Administrative associate jobs in Fort Collins, CO - 176 jobs

EPS Group is hiring! Join our Fort Collins team as a Part-Time Administrative Coordinator and play a vital role in the smooth execution of our daily operations. We are seeking a detail-oriented individual to handle a diverse range of responsibilities, including document management, ASR submission collection, and the coordination of team schedules and travel This position is designed for a professional who thrives in a collaborative engineering setting and prefers a reliable 4-hour daily work schedule. If you possess strong administrative proficiency and a commitment to organizational excellence, we look forward to reviewing your qualifications. Reports To: Senior People Operations Business Partner Status: Part-time, Non-Exempt Primary Areas of Focus Administrative Support Project Coordination Core Responsibilities Greet clients and visitors, identify the purpose of their visit, and ensure they are directed at the appropriate person or location. Perform general scanning and document‐management tasks to keep project records accurate and up to date. Provide administrative support to ensure the ASR process runs smoothly and deadlines are met. Collect ASR submissions from team members and ensure all required information is completed accurately. Follow up with associates or managers on missing, incomplete, or overdue ASRs. Answers, screens, and directs phone calls to staff; takes messages and schedules appointments. Receives mail, documents, packages, and courier deliveries and delivers or distributes items. Performs administrative and clerical support tasks. Oversee standard office equipment and supplies (such as printer, ink, toner, and paper). Orders supplies as needed. Weekly restock and maintenance of Café' supplies and cleanliness, including reordering of supplies Prepare conference rooms for meetings and organize catering, as requested. Assists with equipment in conference rooms and contacts IT as needed. Type up memos, meeting minutes, letters, reports, forms, and similar content from dictation. Maintain detailed calendars, coordinate schedules, prioritize meeting requests and logistics, and arrange all aspects of travel. Establish and maintain record-keeping system for contacts, files, and employee directory. Perform other duties as assigned. This position is non-billable. Non-billable activities include company & team meetings, professional development, community involvement, innovation time, culture & engagement activities, learning, and training. Preferred Skills & Experience High school diploma or equivalent required. 2+ years of administrative coordination experience. Excellent verbal communication skills. Excellent interpersonal and customer service skills. Basic understanding of administrative and clerical procedures and systems. Proficient with Microsoft Office Suite or related software. Valid driver's license and automobile insurance. Physical Requirements Required to stand, walk, and sit. The position may require a visit to project sites occasionally. The position requires a normal range of hearing. The employee must be able to lift 20 lbs. occasionally. Requires prolonged sitting with 15% of the time spent bending and reaching. Must have manual dexterity sufficient to operate a computer keyboard and calculator. Noise levels are consistent with a standard office environment. EPS Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We offer a competitive salary and bonus program, a wide range of benefits including 401(k) with employer match, advancement potential, and the opportunity to become an integral part of a highly respected firm.

Interstates is growing, and we're excited to welcome a motivated Office Coordinator to support our regional office team. In this role, you'll be a go-to resource-keeping daily operations running smoothly, assisting team members, and ensuring every detail is handled with intention. We're looking for a flexible, detail-driven professional who enjoys collaboration and finds fulfillment in supporting others. Key Responsibilities: * Payroll & Time Entry - Process time tracking for on-call, after-hours, and per diem. * Office & Job Site Support - Assist with scheduling, data entry, and document management using Microsoft Office and internal systems. * Organization & Attention to Detail - Keep files, schedules, and records accurate and up to date. Support leadership with meeting agendas, communication, and planning. * Customer Service & Communication - Act as a go-to resource for field employees, vendors, and leadership. Answer phones, coordinate travel, and assist with office inquiries. * General Office Duties - Process invoices, order supplies, and help coordinate office events. Required Skills: * Communication: Strong verbal and written communication skills * Organizational Abilities: Detail-oriented with the ability to prioritize tasks and manage multiple responsibilities. * Interpersonal Skills: Professional & approachable demeanor while maintaining discretion and confidentiality. * Technical Skills: Proficient in Microsoft Word, Outlook, Teams, Excel. * Self-Motivation: Ability to work independently with minimal supervision. * Teamwork: Collaborative mindset and commitment to contributing to a positive work environment. * Reliability: Dependable with strong attendance and time-management skills Physical Requirements: This position may require occasional lifting (up to 10 lbs) and involves periods of sitting, standing, walking, and using your hands. Reasonable accommodations can be made for individuals with disabilities. Education & Experience: * High school diploma or GED required * 1-2 years of related experience, vocational training, or a combination of education and experience is preferred Compensation: The pay range for this Office Coordinator position is $24-28/hr + benefits. Our salary ranges are determined by the experience and education required, and level of responsibility. The range posted for this role represents a range that Interstates, in good faith, believes it is willing to pay at the time of this posting. The pay is determined by job related skills, training, education, and experience. Location: This position is 100% in office. The hours are 7:30 am-4:00 pm. Benefits: * Health, Dental, Vision, and Life Insurance * Company-paid Short and long-term disability * Paid time off and Holidays * Matching 401k program * Pay for performance bonuses. * HSA contributions * Casual dress code * Safety focused culture * Family-focused culture * Community Giveback opportunities Interstates is an Equal Opportunity/AA Employer and provides a drug-free work environment. Apply today and be part of a dynamic, growing team where you'll be valued and supported! Application Deadline: January 31st, 2026 Applications received after this date may still be considered depending on the status of the search.

