Administrative associate jobs in Greece, NY

Lifetime Assistance - Program Secretary Make an Impact. Create Joy. Shape the Future. At Lifetime Assistance, our mission is to foster independence, dignity, and respect for individuals with intellectual and developmental disabilities. Working with us goes beyond just a job-it's a chance to transform lives, including your own. Position Overview: Job Title: Program Secretary Location: Rochester, NY Department: Community Services Employment Type: Part-Time, 20 hours/week - Monday-Friday 10am-2pm Starting Wage: $16.42 - $18.47 per hour Why You Should Work for Lifetime Assistance? * No-Premium Health Insurance: Access comprehensive healthcare without added cost. * Education Support: Access tuition assistance, scholarships - 50% off tuition for two courses per semester plus up to $3,000 Scholarship per semester - plus micro-credential stipends up to a $750 and SUNY partnerships. * Paid Training & Coaching: Receive hands-on onboarding with a Success Coach, immersive learning, e-learning, and ongoing paid training. * Career Growth: Clear pathways to advancement, leadership training, and coaching support. * Work-Life Harmony: Flexible scheduling and generous paid time off ensure sustainable balance. * Join a Caring Culture: Be part of a compassionate, mission-driven team that values every person - both those we support and our employees alike. Your Core Responsibilities: Documentation & Recordkeeping * Transcribes, types, copies, and files materials for individual records, including but not limited to assessments, review reports, Individual Service Plans (ISPs), face sheets, correspondence, and discharge plans. * Copies and distributes ISPs and related materials to families, physicians, coordinators, and interdisciplinary team members. * Establishes and maintains individual case files in accordance with program and agency requirements. Administrative Support * Provides secretarial services to program management and other staff as assigned. * Types and distributes rosters, attendance records, program reports, review schedules, and other required documents on a weekly, monthly, or as-needed basis. * Prepares and distributes meeting agendas, correspondence, and reports. * Attends training sessions and assists in coordinating and tracking staff training compliance. Office Operations * Assists with purchasing by preparing purchase orders and submitting invoices. * Monitors and maintains office supply inventory and ensures office equipment is in working order. * Answers and directs incoming phone calls and greets visitors in a professional, courteous manner. * Coordinates pick-up and distribution of supplies. Meeting Support * Records and distributes meeting minutes as requested. Professionalism & Communication * Interacts with staff, individuals served, and members of the public in a positive, respectful, and professional manner. * Always maintains a neat and professional appearance. * Acts as a role model in all interactions and communications. General Duties * Reports barriers to performance and workflow to the supervisor. * Performs other duties, as assigned. * Adheres to all agency and program policies and procedures. What You Bring: * Minimum of 2 years of secretarial experience required. * Strong verbal, written, and keyboarding skills. * Must be computer literate, with proficiency in Microsoft Office Suite (Word, Excel, etc.). * May be required to meet Lifetime Assistance Inc.'s vehicle operator requirements. * Demonstrated ability to solve problems using practical reasoning in standardized and unique situations. * Capable of following complex instructions delivered in written, verbal, diagram, or schedule formats. * Lift and/or move items weighing up to 35 pounds. Our Mission & Culture: * Mission-Driven Work: Empowering individuals to live with independence and purpose-here, your work truly matters. * Inclusive & Supportive: A workplace built on respect, dignity, and a shared vision of inclusion. * Community Impact: Join efforts that reflect Lifetime Assistance's dedication to community partnerships and enhanced quality of life for all. Are You Ready to Begin? If you're passionate, caring, and ready to transform lives, including your own, apply today! Equal Opportunity Employer Lifetime Assistance is proud to be an Equal Employment Opportunity employer, we celebrate diversity and are committed to inclusive hiring practices without regard to race, religion, gender, age, disability, or other protected characteristics. "I am part of something bigger… Being a Lifetime Assistance employee means everything to me." * Kimberly C, Family Coordinator of Community Services, celebrating her 30th year with us

