Administrative associate jobs in Dublin, CA

Job Title: Litigation Secretary (Legal Secretary / Practice Assistant / Practice Specialist) Status: Temp-hire or Direct-hire About the Role: Adams & Martin group is assisting a mid-sized litigation firm with an experienced Litigation Secretary position to support attorneys in document preparation, filings, calendaring, and trial support. Responsibilities: Strong preference for experience e-filing in state, federal and appellate courts Prepare and file legal documents (e-filing and hard copy) Draft correspondence and manage client communications Schedule meetings, depositions, and conference rooms Maintain calendars in ProLaw and Outlook; calculate deadlines under local, state, federal, and appellate rules Update and organize electronic files in ProLaw Process invoices and handle administrative tasks Skills & Qualifications: Strong organizational, communication, and proofreading skills Ability to manage deadlines and prioritize tasks Knowledge of ProLaw preferred; Adobe/Kofax PDF editing a plus To apply, please submit your resume for immediate consideration. Interviews are being scheduled now. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Administrative Inspector Qualifications HS diploma or GED At least 1 year of experience in an educational or facilities environment Demonstrates excellent problem solving and decision-making skills to effectively solve and respond to complicated requests Excellent customer service experience and a proven ability to meet performance standards Ability to work in a dynamic environment with potential for shifting priorities Excellent attention to detail and accuracy Ability to use authority, knowledge and judgment to respond effectively to complicated requests Ability to multitask Ability to learn policies and procedures and correctly provide that information to customers and use information to make sound decisions MS Word and Excel experience Excellent customer service, both in written and oral communication Correct attire for job function, presentable at all times Administrative Inspector Description Process non-standard requests, initiate appropriate documentation and notify Building Manager and/or coordinate with outside agencies as needed Work closely with custodial team and Building Manager to identify deficiencies and make recommendations to remedy problems Perform facility inspections on a routine basis Accountable for key control and assets provided Identify maintenance needs throughout assigned buildings (i.e. safety concerns, missing furniture, etc.) Enter corrective work orders to rectify any maintenance issues that are found during building inspections Damage billing assessment and compilation Gather and manipulate data via Excel Provide thorough photo documentation for damage billing process Assist with special facility related projects as deemed necessary by Building Manager Ability to interface appropriately with Stanford colleagues and outside vendor groups

A newly established family office is seeking an Administrative/Operations Assistant to provide high-level support across personal, family, and business operations. This role offers the opportunity to work closely with a small, dynamic team, supporting private services, home operations, entities, personal investments, and real estate holdings. We are seeking an organized, proactive, and adaptable professional eager to join a collaborative environment with competitive compensation and benefits. ***This is primarily a remote role for someone on the Peninsula that can be in office/at the home as needed. Responsibilities Support the CFO with light accounting tasks, including bill pay, invoices, wire transfers, and gathering/prepping information for taxes; work in Ramp. Assist with ad hoc operational projects for the family office, providing flexible support across initiatives. Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries. Manage calendars, meetings, and scheduling for the family principals. Provide light personal support as needed, including errands, shipping/packages, home projects, and vendor research. Serve as a proactive problem solver, helping the team prioritize tasks amidst competing demands. Requirements 4-8 years of relevant experience, ideally within family offices, finance, or investment environments. Degree strongly preferred. Comfortable working in a small team of two employees; highly adaptable and independent. Ability to be on-site as needed. Exceptional organizational skills, with strong attention to detail and ability to anticipate needs. Excellent written and verbal communication skills. Tech-savvy and comfortable learning new tools and systems as needed. Compensation: $120,000-$150,000 based on experience. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/. Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

Onsite- San Francisco, CA PR: $30-35/hour 6 Month contract to perm The Office Administrator will support a large corporate office (100+ employees) in the San Francisco area as the primary administrative point of contact. This person should have experience supporting a similarly large, corporate environment and should intend on administration being their career, as this is a long-term opportunity and this line of business offers room for growth. Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately Facilities support, for example calling a plumber or repairman as needed Minor support for AP processes (AP processing not included, but you will prepare the data collection/entry, review and send for processing, tracking for payment/issues) Preparing the office, catering, conference rooms etc. for visits from Executives Skills: 5+ years of experience in an office admin, office manager, etc. (supporting an office rather than an individual) - Corporate setting (at least 30-person office) Experience with facilities management (examples include ordering supplies and snacks, inventory, calling a plumber for repairs etc.) Polished/professional Tech savvy - Strong Microsoft Office skills - Word, Excel, Copilot

