Administrative associate jobs in Jacksonville, FL - 147 jobs

PLEASE READ THE JOB DESCRIPTION IN ITS ENTIRETY. Hydrolec is looking for an experienced Office Administrator. The company is a family owned, industry leading manufacturing business in Jacksonville, FL. Our core values are: Family First-we treat all employees, customers, and vendors as we would our archetypal ideal family. This means we create a supportive and fun environment while we hold each other accountable to be the version of ourselves we would want to be related to. Sky's the limit- we have an unlimited solution seeking attitude to any perceived challenges that come our way. There is always a solution, especially when it comes to supporting team members and delighting customers. All Hands-on Deck- we are all willing to pitch in to accomplish the most urgent and important task at hand, no matter how unrelated it may be to our so-called title. Position Summary: We are looking for a friendly and eager- to- learn Office Administrator. We are in a high growth period, and we are looking to onboard an enthusiastic administrative support person who is excited to play the role of gatekeeper to our leadership team as well as the day-to-day champion for our administrative functions. Key Responsibilities: Timely vendor payment processing, recording, and verification of 100+ vendor transactions monthly Collaborate with internal receiving, inventory, accounting, and external vendors to reconcile discrepancies for payment processing Verify AP ledger is accurate Coordinate schedules and calendars internally with team members and externally with customers, vendors, and advisors Answer phones, check messages, manage email inboxes, and snail mail Organize and file both digitally and physically Book travel for management Suggest process improvement where applicable Prepare meeting agendas, minutes, and follow-ups Collaborate with team members on meeting materials (presentations, agendas, etc.) Required Qualifications: 5+ years of Accounts Payable experience Payment processing experience required A total of 2+ years in an administrative role Skills and Competencies: Strong in all Microsoft Office Suite (Word, Excel, Powerpoint)--ideally an Excel wizard! Strong Organizational Skills-familiarity with the Kon Marie Method is a plus Presentation building skills-Canva or similar preferred Confident in Outlook Ability to reconcile discrepancies with vendors Exceptional written and verbal communication skills; prefers verbal communication when dealing with conflict Attitude and Behavior Traits Acts with integrity High attention to detail Has a sense of urgency Is a team player Friendly Demonstrates initiative Preferred Qualification: Experience processing payments for a high volume of inventory Experience with Sage Accounting Software Can leverage AI but does not rely on it Experience working in an industrial setting Compensation and Benefits: The hourly rate is based on experience. Generous PTO policy Health insurance with HRA option Dental Vision Voluntary Life Supplemental Insurance Maternity/Paternity Leave Monthly Catered Employee Lunch 401K match Reporting Structure: Reports to the President Application Process: Must submit a cover letter and resume expressing why you are interested in this role and the company to ***********************. Applicants without this will NOT be considered if no cover letter is sent.

Baptist Health is looking to add a Care Coordination Assistant in our Care Management department at Baptist Medical Center Jacksonville. This is a Full Time Days opportunity. The role of the Care Coordination Assistant will be mostly clerical, but they will also be moving around the hospital to deliver a Medicare document to obtain a signature and assisting the RN Case Managers/Social Workers with any needs they might have. As a Care Coordination Assistant, you will be responsible for: Under the direction of a licensed professional, provides clinical and clerical support to the Care Coordination Team. Coordinate care across the continuum (inpatient/outpatient/post-acute and community) to assure appropriate utilization of clinical and community resources. Duties includes providing patient-centered care for coordinating care transitions of patients and families. This Care Coordination Assistant will be located at Baptist Jacksonville. If you are interested in this Full Time Days opportunity, please apply today! Full/Part Time Full-Time Shift Details Days Education Required High School Diploma/GED Education Preferred Associate's Degree Experience * 1-2 years Hospital Experience Required Licenses and Certifications Basic Life Support (BLS) Required Certified Clinical Medical Assistant (CCMA) Preferred Or Registered Medical Assistant (RMA) Preferred Or National Certified Medical Assistant (NCMA) Preferred Or Certified Medical Assistant (CMA) Preferred Or Driver's License Required Certified Nursing Assistant Preferred Location Overview Baptist Health, founded in 1955, is North Florida's most comprehensive health care system and the area's only non-profit, mission-driven, locally governed health care provider. Baptist Health has over 200 points of care throughout the Northeast Florida region, including our six award-winning hospitals: Baptist Medical Center Jacksonville, Wolfson Children's Hospital, Baptist Medical Center Beaches, Baptist Medical Center Clay, Baptist Medical Center Nassau and Baptist Medical Center South. The most preferred health care system in the region, Baptist Health also includes 57 primary care offices, as well as home health, behavioral health, pastoral care, rehabilitation services, occupational health and urgent care.

