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Administrative associate jobs in Huntington Park, CA

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Administrative Associate
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  • Branch Office Administrator

    Edward Jones 4.5company rating

    Administrative associate job in Laguna Beach, CA

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team. At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. Job Overview Position Schedule: Full-Time Branch Address: 32392 Coast Hwy Suite 190, Laguna Beach, CA This job posting is anticipated to remain open for 30 days, from 24-Nov-2025. The posting may close early due to the volume of applicants. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself... Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events You can also expect... A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated... Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. Hiring Minimum: $26.10 Hiring Maximum: $31.00 Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act. Edward Jones is prohibited from hiring individuals with certain specified criminal history as set forth in Section 3(a)(39) and 15(b)(4) and Rule 17a-3(a)(12) of the Securities and Exchange Act of 1934, and conducts background reviews consistent with FINRA Rule 3110(e). A copy of a notice regarding the provisions of the Los Angeles County Fair Chance Ordinance is available at: dcba.lacounty.gov/wp-content/uploads/2024/08/FCOE-Official-Notice-Eng-Final-8.30.2024.pdf. Read More About Job Overview Skills/Requirements What skills would make you a successful BOA? Analytical Thinking Attention to Detail Adaptability Conversational Skills Digital Tool Utilization Team Collaboration Role Requirements Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. Read More About Skills/Requirements Awards & Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Read More About Awards & Accolades About Us Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.
    $45k-57k yearly est. 2d ago

  • Executive Personal Assistant

    Azlee

    Administrative associate job in Santa Monica, CA

    Role Description We are seeking a highly organized, proactive, and discreet Executive Personal Assistant to support AZLEE's owners, Baylee (CEO & Founder) and Patrick (CFO), with a focus on household, personal, and lifestyle management. This is a part-time, mostly in-person role based in Santa Monica, CA, with the majority of work involving errands, household coordination, and personal support rather than in-office business operations. The position will begin at 2 days per week, with a plan to increase hours over time as needed. The assistant will play a key role in helping the owners stay organized and supported during a busy chapter of life, allowing them to focus on family, creative work, and leadership responsibilities. This role requires strong judgment, professionalism, and comfort with maintaining privacy and boundaries. Responsibilities Household & Personal Support (Primary Focus) • Coordinate errands, returns, pickups, and deliveries • Manage household scheduling (service appointments, repairs, installations, cleaners) • Assist with personal appointments, reservations, and day-to-day logistics • Organize items for donation, storage, or repair • Assist with purchases, gifting, and miscellaneous home-related tasks • Support logistics and communication during the owners' parental leave • Help keep household systems organized and running smoothly • Light home organization projects as needed • Occasional in-home support for scheduled tasks (with boundaries and clear expectations) Lifestyle & travel Support • Assist with travel research, booking, and itinerary organization • Maintain lists, reminders, and personal administrative tasks • Prepare packing lists and help with packing/unpacking if requested Light Business Support (As Needed) • Manage owners' calendars • Flag important emails and support inbox organization • Assist with simple document organization or follow-up tasks • Light vendor or appointment communication • Help with occasional AZLEE-related errands (picking up or dropping off materials/samples) Local Errands & Transportation • Must have a reliable car for errands, returns, pickups, and local travel • Mileage reimbursed for work-related driving Qualifications • Experience supporting executives, entrepreneurs, principals, or households • Exceptional organization and time-management skills • Strong written and verbal communication • Discreet, trustworthy, and able to maintain strict confidentiality • Comfortable running errands and performing hands-on tasks • Proficient in Google Suite (Docs, Sheets, Calendar) • Warm, professional presence with strong boundaries Compensation $28-$35 per hour, depending on experience.
    $28-35 hourly 1d ago

  • Administrative Supervisor

    Hire Power 4.0company rating

    Administrative associate job in Los Angeles, CA

    83000.00 USD - 106000.00 USD Our client, an Am Law 100 firm, is seeking an Administrative Supervisor for its Los Angeles office. Reporting to the Director of Business Operations, this role is responsible for overseeing daily administrative functions, supervising office staff, and supporting the implementation of firm wide initiatives at the local level. Key Responsibilities: Oversee day-to-day operations of departments including Client Services, Paralegals, Office Services, Records, Facilities, and Reception Supervise staff, manage workflow, and ensure department priorities and resources are aligned Coordinate and implement firmwide initiatives and local office projects, including moves, maintenance, and security Plan and execute office events and contribute to employee onboarding and integration Maintain vendor relationships and administrative files, generate reports and presentations Support budgeting processes, including planning, tracking, and reconciliation for assigned departments Assist in hiring and onboarding of administrative staff Act as a liaison between the local office and firm leadership on operational matters Qualifications: Bachelors degree preferred Minimum 6 years of experience in a legal or professional services environment required At least 2 years of supervisory experience preferred Proficiency in Microsoft Office Suite; familiarity with budget management and office services best practices Strong organizational, interpersonal, and communication skills This is a hybrid position with occasional overtime as needed. The ideal candidate will be proactive, collaborative, and experienced in managing office operations in a fast-paced, professional environment. Location Los Angeles, California, United States Salary 83,000.00 - 106,000.00 (USD) Package Details Full benefits & bonus
    $53k-86k yearly est. 60d+ ago

