Administrative Associate job description
Updated March 14, 2024
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Example administrative associate requirements on a job description
Administrative associate requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in administrative associate job postings.
Sample administrative associate requirements
- Bachelor's degree in administration or relevant field.
- At least two years of administrative experience.
- Proficiency in Microsoft Office Suite.
- Excellent written and verbal communication skills.
- Strong data entry and database management skills.
Sample required administrative associate soft skills
- Ability to prioritize tasks.
- Attention to detail and accuracy.
- Excellent organizational skills.
- Ability to work independently and in a team.
- Strong customer service orientation.
Administrative Associate job description example 1
Ferguson Enterprises administrative associate job description
Ferguson is the largest wholesale distributor of residential and commercial plumbing supplies and pipe, valves and fittings in the U.S. The company is also a major distributor of HVAC equipment, fire protection systems, waterworks and industrial products and services. Ferguson and its subsidiaries serve customers in all 50 states, Puerto Rico, Mexico and the Caribbean.
We realize that our greatest assets are our best-in-class associates, which is why we're dedicated to offering limitless opportunities for growth and advancement. We want to help you build a long-lasting career with Ferguson. Together, we can continue to lead the industry and help build our nation's infrastructure from the ground up. Join our Brookshire, TX Distribution Center team today!
Ferguson is currently seeking the right individual to fill an immediate need for an Administrative Assistant in our brand new distribution center located in Brookshire, TX.
Responsibilities
Answer and transfer incoming calls pleasantly and professionally Direct calls to the appropriate associate or department, take a message or transfer to the associate's voicemail when necessary Greet visitors and alert associates when they have a visitor Data entry Warehouse Supply Inventory and OrderingAccounts payable Assisting with various HR functions including setting up interviews, completing paperwork, engagement events, etc.
Qualifications
High school degree is required combined with previous administrative experience Must be customer service minded and have excellent interpersonal skills, including written and verbal communication Proficient in Microsoft Office products Ability to handle multi-line phone system Ability to work well in a fast-paced environment Minimum clerical skills (basic typing and computer skills)
Ferguson is dedicated to providing meaningful benefits programs and products to our associates and their families-geared toward benefits, wellness, financial protection, and retirement savings. Ferguson offers a competitive benefits package that includes medical, dental, vision, retirement savings with company match, paid leave (vacation, sick, personal, holiday, and paternal), employee assistance programs, associate discounts, community involvement opportunities, and much more!
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The Company is an equal opportunity employer as well as a government contractor that shall abide by the requirements of 41 CFR 60-300.5(a), which prohibits discrimination against qualified protected Veterans and the requirements of 41 CFR 60-741.5(A), which prohibits discrimination against qualified individuals on the basis of disability.
Ferguson Enterprises, LLC. is an equal employment employer F/M/Disability/Vet/Sexual Orientation/Gender Identity.
Equal Employment Opportunity and Reasonable Accommodation Information
We realize that our greatest assets are our best-in-class associates, which is why we're dedicated to offering limitless opportunities for growth and advancement. We want to help you build a long-lasting career with Ferguson. Together, we can continue to lead the industry and help build our nation's infrastructure from the ground up. Join our Brookshire, TX Distribution Center team today!
Ferguson is currently seeking the right individual to fill an immediate need for an Administrative Assistant in our brand new distribution center located in Brookshire, TX.
Responsibilities
Answer and transfer incoming calls pleasantly and professionally Direct calls to the appropriate associate or department, take a message or transfer to the associate's voicemail when necessary Greet visitors and alert associates when they have a visitor Data entry Warehouse Supply Inventory and OrderingAccounts payable Assisting with various HR functions including setting up interviews, completing paperwork, engagement events, etc.
Qualifications
High school degree is required combined with previous administrative experience Must be customer service minded and have excellent interpersonal skills, including written and verbal communication Proficient in Microsoft Office products Ability to handle multi-line phone system Ability to work well in a fast-paced environment Minimum clerical skills (basic typing and computer skills)
Ferguson is dedicated to providing meaningful benefits programs and products to our associates and their families-geared toward benefits, wellness, financial protection, and retirement savings. Ferguson offers a competitive benefits package that includes medical, dental, vision, retirement savings with company match, paid leave (vacation, sick, personal, holiday, and paternal), employee assistance programs, associate discounts, community involvement opportunities, and much more!