This position involves performing office administration, contract management, and facility operations activities to support civil engineering projects related to property support and asset management. The role requires assisting with business activities, managing documentation, and providing support for real property and lease systems, ensuring accuracy and process efficiency within a public trust environment. Clearance Requirements Public Trust clearance is required for this role. Onsite Requirements This role is onsite in Oakland, CA, requiring five days per week presence. Responsibilities Manage office administration, including correspondence and filing systems, to facilitate efficient document retrieval. Assist in preparing management reports and maintaining calendars of key activities. Review and verify real property documents such as leases, deeds, surveys, and transfer of sale documents. Add and update ingress data into the USCG Real Property system of record, ensuring accuracy of lease and property information. Organize and maintain SharePoint and Teams Document Libraries for ease of access and usability. Run ad-hoc reports from SAM to support analysis and documentation. Verify timely lease payments and confirm active ingress data accuracy. Identify opportunities for process improvement and collaborate with team members to implement changes. Support civil engineering projects by reviewing CAD drawings, land surveys, and property documents when relevant. Qualifications 2-5 years of experience in administrative, analytical, or property management roles. Exceptional attention to detail and organizational skills. Ability to manage high-volume, deadline-driven tasks effectively. Effective written and verbal communication skills. Willingness to research and resolve complex information inquiries. Experience with CAD or similar systems is a significant plus. Internal audit or civil engineering background is helpful but not mandatory. Ability to work independently and prioritize tasks efficiently. Desired Skills Strong proficiency with SharePoint, Teams, or similar document management platforms. Experience with real property systems or lease management. Analytical skills for running reports and supporting data analysis. Problem-solving skills to identify and implement process improvements.

Admin Assistant Schedule: Sunday - Thursday | 6:00pm - 4:00am, training at 3pm for the first 3 months Pay Rate: $25.00 /hourly The Administrative Assistant supports daily office operations. The role ensures the smooth functioning of administrative tasks, supports various departments (operations, sales, logistics), and maintains organized office procedures. This is a full-time, onsite position. Key Responsibilities Answer and direct phone calls, greet visitors and vendors, handle incoming and outgoing correspondence (phone, email, mail) Maintain filing systems (physical and electronic), ensure document organization and archiving Manage office supplies: monitor stock levels, place orders, and maintain inventory Coordinate scheduling: meetings, deliveries, vendor appointments, and facility logistics Assist with data entry, record-keeping, and database maintenance (e.g., vendor info, shipping/receiving logs, inventory or delivery tracking) Prepare and distribute internal and external communications: memos, emails, reports, invoices or purchase orders as needed Provide clerical support to multiple departments (operations, logistics, sales, administration) including special projects and ad-hoc tasks Support bookkeeping functions (e.g., basic AP/AR support, invoices, expense reports, receipts) if needed Assist with coordination between operations, warehouse, and distribution teams (e.g., shipping/receiving, delivery scheduling) Ensure office compliance with company policy and maintain confidentiality of company records Qualifications & Skills High school diploma or GED required; associate's degree or relevant certification preferred Prior experience in an administrative or clerical role (1-3+ years preferred) Strong proficiency in Microsoft Office (Word, Excel, Outlook) - and comfort working with email, spreadsheets, and document management Excellent verbal and written communication skills Strong organizational skills with attention to detail and ability to multitask in a fast-paced environment Reliability, professionalism, and strong work ethic Ability to interact professionally with internal staff, external vendors, and delivery/transportation partners Basic bookkeeping or invoicing experience is a plus (but not required) Dependability and ability to perform clerical duties with minimal supervision, while prioritizing tasks and meeting deadlines

