Administrative associate jobs in Jacksonville, FL

The Document Review Associate will be joining the warehouse team of 5 to perform clerical work such as labeling files, data uploads, Bailee processing, reviewing criteria, and investigating documents for clients. This includes the review of incoming files and responding to requests by email for reinstatements and releases while maintaining deadlines or service level agreements for clients. The team works collaboratively in a fast paced environment and can manage 500-1,000 loans a day. The ideal candidate has strong experience with Excel, Mortgage Review, and a go getter attitude. This role is paying $17/hr with hours of 8:00-5:00PM EST. Required Skills & Experience: Some experience with Microsoft Excel Ability to write professional emails Mortgage or Document Review experience High school diploma or equivalent 1-3 years of experience in an office setting Can lift 30-40Ibs

Job Title: Office Administrator - General Contractor We are seeking an experienced Office Administrator with a background in general contracting to support our Jacksonville office. This role involves administrative and clerical duties, including processing invoices and billings, producing correspondence, filing, and managing project billing including certified payrolls. The ideal candidate is organized, professional, and able to handle confidential information in a fast-paced construction environment. Key Responsibilities: Perform administrative and clerical tasks, including data entry, filing, copying, and mail distribution Process invoices, billings, and project-related documents Produce letters, reports, and memorandums Handle phone communications and direct visitors professionally Maintain confidentiality and professionalism in all tasks Organize and prioritize multiple tasks to meet deadlines Work harmoniously with team members and contractors Requirements: Minimum 2 years of clerical/administrative experience Background in general contracting required; federal construction experience a plus Proficiency with Microsoft Office (Word, Excel, PowerPoint) and other office technology High school diploma required; degree preferred Strong communication, organizational, and multitasking skills

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as an Assistant Dental Office Manager , which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full-time Salary: $18 - $20 / Hour PLUS 2 Potential Incentive Opportunities -Report Card Bonus - Up to $300/ month -Quarterly bonus At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free continuous learning through TAG U How You'll Make a Difference As an Assistant Dental Office Manager, you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Work collaboratively with other members of the dental team to provide exceptional patient care Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team Review data day to day to evaluate the impact on the practice Oversee scheduling and confirming patient appointments Verify insurance payment, collection, balance nightly deposits and credit card processing Additional tasks assigned by the Manager Preferred Qualifications High school diploma or equivalent; college degree preferred Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Organized and detail oriented

About LSI LSI is an employee-owned company that employs dynamic teams of professionals - people with the finest technical expertise, a level of passionate creativity, and a truly visionary outlook who deliver innovative training solutions that exceed our customers' expectations. Everyone at LSI has a personal stake in our success. LSI has over 400 training support experts, engineers, and craftsmen on staff who develop state-of-the-art high-fidelity training devices, complex computer-based, highly interactive distributed learning products, and comprehensive, dynamic technical publications. LSI employee-owners collaborate to deliver training products and services for a myriad of programs and customers, using leading-edge technology and proven processes. Mission Our mission is to prepare our military and allies to be battle-ready through cutting-edge training products and services. Vision Our vision is to be the premier provider of military training solutions, renowned for our innovation and excellence. Through employee-ownership and teamwork, we will shape a future where every military service member is equipped to succeed in their mission. Guiding Principles ESOP Sustainability: We do everything within our control to meet project budgets and schedules, so our ESOP prospers. Take Ownership: Each Employee-Owner takes ownership at the individual level for their words, actions, and results. Individual ownership breeds accountability. Accountability breeds trust. When we hold ourselves accountable and trust our fellow employee-owners to do the same, we realize success. Clear Communication: We project confidence in our communication using unambiguous language and providing clear purpose and direction. Pursuit of Excellence: We aggressively pursue continuous improvement both as teams and individual employee-owners. We strive to get better every day. There is no room for mediocrity. Pride in Our Work: We know the value of our work and are proud of what we produce. Customer Focus: Customers are both internal and external and we strive to give both our best efforts. Assume Positive Intent: Assume others are well-intentioned in their actions and seek additional information about the circumstances to help solve problems. Assuming positive intent in all interactions is the key to building strong teams and working together to solve problems. One Voice: Every Employee-Owner is expected to speak up if they have an idea for improvement or if they disagree with a potential course of action. Once a decision is made, the entire team commits to it and moves forward with one voice. Apply: ******************************* General Summary The Administrative Assistant II provides administrative support duties for Directors and Vice Presidents. Essential Job Functions * Maintains technical documentation, end of month reports, visit authorizations, cover letters and reports of conferences and customer visits. * Coordinates administrative support programs and activities, as directed by management. * Formats, proofreads, and edits correspondence, reports, manuscripts, and other necessary material under supervision of Director. * Reviews outgoing material for accuracy, completeness, dates, and signatures. * Types technical reports, papers, and other project documentation in a variety of formats as required. * Demonstrates proper business etiquette while interfacing with telephone callers, visitors, clients, vendors, Department Director, and company personnel. * Monitors and maintains meeting and conference room schedules. * Orders supplies and refreshments for meetings. * Coordinates reproduction and assembly of deliverables: copying, material assembly collating, page checking and book binding. * Responsible for adhering to Purchasing Card expense limitations and submitting log and receipts to Accounts Payable in a timely manner. * Maintains filing and archive system for contract documentation. * Orders office supplies for department personnel and general department requirements. * Sorts, distributes, and tracks department's mail. * May be required to answer phones for Vice President or Director. * May serve as a mentor to lower-level Administrative Assistants. * Exercises discretionary handling of Government materials, company proprietary information, sensitive material(s) and any end items used for training. * Must be aware of International Traffic in Arms Regulation (ITAR) restrictions on export of military hardware and training services. * Must be aware of Controlled Unclassified Information (CUI) and security classifications as outlined in the National Industrial Security Program Operating Manual (NISPOM). * Must be capable of safely handling government-furnished equipment and materials. * Must be available to work a standard weekly schedule with overtime as required. * Perform other duties as assigned. Supervisory Responsibilities * None Job Requirements Knowledge, Skills, and Abilities * Must possess intermediate level knowledge of automation tools including Windows based word processing, spreadsheets, databases, and presentation graphics system software (Word, PowerPoint, Excel). * Must demonstrate effective business etiquette skills to communicate effectively with employees and managers, customers, and visitors. * Ability to communicate effectively, both oral and in writing. * Work requires continuous attention to detail in composing, typing and proofreading materials. * Must be able to obtain a security clearance when required by the contract. Education and Experience * High School diploma or GED equivalent. * Associate degree preferred. * Four (4) years administrative assistant experience required. Three (3) years in an administrative assistant role while employed at LSI strongly preferred. Equal Opportunity Employer including Disability/Vets.