Administrative Assistant - Be the Backbone of Our Success! Are you a highly organized, efficient, and proactive administrative professional ready to make a real impact? We're a dynamic and growing team in Kersey, Colorado, seeking a skilled Administrative Assistant to provide crucial support and help us reach new heights. If you thrive in a fast -paced environment and take pride in your meticulous attention to detail, we want to hear from you! Schedule: Full -time, Monday through Friday, 8 hours per day (with potential for flexible hours based on mutual agreement). Your Key Responsibilities Will Include: Serving as the welcoming first point of contact, answering phone calls with warmth and professionalism, and providing exceptional customer service. Providing comprehensive administrative support to our office staff, ensuring seamless daily operations. Managing and maintaining accurate data, including efficient data entry and database updates. You'll play a key role in our bidding process, from preparation and distribution to leveraging GIS mapping for enhanced insights. Organizing and maintaining both physical and digital vendor and customer files with precision and ease of access. Contributing to a clean and organized workspace through light daily tidying. Supporting a range of essential administrative tasks, including preparing accurate estimates, drafting professional documents, and managing inventory. Requirements What You'll Need to Succeed: Proven experience in an administrative support role, demonstrating your ability to handle diverse responsibilities. High -level proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) - we rely on these tools daily! Impressive typing skills with a minimum of 60 words per minute and a keen eye for accuracy (at least 95%). Excellent verbal and written communication skills, coupled with a professional and courteous phone manner. The ability to excel in a fast -paced environment while maintaining exceptional attention to detail and a positive, solution -oriented attitude. A professional and polished image. You must reliably commute to our office in Kersey, Colorado, or have concrete plans to relocate prior to your start date. Benefits Why Choose Hired Gun? Competitive Pay: We value your hard work with a competitive salary. Invest in Your Future: Ongoing training to help you grow your skills and knowledge. Growth Potential: As we grow, so do the opportunities for our team members. Solid Benefits Package: Including dental insurance, health insurance, paid time off, and vision insurance. Ready to Join the Crew? If you're nodding along and thinking, "That's me!", we're eager to connect. Don't miss out - interviews are happening now!

Parking Administration Associate JOB TITLE: Parking Administration Associate CLASSIFICATION: Non-Exempt DEPARTMENT: Police Department SUPERVISOR: Parking Administration Manager SALARY: $37,219 to $44,663 Annually GENERAL JOB DESCRIPTION Conducts patrols in an effort to gain compliance with city parking regulations. Parking Administration Associates will enforce city parking regulations when necessary. This position is a limited authority uniform position. PRIMARY DUTIES AND RESPONSIBILITIES Enforce city parking regulations by patrolling city streets in a vehicle, on foot, or other approved means of transportation. Issue parking violations without preferential treatment. Collect photograph evidence of parking violations and provide testimony to their accuracy. Maintain records and secure confidential documents. Complete forms and reports as necessary Immobilize vehicles when authorized by the placement of a device. Operate an on-board license place recognition camera system; perform minor maintenance or update software. Train coworkers in area of responsibility as needed. Operate an electronic techet writing system. Operate a computer terminal, mobile data terminal, copiers, and printers. Answer telephones, respond to requests and inquiries from the public and departmental personnel in a courteous manner, and provide general information regarding department policies, procedures, and regulations. Operate a motor vehicle in various weather conditions. Communicate via police radio and mobile data terminal. Maintain assigned equipment and supplies and arrange for the repair and routine maintenance of assigned vehicles and equipment. Perform assigned duties with significant independence. Communicate with the public in a professional and courteous manner while demonstrating high professional standards as a representative of the City of Cheyenne. SECONDARY DUTIES AND RESPONSIBILITIES Attend various trainings. Parking Administration Associates are sworn in as Community Service Officers (CSO) and may assist on an as-needed basis as a CSO. Perform other duties and responsibilities as required KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of and ability to interpret and apply pertinent local laws. Knowledge of first aid principles and infectious disease exposure practices. Knowledge of interviewing and interrogation techniques. Skills to prepare clear, accurate and grammatically correct written reports. Ability to exercise sound judgement and rational thinking under stressful circumstances while choosing an appropriate and reasonable course of action. Ability to maintain a high level of confidentiality. Ability to communicate clearly and concisely, both orally and in writing. Ability to establish and maintain cooperative working relationships. Ability to interact and communicate with the public in a manner that promotes trust and legitimacy with the City of Cheyenne. QUALIFICATIONS FOR THE JOB Required: High school diploma or equivalent and three (3) years of support systems management plus two years of supervisory responsibility required. PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, and writing. The employee is also required to maintain physical condition necessary for operating assigned equipment, walking, standing, kneeling, repeated bending or sitting for prolonged periods of time and lifting to 30 pounds. Maintain mental capacity which allows the capability of making sound decisions demonstrating intellectual capabilities. This is safety sensitive position and is subject to random drug and alcohol testing. Working Environment : Work closely with others in an office utilizing a computer and other various office equipment. Must be willing to submit to a background investigation, a polygraph and have no prior felony convictions.

Job DescriptionAutomotive Warranty Administrator Chrysler Dodge Jeep Ram Experience Preferred We are seeking an experienced Automotive Warranty Administrator to join our growing Chrysler Dodge Jeep Ram dealership. The ideal candidate is detail-oriented, organized, and knowledgeable in CDJR warranty policies and procedures, with a proven ability to process claims accurately and efficiently. This role is critical to ensuring timely reimbursement, compliance with manufacturer requirements, and smooth coordination between the service department and manufacturers. Key Responsibilities Process and submit warranty and extended service contract claims in a timely and accurate manner Ensure all warranty claims comply with Chrysler Dodge Jeep Ram (Stellantis) policies and procedures Review repair orders for completeness, accuracy, and proper documentation prior to submission Track claim status, reconcile payments, and follow up on rejected or pending claims Communicate with service advisors, technicians, and management to resolve claim discrepancies Maintain up-to-date knowledge of warranty bulletins, policy changes, and factory programs Prepare and manage warranty schedules, reports, and audits Assist with manufacturer warranty audits and respond to audit findings as needed Maintain organized and accurate warranty records in accordance with manufacturer and dealership standards Qualifications & Experience Previous automotive warranty administration experience required Chrysler Dodge Jeep Ram (CDJR/Stellantis) dealership experience strongly preferred Strong understanding of manufacturer warranty policies and claim submission processes Proficiency with dealership management systems (CDK, Reynolds & Reynolds, Dealertrack or similar) Excellent attention to detail and organizational skills Ability to work independently and manage multiple deadlines Strong communication skills and a team-oriented mindset What We Offer Competitive compensation based on experience Medical, dental, and vision insurance Paid time off and paid holidays Stable, supportive work environment with growth opportunities Work Environment Fast-paced dealership service department Full-time, on-site position Monday-Friday schedule (hours may vary based on business needs) Our Goal at Weibel Dealerships is to create an exceptional environment for our customers and employees for the continual well-being and growth of everyone involved. We are all working together to build a stronger and better dealership and community in which to work and live. By working together in a spirit of cooperation and teamwork, our dealership will be unsurpassed for its quality, integrity, and service. Greeley Nissan Volkswagen and Greeley Chrysler Dodge Jeep Ram is an equal opportunity employer and values diversity. All employment is decided on the basis of qualifications, work experience and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