Our client is searching for a highly organized Administrative Assistant to support their team with day-to-day operations. This role partners closely with the Wealth Management team to ensure excellent client service. This is a 6-12 month contract with the potential to convert to permanent. Responsibilities: Managing travel & expenses, including travel arrangements and processing expenses for team members Handling all incoming and outgoing mail, including checks, stock certificates, tax documents, and scanning Organizing and supporting internal and external events, including recruiting activities, team gatherings, and client events Delivering day-to-day administrative support such as managing calendars, scheduling meetings, and answering phones Assisting the Wealth Management team with client service and operational tasks, ensuring a high level of professionalism and service quality Managing conference room bookings, ordering catering, printing materials, coordinating interview schedules, liaising with building management, and greeting visitors Qualifications: Proficiency in Microsoft Word, Excel Powerpoint, and Outlook Bachelor's degree preferred but not required Minimum of 2 years of experience in a professional corporate environment Strong written and verbal communication skills Team-oriented mindset with polished, professional communication Strong critical thinking, sound judgement, and a commitment to integrity and transparency Ability to multitask effectively in a fast-paced environment New graduates interested in financial services are encouraged to apply Contract Length: 6-12 month contract with the potential to convert to permanent.

Key Responsibilities Perform a wide range of administrative support duties requiring broad experience, skill, and organizational knowledge Provides comprehensive administrative support to the CFO/COO, handling a broad range of responsibilities including scheduling, correspondence, and confidential matters. Ensures smooth day-to-day operations through proactive communication and task management. Handle confidential and sensitive issues with discretion Prepare and compose correspondence, reports, and presentations Screen and route telephone calls; resolve a wide range of inquiries Screen and respond to emails as needed, resolving issues and inquiries Schedule and maintain calendar of appointments, conference calls, meetings, and travel itineraries Coordinate related arrangements and gather necessary information Negotiate scheduling conflicts and manage changes effectively Prepare and distribute meeting notes and action items Track completion of tasks and report issues to the manager Provide general administrative support including filing, ordering office supplies, and completing forms Submit and reconcile expense reports Greet and assist visitors professionally Coordinate department meetings and internal events Provide direct assistance to CFO/COO Required Qualifications Proven experience in an administrative or executive assistant role Strong organizational and time-management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Excellent written and verbal communication skills Ability to handle sensitive and confidential information with discretion Strong problem-solving abilities and attention to detail Preferred Qualifications Experience supporting C-level executives Background in a corporate or finance environment

Job Description: Administrative Services Assistant Work Type: Onsite/Hybrid (Onsite interview required) We are seeking a detail-oriented and highly organized Administrative Services Assistant with strong policy-writing skills and experience in government or public-sector environments. The ideal candidate will have a solid understanding of merit system principles, civil service rules, and HR policies, along with hands-on experience developing Standard Operating Procedures (SOPs), conducting research, and supporting labor and employee relations activities. Key Responsibilities Draft, review, and maintain policies, procedures, and SOPs for administrative and HR functions. Conduct research on state, federal, and departmental regulations to ensure HR compliance. Support HR teams in the application of merit system and civil service rules. Assist with interpretation and implementation of personal HR policies and departmental guidelines. Provide administrative support for Labor Relations and Employee Relations activities. Ensure compliance with ADA, FMLA, and other applicable state and federal requirements. Prepare, edit, and format documents in Microsoft Word and maintain content in SharePoint. Coordinate and update internal policies to meet state and federal HR law requirements. Assist with audits, documentation, and process improvements. Perform general administrative duties as needed. Required Skills & Qualifications 3-5+ years of administrative support experience, preferably in a government or public-sector setting. Strong experience in policy writing, procedure development, and SOP documentation. Solid understanding of merit systems, civil service rules, and HR operational frameworks. Knowledge of ADA, FMLA, and related state and federal employment laws. Experience supporting Labor Relations and Employee Relations functions (preferred). Strong research and regulatory interpretation skills. Proficiency in Microsoft Word and working knowledge of SharePoint. Excellent written and verbal communication skills with high attention to detail. Ability to work onsite/hybrid in Martinez, CA. Additional Information Onsite interview required. Candidates with prior experience in county, state, or federal government agencies are strongly encouraged to apply.

