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Administrative Associate jobs in Hamden, CT

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  • Assistant Bookkeeper / Administrative Assistant - PT

    Marcelli Steel

    Administrative Associate job 25 miles from Hamden

    We are a busy growing structural steel company specializing in commercial and industrial steel fabrication. Our team takes pride in delivering high-quality projects with integrity and precision. Were looking for a reliable and detail-oriented Bookkeeper & Administrative Assistant to join our office and help support the financial and organizational functions of our business. Key Responsibilities: Bookkeeping: Assist with Invoicing, accounts payable and receivable Enter New Employees into payroll systems Process Certified Payroll as needed Maintain accurate and up-to-date financial records using QuickBooks (or your accounting software) Assist with financial reporting and tax preparation and Insurance Audits Administrative Support: Answer phone calls and emails; route inquiries appropriately Maintain organized digital and paper filing systems Order office supplies and maintain inventory Schedule meetings as needed and support project managers with administrative tasks Help coordinate subcontractor and vendor documents (e.g. W-9s, COIs, lien waivers) Other clerical tasks as needed Qualifications: Proven experience in bookkeeping and administrative roles (construction or steel industry a plus) Proficiency in QuickBooks and Microsoft Office Suite (Word, Excel, Outlook) Strong organizational and time-management skills High attention to detail and accuracy Ability to work independently and manage multiple tasks Excellent verbal and written communication skills Pay: Hourly Based on Experience Benefits: Flexible scheduling within business hours Supportive and experienced team environment Opportunity to grow with a stable and reputable company Retirement Plan offered after 6 months through MyCTSavings Hours: Part-Time, 2530 hours per week (+/-), MondayFriday Work Hours: 9:00 AM start, end time varies based on workload (no later than 5:00 PM) How to Apply: Please send your resume and a brief cover letter outlining your experience and availability
    $35k-46k yearly est. 18d ago
  • Administrative Assistant

    Winston Staffing

    Administrative Associate job 40 miles from Hamden

    Winston Staffing is recruiting for a high-level Administrative Assistant for a prestigious organization on Long Island. Job Title: Administrative Assistant Position Type: Full-Time (Temp-Perm) The Opportunity: Become an Essential Partner to Industry Leaders Are you a highly organized and proactive administrative professional looking to make a real impact? Winston Staffing has partnered with a world-class, mission-driven organization on Long Island seeking a dedicated Administrative Assistant. In this role, you will be more than a support professional; you will be the organizational engine behind a team of influential leaders. You will manage complex logistics and communications, enabling your team to focus on achieving their high-impact goals. What You Will Achieve Success in this role will be defined by your ability to deliver on these key objectives: Flawless Executive & Team Support: Proactively master the complex schedules of multiple senior leaders, ensuring their time is optimized. You will seamlessly coordinate all travel, high-level meetings, and events, creating a frictionless experience for all stakeholders. Proactive Project & Documentation Management: Become the trusted partner for all critical projects and reports. You will establish and own a system to guarantee all deadlines are met, all necessary documentation is impeccably maintained, and all submissions are handled with precision and efficiency. Meticulous Financial & Compliance Administration: Ensure the financial and regulatory integrity of your department. This includes delivering timely and accurate expense reconciliations, assisting with budget oversight, and managing sensitive documentation with absolute confidentiality. Act as a Central Hub for Your Team: Serve as the go-to resource for your group, expertly coordinating onboarding, managing requests, and acting as a reliable, supportive partner for all team members. What You Bring to the Table We are seeking a candidate with a proven track record of achieving the objectives above. Specifically, you have: A history of administrative support (5+ years) in a fast-paced professional environment where you have successfully managed competing priorities for multiple senior leaders. Mastery of digital tools, including the full MS Office Suite (Outlook, Word, Excel, PowerPoint), and the ability to learn new software with ease. Exceptional problem-solving skills and the ability to work independently, making sound judgments and demonstrating professional integrity with sensitive information. Outstanding communication skills, with the ability to act as a professional and courteous liaison between executives, internal departments, and external partners. An Associate degree is required; a Bachelor's degree is plus.
    $34k-46k yearly est. 9d ago
  • Administrative Assistant

    Ultimate Staffing 3.6company rating

    Administrative Associate job 4 miles from Hamden

    Ultimate Staffing is proud to partner with a long-standing business seeking a proactive and detail-oriented Administrative Professional to join their close-knit office team. This role provides essential administrative support to estimators and office staff, helping to ensure smooth day-to-day operations in a busy and collaborative environment. Key Responsibilities Provide administrative support to estimators/salespeople Answer and direct incoming calls; manage incoming emails, including shared mailboxes Create and send proposals using QuickBooks Desktop Activate new jobs in QuickBooks and generate weekly reports for management Maintain organized filing systems and order office supplies as needed Manage and update the sales bidding calendar Assist in identifying bid opportunities on municipal and town websites Follow up on submitted bids to determine outcomes Monitor and follow up on aging accounts receivable Attend weekly in-person office meetings Take on additional tasks as the role evolves and the company continues to grow Qualifications 2+ years of experience in an administrative or office setting preferred QuickBooks Desktop experience required Strong organizational and time management skills Comfortable with online research and navigating municipal websites Detail-oriented, reliable, and proactive in a fast-paced environment All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
    $35k-44k yearly est. 9d ago
  • Financial Administrative Assistant