Job Type: Full-Time Compensation: $95,000 - $135,000 per year + bonus This is NOT a remote or hybrid role. About the Role Lickety Split is a fast-growing home services company, and we are seeking a high-level Executive Office Manager & Executive Assistant to support the Owner/CEO and Branch Manager while owning critical office operations, HR administration, payroll, compliance, and internal systems. This role is designed for an experienced administrative professional who thrives in a high-accountability environment and takes full ownership of their function. You will be a trusted partner to leadership and a key driver of operational stability and efficiency. Key Responsibilities This role has full ownership of the following areas: Executive administrative support for the Owner/CEO and Branch Manager End-to-end payroll processing with a high level of accuracy HR administration, onboarding, and employee records management Compliance tracking and documentation Office systems, procedures, and administrative operations Protecting leadership focus by anticipating needs and resolving issues proactively What This Role Is Not Not remote Not hybrid Not entry-level Not a recruiting role Not a support or “helper” position This is a hands-on ownership role with direct responsibility for critical business functions. Qualifications / Requirements 8+ years of experience in executive administration, office management, payroll, or operations Proven experience personally running payroll (required) Strong HR administration and compliance experience Exceptional organizational and problem-solving skills Ability to anticipate needs and work independently with minimal oversight Professional, calm enforcement of policies and standards Comfortable working on-site every day in a fast-paced environment High attention to detail and confidentiality Why This Role Matters This position is the backbone of the organization. When executed well, it allows leadership to remain focused on growth while the business scales efficiently, compliantly, and with strong internal structure. How to Apply Please apply with your resume and a brief note explaining why you excel in high-accountability, executive-support roles. Lickety Split is an Equal Opportunity Employer. #INDP1

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i.e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. * Follows safety procedures and maintains a safe work environment. * Demonstrates excellent customer service, communication, and time management skills. * Proofreads the monthly newsletter, assists with weekly communication. * Maintains daily log, records, and forms. * Monitors and controls access to the building. * Greets and directs residents, guests, and invitees. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Schedule: Monday through Friday, 8:30am - 4:30pm What We Offer: As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $24.00 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-KS1 Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_****************************. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_****************************; we will respond in accordance with Local Law 144, within 30 days.

Administrative Assistant Because we are expanding rapidly through acquisitions and internal growth, we have an excellent opportunity available for an Administrative Assistant at our Jacksonville. The hourly rate for this position is $22.00-$23.00, depending on experience. We are hiring immediately! Founded in 1935, Roto-Rooter is North America's largest plumbing, drain cleaning, and water cleanup services provider. Roto-Rooter operates businesses in over 100 company-owned branches, independent contractor territories, and approximately 400 independent franchise operations, serving approximately 90% of the U.S. population and parts of Canada. If job security, top pay, excellent benefits, and career advancement representing a well-known national brand are what you're looking for, Roto-Rooter is the company for you. We take a lot of pride in being a great place to work, providing excellent pay and top benefits. Responsibilities The primary role of the Branch Administrative Assistant is to ensure smooth and accurate completion of office operations and act as administrative support to the management team. Communicates benefit information to employees. Interfaces with appropriate Home Office personnel to answer general employee questions. Collects and files signed time records for hourly and commissioned employees. May compute payroll for office staff and forwards it to home office payroll representative. Works with payroll representative to resolve any payroll discrepancies. Handles customer's confidential payment information. Balances services technicians turn-in paperwork against computer reports and completes reconciliation reports of technician credit cards according to company policy. May call all current A/R accounts to confirm receipt of the correct invoice. Also may call all delinquent accounts to collect past due balances. Prepares correspondence and inter-office memos as needed for communication between customers, management, office staff, and technicians. Orders and maintains office supplies for the branch. Requirements Demonstrated prior experience in accounts receivable accounting is highly preferred for this role. Proven ability to thrive in a fast-paced environment. A suitable candidate must work well within a team, be able to multitask and prioritize multiple assignments and deadlines, and have excellent organizational skills. A working knowledge of various common software programs such as Microsoft Office (Word, Excel). AS400 knowledge is preferred. Self-starter who is organized, thorough with attention to detail & follow-up skills. Highly motivated, detail oriented, able to work independently Benefits At Roto-Rooter we believe our greatest investment is in our employees. We prioritize the health and well-being of our team and their families. That's why we offer an extensive employee benefit package including: Medical insurance with a Prescription Drug Card Accident and Critical Illness Insurance Dental Insurance Vision Insurance Paid Vacation Paid Training Life Insurance Matching 401K Retirement Savings Plan Tuition Reimbursement Profit Sharing Roto-Rooter offers excellent career paths for military veterans and personnel transitioning to civilian professions. Throughout our 86 years in business, we've found that military training and structure are a great fit at our company. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law. Advertising Tags IND13 #LI-ONSITE Not ready to apply? Connect with us for general consideration.

