OT-Assistant
Administrative Associate Job 47 miles from Elon
At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school.
With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most.
Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you.
Why Powerback?
Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members.
Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field.
Continuing Education: Keep growing with free CEUs through Medbridge.
H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role.
Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program.
Responsibilities: Title: Occupational Therapy Assistant
Location/work environment: In facility
Reporting structure: Reporting to Director of Rehab
As an Occupational Therapy Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement occupational therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities and independence. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being an Occupational Therapy Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you!
Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better.
Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take.
2. You'll hear back from us within 1 business day.
3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability.
4. You will then be presented to the hiring manager
5. The hiring manager will reach out within a business day to schedule the interview.
This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week.
7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Occupational Therapy Assistant Program according to AOTA & ACOTE standards.
2. Initial certification obtained from the National Board for Certification in Occupational Therapy.
3. They must be licensed and/or eligible for licensure as required in the state of practice.
Manufacturing Administrative Staff
Administrative Associate Job 17 miles from Elon
The Administrative Staff will be responsible for providing administrative support to the Manufacturing division management team, department team members, and executive leadership as assigned. *This is a Contingent position with our company (1-year or longer)*
Duties and Responsibilities:
1. Maintains the calendar of the department leader(s), ensuring that all appointments and meetings are clearly documented and are up-to-date at all times (times, locations, nature of appointment/ meeting).
2. Tracks the status of, compiles and reports company data including department goals, benchmarks, achievements and other data as needed.
3. Prepares presentation materials for the department or department leader(s) including spreadsheets, reports, presentations, technical papers etc.
4. Develops internal communications relevant to the department, as directed by the department senior leader.
5. Manages small projects including initiation, planning, execution, monitoring, completion, and evaluation.
6. Organizes and coordinates departmental activities and events including placing catering orders, setting up, and cleaning afterward. Adheres to HACI budget or guidelines established by the department leadership regarding: expense budget, type of food for catering etc.
7. Coordinates travel including booking travel tickets and accommodations, researching and securing appropriate travel visas, and processing expense reports as needed for the department management team.
8. Applies his/her knowledge of departmental functions to offer ideas for administrative process improvements, increased project quality, or cost saving /efficiency measures to the team and management.
9. Meets multiple concurrent deadlines and remains task oriented. Continuously reprioritizes daily tasks and projects so as to ensure that the most business critical are completed successfully first and within set deadlines.
10. Handles sensitive or confidential data in a professional manner respecting HACI policies, protocols and requirements for confidentiality and/or discretion.
11. Functions as a professional representative of his/her team and HACI when interfacing with others within and outside of the department.
12. Maintains a high level of responsiveness to team needs by demonstrating excellent attendance and productivity, including arriving on time for scheduled shifts, remaining focused and attentive throughout the entire work shift, and working overtime as instructed by management.
Education, Work Experience, Certification and/or Licensure:
1. Associates' degree in Business Administration or related field strongly preferred.
2. At least 3 years of prior corporate work experience in an Administrative Assistant or Executive Assistant role within an international corporate setting is required. Prior experience in an administrative role serving a diverse, multi-national employee population is highly desired.
3. Prior work experience in the field of Aviation, Engineering or an R&D setting is highly desired.
Knowledge, Skills and Abilities:
1. Excellent oral and written communication skills.
2. Strong organizational skills.
3. Strong attention to detail.
4. Intermediate to Advanced level proficiency in Microsoft Office - Word, Excel, PowerPoint, Lotus Notes is required.
5. Basic SAP and/or TeamCenter proficiency may be required (dependent upon the needs of the department).
6. Ability to work independently or within a team oriented environment.
7. Ability to multitask.
8. Ability to display respect for other cultures, customs and norms while interfacing with a diverse management and employee team at HACI.
9. Ability to develop positive, effective, and professional working relationships with the department management and team.
10. Ability to utilize problem solving skills and sound judgment.
11. Ability to conduct oneself in a professional manner at all times.
12. Ability to display a "team approach" to job duties, proactively volunteering to help when needed although required work may not regularly be part of the Administrative Staff job duties.
Physical Requirements:
1. Incumbents may be routinely exposed to equipment operational noise heat-cold-dust, and/or aircraft equipment, parts, or fuel odors.
2. Incumbents may be required to stand, sit, squat, walk, bend, climb ladders, move, reach, or stretch for prolonged time periods with no restrictions, as required by job duties.
3. Work in a safe and professional manner while adhering to all regulatory requirements (FAA, OSHA, DOT, EPA, State, and Federal regulations, etc.).
4. Read, hear, speak, and see with no restrictions, as required by job duties.
5. Comprehend and adhere to management directions and/or safety instructions with no restrictions.
6. Effectively communicate in Business English language.
7. Pull, push, carry, lift, or move items up to 10 lbs. throughout the work shift without assistance, as required by job duties.
8. Pull, push, carry, lift or move materials/people/items/equipment weighing up to 50Ibs or more during the work shift, with the use of Company provided "reach assistance technology" or "movement assist technology" (fork-lifts, pallet jacks, pulleys, dolly's, robotics reach equipment, people movers etc.), as required by job duties.
The above statements are intended to describe the general nature and scope of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all duties, skills, and responsibilities required of personnel so classified. Duties, responsibilities, and activities may change at any time with or without notice. This document does not constitute a contract between the incumbent and Honda Aircraft Company. (FLSA: ) 01/07/13
Admin/Facilities Service Coordinator
Administrative Associate Job 35 miles from Elon
Morningstar Law Group is seeking a part-time Admin/Facilities Service Coordinator for our Durham, NC office. This position plays a vital role in maintaining a professional and efficient office environment by monitoring facilities services, performing administrative tasks, and ensuring seamless day-to-day operations.
Key Responsibilities
Facilities Services
Follow established security and operational procedures to ensure readiness for the day and proper closure.
Maintain an organized, clean, and professional office environment, including managing office supply inventory and coordinating with vendors for office maintenance and cleaning services.
Monitor and replenish office and pantry supplies, placing orders with designed vendors as needed.
Ensuring copiers are stocked and equipped with backup supplies and coordinating service calls for equipment maintenance.
Coordinate with landlord and vendors to address building repairs and janitorial needs, involving the Director of Administration as needed.
Mail and Deliveries:
Manage daily incoming and outgoing mail, sorting and distributing items to appropriate recipients.
