Administrative associate jobs in Greensboro, NC

The Office/Administrative Specialist serves as the first point of contact for employees and visitors, ensuring a welcoming and professional environment in the lobby. This role supports daily office operations by maintaining cleanliness and organization in common areas, stocking break rooms, running business-related errands, and assisting the Human Resources department with various administrative tasks. Additionally, this position works closely with the executive team to coordinate meetings and provide administrative support. The ideal candidate is friendly, dependable, and highly organized, with a proactive approach to supporting company-wide initiatives. KEY RESPONSIBILITIES: * Greet and assist employees and visitors at the front desk during arrival and departure times. * Maintain cleanliness and organization of lobby and common areas. * Stock and tidy all break rooms regularly. * Run external errands as needed to support business operations. * Receive and distribute deliveries and mail to the appropriate department. * Handles property maintenance requests. * Assist Human Resources and the Executive team with administrative tasks and event coordination. * Help organize and support company-wide All Hands meetings and other internal events. * Schedule internal meetings between our parent company and the executive team. * Manage and juggle multiple schedules, demonstrating flexibility and the ability to pivot on short notice. * Perform other duties as assigned. WORK ENVIRONMENT : * This job operates in a professional office environment. The role routinely uses standard office equipment. EDUCATION/EXPERIENCE REQUIRED: * High school diploma required, A.A. degree preferred. * Experience in a Human Resources or Administrative role preferred SUPERVISORY RESPONSIBILITIES: * This position does not have any supervisory responsibilities. ADDITIONAL ELIGIBILITY REQUIREMENTS: * Must have a reliable personal vehicle for running errands. * Ability to work independently and manage multiple tasks. * Strong interpersonal and communication skills. * Ability to adapt to fast-paced work environment. * Comfortable interacting with employees at all levels of the organization. * Proficient with Microsoft Office Products (Outlook, Word, PowerPoint, etc.) PHYSICAL REQUIREMENTS: * Ability to lift and carry items weighing 10-15 pounds. * Frequent walking, standing, and light physical activity required to maintain office areas. TRAVEL REQUIREMENTS: * Up to 25% local travel may be required for errands and company-related events. * This position description outlines the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job Noregon Systems, LLC is an EO Employer AA: M/F/Veteran/Disability. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender identity or any other protected class.

Job DescriptionDescription Welcome to Smart Stack Impact, where we redefine the boundaries of Public Relations with innovation, creativity, and an unwavering commitment to excellence. As a leading PR agency, we are dedicated to elevating brands, shaping perceptions, and driving meaningful impact in an ever-evolving media landscape. Job Overview: Smart Stack Impact is seeking a highly organized and detail-oriented Administrative Assistant to support our team. This role involves managing office tasks, coordinating schedules, and ensuring efficient office operations. Location: Greensboro, NC On site job Salary Range: $38.500- $49.500 yearly Key Responsibilities Manage and organize office operations and procedures Schedule and coordinate meetings and appointments Handle correspondence and communication Maintain office supplies and inventory Assist with event planning and execution Provide administrative support to team members Skills, Knowledge and Expertise High school diploma or equivalent. Proven experience as an administrative assistant or in a similar role Proficiency in Microsoft Office Suite Excellent organizational and multitasking skills Strong written and verbal communication skills Benefits Competitive salary range: $38.500- $49.500 yearly Health, dental, and vision insurance 401(k) with company match Paid time off and holidays Professional development opportunities

Position Classification Title Temporary Employee FLSA Exempt Position Class (Extract From Banner or PA) 09999 The position provides comprehensive administrative, analytic, and project management support to the Office of Institutional Assessment and Research (IAR). The role assists with data lookup, entry, and analysis using university software, while also supporting ongoing assessment and analytic efforts. Responsibilities include preparing executive briefings, talking points, correspondence, and meeting materials that advance the work of IAR, as well as coordinating priorities and tracking progress across immediate and long-term projects. This position manages core communication and operational functions for IAR, including oversight of the IT ticketing system, website, email, and phone line. The role coordinates internal and external meetings by preparing agendas, documenting action items, and ensuring follow-up on agreed goals. Additionally, the position organizes events such as Academic and Administrative Audit Days, program reviews, office hours, and other IAR-sponsored initiatives. The position also manages scheduling, travel, and logistical arrangements; updates digital content; and administers incentive programs for student success efforts. Serving as a central point of contact for the Office, the role ensures efficient operations, clear communication, and effective collaboration with colleagues across the university. By providing critical administrative, analytic, and organizational support, the position advances IAR's mission to strengthen institutional assessment, research, and student success. Data / Information Collection * Utilize university software to assist with analytics and assessment support. * Assist with basic data lookup and entry for assessment and analytic efforts in IAR. Supports and tracks IAR's priorities, projects and needs, both immediate and long-term (OIAR Calendar). * Writes executive briefings, talking points, and correspondence on a variety of topics in support of the Office of Institutional Assessment and Research. * Develops agendas, summaries, and meeting materials for effective meetings, workshops, and internal seminars facilitated by IAR, as necessary. * Prepares agendas for IAR internal team meetings, Assessment Committee, and Data Governance Committee and provides a summary of action items from each meeting to attendees and follows up with attendees to ensure action and completion of agreed upon goals. * Manage IAR (IT) ticketing system for ad hoc project and data request Coordination - Operations * Assists in organizing / coordinating various events hosted by the Office Institutional Assessment and Research to include but not limited to Academic/Administrative Audit Days, Program Reviews, IAR "Office Hours", etc. * Manages IAR calendar and coordinate the full range of logistics including travel, reservations, audio-visual set-up and catering, agendas and documents, daily schedules, etc. * Manages the IAR email account, drafting communications and redirecting enquiries as appropriate to internal/external teammates. * Manage the IAR phone line. * Manage the IAR Website to include updating virtual calendars, data sheets, and all other website changes. * Manage IAR Incentives for student success efforts. Customer Service * Act as a point person for the Office of Institutional Assessment and Research, ensuring efficient operations and smooth flow of information both within the Office and with colleagues across the university. * Advises, supports, assists, coordinates, and collaborates on initiatives for the Office of Institutional Assessment and Research. * Supports IAR-led projects such as retreats, special planning sessions, etc. * Assist other members of the IAR team (staff), as needed. * Ensures that all concerns and issues brought to the Office of Institutional Assessment and Research are addressed efficiently and professionally while upholding confidentiality. * Other duties as assigned. Primary Function of Organizational Unit Institutional Assessment and Research is responsible for the collection of data from both internal and external sources and the analysis, distribution, and presentation of these data as information for use in reporting, planning, decision-making, and policy formulation at Winston-Salem State University. The office maintains and ensures the accuracy of university statistics and reports these data to governing bodies and a broad spectrum of information consumers. The office coordinates assessment activities for the institution related to institutional effectiveness. Position Information Position Number NSF021 Working Position Title Administrative Coordinator Temporary Job Type Non Student Approved Competency Level Contributing Building and Room No. Carolina Hall G033 Work Hours: From [time] to [time] on [days] of [week] 8:00 a.m. to 5:00 p.m. on Monday - Friday Hours per week 40 Months per year 11 Appointment Type Temporary Full-Time Appointment Type If Time Limited. Yes Appointment Length. 11 months DHR Assigned Fields FTE 1 Requirements and Preferences Position required to work during periods of adverse weather or other emergencies No Minimum Experience/Education * Excellent verbal and written communication skills. * Proficient in Microsoft Office Suite * Excel: create, filter, basic pivot table functions, and organization * PowerPoint: creating project presentations * Word: drafting internal memos and project documents * Outlook: email correspondence * Detailed oriented * Data Entry with minimal errors Bachelor's degree or Associate's Degree with equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Preferred Years Experience, Skills, Training, Education * Five or more years of administrative or office management experience in a university setting * Two or more years of data entry experience * Demonstrated progressive experience with increased responsibilities Required License or Certification Valid US Driver's License No Commercial Driver's License Required No Physical Required No List any other medical/drug tests required Posting Details Posting Details Posting Number TEMP00400P Number of Vacancies 1 Internal Posting Only No Position Type Temporary Time Limited Position Appointment Length 11 months Salary $40,029 Open Date 09/18/2025 Close Date Open Until Filled Yes Special Instructions Summary Please Note: A criminal background check will be conducted on candidate finalist prior to the offer of employment. If no applicants apply who meet the required competency and T&E requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered. Failure to complete the application completely may result in you not being considered for the vacant position. Your application for the position will not be complete until you receive an online confirmation number at the end of the process of applying for a position.

