Administrative associate jobs in El Cajon, CA

E.G. Sanchez & Associates is a tax and accounting firm serving a diverse range of industries, including real estate, contractors, manufacturers, distributors, physicians, and internet services. Our mission is to deliver exceptional accounting, tax planning, audit, and compliance services while fostering strong client relationships. By blending the expertise of a large firm with the personalized service of a small firm, we equip our clients with valuable knowledge and dedicated care. Located in Escondido, CA, we take pride in our commitment to client satisfaction and professional excellence. Role Description This is a full-time, on-site role located in Escondido, CA, for an Admin / Staff Accountant Trainee. The role involves supporting administrative tasks, managing invoicing and financial processes, and providing excellent customer service. Day-to-day responsibilities include maintaining organized administrative workflows, assisting with financial records, and fostering clear communication with clients and team members. Looking for someone to grow in the firm with Admin training and learning to assist the other Staff and Senior Accountants their in the process. There is room to grow on both fronts but as of now admin is a high need for this location as we expand and grown in the San Diego footprint area. Qualifications Strong skills in Administrative Processes and Communication Experience with Invoicing and basic Finance functions Proficiency in Customer Service and client interaction Detail-oriented with excellent organizational abilities Proficient in relevant accounting software and Microsoft Office Ability to thrive in a fast-paced, collaborative office environment Prior experience in an accounting or administrative role is a plus Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred

Office Manager - Tax Practice Salary: $65-$80k plus benefits Our client, a growing full-service wealth management and advisory firm, is seeking an experienced and detail-oriented Office Manager to join their San Diego team. This role plays a key part in supporting their expanding tax department and ensuring smooth day-to-day operations throughout the year. The ideal candidate thrives in a fast-paced, collaborative environment, enjoys working closely with clients, and takes pride in keeping things running efficiently behind the scenes. Key Responsibilities: Oversee daily office operations, including scheduling, client communications, and document management Coordinate client meetings, mailings, and seasonal workflow during tax season Manage client portal access and assist with basic troubleshooting or access resets Assist with scheduling client meetings and tax lunches during busy season. Support implementation of new technology tools and process improvements Serve as a primary point of contact for clients and internal staff Handle phones, correspondence, and ensure smooth front-office operations Collaborate with leadership on administrative needs and client experience initiatives Qualifications: 3+ years of experience in office management, administrative, or client service role (professional services or accounting firm experience preferred) Strong communication and writing skills Highly organized, personable, and tech-savvy Ability to multitask and prioritize in a deadline-driven environment Proficiency in Microsoft Office and general comfort learning new systems Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Administrative Assistant Duration: 6-month contract (extensions/permanent likely) Working Hours: Monday-Friday 8am-5pm Pay Rate: $20-30/hour (depending on experience) Must Haves: Active Secret security clearance or the ability to obtain a security clearance High School diploma or GED 3+ years of experience as an Administrative Assistant or Executive Assistant Experience supporting the DoD and/or Navy Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) Day-to-Day: Deliver executive-level administrative and clerical support, including drafting, formatting, and tracking official correspondence. Manage calendars, schedule meetings, and coordinate travel for senior leadership. Maintain organized filing systems (digital and physical) in compliance with records management standards. Prepare talking points, briefings, and presentation materials for leadership engagements. Track deadlines and ensure timely submission of reports, packages, and correspondence. Liaise with internal departments, higher headquarters, and external partners to support leadership priorities. Assist with protocol duties and event coordination for command-level functions. Ensure the office remains clean, well-stocked, and professionally maintained. Uphold confidentiality and professionalism in all interactions and tasks. IG Consultants: While on contract, you will be an Insight Global employee working for a particular company/end client on W2. Pay Day: You will be paid out each Friday and one week in arrears. This means you will receive payment for this week's hours next Friday. Holidays/Time Off: While a consultant through Insight Global, the hours you work are they hours you will be paid. We do not offer paid sick days, paid time off, or paid holidays, except as required by applicable law. Consultant Benefits: Group Medical, Vision, and Dental Insurance, 401(k) Savings Plan, and Flexible Spending Account benefit plans. In addition, consultants have access to 12 FREE mental health sessions per year through Lyra Health. New hires are eligible for benefits on DAY ONE of their contract.