Job DescriptionDescription: Legacy Mutual Mortgage is an outstanding full service residential mortgage lender originating, underwriting and closing conventional, jumbo, FHA, VA and USDA mortgage loans. In business since 2005, we are dedicated to meeting the home loan needs of individual homebuyers while working with our real estate partners in Texas. Our team members are the key to Legacy's success, and we are looking for highly motivated, qualified individuals to join our talented team. Essential Functions Include: Composes routine correspondence. Organizes and maintains file system, and files correspondence and other records. Maintains confidential reports and records. Answers and screens manager's business telephone calls, and arranges business conference calls. Coordinates manager's business schedule and makes business appointments. Greets scheduled visitors and conducts to appropriate area or person. Arranges and coordinates business travel schedules and reservations. Conducts research, and compiles and types reports. Coordinates and arranges business meetings, prepares business meeting agendas, reserves and prepares facilities for business events, and records and transcribes minutes of business meetings. Makes copies of business-related correspondence or other printed materials. Prepares outgoing business-related mail and correspondence, including e-mail and faxes. Orders and maintains business supplies, and arranges for business equipment maintenance. Maintains regular attendance. May perform other duties as assigned. Requirements: High school diploma or general education degree (GED) and at least 2 years' related experience and/or training. Proficient in Microsoft Office and internet. Excellent customer service skills. Excellent written and oral communication skills. Ability to effectively communicate with team members and external business contacts while conveying a positive, service oriented attitude. Ability to organize, be attentive to details and respond quickly to and effectively under pressure. Ability to comprehend and follow oral and written instructions. Knowledge of mortgage industry preferred. Legacy Mutual Mortgage is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