Compensation Range $19.90 - $25.50 Please note: This job opening may close earlier than the stated date, due to high candidate volume. If interested, we encourage you to apply as soon as possible. Who We Are: At the City of High Point, we celebrate the creator in everyone. Building on our rich cultural history steeped in industrialism and innovation, our employees seek not only to transform themselves, but the world around us. We are collaborators, we are makers, we are visionaries. We invite you to explore the many opportunities to serve our community, by sharing your talents, skills, and expertise. You'll join a diverse team of over 1300 individuals dedicated not just to making a career, but a difference; because what we create in High Point, changes the world! Our Core Values: * Integrity: Saying what we mean and consistently doing what we say with no desire other than the good of the citizens we serve. It means standing up for beliefs. * Responsibility: A continual process that emphasizes a high level of personal accountability by each member of the organization. * Partnership: Adding competitive value and quality to the services provided to our residents, businesses, and visitors through responsible fiscal stewardship, increased innovation, greater use of technology, and expanded civic, neighborhood and regional partnerships. What We Offer: The City of High Point offers a competitive salary commensurate with education and experience. We also offer generous benefit package for full-time employees which include but are not limited to: * A guaranteed life-long monthly pension, once vested after 5 years of service * 401K and 457B Retirement Plans * PTO earned within first year * 12 Paid Holidays per year * Tuition Reimbursement Plan * Competitive medical, dental, and vision plans effective day one What You'll Do: The Administrative Specialist performs complex, skilled clerical and responsible administrative work, assisting in the operation of a Transit and Paratransit system; does related work as required. Work is performed under general supervision of the Transit Manager. Essential Tasks & Responsibilities: * Greets, screens and provides visitors information or directs to appropriate persons; * Answers incoming telephone calls, provides information, handles complaints and/or routes to appropriate personnel, or communicates messages; * Opens and distributes mail, composes independently or from brief instruction letters, general correspondence, and inter-office memos, including confidential reports; * Operates standard office equipment including calculator, copier, FAX machine, personal computer, printer, and related software; * Orders and maintains an inventory of office supplies, prepares requisitions, and performs office-related errands; * Recommends purchase of new office equipment, arranges for installations, service, and repair; * Oversees the maintenance of office files, including sorting, indexing, and filing materials alphabetically, numerically, and by projects, subjects, personnel, forms, literature, etc.; * Processes department purchases in accordance with established purchasing policies and procedures, generating requisitions and reports using various specialized formats and forms; * Enters data into databases, spreadsheets, or word processing software as needed; * Types and edits a variety of complex documents, technical reports, spreadsheets, and correspondence; * Schedules interviews with applicants, attends interviews when needed, may participate in selection of new hire, schedules pre-employment physicals and drug screens, schedules health screenings; * Researches, compiles, analyzes reports and projects for presentation; * Serves as back-up for completing necessary paperwork for hiring, assisting employees with completion of Benefit-related forms, and orienting new employees with department procedures and practices; * Serves as back-up to inform and advise manager and staff regarding city personnel, financial, insurance and benefit policies and procedures, including changes; * Serves as back-up to processing departmental payroll, checks time sheets, time cards, and enters data into computer; * Serves as back-up to prepare personnel action forms for increases, transfers, terminations, and other forms including changes of address and telephones, maintain department personnel records; * Makes travel arrangements, reservations and registrations for conferences and seminars, prepares travel advance authorization forms and completes expense reports upon return from trip and routes travel expense forms for approval; * Maintains two-way radio communications with field personnel, contacts appropriate supervisor or employee, and receives and relays information; * Posts articles and information on safety and wellness bulletin boards; * Assists with maintaining and updating website information; * Schedules appointments for department personnel upon request; * Represents department at various meetings related to personnel, budget, safety and health, insurance and benefits; * Assists with special projects as needed; * Performs other clerical and administrative tasks as assigned, assists manager and staff as needed; * Ensures that all work is performed in accordance with OSHA and City Safety Standards and Policies. * Technical Tasks: * Counts bus fares, rolls coins, and prepares daily bank deposit; * Records collected revenues and totals daily revenue sheet at the end of the day; * Processes Transit Reduced Fare Applications; * Schedules HPTS Access trips as needed; * Sells HPTS bus passes and HPTS Access tickets to individuals and other non-profit government agencies; * Assists with updating bus assignments and notifications in bus tracking system; Qualifications: Preferred Skills * Spanish and/or French Language skills Physical Requirements * Hearing/Speaking - Expressing and/or receiving information by means of spoken word are both necessary to converse with internal and external customers including co-workers, citizens and applicants. This is a clerical support position which requires public contact so it is necessary for the employee to be able to communicate with people in person, by telephone and two-way radio * Visual Abilities - the ability to perceive via eyesight is required for this position: * Acuity, far - clarity of vision at 20 feet or more. Both eyes 20/25 - R 20/30 - L 20/30 corrected. * Acuity, near - clarity of vision at 20 inches or less. Both eyes 20/25 corrected. Must be able to see work-related business documents close at hand. * Depth perception - Three-dimensional vision and the ability to judge distance and space relationships so as to see objects where and as they actually are. Depth Perception - 4 . * Field of Vision - the area that can be seen up and down or to the right or left while eyes are focused on one point. Must be able to see a wide span of area. * Accommodation - Must be able to adjust the eye lens to glance quickly. This item is especially important when doing near-point work at varying distances from eye. * All five aspects are judged to be important in carrying out the essential functions of this job * Physical Strength - degree of physical demands typically associated with this position include: * Sedentary Work * Exerting up to 10 pounds of force occasionally; and/or * A negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Type of Physical Demands * Fingering - Picking, pinching or otherwise working with fingers primarily rather than the entire hand or arm. Employee must reach to answer telephone, work with computer, etc. Handles various forms, documents, pencils, pens * Handling - Seizing, holding, grasping, turning, or otherwise working with hand(s). * Reaching - Extending the hand(s) or arm(s) in any direction. Mental Activity/Requirements Reasoning * Ability to apply principles of logical thinking to work tasks and practical situations and requests made by supervisor, other employees or members of the general public; to comprehend and respond to a variety of situations in an expedient manner. Good judgment is important. * Mathematics Ability * Using arithmetic and/or Statistics: Ability to use arithmetic to figure payroll, document telephone and street numbers, etc. Ability to complete statistical reports * Language Ability * Read: Ability to read manuals, instructions, directions, report information, calendars, recording forms, requisitions, vouchers, correspondence, and various other documents relating to the job. * Write: Ability to write memos and figures, take messages and make various reports. * Speak: Ability to be conversant in voice and diction so as to participate in discussions with supervisor, other employees and the general public in person, by telephone and using two-way radio. * Environmental Conditions Physical Surroundings * The worker is subject to Inside Environmental Conditions: Protection from weather conditions but not necessarily from temperature changes. * Hazards * No environmental hazards indicated for this position. * Machinery/Tools/Work Aids/Other Equipment * Computer, printer, copier, FAX machine, calculator, staple gun, laminator, paper shredder, coin roller, coin sorter, scissors, pen, pencils, personnel resolution, ordinances, purchase orders, manuals, two-way radio, telephone, office supplies and other work aids related to the job. The work location of this job will be 716 W Martin Luther King Jr Dr High Point, North Carolina. Our Commitments The City of High Point is dedicated to fostering a work environment that values individuals from all backgrounds and seeks to attract and retain the most qualified partners in service to the citizens of High Point. As an at-will employer, the City allows employees to terminate their employment, or be terminated at any time, with or without cause, as long as it is not prohibited by law. The City of High Point is committed to classifying and compensating its employees fairly for the work they do, weighing both the internal capabilities and the external market. While the is not intended to and does not create a contract of employment, we are excited to use this "living document" as a guide for managing performance and positions to ensure job descriptions are reflective of the current work required by the incumbent or expected by any candidate to whom an offer of employment is extended. The City of High Point is committed to providing a safe, comfortable working environment for all employees. To that end, we are proud to comply with all Occupational Safety and Health Administration (OSHA) requirements, as well as make reasonable accommodations to candidates and employees as we are able in accordance with the Americans with Disabilities Act (ADA). Candidates selected for employment must undergo (a.) a drug screening, in accordance with the City's drug and alcohol policy and (b.) a background screening to determine whether there is any current, pending, or previous charge, conviction or other infraction deemed incompatible with service in the capacity for which the candidate is being hired. In lieu of or in addition to background screening, candidates selected for employment in a position that requires working with children in any capacity must be fingerprinted and undergo a criminal history record check conducted by the North Carolina State Bureau of Investigation. Certain positions are considered so critical to the health and safety of others that a candidate cannot be placed in any such position without passing a pre-placement physical exam. The City offers employment to successful candidates conditioned upon the City's receipt of satisfactory results from all required screenings, checks, and exams, as applicable.