    Career Group 4.4company rating

    Administrative Associate job 42 miles from Hamden

    Dynamic Administrative Assistant Opportunity - Greenwich, CT - Hybrid 3 days in office - Salary + Bonus + OT Our client, a prominent, global private investment firm focused on Real Estate, is looking for an Administrative Assistant to support the CFO and team of their Family office. In this dynamic role you will handle both administrative and bookkeeping duties and partner with key stakeholders at all levels. This is an exciting opportunity to work with a collaborative team at a top firm around the world and build your administrative career! This position reports to the office in Greenwich, CT 3 days/ week onsite, 2 days remote Compensation package includes base + bonus and OT RESPONSIBILITIES Manage calendars and appointments utilizing Microsoft Outlook. Create, maintain, and edit documents, spreadsheets, and presentations. Organize and keep track of financial records, including recording payments and wires, tracking invoice statuses, and ensuring timely documentation of transactions. Manage capital calls and investment documentation for high net-worth family portfolio Write checks and assist with basic accounts payable/receivable tasks, ensuring accuracy and proper documentation. Monitor and reconcile financial transactions across multiple currencies; familiarity with currency conversions is a plus. Act as a gatekeeper taking messages and passing along calls in a timely and professional manner Coordinate internal and external meetings including room reservations, equipment set-up, and meeting material preparation (e.g., presentations, agendas). Process expense reports in Concur, ensuring compliance with the Travel & Expense Policy. Arrange all travel for executives including flights, hotels, car rentals, and car services through the Amex travel desk. Track team PTO and sick days. Perform ad-hoc assignments as requested. QUALIFICATIONS 2 + years of Administrative and bookkeeping experience, ideally in a professional services or financial industry Strong organizational skills, attention to detail is crucial Proficiency in Microsoft office - Word, PowerPoint, and Excel Excellent time management, organizational and interpersonal skills; Resourceful, well organized, highly dependable, efficient and detail oriented; Hands-on problem solver; High level of discretion and ability to handle sensitive and confidential information Team player with flexible attitude Bachelor's Degree preferred You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
    $46k-64k yearly est. 5d ago
  • Administrative Coordinator

    Healthplanone 4.2company rating

    Administrative Associate job 11 miles from Hamden

    HealthPlanOne's mission is to help people find the right health insurance at the right price, so they live healthier lives. We are committed to making the shopping process simpler. Our mission has never been more important than it is today. The Administrative Coordinator provides support to the company's employees, acts as a link connecting departments, vendors, and staff members, handles telephone communications, and deals directly with administrative inquiries. Duties/Responsibilities: Performs day-to-day financial and administrative support activities for the sales center executives and management Maintains a complex and dynamic calendar of appointments for Senior leadership and others as assigned, to include scheduling meetings, daily reminders, reminder of next day meetings/appointments, and travel Coordinates meetings and prepares agendas for weekly and monthly meetings as well as compiling and coordinating agenda items, distributing meeting materials and serving as the recording secretary for assigned meetings Responsible for maintaining the overall site appearance (lobby, conference rooms, break room, sales floor) and recommending ideas/suggestions for improvement Interfaces with internal/external customers and vendors Assist and support employee-related activities including employee recognition and other morale programs, including lead role on engagement committee Provide support as needed for local HPOne employee events on and off site Support human resources, talent acquisition, and operations leaders in new hire onboarding activities Sort, screen, and distribute incoming and outgoing mail; prepare photocopies and facsimiles Order office and kitchen supplies and maintain storage for the sales center Obtain, monitor, and distribute key fobs and building access key cards Liaison for property management requests/issues Provide clerical support to the office team Receive and respond to correspondence; proofread, revise, and edit other materials for accuracy, thoroughness, and appropriateness Some local travel may be involved Performs other related duties as assigned Required Skills/Abilities: High School diploma or equivalent Excellent customer service and office administration skills Advanced PC skills, Microsoft Office Suite skills Excellent written and oral communication Must be organized, detail oriented and possess excellent proofreading skills Able to handle confidential information with discretion Must be able to take initiative and exercise good judgment Able to work well with a variety of people across the organization Able to coordinate a variety of items and prioritize importance Willingness to go above and beyond the job description - think outside the box Preferred Skills/Abilities: 2 years' relevant experience in an administrative capacity Exposure to Medicare and other insurance products Physical Requirements: Prolonged periods of sitting at a desk and working on a computer, typically in a cubicle environment (constant noise, fluorescent overhead lighting) Need to be able to lift boxes when delivered (up to 20 lbs.) Equal Employment Opportunity (EEO) is a fundamental principle at HealthPlanOne, where employment is based upon personal capabilities and qualifications. HealthPlanOne does not discriminate because of actual or perceived sex, sexual orientation or preference, gender identity, gender, transgender, race, color, religion, national origin, creed, citizenship status, ancestry, age, marital status, pregnancy, childbirth or related medical conditions, medical conditions including genetic characteristics, mental or physical disability, military and veteran status, or any other protected characteristic as established by law. HealthPlanOne requires the necessary drug testing and background checks as part of our pre-employment practices. If you need assistance or an accommodation due to a disability, please contact us to request accommodation at accommodations@hpone.com
    $40k-50k yearly est. 19d ago
  • Executive/Personal Assistant to President