Provides comprehensive administrative support for the Snowsports School. Duties include, but are not limited to, snowsports office administration, staff onboarding, scheduling, payroll submission, and other administrative duties as they arrive. Responsibilities: Assist the Snowsports Director in day-to-day operations to meet staff and guests needs Assist with hiring, and responsible for onboarding new and returning staff Coordinate interviews, employee orientation and trainings Oversee staff scheduling for season long and daily lesson programs Responsible for verifying payroll time cards for Snowsports School staff and submitting for payroll processing Manage distribution of information to staff for clinic dates and sign-ups Maintains recordkeeping for various manuals, training logs, staff certifications, etc. Assist the Snowsports Director in upholding the staff to program policies and procedures Communicate effectively with Director, Supervisors, and Snowsports Staff Answers and routes telephone inquiries. Must have a good working knowledge of the company's products, policies, and services Book private lesson requests from guests and assign staff Updates and distributes department calendars and schedules Ensures that office equipment is properly stocked and operating efficiently Assists in maintaining a clean office environment. Keeps work area clean and organized. Performs other administrative duties and assists other roles withing the department in a team-oriented fashion as necessary Requirements Requirements Qualifications: 18 years of age or older and prior work experience Must have excellent verbal and written communication skills Professional individual with superior organizational skills Ability to remain focused and organized in a busy environment Detail oriented and proficient in Microsoft Office applications Prior experience as an instructor in a PSIA-AASI Member School Level 1 PSIA or AASI certification preferred, but not required Hours: Hours of employment are dependent on business demands Must have weekend and evening availability and flexible weekday availability Expected pay range is $18.00 to $20.00 per hour

Insurance Services of Northern Kentucky has proudly served the insurance needs of Northern Kentucky, greater Cincinnati, and Southeastern Indiana since 2001. Our independent agency can help you find the best value on auto, home, commercial, medicare and more. Contact us now for free, competitive quotes. Job Description The Administrative Coordinator will answer and route calls, guide visitors to the appropriate parties, field interdepartmental communications, and perform office tasks, including answering emails, delivering or responding to mailings, and maintaining employee and customer records. You will also analyze office processes and policies, develop creative solutions to problems, answer questions, and take part in financial planning and decision making. To succeed as an Administrative Coordinator, you should be committed to providing attentive support for internal and external parties and ensuring consistent, efficient operations. You should be courteous, analytical, proactive, and organized. Administrative Coordinator Responsibilities: Hiring, supervising, and evaluating staff members. Delegating tasks and ensuring that they are completed in accordance with existing policies and procedures. Greeting and directing visitors to the appropriate parties. Handling basic office duties, such as answering and routing phones, responding to emails, maintaining employee, financial, and client records, and data entry and reporting. Answering questions and finding information for employees, vendors, clients, and lenders. Supporting employees by facilitating interdepartmental communications and interactions between internal and external parties. Ensuring that the office is well-maintained, organized, and secure. Assisting with special projects, such as process improvements and budget development. Developing and implementing new policies and processes. Qualifications Administrative Coordinator Requirements: High School Diploma or equivalent, degree may be preferred. Experience in administrative support field. Professional appearance and courteous manner. Clear, polite phone voice. Exceptional interpersonal and written and verbal communication skills. Proficiency with office technology and equipment, including fax machines, printers, copiers, scanners, and computers. Creativity and strong problem solving skills. Solid presentation skills. Strong task and time management skills. Basic math skills and understanding of basic financial concepts. Additional Information All your information will be kept confidential according to EEO guidelines.

St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master's, and doctoral students each year. Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing; 11 pre-professional programs; and master's and doctoral programs in business, nursing, education, pharmacy, and public health. The University's residential campus boasts a robust living and learning community and a successful intercollegiate athletics program. Fisher is a community where all are welcome, regardless of religious or cultural background. The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, “Teach Me Goodness, Discipline, and Knowledge.” We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres-a beautiful setting for a warm, friendly campus community. Work Environment Busy office with many interruptions. Must be available to work a limited number of extended hours, some weekends and for special events. This is a front office position and an organized, clean workspace is a must.

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. Job Location (Full Address): 601 Elmwood Ave, Rochester, New York, United States of America, 14642 Opening: Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 500484 Strong West Periop - Nursing Work Shift: UR - Day (United States of America) Range: UR URG 104 H Compensation Range: $18.65 - $26.11 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations. Responsibilities: Types of correspondence, reports, and other materials. Conducts information retrieval and data entry. Compiles, organizes, and maintains records of business transactions. Maintains moderately complex indexes and files. Opens, sorts and routes incoming mail, answers correspondence and prepare outgoing mail. Maintains and update filing, inventory, mailing and database systems. Operates office machines such as photocopiers and scanners, voice mail systems and personal computers. Completes and mails bills, contracts, policies, invoices and checks. Compile, copy, sort, and file records of office activities. Answers phones, direct calls and take messages. Often provides work direction to lower level support employees. Schedule 7:30 AM-3:30 PM Education/Experience: High School and two years of relevant experience The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

