Administrative Associate

Top Administrative Associate Skills

Below we've compiled a list of the most important skills for an Administrative Associate. We ranked the top skills based on the percentage of Administrative Associate resumes they appeared on. For example, 9.9% of Administrative Associate resumes contained Financial Statements as a skill. Let's find out what skills an Administrative Associate actually needs in order to be successful in the workplace.

The six most common skills found on Administrative Associate resumes in 2020. Read below to see the full list.

1. Financial Statements

high Demand
Here's how Financial Statements is used in Administrative Associate jobs:
  • Utilized financial reporting software to generate financial statements and created new template reports for portfolio turnover analysis and expense cap monitoring.
  • Coordinated distribution of financial statements: assembled financial statement drafts, all supporting documentation and calculations.
  • Prepared and analyzed monthly financial statements and prepared analysis of financial results, explaining variances.
  • Prepared financial statements and related investor capital statements and portfolio summary.
  • Reviewed and distributed allocation reports and financial statements to clients.
  • Prepared accurate quarterly, semiannual and annual financial statements.
  • Prepared quarterly and annual financial statements drafts.
  • Prepared invoices, reports, memos, letters, financial statements and other documents using MS Office Word, Excel etc.
  • Prepared in QuickBooks, consolidated, statistical, and comparison financial statements, analyses, documents, and reports.
  • Prepared, and issued bills, invoices, account statements, and other financial statements according to established procedures.
  • Prepare financial statements for annual, semi-annual and quarterly shareholder reports for both RIC and Alternative Investment funds.
  • Included but not limited to managing all operating accounts, purchasing, financial statements and reporting.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents.
  • Prepare invoices, letters, financial statements and other documents, using word processing.
  • Assisted in preparing grant applications, proposals, status reports and financial statements.
  • Assisted CFO with accounting and financial statements.
  • Review financial statements and form N-Q.
  • Reviewed and approved specific purchase card transfers, financial statements, procurements, bid requests, and invoices.
  • Assist CPA management with analytical and technical review of client public financial statements.
  • Send Annual Audited Financial Statements to Counterparties.

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2. Customer Service

high Demand
Here's how Customer Service is used in Administrative Associate jobs:
  • Scheduled appointments, performed data entry and other administrative duties, and provided excellent customer service.
  • Maintain quality control/satisfaction records, constantly seeking new ways to improve customer service.
  • Communicated with end users and provided attentive customer service.
  • Maintained professional customer service and patient assistance.
  • Provided customer service for all registered students.
  • Job Responsibilities: Customer service, multiple line switchboard operator, appointment scheduling, data entry, clerical office work.
  • Provide quality customer service in front office when answering phones, greeting guests, and handling customer feedback forms.
  • Provide dispatcher and phone support to the Manager, field personnel, and Customer Service Center.
  • Developed staff handbook for customer service unit which was used to train new hires.
  • Provide superior customer service as a point of contact with internal and external clients.
  • Provided assistance with cashiering, answering phones, customer service, filing, selling product
  • Provide customer service to citizens and ensure they are routed to proper departments.
  • Provided administrative & customer services to the Assistant Director and 250 Scholars.
  • Defined procedures for accounting, reporting, communication, and customer service.
  • Ordered supplies for the units and performed routine customer service.
  • Promoted from Administrative Assistant to CSR to Customer Service Supervisor.
  • Account management, customer service, and account selling.
  • Provide customer service for all incoming patients.
  • Deliver good good customer service in an efficient, effective, timely and safe manner.
  • Directed products to wholesale accounts Delegated the shipping department Provided excellent customer service to customers Managed inventory

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3. Data Entry

high Demand
Here's how Data Entry is used in Administrative Associate jobs:
  • Assist with data entry and organization for a volunteer-based food rescue organization.
  • Performed data entry and other related administrative duties assigned by the supervisor.
  • Executed additional office support tasks, including data entry and document management.
  • Review documents to ensure completeness and appropriateness prior to data entry.
  • Performed facility's inventory and data entry.
  • Receive, track, and review investigation and clearance request forms, reports, and supporting documentation for accurate data entry.
  • Performed a wide variety of clerical tasks including data entry, document scanning, maintaining hard copy and automated files.
  • Assisted in all areas of administrative work including data entry, receptionist duties, file organization, research.
  • Supervised 5 students (filing, errands, data entry, and research).
  • Operate keyboard or other data entry device to enter data into computer.
  • Perform data entry assignments such as registrations, evaluations, and invoicing.
  • Completed data entry, tracked resumes and maintained the applicant tracking system.
  • Meet and greet clients, reception and data entry functions.
  • Investigate and correct errors in previous data entry and filing.
  • Performed data entry for the billing department regarding insurance claims within Sentara Hospitals.
  • Exceeded data entry quota by 50% while maintaining accuracy Recognized as leading data entry associate
  • Completed data entry to maintain tonnage/ load reports for employee performances Maintain drug testing paper work
  • Handled data entry and special research as requested.
  • Log calls using excel spreadsheet Offer referrals for community resources Data entry
  • Enter insurance applications into Corporate System Complete weekly production reports Maintain data corporate data entry manuals Provide general administrative support

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4. Office Supplies

high Demand
Here's how Office Supplies is used in Administrative Associate jobs:
  • Ordered and maintained regional warehouse's merchandising material inventory and office supplies that the TMR's use in the field.
  • Establish and maintain files, order office supplies, open route and prioritize incoming mail, faxes and other correspondence.
  • Supervised the procurement and inventory process for the office supplies and equipment with accuracy and within the budget annually.
  • Maintained general office supplies and worked on spreadsheets for the general fund for the department.
  • Order office supplies, Revise Employee handbook, policies as needed and distribute.
  • Order all office supplies via General Office products and NWA Stock in SCEPTRE/DDS.
  • Solicited quotes for, ordered and distributed office supplies and equipment and furniture.
  • Maintain 6 departmental accounts, maintained course highlights, and order office supplies.
  • Order office supplies for departmental use and maintain supply for all employees.
  • Ordered and distributed office supplies while adhering to a fixed office budget.
  • Ensured kitchen and office supplies were organized as well as ordered.
  • Created spreadsheets, manuals, weekly logs and ordered office supplies.
  • Provide support for office supplies, purchasing, and copier/printer maintenance.
  • Ordered and maintained office supplies, implementing most cost-effective measures.
  • Ordered and maintained office supplies as well as office equipment.
  • Filed, managed phones, and ordered office supplies
  • Maintained patient files, office supplies and equipment.
  • Handled requisition and issuance of office supplies.
  • Maintain departmental accounts and order office supplies.
  • Order equipment, furniture and office supplies to setup a new Vascular and Critical Care Center.

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5. Travel Arrangements

high Demand
Here's how Travel Arrangements is used in Administrative Associate jobs:
  • Exercised additional support including calendar management, telephone coverage, travel arrangements, expense reports, presentations, and performance reports.
  • Maintain calendar schedules for trustees and occasionally make travel arrangements.
  • Booked international and domestic travel arrangements and processed reimbursements.
  • Coordinated and scheduled meetings and travel arrangements.
  • Responded effectively to client and vendor inquiries, scheduled appointments, and made travel arrangements specifically for the department President.
  • Schedule classes, calendars, staff & faculty payroll, meetings, seminars, travel arrangements, and textbook ordering.
  • Organized and managed the various details involved in scheduling and coordination of meetings, classes and travel arrangements.
  • Managed the FHI exhibit booth, coordinated registration and travel arrangements for all FHI participants.
  • Handle travel arrangements, expense reports for reimbursements and research paper findings as needed.
  • Maintained Engineering Manager's calendar & travel arrangements (foreign and domestic).
  • Prepared meetings for management and travel arrangements for city employees with the department.
  • Assisted with Event Planning, managed budget items, and handled travel arrangements.
  • Coordinated travel arrangements, processed travel claims, and expense reimbursements.
  • Book travel arrangements, manage schedules and outlook calendars for executives.
  • Coordinated travel arrangements for the Director and Facilities Services' employees.
  • Schedule and coordinate travel arrangements for management and staff.
  • Assisted with travel arrangements, providing best options and promptly communicating updates, avoiding miscommunication.
  • Maintained directors', assistant director and manager's calendars, made domestic & international travel arrangements and coordinated meetings.
  • Organized day-to-day work by coordinating meetings in Outlook, travel arrangements, and expense reports in Databasics.
  • Set up travel arrangements for conferences and trainings and processing travel reimbursements as needed.

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6. Ensure Compliance

high Demand
Here's how Ensure Compliance is used in Administrative Associate jobs:
  • Provided assistance with formatting local directives, memorandums and correspondence to ensure compliance with higher authority by assisting the control administrator.
  • Monitored and reconciles monthly grant expenses to ensure compliance with sponsor/donor regulations by using hospital financial systems and tracking financial reports.
  • Obtained Counter Terrorism Venerability Information clearance and worked with the Department of Homeland Security to ensure compliance with chemical storage regulations.
  • Evaluated bids and edited proposals for the elevator modernization department to ensure compliance with specifications and applicable clauses.
  • Lead and coordinated plans to ensure compliance of Business Continuity Planning processes for North American Manufacturing.
  • Prepared daily CP maturity concentration report to ensure compliance.
  • Develop standard operational and working practices and ensure compliance.
  • Conduct audits to ensure compliance and locker availability.
  • Worked with internal customers to develop procurement strategies, ensure compliance with company and Government policies and procedures.
  • Maintain a system for the student observer program available through UT and UHS to ensure compliance and efficiency.
  • Audited the North America Health & Safety organization to ensure compliance of Corporate processes and procedures.
  • Manage leased worker purchase orders, analyze annual spend to ensure compliance within corporate guidelines.
  • Follow FCC rules and regularly communicate with the FCC to ensure compliance and quality control.
  • Performed audits to ensure compliance with specifications, regulations, and quality assurance plans.
  • Created policies and forms in-line with university policies to ensure compliance.
  • Assisted with audits by retrieving confidential claim information to ensure compliance.
  • Monitored year-end budget reports in order to ensure compliance.
  • Review and implement investment strategies to achieve the grantors' intent and to ensure compliance with relevant laws.
  • Verified tax status of grant awardees to ensure compliance with IRS and Foundation regulations.
  • Implemented and enforced policies and procedures to ensure compliance with state and Joint Commission on Accreditation of Healthcare

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7. Purchase Orders

high Demand
Here's how Purchase Orders is used in Administrative Associate jobs:
  • Generated purchase orders for repair of purchased material and negotiated delivery based on production.
  • Prepare purchase orders for dedicated customers.
  • Match invoices with Purchase Orders, verify account codes, accuracy and resolve errors and inquiries from vendors.
  • Reviewed daily postings of purchase orders, inventory control, order entry and handled billing of materials.
  • Prepare purchase orders for vendors, and support the store in all aspects as needed.
  • Tracked purchase orders through close-out including follow up with vendors during purchase order process.
  • Create requisitions to obtain purchase orders, properly file away, maintain related file.
  • Processed payroll transactions, maintained absence records, payment vouchers, and purchase orders.
  • Prepared consultant agreements, work orders, purchase orders, and cover letter.
  • Manage project scope changes including updating purchase orders and sending revised artwork.
  • Assist in communication flow of purchase orders, delivery, routing.
  • Entered requisitions and change orders and audited receivables against purchase orders.
  • Matched purchase orders with invoices and recorded the necessary information.
  • Organized and filed packing slips, purchase orders and invoices.
  • Open Purchase Orders for Batches and finished goods.
  • Entered manual purchase orders and debit memos.
  • Open Purchase Orders via Sigma Mainframe.
  • Created purchase orders and maintained files.
  • Researched and scanned/E-mailed missing Purchase Orders which were necessary for payment of Vendor invoices to Accounts Payable in Salem, MA.
  • Managed monthly invoices, purchase orders and sales reports Prepared and reviewed balance sheets and income statement reconciliations.