  • Branch Office Administrator

    Edward Jones 4.5company rating

    Administrative associate job in Tustin, CA

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team. At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. Job Overview Position Schedule: Full-Time Branch Address: 17822 E 17th Street Suite 405, Tustin, CA This job posting is anticipated to remain open for 30 days, from 12-Dec-2025. The posting may close early due to the volume of applicants. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself... Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events You can also expect... A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated... Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. Hiring Minimum: $26.10 Hiring Maximum: $31.00 Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act. Edward Jones is prohibited from hiring individuals with certain specified criminal history as set forth in Section 3(a)(39) and 15(b)(4) and Rule 17a-3(a)(12) of the Securities and Exchange Act of 1934, and conducts background reviews consistent with FINRA Rule 3110(e). A copy of a notice regarding the provisions of the Los Angeles County Fair Chance Ordinance is available at: dcba.lacounty.gov/wp-content/uploads/2024/08/FCOE-Official-Notice-Eng-Final-8.30.2024.pdf. Read More About Job Overview Skills/Requirements What skills would make you a successful BOA? Analytical Thinking Attention to Detail Adaptability Conversational Skills Digital Tool Utilization Team Collaboration Role Requirements Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. Read More About Skills/Requirements Awards & Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Read More About Awards & Accolades About Us Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.
    $45k-57k yearly est. 2d ago

  • Office Administrator

    Goldco 3.5company rating

    Administrative associate job in Calabasas, CA

    Goldco is a growing financial services firm seeking a dedicated Office Administrator to support our team on-site at our Calabasas office. The ideal candidate is a reliable professional with expertise in customer service, completing data-entry with a high level of accuracy, and a natural ability to multitask. We are looking for someone with excellent communication skills and resourcefulness, as well as a strong work ethic and positive attitude. Must be able to effectively communicate between management, customers and other departments within the firm. We are a lean, tight-knit team and we are looking for a long-term team member. ***This is an in-office role in Calabasas, CA from 7am-4pm. Must be able to reliably commute to the Calabasas office Monday-Friday*** Day-to-Day Responsibilities: Manage a high volume of incoming and outgoing documentation and mail while faxing, scanning, emailing and filing those records appropriately- must be excellent at multitasking and prioritizing tasks based on level of urgency Point of contact between building management, maintenance, vendors and greet all visitors Inventory and upkeep of kitchen and supply room to ensure they are regularly stocked, organized, and clean Maintain an up to date team credit card reconciliation Manage answering and transferring incoming calls to the appropriate department Assist all departments with miscellaneous tasks as needed May require overtime on occasion Qualifications: 3+ years of experience in a similar role is required Calm demeanor; able to handle pressure with ease Able to maintain confidentiality with customer information Excellent time management skills Personable and customer service-oriented Possess excellent oral and written communication skills High attention to detail with speed and accuracy in daily operations Excellent computer skills; basic knowledge of Google Suite Experience with Salesforce a plus Consistent attendance, must be punctual and reliable Perks/Benefits: Health benefits after 30 days, company matched 401k after 60 days, and discretionary bonus/incentives available for performance Accrued paid time off, sick time, and paid holidays. Friendly office culture and atmosphere! Coffee bar, snacks, office lunches/gatherings Physical Demands: Must be able to remain in a stationary position at least 75% of the time Regularly move boxes weighing up to 30 pounds Constantly operates a telephone, computer and other office productivity machinery, such as a scanner, copy machine, and computer printer Must be able to effectively communicate with co-workers, customers and other third-parties Hours of operation are Monday through Friday, 7:00 am - 4:00pm. The expected pay range for this role is $20.00-$25.00 per hour. The base salary range for this position is listed above. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience and expertise, and may vary from the amounts listed here. Equal Opportunity Employer: We support a diverse workforce and are a Drug Testing and Equal Opportunity Employer. We do not discriminate against individuals on the basis of race, creed, color, gender, religion, national origin, age, disability, veteran status, pregnancy, marital status, citizenship status, sexual orientation, gender identity, genetic information, or any other classification protected by applicable laws.
    $20-25 hourly 5d ago