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The Company is an equal opportunity employer as well as a government contractor that shall abide by the requirements of 41 CFR 60-300.5(a), which prohibits discrimination against qualified protected Veterans and the requirements of 41 CFR 60-741.5(A), which prohibits discrimination against qualified individuals on the basis of disability.
Ferguson Enterprises, LLC. is an equal employment employer F/M/Disability/Vet/Sexual Orientation/Gender Identity.
Equal Employment Opportunity and Reasonable Accommodation Information
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Administrative Associate job description example 2
Baylor College of Medicine administrative associate job description
Supports the Department of Pediatrics/Newborn & Palliative Care. The Research Administration Associate will primarily focus on advanced level support in pre-award administration, at the grant application proposal stage; but will also contribute to award activities throughout the award life cycle: cost assessment, budget development, financial set-up, resource allocation, and preparation of quarterly reports. Primary focus will include Basic Science and Human Subject Research, with a significant amount of awards that are federally funded.
Provides guidance to investigators for proposal development and submission, by interpreting granting agency guidelines and instructions.
Provides budget input and guidance to principal investigators when drafting budget justifications, creates the budget spreadsheets, and completes other budget forms for submission and reporting.
Negotiates industry-sponsored contracts, including clinical trial agreements, sponsored research agreements, and material transfer agreements.
Communicates with BCM Accounting, Grants & Contracts, and collaborating institutions to ensure sub-awards and independent consultant agreements are established and executed in a timely manner.
Manages Cost/Effort allocations in PEPT/SAP for research faculty, employees, and learners. Manages the Time/Effort certification process in the BCM Effort Reporting System. Ensures compliance with all federal, sponsor, and institutional policies and guidelines and serves as a liaison between faculty, employees, learners, Baylor College of Medicine, and sponsors. Reports through the Pediatrics-Research Resource Office and Division leadership for key deliverables. Pre-award management for each division. (Awards range from $50K -$1M/ea.) Manages awards and sub-awards from multiple sponsors and outside institutions: industry, clinical, federal, and foundation - including, but not limited to CDC & NIH.
Minimum Qualifications
Bachelor's degree.Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement. Two years of relevant experience.
Preferred Qualifications
Minimum of 2 years of relevant experience, in grant application development, budgeting, and/or grant financial management. Contract management and/or accounting a plus. Prior experience working in an academic research setting. Must be able to work independently, with limited supervision, supporting (10-15) active researchers in Pediatric/Newborn & Palliative Care. Should be familiar with pre-award grant submission processes. Comfortable with creating and managing contracts, subcontracts, and able to coordinate multiple projects at one time. Ability to understand and manage the complexities of research grants, including issues related to informed consent, access to data, and conflict of interest. Strong attention to detail and data quality.
Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.
12282
CA; CH; SN
Provides guidance to investigators for proposal development and submission, by interpreting granting agency guidelines and instructions.
Provides budget input and guidance to principal investigators when drafting budget justifications, creates the budget spreadsheets, and completes other budget forms for submission and reporting.
Negotiates industry-sponsored contracts, including clinical trial agreements, sponsored research agreements, and material transfer agreements.
Communicates with BCM Accounting, Grants & Contracts, and collaborating institutions to ensure sub-awards and independent consultant agreements are established and executed in a timely manner.
Manages Cost/Effort allocations in PEPT/SAP for research faculty, employees, and learners. Manages the Time/Effort certification process in the BCM Effort Reporting System. Ensures compliance with all federal, sponsor, and institutional policies and guidelines and serves as a liaison between faculty, employees, learners, Baylor College of Medicine, and sponsors. Reports through the Pediatrics-Research Resource Office and Division leadership for key deliverables. Pre-award management for each division. (Awards range from $50K -$1M/ea.) Manages awards and sub-awards from multiple sponsors and outside institutions: industry, clinical, federal, and foundation - including, but not limited to CDC & NIH.
Minimum Qualifications
Bachelor's degree.Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement. Two years of relevant experience.
Preferred Qualifications
Minimum of 2 years of relevant experience, in grant application development, budgeting, and/or grant financial management. Contract management and/or accounting a plus. Prior experience working in an academic research setting. Must be able to work independently, with limited supervision, supporting (10-15) active researchers in Pediatric/Newborn & Palliative Care. Should be familiar with pre-award grant submission processes. Comfortable with creating and managing contracts, subcontracts, and able to coordinate multiple projects at one time. Ability to understand and manage the complexities of research grants, including issues related to informed consent, access to data, and conflict of interest. Strong attention to detail and data quality.
Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.
12282
CA; CH; SN
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Administrative Associate job description example 3
JPMorgan Chase & Co. administrative associate job description
JP Morgan Chase & Co. is a leading global financial services firm with assets of more than $2 trillion, over 260,000 employees and operations in over 60 countries. It operates across four business segments including Asset & Wealth Management, Corporate and Investment Banking Commercial Banking, Consumer and Community Banking. Through collaboration, intellectual curiosity and creativity, you can accomplish extraordinary things at J.P. Morgan. Our people do outstanding work by partnering with clients and each other to generate positive change in our local and global communities every single day. We are committed to your growth and development. We offer opportunities across all of our businesses that can take you in any direction you want to go and leaders who will support you in getting there.
The Global Trusts & Estates Practice is an integral part of the services we offer to clients. With over 160 years of experience in serving as a corporate fiduciary for families, it is important that our Trusts and Estates services are delivered by the most capable people, with technical experience as well as the ability to interact well with a variety of types of families and individuals. When JPMorgan is appointed as corporate trustee of a trust, whether created by a client during his lifetime or upon his death through a provision in his will, the Trust Administrative Officer works under the supervision of the Trust Officer in the administration of the accounts. The Trust Administrative Officer is expected to have or develop the skills to provide leverage and back-up coverage for the Trust Officer with whom the Trust Administrative Officer works.
The J.P. Morgan Private Bank offers high net worth individuals and families personalized,comprehensive financial solutions that integrate sophisticated investment management, capital markets, trusts & estates and banking capabilities. For over 7 consecutive years we have been voted number 1 in the U.S. for overall private banking services by Euromoney , and we have been specifically recognized for our succession planning, advice and trust services.
The responsibilities of this role are as follows:
Technical and Risk Management
Work with the Account Opening Group to open trust accounts. Interpret the governing instrument and applicable law to ensure the proper set-up of account records, including payments, fee schedules and tax records. Communicate with beneficiaries and co-trustees to outline administrative procedures Respond to client issues, anticipate client needs, and prepare for and participate in client meetings with the Trust Officer Work with the Tax Officers and counsel on income, gift, estate, and generation skipping taxes for the trust/estate and its beneficiaries Respond to requests from beneficiaries for discretionary distributions. Prepare memoranda supporting recommendation regarding how the Bank shall exercise discretionary powers it has as trustee. Confer with co-trustee (if any) to obtain his/her approval. Coordinate with Trust Officer on the communication of the decision to client and follow-up action on the request as necessary Handle ongoing day to day administration of account, and proactively manage account base in an effort to avoid and minimize service and operational issues. Oversee the work performed by various operational groups. Identify risk that might be incurred in connection with a trust, consistent with any applicable policies and procedures governing the risk in question. Utilize risk management tools, such as the overdraft report, daily transaction report, Administrative Review, Holistic Review and the AAR Variance Report to ensure that all exceptions are properly addressed and kept to a minimum Communicate with Investors regarding investment matters and liquidity needs Handle departmental projects relating to accounts and special assets. Participate on various committees as needed When the trust terminates the account is transferred to the Trust Settlement group. The Trust Administrative Officer is responsible for ensuring appropriate steps are taken to minimize risk, including canceling payments and statements, where appropriate, and obtaining necessary documents for the Settlements group
Client Relationship Management
Trust Administrative Officers must actively participate in dealing with interested parties and develop relationships with income beneficiaries, co-trustees and intermediaries in order to have appropriate knowledge to carry out the grantor's purposes and meet the needs of the beneficiaries
Educational/Administrative
The specialized and ever changing nature of the Trust practice requires that Trust Administrative Officers devote time to personal development and training. Training at JPMorgan includes internal sessions covering systems changes, practices and procedures, Q & A sessions offered to facilitate understanding of our environment and sessions on technical, legal, tax and regulatory developments. JD is required for this role.
JPMorgan Chase & Co., one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.
The health and safety of our colleagues, candidates, clients and communities has been a top priority in light of the COVID-19 pandemic. JPMorgan Chase was awarded the "WELL Health-Safety Rating" for all of our 6,200 locations globally based on our operational policies, maintenance protocols, stakeholder engagement and emergency plans to address a post-COVID-19 environment.
