Administrative associate jobs in Flagstaff, AZ - 740 jobs

Assists store personnel and all store departments in their daily functions while adhering to CarMax guidelines. Provides customer service by greeting customers, balancing overflow traffic, listening to and answering customer questions and explaining Office Associate, Business, Office, Associate, Customer Service, Processing, Automotive, Business Services

A fast-growing, highly successful e-commerce wellness company is seeking an experienced Executive Assistant/Office Manager to support its leadership team and oversee day-to-day operations of the Phoenix office. The ideal candidate is proactive, assertive, and thrives in a dynamic, fast-paced environment, with a strong desire to grow alongside the organization. About the Job: Executive Support Manage the President's calendar, travel, and communications with accuracy, discretion, and professionalism. Provide administrative support to functional leaders across Operations, Marketing, and Sales. Coordinate internal meetings, leadership sessions, and off-site events from planning through execution. Prepare and distribute agendas, meeting notes, action items, and follow-up communications. Track deliverables, deadlines, and priorities to ensure executive alignment and focus. Office Management Oversee day-to-day operations of the Phoenix office, ensuring a functional, organized, and welcoming environment. Manage vendor relationships, building access, office contracts, and service providers. Handle mail, deliveries, and front-desk responsibilities for guests, partners, and on-site team members. Maintain office supply inventory and coordinate equipment maintenance or procurement needs. Support implementation of new office systems, processes, and space planning initiatives. Team Coordination Plan and coordinate in-office experiences, team events, and meetings that strengthen company culture. Serve as the primary point of contact for on-site employees and visitors. Partner with Operations and HR to assist with onboarding, internal communication, and logistical support. About You: 5+ years of experience supporting executives and managing office operations. Demonstrated success in startup or high-growth environments. Experience facilitating cross-functional communication and coordinating event logistics. Proficient in Google Workspace (Docs, Sheets, Gmail, Calendar). Exceptional organizational skills with strong time management and multitasking abilities. Clear and professional written and verbal communication skills. Tech-savvy; familiar with Slack, ClickUp, Zoom, and Dropbox. Assertive, proactive, and consistently dependable. Highly detail-oriented with excellent follow-through and prioritization skills. Positive, polished, and confident when engaging with all levels of leadership. Adaptable, solutions-oriented, and comfortable in a dynamic, fast-changing environment. Willingness to travel occasionally, as necessary, for company meetings and events. Competitive salary; medical, dental, and vision insurance; paid time off. Opportunity for long-term growth with the organization. Hours: Full time and onsite. standard business hours with flexibility to address time-sensitive matters.

Arcis Golf team members thrive on anticipating needs, forging connections, and elevating experiences for our team, members, and guests. We are an inclusive team of unique individuals who show up each day with a grateful spirit, humble heart, and a genuine respect for one another. On the job: Patrol golf course, keeping the pace of play up and responding to golfers' question or concerns Coordinate golf course activities with golf shop and outside services Maintain an inventory of scorecards, pencils, tees, divot repair tools, and ball markers Responsible for the cleanliness and organization of the practice tee and green Bring your own: Passion for service Willingness to learn and perform Excellent communication and organization skills Team Member Lifestyle Perks! Medical, mental health, dental and vision insurance Life Insurance Accident & Critical Illness Insurance Pet Insurance Paid time off 401(k) plan and match Holiday pay Food & Beverage discounts throughout portfolio Golf & Tennis benefits Employee assistance program Career Growth Flexible Schedules Development Opportunities Perks may be subject to employee contribution and vary based on eligibility & location Arcis Golf provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Arcis participates in E-Verify, the government program that certifies an employee's right to work for us in the U.S.

Join our community as a full-time Maintenance/Facilities Assistant, where you can make a lasting impact on the lives of our treasured residents by ensuring their home remains safe, comfortable, and well-maintained. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ensures residents' comfort by responding to work orders in a positive, timely manner. Monitors temperatures of hot water and refrigerators to ensure safety for residents. Paints rooms and touch-ups as assigned. Repairs roof, floors, and walls as assigned. Assists in moving residents to different rooms. Maintains grounds that reflect an open, welcoming impression to individuals passing by and entering the building. Handles, manipulates and properly stores maintenance, housekeeping, and lawn chemicals following safety policies and procedures. Constantly looks for unsafe items and removes appropriately. Uses safety and infection control policies and procedures in all duties. Maintains confidentiality of residents' personal information in and out of the community and protects and supports residents' rights. Assists in the final inspection of resident's apartment before move-in to ensure all appliances, heater, air conditioner, light bulbs, tub/shower and toilet are in working order. Ensures cleanliness of carpets, walls, floors, cabinets, and appliances. Follows up as required. Maintains a professional appearance by wearing clean, pressed uniform and a demeanor that encourages a positive nurturing environment for the residents, families, vendors, and guests. Ensures adequate daily coverage for meal service by communicating with the Culinary Services Director and/or Host/Hostess, to include taking resident orders for meals, providing drink refills according to residents' / guests' requests, assists with the cleaning, resetting and preparation of the dining room in-between mealtimes. Works on special projects and other duties as assigned. Managerial Breadth/Scope of Job There are no supervisory requirements for this position. Knowledge/Skills/Abilities Demonstrates a SERVANT heart and attitude by following our Mission Statement. Must be knowledgeable of the location of the MSDS sheets on hazardous materials and able to understand the guidelines. Knowledge of local, state, and federal regulatory systems for safety and facilities management. Maintains a positive customer service environment and practices honesty and integrity in all aspects of performance. Communicates with residents, families, visitors and staff in a positive manner using excellent customer service skills. Ability to make minor and major repairs and paint. Must possess interpersonal skills to communicate with residents and staff. Must show compassion and genuinely care for the elderly and disabled. Must be able to work independently and prioritize workload as emergencies arise. Must be able to effectively communicate with vendors, contractors, and emergency personnel. Knowledge of use of hand tools, tractors, lawn equipment, carpet cleaners, and other housekeeping and maintenance equipment. Must maintain a current driver's license and comply with all requirements of our Auto Policy. Education/Experience High school diploma or equivalent preferred. Working Environment/Physical Requirements Moderate physical activity is required by handling objects up to 50 pounds occasionally and/or up to 20 pounds frequently. Must be able to bend, stoop, and handle bulky objects. Must be able to work inside and outside in extreme weather conditions. Applications accepted on an ongoing basis until the position is filled.

Basic Qualifications Candidates should demonstrate a thorough understanding of business principles. Security Administrative Interns must be enrolled in an accredited degree program with a preference in National Security, Emergency Management, Physical Security, Law Enforcement or a related field. Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required. Responsibilities for this Position Apply your classroom-learned skills to a program supporting the defense of our country. GDMS has an immediate opening for an Security Administrative Intern to join our team. The position provides an opportunity to enhance the performance and profitability of an organization that supports some of our nation's fundamental defense services. This position will support program teams supporting the efforts The selected candidate will work with collaborative teams on various projects of the GDMS organization and its clients. In addition to receiving a competitive wage, the Security Administrative Intern will enhance their skill set by working among a talented and technically accomplished group of colleagues. Interns will also enjoy a flexible work environment where contributions are recognized and rewarded. REPRESENTATIVE DUTIES AND TASKS: Perform a limited number of clerical and administrative tasks to support security department functions. Identify, prioritize and schedule work assignments that impact internal programs. Create and maintain accurate records as assigned by management. Initiate and maintain personnel security clearances for employees and consultants. Process incoming and outgoing classified visit arrangements and facility security verifications as required. Schedule security awareness briefing, indoctrinations, and educational training as required. Participate in government assessments and internal self-inspections as required. Review government and company records and report discrepancies to immediate supervisor. Gain comprehensive knowledge of the National Industrial Security Program (NISP), physical, personnel and information security requirements. This position will be onsite 5 days per week in Scottsdale, Arizona. Salary Note This estimate represents the typical salary range for this position based on experience and other factors (geographic location, etc.). Actual pay may vary. This job posting will remain open until the position is filled. Combined Salary Range USD $22.00 - USD $24.00 /Hr. Company Overview General Dynamics Mission Systems (GDMS) engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully execute missions across all domains of operation. With a global team of 12,000+ top professionals, we partner with the best in industry to expand the bounds of innovation in the defense and scientific arenas. Given the nature of our work and who we are, we value trust, honesty, alignment and transparency. We offer highly competitive benefits and pride ourselves in being a great place to work with a shared sense of purpose. You will also enjoy a flexible work environment where contributions are recognized and rewarded. If who we are and what we do resonates with you, we invite you to join our high-performance team! Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans

ANNOUNCEMENT OF EMPLOYMENT OPPORTUNITY Administrative Specialist Public Works Department Hiring Range: $21.02 to $26.28 Per Hour FLSA Status: Non-Exempt Pay Grade: 105 Full Pay Range: $21.02 to $31.54 Per Hour Deadline to Apply: 01/29/2026 Major Benefits for Full-Time Regular Employees: * A diverse range of complimentary mental health and wellness services is available, including an Employee Assistance Program, a free subscription to Calm, and health coaching * Paid time off up to 20 days in first year of employment * 10 paid holidays and 1 floating holiday per year * Free employee only coverage for medical, dental, vision, short-term disability, and life insurance * Free family coverage for select medical and dental plans * Pension and long-term disability through Arizona State Retirement System, click here for more details * Supplemental benefits such as deferred compensation plans and additional life insurance Position Summary: Performs clerical, technical, and diversified administrative support; helps maintain a variety of digital programs, databases, and systems, including computer maintenance management system, payroll, financials, records retention, training and safety records, regulatory reports, and other associated programs within assigned department. Essential Duties: * Provides high-level administrative and office support, including specialized program support for assigned departments or functions. * Serves as the primary point of contact by answering, screening, and directing phone calls; greeting and assisting visitors; responding to general inquiries and complaints; and referring matters as appropriate. * Manages scheduling and coordination, including maintaining calendars, scheduling appointments, and reserving conference rooms. * Prepares, types, proofreads, and finalizes a variety of documents, including correspondence, reports, forms, work orders, requisitions, invoices, bids, and training materials. * Conducts research and prepares reports, spreadsheets, and other supporting documentation. * Processes financial and administrative transactions, including billings, invoices, P-Cards, credit card transactions, purchasing, deposits, and refunds, depending on department assignment. * Provides payroll support by reviewing time records for accuracy and responding to basic payroll and policy questions. * Serves as department purchasing support by ordering supplies and office equipment, maintaining inventory, and coordinating equipment repair and servicing. * Organizes, maintains, and retrieves paper and electronic records; assists with records retention schedules; assists with public records requests; and assists with preparing regulatory reports as needed. * Maintains departmental databases and files; collects, tracks, and reports data; and manages safety and training records. * Provides administrative support to management, assigned projects, and special programs. * Assists employees and crews with research, information requests, travel arrangements, and other administrative needs. * Opens, sorts, and distributes incoming mail. * Attends required meetings and performs other duties as assigned. Qualifications: Education and/or Experience: High school diploma or equivalent; three (3) years of full-time administrative work experience, including customer service in an office environment and proficiency in computer programs utilizing Windows computer applications; or any equivalent combination of education, experience and training which provides the knowledge and abilities necessary to perform the essential functions of the position. Licensing, Certification, and Other Requirements: Possess a valid Arizona driver's license. Employee Core Beliefs City of Prescott employees should seek to uphold the City's core beliefs throughout their day-to-day business and with every customer they come in contact with, both internal and external. Our core beliefs are: Act with Integrity, Work as a Team, Have Personal Commitment and Loyalty, Solve Problems, Take Pride In Excellent Results, High Level of Productivity and Being Nice. Knowledge, Skill and Abilities: * Knowledge of public relations and customer service principles, practices, and techniques. * Knowledge of modern office methods, practices, procedures, and recordkeeping principles. * Knowledge of accounting, business practices, and basic financial processes. * Knowledge of the City's governmental organization, policies, procedures, and applicable rules and regulations. * Knowledge of occupational hazards and safety precautions related to assigned duties. * Skill in using a variety of computer software and applications, including word processing, spreadsheets, databases, financial systems, and presentation tools, preferably Microsoft Office (Word, Excel, PowerPoint, Access, Outlook), Adobe PDF, and Lucity. * Skill in operating standard office equipment, including computers, phones, calculators/10-key, printers, copiers, scanners, and two-way radios. * Skill in typing, word processing, organizing, and maintaining accurate records, reports, and files. * Skill in verbal and written communication, including responding professionally to inquiries and complaints. * Skill in applying basic mathematical concepts and preparing computations, tabulations, and reports with accuracy. * Skill in organizing work, prioritizing tasks, and managing multiple projects. * Ability to maintain confidentiality of records and sensitive information. * Ability to type at least 50 words per minute (wpm). * Ability to establish and maintain effective working relationships with City residents, elected officials, department heads, employees, business and professional groups, and the general public. * Ability to understand and follow oral and written instructions and to exercise judgment in completing assigned tasks. Physical Demands And Working Conditions: * Work is performed in a normal, but fast paced, City office environment * Safely operates a City vehicle and variety of standard office equipment including a computer terminal, telephone, two-way radio, 10-key calculator, and copier, requiring continuous and repetitive arm, hand, and eye movement * Clearly, concisely, and effectively communicates both in person and over the telephone * Possesses physical and visual abilities sufficient to effectively and safely perform required duties * Safely lifts 50 pounds without assistance; performs repetitive bending, twisting, and walking * Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs Successful candidate will receive a post-offer, pre-employment background screening to include: * Drug screening * Motor vehicle records check * Criminal background screening City of Prescott Contact Information 201 N. Montezuma Street, Suite 207 Prescott, AZ 86301 Email: ****************** Website: ******************* Phone: ************ / Fax: ************ When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the selection process. In accordance with A.R.S. 23 - 493, this position has been identified as "Safety Sensitive". The City of Prescott is an Equal Employment Opportunity employer.