Job Description The Arc Ontario Administrative Coordinator/Database Specialist Salary: $18.94 - $20.17 Position Overview: We are seeking a detail-oriented Administrative Support professional to provide essential assistance to the Director of Program Support Services and the Nursing and Clinical team. In this role, you will be responsible for receiving, verifying, and accurately entering information into the Impowr database in a timely manner. Your tasks will include data entry, scheduling, and creating reports to support nursing and clinical operations. If you are organized and focused on maintaining accuracy while supporting a dynamic team, we would love to hear from you. Work Location: Canandaigua, NY Schedule: 7-3 or 8-4 with one day 10-6; one remote day after 6 months with flexibility in schedule required to meet agency needs As a full time team member at The Arc Ontario, you will receive... Health and retirement benefits Paid time off; Over 3 weeks of vacation within your first year! Sick Time Growth potential/Opportunity for advancement within my agency Educational Assistance Employee Assistance Program Access to a Fitness Center in the Main Facility Pay on Demand Free Telehealth with EZaccessMD Emergency Assistance Funding And more Our Culture Investing in our staff while thriving in a flexible and fun work environment! The Arc Ontario Story: Founded in 1954 we believe that All individuals with disabilities or other challenges are one with their community. Responsibilities Prepares correspondence and creates documents, copies and files for the Clinical Services Manager, Nurse Manager, RN's and clinicians, as needed; handles all correspondence in a confidential manner. Verifies all data prior to entry and performs data entry for and maintenance of agency Central Participant Database/Impowr. Enters individual participant related information in a timely, accurate manner following all established guidelines and practices. Enters individual participant related information in a timely, accurate manner following all established guidelines and practices. Requirements A.A.S. degree with a major in business / secretarial science and three (3) years of secretarial experience, or equivalent combination of the above preferred. Experience in clinical or medical services preferable. Excellent computer skills, as well as interpersonal and communications skills. Agency Driver Certification required. The Arc Ontario is an equal opportunity employer and is committed to creating an inclusive and diverse workplace. The Arc Ontario does not discriminate in hiring or employment on the basis of any characteristic protected by local, state, or federal laws. Job Posted by ApplicantPro

What You'll Do As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will report to the Regional Director and perform a variety of administrative and staff support duties in a residential special education school and in support of the entire facility. Your Responsibilities Will Include: Preparing, filing, and maintaining confidential documents related to budget, operational, client and personnel issues in an orderly fashion, accessible to authorized staff and with appropriate discretion. Coordinating records requests, meetings, phone conferences and similar with school districts, community providers, and government agencies. Supporting transportation for day students including monitoring and reporting on arriving and departing buses, coordination with transportation departments, families, and community based residential homes. Monitoring entrance and exit from buildings by staff, clients, and community members including security procedures at the main office. Assisting with proper implementation of Fire Drill/Emergency procedures as directed. Answering and directing telephone calls, greet and announce visitors. Supporting purchasing, billing, receipts and monitoring and maintaining various accounts such as petty cash and Wegmans accounts ensuring required policy and procedures are being implemented. Assisting Residential Manager and Principal with parent communication for Kessler Residential Programs, including but not limited to memos on staffing, program changes and contact lists. Receiving staff call off notifications and inform administration of such in a timely manner to ensure appropriate supervision levels. Maintaining custodial logs and follow up with concerns when appropriate. Maintaining van logs and follow up with appropriate administration regarding staff reported safety concerns. Assist Principal with data entry, including but not limited to RIA forms. Supporting the IEP (Individualized Education Program) Coordinator with progress reports and other mailings to districts and families. Receiving and distributing incoming mail to staff and clients. Assist with mailings and outgoing mail needs of all staff. Maintain HIPAA and FERPA confidentiality requirements for all client documents and information. Managing and recording keys, supplies, and equipment for program and/or departments. Preparing purchase orders for vendors and staff and assisting with coding and processing invoices. You're a great fit for this role if you have: High school, two (2) years of business college or similar preferred Four (4) years of directly related experience preferred Working knowledge of office methods, practices and operation of standard office equipment Computer proficiency specifically with Microsoft Office products (Outlook, Word, Excel, Teams) and internet access Valid driver's license and reliable transportation Compensation $18-$24/hr The Fedcap Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We are an EEO employer committed to diversity. EOE

