Administrative associate jobs in Iowa City, IA - 121 jobs

**Posting Title:** Project Administrative Assistant - Data Center **Reports To:** Senior Project Manager **Salary Range:** $19.00/hour to $25.00/hour Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets. **WHO WE ARE** For more than 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything. **THE DATA CENTER TEAM** We build mission-critical data centers throughout the U.S. to ensure crucial information accessed by millions of people is always available and secure. For decades, CEI is a leading provider of design, installation and commissioning of 20M+ square feet of data center space totaling over 4 GW of electrical systems-including infrastructure built to support AI-driven technologies. **ABOUT THE ROLE** The Project Administrative Assistant at Cupertino Electric provides daily support to the Commercial Interiors Team that includes Senior Project Managers, Project Managers, Assistant Project Managers, and Project Engineers. This role is vital in ensuring information flow between office, field, vendors, and general contractors. + Support the Interiors team that may consist of Senior Project Manager's, Project Managers, APM's and Project Engineers including information flow between office, field, vendors and general contractors. + Coordination of job start and job close + Contract routing + Data entry for weekly field employee hours, processing of material to purchasing agent + Work with personnel to assist in data entry for job tasks + Maintain and update job files, controlled forms/logs + Order drawings for field/office personnel + Phones, copying, scanning and shipping **Skill:** Applies acquired job skills and company policies and procedures to complete assigned tasks. **Job Complexity:** Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice. **Supervision:** Normally follows established procedures on routine work, requires instructions only on new assignments. **ABOUT YOU** + Excellent organizational, time management, and project management skills. Demonstrated ability to work effectively in a fast-paced environment + Outstanding communication skills (written and spoken) + Critical reasoning + Intermediate in MS Office, including Word, Excel, PowerPoint, Outlook + Oracle, JD Edwards are highly desirable **MINIMUM QUALIFICATIONS** _Any combination of education and experience that, in the sole judgment and discretion of Company, would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications may qualify._ **Education:** High School Diploma or GED required. **Licensure/Certifications:** None required. **Experience:** Two (2) years of administrative experience required. Experience in the construction industry preferred. *Applicants must be authorized to work in the United States. This position is not eligible for sponsorship. \#LI-DM1 **PLEASE NOTE:** CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. (******************************************** CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at *************** or 1-(877)-747-4CEI. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Collabera is ranked amongst the top 10 Information Technology (IT) staffing firms in the U.S., with more than $550 million in sales revenue and a global presence that represents approximately 12,000+ professionals across North America (U.S., Canada), Asia Pacific (India, Philippines, Singapore, Malaysia) and the United Kingdom. We support our clients with a strong recruitment model and a sincere commitment to their success, which is why more than 75% of our clients rank us amongst their top three staffing suppliers. Not only are we committed to meeting and exceeding our customer's needs, but also are committed to our employees' satisfaction as well. We believe our employees are the cornerstone of our success and we make every effort to ensure their satisfaction throughout their tenure with Collabera. As a result of these efforts, we have been recognized by Staffing Industry Analysts (SIA) as the “Best Staffing Firm to Work For” for five consecutive years since 2012. Collabera has over 40 offices across the globe with a presence in seven countries and provides staff augmentation, managed services and direct placement services to global 2000 corporations. For consultants and employees, Collabera offers an enriching experience that promotes career growth and lifelong learning. Visit ***************** to learn more about our latest job openings. Awards and Recognitions --Staffing Industry Analysts: Best Staffing Firm to Work For (2016, 2015, 2014, 2013, 2012) --Staffing Industry Analysts: Largest U.S. Staffing Firms (2016, 2015, 2014, 2013) --Staffing Industry Analysts: Largest Minority Owned IT Staffing Firm in the US. Job Description Position Summary: Responsible for the processing of various administrative and processing activities generated via various queues, including electronic and paper work queues, system reports, databases and incoming correspondences. Meet compliance expectations for all Standard Operating Procedures as well as Policies and Procedures (FOPP). Essential Duties and Responsibilities: Fulfills all assigned customer account related requests in a timely manner. Examples of tasks may include: Transact customer account maintenance requests received in electronic work queue or file; may include DMS (document management system), Outlook email, excel, or other sources. Fulfill customer document requests using approved processes and procedures. Ensure customer account privacy standards are maintained. Handle incoming customer paper correspondence, including returned mail, following all established guidelines and procedures. Use email, electronic queue, fax and hardcopy processes as appropriate Perform related duties as assigned by supervisor Qualifications Education: · High school diploma or equivalent experience Type & Amount of Experience · Ability to follow instructions and important · Ability to learn and use new systems very important · Strong attention to detail and organizational skills are required · Attendance and punctuality are essential for this position · Previous clerical experience helpful o Good oral and written communication skills o Demonstrated team player Software Expertise: · Knowledge of Microsoft Office applications (Word, Excel, Outlook) is helpful; must be able to learn - track and create reports, data entry · Proficiency in keyboarding skills expected Physical Requirements: Standard office environment including sitting while performing computer work Some walking to different areas of the department as duties require May include delivering paperwork or stack of items Additional Information All your information will be kept confidential according to EEO guidelines.

Job Description Picking up, opening and sorting mail; photocopying; running errands at library, bookstore, mailroom, and other offices on campus; hanging posters and signs; light typing and computer work; other duties as needed. Work three afternoons per week, from around 3:00 to 4:15 or 4:30.