Turnkey Strategic Relations is on the lookout for a talented Administrative Assistant to join our vibrant team at our Escondido office. At Turnkey, we're passionate about helping companies build the best possible teams and we pride ourselves on fostering a collaborative work environment where every team member's contribution is valued. About Turnkey Turnkey Strategic Relations is a leading provider of comprehensive solutions aimed at creating the best possible teams and organizational effectiveness on local, national, and global scales. With a strong focus on leadership development, Turnkey employs innovative methodologies to cultivate robust leadership skills essential for driving sustainable growth and navigating complex challenges. Leveraging Everything DiSC assessments, they empower teams to understand behavioral dynamics, fostering improved communication and collaboration. Through strategic coaching initiatives, Turnkey assists individuals and teams in reaching their full potential, enhancing overall performance and productivity. Their expertise in building high-value teams ensures optimized team dynamics and synergy. Moreover, Turnkey Strategic Relations utilizes an innovative technology stack to deliver cutting-edge solutions tailored to meet the unique needs of each client. From enhancing company performance to driving organizational success, Turnkey's commitment to excellence and innovation makes them a trusted partner for businesses seeking to thrive in today's dynamic marketplace. Administrative Coordinator We are seeking a motivated and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure the efficient operation of our office. This position offers an excellent opportunity for growth and development within our organization. Responsibilities Include: Manage and maintain executive schedules, including arranging appointments, meetings, and travel arrangements Assist with the organization and coordination of office operations and procedures Answer and direct phone calls, emails, and other correspondence Greet and assist visitors in a professional and courteous manner Prepare and distribute documents, reports, and presentations Maintain office supplies and equipment, and coordinate repairs as needed Assist with special projects and other duties as assigned Requirements: Proven experience as an administrative assistant or similar role Strong organizational and time management skills, with the ability to prioritize tasks effectively Excellent communication and interpersonal skills Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, SharePoint) Attention to detail and accuracy in work Ability to handle sensitive information with confidentiality and discretion Benefits: Competitive salary Health insurance after waiting period Paid time off and holidays Opportunities for professional development and growth Excited about this opportunity? Submit your resume and a cover letter showcasing your qualifications and interest in the position. Turnkey is proud to be an equal opportunity employer and encourages candidates from diverse backgrounds to apply.

Administrative Assistant Role Are you an experienced professional ready to make a change in the world? Does combating the global plastic waste crisis excite you? We are looking for someone who shares our passion, drive, and commitment to be leaders in the sustainable packaging industry. If you are an idealist who loves to make a positive impact, work hard, and is eager to lead a revolution - then keep reading. WHO YOU ARE You are an innately positive individual who enjoys creating environments that run efficiently and smoothly. Your optimism, transparency, and desire to continuously improve are at the core of how you operate in business. You are a motivated overachiever who enjoys solving problems and creating solutions. You actively seek opportunities to increase productivity and organization. Your role is integral to the growth and scalability of Verity, so together we can help lead progressive companies to a more sustainable future. WHO WE ARE VERITY is redefining the future of packaging to eliminate plastic waste in beauty. We design, manufacture, and distribute refillable luxe metal containers for the beauty industry. VERITY's components are thoughtfully designed to be reused for years, then actually get recycled in the current recycling infrastructure. VERITY's vessels elevate the user experience and aesthetics to deliver sustainability without compromise. We are here to end the reliance on single-use plastics in the industry and make circular packaging a reality. VERITY is also woman-owned and committed to an ethical supply chain. We pride ourselves on our nimble team of passionate individuals looking to change the world. Everyone at VERITY brings something unique to the table. We have cultivated a company of thinkers, do-ers, makers, and believers, so if that sounds like you, you'd be a great fit! WHAT YOU'LL DO Oversee office systems, coordinate repairs, and maintain necessary office supplies Ship sales samples and manage warehouse inventory to ensure accuracy and availability Manage International Freight Schedule per company's defined process, and identify opportunities to save time/money Organize and maintain Verity shared online drives for accuracy, relevance, efficiency, and ease of use Maintain office supply stock and order supplies as needed for all departments Serve as primary contact for incoming calls and emails, and assist with routine outbound documentation and client-facing forms Implement scheduled or systemized marketing actions as assigned and asset creation coordination with designers Identify ways to ensure Verity's continuous alignment with core values, mission, and culture WHAT YOU HAVE High school diploma. BS/BA in business, office administration or relevant field preferred Detail-oriented professional with excellent prioritization, organizational, and time management skills Positive, can-do attitude grounded in honesty, discretion, and a commitment to continuous improvement Thrives in fast-paced, time-sensitive office environments Self-motivated and able to work independently while collaborating effectively within a team Strong critical thinking and independent judgment in performing administrative and advanced clerical duties Technically adept with the ability to quickly learn new systems, web-based platforms, and product knowledge Highly resourceful with proven ability to research and solve problems efficiently Outstanding verbal and written communication skills, with strong interpersonal abilities Familiarity with basic accounting principles and budgeting Advanced proficiency in Google Suite, experience in Microsoft Office Suite (Word, Excel, etc.); is a plus Experience working in small business environments Passionate about environmental sustainability and related initiatives REPORTS TO This position reports directly to Verity CEO. This position is not remote and will report into our office in San Marcos, CA. APPLICATION To apply, vist our website ********************************** and submit your application. Submit your resume and Cover Letter in one PDF document. Please detail your experience - why you would be a good fit for the position and how you would add value to the company and overall mission. Geeking out on the circular economy or have some knowledge on sustainability? Feel free to dedicate a paragraph in your cover letter about what excites you the most about the environment or industry! We are looking for someone highly detail oriented - please include the phrase “go green” in the first paragraph of your cover letter. Verity is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, religion, creed, national origin, ancestry, genetics, sex, pregnancy or childbirth, sexual orientation, gender (including gender identity or nonbinary or nonconformity and/or status as a trans individual), age, physical or mental disability, citizenship, marital, parental and/or familial status, past, current or prospective service in the uniformed services, or any characteristic protected under applicable law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know.