Have you considered investing in your community? Pinal County is a beautiful place that needs passionate people who want to help others and make a difference in their lives. Public service is a rewarding career choice; not only does it offer a strong sense of purpose, but it also benefits you financially. We may not be the most competitive in salary, but we provide great value to our employees, including highly sought-after retirement plans, paid sabbaticals every five years, and very affordable benefit costs. In the long run, Pinal County is an excellent choice to fulfill your passion and support your retirement! Working at Pinal County is an investment in YOU. Apply today and find out why Pinal County is more than just a job. Read more about the position and see if it is a good match for you. We are growing so be sure to check out all of our other opportunities as well! * An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work-Life Balance. * Paid Vacation And Sick Leave * 15 Vacation Days Accrued Annually Starting Day One * After Three (3) Years of Service, 18 Vacation Days Accrued Annually * After Five (5) Years of Service, 20 Vacation Days Accrued Annually * Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish * 13 Sick Leave Days Accrued Annually Starting Day One * Paid Sabbaticals Every Five (5) Years * Two-Week Sabbatical After Five Years of Continuous Service * Three-Week Sabbatical After Ten Years of Continuous Service * Four-Week Sabbatical After Fifteen Years of Continuous Service * Four-Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service * Comprehensive Wellness Program * Quarterly Wellness Challenges * Vision Exams and Optometry Events Onsite * Vaccination Clinics * Onsite Mammogram and Prostate Screening Events * Skin Cancer Screening Events Onsite * Biometrics and Health Screening Events Onsite * Financial Health and Retirement Planning Events Onsite & Online * Fitness Resources and Onsite Sessions Like Yoga and Tai Chi * Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit! * Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From * Some Medical Plans with Zero Employee Premium Cost * Dental and Vision Plans * Tuition Reimbursement Program * Alternative Work Schedules * Telehealth * Qualified Employer - Public Service Loan Forgiveness Program - Department of Education * Employee Assistance Program with Ongoing Training & Development Options * Civil Service Leave * Van Pool Options * Short-Term Disability - Employer Paid * Basic Life Insurance - Employer Paid * Flexible Spending Accounts for Dependent Care and Medical Expenses * Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance. Additionally, collaborate with a talented team committed to making Pinal County an outstanding place for residents and staff. Working at Pinal County is an investment in YOU. Apply today and find out why Pinal County is more than just a job. Before you apply, watch this video to learn helpful tips for completing an application at Pinal County: Application Tips JOB SUMMARY Perform a wide variety of administrative and technical support functions of a highly responsible nature in relieving a Director or Elected Official of technical, organizational and administrative duties under basic supervision. - Perform experienced clerical, technical, and administrative duties, including special projects, special program activities, managing calendars, coordinating activities, data management, record keeping, research, and providing informed and confidential technical assistance to customers and perform duties in accordance with County policy and procedures and within scope of authority. - Use knowledge of County policies and state and federal regulations to assist work group with County administrative support functions, technical procedures, and program administration, explain rules, policies, and procedures, and work independently, and make appropriate decisions based on experience. - Exercise initiative in performing technical assignments and resolving problems, develop and create technical and operational documents and reports, apply judgment and knowledge of the operations of the work group to resolve problems and make work process decisions, and refer matters requiring policy interpretation to supervisor for resolution. - Manage special projects and programmatic assignments, covering a wide variety of subjects requiring knowledge of the procedures and policies of the assigned Department and create, review, edit, and process memoranda, technical documents, and other communications. - Maintain department files and library, collect and compile statistical data, develop and create administrative, technical, and statistical reports, and update manual and computer records and tracking systems. - Purchase and distribute supplies and equipment and manage inventory, work with vendors, verify deliveries and services, and resolve customer service and technical issues. - Work on budgets, travel expenses, reimbursements, and/or financial reports, as assigned. - Provide experienced customer service, information, and assistance to visitors, staff, and others having business with the County using knowledge of County policies and procedures and assist customers with requests, applications, government forms, and other documents. - May supervise daily activities of clerical staff. - Work on various assignments, special projects, special program activities, and coordinating activities for Managers and Directors. - Review, research, and provide informed and confidential technical assistance to Managers, staff, and customers. - Explain policies and procedures to staff and make appropriate decisions based on experience. - Work independently and exercise initiative in performing technical assignments and resolving problems. - Manage Directors, Deputy Directors and/or other calendars, scheduling of meetings and coordinating activities. - Assist in various aspects of the recruitment process. - To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation. - Maintain absolute confidentiality of work-related issues, customer records, and restricted County information. - Perform other related duties as required. POSITION SPECIFIC DUTIES: - None. * High school diploma or GED equivalent. * Four (4) years of progressive administrative, computer, and/or accounting experience. * Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements. Preferred Qualifications: * Valid Arizona State Driver's License. * Associate's Degree. * Specific technical training and certification may be required for some incumbents. * Knowledge of applicable policies, procedures, and regulations covering specific areas of assignment. * Knowledge of Federal and state laws and local ordinances covering specific areas of assignment. * Knowledge of County administration policies, including accounting, budgeting, payroll, and personnel regulations. * Knowledge of principles of record keeping, scheduling records retention, and confidential records management. * Knowledge of specialized County and state agency technical forms, software applications, and network operating environments. * Knowledge of customer service principles, protocols and methods. * Knowledge of business computers and standard MS Office software applications. * Skill in interpreting and explaining policies and procedures of assigned department. * Skill in researching, compiling, and reviewing data for special projects, and preparing narrative and statistical reports. * Ability to work independently and maintain composure and confidentiality. * Ability to work effectively in a high-pressure, multi-tasking environment with changing priorities. * Ability to understand and apply relevant rules, ordinances, codes, regulations, policies, procedures, administrative orders, and other governing regulations. * Ability to use initiative and independent judgment within established procedural guidelines. * Ability to meet critical time deadlines. * Ability to plan, organize and supervise staff, as assigned. * Ability to perform duties in accordance with County policy and procedures, and within scope of authority. * Ability to provide effective and quality customer service and deal tactfully and courteously with the public. * Ability to follow verbal and written instructions and procedures. * Ability to communicate effectively orally and in writing. * Ability to establish and maintain effective working relationships with co-workers. PHYSICAL DEMANDS: The work is sedentary requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to finger, feel, handle, reach, perform repetitive motion, hear, speak, stoop, and demonstrate mental and visual acuity. WORK ENVIRONMENT: Work is performed in a safe and secure work environment that may periodically have unpredicted requirements or demands. The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval. NOTICE TO APPLICANTS We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications. The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval. All qualified candidates eligible to work in the United States are welcome to apply. However, visa sponsorship is not available. Pinal County does not participate in STEM Optional Practical Training (STEM OPT). Pinal County requires pre-employment screening, which includes a Motor Vehicle Record check, a comprehensive background check (encompassing employment, education, and criminal history), and drug testing for safety-sensitive roles. Criminal convictions do not automatically disqualify candidates from employment. Employment offers are contingent on successful pre-employment screening. If driving is a requirement of the position, you must have a valid Arizona State Driver's License in accordance with Arizona State Law. Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this description.