Job Description Responsibilities Artificial Intelligence; Advanced Technology; The very best in patient care. With decades of expertise, we are Radiology Forward . With dynamic cross-training and advancement opportunities in a team-focused environment, the core of our success is its people with the commitment to a better healthcare experience. When you join us as a Radiology Assistant, you will be joining a dedicated team of professionals who deliver quality, value, and access in the 21st century and align all stakeholders- patients, providers, payors, and regulators to achieve the best clinical outcomes. The Radiology Assistant is responsible for providing administrative and scheduling support for the Radiologists and Technologists. You Will: Schedule biopsies and MRIs Check Mammography and ultrasound schedules and requisitions for accuracy Respond to requests and questions efficiently, effectively, and in a positive fashion Remain aware of appointment delays and changes to schedules Communicate with patients, referring physicians, etc. professionally over the phone Obtain and follow up on Pathology reports Call stat reports Obtain prior imaging and ensure the images are moved into our system Obtain patient information and conduct interviews needed to schedule biopsies Administrative duties; charts, files, etc. Other tasks to support the Radiologists when they are reading images You Are: Experienced in a healthcare setting Knowledgeable of computers and Microsoft Office software Able to provide clear written and verbal communication To Ensure Success In This Role, You Must Have: Intermediate computer skills Effective organizational skills and attention to detail A high-level of integrity, confidentiality, and business ethics Medical terminology knowledge Recent work experience in a medical/radiology office (preferred) We Offer: Comprehensive Medical, Dental and Vision coverages. Health Savings Accounts with employer funding. Wellness dollars 401(k) Employer Match Free services at any of our imaging centers for you and your immediate family.

The Administrative Assistant - Operations & Finance provides high-level administrative and clerical support to both the Operations and Finance departments. This position plays a key role in maintaining efficient workflows, supporting daily financial and operational activities, coordinating internal processes, and ensuring compliance with organizational policies and deadlines. Job duties include but are not limited to the following: Operations Support Assist with Time and Billing Assist with Client Monthly Billings Assist with Client AR including collections Maintain the Time & Billing database Produce monthly reporting Produce reporting as requested Answer Client Emails Year End Procedures Prepare Invoices, Post Invoices, Credit Invoices, Delete Invoices and Email Invoices Time Entry Changes (Move, Delete, Change) Make client info changes (email, address and name) Assist in coordinating and tracking operational projects, timelines, and deliverables. Prepare and maintain operational reports and documentation. Coordinate logistics for meetings, events, and training sessions. Assist with performance metrics reporting and data analysis for process improvement. Finance Support Support the Finance department in accounts payable/receivable processing. Assist with reconciliations, budget tracking, and expense monitoring. Maintain financial records, spreadsheets, and reports with confidentiality and accuracy. Liaise with vendors, clients, and internal staff regarding billing, payments, and documentation. Support the Finance team during audits and month-end/year-end closing procedures. Marketing Support Assist in coordinating marketing materials, social media posts, and newsletters. Help update community page with content under supervision of the Marketing and Operations team. Maintain inventory for career fairs and trade shows. Support the planning and logistics of company events, trade shows, or community outreach. Compile and distribute basic marketing reports or engagement metrics as directed. General Administrative Duties Serve as a liaison between Operations, Finance, and other departments. Manage calendars, schedule meetings, and coordinate travel arrangements. Handle confidential information with professionalism and discretion. Contribute to continuous improvement initiatives and administrative process optimization. Requirements Education Requirements: Highschool diploma required. Associate's degree in Business Administration, Accounting, Finance, or a related field preferred. Experience: 2-4 years of experience in administrative support, preferably within Operations or Finance functions. Skills: Strong organizational and multitasking skills with attention to detail. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and/or Google Workspace. Experience with Practice Management a plus. Experience with accounting systems (e.g., QuickBooks) is a plus. Excellent written and verbal communication skills. Ability to handle sensitive information with confidentiality. Strong problem-solving skills and a proactive attitude. Salary Description $22.00 - $25.00

