Administrative associate jobs in Indiana - 597 jobs

Details Admin Assistant Company: Japanese Manufacture Salary: 45-50K Status: Full-time, Hours: 9:00am-5:00pm schedule with minimal overtime Benefits Medical, Dental, and Vision insurance: 99% company-paid Company-paid Life Insurance and Short- and Long-Term Disability 401(k) with company match Performance-based bonus program Paid Time Off (PTO) and paid vacation days Responsibilities Handle external communication including answering phone calls and responding to inquiries Update and maintain VTC (virtual time clock software) for payroll Manage office supplies, company cell phones, and company vehicle maintenance and records Assist with minor accounting tasks (e.g., invoicing, aging report review) Manage office building maintenance and repair, and janitorial services Lead Emergency Response Team (ERT) activities (e.g., safety training, flu clinic coordination, etc.) Support HR tasks (e.g., new hire orientation) Other general administrative tasks (e.g., ordering business cards, organizing company events, etc.) Perform other duties as assigned by the supervisor or management Qualifications Bachelor's degree (any major) preferred, or equivalent experience Prior administrative or similar experience preferred Ability to understand company issues from multiple perspectives and maintain a big-picture view Proactive mindset with the ability to identify potential problems in advance Strong multi-tasking ability; able to work independently with attention to detail Proficiency in Microsoft Office (Excel, Word, PowerPoint) Japanese Language is a big plus

We are seeking a reliable and detail-oriented Office Coordinator to support daily administrative tasks, like confirming & processing orders, communicating notices and changes both internally & externally, and being a face or voice a client can rely on. This role is essential to keeping our Fort Wayne office running smoothly, and serves as a key point of contact for internal staff, visitors, and vendors. About: We are a leading provider in stored power solutions utilized by energy leaders in offshore, telecom, energy-services, utilities, oil & gas, data centers, motive power, material handling, distribution and manufacturing industries. Think of us as your team of problem solvers: listening first, then going beyond the expected to deliver the best solution for you. Why? Because we are about more than reliable power. We are about taking care of you no matter what and constantly earning your trust. Our Motive Power team provides and services batteries used to power forklifts, lift trucks and more! For 100+ years, we've helped keep businesses moving. Key Responsibilities: Understand the flow of the Branch processes from quoting to delivery Maintain Dealer Rep reports accurately Process work tickets and vendor requests Serve as the first point of contact for visitors, phone calls, and general inquiries Schedule meetings, manage calendars, and assist with travel arrangements as needed Maintain organized records, files, and documentation Communicate, Communicate, COMMUNICATE Qualifications: 3+ years of experience in an office coordinator, customer assistant, or similar role Strong organizational skills with attention to detail Excellent verbal and written communication skills Ability to prioritize tasks, multitask, and work independently Professional demeanor and customer-service mindset What We Offer: Competitive compensation based on experience Stable, professional work environment Opportunities to grow within the organization Comprehensive benefits package (health, PTO, holidays, etc., if applicable)

Join the V3 Team and elevate your career! We are seeking an Office Coordinator for our Indianapolis office. This is a full-time, hourly position with benefits. You must possess strong interpersonal and communication skills, as the role involves interaction with both internal team members and external clients. In addition, the successful candidate must be able to manage multiple tasks and activities simultaneously. About Us V3 is more than just a place to work. It is a place where you can make an impact, build your skills, create your path and dive into meaningful, rewarding work that is challenging, inspiring and fun! As a civil engineering consulting firm, we transform communities. Our diverse array of specialties includes civil engineering, natural resources, environmental, planning, landscape architecture and surveying services. We believe in excellence in all we do and have an unwavering commitment to success. We have over 450 employees, with offices in six states and one in Canada. We are a growing firm and that creates exciting opportunities for our staff. What you bring Excellent verbal and written communication skills. Exceptional organizational skills and attention to detail. Strong problem-solving abilities and multitasking skills. Ability to work independently, take initiative, set priorities, and complete projects. Excellent proofreading and editing skills. Ability to collaborate effectively under deadline pressures and adapt to changing priorities. Strong client service orientation. Key Responsibilities Perform general front desk office duties. Provide support for technical projects. Manage contracts, add leads and run reports from the Vantagepoint database. Process mail and courier transmittals. Handle Regional and Group Leaders credit card reports. Assist with planning and organizing office events. Assist with travel arrangements for staff members. Prepare materials, conference rooms for meetings. Maintain office calendar to assist with scheduling. Provide back-up support to other areas as needed. Assist with fleet and office maintenance. Assist Human Resources with employee onboarding. Qualifications 1-3 years of relevant support experience. Associate's degree or equivalent certification/experience. Advanced skills in Microsoft Office Suite. Notary Public Certification (or willingness to obtain). Benefits Competitive salary, robust benefits package, and performance-based bonuses Health savings Account with V3 funding contribution Retirement plan with up to 6% company match Paid time off, holidays, and volunteer paid time off Professional development opportunities Collaborative and supportive work environment Explore our website at ************ to learn more about us! Join Our Team! If you are ready to join a growing firm with a vibrant culture, where you can take your career to the next level, submit your resume today! V3 IS AN EQUAL OPPORTUNITY EMPLOYER: disability / veteran