    Nefco 3.7company rating

    Administrative Associate job 34 miles from Hamden

    Full-time Description NEFCO is looking for an Executive/Personal Assistant that will provide full and diversified administrative support to the President. The EA will serve as a facilitator to coordinate schedules, obtain requested information, maintain reports, and other related activities while looking out for the best interests of the executives and the company. Responsibilities: Manage professional and personal calendars, coordinate schedules, plan appointments and activities Use tact, discretion, and good judgment in handling sensitive and confidential information Ability to prioritize multiple tasks, meet deadlines and maintain high quality attention to detail Demonstrate high levels of professionalism when communicating in person, by email or by phone Book travel, provide directions, provide documents as needed Meet and escort visitors, vendors and clients Compose and type correspondence, memos and emails Assist with meeting preparation and follow up, including maintaining agendas, creating pre-meeting packets, taking notes if needed, distributing and checking on follow-up items Being able to communicate around the clock Personal errands (lunch, etc) Special projects assigned Requirements 5+ years of experience within an Executive/Personal Administrative Assistant function Proven proficiency with Microsoft office suite including Microsoft Excel, Outlook, Teams, etc. Strong organizational, written and verbal communication skills are required. Maintain highest degree of professionalism at all times and ensure confidentiality in all aspects related to the company.
    $57k-87k yearly est. 16d ago
  • Administrative Specialist

    Meta 4.8company rating

    Administrative Associate job 31 miles from Hamden

    Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position. **Required Skills:** Administrative Specialist Responsibilities: 1. Provide remote high-volume calendaring, travel, and expense support 2. Provide Administrative services during designated support hours 3. Manage complex calendars for multiple clients 4. Schedule internal and external meetings for multiple clients 5. Schedule and manage recurring and ad-hoc meetings and room bookings across campuses 6. Learn and utilize internal and external tools to provide calendar support 7. Establish ongoing relationship and communications with clients to learn business priorities and apply to support 8. Partner with clients and other Administrative Assistants for meeting coordination 9. Provide proactive time management recommendations to clients 10. Coordinate domestic and international travel arrangements via Concur 11. Prepare and submit corporate card expense reports 12. Maintain program scope of support within agreed-upon service level agreements 13. Educate and inform clients on program goals, scope and service level agreements 14. Draft and send communications to clients about transitions or changes in support 15. Provide coverage support for Admin Specialist colleagues 16. Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing **Minimum Qualifications:** Minimum Qualifications: 17. 3+ years of relevant high-volume coordination experience 18. 3+ years of relevant experience providing administrative support to 2 or more executives 19. 3+ years of relevant experience managing calendars for 2 or more executives 20. Experience prioritizing multiple tasks and activities 21. Experience with Microsoft Office, Google Suite, Concur or similar programs 22. Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action **Preferred Qualifications:** Preferred Qualifications: 23. Experience supporting 3+ or more executives simultaneously 24. 3+ years of experience coordinating travel logistics on behalf of 2 or more executives 25. 3+ years of experience managing expense reports 26. Experience building relationships across a larger company 27. Demonstrated customer focus, preferably in a customer service or front of house environment **Public Compensation:** $31.88/hour to $47.50/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.
    $31.9-47.5 hourly 60d+ ago
  • Administrative Assistant

    Linkedin 4.8company rating

    Administrative Associate job in Hamden, CT

    Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies. Under general supervision, the Administrative Assistant handles the routine and daily work of the Property Management office. Our Administrative Assistant will interface with tenants, client and service providers to relieve the Property Manager of clerical work and minor administrative and business detail by performing the below duties. This role is part time 20 hours a week. Responsibilities: Perform a variety of administrative tasks for property management office including phone support, drafting and distribution of correspondence, expense reporting, calendar maintenance and scheduling, coordination of meetings, filing, and copying. Upon receipt, review and process incoming system work orders and takes appropriate action in accordance with established policies and procedures. Maintain property, tenant, and vendor contact listings for Property Manager. Maintain service contracts, tenant leases, and insurance certificates and monitors expiration dates in accordance with prescribed standards. May initiate rent collections correspondence with tenant. Assist in the coordination of tenant newsletter, events and appreciation packages. Code and input invoices into accounting system and forwards original invoices to the Accounting department for payment on a regular basis. Maintain property and administrative files and assists in the preparation of: Third Party documents Service/Vendor Contracts Construction contracts and project documents General correspondence as directed Desired Competency, Experience and Skills: High School Diploma or General Education Degree (GED) required. Associates Degree or higher preferred. 2+ years of office administration experience required. Background in property management preferred. Ability to read and interpret documents such as reports, policies and procedures, safety rules and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from client, vendors, tenants and supervisors. Ability to effectively present information to small or large groups. Intermediate to advanced skills with Microsoft Office Suite required. Strong interpersonal and problem solving skills. Basic analytical and mathematical skills required. This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. Pay Range$22—$25 USD About Lincoln Property Company Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 562 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 164 million square feet of development since its inception in 1965 and has another $19.5 billion currently under construction or in the pipeline. For more information, visit: ************ All job offers are contingent on completion of a background check and proof of eligibility to work in the United States. By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with the companies privacy policy.
    $22-25 hourly 3d ago
  • Temporary Administrative Assistant