Responsibilities: Prepare and edit documents, reports, and presentations Handle phone calls, emails, and general inquiries Maintain organized filing systems and office supplies Support team projects and assist with data entry and recordkeeping All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Administrative Assistant Pay Range: $25-$30/hr. Hours: Full time onsite, Monday-Friday 7:00AM-4:00PM Immediate Administrative Assistant opening for a well-established Structural Concrete construction company. The ideal candidate takes the initiative; is detail orientated and has 2+ years of administrative experience and is looking for a long-term opportunity with a growing construction company. Responsibilities: · Monitor and respond to daily estimating emails and assist estimators with prepping bids and meeting deadlines. · Processing and filling out required bid paperwork and requests bid bonds and payment performance bonds as needed. · Conduct data entry tasks for the office and staff. · Process Accounts Payable invoices · Organize and file fleet management documents. · Assist Payroll Administrator with various tasks as needed. · Assist Controller with various tasks as needed. · Assist Subcontract/Billing Administrator with various tasks as needed. Requirements/Qualifications: · 2+ years of administrative assistant experience. · Ability to work in MS Office Suite: Outlook, Word, Adobe and excel required. · Notary license a plus but not required. · Estimating/Bidding knowledge a plus. · Ability to handle confidential information with discretion. · Strong attention to detail and organizational skills. · Excellent communication and time management skills.

At Eufora, beauty is more than skin deep. We are a purpose-driven, premium hair and body care brand built on a foundation of clean chemistry, salon artistry, and consumer trust. With a legacy of innovation and a strong network of professional salons, Eufora delivers high-performance products that elevate both the salon experience and the everyday beauty rituals of consumers. Position Overview We are seeking a highly organized, tech-savvy Sales Administrator to support the VP of Sales and broader sales team. This individual will play a key role in developing reports and presentations, coordinating sales events, and providing essential tools and information to regional managers and sales leaders. This is a confidential, high-trust role requiring strong executive maturity, discretion, and initiative. Ideal candidates are fast learners, confident with data, fluent in Excel, and eager to master CRM and sales support technologies. You should thrive in a fast-paced environment and be a self-starter who can anticipate needs and take proactive action. Key Responsibilities ● Provide direct administrative and project support to the VP of Sales ● Create and maintain detailed sales reports and dashboards using Excel and CRM systems ● Assist in the preparation of executive-level presentations and business review documents ● Coordinate materials and logistics for national sales meetings, events, and trainings ● Support Regional Sales Managers with sales tools, resources, and information flow ● Assist in onboarding new sales team members with access to systems and documentation ● Maintain high levels of confidentiality and professionalism in all aspects of communication ● Learn and optimize the use of sales tech platforms (CRM, project tools, presentation software) ● Act as a liaison between sales and cross-functional teams such as marketing and education Required Qualifications ● 3+ years of administrative, sales support, or project coordination experience (beauty industry a plus) ● Advanced Microsoft Excel skills (pivot tables, v-lookups, charts) ● Experience with CRM tools (Salesforce, HubSpot, or similar) and the ability to quickly learn new systems ● Strong written and verbal communication skills; able to present information clearly and professionally ● High level of discretion, trust, and emotional intelligence ● Proven ability to manage multiple projects and deadlines with minimal supervision ● Self-motivated, proactive, and comfortable taking ownership of tasks Preferred Traits ● Experience in the professional beauty industry ● Background supporting C-suite or VP-level executives ● Strong eye for detail and visual formatting in presentations ● Passion for sales, team culture, and elevating customer experience Benefits ● Competitive salary ● Health, dental, and vision insurance ● 401(k) with company match ● Employee discounts on Eufora products ● A passionate, purpose-driven team culture To Apply: Please submit your resume and a brief cover letter outlining your qualifications and interest in this role when you apply on Indeed. 👉 Apply on Indeed"