Job Details Rochester, NY Full Time High School $33000.00 - $33000.01 Salary/year EducationDescription Administrative Secretary (Office Whiz) Reports to: Executive Director Status: Non-Exempt Minimum Qualifications: Associate degree (Bachelor's degree preferred) Relevant experience as a receptionist or similar roles Background (fingerprint) clearance Terms of Employment: Starting Salary: 38K Annual Raise: Negotiable Benefits: Comprehensive health benefits Contract Term: 12 months Position Description: Under direct supervision, the Administrative Secretary provides clerical and receptionist support to ensure the efficient operation of the central administration office. This role is crucial for maintaining smooth office functions in coordination with the central office team, guests, parents, and visitors. Rewarding Experience: Ensuring the smooth operation of the central administration office and providing essential support to staff and visitors. Primary Functions: Being the positive vibrant face of the school Coordinate ED's schedule including BoT meeting communication Day-to-day receptionist duties Records Management and Filing Supervisory Functions: None Duties and Responsibilities: Reception and Phones: Receive and route incoming calls to the appropriate recipient; take accurate messages and deliver them to the appropriate staff Coordinate ED's schedule including monthly BoT meeting communication Place outgoing calls to parents related to student attendance, discipline, and general school announcements as required Greet and guide visitors to the central administration office Manage visitor log; issue visitor passes; announce visitors to the appropriate staff Aid the public, parents, staff, and students as needed Clerical: Create, organize, and manage digital files, including reports, staff rosters, and mailing lists Organize and maintain physical files as needed Draft mailings and labels for postal delivery Assist with the compilation of mailing materials for the post, including printing, preparing envelopes, and postage Sort and disperse mail, messages, and other documents to the appropriate staff Render clerical assistance when necessary Ensure confidentiality at all times Skills: Exceptional keyboarding skills Strong organization, communication, and interpersonal skills Ability to follow written and oral instructions appropriately and effectively Ability to operate a multi-line phone system Ability to operate other business machines, including copier, scanner, fax, shredder, and postage machines Other Job-Related Requirements: Maintain control in stressful situations Manage time effectively with frequent interruptions Work effectively with parents, teachers, support staff, and administrators from a diverse community How it Supports the Mission and Vision: Facilitates smooth administrative operations to support the educational mission of the school Enhances communication and organization within the central administration office Provides essential support to staff, parents, and visitors, contributing to a positive school environment

At Kelly Services, we work with the best. Our clients include 99 of the Fortune 100 TM companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. Job Description Prepare or otherwise process correspondence. May compose letters and memoranda from transcription, corrected copy, handwritten or marginal notes, verbal instruction, or as routine procedure. Proofs and as necessary edits legal, financial, technical or other business related information. Some analytical and administrative judgment required. Handles all confidential information with discretion. Will receive and relay phone calls, take messages, greet and direct visitors, and respond to inquiries or routine requests. Opens, evaluates and sorts mail for importance, urgency and distribution. Handles employee and/or high-level customer problems by investigating complaints and follow up to assure clarification and customer satisfaction. Utilizes software (excel, PowerPoint.) to create slides, spreadsheets, visuals, charts, graphs, etc. for meetings and presentations. Supplies audio-visual equipment and transparencies for meetings. Schedules and maintains the assigned staff members' calendars of meetings, conferences, appointments, ensuring that business time is organized efficiently. Provides timely reminders of commitments and supplies necessary meeting data. Makes arrangements for on and off-site meetings, prepares and distributes agenda, issues invitations, orders refreshments and assembles pertinent documents, brochures, reports, files, records, etc. As instructed, prepares travel arrangements and accommodations for the executives, divisional personnel and consultants. As necessary, contacts staff on important matters while in travel status. Submits mileage and travel expense reports, verifies accuracy of reports and monitors for unusual expenses, fluctuations, etc. Will establish and maintain files and as assigned will purge obsolete materials and prepare for storage. Will maintain inventories of supplies and materials and reorder as necessary. Qualifications A high school diploma is required, supplemented by additional training in stenography and office procedures. An AAS degree in secretarial science is preferred. Additional Information All your information is kept confidential as per EEO standards. Why is this a great opportunity? The answer is simple…working at our client is more than a job; it's a career. The opportunities are diverse whether you are right at the start of your career or whether you are looking for new challenges this is the job for you, so be quick and apply now!