Ready for your next career opportunity? Look no further, The Mouse is looking to hire you! At McCall, we believe in investing in our team just as much as we invest in our customers. Founded on values of honesty, integrity, and excellence, our company has grown all around. These core values remain at the heart of everything we do. Whether you're experienced or not, we offer comprehensive training to help you succeed! Ready to take the next step in your career? Apply in minutes from your mobile phone! Starting Hourly Rate: $18 Responsibilities With McCall, not only do you experience a fun work environment but also one that cares about your growth and goals. Come explore what extraordinary career is waiting for you with The Mouse! Benefits including a 401(k) with a company match. But it's more than that. It's serving our communities. It's having your teammates' backs. It's going above and beyond and making a difference. We step in and step up when people have problems they can't fix, and they need the pros. We crush their pest problems and lift their spirits. Back to you. Are you a hard worker? Can you follow direction, handle stress, and multitask? Are you organized, friendly, and motivated to succeed? That's a great place to start. Why you will love being an Administrative Professional at McCall: * A role that matters: As an Administrative Professional, you'll be the critical link between our customers and service professionals. Your contributions keep our operations running smoothly! * Rewarding benefits: Enjoy a competitive salary, comprehensive benefits including a 401(k) with a company match, and much more. * Growth opportunities: At McCall, we care about your career journey and will support your development along the way. * Making a difference: It's not just about solving pest problems - it's about making people's lives better. As part of our team, you'll help create healthier living and working environments. Your Job Duties Will Include: * Manage inbound calls and emails, assisting customers with needs like payments, scheduling, and conflict resolution. * Document customer accounts and ensure all paperwork is completed accurately and promptly. * Coordinate and prepare monthly service routes for our professionals, ensuring schedules are correct and ready to go. * Handle additional tasks and projects as needed to support the team. * Collaborate with internal teams, including administrative associates, sales, service professionals, and management to ensure top-tier customer service. * Foster consistent communication with customers, ensuring their needs are always met. What We Offer * Starting Hourly Rate: $18 * A comprehensive benefits package including medical, dental, vision, maternity, and life insurance. * 401(k) plan with company match, employee stock purchase plan. * Paid vacation, holidays, and sick leave. * Employee discounts. * Industry-leading, quality training program. Qualifications What You Need to Succeed: * High School Diploma or equivalent required * No experience necessary! * Must be at least 18 years of age * Proficiency in Microsoft Office tools such as Word, Excel, and PowerPoint * Great Phone expereince is a plus! McCall is an Equal Opportunity / Protected Veterans / Individuals with Disabilities Employer What You Need to Succeed: * High School Diploma or equivalent required * No experience necessary! * Must be at least 18 years of age * Proficiency in Microsoft Office tools such as Word, Excel, and PowerPoint * Great Phone expereince is a plus! McCall is an Equal Opportunity / Protected Veterans / Individuals with Disabilities Employer With McCall, not only do you experience a fun work environment but also one that cares about your growth and goals. Come explore what extraordinary career is waiting for you with The Mouse! Benefits including a 401(k) with a company match. But it's more than that. It's serving our communities. It's having your teammates' backs. It's going above and beyond and making a difference. We step in and step up when people have problems they can't fix, and they need the pros. We crush their pest problems and lift their spirits. Back to you. Are you a hard worker? Can you follow direction, handle stress, and multitask? Are you organized, friendly, and motivated to succeed? That's a great place to start. Why you will love being an Administrative Professional at McCall: * A role that matters: As an Administrative Professional, you'll be the critical link between our customers and service professionals. Your contributions keep our operations running smoothly! * Rewarding benefits: Enjoy a competitive salary, comprehensive benefits including a 401(k) with a company match, and much more. * Growth opportunities: At McCall, we care about your career journey and will support your development along the way. * Making a difference: It's not just about solving pest problems - it's about making people's lives better. As part of our team, you'll help create healthier living and working environments. Your Job Duties Will Include: * Manage inbound calls and emails, assisting customers with needs like payments, scheduling, and conflict resolution. * Document customer accounts and ensure all paperwork is completed accurately and promptly. * Coordinate and prepare monthly service routes for our professionals, ensuring schedules are correct and ready to go. * Handle additional tasks and projects as needed to support the team. * Collaborate with internal teams, including administrative associates, sales, service professionals, and management to ensure top-tier customer service. * Foster consistent communication with customers, ensuring their needs are always met. What We Offer * Starting Hourly Rate: $18 * A comprehensive benefits package including medical, dental, vision, maternity, and life insurance. * 401(k) plan with company match, employee stock purchase plan. * Paid vacation, holidays, and sick leave. * Employee discounts. * Industry-leading, quality training program.