Influenceish is a performance-driven creator commerce agency specializing in TikTok Shop and live shopping. We help brands scale revenue through livestream production, creator partnerships, paid media, and short-form content. Our team manages end-to-end TikTok Shop operations, including live studio execution, affiliate programs, creator management, content production, campaign strategy, and growth systems. With a strong track record of driving sales and partnering with top creators and high-growth brands, we blend media, talent, and technology to build the next generation of commerce experiences. Livestream Studio Assistant Supporting day-to-day live production operations in a fast-paced e-commerce studio environment. Responsibilities include assisting hosts during livestreams, operating TikTok Shop tools and on-screen assets, managing product cues, helping with studio setup and breakdown, and occasionally appearing on-camera as needed. This role supports smooth, high-energy live broadcasts and ensures an exceptional viewer and shopping experience. Starting at $18/hour + Benefits

Who are we? J/PR is a global communications firm specializing in public relations, content creation, and social media. We work with some of the best hotels, resorts, and lifestyle brands in the world, including Relais & Chateaux, Vail Resorts Hospitality, and Hilton Luxury Brands, to name a few. You can see our current client list here. Being a part of this international powerhouse agency will connect you to a roster of distinguished hotels, resorts, restaurants, real estate projects, and destinations across the globe, elevating your career (and your frequent flier status). We tell compelling original stories to connect brands to their target audiences. We're passionate, professional, and purpose-driven. We're dedicated to our work, the agency, our clients, and each other. Forbes said “These Women Are Dictating Where You're Traveling,” and Inc. Magazine featured J/PR in an article titled, “How Two Millennial-ish Women Built a PR Powerhouse.” This is in addition to numerous awards like PR News Best Places to Work, New York Observer PR Power 50 for five years in a row, The PR Net 100, Forbes Five Star Agency, PR Couture Spotlight Agency of the Year, and Crain's Best Places to Work (to name a few). We're incredibly intentional about our company culture, and we wholeheartedly believe in a work-life blend, where you'll be empowered to continue learning and growing through travel, mentorship, training, and retreats, along with a connected company culture. Who are you? You thrive in a hands-on support role, taking pride in being the keystone of a successful founding partner's personal and professional worlds. Highly intuitive, confident, and self-directed, you quickly learn the founder's preferences, anticipate needs, take initiative, and work independently. You have a natural eye for detail and a proven track record of understanding and applying a founder's vision and visual identity to flawlessly curated experiences. Your experience supporting high-powered executives has honed your ability to strategically plan ahead, keep calm under pressure, and meet short deadlines. Through it all, your strong value for the people and relationships in your work and life shines through. The Role As an Executive Personal Assistant, you'll wear many hats and act as the smooth operator behind the scenes in a faster-than-fast environment. First and foremost, you'll provide J/PR's founding partner with logistical support while executing business needs and coordinating personal projects. This role requires experience managing complex calendars, travel arrangements (domestic and international), meeting logistics, expense reporting, and confidential correspondence, often shifting between personal and professional commitments. You'll work within the Operations team, supporting collaboration between the founder and all operations functions: finance, hiring, new business, and office management. There is an internal client focus and dedication to facilitating clear communication with the agency's clients on behalf of the partner. Duties & Responsibilities: Executive Assistant Duties Manage complex calendars and scheduling for the partner Handle partner's email management and correspondence Support project tracking and partner-requested initiatives, attend meetings, take detailed notes, and follow up on action items Coordinate domestic and international travel and accommodation arrangements via telephone and email, and prepare related agendas/itineraries Act as liaison between partner, clients, and leadership, ensuring clear communication and timely follow-through Manage monthly accounts receivable, including professional client communication, processing payments, and meticulously tracking partners' monthly expenses Coordinate company parties, annual events, team gatherings, and off-sites, sourcing and liaising with vendors, leadership, and the agency Sources and coordinates gifting for staff, clients, and vendors Supports the Operations team as needed with client invoice collection, agency time tracking, executive hiring, and new business development Organize digital and physical files, data entry, and general office tasks Personal Assistant Duties Handle household and family calendars, including reservations, appointments, pet care, school event planning, and property management Research and provide the best options for projects, events, restaurants, travel, and other executive needs, facilitating decisions by bringing solutions, not play-by-play updates Liaise with contractors, vendors, and service providers for personal events and gifting Keep track of expenses, receipts, and personal budgeting Accommodate frequent last-minute travel (commercial), including flights, accommodations, transportation, and itineraries Pack, unpack, and ensure all personal and professional items are prepped for travel and appearances Handle personal errands, returns, and wardrobe coordination Requirements 3+ years of Executive or Personal Assistant experience supporting C-Suite executives Must have a flexible lifestyle: while this is a “9-5” in-office role, there is an on-call element that entails working outside standard business hours, over weekends, and across time zones as needed Ability to work primarily in the San Diego office (Fridays remote), with occasional flexibility for remote work - must have a reliable car and valid driver's license Tech Savvy with Apple products, G-Suite, Microsoft Office, Zoom, and Microsoft Teams Keen eye for design and detail, aligning events with the partner's coastal Hampton's aesthetic Naturally proactive and intuitive: capable of anticipating needs, solving problems independently, and “just getting things done” High level of integrity, maintain discretion and confidentiality while managing sensitive matters Willing to travel occasionally, with opportunities to accompany the principal to major events and international destinations Comfortable in both formal and casual settings - from high-profile events to informal at-home days Benefits J/PR offers a competitive benefits package, including: Competitive base salary: $75,000 - $90,000, commensurate with experience Commission opportunities Year-end discretionary bonus Monthly Cell Phone Stipend Company contributions to medical, dental, and vision insurance premiums 401K with employer match Accrued PTO Birthday PTO Flexible Release Fridays Hotel trade with our world-class clients (complimentary stays across our entire portfolio) Hybrid office schedule (2-3 days in office) Corporate ClassPass discounts Pet insurance discounts Milestone gifts at 1, 5, and 10 years Annual holiday and summer parties, plus regular socials Ongoing training and development opportunities Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa. EQUAL EMPLOYMENT OPPORTUNITY J Public Relations (J/PR) and 20Two Studio (Studio) strongly support equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law. HIRING PRACTICES The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. J/PR and Studio recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. J/PR and Studio may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting, and search firms.