About Us TNT Relocation Services is a Bay Area family-owned relocation company with over 30 years of industry expertise. From local household moves to large scale corporate projects, we specialize in creating smooth, stress free transitions for our clients. Our team is small, but mighty rooted in trust, professionalism, and the kind of teamwork that feels like family. Position Overview We're looking for an Office Coordinator to join our Fremont office and help keep our day-to-day operations running seamlessly. This person will play a key role in supporting our General Manager, carrying out administrative duties, and keeping communication flowing between clients, crews, and vendors. If you're organized, dependable, and enjoy being the “go-to” person who keeps everything (and everyone) on track, this role is for you. What You'll Do Be the friendly and professional point of contact for clients, vendors, and team members. Carry out administrative tasks such as data entry, printing, scanning and work order preparation. Actively engage with clients and vendors to ensure that all required documentation is obtained and delivered. Manage office operations including office supplies and maintenance needs. Assist with invoicing Keep digital and physical filing systems organized and up to date. Perform other duties as assigned. Contribute to a positive and collaborative work culture. What We're Looking For 2+ years of experience in office coordination, operations, or administration preferred, but not required (bonus if you've worked in the relocation industry). Strong organizational and multitasking skills with high attention to detail. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite and ability to learn industry related software. A self-starter with a positive attitude and the ability to adapt to a fast-paced environment. Someone who takes pride in their work and enjoys helping a team succeed. Benefits Competitive salary based on experience ($50,000-$60,000 annually) Health, dental, and vision insurance Paid time off and holidays 401(k) with employer contribution

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in San Jose. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

Administrative Assistant to Property Manager Smith Commercial Management, Inc. is a boutique Commercial Property Management company located in the South Bay, managing a portfolio of properties throughout the State of California. Established in 2007, we owe our success to our service-minded attitude and long-standing client relationships. The Administrative Assistant provides vital support to the Team. The ideal candidate will be an independent problem-solver who has excellent communication skills, impeccable attention to detail, a positive attitude and willingness to learn and collaborate with Team members. This role provides direct support to three (3) of our in-house Property Managers and one (1) remote Property Manager. This person should have experience working in a busy professional office environment where the Team is deeply engaged in their work. The ability to multitask, take initiative to start a project on their own, prioritize tasks, take direction from multiple Team members, and exhibit accurate work product is essential for the position. Responsibilities include, but are not limited to: Perform general administrative tasks, coordinating meetings and light domestic travel. Accurately input new tenant leases, amendments, and other lease documents into Voyager (Yardi) Review AR reports and post charges as assigned Assist Property Managers with maintenance and repair proposals Prepare effective emails and letters to vendors and tenants Provide additional daily support to Property Managers as needed Other administrative and light accounting duties as assigned Required skills and qualifications Proficiency with Microsoft Office Suite, and aptitude for learning new software and systems Experience with Yardi Systems, Slack, Zoom, and Asana Familiarity with data entry Ability to maintain confidentiality of company information Excellent written and verbal communication skills Strong time-management and multitasking abilities Attention to detail and a self-starter Ability to move, carry, or lift objects of varying sizes, weighing up to 25 lbs Workplace & Compensation Office hours 8:30am - 5pm Works in a large cubicle workstation On-site position (office is located in Morgan Hill) Full benefit package (including 401K and matching) Regularly scheduled Employee Appreciation events Based on experience -$28-$33/hour plus benefits