Apply Administrative Officer Department of the Interior Bureau of Reclamation Upper Colorado Basin, Glen Canyon Field Division, Administrative Services Group Apply Print Share * * * * Save * This job is open to * Requirements * How you will be evaluated * Required documents * How to apply Summary Reclamation is seeking a career professional looking for an opportunity to capitalize on their expertise as a Administrative Officer. You can make a difference in the West by assisting in meeting increasing water demands while protecting the environment. Duty Location: Page, Arizona. For more information click here. Summary Reclamation is seeking a career professional looking for an opportunity to capitalize on their expertise as a Administrative Officer. You can make a difference in the West by assisting in meeting increasing water demands while protecting the environment. Duty Location: Page, Arizona. For more information click here. Overview Help Accepting applications Open & closing dates 01/08/2026 to 01/22/2026 Salary $89,508 to - $116,362 per year Salary listed is based on the 2026 Rest of US Pay Table Pay scale & grade GS 12 Location 1 vacancy in the following location: Page, AZ Remote job No Telework eligible Yes-Full time telework or remote is not available, selectee will report to Page, AZ. Travel Required Occasional travel - You may be expected to travel for this position. Relocation expenses reimbursed Yes-Permanent Change of Station (PCS) expenses or first-post-of-duty relocation expenses are authorized, as applicable, with the exception of the Guaranteed Home Sale Provision. Appointment type Permanent Work schedule Full-time Service Competitive Promotion potential None Job family (Series) * 0341 Administrative Officer Supervisory status Yes Security clearance Other Drug test No Position sensitivity and risk Noncritical-Sensitive (NCS)/Moderate Risk Trust determination process * Suitability/Fitness Financial disclosure Yes Bargaining unit status No Announcement number BOR-UCB-26-MP-12859557-LC Control number 853909000 This job is open to Help Federal employees - Competitive service Current federal employees whose agencies follow the U.S. Office of Personnel Management's hiring rules and pay scales. Career transition (CTAP, ICTAP, RPL) Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants. Land and base management Current or former employees of a base management agency. Veterans Veterans of the U.S. Armed Forces or a spouse, widow, widower or parent of a veteran, who may be eligible for derived preference Military spouses Military spouses of active duty service members or whose spouse is 100 percent disabled or died on active duty. Individuals with disabilities Individuals who are eligible under Schedule A. Peace Corps & AmeriCorps Vista Individuals who have served at least 2 years with the Peace Corps or 1 year with AmeriCorps VISTA. Special authorities Individuals eligible under a special authority not listed in another hiring path. Clarification from the agency Current Federal employees serving under career/career-conditional appointment in the competitive service; former Federal employees with reinstatement eligibility; CTAP/ICTAP eligible; Veterans Employment Opportunities Act (VEOA); 30% or More Disabled Veterans; Military Spouses under Executive Order 13832; Individuals with Disabilities eligibles; Public Land Corps eligibles & Land Management Workforce Flexibility Act (LMWFA) eligibles. Duties Help * Provide management advisory services to the Division Manager and supervisors on problems or issues which encompass substantive administrative services. * Oversee the conduct of administrative studies concerning the effectiveness and efficiency of administrative program operations and substantive administrative functions. * Manage the division's physical security plan which includes physical and electronic access controls to safeguard facilities and protect Reclamation's assets by ensuring proper handling of information. * Provide technical advice or guidance on HR programs. * Develop annual work plans and justifications for procurement of large budget items and projects. * Investigate all accidents/incidents including preparation of reports and forms, evaluation of the causes and effects, and determination of corrective action required. * Plan the work to be accomplished by subordinates. Requirements Help Conditions of employment You must be a U.S. Citizen or U.S. National. You must be suitable for federal employment, determined by a background investigation. You must submit a resume and supporting documentation (see Required Documents). You must submit eligibility documents for veterans consideration (see Required Documents). You must meet any minimum education and/or experience requirements (see Qualifications). You will be required to obtain and use a government issued charge card. You will be required to complete a Financial Disclosure Form as required by 5 CFR Part 2634.904, within 30 days of reporting for duty and annually thereafter. You will be required to become a Contracting Officer's Representative (COR) as articulated in the DOI Acquisition, Assistance, and Asset Policy (DOI-AAAP) 0051, and Federal Acquisition Certification and Programs Policy, within one year of being hired and maintain COR certification. You may be required to serve an initial supervisory probationary period. As a condition of employment for accepting this position, you may be required to serve a one year probationary or two-year trial period during which your fitness and whether your continued employment advances the public interest will be evaluated. This period is an extension of the appointment process and therefore requires the agency to determine if continued employment would advance the public interest, meet the organization goals and mission of the agency, and/or otherwise promote the efficiency of the service. Continue to the Additional Information section for the Condition of Employment For Probationary Period. Who May Apply: * 30% or More Disabled Veterans * Bureau of Reclamation Employees (Competitive) * Bureau of Reclamation Employees (Non-Competitive) * Career Transition Assistance Plan (CTAP) * Department of the Interior Employees (Competitive) * Department of the Interior Employees (Non-Competitive) * Federal Employees (Competitive Transfer) * Federal Employees (Non-Competitive Transfer) * Former Federal Employees (Competitive Reinstatement) * Former Federal Employees (Non-Competitive Reinstatement) * Individuals with Disabilities (Schedule A) * Interagency Career Transition Assistance Plan (ICTAP) * Land Management Workforce Flexibility Act (LMWFA) * Military Spouses * Miscellaneous Appointing Authorities * Peace Corps & AmeriCorps VISTA Volunteers * Public Lands Corps (PLC) Hiring Authority * Special Hiring Authorities * Veterans Employment Opportunities Act (VEOA) Qualifications In order to be rated as qualified for this position, the HR Office must be able to determine that you meet the specialized experience requirement - this information must be clearly supported in the resume. To qualify at the GS-12, you must possess one year of specialized experience equivalent in difficulty and complexity to at least the GS-11 level in Federal Service having demonstrated experience in 3 of the following 5 duties: 1. Analyzing administrative methods, procedures, practices, and/or programs; 2. Providing advice or guidance on human resource programs; 3. Preparing and/or implementing budget requirements; 4. Conducting inventory and purchasing supplies; and/or 5. Records management. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Time-In-Grade: Current career or career-conditional employees of the Federal government, or former career or career-conditional employees, who have a break in service of less than one year, are required to meet the time-in-grade restriction of one year of Federal experience at the next lower-grade, with few exceptions outlined in 5 CFR 300.603(b). You must meet all Eligibility and Qualification requirements, including time-in-grade restrictions and any selective placement factors if applicable, by 01/22/2026. Education This position does not allow substituting education for experience. Additional information Condition of Employment For Probationary Period continued: In determining if your employment advances the public interest, the agency will consider: * your performance and conduct; * the needs and interests of the agency; * whether your continued employment would advance organizational goals of the agency or the Government; and * whether your continued employment would advance the efficiency of the Federal service. Under applicable law, the employment of an individual serving a probationary or trial period automatically terminates when that period ends unless the agency affirmatively certifies, in writing, that the individual's employment should continue and that their appointment should be finalized. In the absence of agency action to affirmatively certify continued employment beyond the probationary or trial period, such appointments are terminated. Upon completion of your probationary or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Reclamation has determined that the duties of this position are suitable for telework and you may be allowed to telework with supervisory approval. If otherwise eligible and qualified, you may be offered a recruitment or relocation incentive. The decision to offer an incentive will be made on a case-by-case basis and is neither promised nor guaranteed. For information visit: Recruitment Incentive or Relocation Incentive. Current agency employees may be eligible to receive a referral bonus for recruitment of this position. For information visit: Referral Bonus Awards. Permanent Change of Station (PCS) expenses or first-post-of-duty relocation expenses are authorized, as applicable, with the exception of the Guaranteed Home Sale Provision. The Tax Cuts and Jobs Act (TCJA), signed into law December 2017, suspends the moving expense deduction and the exclusion from income of qualified employer reimbursements of moving expenses that was allowed under previous tax laws. Employer reimbursements for moving costs are now generally taxed at the same rate as ordinary income. Related non-Federal experience or related experience as retired members of the uniformed services may be credited towards computing entitlement to leave accrual, at managerial discretion, providing that experience meets certain criteria. This provision allows new employees to earn annual leave at a higher rate than would otherwise be allowed. (5 Code of Federal Regulations, 630). For additional information, please visit: Creditable Service for Annual Leave DOI uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including applicant rights and responsibilities, please visit ************************* This position is designated as a MODERATE RISK Public Trust position. It requires a fully completed and favorably adjudicated Public Trust Suitability Background Investigation (T2S or T2RS or equivalent) that is current (within the last 5 years). This is a condition of employment. Male applicants born after December 31, 1959 must certify registration with the Selective Service System or that the applicant is exempt from having to do so under the Selective Service Law. Go to: ******************* This is a non-bargaining unit position. Additional vacancies may be filled using this job announcement. Expand Hide additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How you will be evaluated You will be evaluated for this job based on how well you meet the qualifications above. Please limit your resume to no more than 2 pages. If more than 2 pages are submitted, only the first 2 pages will be reviewed to determine your eligibility/qualifications. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide to the application questionnaire, and the result of an additional assessment required for this position. You will be assessed on the following Competencies (knowledge, skills, abilities, and other characteristics): * Administration and Management * Budget Administration * Managing Human Resources * Public Safety and Security In order to be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires successful completion of an additional assessment, a Subject Matter Expert (SME) review. This assessment will measure the critical competencies listed above that are required to successfully perform the job. The application questionnaire can be previewed here: ******************************************************** Your answers will be verified against information provided in your resume. Your resume must clearly support the responses to all the questions by addressing experience, education, and/or training relevant to this position. You must make a fair and accurate assessment of your qualifications. If a determination is made that you have rated yourself higher than what is apparent in the description of your experience, competencies, skills, and/or education/training (or that your resume/application is incomplete), you could be rated ineligible or your score could be lowered. For evaluating the quality of candidates for referral to the selecting official, a three-phased process will be used. Phase 1: Applicant resumes will be reviewed by Human Resources (HR) to ensure they meet the basic qualification requirements (see definition of specialized experience). If applicants meet basic qualifications, they will continue on to the second phase and will be given an interim score based on the application questionnaire, which will take the applicant approximately 30 minutes to complete when initially applying. Phase 2: Candidates who were minimally qualified based on the resume review completed by HR in the first phase will be advanced to a structured resume review by a Subject Matter Expert (SME) panel. The SME panel will score resumes using a pre-determined scoring matrix based on the previously listed competencies. Phase 3: Candidates will be given a final score which combines the scores from the first and second phases. Those candidates who score as best qualified will be referred to the selecting official for consideration. Applicants who apply under this job opportunity announcement agree to have their application, associated documents and applicable personal information shared with other Bureaus/Offices within the Department of the Interior (DOI) who have vacancies with the same occupational series, grade, full performance level and in the same geographic location(s). Applying to this announcement does not replace the need to apply to other job opportunity announcements for which you wish to receive consideration. You may choose to opt in of having your information shared with other agencies when applying for this position. If an agency requests a copy of a certificate you are on, you will be notified. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Required documents Required Documents Help Please submit the supporting documents outlined below for your claimed eligibility status for the position and grade to which you are applying. Failure to submit required documents will result in non-consideration due to an incomplete application package. RESUME: You must submit a resume that reflects how skills and experiences through job duties meet the qualifications and requirements listed in the announcement to be considered. Each job experience must include start and end dates of employment (month and year), work schedule (full-time or part-time), and hours worked per week. Resumes must not exceed two single-sided pages and resumes longer than two pages will not be accepted. The minimum font size is 10-point for all body text. Headers may be slightly larger but must remain legible. All resumes must maintain a minimum 0.5-inch margins on all sides to ensure readability and prevent excessive content compression. Supplemental pages or attachments disguised as resume extensions are prohibited and will not be reviewed to determine your eligibility/qualifications.For more information, click here. PERFORMANCE APPRAISAL: Please submit 1) a copy of your most recent performance appraisal/evaluation, and 2) a list of any awards (e.g. quality step increase, etc.) you received in the last 5 years. Any performance appraisal/evaluation and award documents you submit will be sent to the hiring manager. The hiring manager will review these documents and give it due weight consideration during the overall selection process. If you do not have your recent performance appraisal/evaluation, please submit a statement as to why it is not available. Please indicate if any prior performance appraisals/evaluations were at an acceptable level. FEDERAL EMPLOYEES: Competitive Service current and/or former federal employees eligible for Promotion, Reassignment, Transfer, Reinstatement, etc. You must submit a copy of your non-award SF-50, Notification of Personnel Action, verifying highest rate of pay and documenting career or career-conditional status in the competitive service (Tenure 1 or 2) for which you are claiming eligibility. If you are applying for a higher grade and your SF-50 has an effective date within the past year, it may not clearly reflect you meet the one year time-in-grade (TIG) requirement so you will need to submit a SF-50 which clearly shows you meet the TIG requirement (e.g. SF-50s include Promotion, Within Grade Increase, and SF-50 with an effective date more than one year old). For more information, click here. CAREER TRANSITION PROGRAMS: Permanent Federal employees who are surplus, displaced, or involuntarily separated. You must submit a copy of your most recent performance appraisal, proof of eligibility, and most current SF-50 noting position, grade level, and duty location. To be considered under CTAP/ICTAP, you must be well-qualified (i.e., meet the minimum qualification requirements, including experience requirements) and score at least 85.0 on the assessment questionnaire as established, and be able to perform the duties of the position upon entry. For more information, click here. VETERANS: VEOA, 30% or more Disabled, or Disabled Veterans Enrolled in a VA Training Program. If you are claiming eligibility based on veterans preference entitlement, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service. If claiming disability preference, you must also submit a disability letter from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15. For more information, click here. LAND MANAGEMENT WORKFORCE FLEXIBILITY ACT: Current or former land management agency appointees. You must submit (1) a copy of your SF-50, that reflects having initially been hired under competitive examining procedures to a time limited (temporary/term) appointment; (2) a copy of SF-50(s), that reflect having served under one or more time-limited (temporary/term) appointments by a land management agency for a period totaling more than 24 months without a break in service of two or more years; and (3) a copy of your Performance Appraisal Plan and/or Supervisor Memo that reflects having performed at an acceptable level during each period of service. For more information, click here. PUBLIC LAND CORPS: Former PLC members. You must submit a copy of your signed Certificate of Non-Competitive Eligibility and clearly state in your resume time served and duties performed on an appropriate conservation project. For more information, click here. OTHER HIRING AUTHORITIES: Applicants claiming eligibility based on a Special Hiring Authority must submit applicable proof of eligibility as outlined in the following site(s): Special Hiring Authorities, Schedule A, Peace Corps & AmeriCorps, Interchange Agreement, Military Spouse. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. How to Apply Help Applications (resume, assessment questionnaire, and supporting documentation) for this vacancy MUST be received online BEFORE midnight Eastern Time (Washington, DC time) on 01/22/2026. To apply, click the blue APPLY ONLINE button at the top of the page. Do not submit photographs with the application package. Documents with photographs may not be seen by hiring officials - applicant must remove any images from badges, licenses, etc. Agency contact information Adam Curtis Phone ************ Email ***************** Address Upper Colorado Basin Region, Power Office Bureau of Reclamation 125 South State Street Room 8100 Salt Lake City, UT 84138 US Next steps Upon successful submission of the application packet, you will receive a confirmation email from USAJOBS. If you do not receive this email confirmation, the application has not yet been accepted by the system. After all application packages have been received, resumes and supporting document(s) will be reviewed to ensure applicants meet the basic qualification requirements. Each applicant who meets the basic qualifications will be further evaluated on the information provided in the resume, application questionnaire, and other assessment criteria identified in the "How You Will Be Evaluated" section above. Best-qualified applicants will be referred to the selecting official. After making a tentative job offer, a suitability and/or security background investigation will be conducted. A final job offer is typically made within 40 days after the deadline for applications. Applicants should monitor their status for positions with the Bureau of Reclamation by regularly checking their public status notifications in the USAJOBS profile. Fair and transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. Criminal history inquiries Equal Employment Opportunity (EEO) Policy Financial suitability New employee probationary period Privacy Act Reasonable accommodation policy Selective Service Signature and false statements Social security number request Required Documents Help Please submit the supporting documents outlined below for your claimed eligibility status for the position and grade to which you are applying. Failure to submit required documents will result in non-consideration due to an incomplete application package. RESUME: You must submit a resume that reflects how skills and experiences through job duties meet the qualifications and requirements listed in the announcement to be considered. Each job experience must include start and end dates of employment (month and year), work schedule (full-time or part-time), and hours worked per week. Resumes must not exceed two single-sided pages and resumes longer than two pages will not be accepted. The minimum font size is 10-point for all body text. Headers may be slightly larger but must remain legible. All resumes must maintain a minimum 0.5-inch margins on all sides to ensure readability and prevent excessive content compression. Supplemental pages or attachments disguised as resume extensions are prohibited and will not be reviewed to determine your eligibility/qualifications.For more information, click here. PERFORMANCE APPRAISAL: Please submit 1) a copy of your most recent performance appraisal/evaluation, and 2) a list of any awards (e.g. quality step increase, etc.) you received in the last 5 years. Any performance appraisal/evaluation and award documents you submit will be sent to the hiring manager. The hiring manager will review these documents and give it due weight consideration during the overall selection process. If you do not have your recent performance appraisal/evaluation, please submit a statement as to why it is not available. Please indicate if any prior performance appraisals/evaluations were at an acceptable level. FEDERAL EMPLOYEES: Competitive Service current and/or former federal employees eligible for Promotion, Reassignment, Transfer, Reinstatement, etc. You must submit a copy of your non-award SF-50, Notification of Personnel Action, verifying highest rate of pay and documenting career or career-conditional status in the competitive service (Tenure 1 or 2) for which you are claiming eligibility. If you are applying for a higher grade and your SF-50 has an effective date within the past year, it may not clearly reflect you meet the one year time-in-grade (TIG) requirement so you will need to submit a SF-50 which clearly shows you meet the TIG requirement (e.g. SF-50s include Promotion, Within Grade Increase, and SF-50 with an effective date more than one year old). For more information, click here. CAREER TRANSITION PROGRAMS: Permanent Federal employees who are surplus, displaced, or involuntarily separated. You must submit a copy of your most recent performance appraisal, proof of eligibility, and most current SF-50 noting position, grade level, and duty location. To be considered under CTAP/ICTAP, you must be well-qualified (i.e., meet the minimum qualification requirements, including experience requirements) and score at least 85.0 on the assessment questionnaire as established, and be able to perform the duties of the position upon entry. For more information, click here. VETERANS: VEOA, 30% or more Disabled, or Disabled Veterans Enrolled in a VA Training Program. If you are claiming eligibility based on veterans preference entitlement, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service. If claiming disability preference, you must also submit a disability letter from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15. For more information, click here. LAND MANAGEMENT WORKFORCE FLEXIBILITY ACT: Current or former land management agency appointees. You must submit (1) a copy of your SF-50, that reflects having initially been hired under competitive examining procedures to a time limited (temporary/term) appointment; (2) a copy of SF-50(s), that reflect having served under one or more time-limited (temporary/term) appointments by a land management agency for a period totaling more than 24 months without a break in service of two or more years; and (3) a copy of your Performance Appraisal Plan and/or Supervisor Memo that reflects having performed at an acceptable level during each period of service. For more information, click here. PUBLIC LAND CORPS: Former PLC members. You must submit a copy of your signed Certificate of Non-Competitive Eligibility and clearly state in your resume time served and duties performed on an appropriate conservation project. For more information, click here. OTHER HIRING AUTHORITIES: Applicants claiming eligibility based on a Special Hiring Authority must submit applicable proof of eligibility as outlined in the following site(s): Special Hiring Authorities, Schedule A, Peace Corps & AmeriCorps, Interchange Agreement, Military Spouse. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