Kros-Wise is looking for an Administrative Specialist for our customer located in San Diego, CA. You will become part of a team of professionals providing direct customer support. Perform general administrative and clerical duties which include but are not limited to: -Perform word processing on technical documents and materials using available Windows based software -Maintain Program Manager and Deputy Program Manager's calendar -Travel Management and experience with DTS. -Maintain TWMS Accounts -Build and Maintain Sharepoint -Record Meeting minutes for Staff meetings -Receive phone calls, emails, and facsimiles Word Processing duties -Typing memos, letters, and prepare various documents using Microsoft Office Suite -General clerical duties to include forms updates, proofreading documents, and filing -Assist Program Manager with preparation and delivery of monthly deliverables to the customer -Maintain customer deliverable schedule -Other duties as assigned Position Requirements Experience Requirements: - Must has an Active Secret Clearance - Must have a minimum of three years experience in word processing - Well versed in Microsoft Office products, including Outlook, Word, Excel, PowerPoint, is required; knowledge of MS Access is a plus - Editing and reformatting written or electronic drafts - Transcribing reports, analysis, meeting notes, or similar material - Knowledge of technical terminology and office terminology, practices - Aptitude to acclimate to new subjects quickly Educational Requirements: - High School/Technical School Diploma or GED certificate

Job Description NorthStar Memorial Group is seeking a Clerical & Admin Specialist at Greenwood Memorial Park and Mortuary in San Diego. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction. Responsibilities Obtain Death Certificates and Burial Permits, and Burial Permit Refiles Process Pre-Need and At-Need Funeral and Cemetery Contracts Prepare periodic reports and/or simple financial analysis Provide problem resolution to client families with past-due accounts Review and process orders for markers, including assisting with design, reviewing orders for compliance with cemetery rules and regulations, obtaining bids, coordinating with vendors, verifying invoices, and receiving deliveries Qualifications Valid driver's license High School Diploma or equivalent Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software) 2+ years of administrative support experience Compensation $23.50-25.50 Benefits Medical, Dental, and Vision Insurance Health Savings Account (HSA) Life Insurance 401(k) with Employer Matching We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability or veteran status.

IvyMax, San Marino Corp, including IvyMax Academy, is a leading education service provider that prepares students exceptionally well for admission to top-tier universities and beyond. Since 2004, IvyMax has been delivering industry-best results, has helped thousands of students ace tests, develop strong leadership intelligence, and get admitted to great schools. Qualifications: Ability to multi-task Bi-lingual English & Mandarin Ability to handle high-volume work Expert organizational and follow through skills Excellent oral and written communication skills Keen attention to detail, Ability to meet demanding deadlines Positive, energetic and able to take constructive feedback Work hours: Tuesday-Friday: 12:00 PM-8:30 PM Weekend: 10AM-6:30PM Off: Monday and Sunday Education Requirements: Associate degree or equivalent experience preferred. Job Types: Full-time, Contract Pay: $19.00 - $25.00 per hour Benefits: 401(k) Health insurance Paid time off. Supplemental pay types: Bonus pays. Commission Language: Chinese (Preferred)/English Work Locations: San Diego Compensation: $19.00 - $25.00 per hour Since 2004, IvyMax has been delivering industry-best results, having helped thousands of students ace tests, develop strong leadership intelligence, write tremendous essays, and get admitted to great schools. IvyMax stands apart from other service providers because of our empowering values and holistic approach, the comprehensiveness of our high-quality offerings, and our industry-leading market results in both SAT scores and college admissions. We offer SAT Reasoning Test (SAT I) prep. We offer SAT Subject Test (SAT II) prep. We offer expert college planning, applications, and admissions counseling (mentoring). We offer intelligent online learning technology. We have subject specialties for students with a strong interest in the arts or sciences, technology, engineering, and/or math (STEM). We offer preparation for academic competitions. We offer one-on-one and small group tutoring. We offer intellectually and emotionally stimulating international summer and winter programs. We work with top students and universities in the world. And we will work with you to develop a customized strategic plan to meet your needs.