About DL Investment Holdings US, LLC Headquartered in Palo Alto, DL Investment Holdings US, LLC is a diversified investment platform and a wholly-owned subsidiary of DL Holdings Group. We leverage our parent company's robust APAC financial network to bridge capital and opportunities in the US market. Our operations are defined by three core strategic pillars: Real Estate Investment & Management: A full-lifecycle approach to developing and managing ultra-luxury residential communities and investment-grade assets. Family Office Services: Providing bespoke global asset allocation, comprehensive wealth management, and legacy planning for high-net-worth clients. Global Investment: Facilitating cross-border capital deployment and strategic financial advisory. We are dedicated to connecting global vision with local expertise to drive long-term value. Position Overview DL Investments is looking for a motivated and adaptable Assistant to join our team. This entry-level, on-site position is designed for a driven, and energetic individual who is ready to take on diverse challenges in a fast-paced environment. The ideal candidate will be a quick learner, a team player, and willing to contribute across various functions-from administrative support to project coordination and basic financial tasks. We welcome applicants from all academic backgrounds-we value curiosity, hustle, and a can-do attitude. Key Responsibilities Provide administrative and operational support across departments as needed Assist with data entry, document preparation, and file management Support finance and accounting teams with basic tasks such as invoice processing, expense reporting, and record keeping Help coordinate meetings, events, and project-related activities Assist with customer and vendor communications as required Qualifications Bachelor's degree or above (any discipline) 0-2 years of professional experience; internships or campus leadership roles are a plus Strong work ethic, resilience, and willingness to learn Excellent verbal and written communication skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Ability to manage multiple priorities and adapt to changing needs Personal Attributes Highly motivated and proactive Team-oriented with a collaborative spirit Comfortable with ambiguity and eager to tackle new challenges Positive attitude and strong interpersonal skills Reliable and committed to high-quality work Language Skills English (required) Chinese (preferred) DL Investments is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. DL Investments is committed to providing equal employment opportunities to all applicants, including individuals with disabilities. In accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act (FEHA), we provide reasonable accommodations to qualified applicants and employees with disabilities to ensure equal access to the application, interview, and hiring process. If you require a reasonable accommodation to complete your application or to participate in the interview process, please contact us and let us know the nature of your request. Requests for accommodation will be considered on a case-by-case basis in accordance with applicable laws. In accordance with the California Privacy Rights Act (CPRA), DL Investments provides this notice to inform you that, at or before the point of collection, we may collect the following categories of personal information from job applicants: identifiers (such as your name and contact information), professional or employment-related information (such as your resume, work history, and education), and any other information you choose to provide as part of your application. This information is collected solely for recruitment, evaluating your qualifications, and managing the hiring process. We do not sell or share your personal information with third parties for commercial purposes.

Office Administrator - Bay Area Window Pros (Burlingame, CA) Join a growing, family-run company that's transforming homes across the Bay Area. Bay Area Window Pros has completed over 10,000 window and door projects with a reputation built on craftsmanship, integrity, and care. We're looking for an Office Administrator who thrives in a fast-paced, detail-oriented environment and enjoys being the organizational backbone of a small but mighty team. What You'll Do Coordinate scheduling for sales appointments, installations, and service calls. Manage customer communications via phone, email, and CRM. Support the sales and operations team with documentation, permits, and follow-up. Maintain organized digital and paper files for quotes, invoices, and work orders. Assist leadership with administrative tasks, reporting, and process improvements. Who You Are Highly organized, personable, and proactive. Experienced in administrative support or customer service (preferably in construction, trades, or home improvement). Comfortable using office tools (Google Workspace, QuickBooks, CRMs, etc.). Excellent written and verbal communication skills. A team player who can multitask and keep things moving efficiently. What We Offer Competitive hourly pay (based on experience). A collaborative team that values initiative and accountability. Room for growth within a company that's modernizing operations and expanding its reach. On-site role based in Burlingame, with business hours Monday-Friday. 📩 Interested? Apply directly on LinkedIn or send your resume to **************************** with the subject line “Office Admin Application - [Your Name]”. We'd love to meet you and see how you can help us continue building a company we're proud of.

Join a company with an award-winning culture, based Belmont Celebrate your birthday with a paid day off. Win Weekly and Monthly gift vouchers to celebrate ‘core value winners!' This is a great opportunity for an A-Player who thrives in a busy environment, has a passion for superior customer care. Mon to Fri business hours. LET THE JOURNEY BEGIN As an Administration Officer, you will take on a variety of responsibilities including customer service, answering phones, and coordinating bookings and results for pre-employment medicals and assessments. As the first point of contact, your duties will include: Answering a wide variety of enquiries relating to new referrals and medical appointments. Liaising with stakeholders and clients via our online chat portal. Scheduling pre-employment assessments. Collating results from pre-employment assessments and liaising with KINNECT's medical team. Attending to inbound calls from a wide range of clients in an efficient and professional manner. The successful candidate will be required to work an 8-hour shift between 8am and 5pm with a 30-minute break at our Belmont Clinic location, must be flexible to work different hours on occasion. WHY YOU WILL LOVE THIS JOB One of our core values is helping people, and we know you share that passion, as a KINNECTer you will enjoy the following: Pay reviews based on value created, not length of time in the role. Opportunities for transfer to other locations across the country. Supportive Team Leaders to help you reach your potential. Opportunities to grow your career and skills in a diverse range of areas. A super friendly team! WHY YOU WILL LOVE WORKING AT KINNECT When you join KINNECT, your arrival will be celebrated with a welcome hamper and first-class perks including: Fortnightly incentives. Ability to purchase additional annual leave. Celebrating your birthday with a paid day off. Paid parental leave. Enjoy discounted health insurance. Weekly and monthly gift vouchers to celebrate ‘Core Values' winners. KINNECT social days, work anniversary celebrations, and regular events. HOW YOU WILL ADD VALUE With a proven track record of success in a customer-centric role, you bring additional talents and attributes such as: Problem-solving skills and the ability to apply your knowledge to different scenarios. Ability to work in a fast-paced, evolving environment and prioritise effectively. Excellent written and verbal communication skills and a high level of professionalism. Ability to work well within a team environment. READY TO APPLY? If this opportunity speaks to you, press apply now! We request that all applications are submitted through SEEK or our careers website. However, if you have any questions regarding the opportunity please feel free to reach out to team at *******************.au! This position is being sourced directly by KINNECT. We respectfully request no agency approaches.