About the role Looking for an admin role where your organisation and communication skills make a real difference? Join our Podiatry Service as an Administration Officer and become the welcoming first point of contact for patients while supporting a team of health professionals. You'll actively manage appointments, handle enquiries, keep records accurate, and ensure systems run smoothly - all to help patients receive the best possible care experience. Be part of a supportive, patient-focused service that values teamwork, efficiency, and professionalism. Your contribution will keep the department running at its best every day, while giving you the chance to grow in a varied and rewarding role. Ready to shape the patient experience with your skills? Apply today! A workplace that invests in you A competitive salary that increases each 12 months until you reach the salary maximum. A generous annual leave entitlement, a Privilege Day and 10 Bank Holidays; your annual leave will increase after your first year and again after your third year. A flexi-time scheme where you can accrue additional time worked to take as leave. Enjoy occasional remote working opportunities, with prior agreement from your manager. Subject to meeting eligibility criteria, the IOM Public Service offers two pension arrangements: the Isle of Man Government Unified Scheme 2011 or the Isle of Man Government Defined Contribution (DC) Arrangement. Access to the Learning, Education and Development training facility, which is exclusively for Public Service employees, to keep on top of your continuous professional development. Free access to the Isle of Man Government Staff Welfare Service which offers professional counselling, emotional support and sign-posting on a wide range of issues. Ability to apply for an unpaid career break after 3 years' service. Access to the Isle of Man Public Service Cycle to Work scheme after your first year of employment. Free car parking. Working for the Isle of Man Public Service We are the largest employer on the island delivering a diverse range of services to the people of the Isle of Man. We care, nurture and value our employees' wellbeing, development and career and place great importance on rewarding the commitment by our wonderful employees. We support and promote flexible working, recognising the importance of working flexibly around your life and commitments and the benefits in improving work-life balance. We are happy to discuss flexible working arrangements where possible and if interested you should discuss this with the Recruiting Manager. The Isle of Man Public Service is committed to creating an inclusive culture that celebrates equality, diversity and inclusion. We understand how a wide range of views and experiences can benefit us as we work together for the Isle of Man. Your candidate experience is important to us. As a proud member of The Circle Back Initiative, we commit to respond to every applicant that applies for an Isle of Man Public Service role. We are committed to net zero by 2050 and as an entire nation UNESCO Biosphere Reserve, we are transforming public services for a sustainable future and your contributions will directly benefit our community, economy, and environment. Things to note A standard police check is required for this post, the cost of which will be covered by the Isle of Man Government. Please note a relocation package is not available for this role. Ready to apply? We understand that you might have some questions about the role and the Recruiting Manager is on hand to support you. You can contact them at *******************. To get the best out of your application, read our article on the important essentials you need to know before applying. Applications will be accepted up to midnight of the closing date specified. If you have difficulties applying online please contact us on 01624 685000 or by email at ******************.