Facilitate and receive deliveries, verifying contents against orders and coordinating their proper storage or distribution.
Visitor and Client Interaction:
Serve as the first point of contact at the front desk, answering and routing calls professionally.
Greet and assist visitors professionally and respectfully, providing information or directing them to the appropriate personnel.
Coordinate meeting setup for in-office depositions, client meetings, partner meetings, etc.
Document Management:
Make copies, scan, and file documents as needed, ensuring confidentiality and data protection standards adherence.
Maintain accurate and organized filing systems, including electronic and physical files, to support efficient record-keeping and retrieval.
Other Duties:
Provide occasional administrative support for office events or meetings, such as preparing materials, setting up conference rooms, or arranging catering.
Maintaining the conference rooms, including post-meeting cleanup and supply replenishment
Assist with ad hoc projects or tasks assigned by the attorneys, Director of Administration or other team members.
Qualifications:
Associate's degree and at least two years of related experience
Self-motivated individual who can manage multiple priorities and quickly shift from task to task based on demand without losing sight of details
Excellent organizational skills
Excellent interpersonal, verbal, and written communication skills (including proofreading)
Strong proficiency with Office 365 applications, particularly Word and Outlook
Experience with collaborative platforms such as NetDocuments, Sharefile, OneDrive, etc preferred but not required.
We are an Equal Opportunity Employer and strongly support diversity in our team. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
Claims Administrative Assistant/Customer Service Representative
Administrative Associate Job 44 miles from Elon
Ultimate Staffing Services is actively seeking a dedicated Claims Administrative Assistant/Customer Service Representative to join their client's dynamic team in North Carolina. This role requires a professional with experience in call centers or customer service, particularly in handling a high volume of calls. The position is fully onsite in Morrisville, NC, and offers an opportunity to work within the healthcare sector, focusing on claims processes.
Responsibilities
Utilize prior call center or customer service experience to manage a high volume of calls efficiently.
Apply knowledge of the claims process to support client needs and resolve inquiries.
Demonstrate strong attention to detail and maintain excellent attendance to ensure quality service.
Use Microsoft Office Suite effectively to perform daily tasks and manage information.
Collaborate with team members in a fully onsite role in Morrisville, NC, to support operational goals.
Leverage a healthcare background, if applicable, to enhance customer interactions and service delivery.
Qualifications
Experience in a call center environment or a customer service role managing a high volume of calls.
Understanding of the claims process is essential.
Healthcare background is preferred but not required.
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
Strong attendance record and attention to detail.
Required Work Hours
Monday through Friday, first shift hours.
Benefits
Medical, dental, vision, and pharmacy benefits are available.
Additional Details
The pay range for this position is between $20 and $25 per hour, based on experience and qualifications.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Metrology Administrative Assistant
Administrative Associate Job 29 miles from Elon
We are seeking an organized Administrative Assistant to support our Metrology department by managing scheduling, documentation, and administrative tasks to ensure smooth operations.
Key Responsibilities:
Coordinate and manage calibration and maintenance schedules for metrology equipment.
Maintain accurate records of calibration, maintenance, and inventory.
Prepare reports, meeting minutes, and compliance documentation.
Handle department communications and manage appointments, meetings, and vendor coordination.
Assist with data entry and database management.
Provide general administrative support to the metrology team.
Qualifications:
High school diploma: additional admin certifications are a plus.
Proven administrative experience, ideally in a technical environment.
Proficiency in Microsoft Office and database management.
Strong organizational and communication skills, with attention to detail.
Familiarity with metrology and calibration processes is advantageous.
Preferred:
Experience with scheduling software and knowledge of metrology standards.
Prior experience supporting a technical or engineering team.
Executive Administrator
Administrative Associate Job 35 miles from Elon
Durham NC
We are seeking a highly organized and proactive Executive Administrator to support the Executive Director and assist with the efficient operation of the Glioblastoma Foundation. This individual will play a crucial role in managing daily operations, supporting board communications, and ensuring that the Foundation runs smoothly. The ideal candidate is detail-oriented, a strong communicator, and able to handle confidential and sensitive matters with discretion.
Responsibilities
Provide direct administrative support to the CEO, managing calendars, scheduling meetings, and handling communications.
Maintain an organized filing system, both digital and physical, for our records.
Schedule, prepare materials, and coordinate logistics for board meetings and other executive-level gatherings.
Draft and proofread emails, newsletters, and other forms of communication for stakeholders.
Maintain office supplies, equipment, and assist in the management of the office space.
Qualifications:
Bachelor's degree or equivalent work experience.
At least 3-5 years of experience in an executive or administrative assistant role, preferably within a nonprofit or healthcare setting.
Excellent organizational, time-management, and multitasking skills.
Strong written and verbal communication skills, with a high level of professionalism.
Ability to work independently and handle sensitive or confidential information.
Passion for the mission of the company and a strong commitment to improving outcomes for patients with cancer.
Ability to work in a fast-paced, dynamic environment with attention to detail and a proactive approach.
SAP and Project Assistance Specialist
Administrative Associate Job 35 miles from Elon
Stefanini Group is hiring!
Stefanini is looking for an SAP and Project Assistance Specialist in Research Triangle Park, NC 27709. This role is only open to US Citizens and Green Card Holders who can work under W2.
For quick Apply, please reach out to me via email at ******************************
Job Title: SAP and Project Assistance Specialist
Work Shift: 1st Shift (8:00 AM to 05:00 PM)
Location: 2 T.W.Alexander Drive, Research Triangle Park, NC 27709 (LOCAL CANDIDATES ONLY.)
Qualifications:
Once worker is fully trained and up to speed on this position, there is a possibility for it to be HYBRID with 1-2 days remote.
• Primary work location is 2 T.W.Alexander Drive, Research Triangle Park, NC 27709 (RTP Office).
• Flexibility to work with project team members across different time zones required.
Responsibilities:
Job Summary:
This contingent position will provide project support for BASF in North America by performing a variety of tasks related to data entry, quality assurance, and system management. This role involves performing repetitive and complex tasks related to SAP and other systems, ensuring data accuracy, and supporting various project phases. The ideal candidates will have a background in quality assurance, data management, and SAP systems.