* Hillsborough * Posted December 8, 2025 * Admin Officer Admin Officer - Sustainable Livestock Systems Rate of Pay: £13.75 per hour Hours: Monday to Friday, 37 hours per week We are seeking a proactive and detail-oriented Admin Officer. This temporary, ongoing role focuses on ensuring compliance, accuracy, and efficiency across a range of administrative and regulatory tasks. Key Responsibilities: * Manage procurement processes and maintain expenditure records * Liaise with suppliers and finance teams, and support year-end financial procedures. * Process industrial staff timesheets, maintain absence records, and coordinate with managers. * Generate monthly and quarterly rent invoices and respond to related queries. * Manage central email inboxes, respond to finance and management queries, and ensure timely communication. * Handle incoming calls and direct or resolve queries from internal and external contacts. * Provide front desk support, assist visitors and contractors, issue passes, and coordinate with the Premises Officer including coordination of business meetings. * Record daily meteorological data and produce monthly reports for staff. * Provide support to management where required, including minute taking and maintaining action logs. * Carry out general administrative duties and any other tasks as required by management. Essential Criteria: * 5 GCSEs including Science, Maths, and English Language (Grades A*-C or equivalent) * Minimum of 6 months relevant experience in an administrative role Desirable: * Knowledge or experience in agriculture or agri-business operations