As a part of our commitment to health and safety, we have implemented various COVID-related health and safety requirements for our workforce. Employees are expected to follow the Firm's current COVID-19 or other infectious disease health and safety requirements, including local requirements. Requirements include sharing information including your vaccine card in the firm's vaccine record tool, and may include mask wearing. Requirements may change in the future with the evolving public health landscape. JPMorgan Chase will consider accommodation requests as required by applicable law.
Equal Opportunity Employer/Disability/Veterans
The Global Trusts & Estates Practice is an integral part of the services we offer to clients. With over 160 years of experience in serving as a corporate fiduciary for families, it is important that our Trusts and Estates services are delivered by the most capable people, with technical experience as well as the ability to interact well with a variety of types of families and individuals. When JPMorgan is appointed as corporate trustee of a trust, whether created by a client during his lifetime or upon his death through a provision in his will, the Trust Administrative Officer works under the supervision of the Trust Officer in the administration of the accounts. The Trust Administrative Officer is expected to have or develop the skills to provide leverage and back-up coverage for the Trust Officer with whom the Trust Administrative Officer works.
The J.P. Morgan Private Bank offers high net worth individuals and families personalized,comprehensive financial solutions that integrate sophisticated investment management, capital markets, trusts & estates and banking capabilities. For over 7 consecutive years we have been voted number 1 in the U.S. for overall private banking services by Euromoney , and we have been specifically recognized for our succession planning, advice and trust services.
The responsibilities of this role are as follows:
Technical and Risk Management
Work with the Account Opening Group to open trust accounts. Interpret the governing instrument and applicable law to ensure the proper set-up of account records, including payments, fee schedules and tax records. Communicate with beneficiaries and co-trustees to outline administrative procedures Respond to client issues, anticipate client needs, and prepare for and participate in client meetings with the Trust Officer Work with the Tax Officers and counsel on income, gift, estate, and generation skipping taxes for the trust/estate and its beneficiaries Respond to requests from beneficiaries for discretionary distributions. Prepare memoranda supporting recommendation regarding how the Bank shall exercise discretionary powers it has as trustee. Confer with co-trustee (if any) to obtain his/her approval. Coordinate with Trust Officer on the communication of the decision to client and follow-up action on the request as necessary Handle ongoing day to day administration of account, and proactively manage account base in an effort to avoid and minimize service and operational issues. Oversee the work performed by various operational groups. Identify risk that might be incurred in connection with a trust, consistent with any applicable policies and procedures governing the risk in question. Utilize risk management tools, such as the overdraft report, daily transaction report, Administrative Review, Holistic Review and the AAR Variance Report to ensure that all exceptions are properly addressed and kept to a minimum Communicate with Investors regarding investment matters and liquidity needs Handle departmental projects relating to accounts and special assets. Participate on various committees as needed When the trust terminates the account is transferred to the Trust Settlement group. The Trust Administrative Officer is responsible for ensuring appropriate steps are taken to minimize risk, including canceling payments and statements, where appropriate, and obtaining necessary documents for the Settlements group
Client Relationship Management
Trust Administrative Officers must actively participate in dealing with interested parties and develop relationships with income beneficiaries, co-trustees and intermediaries in order to have appropriate knowledge to carry out the grantor's purposes and meet the needs of the beneficiaries
Educational/Administrative
The specialized and ever changing nature of the Trust practice requires that Trust Administrative Officers devote time to personal development and training. Training at JPMorgan includes internal sessions covering systems changes, practices and procedures, Q & A sessions offered to facilitate understanding of our environment and sessions on technical, legal, tax and regulatory developments. JD is required for this role.
JPMorgan Chase & Co., one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.
The health and safety of our colleagues, candidates, clients and communities has been a top priority in light of the COVID-19 pandemic. JPMorgan Chase was awarded the "WELL Health-Safety Rating" for all of our 6,200 locations globally based on our operational policies, maintenance protocols, stakeholder engagement and emergency plans to address a post-COVID-19 environment.
As a part of our commitment to health and safety, we have implemented various COVID-related health and safety requirements for our workforce. Employees are expected to follow the Firm's current COVID-19 or other infectious disease health and safety requirements, including local requirements. Requirements include sharing information including your vaccine card in the firm's vaccine record tool, and may include mask wearing. Requirements may change in the future with the evolving public health landscape. JPMorgan Chase will consider accommodation requests as required by applicable law.
Equal Opportunity Employer/Disability/Veterans
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Updated March 14, 2024
Updated March 14, 2024