The University of Iowa Healthcare department of Care Coordination is seeking an Admin Services Specialist. This position will support the Division through, planning and supervising the fiscal management of the division, overseeing administrative activities, and providing supervision to support staff. This position also provides general teaching and data maintenance services as part of the division's daily operations Responsibilities Include: Maintain year-round budget documentation for periodic review and yearly forecasting. Review Strata budget tool / make necessary yearly changes. Collaborate with director on budgetary needs or discrepancies Provide financial oversight, monitor revenue, and expenditures for multiple accounts. Research and correct account discrepancies and errors. Conduct month-end and year-end accounting and reporting. Perform statistical analysis and formulate recommendations using financial data. Maintain and reconcile procurement card in a financially prudent manner. Develop / maintain tools in tracking gift funding accounts. Monitor gift funds and make requests/recommendations as needed. Audit all funding periodically to financial appropriateness and accountability. Orientate, train, and manage admin support staff. Provide oversight to the transportation team. Develop and implement policies as needed to maintain balance for staff in line with institution regulations. Promote continual process and quality improvement. Develop and implement plans for staff for continuous professional development. Develop and/or implement data analyses, data collection systems, and other strategies that optimize efficiency and quality. Maintain divisional scorecard/dashboard. Track and report monthly performance metrics. Collaborate with director in the development of key metrics support for department initiatives. Ability to use data to drive change. May assist with the coordination of strategic plans, organizing groups, compiling documents, and arranging relevant support materials. Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints Utilize existing resources and/or recommend new processes to achieve or exceed desired outcomes. Develop a network of relationships. Provides direction and advice to division leadership as needed in areas of expertise. Analyzes current operating procedures and projected needs. Recognize, develop, and train new processes and procedures for continual divisional improvements. Collaborate with institution departments for year-end information. Serve as the main liaison for contracting purposes. Collaborate with institutional contracting department to provide proposals in compliance within guidelines. Assessing and identifying the need for amendments as appropriate. Coordination with internal and external vendors to ensure contract adherence. Understanding basic knowledge of computer systems to troubleshoot issues. Serve as admin point for divisional sites including but not limited to: PASSR, MTM. University of Iowa Healthcare -recognized as one of the best hospitals in the United States-is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives. Percent of Time: 100%, 7:30am - 4:00pm, Monday - Friday Pay Grade: Professional and Scientific Pay Structures | University Human Resources - The University of Iowa Benefits Highlights: Regular salaried position located in Iowa City, Iowa Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans For more information about Why Iowa?, click here Required Qualifications A bachelor's degree, or an equivalent combination of education and experience. 1-3 years fiscal management or administrative experience. Experience in financial management/services Knowledge of mining, interpreting data analysis, and statistical techniques. Excellent written and verbal communication skills. Proficient in computer software applications Desirable Qualifications Knowledge of University and Hospital policies, procedures and regulations Application Process: In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission: • Resume • Cover Letter Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. For additional questions, please contact *********************** Additional Information Compensation Contact Information

Enterprise Products Partners L.P. is one of the largest publicly traded partnerships and a leading North American provider of midstream energy services to producers and consumers of natural gas, NGLs, crude oil, refined products and petrochemicals. Our services include: natural gas gathering, treating, processing, transportation and storage; NGL transportation, fractionation, storage and import and export terminals; crude oil gathering, transportation, storage and terminals; petrochemical and refined products transportation, storage and terminals; and a marine transportation business that operates primarily on the United States inland and Intracoastal Waterway systems. The partnership's assets include approximately 50,000 miles of pipelines; 260 million barrels of storage capacity for NGLs, crude oil, refined products and petrochemicals; and 14 billion cubic feet of natural gas storage capacity. The Field Administrative Assistant provides day-to-day administrative support to the manager and employees such as procure office supplies, maintain files, coordinates the flow and processing of paperwork, meetings, manage travel arrangements, answering phone, mail distribution, office equipment management and any other related tasks as required or assigned. Responsibilities include, but are not limited to: * Develop and assist in the preparation of annual expense and capital budgets and manage monthly budget reports. * Find efficient, professional, cost effective methods to assist manager in day-to-day activities. * Professional attitude and handling of inquiries, both verbally and in writing. * Accuracy, excellent communication skills and attention to detail is imperative. * Procure office supplies, maintain files, document meetings, manage travel arrangements. * Financial and accounting duties - purchase requisitions and purchase orders, manage accounts payable, invoice processing, project set-up in tracking software, monthly expense and capital data entry, timesheet and payroll management. * Online management of expense reports and invoices. * Maintain knowledge of available resources to facilitate information flow for audits and general inquiries. * Perform duties safely and in compliance with all Company, Federal, State, and local regulations. * Maintain proficiency in job functions and applicable software programs. The successful candidate will meet the following qualifications: * A minimum of a high school diploma or G.E.D. equivalent is required. * A minimum of 5 years experience working in a support and/or administrative assistant role is preferred. * A minimum of 2 years experience in the oil and gas industry is preferred. * The ability to effectively communicate, both verbally and in writing, with other individuals, teams, customers, and stakeholders of the business, at various levels of the organization, in a business like and professional manner is required. * Takes initiative and is proactive in addressing issues. Quickly and efficiently completes tasks. * The ability to juggle competing priorities, multi-task and change direction in a variety of workplace situations. * Open to and helps facilitate needed change. * The ability to demonstrate conscientiousness, dependability and commitment to the role, team and company. * The ability to work in a fast paced environment, make recommendations and find cost effective solutions to meet business demands. * The ability to take action to achieve goals beyond what is required. * The ability to remain focused and stick with each task through completion despite setbacks. * The ability to keep deadline/cost commitments using sound business judgment and professionalism. * The commitment to continuous improvement of self, processes, projects, and overall business.