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8. Expense Reports

high Demand
Here's how Expense Reports is used in Administrative Associate jobs:
  • Process payments and expense reports using standard corporate applications.
  • Assist with Calendar maintenance, utilizing Outlook, and prepare expense reports for Executive Risk team members.
  • Prepared, maintained, modified travel itineraries and execute travel reports, including expense reports.
  • Processed approximately 150-200 invoices and business expense reports for payment each week for nine departments.
  • Create expense reports for IT, HR, and various other departments for approval.
  • Generated expense reports and reconciled corporate credit card charges for 15-20 card holders.
  • Filed monthly employee expense reports for Director, Area Supervisors and Sr.
  • Analyzed invoice/expense reports, and recording entries, with zero errors.
  • Prepared reconciliation of all credit card expense reports for approval.
  • Utilize SAP system for travel/training request and expense reports.
  • Expense reports, office supply orders, lab assistance/purchasing.
  • Maintain accurate budget records including expense reports and invoices.
  • Completed expense reports promptly for quick reimbursement.
  • Approve expense reports for all senior executives.
  • Process expense reports for various departments.
  • Processed expense reports for all staff.
  • Processed staff and office expense reports.
  • Prepared profit and loss statements, expense reports and other business financial reports for companies preparing to sell.
  • Manage credit card expense reports for several different charge centers.
  • Enter employee mileage and travel-and-expense reports through e-Ariba.

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9. Phone Calls

high Demand
Here's how Phone Calls is used in Administrative Associate jobs:
  • Answered phone calls and was responsible for organizing conferences and helping individuals obtain documents or papers they needed.
  • Performed tasks such as filing, copying, and answering phone calls for development office team.
  • Screened all incoming phone calls to Warden's office and determined the nature of requests made.
  • Handled phone calls, faxes, and email from vendors requesting status of their accounts.
  • Paged appropriate physicians and staff as directed, redirected phone calls, and recorded messages.
  • Answered to customer service phone calls: future request, pickups and information return.
  • Answer incoming phone calls, resolve situations and/or direct call to the appropriate department.
  • Received and screens visitors and phone calls and takes messages using appropriate protocol.
  • Answered phone calls and directed calls to appropriate parties and take messages.
  • Answered incoming branch phone calls and responded or transferred accordingly.
  • Received phone calls on customer inquiries and requests.
  • Answer and direct incoming phone calls from clients.
  • Answered and fielded all phone calls.
  • Take Phone calls and sending the phone calls to the people they wanted to speak with.
  • Experience with graphs and spreadsheets applications to account for inventory and phone calls.
  • Answered phone calls, messages, texts and emails in a timely fashion.
  • Triaged all phone calls and for staff of 23 Therapists and Psychiatrists.
  • Triaged phone calls sent all messages through Epic to the Doctor's and Nurse's.
  • Answered all inquiries and phone calls in regards to the development of the brands in a timely manner.
  • Fund Raising & Donation Drives Team Building Event Different task daily Outgoing mail Response phone calls

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10. Patient Care

high Demand
Here's how Patient Care is used in Administrative Associate jobs:
  • Provided office automation support to clinical staff and assisted in the provision of patient care as directed by a Registered Nurse.
  • Reported to the Associate Executive Director of Nursing & Patient Care Services - responsibilities included but not limited to:.
  • Process patient care orders and provide other unit support functions for patients, families, managers, and coworkers.
  • Participated in unit activities that support health care team in the delivery of optimal patient care and patient flow.
  • Organized, directs and staffs patient care and support services commensurate with the scope of services offered.
  • Participated in activities, and provided input used to improve and maintain quality patient care.
  • Assist Nurses, Patient Care Associates, and Physicians with patient care through clerical activities.
  • Interacted with various departments throughout the organization to enhance patient care and needs.
  • Answered call bells and assisted the nurses in patient care.
  • Collaborate with other team members to provide quality patient care.
  • Assist in direct patient care when needed following hospital guidelines.
  • Prioritized orders from physicians and staff regarding patient care.
  • Integrated patient care and support services throughout the organization.
  • Provided patient care while observing safety and precautions.
  • Filed daily updates relative to patient care.
  • Update patient care management statuses.
  • Conducted monthly seminars for TRICARE beneficiaries to explain benefits and access to outpatient care clinics at Madigan Army Medical Center.
  • Reported to the Director of Patient Care Services and Community Relations.
  • Assist Nurses and NAs with minor patient care i.e.
  • Assist nurses and doctors in patient care Chart audits Provide a friendly environment for patients during their stay in hospital

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11. Special Projects

high Demand
Here's how Special Projects is used in Administrative Associate jobs:
  • Support Volunteer Coordinator in organizing special projects and events.
  • Coordinated special projects associated with college programs and services.
  • Completed special projects while managing multiple responsibilities simultaneously.
  • Perform tariff research and special projects undertaken to assist in the development of tariffs and respond to requests of other departments.
  • Assisted with special projects, Answered phones, Type correspondences, distrusted faxes, responded to e-mail inquires and Filing.
  • Handled special projects, executed research, and provided data analysis for various department related tasks.
  • Charged with supporting management during special projects, maintaining FAIRTAX automated system, and workforce planning.
  • Supported Managers and Sales Director with special projects, expense reports and travel arrangements.
  • Utilized MS Office to complete and manage special projects assigned by management.
  • Oversee and organize Residential and Dining Enterprises special projects when needed.
  • Support Cardiology research staff with other special projects as requested.
  • Handle special projects and execute research and data analysis tasks.
  • Assisted with special projects and perform other duties as assigned.
  • Assist with special projects as assigned by management group.
  • Serve on committees and special projects teams.
  • Assisted senior management with special projects.
  • Work on several special projects for Career Services department including student engagement programs and projects for the school's Dean.
  • Typed and edited confidential and or complex documents, forms, reports, correspondence, and other special projects.
  • Assisted in coordinating space and office organization, and special projects.
  • Performed special projects and ad-hoc work as required.

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12. Staff Members

high Demand
Here's how Staff Members is used in Administrative Associate jobs:
  • Meet and actively participate in interviewing new prospective office staff members.
  • Performed client follow-ups to ensure staff members properly followed procedures.
  • Answered telephones/transferred calls to appropriate staff members.
  • Provided computer support to staff members
  • Collaborated with 20 staff members varying in role to serve the needs of high-end clientele in a variety of capacities.
  • Handled all in-coming calls for three branches, greeted walk-in guests and contacted appropriate staff members.
  • Assist faculty and staff members with duties that are essential to the operation of the department.
  • Managed day to day communications with classified staff members and full-time and part-time faculty members.
  • Document office procedures, constantly working with other staff members to keep office procedures updated.
  • Train other staff members to perform work activities, such as using computer applications.
  • Generated department school supplies on a weekly basis for both faculty and staff members.
  • Supported the Director and 16 Staff members with various administrative responsibilities as listed below.
  • Directed activities of four staff members while managing all aspects of day-to-day operations.
  • Maintain training schedule and staff vacation calendar for over 60 staff members.
  • Enhanced staff development by facilitating training and mentoring new staff members.
  • Communicate any and all vital information to appropriate staff members.
  • Correspond with patients, visitors and fellow staff members.
  • Answered approximately 100 calls per day in a courteous manner and directed calls to appropriate staff members with accuracy and speed.
  • School Administrative Assistant / Office Manager, supervising Office Associates, supporting Principal, Assistant Principal and over 200 staff members
  • Greeted and directed potential clients to financial advisors while patching calls to appropriate staff members in multiple office.

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13. Powerpoint

high Demand
Here's how Powerpoint is used in Administrative Associate jobs:
  • Prepared PowerPoint presentations and address day to day general operations and office procedures.
  • Constructed executive management financial PowerPoint presentations for monthly, quarterly budget meetings.
  • Created PowerPoint presentations used for business development and sales calls.
  • Prepared PowerPoint presentations for Pre-Proposal Conferences.
  • Used PowerPoint presentations for business development.
  • Prepare meeting agendas, PowerPoint presentations, reports, minutes and other documents for meetings; assemble and distribute meeting materials.
  • Displayed exceptional computer knowledge while working with MS 2010 Word, Excel, PowerPoint, Outlook, and Publisher.
  • Developed and maintained databases utilizing Word, Excel, and PowerPoint for respective team lead.
  • Prepare letters, reports, and presentations using Microsoft Word, Excel and PowerPoint.
  • Developed and executed Excel spreadsheets and Access reports, PowerPoint presentations, audiovisual support.
  • Coordinated meetings, events, travel, PowerPoint sales presentations, and team projects
  • Trained on MediSOFT Software, EMR, Microsoft Word, Excel, PowerPoint
  • Compile PowerPoint presentations and Excel spreadsheets when needed for meetings.
  • Prepare Excel and PowerPoint presentations.
  • Developed and designed demonstration of business rules and requirements via MS Powerpoint.
  • Created charts, graphs, spreadsheets for powerpoint decks as needed.
  • Create slide presentations from Powerpoint to display results of research studies.
  • Utilize Access, Excel, Powerpoint, Word and GroupWise.
  • Create Powerpoint graphs to produce quarterly population reports.
  • Created Powerpoint presentations for Manager's use.