**Requisition Number:** 69390 **Employment Type:** University Staff **Schedule:** Full Time The CU Book Store in Boulder invites applications for an Administrative Assistant III! This position provides administrative support for the Leadership Team. Key responsibilities include calendar management, scheduling, event planning, communications, procurement, record keeping, and serving as the department liaison. The role requires initiative and sound judgment, with an emphasis on prioritizing workloads to support the success of the unit while ensuring compliance with state and university policies and procedures. The position acts as a professional and knowledgeable representative of the CU Book Store to university stakeholders and community partners. This position reports directly to the Director of the CU Book Store. Acting on behalf of the director as delegated, this position represents the director's priorities and the department's mission and vision in various interdepartmental and cross-campus settings. Additional responsibilities include providing executive scheduling, logistics, and support for the Director and departmental meetings. It organizes and coordinates executive outreach and external relations efforts, oversees special projects, departmental committees, staff trainings, and department events. CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities. **Who We Are** The CU Book Store offers a convenient place for students to prepare for their academic endeavors. The store offers academic course materials, and school supplies for all students, faculty and staff. We also provide logoed gear for all patrons and visitors of the university. By offering innovative services and customer centric culture, the Store strives to provide a welcoming environment for all members of the campus community, and the Boulder Community at large. **What Your Key Responsibilities Will Be** _Calendar Management_ + Manages calendar for Director, and for the leadership team when needed. Duties include responding to scheduling inquiries; accepting, declining, and sending appointments on behalf of the Director; maintaining organization of calendar, ensuring time for desk work, lunch, travel; rescheduling conflicts based on priorities. _Scheduling_ + Schedules meetings and manages the calendar for the Director. Duties include notifying attendees and collecting and dispensing meeting materials; arranging meeting modality, space, and equipment as appropriate; assisting in the organization of workshops, training, special events, and the production of presentations. _General Administrative Support_ + The position provides comprehensive administrative support to the CU Book Store, encompassing a range of duties to facilitate smooth operations. Responsibilities include drafting, formatting, editing, finalizing, and distributing original correspondence and documentation. The role involves creating surveys, compiling responses, reporting data, performing research, and analyzing findings to support decision-making. Additional tasks include filing, managing, and retrieving documentation according to established procedures, distributing documents for signature, and maintaining equipment to ensure it remains in proper working condition, coordinating with suppliers for servicing as needed. The position also initiates, tracks, and completes purchases, ensuring requisitions and expense reports are processed promptly, properly authorized, and accurately recorded. Support for personnel actions such as recruitment, onboarding, offboarding, and performance management is provided, along with assistance on miscellaneous projects that contribute to the ongoing work of the unit. Attending university and external training is encouraged as appropriate. The role includes creating and sending out a bimonthly newsletter for staff and scheduling bimonthly All-Staff meetings, and planning, scheduling, and executing events for both staff and students. Purchasing supplies for staff and the administration office, as well as processing mail and maintaining mail procedures, are also integral parts of the job. _Campus and Departmental Meetings_ + Serving as a liaison with campus and university departments, this role involves attending liaison meetings and participating in relevant training sessions when appropriate. Weekly attendance at Leadership Team meetings and participation in strategic planning sessions and leadership events are expected. The position also includes involvement in all-staff meetings and student activities whenever available. _Organization Support_ + Participates in regular Business, Finance and Infrastructure (BFI) support team meetings. Provides support for BFI projects and events, as requested. _Other Duties, as assigned_ + During peak periods and as business needs dictate, responsibilities extend to assisting on the sales floor when needed. Attending other events and activities as assigned. **What You Should Know** + Monday-Friday from 8a-5p, some weekends and evenings may be required. + This position will be primarily on-site at the CU Book Store main location in Boulder, CO, however some hybrid work (1-2 days per week) may be available. **What We Can Offer** + The salary range for this position is $50,845 - $55,000 per year. **Benefits** At the University of Colorado Boulder (************************** , we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package (*************************************** includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage (******************************************* program. **Be Statements** Be brilliant. Be strategic. Be Boulder. **What We Require** + Three years of experience in an occupational field related to the work assigned to the position. Appropriate education will substitute for the required experience on a year-for-year basis. **What You Will Need** + Attention to detail, organization skills. + Computer, typing, and database skills. + Intermediate proficiency in Microsoft Office Suite with a particular strength in Excel. + Excellent interpersonal and customer service skills. **Special Instructions** To apply, please submit the following materials: 1. A current resume. 2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position. We may request references at a later time. Please apply by January 19, 2026, for consideration. Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs. (************************** In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. **To apply, visit *************************************************************************** (****************************** Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency (***************************** jeid-584f6f2da2b1e742890adad72222fd82 The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.