If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. Company Description Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Awards and Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones What skills would make you a successful BOA? Analytical Thinking Attention to Detail Adaptability Conversational Skills Digital Tool Utilization Team Collaboration Role Requirements Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. You can also expect… A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

At MCI we are committed to fostering an environment where professionals can build meaningful careers, access continuous learning and development opportunities and contribute to the success of a globally expanding, industry-leading organization. We are seeking a highly organized and detail-oriented Virtual Assistant to join our remote team. The virtual assistant's primary responsibility is to be organized, prioritize tasks, complete tasks efficiently, and support the Executive Assistant. The ideal candidate should have an excellent command of the English language, a strong work ethic, and prior administrative experience. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervision. To be considered for this role, you must complete a full application on our company careers page, including all screening questions and a brief pre-employment test. POSITION RESPONSIBILITIES The successful candidate will be enthusiastic, confident, and flexible. They should be able to demonstrate good organizational skills, including the ability to multi-task, prioritize work under pressure, and complete tasks within deadlines. Key Responsibilities: Perform a variety of administrative duties Accurately and efficiently capture and input various forms of information into the company database Keep all filing systems up to date Provide support in a team-based environment Communicate effectively with stakeholders Respond to emails and phone calls Schedule meetings Book travel and accommodations Manage a contact list Prepare customer spreadsheets and keep online records Create presentations as assigned Meet team productivity and accuracy standards Ensure confidentiality while handling sensitive information Follow policies, procedures, and assigned workflows set by department leadership Perform other administrative tasks and duties as needed CANDIDATE QUALIFICATIONS WONDER IF YOU ARE A GOOD FIT FOR THIS POSITION? All positive, driven, and confident applicants are encouraged to apply. Ideal candidates for this position are highly motivated and dedicated. Proven experience as a Virtual Assistant or Office Admin Assistant (within a BPO preferred) Knowledge of office management systems and procedures Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work. Attention to detail and problem-solving skills. Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Have a wired, high-speed internet connection (Download speed of 20Mbps+) Ability to type swiftly and accurately (20+ words a minute) COMPENSATION DETAILS WANT AN EMPLOYER THAT VALUES YOUR CONTRIBUTION? At MCI, we believe that your hard work deserves recognition and reward. Our compensation and benefits packages are designed to be competitive and to grow with you over time. Starting compensation is based on experience, and we offer a variety of benefits and incentives to support and reward our team members. What You Can Expect from MCI: We understand the importance of balance and support, which is why we offer a variety of benefits and incentives that go beyond a paycheck. Our team members enjoy: Paid Time Off: Earn PTO and paid holidays to take the time you need. Incentives & Rewards: Participate in daily, weekly, and monthly contests that include cash bonuses and prizes ranging from electronics to dream vacations and sometimes even cars! Health Benefits: Full-time employees are eligible for comprehensive medical, dental, and vision coverage after 60 days of employment, and all employees have access to MEC medical plans after just 30 days. Benefit options vary by location. Retirement Savings: Secure your future with retirement savings programs, where available. Disability Insurance: Short-term disability coverage is available to help protect you during unexpected challenges. Life Insurance: Access life insurance options to safeguard your loved ones. Supplemental Insurance: Accident and critical illness insurance Career Growth: With a focus on internal promotions, employees enjoy significant advancement opportunities. Paid Training: Learn new skills while earning a paycheck. Fun, Engaging Work Environment: Enjoy a team-oriented culture that fosters collaboration and engagement. Casual Dress Code: Be comfortable while you work. Compensation & Benefits that Fit Your Life MCI takes pride in tailoring our offerings to fit the needs of our diverse team across subsidiaries and locations. While specific benefits and incentives may vary by geography, the core of our commitment remains the same: rewarding effort, providing growth opportunities, and creating an environment where every employee feels valued. If you're ready to join a company that recognizes your contributions and supports your growth, MCI is the place for you. Apply today! PHYSICAL REQUIREMENTS This job operates in a professional office environment. While performing the duties of this job, the employee will be largely sedentary and will be required to sit/stand for long periods while using a computer and telephone headset. The employee will be regularly required to operate a computer and other office equipment, including a phone, copier, and printer. The employee may occasionally be required to move about the office to accomplish tasks; reach in any direction; raise or lower objects, move objects from place to place, hold onto objects, and move or exert force up to forty (40) pounds. CONDITIONS OF EMPLOYMENT All MCI Locations Must be authorized to work in the country where the job is based. Subject to the program and location of the position Must be willing to submit up to a LEVEL II background and/or security investigation with a fingerprint. Job offers are contingent on background/security investigation results. Must be willing to submit to drug screening. Job offers are contingent on drug screening results. REASONABLE ACCOMMODATION Consistent with the Americans with Disabilities Act (ADA), it is the policy of MCI and its affiliates to provide reasonable accommodations when requested by a qualified applicant or employee with a disability unless such accommodations would cause undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment. If reasonable accommodations are needed, please contact Human Resources. EQUAL OPPORTUNITY EMPLOYER At MCI and its subsidiaries, we embrace differences and believe diversity benefits our employees, company, customers, and community. All aspects of employment at MCI are based solely on a person's merit and qualifications. MCI maintains a work environment free from discrimination, where employees are treated with dignity and respect. All employees are responsible for fulfilling MCI's commitment to a diverse and equal-opportunity work environment. MCI does not discriminate against any employee or applicant on the basis of age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances. MCI will consider qualified applicants with criminal histories for employment in a manner consistent with local and federal requirements. MCI will not tolerate discrimination or harassment based on any of these characteristics. We adhere to these principles in all aspects of employment, including recruitment, hiring, training, compensation, promotion, benefits, social and recreational programs, and discipline. In addition, MCI's policy is to provide reasonable accommodation to qualified employees with protected disabilities to the extent required by applicable laws, regulations, and ordinances where an employee works. ABOUT MCI (PARENT COMPANY) MCI helps customers take on their CX and DX challenges differently, creating industry-leading solutions that deliver exceptional experiences and drive optimal performance. MCI assists companies with business process outsourcing, staff augmentation, contact center customer services, and IT Services needs by providing general and specialized hosting, software, staff, and services. In 2019, Marlowe Companies Inc. (MCI) was named by Inc. Magazine as Iowa's Fastest Growing Company in the State of Iowa and was named the 452nd Fastest Growing Privately Company in the USA, making the coveted top 500 for the first time. MCI's subsidiaries had previously made Inc. Magazine's List of Fastest-Growing Companies 15 times, respectively. MCI has ten business process outsourcing service delivery facilities in Georgia, Florida, Texas, New Mexico, California, Kansas, Nova Scotia, South Africa, and the Philippines. Driving modernization through digitalization, MCI ensures clients do more for less. MCI is the holding company for a diverse lineup of tech-enabled business services operating companies. MCI organically grows, acquires, and operates companies that have synergistic products and services portfolios, including but not limited to Automated Contact Center Solutions (ACCS), customer contact management, IT Services (IT Schedule 70), and Temporary and Administrative Professional Staffing (TAPS Schedule 736), Business Process Management (BPM), Business Process Outsourcing (BPO), Claims Processing, Collections, Customer Experience Provider (CXP), Customer Service, Digital Experience Provider (DXP), Account Receivables Management (ARM), Application Software Development, Managed Services, and Technology Services, to mid-market, Federal & enterprise partners. MCI now employs 10,000+ talented individuals with 150+ diverse North American client partners across the following MCI brands: MCI BPO, MCI BPOaaS, MarketForce, GravisApps, Gravis Marketing, MarchEast, Mass Markets, MCI Federal Services (MFS), OnBrand24, The Sydney Call Center, Valor Intelligent Processing (VIP), BYC Aqua, EastWest BPO, TeleTechnology, and Vinculum. ................ The purpose of the above is to provide potential candidates with a general overview of the role. It's not an all-inclusive list of the duties, responsibilities, skills, and qualifications required for the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based on your performance of the tasks listed in this . The employer has the right to revise this at any time. This job description is not an employment contract, and either you or the employer may terminate employment at any time for any reason.