  • Color Assistant

    24 Seven Talent 4.5company rating

    Administrative associate job in Los Angeles, CA

    A leading apparel brand is seeking a Color Assistant to support its Raw Materials team for a 3-month onsite assignment in Los Angeles, CA. This role is ideal for someone highly organized, detail-oriented, and interested in color development, product processes, or merchandising support. Position Details • Title: Color Assistant • Location: Los Angeles , CA - Fully Onsite • Type: 3-Month Freelance Assignment • Compensation: $25-$30 per hour, based on experience • Start Date: ASAP What You'll Do • Check in and log inbound mail and submissions using trackers and PLM • Pull, organize, and prepare files for team review • Maintain color records, approval history, and file systems • Create and file folders for new and completed submissions • Maintain Color Continuity Cards to support seasonal consistency • Coordinate with internal partners and overseas teams to send approvals and track progress • Log submissions in and out as they move across stakeholders What They're Looking For • Strong organization skills and attention to detail • Ability to multitask in a fast-paced environment • Positive attitude and proactive communication • Strong written and verbal skills If you or someone you know would be a great fit, feel free to reach out or apply for more information.
    $25-30 hourly 3d ago

  • Administrative Coordinator

    Ascend Talent Solutions

    Administrative associate job in Los Angeles, CA

    Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in the Miracle Mile neighborhood of LA. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week
    $42k-62k yearly est. 3d ago

  • Amazon Vendor Central ads assistant

    Icon Sports Group

    Administrative associate job in Los Angeles, CA

    Key Responsibilities: Manage and maintain product listings and ads on Amazon Vendor and Seller Central and Walmart platforms. Create new product listings by generating product information and utilizing bulk feeds on Vendor Central, Seller Central, Walmart, and Shopify platforms. Update and optimize existing product data using bulk feeds. Support product visibility improvements through a basic understanding of SEO. Conduct accurate and detailed data entry and analysis using Excel. Assist with daily operational tasks such as inventory management and pricing updates. Collaborate with internal teams to ensure smooth e-commerce operations. Qualifications: Junior-level experience with Amazon Seller Central operations. Junior-level experience with Walmart Marketplace operations. Basic knowledge of SEO principles. Experience handling bulk data feeds. Proficiency in Excel for data entry and analysis. Preferred Attributes: Organized and capable of multitasking. Accurate and detail-oriented work ethic. Strong communication and teamwork skills. Location: Los Angeles, CA
    $26k-37k yearly est. 3d ago

  • Administrative Assistant

    LHH 4.3company rating

    Administrative associate job in Norwalk, CA

    Office Coordinator Employment Type: Full-Time We are looking for a highly organized and proactive Office Coordinator to provide administrative support across multiple departments at our Norwalk location. This role is essential in ensuring smooth day-to-day operations and delivering exceptional service to internal teams. Key Responsibilities: Serve as the central point of contact for office coordination and administrative support Manage scheduling, meeting logistics, and departmental communications Assist with document preparation, data entry, and reporting Coordinate office supplies, vendor relationships, and facility needs Support cross-functional teams with special projects and events Maintain confidentiality and accuracy in handling sensitive information Qualifications: 2+ years of experience in office coordination or administrative support Strong organizational skills and attention to detail Excellent communication and interpersonal abilities Proficiency in Microsoft Office Suite and other administrative tools Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment What We Offer: Competitive compensation and benefits package Collaborative work environment with opportunities for growth Onsite role with direct impact on multiple departments Compensation: $27 to $30 per hour Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance
    $27-30 hourly 5d ago

  • Dermatology Physican Assistant

    Hoag Health 4.8company rating

    Administrative associate job in Newport Beach, CA

    Hoag Health, the top-ranked health system in Orange County, CA, is seeking an experienced Dermatology Advanced Practice Provider (PA or NP) to join our skin-cancer-focused program in Irvine, CA. This is a full-time, outpatient position within a rapidly growing specialty service dedicated exclusively to skin cancer diagnosis, surveillance, and management. Our program is built around a multidisciplinary team with deep expertise in cutaneous oncology. Patients receive highly specialized care supported by advanced technology, including Mohs micrographic surgery, Vectra WB360 3D total-body imaging, and comprehensive dermoscopic monitoring. We emphasize accurate early detection, evidence-based management, and reducing unnecessary biopsies through high-quality imaging and dermoscopy. This position offers the chance to practice at the leading edge of skin cancer care, using state-of-the-art tools within a program known for innovation, precision, and exceptional outcomes. Details: Fulltime position. Schedule is Monday - Friday Outpatient-based position working in clinic setting Clinic location: Irvine, CA Comprehensive Team including: Dermatologist/Mohs Micrographic Surgeon, Medical Oncologists, Radiation Oncologists, Nurse Navigator Compensation: Competitive Compensation Package Base guaranteed salary Comprehensive benefit package: Medical, dental, vision, PTO, retirement (401k with a match) Generous paid time off policy CME stipend of $2,000 annually Malpractice coverage provided Hoag Health qualifies for public student loan forgiveness Qualifications: Has prior dermatology experience Is competent and confident in dermoscopy (preferred requirement); training will be offered from leading dermscopy expert to upscale the skill Thrives in a focused specialty environment rather than general or cosmetic dermatology Values patient continuity and the opportunity to build long-term, meaningful relationships Appreciates working with autonomy while supported by a highly collaborative team Graduate from a Physician Assistant or Nurse Practitioner training program, evidence of satisfactory performance and completion of proctoring requirements Current license in good standing to practice as a Physician Assistant or Nurse Practitioner in the state of California Current and active DEA licensure Current BLS and ACLS certification Excellent communication skills and interest in working in a collaborative / team-oriented environment are a must. Epic EMR experience is preferred but not required Contact: Steven Yi Physician Consultant ******************
    $31k-36k yearly est. 2d ago