Enjoy what you do every day! Join the Crew at Trader Joe's. We're looking for leaders who enjoy helping customers and who can lead teams that create WOW experience for our shoppers. If you: * Thrive in a collaborative environment * Want to hone your leadership skills * Learn how a successful brand delivers * Be part of an amazing growth company * And have fun at work We just might be the place for you! What do we do? With over 570 stores nationwide (and growing), we are looking for talented leaders to join our Crew. Our Mates (Assistant Store Managers) lead and develop Crew Members through role-modeling, direction, and support. As leaders, Mates: * Work in teams and get to know the Crew. * Improve the quality of store life. * Coach others to be their best. * Model behavior that supports our values. Other daily responsibilities include: * Operating the cash register in a fun and efficient manner. * Bagging groceries with care. * Stocking shelves and receiving loads. * Making the store a welcome place for customers and Crew. Is it you? To begin your journey and join our Crew as a Mate, we'd want you to have: * 3+ years of recent retail, restaurant, or hospitality experience * 2+ years of recent experience at the management or supervisory level * A high school degree or equivalent * A history of developing individuals and teams through empowerment and integrity We can't wait to meet you! We receive thousands of applications a year and are unfortunately unable to personally get in contact with everyone. WOW us with your experience and cover letter to guarantee a response! Trader Joe's is an equal opportunity employer and is committed to hiring a diverse Crew.

Job Description The data collection staff will assist the Department in its statutory responsibilities related to sex and violent offender registration. Incumbent reports to the Sex and Violent Offender Registration and Victim Services Division of the Department of Correction. Essential Functions: Research and collect court documents Analyze and interpret the documents collected Communicate with local and state law enforcement agencies Enter data into a designated web portal and data systems Perform related duties as assigned by Division Staff Job Requirements: Broad experience with data collection and data entry. Broad knowledge of the Criminal Code. Thorough knowledge of the Department of Correction, as well as all levels of the Criminal Justice System. Experience and comfortability with court documents and legal jargon Excellent written, verbal, and interpersonal communication skills. Strong organizational and time management skills. Ability to read and process data including information on crimes that is detailed, thorough, and contains sensitive material Ability to establish cooperative working relationships with department staff and external agency staff. Difficulty of Work: Incumbent must be able to handle multiple, complex tasks and make good decisions based on his or her knowledge and understanding of each specific question and assignment. Incumbent must use multiple methods in accomplishing an end result or outcome of a particular task and must be timely and accurate in completion of all tasks. Incumbents work must be accurate. Consequences of inaccurate data include a negative public perception of the Department and potential public safety risks to the communities. Incumbent works independently with work being reviewed on a periodic basis for accuracy, compliance with policy, and overall Department goals. Personal Work Relationships: Incumbent must maintain working relationships with all Department personnel to discuss projects related to their needs. Minimum Qualifications: Bachelors Degree required Masters Degree preferred Equivalent work experience may also be considered

Classified/Secretary - Building Secretary Date Available: TBD Closing Date: Open until filled Position Purpose Under the direct supervision of the principal or other administrator, and as assigned by the School Executive Secretary, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees. Essential Functions Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees and/or parents regarding activities, events or other work-related matters. Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc. Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance. Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability. Assist visitors to the office, including students, parents, substitutes teachers, and others. Responsible for assigning substitute teachers Answers telephone calls, and provide information and assistance to callers. Distribute incoming mail appropriately; sends outgoing mail. Uses discretion in situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution. (Ie, principal, nurse, counselor) Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction. Maintains all enrollment records and reporting for attendance. Records incident reports in PowerSchool and maintains monthly PBIS report. Additional Duties Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school. Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility. Equipment Uses standard office equipment such as personal computer, copy machine, fax machine, telephone, printer. Travel Requirements Limited travel to and from meetings may be required. Knowledge, Skills and Abilities Ability to describe problems and work orally or in writing to supervisor as required. Ability to establish and maintain cooperative working relationships with others contacted in the course of work. Ability to carry out instructions furnished in written or oral form. Ability to take initiative on individual and team tasks. Ability to multi-task in a fast-paced work environment. Ability to add, subtract, multiply and divide, and perform arithmetic operations. Ability to understand, apply and use personal computers and software and internet-based applications (e.g., Word, Excel, PowerPoint, Google Drive, etc.). Ability to problem solve job-related issues. Ability to work with a diverse group of individuals. Ability to process paperwork accurately according to standardized procedures. Ability to maintain confidentiality of information regarding students, employees and others. Organizational and time management skills. Work area must be orderly and clutter-free. Knowledge of office management procedures. Physical and Mental Demands, Work Hazards Works in standard office and school building environments. Qualification Profile Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to: Graduation from high school. 100+ WPM desirable. Successful experience with office management preferred. Terms of Employment: Less than 12 month, 195 days 8 Hours per day Full Benefits Grade 10 on Classified Staff Salary Matrix Other conditions and stipulations as listed in the classified staff handbook Starting Hourly Rate Placement: $18.22-$21.14 based on experience An additional $1 per hour will be paid from referendum funds Hiring Manager: Jeff Backmeyer - *************************