The primary purpose of this position is to provide leadership and administrative support to the Associate Dean in preparing and supporting new and on-going programs, reports related to accreditation and other College metrics, student success initiatives, as well as managing administrative and day-to-day operational needs of the office, Title III funding (e.g., equipment, supplies, travel, etc.), and communicating recommendations that foster overall program objectives. The position also supports the Assistant Dean with student success initiatives (recruitment, student programs, travel, brochures, programming, and committee assignments), corporate partnership strategies (e.g., program scheduling), and ensures the accuracy of information given to students, parents, and external stakeholders. Primary Function of Organizational Unit To provide high-quality experience in management education in a learner-centered environment that effectively recognizes and responds to the diverse backgrounds, characteristics, and needs of students and society. Programs in the Deese College are accredited by AACSB International-The Association to Advance Collegiate Schools of Business. Work Hours 8am-5pm Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies. On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site) Key Responsibilities and Related Competencies Required Competency Knowledge - Program Duties Provide administrative support to the Associate Dean in managing administrative and day-to-day operational needs of the office, manage Title III funding (e.g., equipment, supplies, travel, etc.), provide academic advising support, and develop recommendations that foster overall program objectives. Provide support in student success initiatives (e.g., recruitment, student programs, travel, brochures, programming, and committee assignments), corporate partnership strategies (e.g., program scheduling and logistics, marketing, post-program evaluation, etc.). Be knowledgeable of academic policies and procedural information relating to academic guidelines such as drop/add policy, attempted hours, and academic probation, suspension and dismissal polices. Required Competency Information/Records Administration Duties Prepare, review, process and maintain data related to assurance of learning (AoL), faculty sufficiency, Title III funding, student success metrics (e.g., retention, graduation, internships, full-time placement), and accreditation. Create reports, and other documents that contain meaningful data manipulation and data visualization. Create and submit forms and request to other campus units to initiate action. Participate in student recruitment and success activities, use appropriate student services rosters to monitor student activities and interact with academic divisions where necessary. Compile and organizes information from different sources to develop reports and data regarding retention and graduation in accordance with AACSB-International and SACS accreditation requirements. Contact students and alumni regarding experiential learning opportunities and first destinations. Required Competency Communication - Verbal/Written Duties Communicate professionally with students, parents, alumni, corporate representatives, and other internal or external stakeholders. Create professional written and visual communications. Work with faculty, staff, and administration in communicating new and updated academic policies and information and College initiatives. Maintain effective working relationships with various units in the College and across campus.