    Radiology Partners 4.3company rating

    Administrative Associate job 27 miles from Hamden

    Join Jefferson Radiology, Transform your Career and Radiology! Who We Are: Established in 1963, Jefferson Radiology is proud to be the largest radiology practice group in Connecticut. With ten imaging centers in central Connecticut and affiliations with multiple regional hospitals, Jefferson Radiology offers a breadth of services and a level of diagnostic and therapeutic radiology expertise unparalleled in the region. Kindness is the language we speak, not only to our patients but also to our colleagues and teammates. Jefferson Radiology is a proud affiliate of Radiology Partners (RP), one of the leading radiology practices in the US; at Jefferson, you'll work with some of the healthcare industry's most innovative minds on high-impact projects designed to move the practice of radiology forward. Together with Radiology Partners, we are on a mission to transform radiology. What We Offer: Radiology is a team sport, and Radiology Partners is building a community of physicians and support teammates who embody our practice values and believe in our bold mission to transform radiology. Here's why you should join the Jefferson / RP team: * Flexible work environment, work/home life balance * Community presence: 9 imaging centers and 8 hospital affiliations * Leading the pack in the development of AI tools and technology resources * Competitive compensation and benefits * Opportunities for professional development Jefferson Radiology is seeking an Administrative Assistant to join our growing team! SUMMARY: The Clerical Assistant plays a vital support role within the department, responsible for providing administrative and operational support across a variety of tasks and initiatives. Key responsibilities include managing calendars and schedules, organizing departmental project data, coordinating mailings (e.g., patient letters and reports), tracking task completion, monitoring department files such as PC names, upcoming events, managing supply and order requests, and supporting small project initiatives. This position requires strong organizational skills, attention to detail, and the ability to follow through on time-sensitive deliverables with minimal supervision. The Clerical Assistant works closely with department managers and staff to ensure timely execution of administrative processes, promotes operational efficiency, and supports the department's reporting and documentation needs. DESIRED PROFESSIONAL SKILLS AND EXPERIENCE * Associate degree or equivalent experience required. 3+ years of experience in clerical setting (preference of medical environment) * Excellent customer service and interpersonal skills, including the ability to motivate employees. * Strong computer skills and knowledge of Microsoft Office. * May be asked to lift up to 10lbs on occasion Want to learn more about Jefferson Radiology? Visit us at Jefferson Radiology - World-Class Radiological Care The hourly range for this position is $23-$27. Final determinations may vary based on several factors including but not limited to education, work experience, certifications, geographic location etc. In addition to this range, Radiology Partners offers competitive total rewards packages, which include possible incentive and productivity programs, health & wellness coverage options, 401k benefits, and a broad range of other benefits such as family planning and telehealth (all benefits are subject to eligibility requirements). Radiology Partners is an Equal Employment Opportunity Employer committed to providing equal opportunities in all our employment practices. The Practice prohibits discrimination, harassment, and retaliation in any form based on race; color; religion; genetic information; national origin; sex; sexual orientation; gender identity and expression; pregnancy; age; disability; citizenship status; veteran status; or any other category protected by federal, state, or local laws. CCPA Notice: When you submit a job application or resume, you are providing the Practice with the following categories of personal information that the Practice will use for the purpose of evaluating your candidacy for employment: (1) Personal Identifiers and (2) Education and Employment History. Radiology Partners participates in E-verify. Beware of Fraudulent Messages: Radiology Partners will never request payment, banking or other financial information in exchange for interviews or as part of the hiring process. Additionally, we will not send checks for deposit into your bank account at any stage of recruitment. All communication during the interview and hiring process should come from an email address ending in "@radpartners.com." If you suspect you are receiving a fraudulent job offer or solicitation from Radiology Partners or one of our local practices, please email ********************** to notify our team.
    $23-27 hourly 13d ago
  • Junior Executive/Personal Assistant to HNWI at family office in Greenwich, CT (1-2 days / week onsite)

