Become An Administrative Associate

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Working As An Administrative Associate

Interacting With Computers
Getting Information
Performing Administrative Activities
Communicating with Supervisors, Peers, or Subordinates
Establishing and Maintaining Interpersonal Relationships

Mostly Sitting
Repetitive
$60,000
Average Salary

What Does An Administrative Associate Do At Metlife

* Transcribe correspondence, written material, and other required documents.
* Categorize mail, records, and reports; organize files according to attorney's direction.
* Answer telephone calls and route calls to appropriate attorney.
* Arrange conference calls and meetings using electronic calendar system.
* Schedule and greet visitors.
* Coordinate all travel plans and related paperwork.
* May be responsible for attendance tracking or act as timekeeper to track attorneys' time for billing purposes.
* Compose routine summaries and reports.
* Perform other duties as assigned

What Does An Administrative Associate Do At Raytheon

* Administers and maintains all process aspects of the RMS Capture Manager Certification program including up to date maintenance of the existing Capture Manager Data Base, tracking compliance with current Corporate CMX guidance, preparing for and assisting in the execution of all aspects of Capture Manager Certification Boards Supporting preparation of periodic Corporate CMX Capture Management Talent Reviews, recurring Corporate reports and maintaining currency of demographic information related to the Capture Manager community Administer and maintain all process aspects of the RMS Emerging Capture Manager Development Program, including up to date maintenance of the Emerging Capture Manager Data Base, tracking associated funding and integration of Emerging Capture Managers into the talent pool.
* Ensure that all records are properly maintained as the program matures.
* Administer and maintain all process aspects of the RMS Proposal Manager Certification Program including up to date maintenance of the new Proposal Manager Data Base, tracking associated funding, coordinating training courses with the Proposal Excellence Team and preparing for and assisting in the execution of all aspects of Proposal Manager Certification Boards.
* Ensure that all records are properly maintained as the program matures.
* Administer and maintain all process aspects of the RMS Capture Manager Capstone Program, including all meeting logistics, venue selection, invitations, development and production of supporting documentation, guest speaker selection and awards

What Does An Administrative Associate Do At Owens Corning

* Live the Safety stand, adhere to the safety responsibilities Demonstrate compliance with a personal safety action plan.
* Adhere to Owens Corning safety policies at all times.
* Maintain confidentiality and perform responsibilities in a professional manner, and in conformance with Company values and Code of Conduct.
* Provides administrative support for the VP of Corporate and Finance Law and Legal Department Provide accurate and efficient maintenance of daily schedules, coordination of meetings, and T&E report processing.
* Anticipate VP needs for meetings and projects being handled in the course of the day and for those taking place during travel.
* Make travel arrangements via online portal, and allocate travel expenses in accordance with accounting procedures.
* Process travel Visa requests for international travel.
* Handle incoming mail and outgoing correspondence via ordinary mail, facsimile, e-mail, and/or overnight courier service and certified mail via web-based program for tracking purposes.
* Prepare purchase orders and check requests in accordance with proper accounting procedures, obtaining vendor numbers and appropriate approvals.
* File management in conformance with established record retention guidelines.
* Renewal or new subscriptions of procurement card and monthly reconciliation of same.
* Renewal of professional memberships of group members in a timely fashion and submission of reporting documentation for continuing legal education hours in accordance with required guidelines of The Supreme Court of Ohio and/or other affiliating Commissions for legal education.
* Also, facilitate process for obtaining Corporate Status with SCO, if/when applicable.
* Assist with technical paralegal duties relating to corporate, governance and securities law when necessary.
* Prepare reports, presentations and organize training sessions as related to the legal department.
* Coordinate and schedule interviews internally and externally for open positions.
* Complete the onboarding process of new employees.
* Provide input in the Law Department web-based matter management system as it relates to open and closed matters.
* Review electronic invoices from law firms for billing guidelines conformity and maintaining necessary records to ensure compliance with auditing requirements.
* Generating reports with regard to matter status, law firm timekeeper rates, and spending to budget status.
* Submit vendor requests, when applicable, and ensure new vendors are added to new or existing matters