ADMINISTRATIVE ASSISTANT - FOOD & ENVIRONMENTAL Department: Health - Food, Tattoo, Pollution, Lead, Lodging, Swimming Pools FLSA Status: Non-Exempt Classification/Level: Office B3 Date Last Reviewed: 02/25 Under the direction of the Director of Food and Consumer Protection Services, the Administrative Assistant performs a range of clerical, data entry, and receptionist duties, while providing essential support to various divisions within the Health Department. Customer service is the core focus of this role, requiring constant interaction with the public and staff to address inquiries, process requests, and ensure departmental needs are met. This position is covered by due process as defined by The Board of Commissioners of the County of Allen Employee Handbook. ESSENTIAL FUNCTIONS: Receives and responds to questions and complaints from the general public either through a multi-line telephone or in person regarding all areas of the Health Department. Provides excellent customer service to the public by informing, educating and answering their questions/concerns and meeting their needs regarding departmental policies and procedures. Takes complaints, enters them into various records systems and ensures appropriate assignment to other personnel for follow-up. Assists members of the public and other agencies with information related to internal ordinance requirements, requirements pertaining to soil testing reports, onsite sewage system permits, water and air pollution concerns and testing, swimming pools, tattoo/body piercing facilities, food establishments, lodging facilities and childhood lead issues. This position will be cross-trained in all support areas needed and work in each division's topic matter will be assigned among staff as needed. Receives and reviews various applications, plans, fees, and other documents for accuracy and completeness and forwards to the appropriate division as directed for additional processing and review. Generates receipts for payments, enters information in software platform, and assists with daily monetary balancing and other reporting. Assists clients through the permitting process for various ordinance requirements such as food establishments, lodging facilities, tattoo/body piercing, septic systems and swimming pools - all of which requires a great deal of accuracy and detailed data entry. Assembles various inspection reports, documents, test reports and other paperwork as needed in response to public records request needs Maintains and continually updates a large variety of records/files such as permits, inspections reports, permit renewals, receipts, and many other Departmental documents and information. This may include special assignments related to scanning, purging and maintaining records in various methods/media. Trains on and assists department personnel in using filing/records system(s) as needed to ensure efficient retrieval of records. Responsible for maintaining, scanning, indexing, and continually updating the electronic and hard copy filing system(s) for all Indiana Department of Environmental Management (IDEM)-related public records. Fulfills Phase 1 environmental records assessment requests from the public and business professionals. Processes incoming and outgoing mail, transports mail to various areas when needed, and distributes mail and packages to personnel as appropriate. Prepares and creates a variety of departmental correspondence, permits, and reports including creating and updating database files, and researching and gathering information for monthly and annual division reports and permitting needs. Assists with packaging items as directed for outreach distribution and assists other departmental staff as needed including working on a variety of special projects. Performs all other duties as assigned, including overtime as required. REQUIREMENTS: High School Diploma or GED required Minimum of one year of clerical and/or customer service experience in an office or public-facing environment Excellent customer service skills, including the ability to remain professional, courteous, and patient while addressing public inquiries, complaints, and concerns Strong verbal and written communication skills with the confidence and ability to interact with the public daily Ability to learn, retain, and accurately explain departmental policies and procedures related to environmental health regulations, including food establishments, tattoo/body piercing facilities, swimming pools, lodging facilities, septic systems, and pollution control Proven ability to multitask and work efficiently in a fast-paced environment with frequent interruptions, distractions, and interactions with the public Strong attention to detail and accuracy when handling documents, records, payments, and data entry Ability to maintain strict confidentiality of departmental records, sensitive information, and public requests Strong teamwork skills, with the ability to collaborate effectively in a close office environment while also working independently on assigned tasks PERFORMANCE EXPECTATIONS: The Administrative Assistant is expected to perform clerical, data entry, and receptionist duties with accuracy, efficiency, and professionalism while providing exceptional customer service to both the public and internal staff. This role requires the ability to manage multiple tasks, respond to inquiries promptly, and maintain strict confidentiality of departmental records. The assistant must adapt to frequent interruptions, work collaboratively within a team-oriented environment, and effectively apply departmental policies and procedures in daily operations. RESPONSIBILITY: The Administrative Assistant is responsible for performing clerical, data entry, and receptionist duties while supporting various divisions within the Health Department. This role involves handling public inquiries, processing permits and records, and managing correspondence while ensuring compliance with departmental policies. Responsibilities also include verifying and providing information related to permit issuance, reviews, inspections, and sewer connections. The assistant must maintain accurate documentation, uphold confidentiality, and provide excellent customer service while effectively managing multiple tasks in a fast-paced environment. PERSONAL WORK RELATIONSHIPS: The Administrative Assistant interacts frequently with the public, county employees, and various governmental agencies to provide information, process requests, and ensure compliance with departmental policies. WORKING CONDITIONS/PHYSICAL DEMANDS: The administrative assistant works in a standard office environment with frequent sitting, typing, and document handling. This role requires strong attention to detail and the ability to focus despite frequent interruptions. Physical tasks may include lifting up to 20 pounds, bending, reaching, pushing/pulling, and occasional climbing. The position also involves prolonged computer use, proofreading, and monitoring office equipment, requiring both mental and visual effort. Prolonged sitting and computer use for data entry and customer service. Frequent repetitive motions like typing and filing. Occasional lifting, carrying, and reaching for files and supplies. The description below outlines the physical requirements specific to the Administrative Assistant's role: PHYSICAL REQUIREMENTS Occasionally = 1 to 2 hours Frequently = 3 to 4 hours Repeatedly = 5 to 6 hours Continuously = 7+ hours Sitting X Standing X Walking X Fine Motor Skills X Gross Motor Skills X Repetitive Motions X Lifting X Carrying X Pushing/Pulling X Physical Endurance X SUPERVISION: This position does not supervise other employees. LICENSING: National Incident Management System (NIMS) certification upon employment as required for all public health staff. Valid Driver's License and ability to legally operate a motor vehicle for county duties. IMMEDIATE SUPERVISOR: This position reports to the Director of Food and Consumer Protection Services. HOURS: 8:00 AM to 4:30 PM, standard 37.5-hour workweek, with the ability to respond to emergencies on a 24-hour basis in the event of a public health emergency or disaster. EEO CATEGORY: 0806 WORKERS'S COMP CODE: 8810