The Department of Psychiatry at the University of Iowa Health Care is seeking an Administrative Services Coordinator to provide support for the daily operations of the Addiction and Recovery Collaborative Division. This position requires a high degree of independence, discretion, judgment, and confidentiality and will perform a wide range of tasks such as coordinating schedules, travel, specialized events, conferences, and activities. This position will also be responsible for helping to manage the daily, weekly, monthly schedules of the division's Director and Associate Program Directors. Characteristic Duties and Responsibilities * Serve as the primary point of contact and receptionist for the ARC division, responding to general inquiries, facilitating communication with internal and external stakeholders, addressing concerns, and referring issues as appropriate. * Draft, edit, proofread, and distribute confidential correspondence. Manage incoming and outgoing mail. * Coordinate and support day-to-day operations, projects, and initiatives of the grant-funded UI ARC program. * Compile data and documentation for reports, internal tracking, audits, and program monitoring as directed by ARC leadership and managers. * Manage calendars and schedules, prioritizing appointments, assessing meeting requirements, and maintaining calendar accuracy. * Arrange travel logistics including flights, accommodations, transportation, and event registrations for directors, recruits, guests, and speakers. * Collect and disseminate information to stakeholders and constituents, both internal and external. * Assist in planning and executing special program events, including venue coordination and logistical support. * Prepare meeting agendas, compile materials, record and edit minutes, and provide administrative support during meetings and related activities. * Compile data for reports, maintain organized filing systems, order supplies, and draft correspondence. * Maintain organized electronic and paper filing systems related to research and program activities. * Initiate and process research- and program-related forms and documents such as vouchers, purchase orders, procurement card transactions, and reimbursements. * Assist with tracking expenditures and supporting documentation in accordance with University and sponsor requirements. * Collaborate with team members to contribute ideas and identify opportunities for improving programs, processes, and protocols. * Foster and maintain effective working relationships with staff, students, faculty, and the public. * Perform additional duties as assigned. Staff Type: Professional & Scientific Type of Position: Specified Term, minimum of 12 months with the possibility of extension Required Qualifications * Bachelor's degree in business administration, Computer Science, or a related medical or data field; or an equivalent combination of education and experience. * Minimum of one year of administrative experience. * Proven accuracy and attention to detail in managing complex projects. * Extensive experience and proficiency with computer software applications, including Microsoft Office Suite, and Adobe Acrobat. * Demonstrated ability to work effectively in a collaborative team environment. * Strong ability to work independently, set priorities, and manage workload efficiently. * Excellent written and verbal communication skills, with the ability to compose clear, concise, and grammatically correct documents. * High level of organizational skills and attention to detail, contributing to a positive experience for faculty, staff, visitors, and patients. * Ability to manage multiple concurrent projects, groups, and activities, with sound judgment in prioritization and time management. Desirable Qualifications * Previous experience in an academic healthcare center, hospital, or other medical setting. * Experience with database management and REDCap. * Familiarity with University of Iowa policies and procedures. * Familiarity with University of Iowa procurement and purchasing policies and procedures. * Exceptional organizational skills and demonstrated ability to multitask effectively. Application Process To be considered, applicants must upload a Cover Letter and Resume (under submission relevant materials) that clearly address how they meet the listed required and desired qualifications of this position. Job openings are posted for a minimum of 7 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Professional references will be required later in the recruitment process. For more information, contact ******************** . Additional Information * Classification Title: Admin Services Coordinator * Appointment Type: Professional and Scientific * Schedule: Full-time Compensation * Pay Level: 2B Contact Information * Organization: Healthcare * Contact Name: Lori Posey * Contact Email: ********************