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14. Special Events

high Demand
Here's how Special Events is used in Administrative Associate jobs:
  • Planned and organized departmental and corporate special events and served as Vice-President of the corporate Administrative Staff Group.
  • Orchestrated special events and reservations; managed customer relations and provided exemplary service to all customers.
  • Reason for leaving - Promoted to Administrative Associate/Payroll and Personnel Coordinator/Special Events by the Dean of Engineering
  • Organized and facilitated special events and training for Nursing Administration.
  • Coordinated appointments and oversaw logistics for special events.
  • Organize special events, coordinate arrangements for meetings and conference calls, and assist with in house meeting logistics.
  • Assisted Special Events Manager with all aspects of events, including planning and execution of annual gala.
  • Support the Administrative Director of Research & Academic Affairs by coordinating meetings and special events.
  • Coordinate and participates in special events and seminars to promote financial aid in the community.
  • Organize the details of special events, travel arrangements, corporate agendas and itineraries.
  • Coordinate luncheon and develop presentations for meetings and special events.
  • Research information for department's Newsletter and Coordinate special events.
  • Assist in planning and implementing conferences and special events.
  • Set up rooms for seminars and special events.
  • Coordinated and scheduled all tenants special events.
  • Coordinated meetings and special events.
  • Managed and coordinated special events for the Dean, including a Big 12 Dean and Director's Conference.
  • Created brochures/flyers for special events.
  • Executed and coordinated office operations such as office moves, meetings, conferences, trainings, and/or special events.
  • Assisted special events and new product marketing for the Cash Operation Department .

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15. Human Resources

average Demand
Here's how Human Resources is used in Administrative Associate jobs:
  • Served as departmental liaison providing specialized operational/administrative support to central Human Resources, Payroll, Employee Management/Labor Relations and Benefits offices.
  • Assisted Human Resources department and organization mission by completing related results as needed.
  • Manage human resources and business office related processes, including budget reconciliation.
  • Provide Administrative support to General Manager/President and Human Resources/Program Manager.
  • Ensured that appropriate representatives of Compliance, Law, and Human Resources reviewed policies and incorporated changes for final approval.
  • Worked in Corporate Staffing Division of Human Resources and Merck Manufacturing Division (MMD) Legal departments.
  • Assisted the President and CEO, and the Human Resources Coordinator on various assignments, as requested.
  • Assisted with Human Resources audit by creating, implementing and utilizing new processes and procedures.
  • Support the Laboratory staff in professional education, human resources, equipment and inventories.
  • Prepared reports, graphs, charts and statistics in support of human resources operations.
  • Provided backup administrative coverage to the Vice President of Human Resources.
  • Group Supervisor - Human Resources Admin, New York
  • Established framework for human resources and brand management.
  • Prepared, processed and monitored human resources and payroll activity.
  • Compose, copy, distribute correspondence/memoranda pertaining to Human Resources/Payroll.
  • Develop and maintain accounting database, department's operational policies, and procedures, personnel/human resources policies, procedures and guidelines.
  • Provided ongoing support and managed all intra-office administration for the Executives, Legal and Human Resources team.
  • Compile and submit information for quarterly FCC Reports Maintain and Prepare paperwork for Human Resources.
  • Process fiscal and human resources operations for faculty and grad students Administrative duties for Dept.
  • Processed all Human Resources and payroll-related data (e.g.

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16. Insurance Companies

average Demand
Here's how Insurance Companies is used in Administrative Associate jobs:
  • Transcribed operative notes, patient consultation and medical necessity letters to primary care providers and insurance companies.
  • Serve as liaison for insurance companies keeping accurate records to insure accountability for correct billing information.
  • Prepared and submitted claims to various insurance companies electronically using correlating codes through MILLIN software.
  • Transposed letters from dictation to a word formatted program to send to other dental professionals and to insurance companies.
  • Interacted with patients, medical staff, and insurance companies to ensure coordination and delivery of services.
  • Fulfilled medical record requests from patients, providers and insurance companies in a HIPAA compliant way.
  • Created and maintained correspondence for all types of policies for brokers, insurance companies and insured.
  • Worked closely with the US insurance companies and clients to identify and resolve commission issues.
  • Functioned as a liaison between the external physicians, insurance companies and the hospital.
  • Verified insurance coverage, and copied, filed and faxed correspondence with insurance companies.
  • Acted as a liaison between doctors, patients, insurance companies and pharmaceutical companies.
  • Handled incoming and outbound calls for all patients, insurance companies and doctors.
  • Submit weekly reports to insurance companies accounting for all drafts issued that month.
  • Manage and coordinate claims investigation projects for insurance companies and law firms.
  • Verify and create claim numbers by communicating with various insurance companies.
  • Generated and sent electronic claims to insurance companies.
  • Obtained referrals, pre-authorizations and other patient information form insurance companies.
  • Liaised with insurance companies to ensure sufficient funds were available and payments were made in a timely manner.
  • Pre-certified patients with insurance companies for MRI & CTA studies.
  • Cataloged patient claims and filing Liaison between Doctors and Patients Conducted problem solving and resolution with insurance companies and Medicare

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17. Scheduling Appointments

average Demand
Here's how Scheduling Appointments is used in Administrative Associate jobs:
  • Managed the electronic calendar and mailbox of the frequently traveling Director; scheduling appointments and coordinating with two international partners.
  • Coordinated and executed daily office operations: customer service, mail distribution, records management, and scheduling appointments for meetings.
  • Obligated to file medical records and handle administrative duties as well, such as scheduling appointments and solving patient inquiries.
  • Work involved standard administrative responsibilities, such as answering phones, making copies, scheduling appointments and maintaining supplies.
  • Operate telephone switchboard to answer, screen and forward calls, providing information, taking messages and scheduling appointments.
  • Organized patient charts for upcoming clinic appointments and assisted with scheduling appointments for patients.
  • Managed calendar by scheduling appointments, meetings and reservations of conference rooms.
  • Worked directly with nurses in scheduling appointments.
  • Assist families with scheduling appointments.
  • Rendered effectual support to human resource manager which comprised of scheduling appointments and coordinating meetings.
  • Support included itemizing expenses, scheduling appointments, maintaining calendars, and maintaining databases.
  • Analyzed client portfolios, assessed strengths and weaknesses, and made recommendations Performed office management duties such as scheduling appointments and events
  • Provided service by answering calls, scheduling appointments, managing schedules * Assisted in administrative tasks i.e.
  • Answer multi-phone lines to assist customers with questions and scheduling appointments.
  • Customize travel packages for potential clients Answering and referring inquiries Scheduling appointments Filing/record keeping, among other clerical duties

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18. Front Desk

average Demand
Here's how Front Desk is used in Administrative Associate jobs:
  • Front desk administrative associate sent and received e-mails/faxes.
  • Managed day to day front desk operations; utilizing communication skills to build guest relationships and deliver efficient service.
  • Provided administrative skills for a variety of clients including front desk receptionist, answering high volumes of phone calls.
  • Maintained front desk and waiting area, served as first contact for access area to building at front end.
  • Provided gracious customer service in front desk, receiving in coming calls and addressing them to appropriate.
  • Front Desk Responsibilities Check- In, Check- Out, and Collection of Payments.
  • Maintained the front desk and reception area in a neat and organized fashion.
  • Fill in for front desk receptionist, scheduler and front desk duties.
  • Provided Front Desk duties/Intake of patients in various Behavioral Health departments.
  • Conducted front desk administrative support for an office of 120 employees.
  • Acted as both front desk receptionist and back desk support.
  • Assumed solitary Front Desk responsibilities after 3 weeks.
  • Performed opening and closing responsibilities for front desk.
  • Managed and controlled front desk in Nurses Station.
  • Provided back up reception coverage for front desk.
  • Maintain monthly schedule for front desk coverage.
  • Served as coverage for Front Desk.
  • Front desk receptionist require to direct the caller to party they are requesting and or answer any questions.
  • Front desk administration and registration 4.
  • Anticipate departmental staffing needs and serve as backup for emergency dental and advanced endodontic clinic front desk personnel.

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19. Scheduling Meetings

average Demand
Here's how Scheduling Meetings is used in Administrative Associate jobs:
  • Provided additional administrative support through filing systems, office supply management, and scheduling meetings and events.
  • Provided general office support for faculty including; scheduling meetings and coordination of special events.
  • Maintained active calendars and agency appointment schedule by planning and scheduling meetings, appointments, conferences, and evaluations.
  • Performed clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
  • Performed general clerical duties including, but not limited to, scheduling meetings, booking and more.
  • Arranged for recordings of meetings and conference proceedings as well as scheduling meetings.
  • Interacted with a wide variety of personalities while scheduling meetings and appointments.
  • Maintain Scheduling meetings for 7 conference rooms.
  • Assist with outside vendor interactions (i.e., scheduling meetings, scheduling trainings, etc.)
  • Manage directors' full calendar with scheduling meetings by using Zimbra and Outlook.

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20. Telephone Calls

average Demand
Here's how Telephone Calls is used in Administrative Associate jobs:
  • Provide a strong ability to work in a customer service environment that has high volume of telephone calls with many interruptions.
  • Provide outstanding patient service handling, and directing incoming telephone calls, assisting patients with inquiries, and requests.
  • Maintained a log of telephone calls and other pertinent information and input them into the computer database.
  • Answered high volume telephone calls, directed calls and took detailed messages concerning orders and inquiries.
  • Supported staff with data entry, filing, processing mail, answering telephone calls and bookkeeping.
  • Called to schedule interviews with possible candidates and sent out reminder emails and telephone calls.
  • Answer telephone calls and page physicians, copying, faxing, printing reports for physicians.
  • Handle telephone calls from other departments and contractors and maintain communication on Lotus Notes.
  • Assist in planning and preparation of meetings, conferences and conference telephone calls.
  • Handled incoming telephone calls while recording all their relevant information in our database.
  • Answered all telephone calls and professionally communicated with all clients.
  • Handled telephone calls promptly and with consideration and courtesy.
  • Answer and refer front desk telephone calls appropriately.
  • Answered/directed telephone calls and greeted clients and customers.
  • Respond to routine telephone calls and inquiries.
  • Answered questions and directed telephone calls.
  • Answer inbound telephone calls via ACD.
  • Screened telephone calls and visitors.
  • Handled general admisitrative work - answering incoming telephone calls in the department, mailing and filing.
  • Answer and Transfer Telephone Calls Received financial reward for exceeding quality and safety goals.