We are searching for an Administrative Support Specialist for program management support; reception, meeting, travel, and training support; administrative management support; facilities and safety support; security support; data management/data base support; and quality management support services. This Position is at Crane, IN. B3H is a leader in building winning DoD and corporate teams. B3H provides the full spectrum of strategic planning, program management, acquisitions management, systems engineering & integration, cost analysis, training, systems requirements analysis, and instructional system design for the DoD. B3H delivers quality performance with complete government visibility and control. Corporate headquarters are in Shalimar, Florida. Responsibilities Uses judgment and initiative to determine the approach or action to take in non-routine situations, interprets and adapts guidelines, including unwritten policies, precedents, and practices, which are not always completely applicable to changing situations. Duties include or are comparable to the following: Based on knowledge of the supervisor's views, compose correspondence on own initiative about administrative matters and general office policies for supervisor's approval. Anticipate and prepare materials needed by the supervisor for conferences, correspondence, appointments, meetings, telephone calls, etc., and informs supervisor on matters to be considered. Read publications, regulations, and directives and take action or refer those that are important to the supervisor and staff. Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions. Advise secretaries in subordinate offices on new procedures; request information needed from the subordinate office(s) for periodic or special conferences, reports, inquiries, etc., and shifts clerical staff to accommodate workload needs. Qualifications Proficient in the use of computers and various standard commercial software packages used on-Center (e.g. Microsoft Access, Microsoft Excel, Microsoft PowerPoint, Microsoft Project, Microsoft Word, Microsoft Project, iCrane SharePoint, Adobe, etc.). Associate's Degree (AS), High School Graduate with seven (7) years-experience in similar position(s) Current Clearance or the ability to obtain required B3H Corporation is an equal opportunity employer. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to: ********** or call ************.

Belong. Believe. Be You. Belden. Propel your career surrounded by a diverse team of innovative, goal-oriented individuals who are pursuing the next generation of connectivity solutions. At Belden, you'll participate in work that will challenge you and position you to excel. You'll collaborate with colleagues from around the world, gaining exposure to a broad base of expertise and perspectives. Together, we'll continue on a journey of innovation, creating a connected world and paving the way for automation. Join us and let's build the future. The Project Coordinator & Executive Assistant supports the Vice President of Project Bridge IT and the Vice President of Project Bridge Business in delivering on Belden's complex, global, multi-year project (Project Bridge) to adopt and implement a single Enterprise Resource Planning (ERP) system called SAP S/4. This dual role blends project coordination, executive support, and cross-functional collaboration to ensure alignment, efficiency, and measurable impact within Belden's digital transformation journey.

Executive Assistant Duties & Expectations Primary Responsibility - Take away day to day tasks that the Doctors are doing and to make their lives more enjoyable! DAILY TASKS: Check in with each Doctor EVERY morning at 7:40 AM to discuss the following: Recap Doctor with any new meetings that have popped up / what is on their schedule that day Check in to see if they need you to run any errands/ complete any tasks that day Ask if they would like lunch for the day - if yes, have it on their desk by 11:45 AM WEEKLY TASKS: Completing weekly Doctor calendars Printed in color Placed on their desk by EOD Thursday or Friday - if you are not able to do so, delegate this to someone else & communicate with ALL Doctors List of ALL team members who will be out (DJ4K + TKO & ESD) Anniversaries listed Any upcoming team celebrations, community involvement events Office Supply Inventory / Ordering Check baskets to make sure all ordering is completed Make sure all inventory is put up where it is supposed to be Check and make sure inventory is not low and we do not run out of items TEAM UNIFORMS: Responsible for ordering Doctor / team uniforms when needed and getting them embroidered Responsible for dry cleaning and keeping Doctors scrubs organized in the basement Dry Cleaning Days: Monday and Thursday - have all laundry at the back door by 11:30 AM on those days TRAVEL: Responsible for booking personal travel/ hotel for doctors and/or spouse when needed Responsible for booking ALL Doctor travel/ hotel for PGI Meetings / any out-of-town meetings Responsible for creating an “itinerary” pamphlet and handed to Doctor / Team Member prior to their departure from the office Responsible for communicating with Doctor / Team Member on which flight, hotel, and any dinner reservations that are made. Make sure that everyone is aware of the plan PRIOR TO their departure PGI WEBSITE: Responsible for enrolling all new hires onto website Responsible for attending monthly calls with Mary Beth, Sandy, and Kellen Responsible for updating team member status (inactivating terminated employees) Responsible for making sure all Kolbe's are completed and entering on PGI website IN OFFICE TRAININGS: Responsible for booking event space (if needed) Responsible for gifting trainer (get with Marketing) Responsible for making sure all homework is completed and seats are assigned prior to the training Responsible for making sure meals are taken care of - communicate this with all involved Responsible for communicating with Doctors, Exec Team, and Owners prior to training with agenda and finalized plans _________________________________________________________________________________________________________________________________ Human Resources Coordinator NEW HIRES: Create New Team Member profile on Bamboo Sending New Hire Onboarding Packet Order uniforms PRIOR to start date - have them ready to go on first day Send background check Communication with new team members - send updates / emails prior to first day BAMBOO: Create time-off policies for the following: PTO Vacation Absent Maternity Bereavement Responsible for updating the Employee Handbook on a yearly basis (or as requested by HR Director, COO, or CFO) Responsible for sending out the Employee Handbook Acknowledgement TIMESHEETS: Prints timesheets for the pay period that is ready to be paid out Checks each team members time sheet entries - if time is missing, no note, etc. communicates with Team Leaders to correct issue Monitors that time-off is used correctly and the amount of time requested is correct Once completed, give the timesheets to HR Director to process payroll BONUSES: Checks bonus sheets to ensure they are completed correctly If one is not correct, communicate with Team Leader & Exec Team Member to correct the issue Fills information out onto the Bonus Spreadsheet Make a list of Team Members that have overtime, referrals, OSHA, and any other special pay that needs to be paid out Once completed, give the bonus sheet to HR director to process payroll ANNIVERSARIES: Prepare Team Member anniversary cards - have them prepared at least 1 week in advance Prepare Team Member anniversary gifts - have gifts ordered at least 2 weeks in advance HIRING: Responsible for posting open positions on recruiting platforms and managing the applicant / talent pool Review position applications via Bamboo, indeed, LinkedIn, etc. Schedule and coordinate interviews with candidates and Team Leaders and Exec Team Once a decision has been made, send Decline Letters to candidates we are not moving forward with Track all candidates that we bring in for an interview - scan all documents into HR Shared File Track candidates that we decide to put in our “Talent Pool” - log information on Google Sheet Provide Team Leaders and Exec Team with all documents needed to conduct interview Resume Wonderlic Hiring Guide Hiring Information Sheet CREDIT CARD REPORT: Receives monthly Credit Card Statements for DJ4K + TKO and ESD from CFO. Transcribes transactions into Excel sheet - responsible for sending out to Team Leaders for them to fill in and turn in receipts. Once sheet is filled out to its entirety, it is responsible for balancing each category. Once all purchases are balanced, turns in all receipts, reports, and sheets to CFO.