  • Executive Personal Assistant

    Set Active 4.3company rating

    Administrative associate job in Beverly Hills, CA

    SET Active is a fast-paced, growing women's athleisure startup, known for delivering elevated everyday essentials designed for movement, comfort, and lifestyle. We're a small but mighty team with big ambitions, and we're looking for a strategic, solutions-oriented, and collaborative Executive Personal Assistant to support our leadership team and help keep our operations running smoothly. About the Role The Executive Personal Assistant will provide high-level administrative and personal support to the COO and CBO, ensuring their professional and personal responsibilities are efficiently managed. This role requires discretion, excellent organization, and the ability to anticipate needs in a fast-moving startup environment. Key Responsibilities Executive Administrative Support Manage and maintain the COO and CBO's professional calendars. Schedule, prioritize, and coordinate meetings, events, and travel arrangements. Draft correspondence, prepare documents, and maintain organized records. Personal Assistance Travel Arrangements: Book personal travel including flights, hotels, car rentals, and create detailed itineraries. Calendar & Appointments: Schedule personal appointments such as medical visits, family events, and social activities. Errands: Handle personal errands such as dry cleaning, returns/exchanges, mailing, and deliveries. Event Planning: Organize personal events including birthdays, dinners, and family gatherings; manage guest lists, vendors, and logistics. Shopping & Gifts: Assist with personal shopping, gift purchasing and wrapping, and preparation of holiday or special occasion cards. Children's Activities: Coordinate school tours, extracurricular activities, and healthcare appointments. Document Management: Maintain personal documents including insurance, legal papers, and travel visas. Vehicle Management: Schedule car maintenance, gas, and car wash appointments. Home Management: Support household needs including housekeeping coordination, home maintenance, vendor management, filter/tech upkeep, parking, and renewals. Office & Facilities Support Kitchen & Supplies Management: Monitor and restock groceries and kitchen essentials; ensure appliances are maintained. Office Supplies & Mail Handling: Manage inventory and restocking of office supplies; handle incoming/outgoing mail and packages. Facilities & Vendor Coordination: Serve as liaison with vendors for office and facility needs, including Wi-Fi, appliances, and maintenance. Culture & Team Support Coordinate office celebrations and team events, such as birthdays, milestones, last-day treats, new team member lunches, and team-building activities.
    $66k-107k yearly est. 10d ago

  • Clinical Administrative Support Specialist

    Sandbox 4.3company rating

    Administrative associate job in Riverside, CA

    Essential Duties And Responsibilities Other duties may be assigned. Provide data entry and retrieval for web-based electronic data system: Enter, maintain, and retrieve data for ongoing program analyses, maintenance, and accreditation. Assist in creating reports for the Physician Assistant Studies program, institution, and accrediting organization. Verify Preceptor credentials upon initial contact and maintain documentation annually. Monitor Clinical Site Affiliation Agreements and coordinate for renewals as needed. Provide CME Certification as necessary to active PA preceptors and maintain documentation thereof. Upkeep documentation of affiliate faculty status. Monitor students for entrance into the clinical year by verifying the following: immunization records, drug screen, background screen, OSHA and HIPPA training certificates, signed waiver to release medical information to clinical sites, ACLS / BLS , and student emergency contacts. Coordinate OSHA safety training prior to entrance into the clinical year. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with the clinical year scheduling process, including preceptor and student notification of clerkship schedules. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with scheduling and coordinating call-back days and clinical orientation. Data collection and analysis: Input and extract data concerning end-of-rotation exam scores and performance trends. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with students reporting to clinical sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with community outreach for recruitment of clinical preceptors and sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with maintaining relationships/PR with preceptors such as sending Christmas cards, newsletters, awards, and invitations to graduation ceremonies. Act as liaison between Graduate Admissions Department and the Physician Assistant Studies program: answer telephone and email inquiries, review and filter PA program applications, initiate applicants' interview files, and assist in administering screening tests. Must have a valid and current California driver's license.
    $41k-55k yearly est. 60d+ ago