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21. Administrative Tasks

average Demand
Here's how Administrative Tasks is used in Administrative Associate jobs:
  • Prioritize, plan coordinate and supervise secretarial and administrative tasks in Program Office and in specialized educational units.
  • Provided a variety of business and administrative tasks to provide operational support to Physical Plant Directors.
  • Maintained up-to-date systems and performed administrative tasks according to set policies and procedures.
  • Assisted Executive Director and Human Resources Coordinator with administrative tasks as needed.
  • Completed administrative tasks necessary to sustain the organizational integrity of the brand.
  • Performed executive-level, administrative tasks for the Associate Director of Housing Operations.
  • Supported and assisted the Executive Director with daily administrative tasks.
  • Performed other various administrative tasks as required.
  • Performed a variety of administrative tasks.
  • Performed other administrative tasks as needed.
  • Assisted in miscellaneous administrative tasks.
  • Executed all of office's administrative tasks for school's principal, its 46 employees and 350 students.
  • Assist in the creation of spreadsheets, mail merges and other administrative tasks as needed.
  • Process millions of dollars in scholarship awards, and maintain various administrative tasks daily.
  • Performed events planning, vendor relation management, and other office administrative tasks.
  • Assisted with data entry, running reports and other administrative tasks.
  • Prepared travel expense summaries; and performed daily administrative tasks.
  • Managed wide variety of customer service and administrative tasks to resolve customer issues quickly and efficiently.
  • Key responsibilities: Worked with tournament coordinators on multiple administrative tasks.
  • Handled multi-faceted administrative tasks for several companies in the greater San Diego area.

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22. Monthly Reports

average Demand
Here's how Monthly Reports is used in Administrative Associate jobs:
  • Monitored billing and collection performance of department and resolved problems; migrated monthly reports into year-to-date and annual projections.
  • Scheduled appointments and maintained accurate up-to-date client files, calculated agent commissions and prepared monthly reports.
  • Analyzed financial data, extracted and defined relevant information in order to prepare monthly reports.
  • Performed within a team environment to produce monthly reports using networked information database tools.
  • Prepared monthly reports and Community Development Funding which obligated monies for various projects.
  • Created monthly reports regularly for senior management.
  • Prepared monthly reports and presentations for department.
  • Prepare administrative and statistical reports on the units' activities through the compilation of daily, weekly, and monthly reports.
  • Type, edit correspondence, documents, charts and tables relative to organization of records and monthly reports.
  • Prepared weekly and monthly reports for UTMB developing and implementing policy and procedures.
  • Implement monthly reports producing summaries of Overtime percentages and corrugated count spreadsheet.
  • Assist manager with monthly reports regarding updates and changes for PwC employees.
  • Prepared the monthly reports to city and state agencies.
  • Maintained SOP Binders, kept current with monthly reports.
  • Update monthly reports from the Department of Security Sub-Divisions.
  • Created weekly and monthly reports and presentations.
  • Compile and evaluate monthly reports.
  • Maintained personal records, training records and completed daily/weekly/monthly reports pertained to Safety, Fuel Accountability, and Personnel Attendance.
  • Typed and proofread reports, maintain monthly reports and charts, letters, memos, flyers and statistical charts.
  • Worked extensively with timesheet monitoring system to track staff timesheets and create monthly reports.

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23. Meeting Minutes

average Demand
Here's how Meeting Minutes is used in Administrative Associate jobs:
  • Scheduled meetings and maintained accurate, up-to-date information on meeting minutes.
  • Type and/or prepare memos, correspondence, reports, meeting minutes, presentations, and other materials for the business unit.
  • Compose and edit communications including, presentations, reports, meeting minutes, board books, memos, and correspondence.
  • Created correspondence, reports, forms, meeting minutes, tabular data, charts, and graphs.
  • Developed Excel spreadsheets to identify required office supplies and Word-based formats for creating letters and meeting minutes.
  • Capture meeting minutes, record keeping, and monitor visitors to and from the property.
  • Prepare meeting materials and take accurate meeting minutes to be distributed to the Academy staff.
  • Prepared agenda make copies of needed materials take and type and distribute meeting minutes.
  • Scheduled bi-weekly meetings for team, and created / distributed team meeting minutes.
  • Provided panel support with AV presentation, kept meeting minutes and evaluation scores.
  • Capture and implement meeting minutes, action items, and decision points.
  • Prepare the agenda and meeting minutes for the bi-weekly ISR meeting.
  • Attended meetings, transcribed and prepared meeting minutes.
  • Attended and draft monthly committee meeting minutes.
  • Prepared and distributed staff meeting minutes.
  • Schedule monthly/quarterly webcasts/meetings cross-site, handle all logistics and take and distribute meeting minutes and agendas for meeting Chair.
  • Use of fax and multi-line phone-composed memos, meeting minutes and helped with payroll managers' assistant.
  • Maintain CITI training/Scopes of Practice/HRPP certificates for faculty/staff Prepare and compose weekly faculty and research meeting minutes.
  • Processed Submittals, Change Orders, and Meeting Minutes.
  • Created and updated VIOXX Sales and Performance Grid Interacted and communicated with EME&A personnel worldwide Created and distributed meeting minutes

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24. Personnel Files

average Demand
Here's how Personnel Files is used in Administrative Associate jobs:
  • Maintained confidential personnel files and information related to payroll and various visas.
  • Organized & maintained personnel files, including absence reports & education/certification information.
  • Developed employment requisitions and kept confidential personnel files.
  • Established, updated and maintained personnel files including highly confidential records such as salaries, promotions and reviews.
  • Prepared certificates for training and records management of training courses and updated employee training in personnel files.
  • Managed department controlled documents and personnel files including internal job postings, requisitions, and employee transfers.
  • Exercised discretion and confidentiality with personnel files, capital projects, project files, and related correspondence.
  • Maintained department's records such as property inventory, personnel files, and employee time records.
  • Maintained personnel files, conducted new hire orientation, staff training and performance reviews.
  • Maintained departmental records, property inventory, supply inventory, and personnel files.
  • Maintain all personnel files secured and a high level of confidentiality.
  • Handled department payroll and maintained records of personnel files.
  • Created employee personnel files and streamlined departmental processes.
  • Manage all personnel files for prior and current fellows
  • Maintain confidential personnel files for the Executive staff.
  • Maintained promotion records and personnel files.
  • Updated and maintained employee personnel files.
  • Prepared personnel files to be sent to Duncan, OK. Utilized computer skills in assistants in application process.
  • Monitor expenditures and reconcile all accounts in PeopleSoft Assist in hiring and maintaining personnel files.
  • Process employment applications Verification of employment for potential employees Maintaining personnel files.

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25. Internet

average Demand
Here's how Internet is used in Administrative Associate jobs:
  • Presented solid internet research abilities and strong communication skills.
  • Perform literature searches, both electronically and in a library setting; perform searches for graphics and x-rays on the Internet.
  • Travel Logistics Management: Planned travel arrangements and reimbursement for executives and staff using Internet, SAP, and internal forms.
  • Input and query Access databases and UNOS internet sites for Transplant data to produce requests for information for insurance companies.
  • Use MS Office/Word, Excel, and the Internet to provide efficient and quality data to various departments offices.
  • Reported directly to the New York Area Sales Director of the Internet and Emerging Services division of the company.
  • Managed, processed and oversaw all tenant monthly payments, including water usage, utilities, and internet.
  • Handled client bill backs, internet research, client packs, and data entry of client/candidate information.
  • Gathered and analyzed data collected through internet and phone research, identifying prospective customers for clients.
  • Perform a variety of internet research functions and use word processing, spreadsheet and presentation software.
  • Research travel options using the phone and Internet to secure travel arrangements for others.
  • Conduct searches to find needed information, using such sources as the Internet.
  • Created visual aids for management presentations; performed internet research as needed.
  • Scanned and filed our complete paper system into an internet database.
  • Enter product information on Sigma Internet Web-site.
  • Communicate via GroupWise and Internet.
  • Performed almost all data entry duties in Brightree Internet-based database for patient contacts, physician contacts, billing, Medicare verification.
  • Perform, compile, and summarize internet and database searches for Program Director and Principal Investigator as needed.
  • Conduct Internet research to resolve reason for returned mail document the Claims System.
  • Maintained SharePoint Internet and Extranet websites.

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26. Medical Records

average Demand
Here's how Medical Records is used in Administrative Associate jobs:
  • Received fax medical records, call providers office for additional missing information.
  • Support and comply with policies and procedures related to confidentiality of medical records
  • Organized comprehensive patient medical records and accessed as needed for reference.
  • Organized and converted patient records to electronic medical records.
  • Maintain appropriate documentations of access to medical records.
  • Documented physician orders and maintained medical records.
  • Organized comprehensive patient medical records.
  • Perform administrative tasks preparing charts for upcoming appointments, updating medical records and filing, ordering supplies, etc.
  • Prepare patients charts upon arrival and prepare medical charts for medical records once patients are discharged.
  • Discharge patients records from the system and ensuring the medical records are completed.
  • Retrieve patient medical records for physicians, technicians, or other medical personnel.
  • Schedule clients for return and follow-up visits Responsible for purging of Medical Records
  • Answered telephones and relayed messages, assembled and analyzed medical records.
  • Logged medical records for review according to tracking processes.
  • Managed medical records and billings information for all patients.
  • Organize patient medical records and record discharge times.
  • Tracked receipt of medical records by due date.
  • Recorded and filed patient data and medical records.
  • Maintained patient medical records in an accurate manner, adhering to privacy practices.
  • Filed and organized confidential patient medical records Data entry and updating of table file maintenance (ex.