Secretarial/Clerical/Secretary - School Year Date Available: 07/21/2025 Closing Date:

MRC Global serves the oil and gas industry across the upstream, midstream and downstream sectors as well as the chemical and gas distribution market sectors worldwide. Job Purpose Assist Corporate departments in their functions by providing administrative support. Essential Duties and Responsibilities Individual must be able to perform the essential duties with or without reasonable accommodation. Provide support to assigned area, serving as first point of contact for incoming/overflow calls, messages, and visitors. Perform administrative and technical duties to include resource scheduling, travel planning and expense reporting. Manage incoming and outgoing documents and other communications, including telephone, e-mail, mail, and fax, delivering a positive and responsive approach to inquiries with unwavering compliance with confidentiality expectations. Use judgment to determine which require priority attention. Act as backup to receptionist. Perform general administrative tasks such as faxing, copying, filing, organizing, mailing, document development. Assist with preparation of reports, presentations, and correspondence, performing copy and binding work, and using multiple software packages such as Excel, Word, and PowerPoint. Coordinate meeting needs and maintain meeting rooms to include food/drink replenishment. Monitor and stock supplies, kitchens, and other areas as needed. Establish and maintain files relevant to the department. Undertake special assignments as designated by management. Carry out other duties within the scope, spirit, and purpose of the job. Take reasonable care for the safety and health of yourself and others. Report workplace hazards, injuries, or illness immediately. Education, Experience & Ability Requirements Any combination of requirements that provides the knowledge and abilities necessary to perform essential duties and responsibilities will be considered. High school diploma or GED (General Education Development) and three years of related experience, or an equivalent combination of education and work experience that provides the knowledge and abilities necessary to perform the job. Demonstrates proficiency and accuracy in using MS Office products, including Word, Excel, and Outlook. Demonstrates ability to maintain a high level of accuracy in preparing and entering highly sensitive data, and to maintain confidentiality. Ability to work overtime as needed, to include holidays and weekends. Additional Qualifications Must have the ability to provide documentation verifying legal work status. Ability to read and speak the English language proficiently in order to communicate with others, understand and interpret safety instructions, and to respond to inquiries. Ability to understand and comply with MRC Global guidelines and expectations, to include Code of Conduct and Conflict of Interest guidelines. Working Conditions For position-specific details regarding the physical and mental demands and working conditions, contact Human Resources. Reasonable accommodation may be made to enable individuals to perform essential functions. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. California Employee Data Collection Notice