  • Administrative Officer, Pathology Lab Business Office

    UCLA Health 4.2company rating

    Administrative associate job in Los Angeles, CA

    General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday - Friday, 7:00am - 4:00pm Posted Date 12/11/2025 Salary Range: $32.2 - 51.36 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 28064 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility The Lab Business Office of Pathology & Laboratory Medicine is seeking to hire an Administrative Officer. Primary duties include: * Provide administrative support to the management team * Coordinate parking assignments and requests for repair/maintenance * Process invoice and billing reconciliations * Assist with preparing correspondences and reports * Manage all forms, policies, and procedures * Maintain inventory of office supplies Salary Range: $32.20/hour - $51.36/hour Job Qualifications Press space or enter keys to toggle section visibility * At least two years of administrative experience. Healthcare administrative experience is a plus. * High school diploma or equivalent (e.g. HiSET or GED) * Working knowledge of Microsoft Suite, with strong proficiency in Word, Excel, and Outlook * Excellent customer service skills * Excellent written and verbal communication skills * Superb organizational and time management skills * Resourceful with ability to resolve and troubleshoot problems independently * Ability to learn and become proficient in various software applications.
    $32.2-51.4 hourly 11d ago

  • Executive Personal Assistant

    Maven Recruiting Group

    Administrative associate job in Beverly Hills, CA

    Job Description Do you excel at bringing order, calm, and precision to the life of a high-profile leader? This Executive Personal Assistant opportunity offers the rare chance to partner with an UHNW principal in Los Angeles and become the backbone of their personal and household operations. You'll be the person who moves mountains quietly: Anticipating needs, navigating shifting priorities, and ensuring the rhythm of each day runs without interruption. From seamless travel orchestration to managing a fast-moving calendar and handling sensitive personal matters, you will provide trusted, high-touch support at the highest level. The Role: Executive Personal Assistant The City: Culver City, Los Angeles (onsite) The Money: $150-215k base + bonus & exceptional benefits The Company: UHNW Private Family Office The Ideal Candidate: Operates with a 24/7 mindset. Kind. Unshakeable. Discreet. Polished communicator. Meticulous. Adaptable. Thick-skinned. Collaborative and solutions-oriented. Your Day-to-Day: • Deliver around-the-clock support, including managing an ever-evolving calendar and coordinating all aspects of travel (private aviation, ground transport, hotels, itineraries, logistics). • Accompany the principal when needed to provide real-time support and complete advance prep for upcoming commitments. • Oversee vendors, maintain household systems, and ensure all personal and home operations run smoothly. • Handle personal tasks such as gifting, errands, event prep, and special projects with elevated attention to detail. • Offer refined, concierge-level service with professionalism, warmth, and absolute confidentiality. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information. For Internal Use: #LI-BO1 #LI-Onsite
    $55k-86k yearly est. 26d ago