Parking Administration Associate JOB TITLE: Parking Administration Associate CLASSIFICATION: Non-Exempt DEPARTMENT: Police Department SUPERVISOR: Parking Administration Manager SALARY: $37,219 to $44,663 Annually GENERAL JOB DESCRIPTION Conducts patrols in an effort to gain compliance with city parking regulations. Parking Administration Associates will enforce city parking regulations when necessary. This position is a limited authority uniform position. PRIMARY DUTIES AND RESPONSIBILITIES * Enforce city parking regulations by patrolling city streets in a vehicle, on foot, or other approved means of transportation. * Issue parking violations without preferential treatment. * Collect photograph evidence of parking violations and provide testimony to their accuracy. * Maintain records and secure confidential documents. * Complete forms and reports as necessary * Immobilize vehicles when authorized by the placement of a device. * Operate an on-board license place recognition camera system; perform minor maintenance or update software. * Train coworkers in area of responsibility as needed. * Operate an electronic techet writing system. * Operate a computer terminal, mobile data terminal, copiers, and printers. * Answer telephones, respond to requests and inquiries from the public and departmental personnel in a courteous manner, and provide general information regarding department policies, procedures, and regulations. * Operate a motor vehicle in various weather conditions. * Communicate via police radio and mobile data terminal. * Maintain assigned equipment and supplies and arrange for the repair and routine maintenance of assigned vehicles and equipment. * Perform assigned duties with significant independence. * Communicate with the public in a professional and courteous manner while demonstrating high professional standards as a representative of the City of Cheyenne. SECONDARY DUTIES AND RESPONSIBILITIES * Attend various trainings. * Parking Administration Associates are sworn in as Community Service Officers (CSO) and may assist on an as-needed basis as a CSO. * Perform other duties and responsibilities as required KNOWLEDGE, SKILLS, AND ABILITIES * Knowledge of and ability to interpret and apply pertinent local laws. * Knowledge of first aid principles and infectious disease exposure practices. * Knowledge of interviewing and interrogation techniques. * Skills to prepare clear, accurate and grammatically correct written reports. * Ability to exercise sound judgement and rational thinking under stressful circumstances while choosing an appropriate and reasonable course of action. * Ability to maintain a high level of confidentiality. * Ability to communicate clearly and concisely, both orally and in writing. * Ability to establish and maintain cooperative working relationships. * Ability to interact and communicate with the public in a manner that promotes trust and legitimacy with the City of Cheyenne. QUALIFICATIONS FOR THE JOB Required: High school diploma or equivalent and three (3) years of support systems management plus two years of supervisory responsibility required. PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, and writing. The employee is also required to maintain physical condition necessary for operating assigned equipment, walking, standing, kneeling, repeated bending or sitting for prolonged periods of time and lifting to 30 pounds. Maintain mental capacity which allows the capability of making sound decisions demonstrating intellectual capabilities. This is safety sensitive position and is subject to random drug and alcohol testing. Working Environment: Work closely with others in an office utilizing a computer and other various office equipment. Must be willing to submit to a background investigation, a polygraph and have no prior felony convictions.

Job Description This permanent, full-time, position will be responsible for all office and bookkeeping functions at a small, rapidly growing company. In this role, you will work both independently and with the management team to ensure smooth operation of the office and all bookkeeping activities. Responsibilities: · Ensure peak operations for the organization and implement preventive measures for potential issues · Implement policies and procedures, measure outcomes against standards, and improve operational flow · Coordinate internal and external resources, and cultivate relationships with vendors · Respond to requests and questions about office operations · Responsible for all aspects of data entry and maintenance of the QuickBooks accounting software system · Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists · Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested · Requirements: · 5+ years' experience as an Office Manager, Executive Assistant or Administrative Assistant · Strong Microsoft Skills: Word, Adobe, Excel · QuickBooks experience preferred · Ability to maintain confidentiality of company information

Join Our Campus Community! Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! Why Choose Us? At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include: Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan. Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs. Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure. Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth. Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources. At the University of Wyoming, we're committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW's Benefits Summary. JOB TITLE: Office Assistant, Senior JOB PURPOSE: Perform general office support tasks including basic data entry, scheduling and/or reception duties at front desk of medical clinic at UW Family Medicine in Cheyenne, Wyoming. ESSENTIAL DUTIES AND RESPONSIBILITIES: Perform basic front desk/receptionist support of the UW Family Medicine Clinic. Perform light bookkeeping duties which may include: accepting patient payments, applying patient payments to accounts, assist patients with applications for sliding fee scale application. Discuss problem accounts or billing issues for problem resolution; refer difficult or complicated issues to supervisor. Provide data entry; modify or correct designated information on the electronic medical record; Set up and use a variety of specialized typing formats; type detailed and/or technical data. Perform customer relations receptionist duties, screen calls and individuals, and make appointments. Proofread and edit own work, or the work of others, to correct errors in grammar, punctuation, spelling, sentence and paragraph structure. Provide resolution to forms processing problems. SUPPLEMENTAL FUNCTIONS: Perform miscellaneous job-related duties as assigned. Attend and participate in training and other professional development activity. Participate in performance-related goal setting and achievement to meet personal and organizational goals and objectives. COMPETENCIES: Ability to learn Adaptability Attention to detail Initiative Quality Orientation Work Prioritization & Management MINIMUM QUALIFICATIONS: Education: High School Diploma or GED Experience: 1 year progressively responsible work-related experience Required licensure, certification, registration or other requirements: None DESIRED QUALIFICATIONS: Experience in a medical clinic or healthcare setting Strong attention to detail Strong communication skills Customer Service experience REQUIRED APPLICATION MATERIALS: Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application: Cover letter Resume or C.V. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position). This position will remain open until filled. Complete applications received by 10/06/2025 will receive full consideration. Due to a current system limitation, you may only be prompted to upload your resume/CV and a Cover Letter. To ensure your application is complete, we recommend you put all of your application materials into one file with your cover letter. However, if you're experiencing any issues in doing so, please send any additional application materials to ****************, and a recruiter will manually add them to your application packet. To help us process your application more efficiently, please include the 6-digit job ID number (located at the bottom of the job posting) in your email. WORK LOCATION: On-campus: This position provides support to clinic patients, and the successful candidate must be available to work on site at our clinic, UW Family Medicine clinic located in Cheyenne, Wyoming. WORK AUTHORIZATION REQUIREMENTS: The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position. HIRING STATEMENT/EEO: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at ************ or email ****************. ABOUT CHEYENNE: Cheyenne is the capital city of Wyoming. It's home to the Cheyenne Frontier Days Old West Museum, with exhibits about early rodeos and artifacts like 19th-century passenger wagons. The landscaped Cheyenne Botanic Gardens includes a labyrinth. Collections at the Wyoming State Museum include dinosaur fossils. For more information on Cheyenne and Laramie County please visit: *************************