BUSINESS UNIT: Business Services FUNCTION: Support Services REPORT TO: Director of Human Resources CLASSIFICATION: Exempt EDUCATION: Associate's or Bachelor's Degree in Business Administration, Human Resources, Communications, or a related field. EXPERIENCE: 5+ years experience Who We Are Looking For CCR builds and delivers innovative technology solutions and products for partners local and across the globe. We are seeking a proactive and detail-oriented Administrative Specialist to be a vital part of our team. This role is essential for ensuring the smooth and efficient operation of our office environment, with a strong focus on providing exceptional customer service and supporting our internal communications processes. This position reports directly to the Director of HR and will be required to work in the office every day. Our ideal candidate thrives in an innovative and agile environment, is a go-getter who works collaboratively and partners across matrixed teams to plan, implement, and support our technology by developing strong relationships. This role will also play a key part in supporting the Human Resources department with critical administrative tasks. What You'll Accomplish and Experience Office Operations & Support In-Office Presence: Required to work in the office five days a week to ensure continuous support for all team members and office functions. Front Desk & Visitor Management: Serve as the first point of contact for visitors, clients, and vendors by greeting them and directing them to the appropriate team member or department. Answering Phones: Handle incoming phone calls in a timely and courteous manner. Assist callers with inquiries and route calls to the appropriate team members. Scheduling and Calendar Management: Assist with scheduling appointments, meetings, and conference calls for team members. Maintain and update calendars. Office Supplies and Inventory Management: Monitor and maintain inventory of office supplies, placing orders as needed. Keep office supplies organized and accessible to team members. General Administrative Support: Provide general administrative support to various departments as needed, including photocopying, filing, and data entry. Meeting and Internal Event Planning Support: Assist in coordinating internal company meetings, team gatherings, and team member events. This includes scheduling venues, arranging catering, preparing materials, and managing RSVPs to ensure successful, efficient gatherings that support internal communication and morale. Company Travel Coordination: Act as the lead point of contact for team members traveling on behalf of the company. Assist in arranging travel itineraries and ensuring compliance with travel policies. Human Resources Administrative Support Interview Scheduling & Coordination: Manage the scheduling of candidate interviews across multiple stakeholders. Coordinate all necessary logistics for virtual and in-person interviews, ensuring a positive candidate experience. Confidential Admin Support: Assist the HR Director with the organization, maintenance, and filing of confidential team member records and HR documents, including support for TM Life Event Support administration. Onboarding & Offboarding Support: Provide administrative support for new hire onboarding, including coordinating first-day logistics and scheduling stay interviews. Expense Management: Assist in managing expense reports and reimbursements for team members, ensuring timely and accurate processing and compliance with company policies. Team Member Recognition: Distribute Birthday & Anniversary Reminders. Manage the fulfillment and tracking of Apparel store gift cards for new hires and process gift card purchasing requests for recognition programs. Cross-Functional Collaboration & Projects Contributing to Internal Communications: Assist in the development and dissemination of internal communications materials, including newsletters and announcements. Help maintain the company intranet. Cross-Functional Backup: Serve as a key resource by providing back up support for the CEO. Assisting on Special Projects: Collaborate with team members to provide administrative support for special projects as needed. Perform other duties as assigned. Desirable Previous Experience Proven experience in an administrative role, preferably in a fast-paced office environment. Excellent communication skills, both written and verbal. Strong customer service orientation with a friendly and professional demeanor. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Ability to multitask, prioritize, and manage time effectively. Strong attention to detail and organizational skills. Strong diagnostic and problem-solving skills. Dedicated customer service and support. Ability to work in a fast-paced, innovative environment. Demonstrate support and enthusiasm for change and innovation. Thorough and resourceful in completing tasks independently. Ability to work effectively within matrixed teams by developing, maintaining and strengthening partnerships with others inside and outside the organization. Ability to exercise a high degree of good judgment and independence. Continually seeking opportunities to gain new knowledge. Why CCR CCR is a privately held corporation that was founded in 1986 that provides technology services to large and small businesses nation-wide from our location in Cedar Rapids, IA. Our achievements include: Top quartile revenue growth for each of the last 5 years as per the worldwide Service Leadership Index precision benchmark. Nationally recognized as “Great Place to Work” - 10 years in a row 10-years consecutively listed on Inc. 5000 - Fastest Growing Privately Owned Companies in America 8x top 100 listing on MSPMentor 501 internationally Nationally awarded Platinum HIRE Vets Medallion 4x TAI IT Service Provider of the Year Learn more about CCR and our values: ************************* CCR offers a unique work-life balance and environment. Our competitive benefits package includes free daily lunch for onsite employees in Cedar Rapids, gym membership reimbursement, health, dental, and vision insurance, paid time off and paid holidays, a 401k program, quarterly profit sharing, short & long term disability and life insurance and lots of development opportunities to help you grow your professional career. Learn about our culture: **********************************************************