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27. Word Processing

average Demand
Here's how Word Processing is used in Administrative Associate jobs:
  • Prepare presentation materials utilizing word processing & graphics software.
  • General administrative responsibilities include word processing, data entry, spreadsheets, file and record maintenance, and mail processing.
  • Assisted with receptionist duties and word processing tasks; Assisted in overseeing general office management tasks and Responsibilities.
  • Perform a wide range of administrative support duties as required, Including using word processing and advanced applications.
  • Prepare expense reports, letters, and other documents, using word processing, excel or a database.
  • Perform word processing duties using MS Word; proofread material using correct grammar, punctuation and spelling.
  • Create and edit documents using word processing, spreadsheet, and presentation software, etc.
  • Prepare invoices, reports, memos and statements using word processing, spreadsheet and database.
  • Used computers for various applications, such as database management and word processing.
  • Used word processing program for preparing letters, memorandums, and labels.
  • Provided word processing and general office support for all Medicare review activities.
  • Assembled NIH proposals and did all the word processing for non-scientific sections.
  • Provide routine to moderately complex word processing and other office services.
  • Used computers for spreadsheets, word processing and database management.
  • Assisted with word processing for Architects and Interior Designers.
  • Preformed word processing, creating spreadsheets and presentations.
  • Performed heavy data entry and word processing daily.
  • Maintained inventory company files insurance record then data computer tracking system provide word processing great weekly agendas.
  • Prepare memos and letters as well as perform general word processing duties Schedule meeting and seminars, Screen phone calls and visitors
  • Managed records for advisors using computers for spreadsheets, word processing, database management, and other applications.

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28. Peoplesoft

average Demand
Here's how Peoplesoft is used in Administrative Associate jobs:
  • Provided PeopleSoft and engineering analysis training for employees throughout southwest region.
  • Managed payroll for administrative staff in office using PeopleSoft.
  • Converted budget reporting system to PeopleSoft.
  • Advanced ability utilizing Enterprise Information System (EIS- PeopleSoft) and Degree Audit Reporting System (DARS).
  • Assisted in managing unit budgets reports, logged and monitored all procurement card transactions and approved in PeopleSoft.
  • Entered vouchers for payment in PeopleSoft E1 program and retrieved purchase order numbers.
  • Maintained attendance/vacation schedules for 100+ employees in PeopleSoft (attendance database).
  • Drafted business cases, project plans and system requirements for PeopleSoft project.
  • Posted expense receipts and prepared monthly Expense Reports in PeopleSoft E1 program.
  • Completed testing of 500+ cases using PeopleSoft Software and Test Director.
  • Order supplies, computers, furniture and other using PeopleSoft.
  • Developed PeopleSoft and PATS manuals related to Joint Use Applications.
  • Maintained Master List in Excel and PeopleSoft database.
  • Managed purchase attribute data in PeopleSoft (Oracle) item master system, with emphasis on item master inactivations.
  • Issue payment of invoices through BA3 financial software for research division and Peoplesoft.
  • Generate purchase order requests as needed on PeopleSoft and forward for signoff approval.
  • Prepare requisitions to vendors for course materials and office supplies using Peoplesoft.
  • Utilized MS Outlook, Excel, Access, Advantage, and Peoplesoft.
  • Complete paperwork for purchase orders through Peoplesoft.
  • Completed advanced courses in grants management and administrative including Concur, Kronos, Peoplesoft.

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29. Clerical Support

average Demand
Here's how Clerical Support is used in Administrative Associate jobs:
  • Provided clerical support to other departments, described administrative and operating policies and procedures for employees.
  • Provided administrative and clerical support for nursing units, admissions, and emergency registration.
  • Provided administrative and clerical support to Emergency Department Physicians and Nursing staff.
  • Provided administrative and clerical support.
  • Provided administrative support to all department members, including AR/AP, client problem resolution, and basic clerical support.
  • Supervised and worked in collaboration with clerical support, monitor workload, priorities, and deadlines.
  • Provided clerical support independently under the direct supervision of the charge nurse and unit manager.
  • Hired, disciplined, scheduled, and supervised clerical support staff.
  • Provide general administrative and clerical support to all office staff.
  • Supervised the clerical support staff of the Inpatient Revenue Department.
  • Provided technical and clerical support to the Human Resource department.
  • Provided clerical support for the AEP regional distribution center.
  • Provide clerical support to other departments.
  • Provided clerical support to one of the nation's top rated integrated healthcare systems by ensuring quality and patient safety.
  • Worked in various departments at The University of Texas Health Science Center at San Antonio providing clerical support.
  • Process vacation requests, absent reports Clerical support to Site Manager and staff-book conference rooms for meetings.
  • Provided clerical support by typing letters, memos, forms, spreadsheets, and etc.
  • Beach, VA Clerical support for Emergency Dept.
  • Provided administrative and clerical support for executives Maintained database for Lending Department Coordinated appointments, meetings and travel arrangements.
  • Provide clerical support to City Council Members, Assistant City Managers, Human Resources Answer phones Arrange travel File Schedule meetings

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30. Administrative Functions

low Demand
Here's how Administrative Functions is used in Administrative Associate jobs:
  • Performed multiple complex administrative functions simultaneously; displayed superior written and oral communication skills when interacting with internal/external customers.
  • Perform professional administrative functions related to the development and implementation of policies and procedures assigned to the department.
  • Complete office management including all administrative functions in addition to preparation of reports, proposals and revenue spreadsheets.
  • Reorganized the administrative functions of a 600-bed tertiary care facility.
  • Performed full spectrum of administrative functions to support company operations.
  • Handled all administrative functions, transcription of correspondence and manuscripts.
  • Assist with miscellaneous administrative functions as needed.
  • Performed daily administrative functions of the HIV program of Planned Parenthood, providing support to Program Director and Administrative Program Manager.
  • Process and handle expense reports, scanning of documents, data entry, and basic administrative functions as requested.
  • Assisted Management and staff in administrative functions such as running reports, data entry and creating proposals.
  • Worked closely on a small team to support a diversity of high-level administrative functions.
  • Managed the financial and administrative functions of a Catholic parish.
  • Support Operations Manager in all administrative functions of the company.
  • Execute administrative functions; oversee Scheduling maintenance, Staffing functions.
  • Handled general administrative functions of the CIO s Office
  • Handled administrative functions for the owner.
  • Coordinated administrative functions of the Fellowship Program, including correspondence, interviews, itineraries, and accreditation reviews of the program.
  • Assist the senior administrative associate, 16 faculty and doctoral students with the day-to-day administrative functions of the department.
  • Performed administrative functions at the following companies: Merck, Merrill Lynch, Signius and Jay Anthony & Associates
  • Handled all administrative functions relating to the needs of Primary Business Care Neurosciences team.

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31. Conference Calls

low Demand
Here's how Conference Calls is used in Administrative Associate jobs:
  • Scheduled and coordinated meetings, facilitated conference calls, maintained calendars and made travel arrangements.
  • Participate in several weekly conference calls.
  • Coordinated meetings and conference calls for executive-level employees, including CFO and external entities; coordinated meals and refreshments for meetings.
  • Managed both the Dean and Chief s complex calendars; Coordinated meetings and conference calls; Arranged domestic and international travel.
  • Manage Director's calendar, schedule all appointments and conference calls Coordinate department move Order and maintain department supplies.
  • Scheduled and confirmed conference calls, meetings and travel arrangements for clients, customers, and supervisors.
  • Scheduled meetings and conference calls with executive committee board members, academic, and clinical staff.
  • Scheduled meetings, tours, and conference calls for organization, staff and executive board.
  • Arranged conference calls, conference rooms and catering for all meetings in the corporate offices.
  • Schedule conference calls and inform all participants of day, time and phone numbers.
  • Handle incoming calls and coordinate appointments, meetings, receptions and conference calls.
  • Coordinated staff calendars, leave planners, conference calls, and video conferences.
  • Coordinated calendars, conference calls, meetings and tasks using Outlook.
  • Utilize Meet Me software to schedule multiple site conference calls.
  • Set up conference calls and arranged conference rooms for meetings.
  • Schedule and organize meetings, conference calls and appointments.
  • Coordinated meetings, conference calls, and prepared minutes.
  • Booked travel domestic and international travel Coordinated conference calls between various time zones
  • Maintained Manager's calender in Outlook, coordinated travel and setup conference calls.
  • Multi-tasked duties: Processed over 3,500 conference calls using the HP Manager 7.11 and the Cisco Meeting place system.

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32. Quickbooks

low Demand
Here's how Quickbooks is used in Administrative Associate jobs:
  • General bookkeeping using MacQuickBooks * Reconciliation of multiple bank accounts.
  • Managed transactions using QuickBooks accounting software.
  • Prepared paperwork for large jobs, including quotes, contracts, change orders, deliveries, and billing through QuickBooks.
  • Entered bills in QuickBooks, created invoices, reconciled credit card accounts, and managed vendor/client files.
  • Managed payroll for all employees and prioritized record keeping systems and company expenses by using QuickBooks.
  • Utilized QuickBooks accounting software to record, store, and analyze information.
  • Manage and track overhead budget; enter new project budgets into QuickBooks.
  • Installed QuickBooks for billing and payment of clients and employees.
  • Entered all invoices and bills to pay using QuickBooks 2013.
  • Managed accounts payable and receivable, utilizing QuickBooks software.
  • Processed bills and donations using QuickBooks software.
  • Entered sales receipts in QuickBooks.
  • Assist in daily accounting operations including invoicing clients, entering payables/receivables into QuickBooks, and budget-tracking projects.
  • Censored unsavory advertisements, entered A/R information into Quickbooks when needed.
  • Reconcile daily accounts receivable report from billing company with internal Quickbooks.
  • Prepare Accounts Receivable/Payable and balance General Ledger Prepare Payroll utilizing QuickBooks
  • Worked extensively with various software programs (Microsoft Office, Quickbooks, SubwayPOS/Menu Manager, etc.)
  • Prepared proposals and reports, managed accounts payable and accounts receivable (using QuickBooks).
  • Worked with 3rd party payroll administrator, accounts payable and receivable using Quickbooks.
  • Light bookkeeping process checks for payment in quickbooks and create invoices.