Home & Personal Assistant to CEO (Part-Time) Hours: 10-15 hours per week We're looking for a reliable, detail-oriented Home & Personal Assistant to the CEO to provide a blend of personal, household, and light administrative support. This role is ideal for someone who enjoys helping a busy professional stay organized at work and at home. About the Role: You'll support both the personal and household side of day-to-day life-handling childcare, errands, home organization, and light scheduling. The right person is proactive, flexible, and comfortable switching between personal and professional tasks. Responsibilities: Provide occasional childcare and household supervision Light errands, cleaning and organization Assist with personal scheduling, mail, and calendar reminders Manage small household or personal projects as needed Ideal Candidate: Organized, proactive, and dependable Comfortable working independently and managing shifting priorities Prior experience in childcare, household management, or personal/executive support Reliable transportation and a clean driving record required Flexible, trustworthy, and upbeat attitude

KIND OF WORK: This is advanced administrative support clerical and secretarial work performing technically varied and complex word processing, clerical and secretarial functions, interpreting and entering data, and interpreting and applying policies and procedures. Work requires knowledge of Business English and the techniques, methods, and procedures used in performing the more complex word processing, clerical and secretarial functions, and data entry. May oversee, monitor, guide, and review the work of others. Contacts require courtesy, tact, and effectiveness in dealing with others, and include contacts to request or provide information, ask questions or obtain clarification. Work is performed in an office environment. Physical demands consist mainly of moving from one work location to another, sitting, or standing at a work station for extended periods of time, using standard office equipment on an ongoing basis, and, dependent upon assigned work location, may be required to lift objects weighing up to 15 pounds. Work is performed under general supervision where the work assignments are subject to instructions and established work routines, and the worker is given latitude to rearrange the sequence based on changing work situations or workflow. EXAMPLES OF WORK: (Not intended to be all inclusive) Receives, processes, records, indexes and/or files varied correspondence, information, materials, files, documents, fees, and records. Gathers information and assists School Board personnel, administrators, parents, and general public in completing required forms and documents. Reviews and verifies employee time reports and leave requests and prepares payrolls and maintains leave records. Composes correspondence without review and/or specific instructions. Types correspondence, memoranda, reports, records, orders and other office documents Researches, analyzes and resolves a variety of job-related work problems based on established policies, guidelines, procedures, laws, rules and regulations. Gathers, interprets, codes, classifies, posts, and/or consolidates information or data for varied complex reports or data entry. Establishes and maintains information, record, document, and file systems. Responds to inquiries and complaints from School Board personnel, administrators, and the general public and interprets and explains departmental policies and procedures to customers. Enters information or data to personal computer or computer terminal screen following established procedures. Orders supplies and prepares purchase orders. Maintains inventory records and stock for assigned work area. Makes written reports and fills out forms as necessary. Operates standard office equipment such as a typewriter, calculator, personal computer, microfilm and microfiche equipment, and copier. May maintain supervisor's calendar and make travel arrangements. May take and transcribe notes for meetings, correspondence, legal documents and reports. May oversee the work of others and/or provide training or technical assistance as a lead worker. Performs related work as required. KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of laws, ordinances, regulations, and departmental/divisional policies and procedures associated with work assigned. Knowledge of the Duval County Public Schools' payroll, leave, purchasing, and general budgetary policies, procedures, rules and regulations. Knowledge of Business English. Skill in operation of standard office equipment. Skill in making and verifying mathematical calculations. Skill in establishing and maintaining information, record, document, and file systems Ability to read, understand, and apply written instructions and job-related laws, rules, policies, procedures, and materials. Ability to analyze and/or review files and records for accuracy and compliance with appropriate laws, policies and procedures, and collective bargaining agreements. Ability to perform research, compile data and report findings. Ability to prepare reports and communicate effectively. Ability to use word processing, spreadsheet and other computer software applications. Ability to interview and gather information from customers, applicants, and general public. Ability to handle confidential information with discretion. Ability to oversee, monitor, guide, and review the work of others. Ability to establish and maintain effective working relationships with administrators, other employees, parents, and the general public. OPEN REQUIREMENTS: Must have at least a two-year combination of education, training, or experience in clerical and/or secretarial work involving the use of a personal computer. Must be able to type accurately at a rate of 30 correct words per minute. PROMOTIONAL REQUIREMENTS: All permanent employees of the School Board who have served for one year in the class of Clerk Typist or a comparable or higher level clerical class may apply. Must be able to type accurately at a rate of 30 correct words per minute.

Job Details ATS Cocoa - Cocoa, FL Part Time High School Any Entry LevelDescription Applied Technical Services, LLC (“ATS” or the “Company”) is a leading provider of critical testing, inspection, certification, and compliance services. The Company serves clients across a diverse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Today the Company employs nearly 2,050 team members in over 95 locations across the United States. Our purpose is to create a safe and reliable world and our mission is to deliver assurance through precise technical and professional services. Summary: ATS is seeking Level II Radiographers (CR), Shooters and an RT Assistant to work as an RT crew for a 4-6 week contract assignment in Titusville, FL to support our ATS Cocoa/ATS Jacksonville offices. Additional RT related opportunities are possible at completion of this contract assignment. Competitive pay rates plus $175/day per diem (7 days/week). Responsibilities/Duties: RT Assistant: Perform tasks as directed in order to prepare components or equipment for inspections. Work alongside certified technicians to help complete projects and learn activities. Interface with personnel to determine scope of work and work priorities in order to meet customer expectations. Help clean and organize equipment before, during, and at the completion of projects. Document on job training experience as assigned by management. Perform other job related tasks as assigned by supervisors. Responsibilities/Duties: Level II Radiographers/Shooters Perform RT examinations of materials in accordance with procedures, codes, standards, and specifications. Set up and utilize NDT Testing Equipment for Radiographic Inspections. Be thoroughly familiar with the scope and limitations of the methods for which qualified and exercise assigned responsibility for OJT and guidance of trainees Interface with department managers and clients to determine scope of work and work priorities in order to meet customer expectations. Be able to prepare written instructions and to organize and report the results of examinations. Work independently and support team members. Perform other job related tasks as needed and assigned by supervisors. Actively participate in ATS and Client Safety Programs. Qualifications Minimum Requirements/Qualifications: RT Assistants - Meet the minimum requirements of an NDT RT Assistant, High School Diploma, GED, or equivalent; math and print reading skills; ability to used computers for data entry and report writing. Applicants with documented prior NDT classroom training and Radiation Safety training or OJT preferred. Level II Radiographers/RT Shooters - Meet the minimum requirements of an NDT Level II RT Technician; provide documentation of education, training, and experience in the applicable NDT method(s); have a working knowledge of industrial environments and general manufacturing processes; ability to effectively communicate with other departments, and customers to report issues and solve problems. Documented experience with CR X-ray imaging and processing as required. CR experience required! State or IRRSP card required. Additional NDT certs are a plus but not a requirement. High School Diploma, GED or equivalent. Completion of a 40 Hour Radiation Safety Course. All applicants require the following: Ability to learn and comply with all company policies and procedures. Excellent communication skills written and verbal. Applicants must pass a drug screen and have a valid driver's license with a clean driving record. “U.S. Persons” Only: A requirement of this position is access to information that is subject to U.S. export controls under the U.S. International Traffic in Arms Regulations (“ITAR”). Accordingly, the company will consider only “U.S. Persons” for this position. A “U.S. Person” includes (a) U.S. citizens or nationals; (b) U.S. lawful permanent residents (i.e., “green card” holders); (c) persons granted refugee status; or (d) persons granted asylum in the United States. This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process. Work Conditions: Must be able to wear safety equipment as required by the safety department for personal protection. Work from heights on scaffolding, ladders, elevated platforms, man-baskets, etc. Work in confined spaces which will require crawling, stooping, climbing, etc. Work in around operating equipment and industrial environments. Work with radiation and hazardous materials such as cleaners, penetrants, film developing chemicals, etc. Work shifts up to 12 hours/day and 7 days/week and travel for extended periods of time Ability to lift and carry 100 pounds. Benefits: ATS offers excellent wages and advancement opportunities. ATS full-time employee benefits include: medical, dental, vision, 401k, vacation, personal time, and bonuses. ATS is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