An employee in this class may be responsible for typing correspondence and memos; greeting visitors; coordinating schedules and/or making reservations; maintaining calendars; ordering office supplies; and other administrative services as requested. Central to the performance of duties is the operation of a personal computer or other office device for the purpose of preparing a variety of letters, forms, documents or computer database entries. Responds to routine inquiries from colleagues and visitors requiring a basic understanding of company policies and procedures. Representative inquiries may involve providing and/or obtaining information related to record keeping, supplies, schedules or equipment. More complex inquiries are escalated to higher levels within or outside of the department. Maintains records and files related to the operations of the office to which assigned. Work requires a high degree of resourcefulness than an Office Specialist. Guidance is given on matters for which no precedent is available. An understanding of the content and substances of the organization's programs and operation is required. Examples of Duties DUTIES AND RESPONSIBILITIES Essential Duties and Tasks Complex operation of a computer to prepare correspondence, reports, forms etc. into final form. Performs complex manipulations of the data requiring thorough knowledge of the associated hardware and software utilized. Prepares narrative, statistical or tabular material. Prepares, edits or coordinates development of reports or other printed materials. Assists in the monitoring of the department or area budget. Provides training and guidance to lower level office support staff. Interprets policies, procedures and regulations for lower-level staff and members of the public. Resolves problems and questions by using and interpreting established policies and procedures. Communicated by phone, letter, memo or computer with other staff, agency clientele or members of the public. RECRUITMENT STANDARDS Knowledge, Skills and Abilities Thorough knowledge of office practices and procedures. Working knowledge of a variety of software packages. Basic knowledge of accounting practices and principles. Ability to key with accuracy at the speed required by the particular position. Ability to use judgement in organizing and establishing arrangement and format of materials. Ability to compose and gather a variety of materials independently. Ability to communicate effectively both orally and in writing. Ability to plan and organize work independently. Typical Qualifications Minimum Qualifications Bachelor's degree from an accredited college or university; OR Associates degree; OR High School diploma or GED and one year of office support experience. Supplemental Information Physical Demands Work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking standing, bending, carrying of light items such as papers, books, small parts, driving an automobile or use of a PC or other devises to accomplish work objectives. No specific physical demands required. Mental demands and normal stress regarding achieving work deadlines are present. Working Conditions Environment: Work environment involves normal, everyday discomforts or unpleasantness. Work area has adequate light, heat and ventilation; environment is organized and stable. Hazards: Work presents no significant hazards to employees.

The Leave Administration Specialist provides frontline administrative and operational support to the Leave Administration team. This role is responsible for managing the shared leave email inbox, responding to general inquiries, and overseeing the intake and triage of leave-related communications, forms, and documentation. The specialist ensures timely and accurate routing of requests to the appropriate Leave Consultant, supports documentation review and approval processes, and assists with follow-up tasks to maintain compliance and service quality. Additionally, the position contributes to assisting with leave processes, auditing leave transactions, and supporting various leave-related projects and initiatives. The primary purpose of this position is to provide frontline administrative support to the Leave Administration team by managing communications, coordinating leave documentation, and facilitating the accurate intake and routing of leave requests. This role ensures that cases are properly tracked, assigned, and prepared for consultant review, while maintaining the integrity of leave records and promoting compliance with university policies. The Leave Administration Specialist plays a key role in supporting operational efficiency, service quality, and a responsive leave administration process across the university. Work Schedule Monday - Friday, 8AM - 5PM

Job Title: Secretary Salary Schedule: Classified Scale Reports To: Department Head Salary Grade: 102 FLSA Status: Nonexempt Work Schedule: 12 Month The goal of the Secretary is to assist and relieve the principal and/or teachers of clerical duties so that he/she/they may devote maximum attention to the education of children. Essential Duties * Types a variety of materials, such as letters, reports, student records, teacher tests, monthly reports, etc. * Prepares materials for photocopying * Places, receives, routes telephone calls, and records messages * Orders and maintains supplies as needed * Obtains, gathers and organizes pertinent data, as required, and puts it into usable form * Assists teachers in preparing instructional materials as requested * Maintains such records and reports as requested by the principal * Receives and distributes mail as requested * Perform related duties as assigned by supervisor * Maintain compliance with all company policies and procedures Education/Experience Requirements * High school diploma * Typing, word processing, filing and other secretarial skills * Experience in a school setting desired * Such alternatives to the above qualifications as the Board may find appropriate and acceptable Physical Requirements * Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards * Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards Disclosure This document provides descriptive information about the above Chapel Hill-Carrboro City School position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. An individual's ability to meet the qualifications and capabilities described in this document is not a guarantee of employment or promotion. Chapel Hill-Carrboro City School reserves the right to make changes to this document as deemed necessary without providing advance written notice. Approved By: _____________________ Date Created/Revised: 1/12/2024