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33. Suite

low Demand
Here's how Suite is used in Administrative Associate jobs:
  • Processed payroll notification/termination paperwork Skills Used Proficient in Microsoft Office Suite, Internet Navigation, and E-mail communication
  • Interfaced with Facilities Operations to schedule redecorating of Law Department suite and move of Law Library.
  • Experience as Level II Internal Coach working with internal clients aspiring to C-Suite and Director positions.
  • Issue security badges and fobs to new hires which enables access to our building and suite.
  • Prepare, track and fully-execute Building Use Contracts and Suite Agreements.
  • Use of MS Office Suite products and other electronic presentation software.
  • Handle all inventories and order all supplies for the corporate suite.
  • Tested installed products prior to go-live in the sandbox NetSuite environment.
  • Prepare, track and execute Building-Use Contracts and Suite Agreements.
  • Utilize Microsoft Office Suite, PowerStepp and BlueCard applications.
  • Assisted Suites Director with operations and management ADDITIONAL EXPERIENCE.
  • Manage and maintain records in SalesForce and NetSuite.
  • Manage the phone system and office suite security.
  • Oversee the physical maintenance of the division suite.
  • Opened a nine-bed Same-Day Surgical Suite.
  • Maintained in suite maintenance needs.
  • Promoted to C-Suite team with Administrative oversight of the facility Neuroscience, Oncology and Palliative Care Service Lines.
  • Experience with Microsoft Office suite, Adobe (Acrobat, Photoshop, Illustrator).
  • Integrated and maintained external applications of Paylocity and Concur to the NetSuite system.
  • Worked with Allianz conversion into FundSuite.

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34. Calendar Management

low Demand
Here's how Calendar Management is used in Administrative Associate jobs:
  • Perform calendar management by scheduling meetings, conferences and teleconferences while making adjustments based on constantly changing priorities and scheduling conflicts.
  • Supported the Director of the Transplant Research Program administratively with calendar management, travel itineraries, dictation and general support.
  • Coordinated daily calendar management, travel arrangements, expense reporting along with credit card reconciliation.
  • Calendar Management - schedule and maintain meetings and appointments utilizing Titanium and Outlook.
  • Calendar Management scheduling internal meetings as well as monthly external vendor meetings.
  • Coordinate conference room scheduling and calendar management.
  • Provided heavy calendar management and appointment confirmations.
  • Calendar management and appointment scheduling.
  • Provide broad range of administrative support to multiple managers, including calendar management, scheduling of large meetings and travel arrangements.
  • Key responsibilities included calendar management, time entry, credit card statements, invoicing and budget on HTE system.
  • Calendar Management - determined urgency and time allotted to meeting requests, ensured the Sr.
  • Calendar management, travel, expenses, and support with Fellowship candidates, phones.
  • Calendar management and meeting set-up preparations for the SVP, director and project managers.
  • Calendar management for 2 program managers, 6 program work-groups and 2 clinical consultants.
  • Schedule meetings for department personnel using calendar management software (Lotus Notes).
  • Use of Lotus Notes and Outlook:e-mail, calendar management and scheduling
  • Coordinated travel arrangements, events and calendar management for team leads.
  • Calendar management on a daily basis and appointments.

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35. Office Operations

low Demand
Here's how Office Operations is used in Administrative Associate jobs:
  • Support for direct and coordinating office operations, budget control, personnel, communications, correspondence and reporting requirements.
  • Administered front office operations including guest reception, telephone and email correspondence, and mail management.
  • Implemented streamlined office operations, eliminating redundancies and enhancing productivity.
  • Provide daily administrative support to the Executive Director with Board meetings, board relations and coordination of daily office operations.
  • Oversee office operations including daily mail, phone coverage, supplies, credit card purchase and routine clerical duties.
  • Support and coordinate all aspects of daily office operations, including assisting students and creating and updating internal forms.
  • Maintained office, updated files, managed data entry, and assisted in daily office operations.
  • Performed an array of administrative and clerical tasks in support of daily office operations.
  • Evaluated and helped revise the office operations, which increased production and cost efficiency.
  • Execute and coordinate office operations such as moves, meetings, and workshops.
  • Assisted in the selection of prospective staff for office operations.
  • Coordinated office operations, meetings, conferences, and workshops.
  • Oversee front office operations and provide excellent customer service.
  • Assisted in general office operations on a daily basis.
  • Manage and delegate student projects and office operations.
  • Performed day to day office operations.
  • Answered questions relating to office operations and established policies and procures Handled travel/expense reporting as required.
  • Managed daily office operations and maintenance of office equipment Scanned and maintained all department contracts.
  • United States Overseeing daily office operations for staff of 60 employees.
  • Administer office operations Facilitate the transition process from contra firm to LPL Financial.

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36. High Volume

low Demand
Here's how High Volume is used in Administrative Associate jobs:
  • Demonstrated flexibility in satisfying customer demands in a high volume, production environment, consistently adhered to business procedure guidelines.
  • Implemented payment changes for newly acquired properties and associated contracts to include high volume correspondence and detailed document maintenance.
  • Provided administrative support in an often fast-paced, high volume and sometimes intense environment.
  • Demonstrate flexibility in satisfying customer demands in a high volume, production environment.
  • Reviewed a high volume of calculations for completeness and accuracy.
  • Followed established procedures for receiving high volume of medical records.
  • Drafted company correspondence, controlled incoming/outgoing mail, set up and maintained vendor accounts, and handled high volume phone calls.
  • Answer and screen a high volume of calls, and take appropriate action to assure that requests from callers are met.
  • Responded to a high volume of telephone calls handling customer inquiries and complaints with the highest level of customer service.
  • Receive and screen a high volume of internal and external communications, including email and mail.
  • Processed high volume accounts payable and invoices with precision while meeting strict deadlines.
  • Handled and routed a high volume of incoming calls; accurately maintained calendars.
  • Handled high volume calls from employees, management, vendors, guest.
  • Manage high volume calls as well as uphold all office administrative responsibilities.
  • Answered and routed incoming calls utilizing a high volume switchboard.
  • Performed various support in high volume information process center.
  • Maintained high volume Outlook calendar and e-mail.
  • Answered high volume phone calls to make appointments for each modality of the Radiology Department.
  • Created pre-bid Excel worksheets for high volume accounts to determine top 80% items.
  • Handle high volume of incoming calls; Installation of computers; Keep customer records; Manage the billing.

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37. Computer System

low Demand
Here's how Computer System is used in Administrative Associate jobs:
  • Inputted and updated on-call physician schedules into hospital computer system.
  • Monitored computer systems and resolved technological issues in the department.
  • Retrieve sensitive and restricted information into computer system.
  • Utilized client feedback and personal software expertise to improve the computer system, resulting in a more efficient and streamlined progression.
  • Trained teammates on a new computer system, as well as new employees on all administrative and facilities tasks and programs.
  • Operated various computer systems such as Window XP, Microsoft Word, Excel, and Power Point.
  • Verified discharge dates in computer systems and logbook then prepared medical record for delivery to Information Services.
  • Train laboratory personnel on the facility s computer systems (VistA, CPRS).
  • Entered weekly progress notes for up to approximately 60 clients into the Connections computer system
  • Process physician orders and input them into the Epic Computer System.
  • Verified that information in the computer system was up-to-date and accurate.
  • Trained support staff to increase knowledge of company computer system.
  • Enter clients' confidential information in to our computer system.
  • Retrieve client case information from WMS computer system.
  • Updated and operated SAMS-1 USER Computer Systems.
  • Experience with DEFINE and other UT computer systems
  • Entered invoices into computer system.
  • Scanned and entered daily patient records in the computer system before delivering the medical records department and filing.
  • Trained and proficient in Meditech Computer System and CPOE Assists nurses by entering doctor's orders into patients chart.
  • Drafted procedures and trained employees on new trust operations computer system and acted as "help desk contact".

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38. Daily Operations

low Demand
Here's how Daily Operations is used in Administrative Associate jobs:
  • Provided administrative leadership for all non-clinical personnel and managed the daily operations in the division.
  • Assist Team Coordinator with management of daily operations of the Emergency Department Registration unit.
  • Provided leadership/management to the overall daily operations to an assisted living corporation.
  • Managed daily operations of a $70.0 million annual budget for a 125-bed acute care hospital with total of 300 employees.
  • Assist in daily operations of the Financial Affairs Office and serve as back-up to front office as needed.
  • Assisted managing budget for daily operations for the sub-office of the curator under the Office of the President.
  • Involved in all daily operations with regular reporting directly to Chief Operating Officer and Chief Executive Officer.
  • Assist with hands-on support of daily operations, including managing the customer service desk and returns.
  • Plan, direct and manage the Department's business office and its daily operations.
  • Print, research, and file all reports to daily operations of the store.
  • Manage daily operations of Ancillary Services to ensure KPI targets are met and exceeded.
  • Oversee daily operations of leasing, rent collection, maintenance and contractors.
  • Performed administrative services to support the daily operations of KUB Departments.
  • Assisted department manager with daily operations of the Medical Staff Office.
  • Assist in the daily operations of a small unique financial firm.
  • Supported daily operations and coordinated work schedules for 6 employees.
  • Managed daily operations of the regional headquarters staff.
  • Maintained and monitored daily operations for accounts receivables and payables.
  • Assisted in administering the daily operations of the Niels Bohr Library as needed including reference desk shifts.
  • Assisted in the start up and daily operations for Crown Sterling Properties, Dueno a Dueno, and Wellington Realty.

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39. Fedex

low Demand
Here's how Fedex is used in Administrative Associate jobs:
  • Reviewed and interpreted directives and regulations directly related to the FedEx Corporation.
  • Pick up all outgoing mail and packages and ensure delivery to US Mail and FedEx & logging in mail log.
  • Assisted in coordination of outgoing department correspondence, including packing, preparing labels and sending via FedEx.
  • Coordinated the pick-up and delivery of express mail services (FedEx, UPS, etc.)
  • Manage FedEx Ground maintenance inventory by accounting for open work orders, installations, and acquisitions.
  • Utilize the FedEx shipping software system to ship all print jobs to various U.S. locations.
  • Proofread UPS and FedEx bills for accuracy prior to sending to accounting for payment.
  • Sorted and distributed mail also FedEx (in and out going).
  • Supported FedEx customer service with information regarding to customer's issues.
  • Preformed a variety of tasks for everyday operations at FedEx Ground.
  • Dispatch drivers to all the other FedEx locations across the country.
  • Check in FedEx drivers after they returned to the building.
  • Clear all FedEx HandHeld Scanners by close of business.
  • Assist FedEx Customer Service with customer calls and questions.
  • Sign for and distribute UPS/FedEx/Airborne packages.
  • Shipped items worldwide using UPS and FedEx
  • Processed UPS and FedEx packages.
  • Prepared packages for FedEx, USPS and DHL.
  • Answered a multi-line switchboard, post and distribute all mail including UPS and FedEx, manage all faxes and audit confirmations.
  • Worked with the FedEx computer programs to correct addresses, lookup maps and confirm quantities, and handle hazardous material tags.