About the Role We're seeking an exceptional Payroll and Equity Specialist to join our Opendoor Payroll and Equity team to meet and exceed the needs of our employees as our business rapidly grows in existing markets and scales to new markets. What You Will Do Ensure accurate and timely processing of payroll. Perform payroll review functions as needed. Audit, research and resolve payroll discrepancies. Process hourly and salary US payroll, and salary Canadian payroll on a semi-monthly payroll cycle. Perform audits of employee records to ensure tax compliance and ensure new employees are set up correctly. Review and resolve payroll tax compliance notices. Research payroll tax requirements as the Company expands to new states. Set up withholding and SUI accounts with the appropriate agencies as needed. Audit and balance quarter end and year end wages and W2 box configuration to ensure accuracy before finalizing W2 filing. Collaborate with other team members and other departments to identify and drive process improvements. Including testing of system enhancements. Ensure compliance with federal, state, and local payroll, wage and hour laws and best practices. Maintain the integrity, confidentiality, and accuracy of Payroll/HR files, records, and documentation. Provide excellent customer service to our employees and answer payroll and equity related questions timely. Maintain participant information in the E*Trade system Run weekly and ad hoc reports for participants and other stakeholders upon request Assist with trade clearance, 10b5-1 plan reviews, and participant messages during open trading windows Manage day-to-day equity workflows between E*TRADE and payroll, including vestings, daily option exercises, and ESPP purchases; reconcile discrepancies Review new awards and maintain appropriate documentation for each grant Perform other payroll and stock related duties and projects as needed Ensure timely and accurate documentation of payroll and month end processing to remain in compliance with our SOX procedures and controls. What You Need Minimum 5 years of combined payroll and equity experience. Excellent verbal and written communication skills. Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent organizational skills and attention to detail. Proficient Microsoft Office, Gmail, G (Google) Suite (sheets, forms and docs) Ability to meet deadlines in a fast paced environment Open to change and willing to learn new skills Ability to multi-task and work in multiple systems Nice to have: Experience with the E*Trade Stock Admin platform Ability to process basic payroll and equity related journal entries Compensation Our compensation reflects the cost of labor across several geographic markets, and we pay differently based on those defined markets. Base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The pay range for this position in Phoenix, Arizona is $75,000.00 - $94,000.00 annually. Pay within this range varies by work location and may also depend on your qualifications, job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process. We also offer a comprehensive package of benefits including paid time off, 12 paid holidays per year, medical/dental/vision insurance, basic life insurance, and 401(k) to eligible employees. #LI-LS #LI-Onsite At Opendoor our mission is to tilt the world in favor of homeowners and those who aim to become one. Homeownership matters. It's how people build wealth, stability, and community. It's how families put down roots, how neighborhoods strengthen, how the future gets built. We're building the modern system of homeownership giving people the freedom to buy and sell on their own terms. We've built an end-to-end online experience that has already helped thousands of people and we're just getting started.

REVISED REOPEN Job Type: Classified Salary Grade: 6 Pay Range Hiring Range: $21.12 - $24.81 Per Hour Pay Range: $21.12 - $28.50 Per Hour Range Explanation: * Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. * Pay Range is the entire compensation range for the position. Pima County's Clerk of the Board is currently seeking an Administrative Specialist I. This position provides administrative support in the preparation and maintenance of agendas, meeting minutes and official meetings, records of all actions, and proceedings of the Board of Supervisors. Provides complex professional administrative support to a department or specialized program and is distinguished from Administrative Assistant III by performing more complex work with a greater degree of autonomy and, depending upon area of assignment, exercising supervision of staff. This is also distinguished from Administrative Specialist II, which performs professional-level administrative services requiring the application of theoretical knowledge and expertise to specialized areas of assignment. Essential Functions: As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department's need and will be communicated to the applicant or incumbent by the supervisor. * Coordinates unit activity with other departmental sections/divisions and other County departments or outside agencies directly or through assigned staff, and acts as an internal departmental coordinator for support activities such as personnel, purchasing, payroll, or program specific functions; * Responds to public and staff inquiries and provides information or resolves problems which require explanation or application of departmental or program rules and policies, or refers questions to appropriate staff; * Represents unit/department on various committees and working groups and may be granted authority to commit unit/department support to issues; * Coordinates, schedules and organizes unit, program, or departmental calendars and meetings; * Leads and participates in the preparation and processing of accounting documentation such as requisitions, purchase orders, claims and fund transfers; * Creates, maintains, and/or directs the maintenance of specialized databases including inputting and retrieving data and producing complex computer-based reports; * Coordinates and monitors standard departmental Intergovernmental Agreements (IGA), contracts, and other obligatory agreements with affected agencies, contractors and service providers; * Researches, compiles and performs initial analysis of information, and prepares routine, recurring and special reports, correspondence, memoranda, personnel forms, operations manuals and other documents for supervisory review and approval; * Compiles and summarizes statistical and operational data, and prepares periodic and special reports; * Compiles information utilized in unit budget preparation, monitors miscellaneous expenditures, and reports to supervisor on program budget activities; * Conducts and documents confidential or sensitive inquiries for management and maintains appropriate security and confidentiality of information encountered or created; * Establishes and maintains specialized reference files and reference materials. Minimum Qualifications: Associate's degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment. (Relevant experience and/or education from an accredited college or university may be substituted.) OR: One year with Pima County as an Administrative Assistant III or closely-related professional administrative classification. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.): * Experience with/knowledge of agenda preparation and/or minute transcription. * Experience in office administration. * Experience with/knowledge of Microsoft Office Suite (Word, Excel, and Outlook). * Experience with/knowledge of Adobe Professional. Selection Procedure: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. Supplemental Information: Licenses and Certificates: Some positions may require certification as a Notary Public by the State of Arizona at the time of appointment or prior to completion of initial/promotional probation. Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to maintain the required licensure shall be grounds for termination. Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems. Physical/Sensory Requirements: Physical and sensory abilities will be determined by position. Working Conditions: Working conditions will be determined by the position. EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

The Administrative Support Specialist ensures our Flagstaff facility runs like a well-oiled machine. You'll manage front-desk operations, serve as the first point of contact for employees and external partners, and coordinate administrative workflows. You'll also partner closely with our Cookeville headquarters to process HR paperwork, route accounting documents, and liaise with IT for system setups and troubleshooting. Your work will be pivotal in maintaining compliance, accurate record-keeping, and timely communication across both sites. Responsibilities: * Manage inbound calls, route inquiries, and maintain a professional front-desk presence * Greet visitors, coordinate meeting room logistics, and handle mail sorting/distribution * Prepare, review, and file shipping documents, including bills of lading, packing lists, and export forms * Enter shipping data into ERP system and track logistics metrics for weekly reports * Maintain office supply inventory, negotiate with vendors, and submit purchase requisitions * Assist in onboarding: collect new-hire paperwork, set up benefits enrollment, and schedule orientation sessions * Route invoices, expense reports, and purchase orders to Cookeville accounting; follow up on approvals and discrepancies * Coordinate with IT for hardware provisions, software installations, user account setups, and front-line troubleshooting * Implement and maintain standard operating procedures for administrative tasks * Plan and execute on-site events, training sessions, and safety meetings, liaising with HR and facilities teams Skills & Qualifications: Required * High school diploma or equivalent * 2+ years of administrative or office coordination experience, preferably in manufacturing, logistics, or distribution * Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning ERP systems * Excellent organizational skills, attention to detail, and ability to prioritize competing tasks * Strong written and verbal communication skills, with a customer-focused mindset * Proven ability to work independently and as part of a cross-functional team Preferred * Associate's degree in Business Administration, Office Management, or related field * Experience with shipping software (e.g., UPS WorldShip, FedEx Ship Manager) * Familiarity with HRIS and basic accounting processes * Exposure to lean manufacturing or Six Sigma methodologies * Basic understanding of IT hardware/software lifecycles and ticketing systems Working Environment & Schedule * Fully onsite Schedule TBD * Fast-paced manufacturing floor atmosphere; occasional heavy lifting (up to 25 lbs) when handling office supplies or shipping materials Benefits: As a direct hire, we offer a competitive salary and a comprehensive benefits package including, but not limited to: * Health, Vision and Dental Insurance * Health Savings and Flexible Spending Accounts * 401k with Company match * Company Paid Life Insurance * Short-Term and Long-Term Disability * Paid Holidays * Paid Time Off * Tuition Reimbursement * Wellness Programs & Health Premium Discounts