Working Title: ADMINISTRATIVE ASSISTANT I - 80003846 Pay Plan: Career Service 80003846 Salary: $1,424.61 Bi-Weekly Total Compensation Estimator Tool The Department of Juvenile Justice salutes our heroes. We are honored to have the opportunity to support our nation's veterans and their families. We value the service given to our country and support the hiring of service members and military spouses. The Right Service, the Right Way, at the Right Time LOCATION, SALARY AND CONTACT INFORMATION: Location: Duval Regional Juvenile Detention Center, 1241 East 8th St., Jacksonville, FL 32206 Contact Person: Melissa Daniels, **************, email: ******************************* Minimum Biweekly Rate of Pay: $1,424.61 Bi-Weekly. (In accordance with current spending restrictions, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee's current rate, whichever is higher.) POSITION DESCRIPTION: This is work providing high-level administrative support by conducting research, preparing reports, handling information requests, assisting with program management, assisting constituents, and performing administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Incumbents may also train and supervise lower-level clerical staff. Some positions in this occupation may be responsible for coordinating work and supervising employees. KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of the methods of data collection, and the principles and techniques of effective communication. Knowledge of Word and Excel. Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, purchasing or report writing. Ability to prepare correspondence and reports, understand and apply applicable rules, regulations, policies and procedures and utilize problem-solving techniques. Ability to establish and maintain effective working relationships with others. PREFERRED QUALIFICATIONS: Three years of secretarial or clerical work experience. College education can substitute at the rate of 30 semester or 45-quarter hours for each year of the required work experience. A high school diploma or its equivalency can substitute for one year of the required work experience.This position requires experience working in MyFloridaMarketPlace and SAMAS/FLAIR Accounting Systems. Selected candidate must be proficient in using Microsoft Word and Excel. SPECIAL NOTES: An incomplete Candidate Profile will not be accepted. Please make sure that all parts of the profile are complete and accurate. 'See Resume' is not an acceptable response. All periods of employment and non-employment should be included with correct start/end dates. All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions. DJJ participates in E-Verify (Employment Eligibility). When identified on a position description, a valid driver's license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver's license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Job Opening: Remote Data Entry Assistant that offers flexibility and the opportunity to work remotely? Look no further! We are seeking a talented and motivated Data Entry Assistant to join our dynamic team. As a Data Entry Assistant, you will play a vital role in maintaining accurate and up-to-date information in our systems. This position offers a unique opportunity to gain valuable experience in a remote work environment while contributing to the success of our organization. Responsibilities: Enter and update data accurately and efficiently into our database systems. Verify and review data for errors or discrepancies, ensuring data integrity. Conduct research to obtain additional information or clarification as needed. Organize and maintain electronic and physical files to ensure easy retrieval of information. Collaborate with team members to identify process improvements and contribute to the development of best practices. Adhere to data entry guidelines and protocols to ensure consistent and accurate data entry. Follow security protocols to protect sensitive and confidential information. Qualifications: High school diploma or equivalent qualification. Proficient computer skills, including knowledge of spreadsheet software and data entry tools. Strong attention to detail and accuracy. Excellent time management and organizational skills. Ability to work independently and meet deadlines. Strong communication and interpersonal skills. Prior experience in data entry or related field is a plus but not required. Benefits: Remote work: Enjoy the flexibility of working from the comfort of your own home or any location of your choice. Learning and growth opportunities: Gain valuable experience in data entry and develop skills that can be transferrable to various industries. Mentorship: Receive guidance and support from experienced professionals in the field. Competitive compensation: Receive a competitive salary commensurate with your skills and experience. Work-life balance: Maintain a healthy work-life balance with flexible working hours. Collaborative environment: Join a supportive and inclusive team that values collaboration and teamwork. Don't miss out on this exciting opportunity to kickstart your career in data entry. Apply now and become part of our growing organization that values your contributions and offers a rewarding remote work experience. Please submit your resume and cover letter detailing your interest in the role. We look forward to hearing from you! Note: This is a remote position