Key Responsibilities
• Script Development: Assist in developing scripts for User Acceptance Testing (UAT)
• Specification Audits: Compare specifications in various systems. Identify discrepancies, report findings, and assist project team with action plan and tracking.
• Master Data Setup and Maintenance: Assist with setting up SAP QM master data, which may include preparing mass data uploads, creating and maintaining inspection plans, inspection methods, master inspection characteristics, usage decision codes, and establishing certificate profiles in SAP. Ensure accuracy and completeness of data entries.
• Data Transfers: Support data transfer activities for North America and ensure data integrity during transfers.
• Training and Knowledge Transfer: Participate in training sessions to understand project requirements. Transfer knowledge to others as needed.
Education and Experience
• Bachelor's degree in Information Technology, Computer Science, Business Administration, Engineering, is highly preferred. Will consider those with a related field with relevant experience.
• Minimum of 2 years of experience in SAP systems, preferably SAP QM (Quality Management).
• Experience with data entry, data management, and quality assurance.
• Familiarity with Azure DevOps and other project management tools is a plus.
• Familiarity with regulatory standards and quality management systems.
• Previous experience in a similar role supporting large-scale IT projects is preferred.
Skills and Competencies
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Especially conditional formatting skills in Excel - will be reconciling large amounts of data.
• Strong communication skills, both written and verbal. Will be collaborating with colleagues of all levels and different countries.
• Ability to learn new systems and processes quickly.
• Problem-solving skills and the ability to troubleshoot issues effectively.
• Multilingual (Spanish/German/English) is a plus.
Administrative Officer
Administrative Associate Job 20 miles from Elon
Summary About the Position: This is a permanent postion for an Administrative Officer at Fort Liberty, NC. Responsibilities Administer the command tasking system to ensure accurate assignment and timely completion of staff actions. Analyze data and provide reports to senior leadership for decision-making on administrative operations.
Coordinate with external stakeholders, Such as Department of Defense entities to resolve administrative challenges and ensure compliance.
Analyze data and provide reports to senior leadership for decision-making on administrative operations.
Coordinate with external stakeholders, such as Department of Defense entities, to resolve administrative challenges and ensure compliance.
Conduct periodic security inspections and ensure corrective actions for any deficiencies identified.
Monitor Security clearances and ensure personnel have appropriate access for assigned duties.
Plan and coordinate leadership calendars, ensuring alignment with mission priorities.
Organize and oversee events such as VIP visits and conferences to ensure seamless execution.
Requirements Conditions of Employment Qualifications Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job.
You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.
See Proof of Eligibility for an extensive list of document requirements for all employment authorities.
30 Percent or More Disabled Veterans Current Department of Army Civilian Employees Current Department of Defense (DOD) Civilian Employee (non-Army) Defense Civilian Intelligence Personnel System (DCIPS) Interchange Agreement Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.
O.
) 13473 Non-Department of Defense (DoD) Transfer People with Disabilities, Schedule A Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience requirements described below.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.
g.
, Peace Corps, AmeriCorps) and other organizations (e.
g.
, professional; philanthropic; religious; spiritual; community; student; social).
You will receive credit for all qualifying experience, including volunteer experience.
Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.
Additional information about transcripts is in this document.
One year of specialized experience which includes Managing administrative and management actions (ie: preparing correspondence, coordinating with internal and external stakeholders and maintain task tracking systems) to ensure timely completions of assignments.
Advising leadership on organizational policies, procedures and resource management to provide recommendations to improve efficiency and effectiveness, Analyzing and interpreting regulatory guidance to develop and implement administrative polices and procedure, Coordinating schedules, travel arrangements, events and reports to support mission critical engagements.
This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-11).
Some federal jobs allow you to substitute your education for the required experience in order to qualify.
For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.
You will be evaluated on the basis of your level of competency in the following areas: Administration and Management Personnel Security Planning and Evaluating Program Management Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-11).
Education Some federal jobs allow you to substitute your education for the required experience in order to qualify.
For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.
Additional Information Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
You will be required to provide proof of U.
S.
Citizenship.
One year trial/probationary period may be required.
Direct deposit of pay is required.
Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.
This is a(n) Human Capital & Resource Management Career Field position.
Multiple positions may be filled from this announcement.
Salary includes applicable locality pay or Local Market Supplement.
Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.
Incentives such as student loan repayment, advance in hire, relocation, and recruitment MAY be authorized for qualifying selection.
The selecting official has requested a competitive and non-competitive candidate list for this vacancy.
If you are eligible for the non-competitive list, you will be evaluated on basic and/or minimum qualifications, as applicable.
While required to answer the assessment questions, non-competitive candidates will not be evaluated against the competitive rating and ranking criteria.
The selecting official may selection from any of the candidate lists.
Administrative Support Specialist
Administrative Associate Job 42 miles from Elon
Classification Title Administrative Support Specialist FLSA Non-Exempt Position Class 10422 The Business Services organizational unit is a key support entity for the entire campus, delivering essential services to students, faculty, staff, and visitors. Comprised of self-sustaining entities, its strategic goals focus on operational excellence, revenue generation, and exceptional customer service. Business Services supports a broad and diverse customer base through several functional areas: Dining Services, Bookstore, Conference and Institutes, Post Office, Passport Services, Ramgraphixs, Vending, Ram Card, Ticket Office, Parking and Transportation Services.
This position will expedite the flow of information; interpret procedures, rules and policies to university departments and organizations. Perform a variety of administrative functions in the office of Business Services. In addition, this position will assist in the daily operations of Dining Services, Vending, Ram Card, Mail Center, Passport Office and Student Blue Insurance
Demonstrates professionalism, responsiveness, and a commitment to excellence in serving students, faculty, staff, and external partners. Effectively communicates and actively listens to understand customer needs and provide accurate, timely solutions. Maintains a positive and courteous demeanor, even in high-pressure situations, ensuring a welcoming and supportive environment.
Assist in reconciling invoices for all vendors, ensuring accuracy and compliance with financial policies. Order supplies and maintain inventory for the Business Services Office, Auxiliary Units, and on-campus vendors. Review existing contracts to ensure vendor compliance and verify invoices for appropriate payment. Additionally, assess contracts to confirm correct vendor payments to the university, including scholarships and commission payments. Monitor budget and fund availability to facilitate timely and accurate payment processing.