FuturePlan is the nation's largest third-party administrator (TPA) of retirement plans, partnering with advisors in all 50 states. FuturePlan delivers the best of both worlds: high-touch personalized service from local TPAs backed by the strength and security of a large national firm, Ascensus. Our roots go back decades, with nearly 30 outstanding legacy firms now joined together to deliver unmatched levels of service, innovation and expertise to a fast-growing client base from coast to coast. The FuturePlan team includes more than 500 credentialed plan professionals, 60 actuaries, and one of the industry's largest in-house ERISA teams. Learn more at FuturePlan.com. Section 1: Position Summary Supports all clerical functions (typing, filing, faxing, copying, mass mailings, phone and mail) to ensure that daily Benefit Trust Services Department Operations needs are achieved in a timely and accurate manner. Section 2: Job Functions, Essential Duties and Responsibilities * Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients. * Our I-Client service philosophy and our Core Values of People Matter, Quality First and Integrity Always should be visible in your actions on a day to day basis showing your support of our organizational culture. * Assist with other tasks and projects as assigned * Learn functions of all aspects of Support Staff Team to fully support the team and to help maintain excellent customer service * Provide clerical assistance necessary to ensure the office meets all service standards including filing, copying, mailings necessary reporting, assisting with opening mail, etc. (Including handling COBRA and HIPAA protected information.) * Assist administrator with data entry such as contribution and enrollment processes as needed. * Prepare and make all deposits via the necessary process (electronic, paper, etc.) for each Trust. * Utilize Benefit Trust Services department Electronic and Paper filing procedures when completing any clerical task including scanning of necessary reports and documents. * Provide back up to office receptionist (office duties) as needed. * Deliver daily outgoing mail to mailbox. * Pick-up incoming mail daily from mailbox. * Provide clerical back up support for Benefit Trust Services team members * Assist in mass mail projects * Miscellaneous errands (post office, bank, etc.) * Meet all quality, productivity, and turnaround goals Supervision * N/A Section 3: Experience, Skills, Knowledge Requirements * Learn functions of Benefit Trust Services administration * Obtain a basic knowledge of prevailing wage fringe benefit guidelines, COBRA and HIPPA rules and regulations * Effective oral and written communication skills * Organization and prioritization skills * Software Skills: MS Office (Word, Excel, Outlook), TMS, VHCS, COBRA Solutions Etc. * Online portals for Insurance Carriers * Bank Deposit Machines (WF CEO, CB&T, Union Bank etc) * Detail orientation * Ability to work independently * Effective Interpersonal skills * Demonstrates initiative * Good judgment * 1 - 2 years office experience We are proud to be an Equal Opportunity Employer The national average salary range for this role is $20-$22 per hour in base pay, exclusive of any bonuses and benefits. This base salary range represents the low and high end of the salary range for this position. Actual salary offered will vary and may be above or below the range based on various factors including but not limited to location, experience, performance, and internal pay alignment. We do not anticipate that candidates hired will begin at the top of the range however, from time to time, it may occur on a case-by-case basis. Other rewards and benefits may include: 401(k) match, Medical, Dental, Vision, Paid-Time-Off, etc. For more information, please visit careers.ascensus.com/#Benefits. Be aware of employment fraud. All email communications from Ascensus or its hiring managers originate ****************** ****************** email addresses. We will never ask you for payment or require you to purchase any equipment. If you are suspicious or unsure about validity of a job posting, we strongly encourage you to apply directly through our website. For all virtual remote positions, in order to ensure associates can effectively perform their job duties with no distractions, we require an uninterrupted virtual work space and there is also an expectation of family care being in place during business hours. Additionally, there is an internet work speed requirement of 25 MBps or better for individual use. If more than one person is utilizing the same internet connection in the same household or building, then a stronger connection is required. If you are unsure of your internet speed, please check with your service provider. Note: For call center roles specifically, it is a requirement to either hardwire your equipment directly to the internet router or ensure your workstation is in close proximity to the router. Please ensure that you are able to meet these expectations before applying. Ascensus provides equal employment opportunities to all associates and applicants for employment without regard to ancestry, race, color, religion, sex, (including pregnancy, childbirth, breastfeeding and/or related medical conditions), gender, gender identity, gender expression, national origin, age, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, military or veteran status, genetic information, sexual orientation, criminal conviction record or any other protected category in accordance with applicable federal, state, or local laws ("Protected Status").