Apply Secretary Department of Defense Defense Commissary Agency Apply Print Share * * * * Save * This job is open to * Requirements * How you will be evaluated * Required documents * How to apply Serves as a Secretary (Office Automation) in a commissary store at a Defense Commissary Agency (DeCA) facility. The primary purpose of this position is Perform secretarial, administrative, general clerical, and typing (office automation) duties and responsibilities. Read the entire announcement before starting the application process. Summary Serves as a Secretary (Office Automation) in a commissary store at a Defense Commissary Agency (DeCA) facility. The primary purpose of this position is Perform secretarial, administrative, general clerical, and typing (office automation) duties and responsibilities. Read the entire announcement before starting the application process. Overview Help Accepting applications Open & closing dates 12/01/2025 to 12/15/2025 Salary $44,959 to - $58,445 per year Pay scale & grade GS 6 Location Jacksonville, FL 1 vacancy Remote job No Telework eligible No Travel Required Occasional travel - You may be expected to travel for this position. Relocation expenses reimbursed No Appointment type Permanent Work schedule Full-time - NTE 80 hours bi-weekly. Irregular Work Schedule to include days, nights, weekends, and holidays Service Competitive Promotion potential None Job family (Series) * 0318 Secretary Supervisory status No Security clearance Other Drug test No Position sensitivity and risk Non-sensitive (NS)/Low Risk Trust determination process * Suitability/Fitness Financial disclosure No Bargaining unit status Yes Announcement number DECA-26-12840848-DH Control number 851248100 This job is open to Help Federal employees - Competitive service Current federal employees whose agencies follow the U.S. Office of Personnel Management's hiring rules and pay scales. Internal to an agency Current federal employees of the hiring agency that posted the job announcement. Career transition (CTAP, ICTAP, RPL) Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants. Veterans Veterans of the U.S. Armed Forces or a spouse, widow, widower or parent of a veteran, who may be eligible for derived preference Military spouses Military spouses of active duty service members or whose spouse is 100 percent disabled or died on active duty. Clarification from the agency This is a direct hire authority announcement. All qualified applicants are considered and Veterans' preference does not apply. Additional vacancies may be filled from this announcement. Duties Help * Maintains a filing system, reviews correspondence for spelling and grammar, receives mail, maintains the store director's appointment calendar and serves as the forms manager. * Serves as the personnel liaison between the commissary and Human Resources Service Provider (HRSP) by generating requests, monitoring status and resolving employee personnel actions. * Performs in-processing functions for all new hires and reviews in-processing forms for accuracy and completeness. * Serves as the payroll liaison between the commissary and the Customer Service Representatives (CSR) to resolve payroll issues. * Procures, issues, controls, and disposes of supplies and equipment required for store operations. * Maintains the property accounting register relating to supplies and equipment procured for the commissary. Read the entire announcement before starting the application process. Read the entire job announcement. Focus on the following sections to understand whether or not you qualify for the position. This critical information is found under: * Duties and Qualifications * How to Apply (including a preview of the assessment questionnaire, if applicable) * How You Will be Evaluated Your resume must thoroughly describe how your skills and experiences align to the criteria defined in the Qualifications section of this announcement and it must support your responses to the assessment questionnaire. We do not assume you have the necessary experience to successfully perform in this job regardless of your employment history or academic career. Requirements Help Conditions of employment * Be a U.S. citizen or national. Applicants with a Permanent Resident Card are authorized to live and work in the U.S. but are not eligible for employment in positions requiring U.S. citizenship. If selected, proof of citizenship is required. * Meet the minimum age requirement. See Additional Information. * Males born after 12-31-1959 must be registered with or exempt from Selective Service. * Appointment is subject to successful verification of identity and employment eligibility through E-Verify. Learn more about E-Verify, including your rights and responsibilities, at ************************** * Appointment is subject to a favorable suitability or fitness outcome, as determined by a completed background investigation. New federal employees will be fingerprinted. * Be able to obtain and maintain clearance eligibility based on the appropriate background investigation. * May be subject to a probationary/trial period. * Direct deposit of pay is required. * Meet the physical requirements identified in the Qualifications section. * May be subject to a supervisory probationary period. Qualifications You must meet the Office of Personnel Management (OPM) qualifications for series 0318 and additional requirements by the announcement closing date. Your resume (and/or transcript if necessary) must clearly show that you have the qualifications described below. You can use experience, education, or a combination of the two to qualify. Experience: One (1) year of progressively responsible clerical, office, or other work that indicates the ability to acquire the knowledge and skills needed to perform the duties of this position (general experience). OR Education: Two (2) full years of successfully completed education above high school at an accredited business, secretarial, technical school, junior college, college, or university. Transcripts are required if relying on education, in whole or in part, to qualify. See Required Documents for more information. OR Combination of experience and education: To calculate the combination, divide your total months of experience by 12, then divide your semester hours by 60 and add the two percentages. If the total is 100%, you meet the minimum qualifications through a combination of experience and education. You must meet the Office of Personnel Management (OPM) qualifications for series 0318 and additional requirements by the announcement closing date. Your resume (and/or transcript if necessary) must clearly show that you have the qualifications described below. You can use experience, education, superior academic achievement, or a combination of experience and education to qualify. Experience: One (1) year of demonstrated knowledge of retail procurement and distribution methods; principles, procedures, and techniques of retail food merchandising and retail food store management; and developments in commercial retail food store items, equipment, and practices (specialized experience) equivalent to at least the GS-5 grade level. Experience can be under other Federal service pay systems, private sector, or military. Examples of qualifying experience include: * Managing a commissary store, supermarket, or similar type of commercial retail food store. * Managing a department in a retail food store. * Planning, standardizing, or controlling operations in an assigned group of retail food stores. OR Education: One (1) full year of graduate level education with major study in business administration, public administration, agricultural economics (food industry management), or other fields related to the position; or superior academic achievement. Transcripts are required if relying on education, in whole or in part, or on superior academic achievement to qualify. See Required Documents for more information. OR Combination of experience and education. To calculate the combination, divide your total months of experience by 12, then divide your graduate level semester hours by the number of credit hours that the school attended has determined to represent 1 year of full-time study or 18 and add the two percentages. If the total is 100%, you meet the minimum qualifications through a combination of experience and education. You must meet the Office of Personnel Management (OPM) qualifications for series 0318 and additional requirements by the announcement closing date. Your resume must clearly show that you have one (1) year of experience conducting job analysis, posting vacancies in an automated system, advising management on a variety of recruitment authorities and techniques, evaluating applicants for eligibility and qualifications, creating and issuing referral certificates, making job offers and onboarding personnel, and preparing and auditing personnel actions for accuracy and regulatory compliance (specialized experience) equivalent to at least GS-11. Experience can be under other Federal service pay systems, private sector, or military. You must meet the Office of Personnel Management (OPM) basic requirement and qualifications for series 0318 and additional requirements by the announcement closing date. Basic Requirement: (1) A 4-year course of study leading to a bachelor's degree with a major in any field, or (2) At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. Transcripts are required. See Required Documents for more information. AND Qualifications: Your resume must clearly show that you have one (1) year of experience applying Federal laws, regulations, policies, procedures and general business practices to buy and sell goods and services in support of the mission, and using innovative techniques to develop contractual arrangements (specialized experience) equivalent to at least GS-11. Experience can be under other Federal service pay systems, private sector, or military. You will receive credit for all relevant qualifying experience (paid and unpaid), including volunteer work done through National Service program (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Physical requirements: (1) Stand, stoop, kneel, bend and climb for prolonged periods. (2) Lift, push, pull, carry, and handle items weighing up to 40 pounds independently and occasionally over 40 pounds with assistance. You will attest to your ability to perform these physical requirements in the Questionnaire. As part of the online application process, you will respond to a series of questions designed to evaluate your level of experience in the position's competencies (knowledge, skills, abilities, and other characteristics). * Minimum Qualifications GS-06 (One-Grade Interval- No Education Substitution) Overtime: Occasional Fair Labor Standards Act (FLSA): Non Exempt Bargaining Unit Status: Covered Obligated Position: No Obligated Position: Yes. This position is obligated to a DoD employee that has mandatory return rights after service in an overseas or non-foreign area. If the employee elects to exercise return rights, you may be removed from this position or placed into another position. Those retired under CSRS or FERS considered: No. DoD criteria not met. Work environment: The incumbent typically works indoors in a commissary that is adequately heated, lighted and ventilated Telework eligible: No Remote work eligible: No Education You may not use education to qualify for this position. Additional information Executive Order 12564 requires a federal workplace to be free of illegal drugs and prohibits the use of illegal drugs both on and off duty by federal employees. As a reminder, marijuana is still classified as an illegal drug by the Federal government and is prohibited for use by Federal employees even if such use is legal in the state where the Federal employee resides and/or works. The Defense Commissary Agency is a Drug-Free Federal Workplace where the use of illegal drugs will not be tolerated and may result in penalties up to and including removal from Federal service. * Positions will be filled under the DoD Direct Hire Authority (DHA) for Domestic Defense Industrial Base (DIB) Facilities and the Major Range and Test Facilities Base (MRTFB). * Upon first appointment to a civilian position in the Federal government, you are entitled only to the lowest step (Step 1) of the grade for which selected. The display of a salary range on this announcement does not suggest or convey an entitlement to a higher rate of pay. * The minimum age requirement is generally 18 years. Employing those under 18 may be possible under certain circumstances. If under 18 years of age, ensure you provide documentation showing how you are eligible. * Applicants with financial difficulty are not automatically removed from consideration. * Selectees are required to complete an online onboarding process. * Retired military service members cannot be appointed to a Department of Defense (DoD) civilian position within 180 days of their retirement date. 5 United States Code 3326. * PCS is not Authorized HR does not select or change your eligibility/eligibilities for you, regardless of the supporting documents you submit. You are considered ONLY for the eligibility or eligibilities you select and for which you provide all required supporting documents. You will not be considered if you do not select an eligibility. If you have questions about which eligibility/eligibilities apply to you, contact the HR POC listed on this announcement. Expand Hide additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How you will be evaluated You will be evaluated for this job based on how well you meet the qualifications above. Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. This vacancy will be filled through a Direct Hire Authority. All applicants who meet the basic qualification requirements will be forwarded to the Selecting Official for consideration. We will evaluate your application for basic eligibility and to determine if your experience meets the basic qualification requirements described in the announcement. All applicants who meet the qualifications and other basic requirement are eligible for referral and selection consideration. Selections are subject to restrictions of the DoD referral system for displaced employees. Interagency Career Transition Assistance Program(ICTAP): This program applies to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet ICTAP eligibility criteria AND 2) be rated well-qualified for the position AND 3) submit the appropriate documentation to support your ICTAP eligibility. Well-qualified means you possess the type and quality of experience that exceeds the position's minimum qualifications. See the Required Documents section of this announcement for more information. Appointment of Military Spouses (5 CFR 315.612) (NonComp Mil Sp): To receive this preference, you must choose to apply using the " Appointment of Military Spouses (5 CFR 315.612) (NonComp Mil Sp)" eligibility. If you are claiming Military Spouse eligibility and are determined to be Well Qualified (score of 85 or above) for the position, you will be referred to the hiring manager. Information and required documentation for claiming Military Spouse eligibility may be found at the General Applicant Information and Definitions link below. Please follow all instructions carefully. Errors or omissions may affect your rating. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Required documents Required Documents Help Your Resume. * IMPORTANT UPDATE: Your resume must not exceed two (2) pages. If your resume exceeds the two-page limit, you will be removed from consideration for this announcement. The resume and required supporting documentation should provide the minimum qualifications and relevant experience for the announced position. Must include the work schedule, hours worked per week, dates of employment, and duties performed. If multiple resumes are submitted by an applicant, only the last resume submitted will be reviewed for qualifications and referred for selection consideration, if eligible. The resume must not be more than 5MB and should be saved and uploaded as a PDF to maintain formatting and number of pages. We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word (DOC or DOCX). We do not accept PDF portfolio files. Page margins should be 0.5 inches, and font styles must be legible. Consider using 14-point size font for titles and 10-point for the main text. We recommend using a font like Lato, if available. Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, Roboto or Noro Sans. * Additional guidance on writing a federal resume can be found at: USAJOBS Help Center - How do I write a resume for a federal job? The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started. * Your resume must thoroughly describe how your skills and experiences align to the criteria defined in the Qualifications section of this announcement and it must support your responses to the assessment questionnaire. We do not assume you have the necessary experience to successfully perform in this job regardless of your employment history or academic career. * At a minimum, your resume MUST contain your name, address, and contact information, and the following for each listed job experience: Job title; Pay Plan, Series and grade, if it is a federal civilian position; Employer's name and address; Employment beginning and ending dates (Month/Year); and Description of duties performed. Part-Time employment MUST include work hours for each job entry. Questionnaire. Preview at ******************************************************** . * Appointment Eligibility Criteria. You choose how you wish to be considered for this position by selecting one or more of the eligibilities listed in the Assessment Questionnaire and providing the supporting documents for the selected eligibility/eligibilities. Documents required to prove you can be considered for the selected eligibility/eligibilities are listed within the eligibility description. * HR does not select or change your eligibility/eligibilities for you, regardless of the supporting documents you submit. You are considered ONLY for the eligibility or eligibilities you select and for which you provide all required supporting documents. If you have questions about which eligibility/eligibilities apply to you, contact the HR POC listed on this announcement. SF 50 Notification of Personnel Action. * To obtain copies of your SF 50s, all current Department of Defense (DoD) employees can access MyBiz, employees receiving HR servicing from DLA can access eOPF and former civilian employees can request a copy from the National Archives. All DeCA employees, regardless of location or human resources provider, submit a copy of your most recent SF-50 showing your current position title, pay plan-series-grade, tenure, and position occupied. Current active duty armed forces personnel within 120 days of separation must submit written documentation from the armed forces certifying that the service member is expected to be separated from active duty service not later than 120 days after the date the certification is signed. The document must include the following information: (1) service member's name, (2) date of the expected separation from active duty, (3) expected character of the active duty service at separation, (4) pay grade/rank/rate at separation, (5) dates of active duty service, and (6) any campaign or expeditionary medals received. You must submit the DD-214 when it becomes available. PLEASE REVIEW THE BELOW LINK FOR OTHER SUPPORTING DOCUMENTS needed for proof of eligibility: ************************************************************************************************************ If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. How to Apply Help You are responsible for verifying your application package is complete, accurate, and submitted timely. As uploaded documents may take one or more hours to clear the virus scan, plan accordingly to ensure your application process is complete and your application package is submitted by the specified closing date and time. To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (EST) on the closing date to receive consideration. * To begin, click Apply Online to access an online application. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account. * You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application. NOTE: Resumes up to a total of two pages will be accepted. Resumes exceeding two pages will be removed from consideration. * You will receive an email notification when your application has been received for the announcement. * To verify the status of your application, log into your USAJOBS account, ************************ select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application. Your uploaded documents may take several hours to clear the virus scan process. Please review the General Application Information and Definitions at: ************************************************************************************************************************** Agency contact information DeCA East Servicing Team Phone ************ Fax ************ Email ******************** Address Defense Commissary Agency East 1300 E Avenue Fort Lee, VA 22380 US Next steps Notices post to your USAJOBS account and are emailed to you. You can expect to receive a notice when you complete the application process, when your qualifications status is determined (qualified or not qualified), and when your referral status is determined (referred or not). If you are referred but not selected, you can expect to receive a final notice after the hiring manager makes a selection. The hiring manager may choose to conduct interviews and may conduct telephone interviews to preclude travel hardships for applicants. Someone from the hiring agency (i.e., DeCA) will contact you if the hiring manager decides to interview you. Should you receive a tentative job offer, be aware such offers are automatically withdrawn if you fail to (1) record an acceptance or declination by the response date provided in the offer notice and/or (2) meet any pre-employment requirements, including a scheduled appointment. If you receive a job offer, use a computer to submit your response rather than a mobile/cell phone. Fair and transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. Criminal history inquiries Equal Employment Opportunity (EEO) Policy Financial suitability New employee probationary period Privacy Act Reasonable accommodation policy Selective Service Signature and false statements Social security number request Required Documents Help Your Resume. * IMPORTANT UPDATE: Your resume must not exceed two (2) pages. If your resume exceeds the two-page limit, you will be removed from consideration for this announcement. The resume and required supporting documentation should provide the minimum qualifications and relevant experience for the announced position. Must include the work schedule, hours worked per week, dates of employment, and duties performed. If multiple resumes are submitted by an applicant, only the last resume submitted will be reviewed for qualifications and referred for selection consideration, if eligible. The resume must not be more than 5MB and should be saved and uploaded as a PDF to maintain formatting and number of pages. We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word (DOC or DOCX). We do not accept PDF portfolio files. Page margins should be 0.5 inches, and font styles must be legible. Consider using 14-point size font for titles and 10-point for the main text. We recommend using a font like Lato, if available. Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, Roboto or Noro Sans. * Additional guidance on writing a federal resume can be found at: USAJOBS Help Center - How do I write a resume for a federal job? The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started. * Your resume must thoroughly describe how your skills and experiences align to the criteria defined in the Qualifications section of this announcement and it must support your responses to the assessment questionnaire. We do not assume you have the necessary experience to successfully perform in this job regardless of your employment history or academic career. * At a minimum, your resume MUST contain your name, address, and contact information, and the following for each listed job experience: Job title; Pay Plan, Series and grade, if it is a federal civilian position; Employer's name and address; Employment beginning and ending dates (Month/Year); and Description of duties performed. Part-Time employment MUST include work hours for each job entry. Questionnaire. Preview at ******************************************************** . * Appointment Eligibility Criteria. You choose how you wish to be considered for this position by selecting one or more of the eligibilities listed in the Assessment Questionnaire and providing the supporting documents for the selected eligibility/eligibilities. Documents required to prove you can be considered for the selected eligibility/eligibilities are listed within the eligibility description. * HR does not select or change your eligibility/eligibilities for you, regardless of the supporting documents you submit. You are considered ONLY for the eligibility or eligibilities you select and for which you provide all required supporting documents. If you have questions about which eligibility/eligibilities apply to you, contact the HR POC listed on this announcement. SF 50 Notification of Personnel Action. * To obtain copies of your SF 50s, all current Department of Defense (DoD) employees can access MyBiz, employees receiving HR servicing from DLA can access eOPF and former civilian employees can request a copy from the National Archives. All DeCA employees, regardless of location or human resources provider, submit a copy of your most recent SF-50 showing your current position title, pay plan-series-grade, tenure, and position occupied. Current active duty armed forces personnel within 120 days of separation must submit written documentation from the armed forces certifying that the service member is expected to be separated from active duty service not later than 120 days after the date the certification is signed. The document must include the following information: (1) service member's name, (2) date of the expected separation from active duty, (3) expected character of the active duty service at separation, (4) pay grade/rank/rate at separation, (5) dates of active duty service, and (6) any campaign or expeditionary medals received. You must submit the DD-214 when it becomes available. PLEASE REVIEW THE BELOW LINK FOR OTHER SUPPORTING DOCUMENTS needed for proof of eligibility: ************************************************************************************************************ If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Working Title: ADMINISTRATIVE ASSISTANT I - 64026146 Pay Plan: Career Service 64026146 Salary: 34,760.00-45,000.00 Total Compensation Estimator Tool Job posting category (Internal) Administrative Assistant I, Position Number 64026146. Jacksonville, Duval County Your Specific Responsibilities: The Bureau of Vital Statistics provides for the statewide registration of all Florida vital record events, which includes all Florida births, deaths, fetal deaths, marriages, and divorces. The bureau issues more than 2.8 million certified copies annually. A centralized database allows all 67 counties to issue birth certifications, 1850 to present: death and fetal certifications, 2009 to present. Marriages, and divorces, 1927 to present, are available for certification from the state office. The bureau maintains more than 22 ½ million vital records. The bureau produces routine and special analysis and reports of vital statistics data; provides policy, procedure and monitoring of 67 county local registrars of vital statistics; 118 birthing hospitals; funeral directors, medical examiners and certifying practitioners; and numerous tax collector offices, in accordance with Chapter 382 Florida Statutes and Chapter 64V, Florida Administrative Code. Position Description This position is in the Computer Issuance & Lobby Operations Unit. The incumbent is responsible for complex technical work in the operations of records management involving the storage, preservation, and issuance of Florida's birth, death, fetal death, marriage and dissolution of marriage records. This position requires independent judgment and interpretive skills to ensure compliance with Florida Statutes and Florida Administrative Code as they relate to the issuance of vital records and records management retention schedules. Handles large volume of incoming telephone calls received through the client services hunt group from clerks of court, state and federal agencies, attorneys, and the general public and provide information on eligibility and issuance, procedures for requesting additional searching, or the status of a request. Consults person-to-person with clients visiting our facility to obtain information, and/or vital records, verifies eligibility for confidential records based on requirements as defined in Florida Statutes, conducts thorough search of e-Vitals database, creates electronic application, issues certification from computer database or digital image, and ensures proper tracking of safety paper audit control number. Hand delivers record to walk in client. Calculates applicant's expense based on type of service and number of certifications requested, and balances funds at the end of each day. Reviews requests for computer generated vital record certificates, verifies eligibility for confidential records based on requirements as defined in Florida Statutes, conducts thorough search of e-Vitals database, creates electronic application, issues certification and ensures proper tracking of safety paper audit control number. Verifies mailing information and prepares package for shipping. Ensures expedite orders are given top priority. Calculates applicant's expense based on type of service and number of certifications requested, and balances funds at the end of each day. Processes downloads received from our contracted vendor 7 times daily, prints work orders for distribution to appropriate unit within the Vital Records Section, imports orders into database. Closes batches at the end of the business day and reconciles funds against electronic payment from contracted vendor. Corresponds with clients by phone, mail, or email regarding requests for vital records and restrictions as to the issuance of confidential information, fees, search capability and other activities associated with the issuance of these records. Maintains reports on work production, safety paper audit control number tracking and money reconciliation. Organizes and boxes the applications and accompanying correspondence for retention pursuant to Records Management requirements by the Department of State. Performs other related duties as assigned including records preservation projects. Required Knowledge, Skills, and Abilities: 1. Knowledge of the principles and techniques of effective verbal and written communication. 2. Knowledge of vital statistics program and applicable laws, rules and procedures. 3. Knowledge of office procedures and practices. 4. Ability to interpret and apply departmental rules, regulations, and office procedures. 5. Ability to organize and maintain records and files. 6. Ability to plan, organize, and coordinate work assignments. 7. Ability to maintain effective working relationship with others. 8. Ability to communicate effectively verbally and in writing. 9. Skill in operating office equipment including a personal computer, 10-key adding machine, copy machine, fax machine and all Microsoft Office products such as Word, Excel, Outlook etc. 10. Incumbent must be able to type at least 35 correct words per minute. Qualifications: Excellent customer service skills and knowledge of Office 365 products such as Word, Excel and Outlook. Florida Department of Health Mission, Vision, and Values: Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. Vision: To be the Healthiest State in the Nation. Values: I nnovation: We search for creative solutions and manage resources wisely. C ollaboration: We use teamwork to achieve common goals & solve problems. A ccountability: We perform with integrity & respect. R esponsiveness: We achieve our mission by serving our customers & engaging our partners. E xcellence: We promote quality outcomes through learning & continuous performance improvement. Where You Will Work: 1217 N Pearl Street, Jacksonville, FL 32202 The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: * Annual and Sick Leave benefits; * Nine paid holidays and one Personal Holiday each year; * State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; * Retirement plan options, including employer contributions (For more information, please click *************** * Flexible Spending Accounts; * Tuition waivers; * And more! For a more complete list of benefits, including monthly costs, visit ***************************** Please be advised: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: ****************** If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days. All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Job Opening: Remote Data Entry Assistant that offers flexibility and the opportunity to work remotely? Look no further! We are seeking a talented and motivated Data Entry Assistant to join our dynamic team. As a Data Entry Assistant, you will play a vital role in maintaining accurate and up-to-date information in our systems. This position offers a unique opportunity to gain valuable experience in a remote work environment while contributing to the success of our organization. Responsibilities: Enter and update data accurately and efficiently into our database systems. Verify and review data for errors or discrepancies, ensuring data integrity. Conduct research to obtain additional information or clarification as needed. Organize and maintain electronic and physical files to ensure easy retrieval of information. Collaborate with team members to identify process improvements and contribute to the development of best practices. Adhere to data entry guidelines and protocols to ensure consistent and accurate data entry. Follow security protocols to protect sensitive and confidential information. Qualifications: High school diploma or equivalent qualification. Proficient computer skills, including knowledge of spreadsheet software and data entry tools. Strong attention to detail and accuracy. Excellent time management and organizational skills. Ability to work independently and meet deadlines. Strong communication and interpersonal skills. Prior experience in data entry or related field is a plus but not required. Benefits: Remote work: Enjoy the flexibility of working from the comfort of your own home or any location of your choice. Learning and growth opportunities: Gain valuable experience in data entry and develop skills that can be transferrable to various industries. Mentorship: Receive guidance and support from experienced professionals in the field. Competitive compensation: Receive a competitive salary commensurate with your skills and experience. Work-life balance: Maintain a healthy work-life balance with flexible working hours. Collaborative environment: Join a supportive and inclusive team that values collaboration and teamwork. Don't miss out on this exciting opportunity to kickstart your career in data entry. Apply now and become part of our growing organization that values your contributions and offers a rewarding remote work experience. Please submit your resume and cover letter detailing your interest in the role. We look forward to hearing from you! Note: This is a remote position