Prepare fund transfers for special food events as contracted by campus departments and organizations, ensuring accurate financial processing. Prepare requisitions for maintenance providers and supplies to support daily operations. Collaborate with IT to update and maintain the RMS platform, ensuring all features related to meal plans function properly. Conduct monthly verification of contractor campus card sales to ensure accuracy and compliance with financial agreements.
Demonstrates thoroughness and accuracy in work, ensuring all tasks are completed with precision and minimal errors. Pays close attention to discrepancies in invoices, budgets, and vendor agreements, ensuring proper reconciliation and adherence to university policies. Proactively identifies and resolves potential issues before they impact operations. Maintains organized records and follows up on pending tasks to ensure completion. Consistently applies a high level of accuracy in data entry, reporting, and administrative processes.
Other duties as assigned.
Primary Function of Organizational Unit
The mission of Business & Auxiliary Services is to provide quality services to the university community in the areas of Postal Services, Passport Services, Ticket Office, Dining Services, Ram Card, Conferences and Institutes, and Parking and Transportation. The selected candidate will support these units by ensuring efficient operations within the defined guidelines and policies of the university while delivering excellent service to students, faculty, staff, and other stakeholders.
Position Information
Position Number 009027 Competency Level Journey Working Position Title Administrative Support Specialist Building and Room No.
Donald J. Reaves Student Center, Suite 200
Work Hours: From [time] to [time] on [days] of [week] 8:00am - 5:00pm; Evenings and Weekends as needed Hours per week 40 Months per year 12 Appointment Type Permanent Full-Time If Time Limited. No Appointment Length. 12
DHR Assigned Fields
FTE 1
Requirements and Preferences
Position required to work during periods of adverse weather or other emergencies Not Mandatory Position required to work On-Call/Emergency Callback No Minimum Experience/Education
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Preferred Years Experience, Skills, Training, Education Required License or Certification Valid US Driver's License Yes Commercial Driver's License Required No Physical Required No List any other medical/drug tests required
Posting Details
Posting Details
Posting Number SPA00972P Internal Posting Only No Time Limited Position No Appointment Length
12 months
Salary $34,602.00 - $44,510 Open Date 02/07/2025 Close Date 02/18/2025 Open Until Filled No Special Instructions Summary
Please Note: A criminal background check will be conducted on candidate finalist prior to the offer of employment.
If no applicants apply who meet the required competency and T&E requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Resumes will not be accepted in lieu of completing an electronic application. The application must be competed in full detail (including work history) for your qualifications to be considered.
Failure to complete the application completely may result in you not being considered for the vacant position.
Your application for the position will not be complete until you receive an online confirmation number at the end of the process of applying for a position.
Winston Salem State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran and National Guard.
If you have general questions about the application process, you may contact Human Resources at ************. Individuals with disabilities requiring disability-related accommodation in the application and interview process, please call ************
Key Responsibilities and Related Competencies
Key Responsibilities and Related Competencies
Competency Coordination - Work Describe the specific job duties related to this competency
This position will expedite the flow of information; interpret procedures, rules and policies to university departments and organizations. Perform a variety of administrative functions in the office of Business Services. In addition, this position will assist in the daily operations of Dining Services, Vending, Ram Card, Mail Center, Passport Office and Student Blue Insurance.
Percentage Of Time 20 Competency Customer Service Describe the specific job duties related to this competency
Demonstrates professionalism, responsiveness, and a commitment to excellence in serving students, faculty, staff, and external partners. Effectively communicates and actively listens to understand customer needs and provide accurate, timely solutions. Maintains a positive and courteous demeanor, even in high-pressure situations, ensuring a welcoming and supportive environment.
Percentage Of Time 15 Competency Financial Management - Budget Describe the specific job duties related to this competency
Assist in reconciling invoices for all vendors, ensuring accuracy and compliance with financial policies. Order supplies and maintain inventory for the Business Services Office, Auxiliary Units, and on-campus vendors. Review existing contracts to ensure vendor compliance and verify invoices for appropriate payment. Additionally, assess contracts to confirm correct vendor payments to the university, including scholarships and commission payments. Monitor budget and fund availability to facilitate timely and accurate payment processing.
Percentage Of Time 20 Competency Knowledge - Program Describe the specific job duties related to this competency
Prepare fund transfers for special food events as contracted by campus departments and organizations, ensuring accurate financial processing. Prepare requisitions for maintenance providers and supplies to support daily operations. Collaborate with IT to update and maintain the RMS platform, ensuring all features related to meal plans function properly. Conduct monthly verification of contractor campus card sales to ensure accuracy and compliance with financial agreements.
Percentage Of Time 25 Competency Attention to Detail Describe the specific job duties related to this competency
Demonstrates thoroughness and accuracy in work, ensuring all tasks are completed with precision and minimal errors. Pays close attention to discrepancies in invoices, budgets, and vendor agreements, ensuring proper reconciliation and adherence to university policies. Proactively identifies and resolves potential issues before they impact operations. Maintains organized records and follows up on pending tasks to ensure completion. Consistently applies a high level of accuracy in data entry, reporting, and administrative processes.
Percentage Of Time 15 Competency Teamwork Describe the specific job duties related to this competency
Other duties as assigned.
Percentage Of Time 5
Intern, Construction Administration
Administrative Associate Job 47 miles from Elon
Requirements
Required:
Pursuing an Associate's or Bachelor's Degree in Civil Engineering, Construction Management, or a related major.
Self-motivated, engaged, and team-oriented with the ability to work independently
Execute multiple tasks under tight deadlines and prioritize responsibilities
Understand planning and/or design concepts and methods
Excellent analytical skills and attention to detail
Excellent oral and written communication skills
Willingness to take direction and learn software applications
Energetic and flexible
Preferred:
Internships in field of expertise
Exposure to AutoCAD, MicroStation, Adobe Suite, AutoCAD Civil3D, Geopak, and/or graphic software
Experience in Microsoft Office applications
Working Conditions
The assignment may require infrequent evening/weekend work and job site visits outdoors. Candidates should enjoy working in collaborative, fast-paced, and client-driven environment.
Physical Requirements
The assignment may occasionally require repetitive physical tasks (such as operating a computer), standing and/or sitting for extended periods of time, extended time travelling in a vehicle, and carrying equipment and materials up to 25 pounds.
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the position. All employees may have other duties assigned at any time.