    BCL Search 4.1company rating

    Administrative Associate job 42 miles from Hamden

    Our client, a family office based in Greenwich, CT, is looking to hire a star Junior Executive/Personal Assistant to handle ranging day-to-day logistics for a HNWI and family. The role will be about 60-70% personal and 30-40% business related support. The successful candidate will be exceptionally organized, detail oriented and proactive. They will possess strong verbal and communication skills, be resourceful, flexible, and professional. Candidate must have previous experience providing high-level support to a top Executive. This person will work on a hybrid schedule in Greenwich 1-2x a week. RESPONSIBILITIES Provide top notch Executive & Personal support to Founder Organize and coordinate full travel arrangements (domestic and international) for business and personal needs Maintain a high-volume schedule and personal calendar and maintain contacts Prepare and submit personal and business expenses Schedule meetings and appointments Screen and handle calls, provide information, take messages Prepare correspondence Liaise with drivers, household staff, decorator, etc., and set protocols Coordinate kids' schedules Coordinate dining reservations and help plan events Brainstorm and purchase gifts and handle returns Assist with various office needs and tasks Run errands when needed Tackle ongoing ad hoc projects as requested REQUIREMENTS 1-2 + plus years of prior executive support Superb written and verbal communication skills Excellent knowledge of administrative procedures Detail-oriented, organized and punctual Ability and willingness to take initiative Proficient with Microsoft Suite Must be dependable, hold confidentiality and possess discretion Ability to work well independently and as part of a team Very detail oriented Excellent process management skills A flexible and positive approach to the job is a must! Access to a car helpful SALARY $100-125K base + bonus HOURS 8:30/9am - 5:30/6pm + availability to be reachable after hours/weekends as needed
    $100k-125k yearly 21d ago
  • Obstetrics/Gynecologist Is Needed for Locums Assistance in New York

    Weatherby Healthcare

    Administrative Associate job 27 miles from Hamden

    If you are seeking a new opportunity or would simply like to learn more about locum tenens, give Weatherby a call today for details. Must have active state license BC or BE required Weekdays, Days BLS required 15 - 20 patients per day in clinic Must be able to perform full scope OBGYN clinic Credentialing needed DEA needed Paid malpractice insurance; pre-paid travel and housing expenses Assignment details and time entry in online portal Competitive compensation 24-hour access to your Weatherby Healthcare consultant Charter member of NALTO From $200.00 to $225.00 hourly Ranges shown should be used as an estimate and are affected by many factors including the critical need of the position, your overall experience and qualifications, and other considerations. Please reach out to your consultant for more information."
    $46k-145k yearly est. 20d ago
  • Executive/Personal Assistant to President

    Nefco Holding Company LLC

    Administrative Associate job 34 miles from Hamden

    NEFCO is looking for an Executive/Personal Assistant that will provide full and diversified administrative support to the President. The EA will serve as a facilitator to coordinate schedules, obtain requested information, maintain reports, and other related activities while looking out for the best interests of the executives and the company. Responsibilities: * Manage professional and personal calendars, coordinate schedules, plan appointments and activities * Use tact, discretion, and good judgment in handling sensitive and confidential information * Ability to prioritize multiple tasks, meet deadlines and maintain high quality attention to detail * Demonstrate high levels of professionalism when communicating in person, by email or by phone * Book travel, provide directions, provide documents as needed * Meet and escort visitors, vendors and clients * Compose and type correspondence, memos and emails * Assist with meeting preparation and follow up, including maintaining agendas, creating pre-meeting packets, taking notes if needed, distributing and checking on follow-up items * Being able to communicate around the clock * Personal errands (lunch, etc) * Special projects assigned Requirements * 5+ years of experience within an Executive/Personal Administrative Assistant function * Proven proficiency with Microsoft office suite including Microsoft Excel, Outlook, Teams, etc. * Strong organizational, written and verbal communication skills are required. * Maintain highest degree of professionalism at all times and ensure confidentiality in all aspects related to the company.
    $55k-86k yearly est. 16d ago
  • Admin and Showroom Associate

    AB Hires and Consulting

    Administrative Associate job in Hamden, CT

    A growing leader in the design and installation of high-end commercial kitchen spaces is seeking a detail-oriented and organized Showroom & Administrative Manager to oversee daily operations at their kitchen showroom. This hybrid role combines administrative support with client-facing responsibilities, requiring a hands-on individual who can manage phone and email communications, assist with billing and scheduling, maintain showroom organization, and support the sales and design teams. You will serve as the face of the showroom while also ensuring smooth and efficient back-office operations. Responsibilities: Administrative Support Track leads, sales activity, and customer interactions using CRM tools Maintain and organize client records, project files, and related documentation Assist with billing, collections, and payment follow-ups Handle general administrative tasks such as filing, data entry, scanning, and document preparation Communicate with vendors and manage order tracking when necessary Client Engagement & Sales Greet and assist walk-in clients, builders, and designers in the showroom Provide product and service information, including layout suggestions and appliance options Manage the full sales cycle from initial inquiry to post-sale follow-up Prepare and send estimates, quotes, and invoices using company systems Answer phone and email inquiries professionally and promptly Showroom Management Maintain showroom cleanliness, layout, and product displays to ensure a welcoming environment Oversee inventory of samples, brochures, and marketing materials Coordinate with design and installation teams to ensure smooth project handoff and completion Schedule client appointments and maintain the team calendar Qualifications: 2+ years of experience in a showroom, retail, sales, or related client-facing role (preferably in kitchens, design, or construction) Strong organizational and multitasking skills Excellent communication and interpersonal abilities Proficiency with invoicing and estimating tools (QuickBooks, Excel, or similar) Experience with Microsoft Office, Google Workspace, or similar tools Interest or experience in kitchen design, appliances, or construction is a plus
    $32k-51k yearly est. 25d ago
  • SECRETARY I II - BOE POSTING