TheraEx Therapy is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Muscatine, Iowa. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Duration: 14 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Physical Therapy Assistant - HIRING! Job Details: Weekly Gross:$1,456.00 Muscatine, IA 14-week contract Setting: SNF Requirements: Active Physical Therapy Assistant License Completion of credentialing checklist, background checks, and Covid test prior to start Education: Associate's Degree in Physical Therapist Assistant from an accredited program TheraEx Therapy Job ID #25-58090. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. About TheraEx Therapy TheraEx Staffing Services is a leading name in healthcare staffing solutions. We enroll talented professionals to provide temporary staff to fill the needs of healthcare facilities across the nation. Benefits Medical benefits Dental benefits Vision benefits Health Care FSA 401k retirement plan Life insurance Sick pay Holiday Pay

Full-time Description TITLE: Senior Wealth Administration Specialist DEPARTMENT: Wealth Management & Trust The Senior Wealth Administration Specialist is responsible for supporting officers in the administration of trusts and other related financial matters. The role requires clerical, organizational, and communication skills to ensure the smooth delivery of wealth management services. ESSENTIAL FUNCTIONS: Assists officers with daily management of accounts. Prepare, process, and maintain trust-related documents, reports and correspondence. Handle client inquires and provides support regarding personal and financial related matters. Maintain accurate records of trust transactions, distributions and compliance requirements. Schedule meetings, manage calendars, and assist in account reviews. Ensure adherence to regulatory and legal guidelines related to trusts. Manage electronic and physical filings of documents. Process invoices, payments and disbursements. Mentoring of associates and specialists. Lead and develop projects as assigned. Learn and implement standard processes, practices, workflows, time-sensitive activities, communication preferences, and other cultural and organizational customs to enhance client experience and collaboration. Ability to independently plan, schedule, and prioritize mission critical dates, times, locations, and people needs to achieve maximum success as a value-added contributor to the team. Comply with all company or regulatory policies, procedures and requirements that are applicable to this position. Foster and preserve a culture of inclusion. Additional duties and responsibilities may be required to support the company's mission, vision and values. QUALIFICATIONS: High School diploma or equivalent required; college degree preferred. Eight years of administrative assistant experience preferred. Banking and/or financial industry experience preferred. Excellent administrative and organizational skills, including proficiency in creating business correspondence. Familiarity with the probate and trust administration processes in Iowa preferred. Excellent verbal, written and interpersonal communication skills. Ability to multitask and work in a deadline driven environment. Strong computer skills including Microsoft 365. WORKING CONDITIONS: Duties are performed in a professional office environment. At QCR Holdings, Inc. we are committed to fostering and preserving a culture of inclusion and strongly believe that it's our differences - of all kinds - that make our company and our communities better and stronger. QCR Holdings, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or other protected class status. It is the policy of QCR Holdings, Inc. to comply with the Americans with Disabilities Act by providing reasonable accommodations to enable qualified individuals with disabilities to access the job application and interview process, to perform the essential functions of the job, and to receive equal access to other benefits and privileges of employment.

Sourcing candidates for mid-April through July 2026. Successful candidates will need to be available evening hours of 4-7:30 pm, Monday - Friday, June 1-12 and 8 am - 12 pm, Monday - Friday, June 15 - July 31. Must be at least 14 years of age. Application deadline is February 28, 2026. Please note that all communication will be via email and text message. Job Summary The Pool Assistant is responsible for instructing and overseeing the Red Cross Swim Lesson program at the Marion Municipal Pool under the direction and supervision of the Recreation Superintendent and the Pool Swim Lesson Coordinator. Duties/Essential Functions/Skills Assist with swim lessons as an aide, including assisting the Swim Lesson Instructor (lifeguard). Knowledge of all swimming strokes and techniques. Ability to concentrate on pool supervision in an active environment with many distractions. Ability to work with peers and children in a water environment. Ability to read, write, speak and understand English to communicate effectively with fellow employees and the general public by telephone, written format, and in person. Ability to work long hours outdoors, occasionally under adverse weather conditions. Must not pose a direct threat to the health or safety of other individuals in the workplace or citizens encountered during work. Background Checks Pre-employment Physical Drug Screen Criminal Check Sex Offender Registry