WithersRavenel is an Equal Opportunity Employer and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, disability, age, military service, or other non-merit factors protected by federal, state, or local laws. At WithersRavenel, we strive to build and nurture a culture where diversity, inclusivity, and belonging are a normal part of doing business, not an initiative. We know through experience that different ideas, perspectives, and backgrounds create a stronger and more creative work environment that delivers better results. By hiring highly talented people who align with our Core Values, we continue to enrich and broaden our ownership community, as well as the employee and client experience. This purposeful approach to diversity and inclusion leads to greater commitment, collaboration, and effectiveness in our culture, work, and lives.
MSA Administrative Internship (Principal)
Administrative Associate Job 30 miles from Elon
This is a generic posting:
Only MSA candidates with a signed internship agreement will be considered.
Intern, Global Rare Diseases Clinical Trial Administrator - Summer 2025
Administrative Associate Job 47 miles from Elon
Department: GRD Clinical Development Job Type: Intern Team: R&D, Pharmacovigilance & Regulatory Affairs Contract Type: Temporary **_About us_** Based in Parma, Italy, Chiesi is an international research-focused pharmaceuticals and healthcare group with over 85 years' experience, operating in 30 countries with more than 6,000 employees (Chiesi Group). To achieve its mission of improving people's quality of life by acting responsibly towards society and the environment, the Group research, develops and markets innovative drugs in its three therapeutic areas: **AIR** (products and services that promote respiration, from new-born to adult populations), **RARE** (treatment for patients with rare and ultra-rare diseases) and **CAR** E (products and services that support special care and consumer-facing self-care).
We are proud to be the largest global pharmaceutical group to be awarded **B Corp Certification** , a recognition of **high social and environmental standards.** We are a **reliable** company that adopts and promotes **transparent ethical behavior** at all levels.
We are committed to **embrace diversity, inclusion and equal opportunities.** In fact, we are a global family made up of different cultures, different genders, generations, ethnicities, abilities, sexual identities and many other enriching diversities.
**_Chiesi USA_**
Chiesi USA is a specialty pharmaceutical company focused on developing and promoting products for the hospital, adjacent specialty and rare disease markets. We are a B Corp and Benefit company awarded Top Employer status for six consecutive years and certified as a Great Place to Work.
At Chiesi, we share an entrepreneurial spirit and act as a force for good, pursuing high social and environmental standards, to ensure the wellbeing of our people, patients, and communities. We offer a work environment where professionals have the opportunity to build a purposeful career focused on helping others while achieving a fulfilling work-life balance, meeting exciting challenges, and engaging in important and rewarding work.
**_What we offer_**
Chiesi offers competitive benefits, services, and programs that enrich the personal and professional lives of our employees. Our shared values of passion, innovation, trust and integrity bring out the individual talents and diverse perspectives of each of our colleagues. Our environment encourages each individual to reach his or her full potential and drive outstanding results. We celebrate that "Every one of us is different. Every one of us is Chiesi."
**_Who we are looking for_**
**Purpose**
The GRD CTA intern will be responsible for supporting the internal GRD Clinical Operations team with TMF management and internal inspection readiness activities. This internship is ideal for someone pursuing a BS or MS in clinical research.
**Main Responsibilities**
+ Support with Trial Master File (TMF) quality checks and document review at the study, country and/or site level
+ Support with internal electronic repository maintenance
+ Updating quality checks with new documents obtained
+ Supports the study teams on eTMF audit and inspection readiness activities
+ Maintaining assigned trackers and information as required
**Experience Required**
+ Fluent in English, both written and spoken
+ Proficiency in MS Office
+ Knowledge of site facing clinical and regulatory documents
**Education**
Pursuing a BS or MS in Clinical Research or a closely related field.
Chiesi USA is an equal opportunity employer committed to hiring a diverse work force at all levels of our business. All qualified applicants receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression or any other basis protected by local, state or federal law. This policy applies with regard to all aspects of one's employment, including hiring, transfer, promotion, compensation, eligibility for benefits and termination.
**Discover all our opportunities**
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Follow this link to reach our Job Search page to search for available jobs in a more accessible format.
Temporary Administrative Support Specialist (COE)
Administrative Associate Job 17 miles from Elon
This position provides support to the Dean and Executive Assistant of the College of Engineering (COE). This position performs a variety of basic administrative, clerical and office support duties. This position has knowledge of office and work unit policies and procedures, and communicates information pertaining to COE programs, functions, and services. Duties performed include preparation of documents and reports; using office technology; compiling records; organizing and maintaining files; posting information; greeting, referring, and assisting visitors, clients, faculty, staff and others; answering phones; scheduling rooms for COE events; distributing mail, and photocopying.
Primary Function of Organizational Unit
The College of Engineering, with over 2,500 students, has EAC ABET accredited undergraduate programs in Architectural, Bio-, Biological, Civil, Chemical, Computer, Electrical, Industrial, and Mechanical Engineering, as well as a CAC ABET-accredited program in Computer Science. On the Graduate level, the College has 8 Masters of Science Degree programs, and 5 Doctoral programs distributed across its seven departments. The five research cluster areas of the College of Engineering (COE) are Autonomous Systems, Cybersecurity and Resilience, Energy and Sustainability, Healthcare Applications and Complex Systems and Networks; where the COE welcomes faculty dedicated to engaged teaching, innovative research, and who thrive in an environment that embraces diversity and inclusion within the student body, faculty, and staff. Additional information about the College can be found at *****************
Work Hours 8-5pm Mon-Fri Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.
Key Responsibilities and Related Competencies
Administrative Support Specialist - Risk Management
Administrative Associate Job 17 miles from Elon
Administrative Support Specialist - Risk Management Department
SUMMARY OF FUNCTIONS: The Risk Management Support Specialist serves as the systems support administrator for both the corporate Risk Management Department & Resident Services Department. In this position, the qualified candidate will provide internal support across both departments, coordinating and monitoring programs and initiatives that support safety measures and eliminate risk for our apartment communities.
This role requires a detail-oriented individual who excels at organizing and maintaining systems. Organizational skills, auditing, critical thinking, attention to detail and the ability to effectively communicate and collaborate across multiple departments and regions required.
ESSENTIAL FUNCTIONS: Responsibilities include but are not limited to:
·
Answering telephone calls and emails and redirecting when necessary to the appropriate party.