What Does An Administrative Associate Do At Aramark

* Verifies all cashiers balance reports, credit card vouchers and other approved vouchers.
* Maintains guest accounts.
* Prepares registration cards for next day arrivals.
* Reviews and reconciles audit reports and run final audit.
* Participates in the Manager on Duty program from 11pm – 7am.
* After training, must display a working knowledge of emergency procedures so that employee and guest safety will be insured.
* Assists in coordinating registration functions.
* Actively performs and participates in daily checklist tasks that include:
* Proper telephone service techniques and PBX operation..
* Full understanding and utilization of the property management system.
* Assisting all guests in any way possible.
* Issuing and monitoring safety deposit boxes.
* Participates in Quality Assurance Programs that include daily inspections and reviews to address areas in need of improvement.
* Assists with storing and inventorying of supplies necessary to perform daily operations.
* Communicates closely with all departments to ensure a seamless guest experience.
* Performs any or all other duties as assigned by management

What Does An Administrative Associate Do At Beth Israel Deaconess Medical Center

* Answers telephones, schedules appointments and maintains calendars, organizes conference calls, makes travel arrangements as needed and prepares for meetings with large numbers of participants.
* Provides support to committees by planning, scheduling and organizing meetings and location, preparing the agenda and related materials, taking and distributing minutes.
* Assists in planning and coordinating programs, seminars and events for the department or division.
* Orders supplies and services and performs other related duties as assigned.
* Maintains department's or division's files and databases.
* Compiles periodic and ad hoc reports using data and information from multiple sources.
* Prepares complex documents and reports with graphics, detailed charts, graphs and stylized formatting for presentations.
* Composes and edits correspondence, reports and documents for final approval.
* Types and edits manuscripts and/or other documents which may include scientific, technical or specialized terminology and specialized formatting

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How To Become An Administrative Associate

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Administrative Associate jobs

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Real Administrative Associate Salaries

Job Title	Company	Location	Start Date	Salary
Associate Administrator-International Programs	The University of Southern California	Los Angeles, CA	Aug 15, 2014	$180,000 - $250,000
Network Administrative Associate	Shinhan Bank America, Inc.	New York, NY	Aug 17, 2015	$73,674
Associate-Fund Administration	Cortland Capital Market Services LLC	Chicago, IL	May 12, 2016	$67,226
Associate Administrator	Hospital Authority of Washington County	Sandersville, GA	Sep 30, 2011	$67,080 - $70,000
Business Administrative Associate	University of Illinois at Chicago	Chicago, IL	Jan 07, 2016	$65,000
Associate Administrator	Maxim Healthcare Services	Fresno, CA	Jul 28, 2009	$65,000
Associate Administrator	Maxim Healthcare Services, Inc.	Fresno, CA	Jul 28, 2009	$65,000
Theater Administration Associate	Broadway China Ventures LLC	New York, NY	Nov 09, 2016	$60,000
Business/Administrative Associate (Project Coordin	University of Illinois at Chicago	Chicago, IL	Mar 01, 2013	$54,184
Business/Administrative Associate	University of Illinois at Chicago	Chicago, IL	Jul 01, 2015	$52,175
Administrative Associate	Dunch Arts	New York, NY	Oct 01, 2012	$41,823
Administrative Associate 1	The Ohio State University	Columbus, OH	Feb 01, 2011	$40,000
Private Client Group Administrative Associate	Sothebys, Inc.	New York, NY	Oct 01, 2009	$35,000
Ophthalmic Clinical/Administrative Associate	Dean Health System, Inc.	Madison, WI	Oct 01, 2009	$33,758

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Top Skills for An Administrative Associate

Top Administrative Associate Skills

Procedures
Financial Reports
Database Management

You can check out examples of real life uses of top skills on resumes here:

Created a Procedures Manual which could be taken from job site to job site.
Submitted monthly financial reports that reflected company earnings to division managers and company president to gauge overall success.
Used computers for various applications, such as database management and word processing.
Provided assistance with cashiering, answering phones, customer service, filing, selling product
Maintained department's records such as property inventory, personnel files, and employee time records.