  • Personal Assistant to Deep Tech Founder & CEO

    Skylus Organization

    Administrative associate job in Long Beach, CA

    Skylus Organization is the personal office of Mr. Jay Skylus. Skylus Organization exists to advance transformative technologies, long-horizon research, and mission-aligned ventures that protect humanity and build resilience for the future. Skylus provides executive and operational support across the Founder's portfolio, including Aevum, a company pioneering autonomous launch and logistics systems to deliver space access and global cargo on demand. ************** Personal Assistant to Deep Tech Founder & CEO This is an exclusive opportunity to join the inner circle of a founder building the future of aerospace, AI, and space logistics. As the Personal Assistant, you'll do more than manage schedules, you'll ensure the future runs on time. You'll move at the pace of a founder who, in the same day, designs AI architectures, engineers next-generation aircraft, leads software teams, manages space missions, and raises capital from the world's most discerning investors. You'll have a front-row seat to history in the making, from investor briefings to private dinners, from aerospace labs to institutes tackling today's greatest challenges. Your job is to orchestrate the environment around the Founder so nothing distracts him from building what matters most. This is a high-trust, high-profile, high-impact role. If you thrive on pace, precision, and presence, this is your seat. Key Responsibilities Personal & Tactical Support Manage a complex calendar, integrating personal, professional, and social commitments. Coordinate personal logistics (errands, vendor management, appointments) and ensure seamless integration between personal and professional domains. Ensure office setups, workspaces, and daily environments run smoothly. Plan and align family activities and events with the Founder's schedule. Professional & Strategic Support Act as gatekeeper, filter inbound requests and escalate only what matters. Work closely with Aevum's leadership team to ensure alignment with Founder's priorities. Prepare agendas, reminders, and briefing notes for key meetings. Track expenses and reconcile with accounting. Support small professional-social events (investor dinners, think tank engagements). Project Management & Executive Support Oversee task tracking and follow-ups across leadership, ensuring projects move forward on time. Maintain visibility into priorities, deadlines, and dependencies using workflow management tools. Create clear checklists, reminders, and workflows that keep the Founder and team aligned. Anticipate bottlenecks, flag risks early, and drive resolution by coordinating with the right people. Ensure accountability loops are closed, every task assigned is tracked through to completion. Oversee administrative staff. Travel & Logistics Plan and book complex travel (domestic + international). Anticipate issues and resolve them in real time. Ensure seamless logistics across professional, personal, and family domains. Brand & Values Alignment Provide light public-facing support - capturing content, coordinating photos, noting key moments of the Founder. Maintain awareness of context, tone, and optics to ensure alignment with the humanity-first, protector ethos of Skylus and Aevum. Uphold confidentiality and discretion at all times. Required Qualifications 3+ years of experience as a supporting high performance founders or executives in a technical or highly regulated industry. Experience supporting senior executives or founders; familiarity with startups, tech, or aerospace/defense a plus. Exceptional organizational and multitasking skills; polished communication. High discretion, loyalty, and professionalism with sensitive matters. Social fluency - able to represent the Founder and organization with elegance and composure. Comfortable working in a fast-paced, high-intensity environment. Based on Los Angeles or Orange County; flexible for irregular hours and travel (up to 50% travel may be required during crunch periods). Preferred Qualifications Bachelor's degree in relevant field 7+ years of relevant industry experience About the Founder The Founder of Skylus Organization and Aevum has been building at the frontier his entire life. At 16, he engineered a car from the ground up that was featured on magazine covers. By 20, he had graduated with dual degrees in physics and mathematics in just two years. Before he could legally drink, he had already internationally published peer-reviewed papers on nuclear rocket propulsion and autonomous spacecraft. He went on to work directly for multiple billionaires in aerospace and technology before founding Aevum at 24. By 27, he had won specific U.S. Department of Defense contracts against billionaire-backed competitors, proving that deep technologies could succeed without legacy infrastructure or billionaire patronage. He also serves on national security and presidentially appointed advisory boards, helping shape U.S. national security priorities and future legislation for commercial space. These roles place him at the intersection of policy, security, and innovation, ensuring his technologies align not just with today's missions but with the long-term needs of the nation and humanity. But what defines him most is not competition or influence, it's protection. From childhood, he has carried a deep instinct to guard and defend others. His companies are an extension of that ethos: built on the belief that technology can extend human compassion and our will to help each other. In a world too often driven by power and status, he is determined to provide a counterexample, proof that innovation can serve humanity first. This is why he continues building at the edge: to ensure the next generation inherits balance, not imbalance, so they have agency to drive and shape their own future, rather than having that future imposed upon them. Today, he leads his teams in designing unmanned aircraft, next-generation AI systems, and orbital space missions, often all in the same day. As his Personal Assistant, you will ensure the machine around him runs flawlessly, so he can focus on building the future in service of humanity's most urgent needs. ITAR REQUIREMENT To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here. BENEFITS 100% Company-Paid Medical, Dental, Vision; Paid Time Off; Bonus Potential, Stock Incentives, Performance-Based Promotions SCHEDULE Weekdays; weekends as necessary EQUAL OPPORTUNITY EMPLOYER Employment with Aevum is governed by qualifications, competence, and merit. Employment will not be influenced by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
    $55k-85k yearly est. Auto-Apply 54d ago

  • Executive / Personal Assistant

    Choice Liberation Mentoring

    Administrative associate job in Los Angeles, CA

    Job DescriptionSalary: DOE We are seeking a highly organized, proactive, and detail-oriented Personal Assistant / Executive Assistant to provide high-level administrative and personal support to the CEO. This role requires strong communication skills, exceptional time management, discretion, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities: Manage calendars, schedule meetings, and coordinate appointments Act as a gatekeeper and primary point of contact on behalf of the CEO Handle email and phone correspondence with professionalism and discretion Coordinate travel arrangements and itineraries Assist with personal tasks as needed (appointments, reservations, errands, etc.) Track deadlines, follow up on action items, and ensure tasks are completed Support special projects and ad hoc requests Handle confidential and sensitive information with the highest level of integrity Qualifications & Skills: Proven experience as an Executive Assistant, Personal Assistant, or similar role Strong organizational and time-management skills Exceptional attention to detail and follow-through Excellent written and verbal communication skills Ability to multitask, prioritize, and work independently High level of professionalism, discretion, and confidentiality Proficiency in Microsoft Office, Google Workspace, and scheduling tools Problem-solver with a proactive, can-do attitude Preferred Qualifications: Experience supporting senior executives or business owners Flexible availability when needed What We Offer: Competitive compensation based on experience Flexible work environment Opportunity to work closely with leadership and make a meaningful impact Supportive and collaborative work culture
    $55k-86k yearly est. 5d ago