·
Daily administrative responsibilities to maintain maintenance platform, including adding and removing users, updating property details, auditing inspections and assisting with Help Desk tickets.
·
Scheduling meetings and appointments with Legal Counsel as needed. Preparing and distributing correspondences as directed.
·
Updating, organizing and maintaining Insurance Claims and Lawsuit Logs on a weekly basis.
· Following up on internal incident reports for additional information when warranted and/or requested.
· Gathering and distributing quarterly reports from the maintenance platforms on a cadence.
· Following up on internal incident reports for additional information when warranted and/or requested.
· Processing and handling requests for various recurring and one-off projects as required.
EDUCATION, EXPERIENCE, & SKILLS NEEDED:
·
Minimum 2 years professional experience, ideally in a coordinator role or handling incident reports.
· Business related degree or equivalent preferred.
·
Property management experience preferred.
· Proven experience in project management and organization.
· Relevant product and industry knowledge.
· High degree of proficiency in PowerPoint, MS Word, and Excel.
· Superior administrative skills and attention to detail. Clear communication, written and verbal.
· Display superior interpersonal skills.
· Ability to multi-task, be resourceful, adaptable and remain calm under pressure.
ORGANIZATIONAL RELATIONSHIPS: The position reports directly to the Director of Risk Management & Insurance with input from the Directors of Resident Services and Senior Vice President.
ATTENDANCE/TRAVEL REQUIREMENTS: This position is exempt from overtime and may entail working hours as needed to perform the position requirements satisfactorily. Overnight travel may be required.
Transportation: Must have a reliable vehicle to fulfill all the job's functions. Must have proof of liability insurance for same. Bondable and valid driver's license required.
SUPERVISORY RESPONSIBILITIES: No
FLSA STATUS: Exempt
PHYSICAL DEMANDS: Must be able to perform the physical functions of the position, which may include but are not limited to: Must be able to see, hear, talk, sit, stand, walk, reach, climb, stoop, kneel and crouch. Must be able to lift a minimum of 60 lbs.as needed.
COMMUNICATION: Must be able to communicate effectively both verbally and in written form with Senior Leadership team, Regional Managers, corporate team members, and outside vendors etc.
LANGUAGE SKILLS: Ability to read, write and verbally communicate in English.
WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND EXPERIENCE: Bachelor's degree in business or any related field from an accredited institution. Two years' experience as a coordinator or in the multi-family property management industry required. Demonstrates commitment to deliver outstanding customer service. Experience with project management required.
SKILLS: The position requires the ability to deal well with people and exhibit strong organizational skills.. Knowledge of the Multi-family industry preferred. Intermediate MS Word, Excel, PowerPoint and Outlook skills required.
REASONING ABILITY: Must be able to apply principles of logical thinking to define problems, collect pertinent data, establish facts, draw valid conclusions and initiate appropriate course of action.
MATHEMATICAL SKILLS: The position requires the ability to perform advanced business mathematical functions.
COMPUTER SKILLS: Microsoft Word, Microsoft Outlook, Microsoft Excel, Yardi Voyager knowledge preferred.
PRE-EMPLOYMENT TESTING: Successfully complete pre-employment psychological and basic skills exam, including interest patterns. Pass drug test and background check requirements.
PERSONAL APPEARANCE: Dress, grooming and personal cleanliness standards contributes to the business image of Hawthorne Residential Partners. During business hours or when representing the company, you are expected to present a clean, neat and tasteful appearance. Refer to Employee Handbook for complete Personal Appearance Guidelines.
Administrative Support Specialist
Administrative Associate Job 17 miles from Elon
This position provides high-level administrative support to the Chair of the Department of Psychology in interacting with the public and in assisting students, faculty, staff and alumni with department services and operations. (S)he oversees and administers activities of the department's administrative office including support for academic activities; management; front line reception; communications for the department; office operations; and administrative support to the department chair for day-to-day activities.
This position requires knowledge of program policies, procedures and information systems in order to communicate and process information. The range of duties includes, but is not limited to, verifying data, report writing, summarizing and reconciling information, records management, travel claims review and processing, data collection and analysis, research, inventory, personnel administration and fund collection or expenditures.
This position provides assistance with a range of complex and confidential administrative duties for senior faculty member(s) whose areas of interest and research include kinesiology and related areas. Calendar coordination is essential in ensuring meeting schedules with securing meeting locations and logistics, prioritize and manage all aspects of travel planning, and briefing documents to facilitate productivity, efficiency, and timeliness. Using discretion to determine priority status, triage requests, accept and decline invitations, schedule/reschedule meetings as needed and refer as appropriate. Conducts contingency planning, arranges agendas, prepares meeting materials, etc. Prepares documents in MS Office to include, but not limited to; Word, PowerPoint and Excel. Review, tracking, and lead for departmental budget and budget actions in support of Chair's directives, college requirements and compliance. Tracks and follows up to meetings. Develops and implements protocols for office and department efficiency. Office management in oversight of temps, contractors and students (including approving time worked and interpreting and communicating faculty member's policies), and will exercise discretion to hire students. External work will include interactions with parents, students, alumni and will need to exercise judgment and discretion in speaking on behalf of faculty member regarding scheduling, availability, and commitments. Track class schedules; organize, course materials, media, exams and grade submissions. Maintain, organize and archive complex files.
The position requires flexibility and responsiveness to undertake other duties as assigned by the departmental Chair.
Primary Function of Organizational Unit:
The Department of Psychology is a supportive community of committed faculty and practitioners whose goals are to introduce students to the ideas and concepts relevant to this discipline, encourage interdisciplinary learning, prepare students for study in graduate schools, prepare students for entry-level jobs requiring knowledge in psychology, and train students to conduct both basic and applied research. These goals are reached through quality classroom instruction, departmental colloquia, departmental student organizations, internship opportunities through independent study, and individualized research projects. The Department of Psychology has 740 enrolled undergraduate students and currently has 11 tenure-track faculty (5 tenured) and 1 full professor. The department is seeking candidates to join a growing program with a highly interactive and productive faculty. The Department of Psychology is a liaison office with Facilities for the New Science Building and provides an array of building-related services (i.e., scheduling classrooms for instructional purposes, coordinating special events, overseeing repair and maintenance request, etc.).