As the Organizational Support Administrator, you will play a crucial role in ensuring the seamless execution of the CFO's vision and priorities. This is a high-impact role that goes beyond traditional administrative duties, serving as a trusted partner in driving key initiatives forward and gaining exposure to high-impact decision-making processes. You'll be an integral part of a fast-paced, dynamic environment where your ability to drive execution and make things happen will be highly valued. You will manage special projects, follow up on action items, and provide strategic support to ensure the CFO's objectives are met efficiently and effectively. Essential Functions, Duties, and Responsibilities Strategic Support: Act as an extension of the CFO, handling complex, high-priority projects and ensuring timely completion of tasks. Collaborate closely with the CFO to align daily operations with broader business strategies. Project Management: Lead and manage special projects from initiation to completion, coordinating with cross-functional teams, tracking milestones, and delivering results on time and within scope. Task and Priority Management: Proactively follow up on key initiatives and tasks assigned by the CFO, ensuring accountability and progress. Manage calendars, agendas, and task lists to optimize the CFO's time and priorities. Operational Efficiency: Assist in the creation and implementation of processes that streamline workflows, improve productivity, and enhance communication across departments under the CFO's purview. Stakeholder Engagement: Interface with internal and external stakeholders on behalf of the CFO, ensuring clear communication, strong relationships, and alignment on key priorities. Communication & Coordination: Draft communications, reports, and presentations for the CFO, ensuring clarity, consistency, and alignment with strategic goals. Attend high-level meetings, take notes, and drive follow-up actions. Executive Liaison: Serve as a trusted liaison between the CFO and directors, managers, and external partners, ensuring critical information flows seamlessly and is acted on promptly. Problem Solving & Initiative: Identify issues and challenges proactively, offering solutions and driving continuous improvement in the CFO's office and related processes. The above cited duties and responsibilities describe the general nature and level of work performed by people assigned to job. They are not intended to be an exhaustive list of all the duties and responsibilities that an incumbent may be expected or asked to perform. Qualifications Educational and Experience Requirements Bachelor's degree in Business, Finance, or a related field. 5+ years of experience in a high-level support role, preferably partnering with senior executives in a strategic capacity. Proficient use of SAP financial system preferred. Advanced level knowledge of Microsoft 365 software applications suite Knowledge, Skills, and Abilities A visionary mindset focused on process improvement, efficiency, and leveraging technology to automate manual tasks. Excellent analytical, problem-solving, and critical-thinking skills to identify opportunities and provide innovative solutions. Effective communication and interpersonal skills to collaborate effectively with cross-functional teams and stakeholders. Ability to inspire and motivate others, fostering a positive work environment that encourages growth, creativity, and continuous learning. High level of discretion, integrity, and professionalism in handling confidential information Ability to follow through on issues, make informed decisions that comply with policies and procedures, complete tasks and problem-solve. Proactive, self-driven, and resourceful with a strong sense of ownership and accountability. Skill Requirements Typing/computer keyboard Utilize computer software (specified above) Retrieve and compile information Maintain records/logs Verify data and information Organize and prioritize information/tasks Operate office equipment Advanced mathematical concepts (fractions, decimals, ratios, percentages, graphs) Verbal communication Written communication Public speaking/group presentations Research, analyze and interpret information Investigate, evaluate, recommend action Basic mathematical concepts (e.g. add, subtract) Abstract mathematical concepts (interpolation, inference, frequency, reliability, formulas, equations, statistics) Physical Requirements Sitting for extended periods Standing for extended periods Extended periods viewing computer screen Walking Reading Speaking Hear/Listen Maintain regular, punctual attendance Lifting/carrying up to 20 pounds various items Repetitive Motions Bending/Stooping Writing Hazards Normal office environment All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. KLS Martin is a drug-free employer

Mittera is currently looking for Finishing Assistants to join our growing team! This position is entry level and able to easily advance into skilled roles. Finishing Assistants provide additional support within the Finishing Department and are responsible for feeding the correct signatures into the machine, down-piling completed books onto pallets or placing them in boxes, and down-piling mail according to postal regulations. Essential Duties and Responsibilities Reads and understands the job ticket with the Machine Operator Assists in cutting, folding, collating, stitching, and trimming of printed products Catches, removes and/or cartons completed printed pieces at the delivery end of binding/folding/cutting equipment or other finishing equipment Loads stitcher/trimmer pockets and conveyor belts or feeders for folders Performs other functions such as skid packing or loading, making boxes or cartons, labeling finished product, plastic wrapping skids, moving stock and material and setting up and/or moving conveyors Operates a power pallet jack and hand lift truck Cleans up and keeps work area neat and orderly Does hand collating and other manual tasks in binding/finishing Gathers empty skids around machine prior to the beginning of the binding/finishing run All other duties as assigned Requirements Skills and Abilities High School Diploma or General Education Degree (GED) 1 - 3 years of previous manufacturing/office experience preferred Full comprehension in reading work instructions and business memos Effective communications skills with all levels within the organization Ability to use basic math skills to solve practical problems Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form Must have the ability to work effectively in stressful situations and meet stringent deadlines All other duties as assigned Physical Requirements Requires use of proper body mechanics with pushing, pulling, reaching, lifting, squatting, kneeling, and bending Pushing/pulling and lifting up to 50 lbs Requires fine motor hand and arm movement, manual dexterity, and coordination. Requires near visual acuity Requires working around and operating departmental equipment Must be able to access and navigate each department in the facility Requires the ability to function in a professional manner under stressful circumstances Work Environmental Factors While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles. The employee is occasionally exposed to hazardous materials. A production employee regularly works near moving mechanical parts. Mittera is a leading-edge company that provides commercial and digital printing, finishing, graphic design, data analytics, direct mail processing, and fulfillment services. Mittera's full-service approach connects data-driven revelations, bar-raising creative, and expertly printed materials to give our customers' brand recognition it deserves. Competitive compensation and robust benefits plans are offered. Benefits include: Medical Dental Vision Life and AD&D Policies Short and Long-Term Disability 401K with Company Match Paid Time Off Paid Volunteer Time Off Mittera is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Visit us today at mittera.com or stop by and fill out an application at Mittera location near you!