  • Executive Personal Assistant to Managing Partner at Early-Stage Tech VC

    Bloom Talent

    Administrative associate job in Los Angeles, CA

    Early-stage venture capital firm is looking for an exceptional Executive Personal Assistant to support the Managing Partner. This is a unique opportunity to join a fast-paced, high-profile team supporting a leader who is seeking a long-term partner. In this role, you'll manage an intricate calendar, coordinate meetings with various stakeholders, prepare meeting notes, arrange travel, draft communications, build and maintain strategic relationships, and provide proactive support to keep everything running seamlessly. You'll also manage light office operations once the team relocates in late 2026. Additionally, you'll provide personal support to organize the family calendar (including nanny and teacher logistics), plan events, handle gifting, and family trip planning. Someone who thrives in a high-velocity environment who is genuinely excited to tackle whatever comes their way. Must be exceptionally organized, anticipatory by nature, and proactive to solve problems. Previous experience providing personal assistant support is a must. This is a hybrid role based in Los Angeles. Role begins at 1-2 days/week until the office opens in late 2026, transitioning to 4 days/week. 140-165K+ + benefits, 401(k), and flexible PTO. Responsibilities: Provide support to the Managing Partner across business and personal matters. Prepare the Executive at the beginning of the day and end of the day with recaps for upcoming priorities and outstanding items. Manage complex calendars across business and personal commitments, coordinating with various stakeholders. Maintain and prioritize the task list for the Executive across firm strategy, team management, stakeholder relationships, and ongoing projects. Implement systems for organizing and tracking multiple workstreams and deadlines. Draft communications and ensure timely follow-ups. Schedule weekly team meetings, attend sessions to capture notes, and circulate action items with clear follow-ups. Plan and organize business and personal travel with detailed itineraries. Ensure all logistics align with preferences and priorities. Support relationship-building efforts by identifying key contacts, tracking follow-ups, and proactively managing networking priorities. Maintain CRM entries by documenting notes, updates, and key interactions Attend selected internal or external meetings to take notes, support project discussions, and assist with strategic initiatives such as rebranding or recruiting. Oversee office management in the future space in 2026, including ordering supplies, managing vendors, and supporting team logistics. Manage blended EA/PA duties with comfort in context-switching between professional and personal priorities Oversee personal and family calendars, including recurring events, family activities, and scheduling coordination, ensuring nannies and drivers are aligned. Organize family logistics, including birthday planning, gifting, and household scheduling. Coordinate with household staff and vendors as needed. Qualifications: 4+ years of previous experience as an Executive Assistant in a blended EA/PA role with demonstrated comfort navigating both personal and professional responsibilities. Experience in venture capital, investment firms, or fast-paced startup environments preferred (understanding of high-velocity operations is essential). Expert-level travel planning skills with deep attention to logistical details and personal preferences. Track record of commitment and stability in previous roles, showing longevity and reliability. Exceptional organizational and planning skills with meticulous attention to detail. Proactive problem solver with strong initiative-figures things out independently and takes ownership. Highly responsive across all communication channels with consistent follow-through. Anticipatory and strategic thinker who stays several steps ahead; proactively identifies solutions before challenges arise. High level of discretion, professionalism, and maturity with strong judgment and confidentiality. Available and responsive after hours when needed, with flexibility to adapt to urgent requests. Comfortable with AI tools and excited to leverage technology for efficiency and workflow improvement. Proficient with communication and productivity tools, including text, email, GSuite, Superhuman, and CRM systems like Affinity. *Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.
    $55k-86k yearly est. 27d ago

  • Personal Executive Assistant (Mandarin Speaker)