Internal job number: 002092
Requirements:
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Preferred:
The Supervisor prefers a bachelor's degree with a minimum of two years of progressively responsible administrative/office/clerical experience in a University setting; will consider individual with an Associate degree plus three years of progressively responsible administrative/office/clerical experiences; graduation from high school and four years of administrative/office/clerical experience. Applicant must have knowledge of office management/operation procedures, ability to operate various office equipment, knowledge and ability to communicate effectively and professionally, both verbally and in writing. Applicant must possess a sincere willingness to work as a team member and also should have the ability to work cooperatively with personnel both internal and external to the Department.
Job Closing Date: 02/28/2025
Admin Support Specialist
Administrative Associate Job 30 miles from Elon
At UNC Children's, our mission is to promote the health of all children in an inclusive, equitable culture through compassionate family-centered care, tireless advocacy, scientific discovery, and education of future leaders. We are dedicated to transforming care and inspiring hope for all children in North Carolina. For more than half a century, the Department of Pediatrics at the University of North Carolina School of Medicine has offered excellent, cutting-edge care in our children's units at UNC Hospitals. The Department of Pediatrics is a large, complex department that requires a robust team to ensure we are meeting our mission. Finance is an integral part of this team. The Administrative Specialist will be a key member of the Department of Pediatrics Central Administration team. This new role will work directly with the Administrative Director and Associate Chair of Administration to provide administrative support to the Department Chair and other senior departmental leadership. They will be tasked with wide ranging responsibilities including but not limited to special projects coordination, organization of faculty recruitment visits, and written communication support. They are also considered the subject matter authority in the administrative area for the department.
Required Qualifications, Competencies, And Experience
Customer Focus: Makes the customer and their needs their top priority and goes the extra mile to satisfy their customers. Demonstrates the ability to resolve customer problems. Software Knowledge: Knowledge of Microsoft office suite (Word, Excel, PowerPoint) and Adobe Acrobat is needed to perform the work. Resource: Provides appropriate support and acts as a resource depending on the situation and capabilities of the employee. Interpersonal Skills: Excellent interpersonal skills. Uses appropriate interpersonal styles and methods to reduce tension or conflict between two or more people. Organization/Communication Skills: Strong degree of communication, analytical, and organizational skills. Excellent written and verbal communication skills.
Preferred Qualifications, Competencies, And Experience
Experience working in an academic setting.
Scheduling / Administrative Assistant
Administrative Associate Job 44 miles from Elon
The Grout Medic is looking for a full time Scheduling / Administrative Assistant to join our team that is reliable, energetic, articulate and possesses attention to detail. Seeking an individual who is a self-starter, ability to complete tasks with limited supervision, highly organized and motivated to make a positive impact on the organization and our customers.
Responsibilities:
Answer incoming phone calls and assist with customer service.
Schedule customer estimate appointments, and service appointments.
Conduct follow up calls on estimates and completed projects.
Input and upkeep of customer data and invoices.
Generate emails and reports when appropriate.
Respond to questions and requests of information.
Assist in the preparation of regularly scheduled reports.
Maintain a filing system.
Open and close the office.
Accept payments, deposits, and follow up on unpaid invoices.
Maintain cleanliness of front office space.
Other clerical and support roles as needed.
Skills:
Proven experience as an administrative assistant or office admin assistant.
Previous experience working with a tile contracting company a plus, but not necessary.
Attention to detail and problem solving skills.
Working knowledge of office equipment, like printers and fax machines.
Proficiency in MS Office and Google Docs.
Excellent time management skills and the ability to prioritize work.
Excellent written and verbal communication skills.
Strong organizational skills with the ability to multitask
Qualifications:
High School Diploma
Reliable transportation
Driver's License
Available full time
At least 1 year experience as an administrative assistant.
Schedule:
8 hour shift (7AM-4PM)
Monday-Friday
Work Location:
One location
Work Remotely:
No
Compensation: $15.00 - $18.00 per hour
The Grout Medic is your solution for any type of tile restoration. We provide re-grouting, re-caulking, tile and grout cleaning and tile replacement services. The Grout Medic team is a nationwide franchise system of independent business owners who provide an alternative to remodeling for their local customers. Bringing Grout & Tile Back to Life!
We offer part & full-time jobs as well as paid training for our employees.
This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The Grout Medic Corporate.
Administrative Support Specialist - Risk Management
Administrative Associate Job 17 miles from Elon
Administrative Support Specialist - Risk Management Department SUMMARY OF FUNCTIONS: The Risk Management Support Specialist serves as the systems support administrator for both the corporate Risk Management Department & Resident Services Department. In this position, the qualified candidate will provide internal support across both departments, coordinating and monitoring programs and initiatives that support safety measures and eliminate risk for our apartment communities.
This role requires a detail-oriented individual who excels at organizing and maintaining systems. Organizational skills, auditing, critical thinking, attention to detail and the ability to effectively communicate and collaborate across multiple departments and regions required.
ESSENTIAL FUNCTIONS: Responsibilities include but are not limited to:
* Answering telephone calls and emails and redirecting when necessary to the appropriate party.
* Daily administrative responsibilities to maintain maintenance platform, including adding and removing users, updating property details, auditing inspections and assisting with Help Desk tickets.
* Scheduling meetings and appointments with Legal Counsel as needed. Preparing and distributing correspondences as directed.
* Updating, organizing and maintaining Insurance Claims and Lawsuit Logs on a weekly basis.
* Following up on internal incident reports for additional information when warranted and/or requested.
* Gathering and distributing quarterly reports from the maintenance platforms on a cadence.
* Following up on internal incident reports for additional information when warranted and/or requested.
* Processing and handling requests for various recurring and one-off projects as required.
EDUCATION, EXPERIENCE, & SKILLS NEEDED:
* Minimum 2 years professional experience, ideally in a coordinator role or handling incident reports.
* Business related degree or equivalent preferred.
* Property management experience preferred.
* Proven experience in project management and organization.
* Relevant product and industry knowledge.
* High degree of proficiency in PowerPoint, MS Word, and Excel.
* Superior administrative skills and attention to detail. Clear communication, written and verbal.
* Display superior interpersonal skills.
* Ability to multi-task, be resourceful, adaptable and remain calm under pressure.