Job Information State of Tennessee Job Information Opening Date/Time01/13/2026 12:00AM Central TimeClosing Date/Time01/26/2026 11:59PM Central TimeSalary (Monthly)$2,896.00 - $4,331.00Salary (Annually)$34,752.00 - $51,972.00Job TypeFull-TimeCity, State LocationMemphis, TNDepartmentCorrection LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF CORRECTION, PROBATION AND PAROLE FIELD SUPERVISION DIVISION, SHELBY COUNTY This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position Qualifications Education and Experience: Education equivalent to graduation from a standard high school. OR Qualifying full-time secretarial or office clerical experience may be substituted for the required education on a year for year basis. Necessary Special Qualifications: Positions within the Division of Rehabilitation Services of the Department of Human Services will be required to: 1. Complete a criminal history disclosure form in a manner approved by the appointing authority; 2. Agree to release all records involving their criminal history to the appointing authority; 3. Supply a fingerprint sample prescribed by the TBI based criminal history records check; 4. Submit to a review of their status on the Department of Health s vulnerable persons registry. Overview Under general supervision, is responsible for typing and clerical work of average difficulty; and performs related work as required. This is the entry working class in the secretary sub-series. An employee in this class is responsible for performing a variety of secretarial science duties. This class differs from Administrative Secretary in that an incumbent of the latter performs more complex secretarial duties and duties of wider scope and impact. Responsibilities * Prepares a variety of materials including correspondence, memoranda, abstracts, spreadsheets, various reports, and other items. Reviews materials for spelling, grammar, and makes suggestions for improvements where appropriate. * Communicates with customers through phone, email, and/or in-person to provide assistance and direction regarding policies, procedures, and agency information. * Gathers information from various sources such as files, the internet, and databases for meetings, interviews, presentations, and to perform other administrative tasks. * Performs various administrative tasks including but not limited to creating documents for internal/external communications, filing, auditing documentation for accuracy and completion, monitoring inventory levels, maintaining calendars, and disseminating information. * Inspects office equipment to ensure proper working condition. Competencies (KSA's) Competencies: * Manages Ambiguity * Nimble Learning * Communicates Effectively * Interpersonal Savvy * Decision Quality Knowledges: * Customer and Personal Service * Clerical * English Language * Mathematics Skills: * Active Learning and Listening * Reading Comprehension * Social Perceptiveness * Time Management * Writing Abilities: * Oral Comprehension & Expression * Speech Clarity & Recognition * Written Comprehension * Memorization Tools & Equipment * Computers * Copier/Scanner/Fax Machine * Various Office Equipment (i.e. Postage Meter, Laminating Machine) * Telephone * Audio & Visual Equipment

If this opportunity sounds right for you, give us a call today to speak with an expert Weatherby consultant for details. Postpartum rounding starts at 6am, clinic 9am - 4pm 16 - 18 patient encounters per shift Level 3 NICU with approximately 2000 deliveries annually Work with inpatient laborist for delivery management IUD/Nexplanon insertion/removal, colposcopy, endometrial biopsy Must perform emergent gynecological surgical procedures 2 weeks per month or more schedule 1000 deliveries per year for provider Paid malpractice insurance; pre-paid travel and housing expenses Assignment details and time entry in online portal Competitive compensation 24-hour access to your Weatherby Healthcare consultant Charter member of NALTO " Since 1995, Weatherby Healthcare has established itself as an expert in locum tenens staffing for physicians, physician assistants, and nurse practitioners. The company employs nearly 600 employees committed to filling locum tenens assignments in large-scale healthcare networks, hospitals, and clinics nationwide. Learn more at ******************************

Responsible for ensuring efficient and effective flow of information within the Neuroscience Department, for scheduling patients, for all aspects of business operations and record keeping, and for providing technical office support, as needed. Responsibilities PRINCIPAL DUTIES AND RESPONSIBILITIES (*Essential Functions) Completes assigned prior authorizations, medical necessity and appropriate correspondence, and works with staff for needed information. Enters EMR data timely and accurate. Faxes, Scans, files and retrieves medical records in accordance with regulatory standards. Performs receptionist duties in a professional and courteous manner, and notifies staff of customer arrival. Processes Co-pays and payments though EMR accurately. Provides telephone coverage for Neuro EDX and NSI. Answers the telephone in a courteous manner and takes messages accurately. Schedules appointments and tests for multiple physicians, nurse practitioner and neurotheraputes for services provided within the Neuroscience Institute. Ensures accurate registration. Ensures a clean and orderly environment and ensures that all systems are functional. Works with various departments of the hospital to achieve practice operational goals. Prepares and processes any administrative communications between the department and other areas. Performs other duties as needed and/or assigned. Qualifications JOB SPECIFICATIONS (Minimum Requirements) KNOWLEDGE, SKILLS, AND ABILITIES * Demonstrates excellent oral and written communication skills. * Demonstrated high level of discretion, integrity, confidentiality and professionalist must be maintained. * Excellent interpersonal, telephone, typing and customer service skills. * Advance computer skills and proficient with software applications to enter data into the computer system. * Ability to work independently and in a team environment. * Ability to type 60 wpms. EDUCATION * High School Diploma/GED Equivalent Required * 2 Office Related Required STANDARDS OF BEHAVIORMeets the Standards of Behavior as outlined in Personnel Policy and Procedure #1, Employee Relations Code.CONFIDENTIALITY/HIPAA/CORPORATE COMPLIANCEDemonstrates knowledge of procedures for protecting and maintaining security, confidentiality and integrity of employee, patient, family, organizational and other medical information. Understands and supports the commitment of Methodist Hospitals in adhering to federal, state and local laws, rules and regulations governing ethical business practices for healthcare providers.DISCLAIMER - The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. The statements are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.