Mittera is currently looking for Finishing Assistants to join our growing team! This position is entry level and able to easily advance into skilled roles. Finishing Assistants provide additional support within the Finishing Department and are responsible for feeding the correct signatures into the machine, down-piling completed books onto pallets or placing them in boxes, and down-piling mail according to postal regulations. Essential Duties and Responsibilities Reads and understands the job ticket with the Machine Operator Assists in cutting, folding, collating, stitching, and trimming of printed products Catches, removes and/or cartons completed printed pieces at the delivery end of binding/folding/cutting equipment or other finishing equipment Loads stitcher/trimmer pockets and conveyor belts or feeders for folders Performs other functions such as skid packing or loading, making boxes or cartons, labeling finished product, plastic wrapping skids, moving stock and material and setting up and/or moving conveyors Operates a power pallet jack and hand lift truck Cleans up and keeps work area neat and orderly Does hand collating and other manual tasks in binding/finishing Gathers empty skids around machine prior to the beginning of the binding/finishing run All other duties as assigned Requirements Skills and Abilities High School Diploma or General Education Degree (GED) 1 - 3 years of previous manufacturing/office experience preferred Full comprehension in reading work instructions and business memos Effective communications skills with all levels within the organization Ability to use basic math skills to solve practical problems Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form Must have the ability to work effectively in stressful situations and meet stringent deadlines All other duties as assigned Physical Requirements Requires use of proper body mechanics with pushing, pulling, reaching, lifting, squatting, kneeling, and bending Pushing/pulling and lifting up to 50 lbs Requires fine motor hand and arm movement, manual dexterity, and coordination. Requires near visual acuity Requires working around and operating departmental equipment Must be able to access and navigate each department in the facility Requires the ability to function in a professional manner under stressful circumstances Work Environmental Factors While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles. The employee is occasionally exposed to hazardous materials. A production employee regularly works near moving mechanical parts. Mittera is a leading-edge company that provides commercial and digital printing, finishing, graphic design, data analytics, direct mail processing, and fulfillment services. Mittera's full-service approach connects data-driven revelations, bar-raising creative, and expertly printed materials to give our customers' brand recognition it deserves. Competitive compensation and robust benefits plans are offered. Benefits include: Medical Dental Vision Life and AD&D Policies Short and Long-Term Disability 401K with Company Match Paid Time Off Paid Volunteer Time Off Mittera is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Visit us today at mittera.com or stop by and fill out an application at Mittera location near you!