    City of Shelton, Ct 3.8company rating

    Administrative Associate job 11 miles from Hamden

    For description, visit PDF: ********************* org/Home/DownloadDocument?doc Id=a6dcd422-c149-4120-8626-8b61ab6e9b95
    $35k-45k yearly est. 20d ago
  • Administrative Assistant & Scheduler

    4 Your Peace of Mind LLC

    Administrative Associate job 41 miles from Hamden

    Job DescriptionBenefits: Competitive salary Opportunity for advancement Training & development The Administrative Assistant/Scheduler is responsible for overall office agency operations coordination activities and providers services in accordance with agency policies. The Scheduler/Receptionist is responsible for the scheduling of all clinicians as well as answering and redirecting incoming calls to the agency. Reports To: CEO, CFO, Administrator, Supervisor of Clinical Services, Therapy Manager, and HHA Program Supervisor. Qualifications: Must have a high school diploma or equivalent, typing, clerical skills and be competent with computers/agency utilized software. Minimum of two years experience in the health care industry and one year experience in home healthcare (preferred) Possess an understanding of the issues related to the delivery of home health services and the ability to problem solve effectively. Possess a knowledge of Medicare guidelines governing home health agencies (preferred) The ability to communicate with a diverse population of individuals is required. Must have exceptional customer service skills and be able to communicate well with all incoming callers. Must be organized and detail oriented and possess effective communication skills both orally and in writing. Must be able to utilize communication channels established by agency: phone lines and TigerConnect. Proficiency/basic knowledge in software use such as Microsoft Word, PowerPoint and Excel. Must have exceptional customer service skills and be able to communicate well with referral sources, patients, family members and agency employees. Must possess a valid state drivers license and automobile liability insurance. Physical/ Environmental Demands: Requires the ability to sit, stand, pivot, twist and change position frequently Requires the ability to lift, push, pull, and carry 20-50 lbs. frequently. Requires the ability to climb stairs, navigate all types of residences and access means. Requires the ability to utilize telephone, laptop computer and clinical equipment. Requires the ability to travel to/from Agency, client homes and other professional appointments on a frequent daily basis. Duties: The Administrative Assistant/Scheduler responsibilities includes but are not limited to: Direct and coordinate referrals, patient information and verify insurance eligibility. Coordinate scheduling of client admissions within 48 hours of approved referral. Schedule employee visits in EVV system. Confirm visits in EVV Human Resource duties as assigned. Develop and maintain monthly employee in-service calendar and update department heads as to status of employee in-services. Triage phone calls. Report client complaints/concerns to Administrator/Assistant Administrator or designee. Scan documents into client medical records. Office Administrative Assistant duties such as answering phones a courteous , customer-friendly manner. Prepare patient assessment packets, including admission, re-certification, and post-hospitalization packets. Maintain office supplies. Process signed, unsigned order and 485s Maintain Order Tracking Report weekly. Date stamp all received documents Send the discharge/transfer summary/episode detail summary and case conference/ 60-day summary to the physician. Assist with ADP preparation. Support Billing team by verifying paper visits notes. Attend meetings Coordinates with the administrative team to complete audits to ensure Agency compliance with regulations. Adhere to and participate in the Agencys mandatory HIPAA/Privacy Program and Employee Compliance Program. Read and adhere to all Agency Policies and Procedures and follow Employees Handbook guidelines. Follows established line of communication and authority. Participate in clerical on-call rotation.
    $38k-55k yearly est. 6d ago
  • Administration Intern

    Gramercy Funds Management 4.8company rating

    Administrative Associate job 42 miles from Hamden

    Administrative Assistant Intern Job Description Join Our Team and Build Your Career We are seeking a motivated and detail-oriented Administrative Assistant Intern to join our dynamic team. This internship provides an excellent opportunity to gain hands-on experience in administrative operations, organizational management, and professional communication. If you are looking to start your career in a supportive environment and develop critical skills, this role is for you. Key Responsibilities Provide administrative support to the team, including scheduling meetings, managing calendars, and preparing documents. Handle email correspondence and phone inquiries with professionalism and efficiency. Maintain and organize files, records, and databases to ensure smooth office workflow. Assist in data entry, reporting, and analysis for various projects and tasks. Support event planning and coordination for team activities and functions. Collaborate with team members to streamline processes and improve efficiency. Perform other administrative duties as assigned. Qualifications Currently pursuing a degree or diploma in Business Administration, Office Management, or a related field. Strong organizational skills with a keen attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent written and verbal communication skills. Ability to multitask and prioritize tasks effectively in a fast-paced environment. Team-oriented with a positive attitude and eagerness to learn. Benefits of the Internship Hands-on experience in administrative tasks and office operations. Opportunity to work in a collaborative and professional setting. Skill development in organization, communication, and technology tools. Networking opportunities with industry professionals and team members. Potential for growth within the company or industry.
    $35k-49k yearly est. 37d ago
  • Administrative Associate - Behavioral Health