For over 140 years Baptist Children's Homes of NC has been "Sharing Hope... Changing Lives" with children and families. As BCH's flagship campus, historic Mills Home offers a beautiful environment for our loving, professional staff to provide support to children and families in a Christian residential environment. We are seeking a compassionate professional who feels God's call to serve His children in a caring culture of measurable excellence. The Administrative Assistant II - Residential Services, reports to the Office Manager and works with our team to support the ministry. Job Title: Administrative Assistant II Department: Administration, West Central Area Reports To: Regional Director and assigned supervisor Revised Date: December 2025 FLSA Status: Hourly / Non-Exempt SUMMARY The Administrative Assistant II provides advance administrative support for the Mills Home campus, focus on frontline phone coverage, donation processing, and coordinating activity schedules. Serves as a reliable point of contact for families, donors, staff and volunteers to ensure smooth daily operations and a safe, organized environment for residents to ensure internal control and confidentiality The Administrative Assistant II has reached a level of professional expertise, which prepares him/her to serve as a model, teacher and coach to less experienced administrative assistants. Annually completes training to complete expertise in his/her field. QUALIFICATIONS: High School diploma or equivalent minimum of 2 years' experience, preferably in social services, nonprofit, or childcare setting. Excellent verbal and written communication skills, with the ability to positively represent the agency to internal and external contacts. Experience handling donations and basic bookkeeping exposure preferred. Must have the ability to multitask, prioritize in a fast-paced environment, and remain calm under pressure. Must be proficient in Microsoft software applications and data base programs. Must be organized and able to manage and complete multiple tasks and work independently. Meets all legal requirements and the general qualifications for employment as outlined in the agency's personnel policies. Has advanced training of two years of community college/business school and/or seven years administrative experience. Commitment to child safety. ESSENTIAL DUTIES AND RESPONSIBILITIES: Answers and manages the main call line, screens calls, respond to routine inquiries, routes calls to appropriate staff and greets visitors. Maintains assigned confidential employee and resident files, and other documentation as needed. Professionalism and discretion is mandated. Communicates announcements, policy updates and other information to staff. Maintains open lines of communication with their supervisor and Area/Regional Director. Takes minutes for meetings when needed. Assist with coordination and planning of social events. Orders supplies as needed. Processes and distributes mail as needed. Participates in any training needed to maintain growth of the position and assigned duties. Works with other members of the ministry to complete required paperwork and duties. Maintains confidentiality. Represents Baptist Children's Homes of NC, Inc. in a professional manner. Gives tours of the campus, when assigned. Maintain and update the children's home activity calendar (programs, outings, appointments); coordinate scheduling with childcare staff, program leaders, families, and stakeholders. Willing to perform other duties as assigned. Collects payroll data and forwards it to the payroll manager for payroll input as needed. Prepares and forwards requisitions, petty cash, vehicle, work program and expense reports to the proper office as needed. Receipt of gifts and donations when assigned. Operates as a backup to other administrative assistants when needed. Data Entry Respects the cultural and socioeconomic diversity of staff members and children in care and strives to create a positive relationship within BCH. Participates in the agency's Performance Quality Improvement (PQI) program as needed. EQUIPMENT: Ability to operate standard office machines such as copier, computer, fax, calculator, etc. Ability to work within Outlook, Excel, and Word software programs. LANGUAGE SKILLS: Ability to read, analyze, and interpret general information. Ability to effectively communicate with others, including managers, clients, customers, and the general public. CONTACT WITH OTHERS: Regular contact with colleagues in all departments, as well as with outside individuals and groups; should represent Baptist Children's Homes of NC, Inc. in a positive manner. Contacts outside of the agency where proper handling of situations is of utmost importance as the agency's image could be affected. MATHEMATICAL SKILLS: Excellent mathematical skills and the ability use accounting software and calculator to calculate figures in order to assist with payroll and budgets. MENTAL / VISUAL / AUDITORY DEMAND: Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form and ability to draw conclusions. Specific vision abilities required by this job include close vision, and ability to adjust focus. Must be able to talk and hear both in person and on the telephone. CONFIDENTIAL DATA: Complies with agency policies and procedures concerning confidentiality and HIPAA regulations involving all aspects of client information, which include day to day care of the children, case records, family information, medical information, psychological services, etc which if disclosed, would have adverse internal and/or external effect, and could result in termination of employment. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit and stand, use hands and fingers, walk, reach with hands and arms, and occasionally lift 20 pounds. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job; usual office working conditions. This is an on-site position and will require regular contact with children, families, donors, volunteers, and external stakeholders. Must pass background checks to meet all safeguarding requirements.