HealthCare Support Staffing, Inc. (HSS), is a proven industry-leading national healthcare recruiting and staffing firm. HSS has a proven history of placing talented healthcare professionals in clinical and non-clinical positions with some of the largest and most prestigious healthcare facilities including: Fortune 100 Health Plans, Mail Order Pharmacies, Medical Billing Centers, Hospitals, Laboratories, Surgery Centers, Private Practices, and many other healthcare facilities throughout the United States. HealthCare Support Staffing maintains strong relationships with top providers in healthcare and can assure healthcare professionals they will receive fast access to great career opportunities that best fit their expertise. Connect with one of our Professional Recruiting Consultants today to see how a conversation can turn into a long-lasting and rewarding career! Job Description Are you an experienced Surgery Scheduler/ Administrative Assistant in San Diego, CA area looking for a new opportunity with a prestigious healthcare systems company? Do you want the chance to advance your career by joining a rapidly growing company? If you answered “yes" to any of these questions - this is the position for you! More Insight of Daily Responsibilities: Coordinates & performs department/unit administrative activities including, but not limited to, storing, retrieving & integrating information for dissemination to staff, customers, clients, vendors, patients & families. Coordinates functions required to ensure smooth operations, plans & executes projects within scope of responsibility, & works with external, inter & intra departmental teams to support department/unit. Provides training & orientation for new staff & troubleshoots office technologies. Target Start Date: ASAP Shift: Monday-Friday, 8:30am-5:00pm Advantages of this Opportunity: Stable Company and Proven Track Record Competitive Compensation Why You Should Work For Us: HealthCare Support, Inc. (HSS), is a proven industry-leading national healthcare recruiting and staffing firm. HSS has a proven history of placing talented healthcare professionals in clinical and non-clinical positions with some of the largest and most prestigious healthcare facilities including: Fortune 100 Health Plans, Mail Order Pharmacies, Medical Billing Centers, Hospitals, Laboratories, Surgery Centers, Private Practices, and many other healthcare facilities throughout the United States. HealthCare Support Staffing maintains strong relationships with top providers in healthcare and can assure healthcare professionals they will receive fast access to great career opportunities that best fit their expertise. Connect with one of our Professional Recruiting Consultants today to see how a conversation can turn into a long-lasting and rewarding career! Interested in Being Considered? Interested in applying to this position? Please click the Apply Now or email resume to Qualifications H.S. Diploma,GED,or Equivalent · 2 Years of Experience as a medical scheduler · Typing and computer skills • EPIC experience • Proficient knowledge of Microsoft Office products including Word, Excel, Outlook PowerPoint and Access. Additional Information Want More Information? • If you are interested in applying to this position, please click Apply button.

Join the Fowler College of Business at San Diego State University as an Administrative Support Assistant II supporting our Management Information Systems department and Charles W. Lamden School of Accountancy. In this role, you'll provide a wide range of clerical, secretarial, and front-line support to students, faculty, and visitors-helping keep our operations running smoothly. Professionalism, attention to detail, and a service-oriented approach are key to success. Key Responsibilities: Administrative Support: Handle clerical duties, maintain records, and prepare documents. Front-Line Service: Assist students, faculty, and visitors in person, by phone, and via email. Scheduling: Coordinate appointments, meetings, and room reservations. Communication: Draft and edit correspondence and reports with accuracy. Team Collaboration: Work with colleagues to ensure efficient daily operations. Why Join Us? Supportive Team: Work in a collaborative, welcoming environment. Growth Opportunities: Build administrative skills within the CSU system. Meaningful Work: Support programs that shape future business leaders. Inclusive Culture: Be part of a diverse and student-focused community. Position Information This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Fowler College of Business (FCB) includes the Charles W. Lamden School of Accountancy and four academic departments: Finance, Management Information Systems, Management, and Marketing. FCB offers undergraduate and graduate degrees in business administration, as well as specialized master's programs. The college also hosts centers such as the Center for Student Success, Graduate Advising, the Partrick-Clayes Center for Career Development, the Lavin Entrepreneurship Center, the Corky McMillin Center for Real Estate, the Wendy Gillespie Center for Advancing Global Business, the Corporate Governance Institute, the Institute for Inclusion and Diversity, the Center for Integrated Marketing Communication, the James Silberrad Brown Center for Artificial Intelligence, and the Aztec Consulting Center, which advance its strategic initiatives. The Department of Management Information Systems prepares students to address global business challenges through expertise in information systems (IS) and supply-chain management (SCM). As firms increasingly rely on technology and worldwide networks, professionals with IS and SCM skills are in high demand. Career paths range from systems analysis, project management, and cybersecurity to executive roles such as CIO and COO, where aligning IT and business strategy is critical. The department's programs provide the knowledge and tools needed to succeed in these careers. For more information regarding the School of Accountancy, click here. Education and Experience Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Key Qualifications Proven ability to communicate clearly and professionally, both orally and in writing. Strong organizational skills with the ability to manage multiple priorities and projects effectively. Demonstrated skill in interpreting and applying complex procedures, policies, and guidelines. Proficiency in Microsoft Office Suite and other office productivity tools; ability to adapt quickly to new software. Skilled in drafting and preparing accurate, concise correspondence, memorandums, and reports. Ability to work effectively in high-pressure environments with frequent interruptions. Strong interpersonal skills for working collaboratively with diverse faculty, staff, students, and members of the public. High attention to detail and accuracy in maintaining records, files, and data systems. Prior experience in office administration, preferably in an academic setting, is preferred. Familiarity with enterprise systems such as Oracle, MySDSU, Canvas, OnBase, Adaptive, or RF Foundation is preferred. Compensation and Benefits San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth. Compensation: CSU Classification Salary Range: $3,565 - $5,092 per month (Step 1 - Step 19); Step placement will be determined based on relevant qualifications and professional experience. Step placement upon appointment is not expected to exceed Step 3 ($3,709) for highly qualified candidates. Future increases, including step advancement, are subject to contract negotiations. Full Benefits Package Includes: Generous Time Off: 15 paid holidays, vacation, and sick leave. Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC. Health Coverage: Medical, dental, and vision options at low or no cost. Education Support: CSU tuition fee waiver for employees and eligible dependents. Optional Offerings: FlexCash, life and disability insurance, legal and pet plans. Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities. Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview. SDSU Values At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion. Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Equal Opportunity and Excellence in Education and Employment All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Supplemental Information Apply by September 11, 2025, to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled. The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at *****************.