    Institute of Living 3.6company rating

    Administrative Associate job 31 miles from Hamden

    High School diploma required. Additional education preferred. One to two years previous secretarial experience. Basic keyboard skills with proficiency in use of personal computer. Good communications skills. We take great care of careers. As a Hartford HealthCare entity, The Hartford Hospital Institute of Living provides eligible employees with an extensive benefits package and all the benefits of working in a thriving centrally located urban community: Medical and dental benefits 401(k) plan with employer match Generous paid time off with accrual starting on the date of hire Additional voluntary benefits as well as employee discount programs Located on the Institute of Living's historic park-like grounds designed by Frederick Law Ohlmsted With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge - helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment. As an Equal Opportunity Employer/Affirmative Action employer, the organization will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. Work where every moment matters. Every day, more than 40,000 Hartford HealthCare employees come to work with one thing in common\: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut's most comprehensive healthcare network. The Institute of Living, one of the first mental health centers in the U.S., remains one of America's leading not-for-profit centers for patient care, research and education in the fields of behavioral, psychiatric and addiction disorder. Through our dedicated, experienced and skilled clinicians, we provide patients and their families with the highest quality of personalized care. Programs are offered for children, adolescents and adults struggling with mental illness as well as offering services specializing in Anxiety, Eating Disorders, and Geriatric Services. Job Summary Provides a full range of varied, multi-skilled secretarial, clerical, and administrative support under general direction that requires creativity, and independent, discretionary judgment, and confidentiality to ensure that the needs of the internal and external customer are met. Reports to assigned supervisor.
    $30k-45k yearly est. 25d ago
  • Patient Administrative Associate - Surgical Oncology

    Midstate Medical Center 4.5company rating

    Administrative Associate job 14 miles from Hamden

    High school graduate or equivalent experience, additional education preferred. One-two years of secretarial experience is preferred. Requires good keyboarding and PC skills, good communication, telephone skills, knowledge of medical terminology, and proficiency in use of various office machinery. Must be able to multi task and set priorities. We take great care of careers. With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge - helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment. Work where every moment matters. Every day, more than 40,000 Hartford HealthCare colleagues come to work with one thing in common\: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut's most comprehensive healthcare network. Serving our community since 1998, MidState Medical Center is a vibrant and progressive organization with a genuine concern for our patients, community, and employee's alike. We've earned top honors for quality stroke care, gold level recognition for organ donation, and employing leaders in the field of cardiovascular and pulmonary rehabilitation, providing the highest quality level of care. The Patient Administrative Associate, through communication, requisitioning and management of supplies and equipment, coordinates the activities of the nursing staff, the patient, the physician, other hospital departments and visitors. He/she performs general receptionist and clerical duties in order to facilitate efficient functioning of the nursing unit.
    $32k-47k yearly est. 1d ago
  • Administrative Services Assistant