The Administrative Assistant supports daily operations within the Port Terminal Auto Logistics Processing division. This role provides administrative, clerical, and operational support to ensure efficient workflow, accurate documentation, compliance with port and customer requirements, and seamless coordination between terminal operations, logistics, HR, safety, and management teams. Essential Duties & Responsibilities Administrative & Clerical Support Manage incoming calls, emails, and visitor inquiries, and direct communication promptly and professionally. Prepare, maintain, and distribute operational documents, reports, spreadsheets, and daily logs. Assist with scheduling meetings, coordinating calendars, and preparing meeting materials. Maintain filing systems (electronic and hard copy) for operational, HR, and compliance records. Process invoices, purchase orders, and vendor documentation per company procedures. Operational Support - Auto Logistics Processing Assist with data entry for vehicle inventory, processing activities, damage documentation, and work orders. Update and maintain system records in accordance with customer and port authority requirements. Support coordination of inbound/outbound vehicle movements and trucking appointments. Track unit status (arrivals, inspections, detailing, accessorizing, shipping readiness). Assist with generating daily/weekly operational reports for leadership and customers. HR, Compliance & Safety Support Maintain employee attendance logs, training records, and compliance documentation. Assist with new-hire paperwork, ID badges, access cards, and onboarding coordination. Support safety initiatives, including incident reporting, SDS logs, and training sign-ins. Ensure confidentiality and compliance with company and port regulations. Customer, Vendor & Port Coordination Communicate professionally with port officials, trucking companies, inspectors, OEM representatives, and vendors. Assist with scheduling and coordinating operational services or vendor work on-site. Support customer service activities, including documentation, reporting, and issue resolution. Minimum Requirements: High School Diploma or equivalent required. Valid Driver's License - Required Must pass background check, drug screening, and physical examination Skills & Competencies: 2-3 years of administrative or operations support experience, auto processing, port, logistics, or automotive industry preferred. Strong organizational and time-management skills with attention to detail. Proficiency in MS Office Suite (Excel, Word, Outlook); experience with logistics or terminal systems is a plus. Ability to learn and adapt to fast-paced operational environments. Strong written and verbal communication skills. Ability to maintain confidentiality of sensitive data. Positive attitude, dependable, and able to work independently or as part of a team. Physical Demands/Work Environment: Ability to regularly stand, walk long distances, and talk and hear. Ability to frequently use hands and arms to grab, handle, feel, and reach. Ability to occasionally sit and stoop, kneel, crouch, climb, or crawl. Ability to occasionally climb ladders or stairs. Ability to regularly lift and move up to 50 pounds. You must wear the required safety PPE, Safety vest, hard hat, gloves, etc. Vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Working indoors and outdoors. Excessive heat or cold, extreme weather conditions, excessive humidity or dampness or chilling. Slippery and uneven walking surfaces. Work around machinery with moving parts. Work around moving objects, vehicles, and moving machinery/heavy equipment. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other impermissible criterion or circumstance.