GPLA, part of the DPR Family of Companies, is a leading firm in the field of structural engineering, dedicated to delivering innovative and efficient solutions for a wide range of construction projects. We are seeking a highly organized, details-driven, proactive Office Manager/Administrative Assistant to support our structural engineering team. This role focuses on behind-the-scenes administrative tasks and project coordination, ensuring smooth operations without front desk or receptionist duties. Responsibilities will include but may not be limited to the following: Duties and Responsibilities * Provide administrative support to project managers, engineers, detailers, and leadership team. * Prepare and edit reports, proposals, and technical documents. * Manage calendars, schedule meetings, and coordinate appointments. * Assist in project documentation, tracking deliverables, and updating internal systems upon request. * Process expense reports and purchase orders. * Assist with internal event planning, such as team meetings and training sessions as needed, including virtual webinars and in-person lunch-and-learns. * Research vendors, materials, and industry-related information as needed. * Help manage professional licensing for the firm (such as Certificate of Authorization) and individual engineers (such as state licensing renewals and professional development tracking) and organization memberships. * Collaborate with local DPR teams responsible for administrative support, facilities, and leadership as needed. * Coordinate with Marketing Lead on digital seal management and provide marketing support as needed * Assist in organization and administration of GPLA participation of career fairs * Coordinate onboarding of new hires and interns * Provide mobility support as needed and serve as a backup for other administrative assistants * Track and order PPEs for new hires/interns in coordination with Marketing. Required Skills and Abilities * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Strong organizational skills and attention to detail. * Excellent written and verbal communication abilities. * Ability to prioritize tasks and work independently. * Detail-oriented with a proactive approach to problem-solving * Familiarity with project management software is a plus. Education and Experience * Proven experience as an Administrative Assistant or in a similar role, ideally in an engineering or construction environment. * 3+ years of administrative experience is required. * Engineering and Construction industry knowledge a plus. * Experience with project management software is preferred. Physical Requirements * Ability to sit or stand at a desk and work from a computer for prolonged periods of time. * Ability to lift a minimum of 15 pounds if needed. Anticipated starting pay range: $37.43- $61.54 Nothing is more important than your health and wellness. DPR offers a variety of medical, dental, vision and wellness benefits to keep you healthy. Read more about eligibility and available benefits programs for skilled craft and labor or experienced professionals and recent graduates. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Organization RWA Wealth Partners is a boutique wealth management firm that provides customized solutions designed to help clients grow and protect their wealth so they can pursue a rewarding lifestyle, realize their goals, and create a legacy for generations. Our team of professionals operates from eight offices across the nation, serving over 6,000 clients and managing over $19 billion in assets. We are looking for passionate individuals who are eager to make a difference in the lives of our clients while being part of a collaborative and innovative team. If you are ready to elevate your career in a dynamic environment that values respect, teamwork and personal growth, consider joining us at RWA Wealth Partners. Role Overview The Office Administrator/Administrative Officer will play a key role in ensuring the smooth daily operations of our new San Francisco office, serving as the first point of contact for employees, clients, and visitors. This position is responsible for maintaining a well-organized, professional, and welcoming environment, while providing high-level administrative and facilities support. The ideal candidate will be highly dependable, adaptable, and proactive in anticipating the needs of the team. Additionally, this being a hybrid role, will assist our business administration team for Private Wealth with addressing client needs as part of their daily activities as time allows. This is a fully onsite role that involves regular interaction across departments and active engagement in maintaining our workplace experience. Office Administrator Responsibilities Act as the initial point of contact for all visitors. Coordinate logistics for client and vendor visits, including guest registration and parking validation. Answer incoming calls and direct them to the appropriate person or department. Open, sort, scan, and distribute mail, faxes, emails, and other correspondence to the appropriate person or department. Manage office inventory and supplies, including but not limited to: Checking the resource room and pantry area twice daily. Replenishing snacks each morning. Ensuring all work and kitchen surfaces are clean, organized, and well-maintained. Conduct regular facility checks (e.g., HVAC, plumbing, electrical, lighting) and report any issues to tenant services. Manage facility requests and coordinate vendor visits for repairs and deliveries. Maintain a strong onsite presence, with daily responsibilities that require being in the office five days a week and regularly walking throughout the facility to support operations and facilities coordination. Create and deactivate employee badges as part of the onboarding and offboarding processes. Communicate workplace operations memos to employees as needed. Provide meeting and event support: Coordinate the booking of conference rooms through Outlook. Arrange catering when required. Assist with All Hands meetings and other internal events. Offer general administrative support, including printing, scanning, and binding documents. Administrative Officer Responsibilities: RWA Firm documentation: prep & file IMAs, ASA, Schedule Change Letters Custodian forms: Account Opening, Transfer & Maintenance forms / Doc Prep Financial Account Maintenance Tasks: Admin changes, Bene changes, adding POA, Trustee updates, etc Ad hoc paperwork tasks: Account Applications, Standing Instructions, etc Schedule Change Letters (Fee, Investment Objective, Administration) NIGOs/Service Messages: Onboarding, transfer, maintenance cases Account Recon & Asset Tracking Account opening & funding: track custodian opening & transfer status Contact Preference Center (CPC) processing: address, email, phone number changes Docusign CLM: DocGen & Filing client documents in CLM Docusign eSignature: prep envelopes & send when requested Education, Experience and Qualifications Minimum of 3 years' experience in office management, administrative support, or a similar professional setting. Highly organized and detail-oriented, with a proactive approach to task and time management. Proven customer service experience, with a solution-oriented approach to handling inquiries or concerns. Proficient in supporting executives or teams through calendar management, conference room scheduling, and meeting preparation. Adaptable and flexible, with the ability to manage shifting priorities. Quick to learn and comfortable navigating new tools, systems, and technologies. Strong ability to prioritize tasks effectively and independently implement practical solutions. Reliable and consistent, with a high degree of professionalism and discretion when handling sensitive or confidential information. Compensation The anticipated base salary range for this position is $60,000- $80,000. Final base compensation will be carefully determined based on several factors including relevant knowledge, skillset, and experience. Additionally, this role may be eligible for other forms of compensation and benefits, such as discretionary bonus, health, dental, and vision plans, and employer 401(k) contributions. RWA Wealth Partners is an equal opportunity employer. We believe that the most effective way to invite and retain a diverse workforce is to build an enduring culture of inclusion and belonging. The Firm does not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact careers.