Administrative Assistant (QuickBooks & Office Support) - Join a Small, Family-Run Team! Are you an organized, detail-oriented professional with a knack for numbers and a love for multitasking? Do you thrive in a close-knit, friendly work environment where your contributions truly make a difference? If so,TES Staffing wants to meet you! Our customer is a full-line, family-owned & operated distributor of games of chance, bingo & raffle supplies, novelty items, and themed gift baskets. With over 31 years in the gaming industry, they've built a reputation as the “Best Distributor in New York State” by offering exceptional customer service and innovative solutions that help charitable organizations succeed. Now, we're looking for a reliable and experienced Administrative Assistant to join their team! What You'll Do: ✅ Handle Accounts Payable & Receivable with precision ✅ Reconcile bank & credit card statements like a pro ✅ Maintain the General Ledger (because numbers don't lie!) ✅ Answer and manage multi-line phone systems with professionalism and a smile ✅ Juggle multiple tasks-because you're great at keeping things on track ✅ Work with QuickBooks (this is a must and previous QB experience is required!) ✅ Use Microsoft Outlook, Excel & Word to keep things running smoothly ✅ No Quickbooks experience? No problem -we are happy to train if you have a smart brain! Who You Are: ✔ Experienced - You have a background in admin work ✔ Detail-Oriented - You spot the small things that others might miss ✔ Professional & Reliable - We're a small team, and we need someone we can count on ✔ Friendly & Personable - You enjoy working with people and providing great service ✔ A Multi-Tasking Master - You can switch between tasks with ease Why You'll Love Working Here: 🎉 Small, Family-Owned Business - We treat our employees like family 💡 Innovative & Forward-Thinking - We always find new ways to help our customers 🏆 Respected & Trusted - We've been in the industry for over three decades 🎖 Support Veterans & Charitable Organizations - We're proud to serve those who serve Pay range: $20-21 per hour This position is ideal for a mature professional who enjoys a stable, team-oriented work environment. If you're looking for a long-term role where your skills will be valued, we'd love to hear from you! 📩 Apply Today! Send your resume and a brief introduction-we can't wait to meet you!

We arguably have the most in demand roster in the business and the company as a whole has never been this hot. Join a winning team and work with some of the best songwriters in the business on their never a dull moment journey to a #1, or #1s for that matter! Here youll get to: You will welcome visitors, screen and direct phone calls/inquiries, book sessions and manage songwriters calendar, processes expenses, schedule and coordinate domestic and international meetings, maintain all calendar items, coordinate domestic and international travel, process incoming mail and correspondence, prepare outgoing mail, and ensure the office is always fully equipped and functions smoothly. You will work independently to complete routine departmental or unit functions and/or tasks including, but not limited to, various correspondence, preparing and updating recurring internal reports, forms, tables, pamphlets, etc. from rough draft, handwritten notes, or verbal instructions. You will proofread and edit drafts and final materials for appropriate consistent format, accuracy of financial figures or other data and makes corrections as needed. You will maintain and update department files, records and publications. You will screen all correspondence and publications, bringing those of significance to the Companys attention. You will be responsible for obtaining splits, co-writer, and publisher information for new releases / songs and delivering information to copyright department for processing via the AS/400 system. You will maintain show and event calendar. About you: A high school level education required, Bachelors degree preferred; preferably augmented by course work in music publishing, business administration and related fields. One (1) to two (2) years of highly responsible experience in an administrative supportive role preferably in a music publishing or related business, or: A satisfactory equivalent of education, training and experience in related fields and/or educational disciplines, sufficient to qualify for the requirements of position. Interest and knowledge of contemporary music and current music trends. Knowledge of general business practices. Possess a strong work ethic. A team contributor. Strong organization skills and pay high attention to detail. Strong communication skills (written and verbal). Wed love it if you also had: The ability to adhere to deadlines and execute on tasks and handle multiple, diverse assignments. Great time management Ability to work well in team. Demonstrated ability to be innovative and suggest change/improvements within scope of work. Foresight to anticipate needs and create efficient and effective processes. Motivation - Self-starter, self-motivated and takes responsibility/ownership of tasks. Innovation - Thinks outside the box proactively, strategically and analytically. Consistency - takes initiative. Demonstrated flexibility and adaptability to changing situations. Allied Global Marketing is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other status protected under federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Growing technology company in Clarence, NY, looking for a professional and reliable Front Desk Administrative Assistant to join their team. This is a key role as the first point of contact for clients, prospects, and visitors -someone who helps keep our office running smoothly while creating a welcoming environment.What You'll Do: Answer and direct inbound calls with professionalism and a positive attitude Monitor and forward inbound emails to the appropriate team members Greet and sign in/out employees, clients, and visitors Provide general clerical support to the team, including filing, scheduling, and data entry Support special projects and administrative needs as they arise Schedule & Benefits: Monday through Friday, 8: 00 AM -5: 00 PM (with a 1-hour lunch) Competitive benefits package, including paid time off