Full-time Description Our Administrative Assistants are a key part of our front office team helping clients and providing support services for our accounting staff in a variety of functions. You will provide a variety of clerical and administrative services to our team. Your can-do attitude and organizational skills help you complete assigned tasks efficiently and with an attention to detail to ensure our work is of the highest quality. Who we are: Platform Accounting Group is a rapidly growing professional services firm providing tax, accounting, assurance, IT consulting, and soon to be wealth management services to small and medium sized businesses and their owners. We currently have 48 offices across 14 States with much more growth on the horizon. We fully understand that every employee has different needs, so our unique business model allows for more flexible work arrangements than most firms can offer. Enjoy a professional and dynamic work environment while making work/life balance a priority. What you will do: Organize, scan, file and send documents to project software and web portals. Easily learn and adapt to new technology and multiple systems. Create and track projects within computer systems, organize physical information for staff. Perform data entry assignments into a variety of software systems. Execute detailed procedures for each step of our projects and processes. Communicate with clients by email and phone. Schedule meetings with staff. Position requires attention to detail and analytical skills, flexible and positive attitude. What we look for: Professional office experience 1 yr +, proficient with Microsoft Office suite. Attention to detail and ability to multi-task. Excellent verbal and written communication skills Independent worker and learner, willingness to take on new tasks. Ability to self-manage projects, proactive problem solving, analytical skills. Ability to learn, understand and utilize new technology systems quickly. Exceptional customer service skills Associate's degree required, Bachelor's degree preferred What we offer: Opportunity for advancement within a rapidly growing professional services firm Ongoing informal and formal training and development Competitive compensation 401(k) and medical benefits COLORADO - Salary Range in Job Postings: The expected salary range for this role is $16 - $30 per hour, which represents a good faith and reasonable estimate. Compensation decisions depend on numerous factors including bona fide qualifications and the facts and circumstances of each case at the time of hiring. Relevant qualifications include, but are not limited to employee education, training, skillset, credentials/certifications, relevant work experience, geographic work location (including if the employee will be hybrid or fully in-office), the scope and responsibilities of the role, internal level and peer equity, and market considerations. Click here for information on benefits and bonuses: Find Details Here Applications will be accepted through January 21, 2026.

Founded in 1973, Sunrise Community Health is dedicated to delivering high quality, affordable healthcare to Weld, Larimer, and surrounding counties in northern Colorado. With exceptional providers and convenient locations, we support each patient's journey to wellness and are committed to our community's health and well-being. Tower Support: The Tower Support performs administrative and clinical duties under the direction of supervisor and clinic manager. The Tower Support duties include managing providers schedules providing access to patients, scheduling, rescheduling and canceling appointments, contact patients to schedule appointments. Position Summary: With a Quality , Customer First , and Compassionate approach, the Tower Support will: Provides proper triage for patients. Monitoring and regulating schedules and walk-in patients. Answers, screen phone calls, provides information and schedule, patients appointments in the HER system. Team based Care: Clinical-collaboration- works in collaboration with medical, front desk, providers, clinical staff, and patients to promote access to appropriate care in the goal of enhancing patient care. Develop and maintain good working relationships with colleagues in other departments. Monitors, maintains, and provides appropriate follow-up on schedules contacting patients due for a visit when a cancellation occurs. Alerting other departments teams in the event of schedule changes and emergencies. Assisting and searching for available appointments to fulfill access care to patients in timely manner. Compiling and analyzing patient needs to develop more effective patient care and prevent delays. Outreach to patients who may need to schedule an appointment. Contact patients to remind them about their appointment to confirm and/or cancel appointments, to avoid no shows. Cancel and reschedule appointments. Manage templates for day to day edits and reschedules. Contribute to the smooth operation of practice. Returns calls to patients in a timely manner and places outgoing calls as indicated by Providers. Ensures patient visit is more efficient by identifying: 1. Records from transitions of care are available during the patient visit. 2. Results from labs or diagnostic are in the EHR. 3. Labs or other services that are not specified in the standing orders protocols. Team Based: Assists team to maintain proper clinic flow. Other duties as assigned. Team Based: Assists team to maintain proper clinic flow. Other duties as assigned. Minimum Qualifications: High School Diploma or GED required. Certified Medical Assistant (CMA) certification required. Three to four years of related experience and/or training, or an equivalent combination of education and experience. Associate's degree (AA) in Medical Staff Services Management preferred. Bilingual in English and Spanish preferred. Perks and Benefits: At Sunrise, we pride ourselves in over 50 years of exceptional support to our community and employees. Sunrise is dedicated to guiding every employee towards professional growth and development by supporting them through training and tuition reimbursement. We value a healthy work life balance by providing generous paid time off. Employee opinions are valued, and we listen to employees through employee engagement surveys and the sharing of diverse ideas! Sunrise Community Health offers a generous range of benefits. Generous PTO and Leave Times: Up to 8-weeks of Paid Time Off (to include Vacation, Personal, 12 observed Holiday, and Sick Leave) Health, Medical, and Wellness Benefits: Medical Insurance Dental & Vision Insurance Basic Life & AD&D Insurance Voluntary Life Insurance Long-Term Disability (LTD) FSA Medical Flexible Spending Account FSA Dependent Care Spending Account Employee Assistance Program Financial Benefits: Competitive 401K Plan Loan Forgiveness Programs* Referral Bonus Professional Development: Tuition and Training Reimbursement Agency Wide Training Master Class Subscription Get Involved: Employee Recognition Programs * Providers can apply for the State or Federal loan repayment program. Current immunizations are required to work at Sunrise Community Health and may vary dependent upon the position. Influenza (Flu) Vaccines are required for ALL staff. COVID vaccine is highly encouraged. N95 Testing is required for Clinical positions and facial hair must not interfere with the seal or valve function of the respirator. Sunrise Community Health is an Equal Opportunity Employer. We value a diverse, inclusive workforce that enriches our culture and our mission to provide affordable access to quality healthcare for all. Qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state, or local laws. Accommodations are available for applicants with disabilities.

