What Does An Administrative Associate Do?

When compared to other jobs, Administrative Associate careers are projected to have a decline growth rate of -0.07% from 2018 through 2028. This is in accordance with the Bureau of Labor Statistics. What's more is that the projected number of opportunities that are predicted to become available for a Administrative Associate by 2028 is -276,700.

Administrative Associates typically earn $31,675 annually, which breaks down to $15.23 an hour. However, Administrative Associates can earn anywhere from upwards of $17,000 to $58,000 a year. This means that the top-earning Administrative Associates make $41,000 more than the lowest-earning ones.

Maybe you're a current Administrative Associate looking for a new opportunity, or maybe you're entertaining the notion of becoming a Administrative Associate and want to see how it compares to similar jobs. We've compiled extensive information on becoming a Secretary, Department Secretary, Assistant/Clinic Administrator, and Executive Administrator just so you can compare. But more on how these roles compare to a Administrative Associate later.

Administrative Associate Traits
Decisionmaking skills
Decision Making involves being able to make a decision between 2 or more options in order to reach the best possible outcome in a short amount of time.
Interpersonal skills
Interpersonal skills involves being able to communicate efficiently with multiple people regarding your thoughts, ideas and feedback.
Writing skills
Writing skills is important when it comes to clearing expressing yourself in any written document.

Administrative Associate Job Description

Here are the duties and responsibilities that an Administrative Associate is likely to perform in their role.

  • Manage, process and oversee all tenant monthly payments, including water usage, utilities, and internet.
  • Manage transactions using QuickBooks accounting software.
  • Present solid internet research abilities and strong communication skills.
  • Manage payroll for administrative staff in office using PeopleSoft.
  • Provide PeopleSoft and engineering analysis training for employees throughout southwest region.
  • Prepare PowerPoint presentations and address day to day general operations and office procedures.
  • Prepare PowerPoint & other digital media for presentations that are distributed to upper management.
  • Adjust time clock punches in KRONOS, and adjust schedule as needed.
  • Enter time edit slips and off site location time sheets for the branch into KRONOS.
  • Service delivery includes driver, dealer, motor carrier, vehicle registration and titling, tax collection and other DMV services.

Administrative Associate Skills and Personality Traits

We calculated that 10% of Administrative Associates are proficient in Financial Statements, Customer Service, and Data Entry. They’re also known for soft skills such as Decisionmaking skills, Interpersonal skills, and Writing skills.

We break down the percentage of Administrative Associates that have these skills listed on their resume here:

  • Financial Statements, 10%

    Utilized financial reporting software to generate financial statements and created new template reports for portfolio turnover analysis and expense cap monitoring.

  • Customer Service, 8%

    Administrated statewide conversion to Cardinal Health ambulatory medical supply procurement module providing customer service to 160 ambulatory practice locations in Colorado.

  • Data Entry, 8%

    Perform general office support -Daily verbal & written communication with clientele -Record and bookkeeping -Computer Data Entry -Graphic and email design/updates

  • Office Supplies, 7%

    Inventoried, ordered, and distributed office supplies and equipment to sustain department operations and managed communications with facility maintenance.

  • Travel Arrangements, 5%

    Exercised additional support including calendar management, telephone coverage, travel arrangements, expense reports, presentations, and performance reports.

  • Ensure Compliance, 5%

    Provided assistance with formatting local directives, memorandums and correspondence to ensure compliance with higher authority by assisting the control administrator.

Additionally, Administrative Associates have more skills than just Financial Statements, Customer Service, and Data Entry. Read about their personality traits here:

  • Another commonly found skill for an Administrative Associate is the following: Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff Check out this example of how Administrative Associates use Interpersonal skills: "Commended for strong interpersonal skills and client relations skills; often served as a liaison between our Human Resources Department."
  • Writing skills is also an important skill for Administrative Associates to have. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Read this excerpt from a resume to understand how vital it is to their everyday roles and responsibilities, "Assisted the nurse appeal coordinators by acknowledging appeals, writing determination letters and advising of the outcome of the appeal."
  • It goes without saying that an Administrative Associate must have Organizational skills. That's like saying a painter must have paint. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently. These Organizational skills are utilized daily by Administrative Associates. Don't believe us? Check out this resume example: "Developed a streamlined organizational system for office medical records in preparation for DPH and JACHO audits."
  • In order to accomplish your goal of becoming a Administrative Associate, we've found that over half, 39.7% to be exact, of Administrative Associates have a bachelor's degree. The good news is that it doesn't seem like more schooling than that is necessary with only 17.7% having master's degrees. While it's true that most Administrative Associates have a college degree, it's generally possible to become one with only a high school degree. In fact, one out of every six Administrative Associates did not spend the extra money to attend college.

    The Administrative Associates who went onto college to earn a more in-depth education generally studied Business and Health Care Administration, while a small population of Administrative Associates studied Accounting and Psychology.

    Now that you have your degree, you're ready to become an Administrative Associate. So where do you start applying? According to our research, Administrative Associates are mostly hired by Stanford University, Backus Hospital, and Hartford HealthCare. Now is a good time to apply as Stanford University has 11 Administrative Associates job openings, and there are 6 at Backus Hospital and 6 at Hartford HealthCare.