Mendon Truck Leasing and Rental, a branch of PETIT FORESTIER GROUP, a full-service leasing and rental company and a leader in the refrigerated fleet market, is searching for a full-time Administrative Assistant to provide support for the office by performing various office administrative duties. This position is on-site at our Hunts Point, Bronx location. Responsibilities: • Answer phones, send and receive emails, filing, and assist with scheduling appointments. • Assist with various office duties including handling inbound service requests and ensuring proper information is recorded and assigned. • Assist Service team with truck leasing and rental duties. • Maintain and update internal rental system (IGLOO) to show accurate information. The successful candidate will have: • Minimum of 1-year of Admin experience. • Strong communication, organizational, and customer service skills. • Computer proficiency including MS Office. • High school diploma or GED. Additional Information: Work Location: 840 Garrison Avenue, Bronx, NY 10474 Job Type: Full-time Schedule: Monday to Friday Pay Type: $19-21/hour (equivalent to $39,520 to $43,680/year) Benefits: • 401(k) • Dental Insurance • Vision Insurance • Health Insurance • Life Insurance • Sick Time Off • Vacations • Holidays

Lifetime Assistance - Program Secretary Make an Impact. Create Joy. Shape the Future. At Lifetime Assistance, our mission is to foster independence, dignity, and respect for individuals with intellectual and developmental disabilities. Working with us goes beyond just a job-it's a chance to transform lives, including your own. Position Overview: Job Title: Program Secretary Location: Rochester, NY Department: Residential Employment Type: Full Time - Days, 8am-4:30pm Starting Wage: $16.42 - $18.47 per hour Why You Should Work for Lifetime Assistance? * No-Premium Health Insurance: Access comprehensive healthcare without added cost. * Education Support: Access tuition assistance, scholarships - 50% off tuition for two courses per semester plus up to $3,000 Scholarship per semester - plus micro-credential stipends up to a $750 and SUNY partnerships. * Paid Training & Coaching: Receive hands-on onboarding with a Success Coach, immersive learning, e-learning, and ongoing paid training. * Career Growth: Clear pathways to advancement, leadership training, and coaching support. * Work-Life Harmony: Flexible scheduling and generous paid time off ensure sustainable balance. * Join a Caring Culture: Be part of a compassionate, mission-driven team that values every person - both those we support and our employees alike. Your Core Responsibilities: Documentation & Recordkeeping * Transcribes, types, copies, and files materials for individual records, including but not limited to assessments, review reports, Individual Service Plans (ISPs), face sheets, correspondence, and discharge plans. * Copies and distributes ISPs and related materials to families, physicians, coordinators, and interdisciplinary team members. * Establishes and maintains individual case files in accordance with program and agency requirements. Administrative Support * Provides secretarial services to program management and other staff as assigned. * Types and distributes rosters, attendance records, program reports, review schedules, and other required documents on a weekly, monthly, or as-needed basis. * Prepares and distributes meeting agendas, correspondence, and reports. * Attends training sessions and assists in coordinating and tracking staff training compliance. Office Operations * Assists with purchasing by preparing purchase orders and submitting invoices. * Monitors and maintains office supply inventory and ensures office equipment is in working order. * Answers and directs incoming phone calls and greets visitors in a professional, courteous manner. * Coordinates pick-up and distribution of supplies. Meeting Support * Records and distributes meeting minutes as requested. Professionalism & Communication * Interacts with staff, individuals served, and members of the public in a positive, respectful, and professional manner. * Always maintains a neat and professional appearance. * Acts as a role model in all interactions and communications. General Duties * Reports barriers to performance and workflow to the supervisor. * Performs other duties, as assigned. * Adheres to all agency and program policies and procedures. What You Bring: * Minimum of 2 years of secretarial experience required. * Strong verbal, written, and keyboarding skills. * Must be computer literate, with proficiency in Microsoft Office Suite (Word, Excel, etc.). * May be required to meet Lifetime Assistance Inc.'s vehicle operator requirements. * Demonstrated ability to solve problems using practical reasoning in standardized and unique situations. * Capable of following complex instructions delivered in written, verbal, diagram, or schedule formats. * Lift and/or move items weighing up to 35 pounds. Our Mission & Culture: * Mission-Driven Work: Empowering individuals to live with independence and purpose-here, your work truly matters. * Inclusive & Supportive: A workplace built on respect, dignity, and a shared vision of inclusion. * Community Impact: Join efforts that reflect Lifetime Assistance's dedication to community partnerships and enhanced quality of life for all. Are You Ready to Begin? If you're passionate, caring, and ready to transform lives, including your own, apply today! Equal Opportunity Employer Lifetime Assistance is proud to be an Equal Employment Opportunity employer, we celebrate diversity and are committed to inclusive hiring practices without regard to race, religion, gender, age, disability, or other protected characteristics. "I am part of something bigger… Being a Lifetime Assistance employee means everything to me." * Kimberly C, Family Coordinator of Community Services, celebrating her 30th year with us