ORGANIZATIONAL RELATIONSHIPS: The position reports directly to the Director of Risk Management & Insurance with input from the Directors of Resident Services and Senior Vice President.
ATTENDANCE/TRAVEL REQUIREMENTS: This position is exempt from overtime and may entail working hours as needed to perform the position requirements satisfactorily. Overnight travel may be required.
Transportation: Must have a reliable vehicle to fulfill all the job's functions. Must have proof of liability insurance for same. Bondable and valid driver's license required.
SUPERVISORY RESPONSIBILITIES: No
FLSA STATUS: Exempt
PHYSICAL DEMANDS: Must be able to perform the physical functions of the position, which may include but are not limited to: Must be able to see, hear, talk, sit, stand, walk, reach, climb, stoop, kneel and crouch. Must be able to lift a minimum of 60 lbs.as needed.
COMMUNICATION: Must be able to communicate effectively both verbally and in written form with Senior Leadership team, Regional Managers, corporate team members, and outside vendors etc.
LANGUAGE SKILLS: Ability to read, write and verbally communicate in English.
WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND EXPERIENCE: Bachelor's degree in business or any related field from an accredited institution. Two years' experience as a coordinator or in the multi-family property management industry required. Demonstrates commitment to deliver outstanding customer service. Experience with project management required.
SKILLS: The position requires the ability to deal well with people and exhibit strong organizational skills.. Knowledge of the Multi-family industry preferred. Intermediate MS Word, Excel, PowerPoint and Outlook skills required.
REASONING ABILITY: Must be able to apply principles of logical thinking to define problems, collect pertinent data, establish facts, draw valid conclusions and initiate appropriate course of action.
MATHEMATICAL SKILLS: The position requires the ability to perform advanced business mathematical functions.
COMPUTER SKILLS: Microsoft Word, Microsoft Outlook, Microsoft Excel, Yardi Voyager knowledge preferred.
PRE-EMPLOYMENT TESTING: Successfully complete pre-employment psychological and basic skills exam, including interest patterns. Pass drug test and background check requirements.
PERSONAL APPEARANCE: Dress, grooming and personal cleanliness standards contributes to the business image of Hawthorne Residential Partners. During business hours or when representing the company, you are expected to present a clean, neat and tasteful appearance. Refer to Employee Handbook for complete Personal Appearance Guidelines.
Construction Office Admin. Asst.
Administrative Associate Job 35 miles from Elon
Ultimate Staffing is seeking a Construction Administrative Assistant for the Durham area!
Qualified candidates MUST have prior construction or HVAC office experience.
Sage experience is preferred.
This is a full time, temp to hire, IN OFFICE position.
Hours: 7:00AM to 5:00PM, Monday - Friday
Pay: $19-$23/hour
Details:
- Oversee and manage all administrative functions of the office
- Handle human resources tasks such as onboarding, performance evaluations, and employee relations
- Maintain and organize office files, records, and documents
- Manage phone systems and handle incoming calls with professionalism and efficiency
- Communicate effectively with staff, clients, and vendors
- Ensure smooth operation of office equipment and supplies
- Provide general office support as needed
This is an excellent opportunity for an experienced Office Manager who is organized, detail-oriented, and possesses strong interpersonal skills. If you meet the requirements above, please submit your resume for consideration.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Administrative Support Specialist-ANR
Administrative Associate Job 17 miles from Elon
The main responsibility of this position is to oversee the daily operations of the Agricultural and Natural Resources Unit within the Cooperative Extension Department. Duties include a range of tasks from standard office support to administrative functions. Public interaction, both within the organization and with external stakeholders, is a key aspect of the role. This position plays a vital role in supporting research and extension projects, farm operations, farm management, and organizing training and demonstration events at the CEFS Small Farm Unit. Although the primary work location will be on-campus, periodic travel to the Center for Environmental Farming Systems Small Farms Unit in Goldsboro, NC is required.
Primary Function of Organizational Unit:
N.C. A&T is a public, land-grant, doctoral research institution and has been the largest historically Black university in the country for the past decade. With an enrollment of 14,311 students in Fall 2024, the university offers 59 undergraduate degree programs, 36 master's programs, and 12 doctoral programs. It is America's top producer of Black graduates in Engineering and Agricultural Science bachelor's programs, as well as a top five producer in numerous additional disciplines, including Liberal Arts and Communications/Journalism. It also ranks no. 3 in master's degrees awarded to Black graduates in Engineering Technologies and Related Fields, no. 4 in master's degrees in Engineering, and no. 11 best business school for women in the nation.
Nationally recognized for its leadership and excellence in STEM education and research, N.C. A&T is classified as "R2-High Research Activity" in the Carnegie Classifications and is poised to achieve "R1-Very High Research Activity" status. It also holds Carnegie's earned credential in Community Engagement and the Association of Public and Land-Grant Universities ( APLU ) Innovation and Economic Prosperity designation. With an annual economic impact of $2.4 billion, N.C. A&T plays a vital role as a higher-education economic driver in North Carolina's Piedmont Triad region and across a state that is ranked No. 1 in the nation for the second straight year as "best for business" by the CNBC financial network.
The basic mission of the Cooperative Extension Service at NC A&T State University and NC State University is to extend the application of research-generated knowledge of a coordinated Cooperative Extension system in North Carolina and to bridge existing gaps so that all farmers, homemakers, families, youth and communities might acquire the practical knowledge and life skills needed to improve the quality of their lives.Educational assistance is offered in four broad area; agriculture and natural resources, home economics, 4-H and youth development, community and rural development. Extension specialist on campus provide training and technical assistance to Extension agents and paraprofessionals working in the counties. These county personnel work one-on one with the families and individuals in the various programs. The A&T Cooperative Extension Program provides educational programs for limited-resource families and individuals in about one-third of North Carolina counties.
The Center for Environmental Farming Systems is a three-way partnership between North Carolina A&T State University, North Carolina State University, and North Carolina Department of Agriculture and Consumer Services with more than 29 years of history in designing, creating, and implementing innovative strategies to help farmers and communities to achieve equitable and sustainable goals.
Internal job number: 007628
Requirements:
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Preferred:
+ Two-year Secretarial Science or Business Administrative program; or a 2-year degree in Business or a business related field.
+ Two years of progressively responsible secretarial/administrative experience.
Job Closing Date: 03/01/2025