    Since salary is super important to some, it's good to note that Administrative Associates are figured to earn the highest salaries at JPMorgan Chase, Aera Energy, and Shell. If you were to take a closer look at JPMorgan Chase, you'd find that the average Administrative Associate salary is $78,230. Then, onto Aera Energy, Administrative Associates receive an average salary of $55,174, while the salary at Shell is $46,814. Now, we need to figure out how difficult it will be to earn a spot with these companies. Currently, JPMorgan Chase has 1 jobs listed for Administrative Associates. Additionally, Aera Energy and Shell only have 0 and 0 job openings.

    The most prestigious Administrative Associates can be found working at University of California Press, US Army, and Kelly Services. We determine this by assessing the schools where Administrative Associates have earned their degrees, and then looking at the companies that have hired a significant number of Administrative Associates from the top 100 educational institutions in the United States.

    For the most part, Administrative Associates make their living in the Education and Health Care industries. Administrative Associates tend to make the most in the Government industry with an average salary of $47,389, while they generally only make $31,140 and $30,896 in the Health Care and Education industries respectively. Additionally, Administrative Associates who work in the Government industry make 62.5% more than Administrative Associates in the Manufacturing Industry.

    The three companies that hire the most prestigious graphic designers are:

      How an Administrative Associate Compares to a Secretary

      A Secretary is responsible for undertaking a variety of administrative tasks. They organize work through reading and routing correspondence, maintaining the department schedule, and preparing reports through collecting information.

      First up to compare is the job of a Secretary. Let's start with salary. Generally speaking, Secretaries receive $8,584 higher pay than Administrative Associates per year.

      The two careers find some common ground in the skills department though. Both Administrative Associates and Secretaries alike are skilled in Financial Statements, Customer Service, and Data Entry.

      As far as similarities go, this is where it ends because an Administrative Associate also must be experienced in skills such as Ensure Compliance, Human Resources, Personnel Files, and Peoplesoft. Whereas a Secretary is skilled in Routine Correspondence, Office Personnel, Sort, and Attendance Records. So if you're looking for what truly separates the two careers, you've found it.

      Secretaries really shine in the Finance industry with an average salary of $42,460. Whereas Administrative Associates tend to make the most money in the Government industry with an average salary of $47,389. That's quite a big difference in pay.

      The education of Secretaries is a bit different than the education of Administrative Associates in that they tend to reach lower levels of education. A 9.9% of Secretaries are less likely to graduate with a Master's Degree. Additionally, they're 0.6% less likely to earn a Doctoral Degree.

      How an Administrative Associate Compares to a Department Secretary

      Now we'll compare Department Secretaries, which averages a higher salary of $1,302 higher than Administrative Associates a year.

      While the salary may be different for these job positions, there is one similarity and that's the skills they need. Both Administrative Associates and Department Secretaries are known to have skills such as Financial Statements, Customer Service, and Data Entry.

      In addition to the difference in salary, there are some other key differences that are worth noting. For example, a Administrative Associate is more likely to have skills in Ensure Compliance, Human Resources, Internet, and Peoplesoft, while a typical Department Secretary is skilled in areas such as Secretarial Support, Department Meetings, Student Records, and Radiology. These differences highlight just how different the day-to-day in each role looks.

      While we already know that Department Secretaries earn higher, we took a step further to see what industry these workers typically make the most. Interestingly, Department Secretaries earn the most pay in the Health Care industry with an average salary of $33,142. Whereas, Administrative Associates have higher paychecks in the Government industry where they earn an average of $47,389.

      When it comes to education, Department Secretaries tend to reach lower levels of education than Administrative Associates. In fact, they're 6.9% less likely to graduate with a Master's Degree and 0.6% less likely to earn a Doctoral Degree.

      How an Administrative Associate Compares to an Assistant/Clinic Administrator

      In the hole for a comparison are Assistant/Clinic Administrators. On an average basis, this career brings in higher money than Administrative Associates with a higher salary of $2,730 annually.

      Both Administrative Associates and Assistant/Clinic Administrators utilize similar skills, such as Customer Service, Data Entry, and Office Supplies, but beyond that the careers look very different.

      Some important key differences between the two careers are the other skills necessary to get the job done. For example, a Administrative Associate is likely to be skilled in Financial Statements, Ensure Compliance, Purchase Orders, and Human Resources, whereas a Assistant/Clinic Administrator is skilled in Clinical Staff, Appointment Scheduling, Clinical Trials, and Vital Signs.

      When it comes down to education, Assistant/Clinic Administrators tend to reach lower levels than Administrative Associates. Especially since they're 5.4% less likely to earn a Master's Degree, and 0.3% less likely to graduate with a Doctoral Degree.

      How an Administrative Associate Compares to an Executive Administrator

      Next up off the bench for comparison are Executive Administrators. In this career, workers tend to earn a higher pay than Administrative Associates by about $24,721 per year.

      While their salaries differ, Administrative Associates and Executive Administrators both use similar skills to perform their jobs like Financial Statements, Customer Service, and Data Entry.

      Even though their skill sets overlap, there are some key differences that are important to note. For one, a Administrative Associate tends to have more use for skills like Ensure Compliance, Patient Care, Insurance Companies, and Front Desk. Meanwhile, a typical Executive Administrator makes use out of skills like Project Management, Statistical Reports, Real Estate, and Business Development. The difference in skills between the two professions really shows how different the two are.

      In general, Executive Administrators make a higher salary in the Real Estate industry with an average of $65,383.

      When it comes to education, these two careers couldn't be more different. For example, Executive Administrators reach similar levels of education when compared to Administrative Associates. The difference is that they're 1.9% more likely to earn a Master's Degree less, and 0.1% less likely to graduate with a Doctoral Degree.