We are looking for an experienced Administrative Assistant to work for a Skilled nursing Rehabilitative center, to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Excel and office equipment. If you have previous experience as a Secretary or Administrative assistant and familiarity within our industry, we'd like to meet you. Ultimately, a successful Administrative Assistant should ensure the efficient and smooth day-to-day operation of our facility. Responsibilities Answer and direct phone calls Organize and schedule transportation appointments Write and distribute email, correspondence memos, letters, faxes and forms Assist in maintaining regularly scheduled reports Provide general support to visitors Skills Knowledge of office systems and procedures Working knowledge of office equipment (printers and fax machines) General knowledge in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Job Type: Full-time Benefits: 401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule: 8 hour shift Work Location: In person Job Type: Full-time Salary: $17.00 - $17.00 per hour Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule: Monday to Friday Work Location: In person

Job DescriptionDescription: Midwest Trust Company is a full-service wealth management institution offering complete trust services in the areas of personal trust administration, estate planning, investment management, retirement and investment planning, and profit sharing and 401(k) programs. If you are dedicated, disciplined, and client-focused, we have an opportunity for you to join our firm as a Trust Administrative Assistant. You will support one or more Personal Trust Administrators in the management of trust accounts. Key Responsibilities: Client Support: Assist clients with inquiries, request and account maintenance. Coordinate client meetings, prepare meeting materials, and assist with follow-up tasks as needed. Maintain accurate client records and documentation. Trust Administration Support: Assist Trust Officers with administrative tasks related to trust account administration, including opening and closing accounts, processing transactions, and maintaining account files. Prepare account paperwork and documentation, ensuring compliance with regulatory requirements and internal policies Coordinate with internal departments and external parties to facilitate trust administration processes. Document Management: Organize and maintain electronic and physical filing systems for trust documents, correspondence, and other records. Assist with scanning, indexing, and archiving documents in accordance with document retention policies. Office Management: Provide general administrative support to the trust department, including answering phones, managing calendars, scheduling appointments, and ordering supplies. Assist with special projects and initiatives assigned by management. Requirements: Qualifications: High School diploma or equivalent; associate or bachelor degree preferred in business related field Previous experience in administrative support roles, preferably 1 to 3 years of trust Strong organizational skills with ability to prioritize tasks and manage multiple deadlines Excellent attention to detail and accuracy in data entry and document preparation Proficiency in Microsoft Office Suite (Word, Excel and Outlook) and experience with data based management systems (SunGuard Addvantage is a plus) Excellent verbal and written communication skills Ability to maintain confidentiality and handle sensitive information with discretion Knowledge of trust administration processes and regulations is preferred Experience with Life Insurance a plus

Primary purpose is to support the call center floor/agents with account research of account documentation and verification. Also, primary responsibility is handling clients and debtors requests. Account review, updating, and general departmental duties. Assist with maintaining all incoming and outgoing correspondence/payments in a timely manner for clients. Describe this positions Essential Functions: (Tasks, duties & responsibilities of the job. Outline the core responsibilities of the position. Highlight the day-to-day activities of the position). 1. Process and distribute incoming mail, faxes and scanned documents 2. Review and process incoming check payments and walk-up payments 3. Change status codes in Cubs 4. Enter notes in client database 5. Skip Tracing Conducts record searches for vehicle plate and vin #, debtor information, verify death records, bankruptcies 6. Support call center agents requests regarding account discrepancies 7. Research validation of debt requests and act as a client liaison to gather required documents to submit to debtors per their requests and prepare response letters 8. Answering phone calls 9. Assist manger with invoices, order supplies and mail pick-up 10. Review and approve letter checklists for all clients Describe the Physical Demands & Work Environment 1. Mostly works on the computer 2. While performing the duties of this job, the employee is regularly required to sit, talk or walk and use hands and fingers to operate office equipment (computer and printer) or other office tools, and reach office equipment. 3. Nominal amount of light lifting required Package Details