We are looking for an Administrative Assistant to sit onsite 5 days a week at a small aerospace and defense business focused on composite structures and assemblies. They perform R&D, design, manufacturing, and testing of advanced technologies. The Administrative Assistant will provide essential support to the President/CEO and Financial Leads, ensuring smooth front-desk operations, office and inventory management, event planning, and financial administration. This role requires someone who can handle a dynamic, multi-hat environment with professionalism, discretion, and a proactive problem-solving mindset. DESIRED SKILLS AND EXPERIENCE High school diploma or equivalent; associate degree or relevant certification preferred. Proven experience in office administration or front-desk/office coordination roles. Proficiency with Microsoft Excel and Microsoft Word. Excellent written and verbal communication skills. Strong organizational abilities, attention to detail, and the ability to multitask in a fast-paced environment. Willingness to work on-site in a dynamic, multi-site setting. Must posses a valid driver's license and have their own transportation. PAY $24hr

We're looking for a reliable and detail-oriented Administrative Assistant to help keep an office running smoothly. This role supports multiple departments, manages daily office tasks, and ensures a positive, professional experience for employees and customers alike. Key Responsibilities: Answer and direct phone calls (30-40 per day) with professionalism and accuracy. Respond to customer inquiries with urgency and take thorough, detailed notes. Manage office correspondence, scheduling, and filing systems. Prepare and edit reports, documents, and other materials as needed. Provide general administrative support to ensure efficient daily operations. Qualifications: Previous administrative or front desk experience, ideally in a manufacturing or industrial environment. Strong customer service and communication skills. Excellent organization and multitasking abilities in a fast-paced setting. Proficiency in Microsoft Office (Word, Excel, Outlook) or similar tools. Dependable, professional, and comfortable working with staff and visitors at all levels. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Description Kros-Wise is looking for an Administrative Specialist for our customer located in San Diego, CA. You will become part of a team of professionals providing direct customer support. Perform general administrative and clerical duties which include but are not limited to: -Perform word processing on technical documents and materials using available Windows based software -Maintain Program Manager and Deputy Program Manager's calendar -Travel Management and experience with DTS. -Maintain TWMS Accounts -Build and Maintain Sharepoint -Record Meeting minutes for Staff meetings -Receive phone calls, emails, and facsimiles Word Processing duties -Typing memos, letters, and prepare various documents using Microsoft Office Suite -General clerical duties to include forms updates, proofreading documents, and filing -Assist Program Manager with preparation and delivery of monthly deliverables to the customer -Maintain customer deliverable schedule -Other duties as assigned Position Requirements Experience Requirements: - Must has an Active Secret Clearance - Must have a minimum of three years experience in word processing - Well versed in Microsoft Office products, including Outlook, Word, Excel, PowerPoint, is required; knowledge of MS Access is a plus - Editing and reformatting written or electronic drafts - Transcribing reports, analysis, meeting notes, or similar material - Knowledge of technical terminology and office terminology, practices - Aptitude to acclimate to new subjects quickly Educational Requirements: - High School/Technical School Diploma or GED certificate