Arrowhead Credit Union is growing - we are excited about our expansion to Scottsdale, Arizona! Are you seeking a promising career in a growing organization? Check out this position. Are you warm, caring, friendly, and passionate about providing excellent service? Are you excited about giving back to your community? We want to speak with you - we are looking for Service Superstars to join our Team! The Account Administration Specialist performs various complex tasks related to member accounts, including assisting the branches and internal departments with clerical and administrative support. Essential Functions and Responsibilities Service * Excellent communication skills, patience, and ability to clearly explain account maintenance concepts to members and team members. * Ability to meet and promote team goals; exemplifies innovative problem solving, and maintains a positive working environment with all Arrowhead Credit Union (ACU) team members. * Embraces new ideas, systems, and processes with a positive mindset. * Assists with the resolution of credit union product and account maintenance inquires or requests. * Serves as a department representative, answering incoming internal and external phone calls. Account Maintenance * Accurately opens new membership or fiduciary accounts. * Process new account openings, closures, and updates to existing accounts. * Ensure proper documentation for account changes including ownership, beneficiaries, and account types. * Maintain accurate and up-to-date member records in the core system. * Ensure fiduciary account processing and maintenance meets Stare and Federal regulatory and compliance standards. * Reviews and processes all incoming and outgoing Individual Retirement Account (IRA) requests. * Performs IRA file maintenance. * Validates and corrects Internal Revenue Service (IRS) tax forms 1099-INT, 1099-R, 5498, and other tax forms. * Reviews and processes W-9, W-8 forms received from the members or other departments. * Reviews and processes subpoenas, summons, search warrants, and levies within given authority. * Communicates with legal or compliance agencies as required to fulfill requests. * Accurately performs Medallion Signature Guarantees. * Assists department management in reviewing and updating Arrowhead Credit Union as appropriate for accurate account maintenance and establishment. * Provides feedback on department policies and processes to improve efficiency and service outcomes. * Identify and escalate discrepancies or issues to the Account Administration department leadership. Benefits Include: (not a complete list) Wellbeing * Weekly pay * 401K Retirement Savings Plan with company match * Paid time off accrual begins upon hire, 15 paid vacation days, 11 paid holidays * Paid sick leave * Company-provided life insurance at twice your annual salary * Financial Education Programs * DoorDash DashPass Health * Medical, Dental, and Vision Insurance for part-time and full-time employees * Modern Health * Care.com subscription * Teladoc Career Development * Career development opportunities * Team members are eligible to apply for assistance with educational expenses through ArrowHeart's scholarship program To learn more about Arrowhead Credit Union and our service culture, visit our Career page, and our ArrowHeart Foundation. The pay range for this position is listed below. Starting pay for successful applicants is generally within the minimum to midpoint of the pay range. Our consideration for pay is designed to support career growth and development over time. Offers extended depend on a variety of job-related factors, including but not limited to individual experience, knowledge, training, education, geographic location, market demands, and internal equity. Starting Pay: $25.97

We're looking for driven and detail-oriented Administrative Assistant Interns to join our sales Business Support team within Mortgage Banking. In this role, you'll be a key partner in the mortgage process, providing critical support to sales leadership and ensuring smooth day-to-day operations. This internship offers hands-on experience in a fast-paced, client-focused environment where you'll strengthen your organizational and communication skills, collaborate with passionate professionals, and share ideas that help us innovate and elevate the client experience. About the Role Assist sales leadership in mortgage banking with a variety of administrative tasks that keep daily operations running smoothly. Handle essential duties such as taking notes, managing projects, and scheduling meetings to support team efficiency. Create presentation materials that reflect and amplify Rocket's culture and values. Gather and analyze performance metrics and reporting to help mortgage banking teams make informed decisions. Build and strengthen interpersonal sales skills through direct collaboration with team members and leadership. Contribute fresh ideas to improve processes and enhance overall business efficiency. About You Proficient in Microsoft Office Suite (especially Excel and PowerPoint). Excellent verbal and written communication skills Strong organizational and time management abilities. Ability to thrive in a fast-paced environment. Self-motivated with a competitive spirit and a passion for learning. What you'll get Our team members fuel our strategy, innovation and growth, so we ensure the health and well-being of not just you, but your family, too! We go above and beyond to give you the support you need on an individual level and offer all sorts of ways to help you live your best life. We are proud to offer eligible team members perks and health benefits that will help you have peace of mind. Simply put: We've got your back. Check out our full list of Benefits and Perks. About us Rocket Mortgage was founded in 1985. Today, we're a Detroit-based, publicly traded company with a mission to Help Everyone Home. At Rocket Mortgage, we believe that home is more than the house you live in. Our wide variety of home loan options, tools and resources empower our clients to achieve their homeownership dreams. We're known as experts in the mortgage industry, but we're also innovators - we strive to create the best experiences for our clients from beginning to end. And we're not your typical employer. We're insistently different in how we look at the world and are committed to an inclusive workplace where every voice is heard. Apply today to join a team that offers career growth, amazing benefits and the chance to work with leading industry professionals. This job description is an outline of the primary responsibilities of this position and may be modified at the discretion of the company at any time. Decisions related to employment are not based on race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity or expression, age, military or veteran status or any other characteristic protected by state or federal law. The company provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable state and federal laws. Applicants requiring reasonable accommodations in completing the application and/or participating in the application process should contact a member of the Human Resources team, at ************************** .

Collabera is ranked amongst the top 10 Information Technology (IT) staffing firms in the U.S., with more than $550 million in sales revenue and a global presence that represents approximately 12,000+ professionals across North America (U.S., Canada), Asia Pacific (India, Philippines, Singapore, Malaysia) and the United Kingdom. We support our clients with a strong recruitment model and a sincere commitment to their success, which is why more than 75% of our clients rank us amongst their top three staffing suppliers. Not only are we committed to meeting and exceeding our customer's needs, but also are committed to our employees' satisfaction as well. We believe our employees are the cornerstone of our success and we make every effort to ensure their satisfaction throughout their tenure with Collabera. As a result of these efforts, we have been recognized by Staffing Industry Analysts (SIA) as the “Best Staffing Firm to Work For” for five consecutive years since 2012. Collabera has over 40 offices across the globe with a presence in seven countries and provides staff augmentation, managed services and direct placement services to global 2000 corporations. For consultants and employees, Collabera offers an enriching experience that promotes career growth and lifelong learning. Visit ***************** to learn more about our latest job openings. Awards and Recognitions --Staffing Industry Analysts: Best Staffing Firm to Work For (2016, 2015, 2014, 2013, 2012) --Staffing Industry Analysts: Largest U.S. Staffing Firms (2016, 2015, 2014, 2013) --Staffing Industry Analysts: Largest Minority Owned IT Staffing Firm in the US. Qualifications TITLE: CW Admin Clerk START: ASAP END DATE: 6 months + Pay Range: M=$15.00 Location: Chandler, AZ Position Summary: The primary responsibility of this role is to be responsible for the processing of various administrative activities generated via: account work queues, databases/reports and incoming correspondences (i.e., remittances, invoices, titles, customer/dealer/vendor generated correspondences, etc.). • Documenting activities on customer accounts such as: title release, title follow-up, account maintenance, bankruptcy status, total loss, transfer of equity and lease, etc. • Contacting appropriate agencies/vendors to secure information needed to complete title processing. • Contacting dealer personnel directly as needed to fulfill requests or tasks. • Complying with all internal and regulatory guidelines regarding title processes • Ensure compliance to TFS Policy and related standard operation procedures (SOPs). • Meet workgroup established expectations for production and quality. • Ability to utilize a variety of computer based systems simultaneously to complete tasks (multitasking). Additional Information REQUIREMENTS: •Must be able to work 8am-5pm, but be flexible to do 7-4 or 7:30-4:30, etc. •Professional demeanor - will be working and interacting with up to 125 other associates and managers within the department. •Strong attention to detail and organizational skills are required. •Ability to work independently •Ability to thrive in a compliance-based environment •Ability to multitask and be flexible with a high volume of workloads •Vehicle Titles experience is preferred •Proficiency with keyboard, Microsoft Office applications (Word, Excel, etc.) and Outlook •Ability to maintain regular and predictable attendance to support team and business objectives.