At Telebeez Pro, we are a premier cleaning company dedicated to delivering exceptional cleaning services to our valued clients. With years of industry experience, we have established ourselves as a trusted name in the cleaning industry. We are currently looking for a full time Secretary to join our busy office in Jacksonville. FL The ideal candidate for this role has superb administrative and organizational skills and an eye for detail combined with a good sense of customer service. The candidate must be reliable and self-motivated with the ability to work on their own initiative. Job: Full time On site Key Responsibilities: Answering and directing incoming calls with professionalism and courtesy Greeting customers and visitors Handling incoming and outgoing mail Assisting with scheduling and organizing meetings Providing ad-hoc administrative support to members of staff Maintaining office supplies Organizing both paper and electronic filing systems Required Skills & Qualifications: High school diploma Familiarity with office organization and optimization techniques High degree of multi-tasking and time management capability Excellent written and verbal communication skills Integrity and professionalism Proficiency in MS Office If you feel you are the perfect candidate for this position, please submit your CV and covering letter for consideration. We look forward to hearing from you!

ADMINISTRATIVE AND OPERATIONS ASSISTANT SAN PEDRO, CA ARC Group has an immediate opportunity for an Administrative and Operations Assistant! This is starting out as a 6 month contract position with potential to extend longer. This is a fantastic opportunity to join a dynamic and well-respected organization. At ARC Group, we are committed to fostering a diverse and inclusive workplace where everyone feels valued and respected. We believe that diverse perspectives lead to better innovation and problem-solving. As an organization, we embrace diversity in all its forms and encourage individuals from underrepresented groups to apply. Job Description: We are seeking a highly organized and proactive Supervisor to oversee daily operations in a dynamic logistics environment. This role involves supervising Longshoremen and Dispatch Office staff, ensuring safety compliance, supporting administrative functions, and maintaining strong customer relationships. The ideal candidate will be a hands-on leader with excellent communication and multitasking skills. Key Responsibilities: Supervision & Operations Oversee and coordinate the activities of Longshoremen to ensure efficient line handling and adherence to operational standards. Supervise the Dispatcher Office to ensure timely and accurate communication and scheduling. Monitor workflow and resolve operational issues as they arise. Safety & Compliance Enforce and maintain workplace safety standards in accordance with company policies and regulatory requirements. Conduct regular safety meetings and inspections; report and address any safety concerns promptly. Customer Relations Serve as a point of contact for customers; address inquiries, resolve issues, and ensure a high level of service. Participate in customer meetings to discuss service performance and operational updates. Administrative Support Assist with billing processes, including reviewing invoices and supporting documentation. Support payroll processing by collecting and verifying timekeeping records and coordinating with HR/payroll departments. Qualifications: Prior experience in logistics, port operations, or a related field preferred. Proven leadership and supervisory experience. Strong understanding of safety regulations and compliance standards. Excellent communication, organizational, and problem-solving skills. Proficiency in Microsoft Office Suite and basic office systems. Ability to work independently and manage multiple priorities. ARC Group is a Forbes-ranked a top 20 recruiting and executive search firm working with clients nationwide to recruit the highest quality technical resources. We have achieved this by understanding both our candidate's and client's needs and goals and serving both with integrity and a shared desire to succeed. At ARC Group, we are committed to providing equal employment opportunities and fostering an inclusive work environment. We encourage applications from all qualified individuals regardless of race, ethnicity, religion, gender identity, sexual orientation, age, disability, or any other protected status. If you require accommodations during the recruitment process, please let us know. Position is offered with no fee to candidate.