    Bowen & Berlin Corp

    Administrative associate job in Pasadena, CA

    Job DescriptionPERSONAL/EXECUTIVE ASSISTANT The Personal/Executive Assistant will be a high-performing and serve as the right hand to the CEO, helping to provide on-the-ground support to the CEO across both personal and business matters. This position is ideal for a highly organized, proactive individual who is flexible and detail-oriented, adept at managing various tasks and supporting the daily personal activities of the CEO. This is a unique opportunity to be involved in a dynamic team with an amazing culture. ESSENTIAL DUTIES AND RESPONSIBILITIES The essential functions include, but are not limited to the following: From managing complex travel itineraries and conducting in-depth research to handling special projects and anything else that comes your way, this position requires someone who thrives on variety and can juggle diverse responsibilities with ease Manage and coordinate extensive travel logistics, ensuring all arrangements are handled seamlessly Oversee and execute complex and last-minute problem-solving tasks efficiently Maintain high standards of organization, precision, and accountability in all aspects of the role Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executives behalf. Deals with International group of important external callers and visitors as well as internal contacts at all levels of the organization. Organizing meetings, including scheduling, sending reminders, and organizing any necessary details. Managing the executives calendar, including making appointments and prioritizing the most sensitive matters. Translate between Executive and external/internal individuals Will be required to travel Internationally 25% Other duties assigned as needed. JOB SKILLS AND QUALIFICATIONS Must be Bilingual (Fluent in Mandarin and English) Must be able to read/write in Mandarin and English MBA or a combination of Bachelors and experience Must be highly organized, proactive individual who is flexible and detail-oriented, adept at managing various tasks and supporting the daily personal activities of the CEO Technologically savvy and extremely proficient with complete Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, Outlook), Adobe Suite including Acrobat Excellent written, oral, and interpersonal communication skills are a must* Strong organizational skills, ability to prioritize, take independent initiative for action within areas of responsibility and attention to detail. Time management and ability to meet deadlines Must be able to travel
    $55k-85k yearly est. 19d ago

  • Administrative Support Assistant II

    California State University System 4.2company rating

    Administrative associate job in Fullerton, CA

    : The Student Health and Counseling Center strives to support students in achieving their academic, professional, and personal goals. Maintaining an optimal level of wellness is crucial for living a higher quality life and reaching your highest potential. We seek an exceptional individual to join our team as the Administrative Support Assistant II. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness. The Administrative Support Assistant II is responsible for working in the Counseling and Psychological Services (CAPS) reception area greeting students, scheduling appointments, checking-in appointments, answering phones, and relaying messages to more than thirty health providers and staff. Additional duties include entering and scanning medical records into the electronic medical record, releasing holds, re-scheduling appointments as needed for cancellations and staff absences, checking student eligibility for services, and verifying student forms are current in the electronic medical record for the Counseling and Psychological Services department, while maintaining a pleasant, helpful and professional demeanor. The Administrative Support Assistant II should have knowledge and experience utilizing electronic medical records while making informed independent decisions about psychological appointments with attention to detail and knowledge of Health Insurance Portability and Accountability Act (HIPAA) confidentiality guidelines. Responsibilities may include preparing subpoenas and archiving medical records. May also provide additional administrative support to teams within CAPS, completing duties such as taking meeting minutes for committees. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Prior experience working in a mental healthcare setting. Experience working in a university or community college setting. Thorough knowledge of HIPPA confidentiality guidelines and familiarity with utilizing electronic health records and appointment scheduling software. License/Certifications A valid California driver's license. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions. Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement. Hiring Preference On-Campus CSUEU Employees Advertised: Dec 11 2025 Pacific Standard Time Applications close: Jan 08 2026 Pacific Standard Time
    $39k-47k yearly est. 12d ago

  • Color Assistant

    24 Seven Talent 4.5company rating

    Administrative associate job in Los Angeles, CA

    We're seeking a Freelance Color Assistant to support the Color Manager in developing and executing seasonal color palettes across multiple categories. This role requires strong organization, a sharp eye for color, and the ability to collaborate cross-functionally with Design, Product Development, and Production teams. Key Responsibilities: Support Color Manager with development and execution of physical and digital seasonal color palettes Track and manage lab dips, strike-offs, and bulk color submissions across categories Maintain digital and physical color libraries, Pantone/Archroma standards, and vendor submissions Organize and document internal color approvals, comments, and rejections Communicate with vendors and mills to ensure timely and accurate submissions Assist in updating color cards, CADs, and colorway documentation Support color testing and track results Qualifications: 1-2 years of experience in color or product development (internship experience considered) Bachelor's degree in Fashion Design, Textile Design, or related field preferred Strong eye for color, attention to detail, and organizational skills Familiarity with Pantone standards, dye processes, and color measurement tools Proficiency in Adobe Illustrator, Photoshop, Excel, and PLM systems Excellent communication and follow-up skills
    $30k-35k yearly est. 3d ago

Learn more about administrative associate jobs

How much does an administrative associate earn in Huntington Park, CA?

The average administrative associate in Huntington Park, CA earns between $20,000 and $59,000 annually. This compares to the national average administrative associate range of $23,000 to $51,000.

Average administrative associate salary in Huntington Park, CA

$35,000
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