If you are someone who genuinely cares about people and takes pride in keeping things organized, accurate, and moving forward, this role may be a great fit. The Administrative Success Coordinator is a trusted point of coordination who helps our teams succeed through clear communication, strong follow-through, and thoughtful support. This role supports office teams, our Independent Dealer Network, Corporate Sales Consultants, and manufacturing locations. It requires both a kind, service-minded heart and strong administrative capability. You will help bring calm, clarity, and order to a fast-moving environment where details matter and people rely on you. Pay Competitive pay based on experience, typically between $45,000 and $52,000, with annual raise and bonus opportunities for strong performance and growth. We Build More Than Sheds. We Build Purpose. At Liberty Sheds, we believe work should feel meaningful. Since 2006, we have grown from humble beginnings into a thriving company with two manufacturing facilities and more than 25 dealer locations across North Carolina, South Carolina, and Virginia. We build spaces that serve people and strengthen communities. Guided by our faith and core values, we care about people first. We value excellence, integrity, and kindness, and we believe those things belong together. About the Role We are looking for a warm, organized, and dependable Administrative Success Coordinator who loves helping people succeed and is confident managing details, systems, and follow-through. Every day looks a little different. One moment, you may be updating spreadsheets or preparing reports. Next, you may be helping a dealer, supporting a sales consultant, or coordinating information across teams. This role requires comfort with shifting priorities, clear communication, and proactive follow-up. Kindness matters here, but kindness does not mean passive. You will be expected to follow up, ask questions, notice gaps, and help keep work moving forward while communicating with care and professionalism. You will report to the Director of Customer Experience, People & Purpose and work closely with Sales, Customer Success, Finance, Dealers, and Operations. What You Will Do Own and manage administrative workflows that support multiple teams Maintain accurate spreadsheets, documents, logs, and reports Assist with Google Sheets, SmartSheets, and data tracking Support Dealers and Corporate Sales Consultants with daily administrative needs Help with customer communication and follow-up Keep shared files, schedules, and information organized and current Follow up persistently and professionally to gather accurate information Assist with special projects and operational tasks Contribute to a positive, team-first environment built on trust and service Examples of real work you may complete include: Updating dealer inventory and sales reports Preparing sales documentation and spreadsheets Collecting information from the field for customer follow-up Organizing project details so teams stay aligned and on track What You Bring 3 to 5 years of experience supporting multiple leaders, teams, or locations Bachelor's degree preferred Strong computer, typing, and written communication skills Demonstrated experience working with spreadsheets and managing data accurately Familiarity with Google Sheets and SmartSheets preferred Ability to manage competing priorities with minimal oversight High attention to detail and strong follow-through Emotional intelligence, professionalism, and a calm presence A kind, service-oriented attitude paired with confidence and accountability Benefits Health, Dental, and Vision Insurance FSA and HSA options 401(k) with employee matching up to 4% Tuition Reimbursement Employee Assistance Program Employee Discounts and Discount Marketplace Complimentary Life and AD&D Insurance Complimentary Telehealth Services Periodic Company Meals and Events Paid Holidays and Paid Time Off Ready to Join the Liberty Family? If you are looking for a role where you can bring both your organizational strengths and your heart for people, we would love to hear from you. Apply today and help us build more than sheds. Together, we will build a legacy of faith, excellence, and community.

Job DescriptionBenefits/Perks Competitive wages Career Growth Opportunities Fun and Energetic Environment Ongoing training Employee Discount We are seeking a friendly and service-oriented Sales Associate to join our team! As a Sales Associate, you will assist customers with their shopping needs and ensure an excellent shopping experience. Responsibilities may include working the register, stocking shelves, processing inventory, and maintaining the stores appearance. The ideal candidate will have previous experience in customer service and knowledge of cash register operation. Company Overview Vresiana is your favorite destination for high-quality, affordable perfumes for everyone. Founded in 2022 in Turkey, we have expanded operations across Jordan, Malaysia, UAE, Oman, the United States, Kuwait, Iraq, Iran, Uzbekistan, Libya At Vresiana, we create exceptional fragrance experiences that reflect individual identity. Our goal is to fuse artistic design with luxury scents, combining tradition and innovation to deliver a memorable customer journey. We are committed to excellence across product quality, customer service, and in-store experiences. Responsibilities Greet each customer with a smile and provide assistance while they are shopping Follow all safety and loss prevention procedures. Work at a register to ring up and carry out customer sales. Collect payments by cash and credit card Take added responsibility for stocking, inventory, and store maintenance. Drive sales by participating in targeted product promotions and initiatives as set forth by the company. Develop and maintain solid product knowledge in order to best help customers with their selections. High-commission pay structure Qualifications High School Diploma or equivalent Ability to read, count, write, and communicate clearly and effectively Understanding of sales techniques and best practices in customer service Willingness to work well in a team environment Ability to quickly and accurately work a register Willingness to work a flexible schedule

Job Description This is a part-time, hourly, non-exempt position Schedule: Saturday and Sunday 7am-7:30pm This position is based in the Hospice IPU and is responsible for the administrative and clerical duties related to the operations of the IPU. This includes but not limited to, patient medical records, customer service and other regulatory options. What are the essential duties day to day? Provide administrative support for the IPU by performing general clerical and administrative duties, such as word processing, data entry, answering telephones, filing and operating office machines. Oversee medical supply usage and ordering Provides general administrative assistance to the Director of the IPU. Completes documents and reports as assigned. This includes but not limited to: Weekly IDT meeting agenda Preparing Chart Audit Reports for VP of Quality and Compliance FTF reports Assists with payroll by new staff members into time clock, updating time cards in the payroll system according to the Time Edit Log. Assist with training new volunteers. Provide direction and monitoring of work to ensure accuracy and completeness of duties assigned. Work in collaboration with referral/admissions department to ensure data entry availability of patient information 7 days/week. Provides assistance in developing, organizing, maintaining and updating the patient medical record. This includes opening the chart upon admission, ensuring all required documents are present, according to applicable regulations and agency policy and procedures, and closing the patient's chart at time of death or discharge. Are you a good fit for this role? Ability to exercise sound judgment and decision making skills Excellent verbal and written communication skills Excellent interpersonal and customer service skills Proficient in Microsoft Office Suite or related software Excellent organizational skills and attention to detail Ability to work independently and in a team environment Here is what our employees say about working here: This is the best organization I have ever worked for. What makes it stand out most is the culture of trust and understanding created by senior leadership, which filters down to every level of the organization and provides a safe environment for everyone to do and be their best. I feel this organization does everything that it can to empower me to perform my role with as much autonomy as possible. We are the best because we are encouraged to be the best. Everyone who works here is focused on the mission of providing the best end of life care possible.

The Administrative Assistant to the Office Manager helps with all essential office tasks as delegated. They answer phones, assist with light production work, file, and organize. The Administrative Assistant is not only the first voice a phone contact hears, they greet customers, care for swag bags and help create a positive and upbeat atmosphere. Responsibilities: Answer phones and take proper messages Greet customers as they walk through the door Keep up with supplying swag bags Help Office Manager with office tasks File and organize Keep office clean and organized Requirements: Basic filing and office skills Basic Computer skills Telephone skills Excellent listener Positive mindset Quick learner Keep office area clean and neat Ability to take payments and convert invoices Ability to listen well and take accurate note Work with department managers, and employees About Us: We are a full service marketing company, creating true success for our clients. We specialize in event marketing, custom signage, vehicle wraps, laser engraving, and custom apparel. We offer our employees an opportunity to grow within the company and to work with multi-billion dollar brands.