Job Title: Funding Administrative Specialist Reports To: Funding Director Direct Reports: N/A FLSA Status: Non-Exempt Salary Grade: 7 Date Created/Revised: 9/25/2025 This position requires a highly motivated person to be responsible for reviewing and auditing contracts and vendor invoices to ensure proper payment to vendors, timely review for “selling” of daily transactions, and coordinating title vehicle documentation between Sales Reps and South Carolina Title deals. You may be asked to work on special projects as we continue to grow our platform. May also perform document control by reviewing being sent to Booking Department and archived Duties and Responsibilities Complete daily excel spreadsheet e-Original and processing files to SC to the Review Funding vendor dollar invoice set up Complete Funding Logs, send to AP and reconcile Filing, scanning and follow-up on contract issues (UPS, US mail, ,lease documents spreadsheets) Communicating documentation requirements with customers, credit, and sales teams in the various offices Working closely with other departments to ensure accuracy in processing Creating and distributing reports, assisting in internal and external audits Create, Upload and Sell Custodian reports Intake of all mail, USPS, UPS, FEDEX, Amazon etc. Participate in various projects Compliance Training: Participate in all required compliance training, including Bank Secrecy Act/anti-money laundering training, as well as internal and external training programs, online training, meetings, and seminars/conferences, etc. Other Duties: This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. Knowledge, Skills, and Abilities Education: High school degree or equivalent Experience: 2-3 years equipment leasing experience or similar experience Required Skills:. Proficient in Microsoft Office applications, including Excel Ability to meet deadlines in a fast paced environment Must possess great analytical and problem solving skills Preferred Skills: Knowledge of advanced Excel functions Experience working with Titled vehicle transactions Supervisory Responsibility This position does not manage employees Working Environment and Physical Demands This job operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, copy machines, and printers. Physical requirements: sedentary This position requires no travel Position Type This is a full-time position. Other We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Seeking an Experienced Administrative Assistant support professional for a highly successful Real Estate Team by implementing and continually improving administrative and marketing systems, procedures and policies. Your roles will include but not be limited to executive assistant, client care coordinator, and marketing coordinator. Responsibilities: Self-motivated and accountable Excellent customer service skills Ability to work under pressure Excellent organizational and follow through skills Detail oriented Excellent written and verbal communication skills Multi-task effectively Have reliable vehicle Real Estate Experience A Plus MS Office: Word, Excel, PowerPoint, and Publisher Adobe Acrobat Adobe Photoshop Mac/Windows operating systems. Required: Be very comfortable with systems and putting systems in place Answer calls Schedule meetings and manage calendars Perform miscellaneous errands Familiar with marketing and social media General printing and scanning of materials Minimum of 2 years experience Please include a Cover Letter as well as the results of your test BENEFITS Medical, Dental and Vision Insurance Financial Planning Life Insurance Disability Insurance Long-Term Care Insurance

Administrative Assistant Description We're looking for an Administrative Assistant to join our TEAM here at Nimnicht Chevrolet. We are a family owned business that has been in business for 84 years! At Nimnicht Chevrolet, we believe that operational excellence starts with strong support. We're looking for a reliable, detail-oriented Administrative Assistant to provide top-notch administrative and organizational support to our executives and our team. This role is perfect for someone who enjoys being a key behind-the-scenes player in a fast-paced Dealership. What We Offer: Medical, Dental, Vision Insurance Disability Insurance 401(k) with company match Onsite restaurant serving homemade breakfast & lunch for both customers and employees Closed Sundays Short & long term disability Paid training Paid vacation Company paid life insurance Great work environment Family-oriented work environment with flexible hours Requirements: Manage and monitor the executive's calendar and daily schedule Track to-do items, meeting follow-ups, and ensure timely completion Manage recurring subscriptions, vendor contracts or services Reconcile credit card/business expenses Accounts payable/account receivable miscellaneous Update the company intranet page Organize and execute team wide activities Create and manage employee login credentials for various systems Qualifications: Previous experience in an administrative or executive assistant role preferred Excellent organizational and multitasking skills Strong attention to detail and a proactive mindset Professional communication skills (written and verbal) Comfortable with Microsoft Office, Excel, email platforms, and internal company systems Able to handle confidential information with discretion Positive attitude and team-player mentality

Job Description The Administrative Assistant is responsible for supporting the Licensed Community Association Managers (LCAM) with various administrative duties as they relate to the assigned Community. Essential Job Duties Database input/management - Cleanup of current access management system (RFID, FOBs) Updates to new access system (SAGE) post implementation spring 2026 Violation notices, preparation of violation letters and mailing these notices to homeowners. Address changes, phone numbers, e-mail addresses, tenant information, etc. Updates in Vantaca Updates in Enumerate/Engage Board member database Committee database Processing of architectural applications - making sure all required information is obtained by homeowner and submitting information to Architectural Committee for review and approval; generate and e-mail monthly violation and architectural reports Preparing work orders for maintenance issues, (i.e. irrigation/lawn issues/roof repair). Assist with oversite of Association vendor contracts. Maintain certificates of insurance for vendors/contractors. Prepare and post notices to owners. Answer homeowner calls and assist, as necessary. Back up Community Manager for lunch, break, and vacations - answer phone, sort/distribute mail. Non-essential duties include other job-related duties as assigned. Skills Proficient in Microsoft Word and Excel. Knowledge of Homeowner Associations desired. Ability to work independently in a fast-paced environment. Ability to coordinate/manage multiple projects at the same time. Ability to interact and communicate effectively with colleagues, vendors, and clients at all professional levels. Demonstrate leadership in maintaining high standards of professional behavior. Education Required - High School diploma or GED. Experience Required - Minimum of five (5) years of office work experience. Preferred - Previous property management experience Physical Demands Physical demands are essentially those of sedentary work.

Benefits: Free Membership Employee discounts Flexible schedule Opportunity for advancement Training & development Administrative Coordinator The Administrative Coordinator is an elevated Member Service Representative position. As a leader in the gym, the Administrative Coordinator is the primary team member executing on the administrative play of the gym. Responsibilities will include but will not be limited to the following: Executing on the MSR job description Leading the MSR team by example Clearing the pending membership queue daily Calling on the Daily Delinquency report daily Calling on the RFC report daily/weekly Review and amend timesheets as needed Call and Assign 30/60/90 member no use report Inventory and order retail products as needed Inventory and order cleaning and office supplies Offers feedback on administrative best practices Compensación: $15.00 - $17.00 per hour Crunch Fitness is looking for energetic, enthusiastic people that are passionate about health and fitness to join our team. Looking to combine work, fitness and fun? Crunch Fitness is looking for energetic, enthusiastic people that are passionate about health and fitness to join our team. Working at Crunch is more than a job, it's an opportunity to inspire others to reach their fitness goals. Our ‘No Judgments' philosophy attracts a diverse and welcoming group of professionals and makes Crunch an amazing company to work for. Crunch is a gym that believes in making serious exercise fun by fusing fitness and entertainment and pioneering a philosophy of No Judgments. Our gyms are packed with the latest state-of-the-art cardio and strength training equipment, weight room, full service locker rooms with showers, tanning booths, HydroMassage bed, and an extensive schedule of Crunch's signature classes including Zumba , BodyWeb with TRX , Yoga Body Sculpt, Belly Butt and Thighs Bootcamp, and more.