Are you in search of a new career opportunity that makes a meaningful impact? If so, now is the time to find your calling at Enhabit Home Health & Hospice. As a national leader in home-based care, Enhabit is consistently ranked as one of the best places to work in the country. We're committed to expanding what's possible for patient care in the home, all while fostering a unique culture that is both innovative and collaborative. At Enhabit, the best of what's next starts with us. We not only make it a priority to maintain an ethical and stable workplace but also continually invest in our employees. By extending ongoing professional development opportunities and providing cutting-edge technology solutions, we ensure our employees are always moving their careers forward and prepared to deliver a better way to care for our patients. Ever-mindful of the need for employees to care for themselves and their families, Enhabit offers competitive benefits that support and promote healthy lifestyle choices. Subject to employee eligibility, some benefits, tools and resources include: 30 days PDO - Up to 6 weeks (PDO includes company observed holidays) Continuing education opportunities Scholarship program for employees Matching 401(k) plan for all employees Comprehensive insurance plans for medical, dental and vision coverage for full-time employees Supplemental insurance policies for life, disability, critical illness, hospital indemnity and accident insurance plans for full-time employees Flexible spending account plans for full-time employees Minimum essential coverage health insurance plan for all employees Electronic medical records and mobile devices for all clinicians Incentivized bonus plan Responsibilities The administrative specialist/human resources designee coordinates day-to-day telephone and personnel communication systems. This position designee maintains the branch office, processes accounts payable and assists with medical supply management. The administrative specialist/human resources assists the branch director with ensuring that branch employees are supported related to important human resources needs and information, in addition to keeping electronic personnel files up to date. Qualifications Education and Experience (ESSENTIAL): Must possess a high school diploma or equivalent. Must have demonstrated experience in the use of a computer, including typing and clerical skills. Education and Experience (DESIRED): Six months experience performing health care office functions is preferred. Qualifications: Must be able to effectively communicate, both orally and in writing. Must have exceptional customer service skills and be able to communicate well with a diverse group of stakeholders. Must be capable of multitasking while maintaining a professional and friendly demeanor. Must be able to problem solve effectively. Must be organized and able to perform multiple tasks simultaneously. Must have an understanding of issues related to delivery of home care services. Requirements: • Must possess a valid state driver license • Must maintain automobile liability insurance as required by law • Must maintain dependable transportation in good working condition • Must be able to safely drive an automobile in all types of weather conditions *For employees located in Oregon, requirements related to driving are not applicable unless employee has a clinical license. Additional Information Enhabit Home Health & Hospice is an equal opportunity employer. We work to promote differences in a collaborative and respectful manner. We are committed to a work environment that supports, encourages and motivates all individuals without discrimination on the basis of race, color, religion, sex (including pregnancy or related medical conditions), sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, genetic information, or other protected characteristic. At Enhabit, we celebrate and embrace the special differences that makes our community extraordinary.

Are you in search of a new career opportunity that makes a meaningful impact? If so, now is the time to find your calling at Enhabit Home Health & Hospice. As a national leader in home-based care, Enhabit is consistently ranked as one of the best places to work in the country. We're committed to expanding what's possible for patient care in the home, all while fostering a unique culture that is both innovative and collaborative. At Enhabit, the best of what's next starts with us. We not only make it a priority to maintain an ethical and stable workplace but also continually invest in our employees. By extending ongoing professional development opportunities and providing cutting-edge technology solutions, we ensure our employees are always moving their careers forward and prepared to deliver a better way to care for our patients. Ever-mindful of the need for employees to care for themselves and their families, Enhabit offers competitive benefits that support and promote healthy lifestyle choices. Subject to employee eligibility, some benefits, tools and resources include: * 30 days PDO - Up to 6 weeks (PDO includes company observed holidays) * Continuing education opportunities * Scholarship program for employees * Matching 401(k) plan for all employees * Comprehensive insurance plans for medical, dental and vision coverage for full-time employees * Supplemental insurance policies for life, disability, critical illness, hospital indemnity and accident insurance plans for full-time employees * Flexible spending account plans for full-time employees * Minimum essential coverage health insurance plan for all employees * Electronic medical records and mobile devices for all clinicians * Incentivized bonus plan Responsibilities The administrative specialist/human resources designee coordinates day-to-day telephone and personnel communication systems. This position designee maintains the branch office, processes accounts payable and assists with medical supply management. The administrative specialist/human resources assists the branch director with ensuring that branch employees are supported related to important human resources needs and information, in addition to keeping electronic personnel files up to date. Qualifications Education and Experience (ESSENTIAL): * Must possess a high school diploma or equivalent. Must have demonstrated experience in the use of a computer, including typing and clerical skills. Education and Experience (DESIRED): * Six months experience performing health care office functions is preferred. Qualifications: * Must be able to effectively communicate, both orally and in writing. * Must have exceptional customer service skills and be able to communicate well with a diverse group of stakeholders. Must be capable of multitasking while maintaining a professional and friendly demeanor. * Must be able to problem solve effectively. Must be organized and able to perform multiple tasks simultaneously. * Must have an understanding of issues related to delivery of home care services. Requirements: * Must possess a valid state driver license• Must maintain automobile liability insurance as required by law• Must maintain dependable transportation in good working condition• Must be able to safely drive an automobile in all types of weather conditions * For employees located in Oregon, requirements related to driving are not applicable unless employee has a clinical license. Additional Information Enhabit Home Health & Hospice is an equal opportunity employer. We work to promote differences in a collaborative and respectful manner. We are committed to a work environment that supports, encourages and motivates all individuals without discrimination on the basis of race, color, religion, sex (including pregnancy or related medical conditions), sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, genetic information, or other protected characteristic. At Enhabit, we celebrate and embrace the special differences that makes our community extraordinary.