Job Description A Day in the Life of an Administrative and Governance Support: Reporting directly to the Chief Executive Officer (CEO), this position provides high-level administrative and governance support to the CEO, the Board of Trustees, the Chief Financial Officer (CFO) and the Chief Operating Officer (COO). The role includes leadership of executive assistants and oversight of board operations. Responsibilities require exceptional discretion, independent judgment and a comprehensive understanding of hospital operations and policies. The position demands strong problem-solving skills, flexibility, advanced technical proficiency and the ability to manage sensitive information with confidentiality. Why Work at Cheyenne Regional? ANCC Magnet Hospital 403(b) with 4% employer match 21 PTO days per year (increases with tenure) Education Assistance Program Employer Sponsored Wellness Program Employee Assistance Program Loan Forgiveness Eligible Here Is What You Will Be Doing: Executive & Board Support Serve as the primary administrative liaison for the CEO, CFO, COO and Board of Trustees. Maintain accurate board records, policy manuals and governance documentation. Prepare and distribute agendas, minutes and meeting materials for Board, Executive Team and Leadership Team meetings in compliance with organizational procedures and state statutes. Coordinate logistics for board and committee meetings, ensuring accurate documentation and timely communication. Scheduling & Coordination Manage calendars for the CEO, CFO, COO and Board of Trustees, including scheduling meetings, events and educational sessions. Develop and oversee new board member orientation programs in collaboration with the CEO and Board President. Ensure compliance with Wyoming Public Meetings Law when scheduling and posting notices for board and committee meetings. Administrative Duties Draft and format correspondence, reports, and presentations with attention to accuracy and professionalism. Manage document workflows, including digital filing systems and archiving of board records. Sort and route incoming communications and ensure timely responses. Monitor office equipment and coordinate maintenance or troubleshooting as needed. Governance & Compliance Act as the liaison between trustees and executive leadership, ensuring effective information flow and alignment with governance standards. Serve as the official custodian of records under the Wyoming Public Records Act, ensuring proper maintenance, retention, accessibility and production of public records. Audit governance guidelines for compliance and recommend updates as needed. Coordinate annual Board Self-Assessment and support governance committee initiatives. Partner with legal counsel to keep the board informed on legislative and regulatory developments and best practices. Leadership & Supervision Supervise administrative staff, including workload management, performance evaluations and personnel actions. Provide operational leadership, including budget oversight and adherence to organizational leadership competencies. Special Projects & Problem Resolution Plan and execute special projects and assignments, ensuring timely and high-quality outcomes. Assist with patient relations inquiries directed to the CEO's office. Desired Skills: Strong interpersonal and communication skills with the ability to interact effectively with executives, trustees, physicians, staff and patients. Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook), BoardEffect and other relevant software. Demonstrated ability to manage confidential information with discretion. Strong organizational, problem-solving and decision-making skills; ability to work independently under pressure. Here Is What You Will Need: Bachelor's degree or equivalent combination of education and experience. Minimum of five years of administrative experience, including at least two years in a senior or executive-level support role. About Cheyenne Regional: Cheyenne Regional Medical Center was founded in 1867 as a tent hospital by the Union Pacific Railroad to treat workers injured while building the transcontinental railroad. Today, we are the largest hospital in the state of Wyoming, employing over 2,000 people, and treating over 350,000+ patients from southeastern Wyoming, western Nebraska, and northern Colorado. We pride ourselves on patient and employee experience by living our core values of Integrity, Caring, Compassion, Respect, Service, Teamwork and Excellence to I.N.S.P.I.R.E. great health. Our team makes a difference every day by providing trusted healthcare expertise through a passionate and I.N.S.P.I.R.E.(ing) approach with a personal touch. By living our values, we aim to achieve our goal of becoming a 5-star rated hospital, providing critical support and resources to our community and the greater region we serve. If you are eager to make a difference and passionate about healthcare, we encourage you to apply today!

The F&B Administrative Assistant facilitates the efficient operation of the Food & Beverage department by performing a variety of clerical and administrative tasks. Duties/Responsibilities: Answers and transfers phone calls, screening when necessary. Maintains department schedules and files archive copies. Assists department managers and supervisors with screening resumes for position vacancies; coordinates and schedules interviews. Trains new staff to use the timeclock system and assists with questions. In coordination with managers and supervisors, assures accuracy of employee time punches and approves within timeline for payroll runs. Tracks late clock-ins for point system. Coordinates with managers and supervisors to get employee PTO requests approved/denied and entered into timeclock system. Maintain filing systems as assigned. Retrieves information as requested from records, email, and other related documents; prepares written summaries of data when needed. Responds to and resolves administrative inquiries and questions. Maintains office supplies and coordinates maintenance of office equipment. Maintains a system for recording and tracking inventory. Assists the F&B Director/Executive Chef with administrative functions for all other F&B locations. Perform other duties as assigned. Required Skills/Abilities: Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Proficient in Microsoft Office Suite or related software. Excellent organizational skills and attention to detail. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Ability to work independently. Education and Experience: High School diploma or GED preferred. Three to five years of experience in an administrative role. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift, push or pull up to 15 pounds at times. Wyoming Horse Racing offers competitive wages as well as heath, dental and vision insurance plus paid time off. Must be able to pass pre-employment drug screen.

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Thornton, Colorado. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job will include: * Greet guests in a professional and friendly manner. * Maintain open communications with all property and regional staff. * Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. * Process accounts payable within the automated accounting system. * Assist in processing procurement card reconciliations. * Organize and maintain files and order office supplies. * Research and implement company-sponsored activities. * Attend and participate in training programs and seminars as required. * Handle inquiries by telephone in order to back up property staff. * Run errands, including delivering various communications to guests or residents, as needed. * Perform other miscellaneous duties as assigned. Experience & skills you need: * High school diploma, or the equivalent experience. * 1+ year of office experience. * Strong communications and organizational skills. * Meticulous attention to detail. * Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. * Willingness to work a flexible schedule, including weekends. In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants. Estimated compensation for this position in the states of BC, CA, CO, IL, MA, MD, MN, NJ, NY, VT and WA is: Hourly: $18.60 - $18.60 The salary listed is an estimate and not guaranteed. A salary offer will vary based on applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data. In addition to the base pay and our benefits, some positions are eligible for bonuses, sales commissions, or incentive pay.