The key responsibility of this position is to understand the unit processes as they relate to the dimensions and scope of the work of the unit. The candidate will work closely with the director and business officer (operations) to provide bookkeeping services and related duties for several budgets and data management systems to include report writing and monthly report distribution to the directors within the unit. The incumbent will implement processes, ensure that deadlines are met, and work with other departments as it relates to general accounting principles and skills. The incumbent will cover a broad range of duties effectively and quickly, and demonstrate excellent communication skills and proficiency related to unit services, data and technologies. The incumbent will also assist with the coordination of academic accommodations and services for students with documented disabilities, assists students with disabilities in using assistive technology, Assure fulfillment of appropriate standards and compliance in the delivery of services. Primary Function of Organizational Unit The Office of Accessibility Resources is located in the Division of Academic Affairs. The Accessibility Resources Office serves students with documented disabilities on campus to ensure equal access within the academic and campus life setting in accordance with the Rehabilitation Act Section 504, The Americans with Disabilities Act (ADA) and the Americans with Disabilities Amendments Act (ADAAA). Work Hours 8:00 am-5:00 pm, Monday - Friday Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies. On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site) Key Responsibilities and Related Competencies Required Competency Administrative Duties Duties In all aspects of the project implementations including project rollouts, resource tracking, budget management, schedule development, cost/ budget analysis, cross discipline coordination and communications to deliver projects in time and within budget. Organizational Skills: * Ability to prioritize tasks. * Efficient time management. * Maintains order and structure in the workspace. * Takes direction and is able to follow through on requests from Director or other department leadership Multitasking: * Balances and prioritizes multiple tasks. * Handles interruptions without losing focus on key responsibilities. Adaptability: * Flexibility in responding to changing priorities. * Willingness to take on new tasks and challenges. Confidentiality: * Ability to handle sensitive information with discretion. * Understands, communicates and adheres to privacy policies. Required Competency Attention to Detail Duties Attention to Detail: * Accurate data entry and record-keeping. * Thorough proofreading and error-checking. * Noticing and correcting discrepancies. * Timely responses to written and verbal communications or inquiries Required Competency Communication and Interpersonal Skills Duties Teamwork: * Actively communicates and collaborates with colleagues and other departments. * Willingness to assist others and contribute to a positive work environment. Initiative: * Proactively identifies areas for improvement. * Takes on additional responsibilities without constant supervision. Dependability: * Consistently meets deadlines. * Is reliable and accountable for assigned tasks. Required Competency Client/Customer Service Duties * Support Specialist maintains specialized knowledge of department processes and adequately explains and assists students and constituents with understanding and adhering to processes. * Operates as first-contact to for most students and other constituents who need disability * Guides students and others to navigate the OARS application process from initial interest through completion and submission of the application while maintaining strict confidentiality of student disability records and information. * Provides support and communication with students, campus and community members, and other stakeholders.

The position services as a parking control officer. Officers develop partnerships and meet collaborative goals through mandatory interaction with the campus population through: directed patrols and meetings while interpreting and enforcing university and A.D.A. parking ordinances, monitoring and directing traffic for events, monitoring daily visitor / student / employee traffic patterns, placing directional traffic equipment for events and in support of other departments on campus, collecting parking data, routing traffic, checking in with departmental parking coordinators at prime departments on campus, and frequent independent projects. Work Schedule 12:30PM - 9:00PM

Secretary - Guidance Department QUALIFICATIONS: Two years of college or technical school OR Three to five years of secretarial experience OR an equivalent combination of training/experience Possess a thorough working knowledge of Microsoft Word/Excel/Power Point RESPONSIBILITIES: Provides secretarial support to the Guidance Department Sets up files or storage of a large and varied number of subjects Maintains files and retrieves information Locates, identifies and gives out appropriate and accurate information Composes drafts of official minutes, records, or policies Composes narrative materials with interpretative information relating to one or few program area(s) General office duties: compiling data, filing, answering phone, copying Other duties as assigned by principal Must be willing to obtain bus driver license