The University of Evansville (UE) is seeking a highly organized, professional, and proactive Administrative Associate to provide high-level support to the Dean of the College of Business & Engineering. This role is essential to the efficient functioning of the Dean's Office and supports the College's academic, administrative, and external engagement initiatives. If you are a detail-oriented professional who handles sensitive information with discretion and thrives in a collaborative environment, we encourage you to apply. As a full-time role, this is eligible for the University's comprehensive benefits package, including tuition remission for the employee and eligible dependents, making it an excellent opportunity for candidates seeking both professional growth and long-term institutional engagement. Projected Start Date: February 9th, 2026 Key Responsibilities The Administrative Associate to the Dean of the College of Business and Engineering serves as a key ambassador for the College and a primary point of contact for the Dean's Office. The main duties will include: * Executive Support: Manage the Dean's calendar, coordinate meetings, and prepare agendas, briefing materials, and meeting summaries. Draft, edit, and manage high-level correspondence and communications on behalf of the Dean. * Administrative Operations: Oversee daily office operations, maintain organized filing systems (physical and digital), and ensure compliance with university policies and accreditation standards. * Financial Tracking: Monitor and track budgets for the College, process purchase orders and reimbursements, and assist with grant-related purchases and compliance. * Event Planning & Coordination: Plan logistics for retreats, advisory board sessions, student events, and special programs, including catering, technology, and materials. * Communication & Outreach: Serve as a liaison with the Provost's Office, Marketing, and Advancement. Assist in communications with industry partners, community organizations, and donor engagement efforts. * Special Projects & Accreditation: Support AACSB (Business) and ABET (Engineering) accreditation tasks, manage MOUs for academic partnerships, and coordinate related logistics. * Student Support: Assist students seeking guidance from the Dean's Office and support administrative tasks related to scholarships and student organizations. * ECTE Support: Provide up to eight hours per week of dedicated support to the Eykamp Center for Teaching Excellence (ECTE), including event setup, record keeping, and new-faculty orientation support. Required Qualifications * Skills: Strong organizational, time-management, and communication skills. * Professionalism: Ability to manage multiple priorities and work independently with accuracy and professionalism. * Technology: Proficiency with Microsoft Office Suite and a willingness to learn university systems such as Colleague and Slate. * Stakeholder Engagement: Demonstrated ability to work effectively with diverse internal and external stakeholders, including faculty, staff, students, and donors. Preferred Qualifications * Education: A Bachelor's degree is preferred. * Experience: Prior administrative or executive support experience. Why Join the University of Evansville? We are looking for candidates who resonate with the University of Evansville's mission and values. This position offers a unique opportunity to work at the intersection of Business and Engineering, supporting institutional growth and student success. You will be part of a supportive team that values excellence and innovative collaboration. This position is eligible for full benefits, including tuition remission for employees, spouse, and dependents. How to Apply Interested candidates should submit a resume, cover letter, and a list of three references via the University of Evansville's employment portal: *********************************************** App.cfm. The University of Evansville expects all members of its community to treat each other with respect and civility. Harassing behaviors directed towards any member of our community will not be tolerated. As part of its commitment to non-discrimination, the University specifically prohibits harassment based on any other characteristics set forth in its nondiscrimination statement as follows: including race, color, gender, gender identity and expression, sexual orientation, creed or religion, national origin, age, disability, veteran status and all federally protected groups/classes. Any form of harassment undermines the mission of the University and negatively impacts the University community as a whole.

Job DescriptionBenefits: 401(k) matching Employee discounts Health insurance Opportunity for advancement Paid time off About Vans Home Center Vans Home Center is a trusted, family-owned retailer serving Indiana communities with furniture, appliances, mattresses, and flooring for over 52 years. We work closely with homeowners, builders, and installers to deliver high-quality products and exceptional service. Our flooring department plays a key role in that mission, and we are looking to add a detail-oriented professional to support our growing installation and service operations. Position Overview The Flooring Admin / Scheduler is a critical support role within Vans flooring operations. This position helps manage flooring installation projects from order review through scheduling, installation, and post-install service. The ideal candidate is highly organized, customer-focused, responsive, and comfortable coordinating between clients, installers, builders, and manufacturers to ensure a smooth experience from start to finish. Key Responsibilities Assist in managing new flooring installation projects from order review through completion Review flooring orders for accuracy, completeness, and readiness for release Create purchase orders and release them to Vans procurement team Schedule flooring installations and coordinate timelines with installers, clients, and builders Serve as a primary point of contact for installers, clients, and builder partners Act as the primary point of contact for all flooring warranty and service issues Work directly with clients and flooring manufacturers Coordinate service visits and warranty repairs Follow through to ensure issues are resolved quickly and professionally Render basic flooring and shower layouts (training provided; prior experience a plus) Track project details and proactively follow up to ensure deadlines and service commitments are met Communicate clearly and professionally to resolve scheduling, installation, or warranty-related issues Maintain accurate records and documentation throughout the project lifecycle Required Skills & Qualifications Highly detail-oriented with strong follow-up and organizational skills Customer servicedriven with a client-first mindset Strong written and verbal communication skills Proven problem-solving ability and comfort handling service-related issues Comfortable working on a computer and able to learn new software quickly Highly responsive and able to manage multiple priorities in a fast-paced environment Team-oriented and able to work closely with installers, builders, and internal teams Preferred Qualifications Prior experience in the flooring industry strongly preferred Experience scheduling installations or coordinating trade services Familiarity with SketchUp or similar drawing/rendering software is a plus Why Join Vans? Join a stable, family-owned company with deep roots in the community Work in a collaborative, service-driven environment Opportunity to grow skills in operations, scheduling, and project coordination Competitive pay and benefits based on experience If you take pride in organization, follow-through, and delivering great service, wed love to hear from you. Apply today to join the Vans Home Center team.