Benefits: 401(k) Bonus based on performance Dental insurance Employee discounts Paid time off CAre you a warm, polished, and detail-oriented professional who thrives in a fast-paced, client-facing environment? Do you have a passion for beauty, wellness, and providing exceptional service? An internationally recognized Aesthetic Plastic Surgery and Medical Spa practice is seeking a dynamic Front Office Coordinator & Administrative Assistant to join our elite team. This role is essential to the day-to-day flow of the clinic and offers a unique opportunity to be the welcoming face and organizational force behind a world-class aesthetic brand. Key Responsibilities: Front Office Coordination Greet patients and guests with professionalism, warmth, and enthusiasm Maintain an inviting, organized, and clean front office and waiting area Manage multi-line phone system, voicemail, and email inquiries Schedule appointments, coordinate follow-ups, and confirm patient visits Check in/out patients and process payments accurately Prepare patient intake packets and charts Triage office activity-know where patients and providers are at all times Take pre-op and post-op clinical photographs following practice standards Administrative Support Assist with inventory and ordering of office and skincare products Respond to patient communications and inquiries via phone, email, and website Maintain and organize medical records, file releases, and patient data securely Support coordination of meetings, events, and speaking engagements for the practice Liaise with insurance providers and assist in claim follow-ups Work directly with practice leadership on scheduling, communications, and task management Ship products and maintain e-commerce skincare inventory Ideal Candidate: Outgoing, polished, and professional in demeanor and appearance Excellent verbal and written communication skills Highly organized, proactive, and comfortable with multitasking Experienced in front office or administrative roles, preferably in a medical or aesthetics setting Tech-savvy and proficient in office software, scheduling systems, and social media Familiar with medical terminology, insurance, or aesthetic treatments (preferred but not required) Sales experience is a plus! Position Details: Full-Time | Includes Evenings & Some Weekends Compensation: $26.00 - $30.00 per hour The Maas Clinic™ The mission of The Maas Clinic™ is to give men and women premier personalized care that combines art and science for a result that is naturally beautiful - and beautifully you. Elevating Aesthetics with Unmatched Expertise Welcome to The Maas Clinic™ San Francisco, where every detail is meticulously curated to elevate your aesthetic journey. As a distinguished cosmetic surgical practice dedicated to rejuvenation, we offer unparalleled care for the skin, face, and body, ensuring that each patient receives the utmost attention and refinement. Under the esteemed guidance of Corey S. Maas, MD, FACS, a globally renowned Facial Plastic Surgeon, Double Board-Certified in Facial Plastic Reconstructive Surgery Otolaryngology-Head and Neck Surgery, our clinic sets the standard for excellence in both surgical and non-surgical aesthetic treatments, with offices in San Francisco and Lake Tahoe. State-of-the-Art Facilities At The Maas Clinic™ San Francisco, we pride ourselves on surpassing expectations and offering a comprehensive patient experience. Our surgeons perform surgical procedures in an exclusive outpatient surgical facility adjacent to our clinic. The San Francisco Rejuvenation Center exudes sophistication and tranquility, providing a sanctuary where quality, safety, and privacy converge to deliver an unparalleled level of comfort. Our on-site medical day spa, The Appearance Care Center, fully staffed with aesthetic nurse specialists, is a vision of elegance where state-of-the-art technology merges seamlessly with the artistry of non and minimally invasive treatments. Here, amidst the serene ambiance, patients embark on a journey of rejuvenation, indulging in bespoke "lunchtime" treatments tailored to enhance their natural beauty. Founded by facial plastic surgeon Corey S. Maas, MD, The Maas Clinic™ of San Francisco is easily accessible and offers convenient in-building parking in the Pacific Heights district, with a second office located in beautiful Lake Tahoe. In addition to our state-of-the-art on-site San Francisco plastic surgery center, The Rejuvenation Center, The Maas Clinic™ is affiliated with The California Pacific Medical Center (CPMC). CPMC is a full-service hospital nationally recognized for the excellence of its physicians and nurses. The surgery facility meets the highest standards of health care and offers a personalized, pleasant, and safe environment.