The Administrative Secretary position provides administrative support for a U.S Department of Labor Job Corps contractor. The Job Corps program is a federally-funded residential training program. The mission of Job Corps is to provide career-ready technical and academic training and job placement assistance to program eligible youth ages 16-24. Summary of Duties: Provides administrative support to the assigned department. Performs a variety of clerical and administrative duties, managing a large volume of tasks while projecting a professional image that inspires confidence and trust in compliance with Department of Labor (DOL) and HLS directives. Key Areas of Responsibilities: Follows all guidelines, policies, and procedures set forth by the Department of Labor/Job Corps and HLS Coordinates manager's schedule and appointments, handles logistics for large meetings and for travel Responsible for the students' training schedule: Ensures that each trainee has an accurate schedule that meets the DOL, Corporate and Center requirements. Ensures that schedules are completed, posted, and distributed the by noon on the day before the new schedule begins. Responsible for the students' daily accountability: Ensures that the daily accountability system is administered by DOL, Corporate and Center policy. Ensures that information is completed, posted, and reconciled as appropriate. Receive telephone calls and visitors; handle routine matters personally and route non-routine business to proper staff. Maintain calendar and schedule appointments. Act as liaison between designated administrator/manager and other center staff. Maintain correspondence control log, receive incoming and outgoing mail and follow up on dates for action items. Maintain and update automated student records system. Provide form control functions, including form revision and development; monitor supplies and reorder as needed. Perform a variety of clerical and administrative duties; prepare special reports, maintain files and records, statistical data, make travel arrangements as required. Types correspondence, reports, and memos; creates and maintains databases and spread-sheet files; opens and routes incoming mail, prepares outgoing mail. Perform secretarial duties including typing of correspondence and other materials. Maintain a safe and clean work area that models high standards for a work environment. Provide positive, quality customer service to students, staff and other center customers. Support and promote center zero tolerance policies. Maintain accountability of staff, student and property; adhere to safety practices; attend all required trainings. Manage time effectively by using work plans to prioritize competing and interdependent tasks Represents supervisor in key meetings, including taking of minutes and providing de- briefs when appropriate Provides oversight support in the management of ongoing projects Maintains filing system and keeps files up to date Posts information to confidential records Answers questions concerning the organization or department, or refers person to other source of information Monitors Student's Behavior: Ensures proper conduct of students in all areas. Assists staff with behavior problems coordinating referrals to PBSO as required. Creates methods and programs to motivate constructive student behavior. Maintains awareness of the individual needs of various minority and cultural groups. Monitors accountability process. Develops Students: Establishes high level of mutual trust and support with others. Expresses positive expectations of others, even in difficult situations. Creates a learning atmosphere. Reassures and encourages performance improvement. Provides timely coaching. Identifies successes and areas of improvement. Participates on a center committee. Teamwork: Builds pride and commitment though effective teamwork and collaboration. Adheres to established company policies and procedures, and supports all programs. Makes effective use of time, materials and resources by planning, scheduling and organizing work. Communicates in an open and honest manner. Demonstrates excellent decision-making and problem-solving skills: Anticipates and resolves problems, demonstrating good judgment. Modeling, Mentoring and Monitoring: Demonstrates on-going commitment to preparing young people for the workforce by modeling, mentoring and monitoring excellence in the eight Career Success Standards of: workplace relationships and ethics; information management; communications; multicultural awareness; personal growth and development; career and personal planning, and; interpersonal skills; independent living. Career Management Team (CMT) : Contributes to the success of students by participating in the CMT process. The CMT is responsible for students' successful matriculation through the Job Corps program from CDP (Career Development Phase) through Career which includes receipt of the academic, CTT, employability, Career Success Standards, and social skills necessary to attain and maintain a viable post-Center placement. Teams are required to ensure that each graduate receives a placement within 9 months of separating from the program as well as complete a successful 6 and 12 month survey. CMT will responsible to ensure that the following areas are functioning within each CMT: CTTRC, Projected Separations, High School Equivalency, CTT and CTT Credential, Literacy and Numeracy TABE, Evaluation of Student Progress, WBL, Career Transitions Readiness, CSS, Employability Skills, Contextual Learning, Career Transitions/Career. Workplace Standards: Maintains required certifications and/or licenses including a valid driver's license and insurance when required by position. Does not engage in activities other than official business during working hours. Reports significant/major incidents or accidents. Cooperates in external/internal investigations as requested. Completes PRH, Corporate and Center training as required and demonstrates competencies accordingly. Complies with DOL, Corporate and Center guidelines. Credentials: Education and Experience BA/BS preferred, but some college acceptable. A basic understanding of business operations is essential, with a minimum of 5 years proven administrative support background and a minimum of 2 years spent supporting at the Executive Level. Must possess excellent organizational and project management skills and must be proficient with MS Office including Word, Excel, PowerPoint and Outlook. Should be familiar with Internet Certifications, Licenses, Registration Valid state driver's license; Physical Demand The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and listen, sit, stand, and walk; to reach with hands, arms, as well as use hands to finger, handle or feel, to taste and smell. The employee must be able to occasionally lift and/or move up to 50 pounds. Specific vision capabilities required by this job include; close, distance and peripheral vision. Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and government regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public. Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Work Environment The work environment characteristics described here are representative of what employee encounters while performing the essential functions of this job. Must maintain a safe and healthy workplace. Make daily safety inspections as needed, follow the safe work practices. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level can vary from moderate to loud.

We are seeking a reliable and detail-oriented Virtual Administrative Assistant to support daily office operations. The ideal candidate will be highly organized, efficient, and proficient in Microsoft Office applications, while providing excellent administrative and clerical support in a remote work environment. Key Responsibilities Provide general administrative and clerical support Answer and manage phone calls, emails, and other correspondence Schedule appointments, meetings, and maintain calendars using Microsoft Outlook Prepare, edit, and format documents, reports, and presentations using Microsoft Word, Excel, and PowerPoint Maintain accurate electronic and paper filing systems Perform data entry and basic administrative reporting using Microsoft Excel Order and manage office supplies Support staff and management with daily administrative tasks Coordinate meetings, take minutes, and track action items Handle confidential information with professionalism and discretion Qualifications and Skills Proven experience as an Administrative Assistant or in a similar role Strong organizational and multitasking abilities Excellent written and verbal communication skills Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) High attention to detail and accuracy Ability to work independently and collaboratively within a team Preferred Qualifications Experience working in a fast-paced office environment Familiarity with Microsoft Teams and SharePoint Basic bookkeeping or HR support experience Required qualifications: Legally authorized to work in the United States Preferred qualifications: 14 years or older

Base Compensation: Starts: $17.00 Respond to Vendor Calls, fill in as back-up, greet and assist guests Answer phones, return voice mail messages and direct calls Respond to emails, schedule, and prepare office meetings, and assist with training. Clerical work (copy, scan, file, etc.), conduct INTAKE Interview with potential clients Follow up on client calls Back-up as needed for DSP Other projects as assigned by the manager

Job DescriptionBenefits: 401(k) Competitive salary Free food & snacks Paid time off Tuition assistance Mission Statement for Rainbow Acres Rainbow Acres, a Christian Community with heart, empowers persons with developmental disabilities to live to their fullest potential with dignity and purpose. Maintenance Administrative Assistant at Rainbow Acres The Maintenance Administrative Assistant supports the maintenance department by handling administrative tasks that keep operations organized and efficient. This is a safety sensitive position. Key Responsibilities Organize property keys, maintain filing systems, and ensure accurate documentation for inspections, compliance, and safety notices. Maintain and update databases for equipment, vendors, maintenance history, and volunteer activities; keep certifications and training records current. Generate maintenance and cost reports, update vehicle reports for ADOT, and ensure regulatory compliance through proper documentation. Maintain Material Safety Data Sheets (MSDS), safety notices, and compliance-related certifications. Perform general office tasks, prepare correspondence and memos, and support operational efficiency through organized record-keeping. Additional Information: This is a safety-sensitive position, requiring a high level of responsibility and awareness. Qualifications: High school diploma or general education degree (GED) Exceptional communication (written and verbal) and interpersonal skills with the ability to work well independently. Strong working knowledge of Microsoft Office, in particular Excel, with the ability to format and print various reports and present data in a meaningful way for analysis. Ability to meet all clearance requirements, including: Level 1 Fingerprint Clearance Card Background check Pre-employment physical Drug screening Reference check Verification of absence from the Arizona Adult Protective Services Registry Possess and maintain a valid drivers license and clean driving record. Demonstrate strong ethical standards and moral character, with sensitivity to the needs of our Residents/Ranchers. Evidence of a strong Christian commitment is desirable and aligns with the values of Rainbow Acres. Join Our Team and Make a Difference Along with competitive wages, we offer the opportunity to make a meaningful impact in the lives of our Residents/Ranchers. By joining our team, you'll be part of a supportive and purpose-driven environment where your work truly matters. Working on our ranch is more than just a job it's one of the most fulfilling and rewarding careers you can pursue.