TITLE: Senior Wealth Administration Specialist DEPARTMENT: Wealth Management & Trust The Senior Wealth Administration Specialist is responsible for supporting officers in the administration of trusts and other related financial matters. The role requires clerical, organizational, and communication skills to ensure the smooth delivery of wealth management services. ESSENTIAL FUNCTIONS: * Assists officers with daily management of accounts. * Prepare, process, and maintain trust-related documents, reports and correspondence. * Handle client inquires and provides support regarding personal and financial related matters. * Maintain accurate records of trust transactions, distributions and compliance requirements. * Schedule meetings, manage calendars, and assist in account reviews. * Ensure adherence to regulatory and legal guidelines related to trusts. * Manage electronic and physical filings of documents. * Process invoices, payments and disbursements. * Mentoring of associates and specialists. * Lead and develop projects as assigned. * Learn and implement standard processes, practices, workflows, time-sensitive activities, communication preferences, and other cultural and organizational customs to enhance client experience and collaboration. * Ability to independently plan, schedule, and prioritize mission critical dates, times, locations, and people needs to achieve maximum success as a value-added contributor to the team. * Comply with all company or regulatory policies, procedures and requirements that are applicable to this position. * Foster and preserve a culture of inclusion. * Additional duties and responsibilities may be required to support the company's mission, vision and values. QUALIFICATIONS: * High School diploma or equivalent required; college degree preferred. * Eight years of administrative assistant experience preferred. * Banking and/or financial industry experience preferred. * Excellent administrative and organizational skills, including proficiency in creating business correspondence. * Familiarity with the probate and trust administration processes in Iowa preferred. * Excellent verbal, written and interpersonal communication skills. * Ability to multitask and work in a deadline driven environment. * Strong computer skills including Microsoft 365. WORKING CONDITIONS: * Duties are performed in a professional office environment. At QCR Holdings, Inc. we are committed to fostering and preserving a culture of inclusion and strongly believe that it's our differences - of all kinds - that make our company and our communities better and stronger. QCR Holdings, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or other protected class status. It is the policy of QCR Holdings, Inc. to comply with the Americans with Disabilities Act by providing reasonable accommodations to enable qualified individuals with disabilities to access the job application and interview process, to perform the essential functions of the job, and to receive equal access to other benefits and privileges of employment.

Timpte has an immediate opening for a Temporary Administrative Assistant for our Cedar Rapids, IA location! Timpte is looking for an individual to assist with the administration of the day to day operations of the Customer Support Center location. In this position, you will provide administrative support to the branch trailer sales, parts and service departments. . Pay for this position is $20-22/hour DOE. This is a temporary position and will be 2-3 months. Timpte offers flexibility and this position can be either part-time or full-time based on selected candidate. Essential Functions • Answer and direct incoming telephone communications. Greet customers and visitors. • Create and modify documents, files and perform data entry in accordance with established policies and procedures. • Order and maintain office supplies. • Collect, maintain and deposit customer payments for all departments. • General clerical duties including but not limited to, copying, faxing, filing and mailings. Professional Attributes • High energy and enthusiasm, with a strong commitment to exceeding company expectations • Flexibility and openness to work on a variety of assignments • Strong communication and interpersonal skills, displaying the ability to connect and build relationships with customers, and peers • Team player with a strong desire to be an active, long-term participant in the growth of local business and the company overall Desired Skills, Knowledge, and Qualifications • Must have an Associate's Degree in related field or 2+ years office business experience. • Excellent communication skills, both verbal and written and presentation skills. • Must be proficient in Microsoft Office programs; including Word, Excel, etc. • Deliver excellent customer service at all times • Ability to work independently and demonstrate problem solving skills. • Have insurable driving record and valid driver's license. • Must be able to maintain confidentiality of proprietary information.

************************ Auxiant's Mission Statement and Core Values Mission: An Independent TPA investing in People and Innovation to deliver expert-driven experiences with REAL Results. Core Values: Independent Solutions. REAL Results Respect Empowerment Agility Leadership Be part of a growing and prospering company as an Administrative Coordinator. Auxiant is a third party administrator of self-funded employee benefit plans with offices in Cedar Rapids, IA, Madison and Milwaukee, WI. Auxiant is a fast-growing,progressive company offering an excellent wage and benefit package. Job Summary: ***Not all duties listed below will apply for every admin coordinator position. An admin coordinator will usually have a mixture of the below duties, but not all of them depending on needs of the company*** Perform daily administrative routines designed to keep inbound information flowing accurately and timely to the appropriate department. Regularly deals with data of a confidential or sensitive nature where judgment and tact are required to maintain or disseminate it. Essential Functions: Accept and distribute all incoming mail, claims, faxes, and phone calls Process invoices received by prescription vendors Process percent of savings/vendor fees Sort, stuff, and stamp outgoing mail including standard, priority, overnight and express mail Data Entry, Routing and Matching - Enter and file Pre-certifications and referrals Manage Claims Ready for Manual Routes Pend Letter Generation - Including Close outs weekly Returning claims to providers Daily provider matching via Validata and QicLink Printing/Mail & updating W-9 Research/Review Section B Notices by IRS for Clients on TIN reporting errors Provide back up for Operations Associate on all assigned Duties (Lunches/Breaks/PTO) Nonessential Functions: Other duties as assigned or appropriate Education/Qualifications: Excellent interpersonal, written/verbal communication Decent phone skills Excellent time management and organizational skills with the ability to handle multiple projects, meet established deadlines and change as business needs require Proficient PC skills including e-mail, record keeping, routine database activity, word processing, spreadsheet,10-key Proven experience in a professional office environment Good problem solving/analytical/math skills Full benefits including: Medical, Dental, Vision, Flexible Spending, Gym Membership Reimbursement, Life Insurance, LTD, STD, 401K, 3 weeks vacation, 9 paid holidays, casual dress code and more