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40. Student Workers

low Demand
Here's how Student Workers is used in Administrative Associate jobs:
  • Trained and managed 10 Student workers and achieved significant improvements in their productivity within the department.
  • Reconciled payroll on a bi-weekly basis for all academic/summer graduate salaries and student workers.
  • Supervised student workers including monitoring workload, work priorities and evaluated job progress.
  • Supervised, monitored and coordinated activities of student workers.
  • Managed student workers; assigned special projects; tracked course completion and remaining course loads.
  • Trained two student workers in Visas, I-20, immigration process, and school policies.
  • Trained new staff and student workers on office processes/procedures, policies and software systems.
  • Assisted or coordinated the activities of student workers including orienting and training new staff.
  • Offer support during performances by running the house and coordinating student workers.
  • Ordered supplies, assisted Director in interviewing potential staff & student workers.
  • Trained and supervised three student workers to work with the public.
  • Advertise, interview and hire student workers for the department.
  • Hire, supervise and review 8 to 10 student workers.
  • Managed 65 - 95 student workers a semester.
  • Provided work direction for two student workers.
  • Hired, supervised and trained student workers.
  • Supported the staff and student workers.
  • Manage Student workers (3-5).
  • Manage hourly timesheets for student workers and other hourly employees, 10+.
  • Supervised 3 full time staff and two part time student workers.

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41. Patient Registration

low Demand
Here's how Patient Registration is used in Administrative Associate jobs:
  • Completed and maintained patient registration and chart information accurately and confidentially according to hospital and joint commission guidelines.
  • Worked collaboratively with various departments on patient registration, insurance verification to confirm active insurance policy.
  • Improved productivity by expediting patient registration through Patient Secure Palm Vein Scanner.
  • Sustained patient registration and patient record processing for immunization clinic.
  • Assisted with paperwork and documentation for patient registration.
  • Performed and coordinated all Emergency Room patient registrations.
  • Supervised admission clerk on Patient Registration.
  • Used Lean Six Sigma modeling to improve Outpatient Patient Registration flow and reduced wait times by 22% during peak hours.
  • Performed patient registration duties, verified insurance policy; as well as meet deadlines with attention to details.
  • Planned and implemented the conversion and installation of new billing and patient registration systems including Medic and SMS.
  • Installed Smart Card kiosk system to streamline outpatient registration process; increased patient throughput 35%.
  • Provided clerical support for patient registrations, admissions, central scheduling, and financial services.
  • Conducted patient registration duties in an emergency treatment facility for 40-60 patients per shift.
  • Coordinated Patient Registration, Medical Billing & Coding and Patient Admittance and Discharge services
  • Managed patient registration, admissions, and discharge process.
  • Performed patient registration in an accurate manner which ensured timely delivery of patient services.
  • Verified patient insurance and scanned patient registration information into Medifax and Epic.
  • Performed outpatient registration for various procedures such as: MRIs, CT Scans, and X-rays.
  • Perform patient registration in a timely manner while following all HIPA regulations.
  • Conducted patient registration: insurance eligibility/inquiries and healthcare assistance by NJDOHSS guidelines Coordinated medical records Provided administrative support

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42. Bank Deposits

low Demand
Here's how Bank Deposits is used in Administrative Associate jobs:
  • Handled diversified bookkeeping procedures including account reconciliations, finance charges, billings, invoicing and preparation of daily bank deposits.
  • Prepared bank deposits and documented information for accounts receivable.
  • Prepared newsletters, excel spreadsheets, bank deposits, brochures, data entry, Survey Monkey and varied tasks as requested.
  • Reconciled monthly bank statements to all sources, daily processing from online submissions to in-house payments, daily bank deposits.
  • Assisted office manager with accounts payable and receivables, reconciled bank statements, prepared daily bank deposits.
  • Supported administrative duties for a small cleaning company; assisted in collecting payments and prepared bank deposits.
  • Record information on department logs, distribution of mail, bank deposits and process credit card payments.
  • Reconcile cash transactions at end of each shift, including processing and preparation of bank deposits.
  • Performed bookkeeping and accounting responsibilities, such as payment processing, bank deposits, and payroll.
  • Selected vendor invoices for payment; processed checks and daily bank deposits.
  • Processed quarterly payroll taxes, client payments, and daily bank deposits.
  • Ensured petty cash and register tills were accurate; responsible for bank deposits
  • Check Deposits, create and update weekly Spreadsheet of client bank deposits.
  • Prepared bank deposits & processed credit cards and monthly financial reports.
  • Coded and booked weekly bank deposits in the donor database.
  • Verified and processed monies for night bank deposits.
  • Make bank deposits of checks received.
  • Maintained billing accounts for office Entered employee payroll and time sheets into computer system Delivered bank deposits and balanced cash drawer daily

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43. Office Staff

low Demand
Here's how Office Staff is used in Administrative Associate jobs:
  • Supported office staff in multiple areas of the office, including indexing, scanning documents, and preparation of incoming mail.
  • Provide administrative support to office staff including Directors (phone support, organizational tasks, and general filing).
  • Instruct and educate physician s office staff on proper procedures for booking admissions and levels of care classifications.
  • Manage performance calendars and communicate timing and action to include administrative, artistic and box office staff.
  • Maintain files and supply inventory, track and prepare time and leave requests for office staff.
  • Sorted and distributed all faxes, mail, and daily correspondence on behalf of office staff.
  • Prepare travel and maintain a monthly budget to support the office staff and mobilizing soldiers.
  • Maintain a line of communication between office staff, and visiting nurses and physical therapists.
  • Travel management for office staff; purchasing; plan departmental meetings and events.
  • Trained and scheduled receptionist, office staff, sextons and parish volunteers.
  • Provided a high-level executive support to 5 attorneys and the office staff.
  • Scanned and filed all documents on behalf off office staff.
  • Maintained file and data management for entire office staff.
  • Supervised Business Office staff and oversaw human resource function.
  • Coordinated and supervised the daily activities of office staff.
  • Provided support to all executive and office staff.
  • Book travel arrangements for office staff.
  • Supervised and trained office staff.
  • Supervised office staff Prepared ministry reports and correspondence.
  • Take detailed and accurate messages as necessary for back office staff.

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44. Medical Staff

low Demand
Here's how Medical Staff is used in Administrative Associate jobs:
  • Provide primary support to Director of Medical Records/Medical Staff Registrars departments.
  • Transcribed medical staff orders/clinical data in an accurate and timely manner.
  • Provided Administrative support to medical staff.
  • Coordinated the improvement of quality measures by creating a collaborative environment with the medical staff, nursing staff and quality staff.
  • Consulted with members of the medical staff and other health professionals in the proper execution of high quality patient care.
  • Develop and distribute newsletters, brochures, or other printed materials to share information with patients or medical staff.
  • Investigate and direct patient inquiries or complaints to appropriate medical staff members and follow up to ensure satisfactory resolution.
  • Coordinate communication between patients, family members, medical staff, administrative staff, and regulatory agencies.
  • Serve as a liaison to the corporate office, medical staff, admin/clerical staff, and VAMC.
  • Collaborate with nursing, and medical staff in assessing patient needs and appropriate placement of individual patients.
  • Managed the hospital-wide quality improvement program and consulted with the medical staff on standards of care.
  • Worked with the Medical Staff to ensure that quality care was provided to the offenders.
  • Participated in Medical Center, Hospital, and medical staff committees as required.
  • Acted as a resource for all medical staff, patients and visitors.
  • Assist medical staff with lab request and patient admissions.
  • Serve as primary liaison between medical staff and patients.
  • Served as liaison with other University departments regarding issues affecting faculty appointments, medical staff applications, licensure, etc.

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45. Financial Transactions

low Demand
Here's how Financial Transactions is used in Administrative Associate jobs:
  • Processed and prepared financial transactions while gaining a greater understanding of personal finance and personal investing.
  • Completed mortgage related financial transactions and assists business partners to ensure conformity with secondary market standards.
  • Coordinate company administrative processes, keep record of all inventory and financial transactions and process invoices.
  • Manage and coordinate day-to-day financial transactions and tenant lease compliance, interaction and conference center reservations.
  • Verify and examine financial transactions, account reconciliations and business operations for accuracy and completion.
  • Processed and monitored routine financial transactions, which included researching and resolving discrepancies.
  • Created and maintains supporting documentation to substantiate financial transactions and account balances.
  • Analyzed daily financial transactions; ensuring accurate bookkeeping and identifying purchasing trends.
  • Make corrections and adjustments to financial transactions and business operations as needed.
  • Manage requisitions and financial transactions pertaining to office expenses and reimbursements.
  • Execute financial transactions in support of Division operations.
  • Performed general accounting/ bookkeeping processes for billings, expense reports, donations, check requests, and other applicable financial transactions.
  • Performed financial transactions working in Banner Finance System; managed the day-to-day operation of the departments.
  • Managed dean's schedule, coordinated travel arrangements, and organized and tracked financial transactions.
  • Approved a variety of financial transactions initiated by outside departments for the SFI program.
  • Performed cashier duties including deposits, banking, and filing of financial transactions.
  • Initiate financial transactions, revenue and expenditures using SAP/FOCUS.
  • Completed contract assignments and managed financial transactions Served as receptionist and supervised operations on the front desk
  • Control daily financial transactions, including invoicing, payables, vendor relations, banking, and receivables.
  • Managed financial transactions Maintained office's budget Updated records Managed incoming and outgoing mail Managed inventory

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46. Appropriate Person

low Demand
Here's how Appropriate Person is used in Administrative Associate jobs:
  • Coordinated Line haul Shipments * Communicated with other facilities to allocate appropriate personnel according to volume.
  • Manage the flow of main through the office by sorting, prioritizing and referring to appropriate person for handling.
  • Answered telephone and gave information to callers or routed calls to appropriate person, placed outgoing calls when requested.
  • Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
  • Answered incoming calls; researched and responded to inquiries; routed calls to appropriate personnel as necessary.
  • Screen incoming telephone calls by referring to the appropriate person/department and/or respond to employee inquiries.
  • Establish all users for 7I database and route all system issues to appropriate personnel.
  • Collaborate with appropriate personnel to manage and address patient and associate concerns and complaints.
  • Answer incoming calls, escalate and /or routes calls appropriate personnel as necessary.
  • Prepare and distribute memos to alert appropriate personnel of status change in material.
  • Greet visitors, answer phones, directing callers to appropriate persons.
  • Field phone inquiries and direct all calls to appropriate personnel.
  • Reserve conference rooms and direct phone inquiries to appropriate personnel.
  • Answer main line and forward calls to appropriate person.
  • Answered telephones and routed calls to appropriate persons.
  • Route patient calls to Chairman or appropriate personnel.
  • Completed Publication and Amenity Order Form as required and forward to the appropriate person in the mailroom to process order.
  • Communicate regularly with Case Managers, Nursing Staff, Managers and Physicians Handle incoming calls and direct to appropriate personnel
  • Answer multi-line telephone calls and directing to appropriate personnel and/or area as needed.
  • Answer multi line telephone directing calls to appropriate personnel or area.