Provides comprehensive administrative support for the Snowsports School. Duties include, but are not limited to, snowsports office administration, staff onboarding, scheduling, payroll submission, and other administrative duties as they arrive. Responsibilities: Assist the Snowsports Director in day-to-day operations to meet staff and guests needs Assist with hiring, and responsible for onboarding new and returning staff Coordinate interviews, employee orientation and trainings Oversee staff scheduling for season long and daily lesson programs Responsible for verifying payroll time cards for Snowsports School staff and submitting for payroll processing Manage distribution of information to staff for clinic dates and sign-ups Maintains recordkeeping for various manuals, training logs, staff certifications, etc. Assist the Snowsports Director in upholding the staff to program policies and procedures Communicate effectively with Director, Supervisors, and Snowsports Staff Answers and routes telephone inquiries. Must have a good working knowledge of the company's products, policies, and services Book private lesson requests from guests and assign staff Updates and distributes department calendars and schedules Ensures that office equipment is properly stocked and operating efficiently Assists in maintaining a clean office environment. Keeps work area clean and organized. Performs other administrative duties and assists other roles withing the department in a team-oriented fashion as necessary Requirements: Requirements Qualifications: 18 years of age or older and prior work experience Must have excellent verbal and written communication skills Professional individual with superior organizational skills Ability to remain focused and organized in a busy environment Detail oriented and proficient in Microsoft Office applications Prior experience as an instructor in a PSIA-AASI Member School Level 1 PSIA or AASI certification preferred, but not required Hours: Hours of employment are dependent on business demands Must have weekend and evening availability and flexible weekday availability Expected pay range is $18.00 to $20.00 per hour

Plays a critical role in ensuring achievement of program goals through the efficient and timely delivery of clerical, communications and leadership support to individuals or the department. Coordinates people and supplies to support achievement of program goals. Demonstrates knowledge about how the program runs in order to direct people to the right resources to meet their needs. Minimum Education & Experience * Associates degree in business, secretarial science or related discipline; plus two years' experience in a clerical position or the equivalent combination of experience and education deemed necessary to perform the core responsibilities of the role. Licensure/Certification * Access to reliable and timely transportation to ensure they can get to sites to provide back-up coverage. * Ability to obtain and maintain CPR/1stAid and SCIP-R certification.

At Kelly Services, we work with the best. Our clients include 99 of the Fortune 100 TM companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. Job Description Prepare or otherwise process correspondence. May compose letters and memoranda from transcription, corrected copy, handwritten or marginal notes, verbal instruction, or as routine procedure. Proofs and as necessary edits legal, financial, technical or other business related information. Some analytical and administrative judgment required. Handles all confidential information with discretion. Will receive and relay phone calls, take messages, greet and direct visitors, and respond to inquiries or routine requests. Opens, evaluates and sorts mail for importance, urgency and distribution. Handles employee and/or high-level customer problems by investigating complaints and follow up to assure clarification and customer satisfaction. Utilizes software (excel, PowerPoint.) to create slides, spreadsheets, visuals, charts, graphs, etc. for meetings and presentations. Supplies audio-visual equipment and transparencies for meetings. Schedules and maintains the assigned staff members' calendars of meetings, conferences, appointments, ensuring that business time is organized efficiently. Provides timely reminders of commitments and supplies necessary meeting data. Makes arrangements for on and off-site meetings, prepares and distributes agenda, issues invitations, orders refreshments and assembles pertinent documents, brochures, reports, files, records, etc. As instructed, prepares travel arrangements and accommodations for the executives, divisional personnel and consultants. As necessary, contacts staff on important matters while in travel status. Submits mileage and travel expense reports, verifies accuracy of reports and monitors for unusual expenses, fluctuations, etc. Will establish and maintain files and as assigned will purge obsolete materials and prepare for storage. Will maintain inventories of supplies and materials and reorder as necessary. Qualifications A high school diploma is required, supplemented by additional training in stenography and office procedures. An AAS degree in secretarial science is preferred. Additional Information All your information is kept confidential as per EEO standards. Why is this a great opportunity? The answer is simple…working at our client is more than a job; it's a career. The opportunities are diverse whether you are right at the start of your career or whether you are looking for new challenges this is the job for you, so be quick and apply now!