At Telebeez Pro, we are a premier cleaning company dedicated to delivering exceptional cleaning services to our valued clients. With years of industry experience, we have established ourselves as a trusted name in the cleaning industry. We are currently looking for a full time Secretary to join our busy office in Jacksonville. FL The ideal candidate for this role has superb administrative and organizational skills and an eye for detail combined with a good sense of customer service. The candidate must be reliable and self-motivated with the ability to work on their own initiative. Job: Full time On site Key Responsibilities: Answering and directing incoming calls with professionalism and courtesy Greeting customers and visitors Handling incoming and outgoing mail Assisting with scheduling and organizing meetings Providing ad-hoc administrative support to members of staff Maintaining office supplies Organizing both paper and electronic filing systems Required Skills & Qualifications: High school diploma Familiarity with office organization and optimization techniques High degree of multi-tasking and time management capability Excellent written and verbal communication skills Integrity and professionalism Proficiency in MS Office If you feel you are the perfect candidate for this position, please submit your CV and covering letter for consideration. We look forward to hearing from you!

Primary Purpose: This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner. Principal Responsibilities: The successful candidate's responsibilities will include, but not be limited to: Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in Workday MINIMUM QUALIFICATIONS: High school diploma or equivalent. Some college or professional school preferred 3-5 years of administrative office experience (office management preferred) in a fast-paced environment Supervisory and coaching skills with the ability to delegate tasks Knowledge of administrative procedures, customer service principles and practices Aptitude for understanding financial reports and extracting information Accounts Payable and Receivable background using systems such as Yardi Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers Effective verbal and written communication Strong organizational and interpersonal skills with attention to detail Ability to prioritize, coordinate, multi-task and demonstrative initiative

Temp Job Type: Temporary (Minimum 4 Weeks; Possible Extension) Schedule: Monday-Friday, 6:00 a.m. - 3:00 p.m. Breaks: One 1-hour lunch and two 15-minute breaks We are seeking a reliable and detail-oriented Temporary Administrative Support professional to assist our team. This role will primarily handle incoming calls while providing general administrative support, including typing and filing duties. Key Responsibilities: Answer and route incoming calls regarding transportation in a professional and courteous manner Accurately document and relay information according to established policies and procedures Perform general administrative tasks, including typing, data entry, and filing Maintain confidentiality and professionalism at all times Adapt to shifting departmental priorities and workload demands Qualifications: Strong communication and customer service skills Ability to quickly learn and follow policies and procedures Self-starter who works well independently and as part of a team Ability to remain focused and organized in a fast-paced environment Basic computer skills and general office experience preferred This is a drug free workplace. All applicants must be willing to submit to a drug test and background check.

Hours: Monday - Friday, 9 am - 5 pm Pay: $45,000 + Benefits: Health Insurance, 3% 401k Match, vacation and sick time, 15 paid holidays Mission House is looking for it's next dynamic professional to support its growing agency and Executive Director. This position will be responsible for entry level bookkeeping (working with an outside vendor), human resources, office management and supporting the Executive Director in his growing responsibilities. This position reports to the Executive Director and ensures office management tasks are completed effectively and efficiently to facilitate the operation and delivery of services and programs to Mission House clients. The ideal candidate has knowledge of office management activities such as accounts payable, accounts receivable, payroll, and office/facility vendor management, and performs functions professionally and diligently, to ensure smooth operation of the agency's programs and services. The Office Manager/Executive Assistant is responsible for maintaining complete and accurate records supportive of the mission and vision of Mission House, Inc and is charge with leading the agency annual audit. Position responsibilities: Bookkeeping: Processes variety of accounting transactions with external contracted accounting firm, including accounts payable and accounts receivable, in accordance with agency policies and procedures Performs various clerical payroll and accounting tasks, such as processing payroll, entering payroll data into system, verifying accuracy of figures and computations, balancing and reconciling accounts Maintain organized and accurate accounting files on site Check and verify accounting data; enter data into computerized system; use system to research questions and generate reports Work with CPA firm and accounting firm for annual audit Professional written and verbal communication with vendors regarding invoices and billing matters Assist in maintaining agency's financial accounts with Executive Director and Mission House Board of Directors Maintain organized and accurate agency records Perform related general clerical duties Human Resources: Perform variety of skilled administrative and clerical duties directly related to human resources activities Maintain employee databases and files Process employee status changes Assist employees in signing up and/or applying for benefits Screen resumes/application forms during hiring process Schedule interviews for hiring managers Check references during hiring process Compile data and prepare routine and special human resources reports Provide information to employees on agency policies and procedures Office Management: Maintain office supply and equipment inventory Compiles, records and files all paperwork, licenses and necessary agency procedures in order to ensure seamless transitions among agency department heads Schedules all vendor on-site maintenance and inspections for annual compliance (fire systems, backflow unit, etc.) Acts as the main agency contact for all vendors on behalf of Mission House. Provide direct supervision of agency's office and facility services including mail collection and distribution, records maintenance, copy/print services, office and facility maintenance and cleaning services, communications/telephone/internet Supervise Front Desk Staff ensuring front desk coverage during business hours, Monday- Friday, 9 am - 5 pm, working with all teams and departments for coverage Executive Assistant: Ensure Executive Director is maximizing efficiency by ensuring all clerical tasks are complete such as keeping the calendar, making appointments, speaking engagements, responding to emails etc. Attend meetings with the Executive Director as needed All other duties as assigned Acts as key liaison between the general public and the Executive Director. Participates in recording capacity at board meetings, assembles board packets, agendas and administrative items for the board of directors Ensures the administrative offices maintain supplies and technology inventory, and remains organized with company property distributed to staff In conjunction with ED, ensures all insurance policies are renewed annually.