This position's primary responsibility is administering and managing the department's business, human resources, administrative, and financial affairs. Responsibilities include information and data analysis, reporting, problem-solving and decision making, facilitation, and management of financial resources that are either state appropriated from contracts and grants, discretionary and/or receipt generated. S/he is also intimately involved in supporting the departments research enterprise, working closely with research staff in the Department, and the University's Division of Research and Economic Development. The position performs various financial and business-related duties associated with specialized areas such as accounting, budgeting, auditing, compliance, human resources, and/or grants administration. Functions assigned to the Administrative Support Specialist will include financial management, salary, and special pay administration, purchasing, inventory control, facilities coordination/planning, information technology oversight of accounts reconciliation, maintenance, analysis, and reporting of financial or associated data, financial projections and trends, cash/receipts management, personnel planning, assist with recruitment, and hiring. The position also includes overseeing department student workers (graduate and undergraduate). Lastly, the position may consist of miscellaneous job-related duties as assigned. Primary Function of Organizational Unit The Department of Leadership Studies and Adult Education at North Carolina A&T State University comprises the Doctor of Philosophy in Leadership Studies, the Master of Science in Adult Education, and the Master of School Administration programs. The programs prepare transformative leaders to serve in schools, higher education institutions, districts, and communities as change agents. Work Hours 8:00am-5:00pm on Monday-Friday Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies. On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site) Key Responsibilities and Related Competencies Required Competency Budget Management Duties * Monitors the subset of the departmental accounts associated with the responsibilities of the position. * Monitors the operational budgets, financial management of state funded appropriations, approval of funding for personnel, purchasing and travel documentations for the department. Required Competency Problem Solving Duties * Anticipates and solves problem associated with the various constituents of the department that could impact the department. * Manages key communications to ensure timely responses, and makes on the spot decisions on the appropriate action to be taken when the Chair is away. * Arranges appointments and travels for the Chair as assigned Required Competency Communication - Verbal/Written Duties * Generates a variety of correspondence (i.e., memos, letters, meeting agendas, electronic transmissions, etc.) to personnel both internal and external to the department. * Assists in the development and finalization of reports, fliers, programs, graphic designs, brochures, and other public relations materials associated with the department. * Provides public contact and engagement with a diverse population of students, parents, faculty, University administrators/staff, business and community personnel, and will be exhibited through the position's development and delivery of written publications, oral presentations/workshops, interpersonal interactions, etc. Required Competency Planning and Organizing Duties * Makes decisions independently to assure calendar is managed for the Chair. * Performs work in a pressure paced environment to achieve deadlines, and determines internal target dates to assure appropriate channels of review for quality assurance. * Participates in the coordination, planning and implementation of accreditation visits by facilitating assignments; and by exercising good judgment in visit preparations, and in arranging the travel/schedule itineraries and hotel accommodations. * Prepares the visitation agenda under the advisement of the Chair, utilizing accrediting agency guidelines. * Arranges refreshments and luncheons by determining menu and venue(s). * Interviews and finalizes hire of departmental student assistants. * Develops work assignments, evaluates student performance, and provides needed resources to complete designated research/work assignments. Required Competency Knowledge - Program Duties * Interprets and implements policies and processing protocols, keeping abreast of University, College, and departmental guidelines and regulations. * Provides operational guidance to process documents referring to accreditation compliance, self-study assessments, questionnaires, and standard reports and documents. * Utilizes handbooks and manuals to explain and guide new faculty, staff, and students in the departmental procedures, established guidelines, and policies.

The UNC Division of Clinical Laboratory Science ( CLS ) is seeking a reliable and detail-oriented individual to provide support during on-campus student testing sessions and assist with administrative tasks. This role is essential to ensure a smooth testing experience for students and to help faculty manage program operations. Job responsibilities include but are not limited to the following: * Serving as a proctor during scheduled student exams (monitoring the room, distributing/collecting materials, maintaining academic integrity). * Assisting with classroom setup for testing. * Providing administrative support such as data entry, photocopying, filing, or scheduling assistance. * Helping coordinate logistics for student accommodations (e.g., ensuring correct exam timing). * Supporting faculty with general program tasks as needed * General support and execution of administrative office functions for Division Director * Recording minutes of monthly CLS faculty meetings and CLS advisory board meeting (preferably on-site) * Assistance with CLS recruitment activities and communication of recruitment activities (e.g., solicitation emails to UNC students, follow-up with attendees after recruiting events) * Assistance with NAACLS 5-year program accreditation site visit (spring 2026). Required Qualifications, Competencies, And Experience * Proficiency with Microsoft Office Software (Word, Excel, OneDrive, Teams and Outlook) * Strong organizational skills * Strong attention to detail and organizational skills. * Ability to maintain confidentiality and professionalism at all times. * Dependability and punctuality, especially for exam sessions. * Excellent written communication skills with the ability to proofread and edit text for spelling, grammar and clarity Preferred Qualifications, Competencies, And Experience Related administrative experience

The Transportation and Operations Support Specialist performs specialized administrative and technical work to ensure the safe, efficient, and compliant operation of the student transportation program while also providing essential clerical and administrative support to the district's operations or central office department. This position requires a high degree of precision, excellent communication skills, and a thorough understanding of school district and state-level transportation policies. This role is classified as an Administrative Specialist I under the NC State Classification System. Note: The monthly rate is set according to the NC OSHR-STATE SCALE. Actual annual pay may vary based on local supplements and the assigned work schedule (e.g., 10-month vs. 12-month). Essential Duties and Responsibilities I. Transportation Support (Approximately 50% of Time) * Routing & Data Management: Assist in the use of transportation software (e.g., TIMS in NC) to design, audit, and maintain safe and efficient daily school bus routes, stops, and schedules for general and special needs students. * Compliance & Reporting: Maintain accurate and confidential transportation records, including student eligibility, driver/vehicle information, and accident reports, ensuring compliance with local, state (NC DPI), and federal regulations. * Communication & Liaison: Serve as a primary point of contact for school administrators, parents, and transportation staff regarding route inquiries, special needs transport requests, and service issues; communicate route changes promptly and clearly. * Logistics Support: Coordinate logistics for field trips, athletic events, and special student transportation needs. * Personnel Records: Assist with the administrative paperwork for transportation personnel, including CDL and endorsement tracking, physicals, and training certifications. II. School Operations Administrative Support (Approximately 50% of Time) * Clerical and Administrative: Provide high-level administrative support to the assigned director or department, including preparing detailed reports, correspondence, presentations, and meeting agendas/minutes. * Budget & Finance Support: Assist with monitoring department expenditures, processing purchase orders, invoices, and expense reports, and tracking inventory of supplies and equipment. * Records Management: Establish and maintain comprehensive and confidential filing systems (both physical and electronic) for operational records, contracts, and other sensitive documents. * Customer Service: Manage department communications, including answering and routing phone calls,processing work orders, handling in-person inquiries from staff and the public, and scheduling appointments with a high degree of professionalism and confidentiality. * Process Improvement: Identify and recommend improvements for administrative processes to increase departmental efficiency and service delivery. Minimum Qualifications * High School Diploma or GED required; Associate's or Bachelor's degree in Business Administration, Logistics, or a related field preferred. * Minimum of three (3) years of experience in a complex clerical, administrative, or operations role, preferably in a school district or public sector environment. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and specialized database/mapping software (e.g., routing systems like TIMS). Knowledge, Skills, and Abilities * Comprehensive knowledge of North Carolina Public School laws, policies, and procedures regarding student transportation. * Exceptional organizational skills, with the ability to manage multiple priorities and meet strict deadlines. * Ability to maintain strict confidentiality and exercise sound judgment in handling sensitive information. * Excellent written and verbal communication skills for interacting with diverse stakeholders (parents, staff, vendors).