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47. Confidential Information

low Demand
Here's how Confidential Information is used in Administrative Associate jobs:
  • Maintained confidential information concerning operational duties of military base, such as personnel accountability, site information and human resource issues.
  • Processed and prepared confidential information for consulting and visiting faculty, prepared and updated new student orientation guide for website.
  • Processed confidential information and performed high-level document review with a significant degree of independence and accountability.
  • Review of all incoming documents, e-mails and correspondence, including confidential information.
  • Prepared and drafted correspondence reports, and confidential information to students and faculty.
  • Coordinated processing of confidential information, consistent with organization policy and procedures.
  • Collected and maintained secure and confidential information from current and prospective customers.
  • Handled and communicated sensitive and confidential information to the Associate Vice Chancellor.
  • Handled all administrative responsibilities and processing any/all confidential information for department.
  • Prepare confidential information dealing with budget, performance review and compensation.
  • Handle confidential information pertaining to the organization and property management.
  • Handled confidential information in a professional and discreet manner.
  • Provided quality control of confidential information and documents.
  • Work closely with very confidential information.
  • Manage confidential information and documents.
  • Establish, manage and maintain confidential information related to personnel/payroll records for over 300 permanent and seasonal employees.
  • Organize vendor conferences, handling of confidential information for discipline leads and basic engineering aide functions.
  • Handle all filing of confidential information for staff and students.
  • Handled confidential information on a routine basis.
  • Responded and redirected inquiries to the appropriate staff as needed Maintained highly confidential information for clients charts, and core documents.

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48. Sharepoint

low Demand
Here's how Sharepoint is used in Administrative Associate jobs:
  • Provide inventory management by keeping uploading current contracts to internal SharePoint site and filing all archived materials in proper storage areas.
  • Manage and maintain personnel, administrative and financial records electronically via SharePoint Secure.
  • Implemented a new reporting management system for customers via SharePoint vendor portal.
  • Manage company calendars through Microsoft Outlook and SharePoint.
  • Manage, update and maintain SharePoint contract log and provide status reports to Health Fitness Operations and Account Management departments.
  • Updated, maintained and improved the BCKS Master Roster and Calendar on SharePoint.
  • Schedule conference rooms in SharePoint and schedule appointments, meetings and manage calendars.
  • Maintained Division Website by using Content Management System and learning SharePoint 2010.
  • Provided web support for several intranet sites, using SharePoint & InfoFactory.
  • Maintain & upload Daily EMOC Metric to SLA Artifact in SharePoint.
  • Maintain & upload daily DSR to DC-1 Customer Portal in SharePoint.
  • Upload confidential agreements and contracts to SharePoint site.
  • Managed and maintained intranet team site on SharePoint.
  • Streamlined the Family Planning Group Contraceptive Purchasing process by developing SharePoint workflow invoicing document.
  • Maintained a database for project record archives and integrated into Sharepoint.
  • Support and manage the enterprise communication and collaboration systems (Exchange, Lync, & SharePoint).
  • Provided links to PDFs of fully executed contracts in SharePoint and formatting of contracts in Excel.
  • Manage Conflict Minerals processes, Sharepoint records management as it pertains to Aerospace Industry.
  • Update Sharepoint site with sales executives' activity.
  • Maintained SQL Server cluster for SharePoint Servers.

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49. Hipaa

low Demand
Here's how Hipaa is used in Administrative Associate jobs:
  • Maintained strict confidentiality of all information within the facility per HIPAA regulations.
  • Registered and scheduled patients using electronic medical records following HIPAA compliance guidelines.
  • Formatted appeal and quality of care letter adhering to HIPAA requirements and following specifications of HQSI Style Guide.
  • Prepare & organize personnel & consumer files while following all rules & guidelines of HIPAA.
  • Organized and maintained electronic and hard copy of patient medical record to ensure HIPAA compliance.
  • Assist patients with understanding the patients' rights and responsibilities, and HIPAA practices.
  • Maintain compliance with all CMS, HIPAA, institutional and federal guidelines.
  • Supervised Medical File Clerk in filing according to HIPAA and JHACO regulation.
  • Designated HIPAA Privacy Officer, overseeing training and compliance with HIPAA regulations.
  • Review record requests to ensure HIPAA and ERN/HH compliance requirements are met.
  • Distribute records in accordance with HIPAA, state and federal regulations.
  • Organized and maintained confidential paperwork and files as required by HIPAA.
  • Greeted patients and obtained HIPAA statements, co-payments and demographics.
  • Trained and certified in HIPAA policies and procedures.
  • Conduct HIPAA training across the campus.
  • Maintain confidentiality with HIPAA compliance.
  • Maintained JCAHO, OSHA, and HIPAA compliance.
  • Adhered to HIPAA regulations regarding confidentiality of patient information by establishing consistent processes and practices to maintain patient confidentiality.
  • Demonstrated knowledge of HIPAA Privacy and Security Regulations by appropriately handling patient information.
  • Scheduled medical appointments for patients, coordinated physicians' schedules, and managed confidential medical records within HIPAA guidelines.

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50. Administrative Assistance

low Demand
Here's how Administrative Assistance is used in Administrative Associate jobs:
  • Provided administrative assistance to production control, quality, and material input organizations.
  • Provided administrative assistance to the Executive Director and Corporate Managers.
  • Provided daily administrative assistance to Vice President and direct reports.
  • Assisted faculty and administrative assistance with special projects.
  • Provide administrative assistance to the User Research Administration.
  • Provided administrative assistance to Human Resources managers.
  • Provided administrative assistance to area offices.
  • Provided administrative assistance to the community relations department, working with the press to obtain optimal news coverage in Washington.
  • General Responsibilities Provide administrative assistance as requested by the Associate for Coordinated Administration and General Synod Planning.
  • Provided office clerical administrative assistance through filing of appropriate documents, data entry and sortation of mail service as needed.
  • Assisted companies with data entry needs Participated with editorial projects Provided detailed clerical and administrative assistance
  • Project management Executive administrative assistance auditing Database maintenance Light transcription Develop and maintain filing system of over 1000 members.

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20 Most Common Skill for an Administrative Associate

Financial Statements12.9%
Customer Service10.8%
Data Entry10.2%
Office Supplies9.4%
Travel Arrangements6.5%
Ensure Compliance6.4%
Purchase Orders5.6%
Expense Reports4.4%

Typical Skill-Sets Required For An Administrative Associate

RankSkillPercentage of ResumesPercentage
1
1
Financial Statements
Financial Statements
9.9%
9.9%
2
2
Customer Service
Customer Service
8.3%
8.3%
3
3
Data Entry
Data Entry
7.8%
7.8%
4
4
Office Supplies
Office Supplies
7.2%
7.2%
5
5
Travel Arrangements
Travel Arrangements
5%
5%
6
6
Ensure Compliance
Ensure Compliance
4.9%
4.9%
7
7
Purchase Orders
Purchase Orders
4.3%
4.3%
8
8
Expense Reports
Expense Reports
3.4%
3.4%
9
9
Phone Calls
Phone Calls
3.4%
3.4%
10
10
Patient Care
Patient Care
3.3%
3.3%
11
11
Special Projects
Special Projects
2.4%
2.4%
12
12
Staff Members
Staff Members
2.3%
2.3%
13
13
Powerpoint
Powerpoint
2.3%
2.3%
14
14
Special Events
Special Events
2.3%
2.3%
15
15
Human Resources
Human Resources
2%
2%
16
16
Insurance Companies
Insurance Companies
2%
2%
17
17
Scheduling Appointments
Scheduling Appointments
1.9%
1.9%
18
18
Front Desk
Front Desk
1.5%
1.5%
19
19
Scheduling Meetings
Scheduling Meetings
1.4%
1.4%
20
20
Telephone Calls
Telephone Calls
1.3%
1.3%
21
21
Administrative Tasks
Administrative Tasks
1.2%
1.2%
22
22
Monthly Reports
Monthly Reports
1.2%
1.2%
23
23
Meeting Minutes
Meeting Minutes
1.1%
1.1%
24
24
Personnel Files
Personnel Files
1.1%
1.1%
25
25
Internet
Internet
1%
1%
26
26
Medical Records
Medical Records
1%
1%
27
27
Word Processing
Word Processing
1%
1%
28
28
Peoplesoft
Peoplesoft
0.9%
0.9%
29
29
Clerical Support
Clerical Support
0.9%
0.9%
30
30
Administrative Functions
Administrative Functions
0.9%
0.9%
31
31
Conference Calls
Conference Calls
0.8%
0.8%
32
32
Quickbooks
Quickbooks
0.8%
0.8%
33
33
Suite
Suite
0.8%
0.8%
34
34
Calendar Management
Calendar Management
0.8%
0.8%
35
35
Office Operations
Office Operations
0.7%
0.7%
36
36
High Volume
High Volume
0.7%
0.7%
37
37
Computer System
Computer System
0.7%
0.7%
38
38
Daily Operations
Daily Operations
0.7%
0.7%
39
39
Fedex
Fedex
0.7%
0.7%
40
40
Student Workers
Student Workers
0.6%
0.6%
41
41
Patient Registration
Patient Registration
0.6%
0.6%
42
42
Bank Deposits
Bank Deposits
0.6%
0.6%
43
43
Office Staff
Office Staff
0.6%
0.6%
44
44
Medical Staff
Medical Staff
0.6%
0.6%
45
45
Financial Transactions
Financial Transactions
0.6%
0.6%
46
46
Appropriate Person
Appropriate Person
0.6%
0.6%
47
47
Confidential Information
Confidential Information
0.6%
0.6%
48
48
Sharepoint
Sharepoint
0.5%
0.5%
49
49
Hipaa
Hipaa
0.5%
0.5%
50
50
Administrative Assistance
Administrative Assistance
0.5%
0.5%

23,887 Administrative Associate Jobs

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