STUDENT EMPLOYMENT REQUIRMENT, MUST HAVE FAFSA ON FILE. This position is available to current SJR State students who are eligible for student employment in the Summer semester. High school diploma or equivalent required. Applicants must pass verification of employment, reference screening and background check. This position is NOT eligible for Veteran's Preference. Minimum qualifications & brief Description of Duties: Experience in an office setting, and knowledge of basic office duties, preferred. This position requires excellent organizational, communication, and customer service skills. Applicants will interact with students, prospective students, and other members of the community, assisting with admissions, general campus information, and other office duties needed.

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Responsibilities Manage the reception area and staff to ensure effective communication both internally and externally Provide office guests with a hospitable experience Supervise the maintenance of office areas, equipment, and facilities Interact with IT, phone and building personnel as needed Qualifications Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work

Legacy Mutual Mortgage is an outstanding full service residential mortgage lender originating, underwriting and closing conventional, jumbo, FHA, VA and USDA mortgage loans. In business since 2005, we are dedicated to meeting the home loan needs of individual homebuyers while working with our real estate partners in Texas. Our team members are the key to Legacy's success, and we are looking for highly motivated, qualified individuals to join our talented team. Essential Functions Include: Composes routine correspondence. Organizes and maintains file system, and files correspondence and other records. Maintains confidential reports and records. Answers and screens manager's business telephone calls, and arranges business conference calls. Coordinates manager's business schedule and makes business appointments. Greets scheduled visitors and conducts to appropriate area or person. Arranges and coordinates business travel schedules and reservations. Conducts research, and compiles and types reports. Coordinates and arranges business meetings, prepares business meeting agendas, reserves and prepares facilities for business events, and records and transcribes minutes of business meetings. Makes copies of business-related correspondence or other printed materials. Prepares outgoing business-related mail and correspondence, including e-mail and faxes. Orders and maintains business supplies, and arranges for business equipment maintenance. Maintains regular attendance. May perform other duties as assigned. Requirements High school diploma or general education degree (GED) and at least 2 years' related experience and/or training. Proficient in Microsoft Office and internet. Excellent customer service skills. Excellent written and oral communication skills. Ability to effectively communicate with team members and external business contacts while conveying a positive, service oriented attitude. Ability to organize, be attentive to details and respond quickly to and effectively under pressure. Ability to comprehend and follow oral and written instructions. Knowledge of mortgage industry preferred. Legacy Mutual Mortgage is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i.e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. * Follows safety procedures and maintains a safe work environment. * Demonstrates excellent customer service, communication, and time management skills. * Proofreads the monthly newsletter, assists with weekly communication. * Maintains daily log, records, and forms. * Monitors and controls access to the building. * Greets and directs residents, guests, and invitees. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Schedule: Monday through Friday, 8:30am - 4:30pm What We Offer: As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $24.00 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-KS1 Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_****************************. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_****************************; we will respond in accordance with Local Law 144, within 30 days.