    Connecticut State Community College 4.3company rating

    Administrative Associate job 18 miles from Hamden

    Details: . Hours: Full-time, 35 hours per week Closing Date: The committee will begin review of applications immediately. Applications must be submitted by 5:00pm (EST) on Wednesday, July 16, 2025 Location: CT State Housatonic 900 Lafayette Blvd, Bridgeport, CT 06604 **This position is not remote** For more information about CT State Community College and the campus please visit Home - CT State CT State Community College Mission: Connecticut State Community College provides access to academically rigorous and innovative education and training focused on student success. The college supports excellence in teaching and learning, makes data-informed decisions, promotes equity, and advances positive change for the students, communities and industries it serves. CT State Community College Vision: Connecticut State Community College is recognized for exceptional student success, educational leadership and transformative collaboration with business and industry, government, educational and key stakeholders while advancing diverse opportunities for Connecticut’s citizens and communities. CT State Community College Equity Statement: Connecticut State Community College commits to bold and disruptive change by actively identifying, naming, and dismantling structural racism, systemic poverty, and other barriers; establishing equitable and anti-racist policies and practices; and empowering students, faculty, staff, and administrators to advance racial, social, and economic justice. Our core collective responsibility is to continuously assess practices and policies and transform the world we live in by eliminating inequities. Anticipated Start Date: September 2025 Position Summary: The Administrative Services Assistant is responsible for a wide range of procurement, accounts receivable, accounts payable, payroll, cashiering, and administrative services at a Community College. Example of Job Duties: Under the direction of the Director or Associate Director of Finance and Administrative Services or other administrator, the Administrative Services Assistant is accountable for the effective performance in these essential functional areas: Procurement and accounts payable Accounts Receivable and cashiering Scheduling events and facilities Inventory/asset management In addition to the accountabilities listed above, the incumbent is required to carry out the essential duties of: Attendance and participation at convocation and commencement ceremonies; Service on assigned committees and task forces; Attendance and participation at committee, staff, informational and professional meetings. These may involve attendance at evening or weekend events. This posting includes qualifications, experience and skills but is not limited to the full specifications stated in the job description. Minimum Qualifications: Bachelor’s degree in an appropriately related field and up to three years of relevant experience; or a combination of education, training and experience which would lead to the competencies required for successful performance of the position’s essential duties. Incumbents are required to have demonstrated advanced knowledge and abilities in the following: Experience working in a cashiers, finance, financial aid, or other similar financial and/or business office. Candidates must possess proven ability to effectively work with culturally, linguistically, and ethnically diverse faculty, staff, and students. They are expected to have excellent interpersonal oral and written communication skills along with strong Information technology literacy skills such as Microsoft Office (Word, Excel, Outlook, Teams etc.). Preferred Qualifications: Experience using Event Management software e.g. EMS. Experience planning, organizing, and executing full cycle events management including billing and receivables. Experience using financial database software to process financial transactions, e.g., Banner. Experience in a Higher Education environment. Starting Salary: Minimum Salary; $54,141 approximate annual plus excellent State of CT medical insurance, retirement, and related fringe benefits. The salary will be based on the selected candidate’s qualifications such as education and job-related experience, and internal equity. We offer a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous leave policies; several retirement plans; and many choices for comprehensive health insurance. You also have access to many additional benefits to save for retirement, protect your family & more with supplemental benefits. Tuition reimbursement may apply if applicable. For more information, please visit our website at: CSCU - Human Resources - Future Employees. Application Instructions: To apply you must submit a cover letter and resume. The cover letter may be entered as text in the corresponding box, or it can be uploaded as a combined file with the resume. Incomplete applications or those submitted after the closing date will not be considered and links to other sources to view resumes are not acceptable. To apply via our website, visit ******************* Selection Procedure: Following the closing date, application materials will be evaluated by a selection committee. Candidates selected for further consideration will be limited to those applicants who are best qualified based on the minimum and preferred qualifications and who have submitted all the required documents by the closing date and time listed on the job announcement. Candidates who have been selected and approved to interview will be contacted, and finalists will be recommended for further consideration by the Hiring Manager for final selection and recommendation for employment. The selection process may also include practical exercises (i.e., teaching demonstration and/or other written, technical, manipulative, or simulation exercises) to evaluate candidates' qualifications. Background Screening: All employment, if offered, is contingent upon proof of citizenship or employability under the requirement of the Immigration and Control Act (IRCA) and the successful passing of a background check, including granting permission to contact current and previous employers for verification. CSCU is committed to providing a safe campus community. Background investigations include reference checks, a criminal history record check and, when appropriate, a financial (credit) report or driving history check. Continuing Notice of Nondiscrimination CSCC does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, veteran status, sexual orientation, genetic information or criminal record. The following persons have been designated to handle inquiries regarding the non-discrimination policies: John-Paul Chaisson-Cardenas, PhD, MSW, Vice President of Diversity, Equity, and Inclusion, (*************************************). CSCC IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER, M/F Powered by JazzHR 9rasF0irHw
    $40k-47k yearly est. 13d ago
  • Part-Time Automotive Front Desk & Administrative Assistant (1PM-6PM Weekdays)

    Suburban Subaru

    Administrative Associate job 41 miles from Hamden

    Job Title: Part Time Automotive Receptionist/Administrative Assistant Job Summary: Suburban Subaru is looking for a dedicated Automotive Receptionist/Administrative Assistant to join our team! This position requires availability Monday through Friday from 12:00 PM to 6:00 PM, with holiday and occasional weekend coverage as needed. As the first point of contact for our dealership, you'll play a vital role in ensuring that visitors and customers receive a warm welcome and efficient assistance. You will manage incoming calls, directing them to the appropriate team members, while addressing customer inquiries. This dynamic, customer-facing role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Compensation & Benefits: Hourly pay ranges from $16.35 to $17.50, commensurate with experience. Key Responsibilities: Greet and assist visitors and customers with professionalism and warmth. Answer and manage incoming calls on a multi-line phone system, ensuring efficient communication. Accurately process customer information for vehicle registrations and related documentation as needed. Maintain organized and up-to-date registration records as needed. Keep the reception and waiting areas tidy and well-organized. Support general administrative tasks as required. Qualifications: Familiarity with CT DMV vehicle registration processes is preferred. Strong communication and customer service skills are essential. Highly organized, detail-oriented, and capable of multitasking. Previous experience with a multi-line phone system is preferred. Proficiency in Microsoft Office applications. Experience in a fast-paced environment, preferably in the automotive industry. Bilingual (English/Spanish) is a plus. EEOC Statement: Suburban Subaru is committed to creating a diverse and inclusive team. We are an equal-opportunity employer dedicated to fostering a respectful and collaborative environment. We welcome applications from candidates of all backgrounds.
    $16.4-17.5 hourly 30d ago

Learn more about administrative associate jobs

How much does an administrative associate earn in Hamden, CT?

The average administrative associate in Hamden, CT earns between $26,000 and $62,000 annually. This compares to the national average administrative associate range of $23,000 to $51,000.

Average administrative associate salary in Hamden, CT

$40,000

What are the biggest employers of Administrative Associates in Hamden, CT?

The biggest employers of Administrative Associates in Hamden, CT are:
  1. Yale New Haven Health
  2. AB Hires and Consulting
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