A Day in the Life of an Administrative and Governance Support: Reporting directly to the Chief Executive Officer (CEO), this position provides high-level administrative and governance support to the CEO, the Board of Trustees, the Chief Financial Officer (CFO) and the Chief Operating Officer (COO). The role includes leadership of executive assistants and oversight of board operations. Responsibilities require exceptional discretion, independent judgment and a comprehensive understanding of hospital operations and policies. The position demands strong problem-solving skills, flexibility, advanced technical proficiency and the ability to manage sensitive information with confidentiality. Why Work at Cheyenne Regional? ANCC Magnet Hospital 403(b) with 4% employer match 21 PTO days per year (increases with tenure) Education Assistance Program Employer Sponsored Wellness Program Employee Assistance Program Loan Forgiveness Eligible Here Is What You Will Be Doing: Executive & Board Support Serve as the primary administrative liaison for the CEO, CFO, COO and Board of Trustees. Maintain accurate board records, policy manuals and governance documentation. Prepare and distribute agendas, minutes and meeting materials for Board, Executive Team and Leadership Team meetings in compliance with organizational procedures and state statutes. Coordinate logistics for board and committee meetings, ensuring accurate documentation and timely communication. Scheduling & Coordination Manage calendars for the CEO, CFO, COO and Board of Trustees, including scheduling meetings, events and educational sessions. Develop and oversee new board member orientation programs in collaboration with the CEO and Board President. Ensure compliance with Wyoming Public Meetings Law when scheduling and posting notices for board and committee meetings. Administrative Duties Draft and format correspondence, reports, and presentations with attention to accuracy and professionalism. Manage document workflows, including digital filing systems and archiving of board records. Sort and route incoming communications and ensure timely responses. Monitor office equipment and coordinate maintenance or troubleshooting as needed. Governance & Compliance Act as the liaison between trustees and executive leadership, ensuring effective information flow and alignment with governance standards. Serve as the official custodian of records under the Wyoming Public Records Act, ensuring proper maintenance, retention, accessibility and production of public records. Audit governance guidelines for compliance and recommend updates as needed. Coordinate annual Board Self-Assessment and support governance committee initiatives. Partner with legal counsel to keep the board informed on legislative and regulatory developments and best practices. Leadership & Supervision Supervise administrative staff, including workload management, performance evaluations and personnel actions. Provide operational leadership, including budget oversight and adherence to organizational leadership competencies. Special Projects & Problem Resolution Plan and execute special projects and assignments, ensuring timely and high-quality outcomes. Assist with patient relations inquiries directed to the CEO's office. Desired Skills: Strong interpersonal and communication skills with the ability to interact effectively with executives, trustees, physicians, staff and patients. Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook), BoardEffect and other relevant software. Demonstrated ability to manage confidential information with discretion. Strong organizational, problem-solving and decision-making skills; ability to work independently under pressure. Here Is What You Will Need: Bachelor's degree or equivalent combination of education and experience. Minimum of five years of administrative experience, including at least two years in a senior or executive-level support role. About Cheyenne Regional: Cheyenne Regional Medical Center was founded in 1867 as a tent hospital by the Union Pacific Railroad to treat workers injured while building the transcontinental railroad. Today, we are the largest hospital in the state of Wyoming, employing over 2,000 people, and treating over 350,000+ patients from southeastern Wyoming, western Nebraska, and northern Colorado. We pride ourselves on patient and employee experience by living our core values of Integrity, Caring, Compassion, Respect, Service, Teamwork and Excellence to I.N.S.P.I.R.E. great health. Our team makes a difference every day by providing trusted healthcare expertise through a passionate and I.N.S.P.I.R.E.(ing) approach with a personal touch. By living our values, we aim to achieve our goal of becoming a 5-star rated hospital, providing critical support and resources to our community and the greater region we serve. If you are eager to make a difference and passionate about healthcare, we encourage you to apply today!

The Administrative Assistant role in Purchasing keeps the flow of deliveries and payments moving so Jax can continue to have the right quantity and selection of items on the shelves. This role requires maintaining the database of incoming purchase orders, ensuring the payment of invoices, and working with others to resolve discrepancies. All Jax employees are expected to provide outstanding customer service, which Administrative Assistants do externally with product vendors and internally with Receivers and the Accounting departments. Jax is a family-owned business committed to providing exceptional customer service and high-quality products. We pride ourselves on being an organization that drives support for local businesses and stays conservation-minded. For this position, Jax is looking for candidates who can work in the office, are skilled in MS Excel, detail-oriented, and who have previous retail work experience. Office staff are sometimes called upon to assist in moving deliveries or to go to stores and help with unpacking and stocking product, some of which can be heavy or bulky. Candidates must be willing and able to step up and work with the team to accomplish such tasks. Responsibilities for this role include the following: Maintaining good relationships with vendors, buyers, and receivers Identifying and resolving problems with purchase orders and invoices Ensuring payments are accurate and on time Resolving errors in deliveries and maintaining accurate records of products received Monitoring and tracking information from a variety of sources Building accurate purchase orders and reviewing item cards for accuracy Quickly and correctly entering product information into the computer database Completing forms, working with spreadsheets, and meeting deadlines Auditing reports and systems for consistent and accurate data and record-keeping Communicating professionally Participating in the inventory process, counting products and tracking down discrepancies Assisting in occasional shifting, moving or carrying of products to help with receiving or merchandising Learning about systems, technology and products to provide better answers to questions Taking steps to advance teamwork and develop solid working relationships with co-workers This is not a remote position. Work is based out of our Support Center in Laporte, CO and will require occasional trips to our stores to assist with staging or merchandising. All JAX employees are expected to provide top-notch customer service, and step up to do additional office, cleaning or reporting work as needed. Our ideal candidate has prior retail experience, and is willing to pitch-in where needed. Additional knowledge, skills or abilities include: Three years of experience in a clerical or administrative role, consisting mainly of tasks completed via computer, email, and phone An aptitude for numbers and accounting functions is essential One year of experience with accounts payable is preferred, preferably in the retail industry Computer proficiency required, with advanced skills in MS Excel Familiarity with both Mac and Windows preferred Ability to maintain a professional demeanor and communicate well via phone or email Ability to shift, move or carry products or boxes required on occasion Works well with others Organizational skills Engaging and positive Attention to detail Schedule Requirements: Full Time position Generally, M-F business hours Pay Range: $17.00 - $19.00 Company Benefits: Jax Mercantile offers a variety of benefits and rewards for our employees. These include: Employee Discount Pro-Deals Paid Time Off Paid Holidays 401K Plan Anniversary and Birthday Gift Cards Matching Gifts & Donations Tuition Assistance CO2 Conservation Credit Life Insurance Employee Assistance Program Peer Recognition Programs Paid Volunteer Time Referral Bonus Critical Illness Insurance Accident Insurance Hospital Indemnity Insurance Pet Insurance Full-Time employees also have the ability to elect medical, dental, and/or vision insurance. For over 60 years JAX has been providing customers with outstanding service with our passionate and expert staff. We are at work and still having fun! Please note that the pre-screening questions in the application process are important for screening purposes and may be the deciding factor in whether or not your application is forwarded for further review. JAX Mercantile is proud to be an Equal Opportunity Employer. JAX Mercantile Co. is an EEO employer - M/F/Vets/Disabled JAX Mercantile Co. is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company