Part-time Description At Infinity, energy isn't just encouraged-it's expected. We live by Energy, Excellence, and Execution, and we deliver Life-Changing Experiences for our employees every single day. Recognized by the Detroit Free Press, Des Moines Register, and Corridor Business Journal, Infinity is a multiple-time recipient of Top Workplaces and Coolest Places to Work awards. These honors reflect what our team already knows: when high performers are supported, recognized, and challenged, incredible things happen. From a casual dress code and a vibrant break room to team events and community impact initiatives, Infinity is a place where performance meets purpose-and where people actually enjoy showing up. Why High Performers Choose Infinity: At Infinity, we invest in people who want to grow, win, and build something meaningful: Competitive hourly base pay + commission Paid Time Off (vacation, personal, sick) plus 7 paid holidays 401(k) with company match after 6 months - 100% vested immediately Best-in-class Blue Cross Blue Shield health benefits for full-time employees Clear career pathing & internal promotions - we promote from within Award-winning training program starting Day 1 A strong 10X performance culture, with certification for every team member Role Overview: Administrative Assistant: Infinity is seeking a high-energy Administrative Assistant who thrives in a fast-paced, performance-driven environment. This role is a critical hub of our office-combining administrative support, front-desk presence, and facilities coordination.You'll be the first impression for guests, a trusted resource for employees, and a proactive partner in keeping the workplace organized, efficient, and ready to perform at a high level every day. Requirements What You'll Own: Serve as the first point of contact for guests, vendors, and incoming calls Provide administrative support across leadership and departments Schedule meetings, manage conference rooms, and assist with travel coordination Receive, sort, and distribute mail and deliveries Manage office supply inventory and place orders proactively Partner with vendors and building management on facilities needs Support onboarding by preparing workspaces and welcome materials Help plan and execute company events, celebrations, and engagement activities Keep front desk, breakroom, and shared spaces organized, stocked, and guest-ready Take on additional administrative or facilities projects as needed The Ideal Candidate: You're organized, upbeat, and take pride in being the person others can rely on. You bring structure to chaos, warmth to every interaction, and ownership to everything you do. You'll thrive here if you have: 2+ years in an administrative, receptionist, or office support role Strong written and verbal communication skills A friendly, professional, service-oriented mindset Excellent organizational and multitasking abilities Proficiency in Microsoft Office (Outlook, Word, Excel, Teams) Experience working with vendors or managing office supplies (preferred) A self-starter mentality and comfort in a fast-moving environment The discretion to handle confidential information with integrity Physical Requirements: Ability to sit and work at a computer for extended periods Ability to lift up to 25 pounds (supplies, packages, event setup) Ready to Join a Team That Performs at a High Level-Together? If you're looking for more than just a job-and want to be part of a culture that values accountability, growth, and results-Infinity is the place for you.

California applicants: Please click here to review the Costco Applicant Privacy Notice. The jobs listed are examples of the typical kinds of positions that Costco may hire for when openings exist. The listing does not mean that any positions are currently open or available at Costco. Position Summary: Packs member orders into boxes and transfers items to a separate cart for cashiers. Performs cleanup, cart retrieval, merchandise restocking and runs for items as directed. For additional information about pay ranges, click here. We offer a comprehensive package of benefits including paid time off, health benefits (medical/dental/vision/hearing aid/pharmacy/behavioral health/employee assistance), health care reimbursement account, dependent care assistance plan, short-term disability and long-term disability insurance, AD&D insurance, life insurance, 401(k), and stock purchase plan to eligible employees.

Administrative Assistant - Tax Season Support (Part-Time) Schedule: Monday-Friday, 9:00 AM-3:00 PM + occasional Saturdays Duration: November 16 - April 15 (no anticipated time off within this duration) About the Role Our client is seeking a detail-oriented and dependable Administrative Assistant to support their team throughout the busy tax season. This part-time position is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and is comfortable interacting with clients and professionals daily. Key Responsibilities + Greet clients, answer phone calls, and manage front-desk inquiries + Organize and maintain digital and physical tax documents + Prepare and assemble tax packets, engagement letters, and client correspondence + Schedule appointments, manage calendars, and coordinate client drop-offs/pickups + Handle data entry with accuracy and confidentiality + Provide general administrative support to tax preparers and CPAs + Assist with scanning, filing, printing, and document uploads + Support additional office tasks as needed throughout the season Requirements What We're Looking For + Previous administrative, office, or customer service experience + Strong attention to detail-especially when handling confidential financial documents + Solid communication skills, both written and verbal + Ability to stay organized during high-volume periods + Comfort with Microsoft Office (Outlook, Word, Excel) and basic office equipment + Reliable, punctual, and professional Schedule & Commitment + Part-time: 9:00 AM-3:00 PM, Monday-Friday + Occasional Saturdays required during peak weeks + Seasonal Duration: November 16-April 15 + No planned time off during this period TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Job Description About Us Eidolon Insurance is a growing insurance agency committed to teamwork, clear communication, and supporting both clients and employees. We foster a collaborative, professional environment where team members can grow and make an impact. Position Overview We are seeking an Administrative Assistant to support recruitment, data management, and marketing operations. This role includes assisting with candidate screenings, managing social media, and analyzing agency performance data. The ideal candidate is organized, comfortable with numbers, and proficient in Excel and Google Sheets. Training will be provided. Key Responsibilities Assist with screening and interviewing new insurance agent candidates Manage recruitment-focused social media accounts Track and analyze agency data on a weekly, monthly, quarterly, and yearly basis Collaborate regularly with the marketing department Maintain organized records and support general administrative tasks Qualifications (All qualifications are job-related and welcoming to candidates from all backgrounds.) Strong verbal and written communication skills Proficiency in Excel, Google Sheets, and other basic office software Organized, detail-oriented, and able to manage multiple tasks Professional and collaborative in team interactions Experience with GoHighLevel or social media management is a plus, but not required Compensation Hourly Range: $18-$21 per hour, based on experience Equal Opportunity Employer Eidolon Insurance is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, veteran status, or any other characteristic protected by law.