An administrative associate is responsible for performing various tasks such as handling and processing paperwork, attending meetings and preparing minutes, responding to inquiries and other forms of correspondence, keeping accurate records, updating databases, and monitoring the company's financial activities. They also communicate with various department personnel, ensuring coordination should any important matter would arise. Furthermore, as an administrative associate, they are in charge of procuring supplies, implementing company policies, and supporting any staff members if needed.

Administrative Associate Responsibilities

Here are examples of responsibilities from real administrative associate resumes representing typical tasks they are likely to perform in their roles.

  • Manage foreclosure process through attorney communication via email and Internet.
  • Manage a computerize database for large client orders while executing planning responsibilities and controlling company inventory.
  • Create visual presentations feature in seminars and in academic settings using Microsoft PowerPoint
  • Prepare PowerPoint & other digital media for presentations that are distributed to upper management.
  • Collect data and prepare performance appraisals and payroll for bi-weekly and monthly employee's annual/probationary evaluations.
  • Perform payroll/personnel record processing including preparation of bi- weekly payrolls, PTO reconciliations and payroll record maintenance forms.
  • Administer to register emergency room patients efficiently and accurately by inputting their information into the e-care database system.
  • Collect pertinent patient demographic information, admissions, central scheduling, and patient financial services within a hospital emergency department.
  • Support managers and supervisors in the attendance discipline process by researching company policies and procedures to compose letters for disciplinary action.
  • Assess urgency and priorities before accepting or declining appointments and meetings with the CIO.
Administrative Associate Traits
Interpersonal skills involves being able to communicate efficiently with multiple people regarding your thoughts, ideas and feedback.
Organizational skills are essential to working as efficiently as possible through being able to focus on projects at hand while also keeping a clean workspace.
Writing skills is important when it comes to clearing expressing yourself in any written document.

Administrative Associate Job Description

Between the years 2018 and 2028, administrative associate jobs are expected to undergo a growth rate described as "decline" at -7%, according to the Bureau of Labor Statistics. So if the thought "should I become an administrative associate?" Has crossed your mind, maybe you should take the growth rate into account. In addition, the number of administrative associate opportunities that are projected to become available by 2028 is -276,700.

On average, the administrative associate annual salary is $31,650 per year, which translates to $15.22 an hour. Generally speaking, administrative associates earn anywhere from $19,000 to $52,000 a year, which means that the top-earning administrative associates make $33,000 more than the ones at the lower end of the spectrum.

Once you've become an administrative associate, you may be curious about what other opportunities are out there. Careers aren't one size fits all. For that reason, we discovered some other jobs that you may find appealing. Some jobs you might find interesting include a secretary, department secretary, assistant/clinic administrator, and executive administrator.

Administrative Associate Jobs You Might Like

Administrative Associate Resume Examples

Administrative Associate Skills and Personality Traits

We calculated that 15% of Administrative Associates are proficient in Procedures, Administrative Tasks, and Ensure Compliance. They’re also known for soft skills such as Interpersonal skills, Organizational skills, and Writing skills.

We break down the percentage of Administrative Associates that have these skills listed on their resume here:

  • Procedures, 15%

    Recommended, implemented and maintained internal office systems and procedures to promote efficient, effective support service operations.

  • Administrative Tasks, 8%

    Supported Counsels, two Office Directors, Director of International Relations and Manager of Political Programs by performing administrative tasks.

  • Ensure Compliance, 8%

    Provided assistance with formatting local directives, memorandums and correspondence to ensure compliance with higher authority by assisting the control administrator.

  • Customer Service, 7%

    Administrated statewide conversion to Cardinal Health ambulatory medical supply procurement module providing customer service to 160 ambulatory practice locations in Colorado.

  • Purchase Orders, 7%

    General administrative duties included authorizing, processing, approving and monitoring expenses related to all purchase orders and travel documents.

  • Telephone Calls, 6%

    Maintain financial records and prepare preliminary budget estimate* Make and receive telephone calls regarding customer questions including appointment scheduling.

Some of the skills we found on administrative associate resumes included "procedures," "administrative tasks," and "ensure compliance." We have detailed the most important administrative associate responsibilities below.

  • The most important skills for an administrative associate to have in this position are interpersonal skills. In this excerpt that we gathered from a administrative associate resume, you'll understand why: "secretaries and administrative assistants interact with clients, customers, or staff" According to resumes we found, interpersonal skills can be used by a administrative associate in order to "acquired excellent communication and interpersonal skills with the public and coworkers. "
  • While it may not be the most important skill, we found that many administrative associate duties rely on organizational skills. This example from a administrative associate explains why: "secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently." This resume example is just one of many ways administrative associates are able to utilize organizational skills: "developed a streamlined organizational system for office medical records in preparation for dph and jacho audits. "
  • Administrative associates are also known for writing skills, which can be critical when it comes to performing their duties. An example of why this skill is important is shown by this snippet that we found in a administrative associate resume: "secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers" We also found this resume example that details how this skill is put to the test: "maintain operations guidelines by writing and updating policies and procedures. "
  • See the full list of administrative associate skills.

    We've found that 56.6% of administrative associates have earned a bachelor's degree. Furthermore, 8.8% earned their master's degrees before becoming an administrative associate. While it's true that most administrative associates have a college degree, it's generally possible to become one with only a high school degree. In fact, one out of every seven administrative associates did not spend the extra money to attend college.

    Those administrative associates who do attend college, typically earn either business degrees or psychology degrees. Less commonly earned degrees for administrative associates include accounting degrees or health care administration degrees.

    When you're ready to become an administrative associate, you might wonder which companies hire administrative associates. According to our research through administrative associate resumes, administrative associates are mostly hired by United States Department of the Treasury, Stanford University, and UNC Health. Now is a good time to apply as United States Department of the Treasury has 107 administrative associates job openings, and there are 23 at Stanford University and 19 at UNC Health.

    Since salary is important to some administrative associates, it's good to note that they are figured to earn the highest salaries at First Republic Bank, JPMorgan Chase & Co., and Mediacom Communications. If you were to take a closer look at First Republic Bank, you'd find that the average administrative associate salary is $111,453. Then at JPMorgan Chase & Co., administrative associates receive an average salary of $99,862, while the salary at Mediacom Communications is $87,269.

    View more details on administrative associate salaries across the United States.

    If you earned a degree from the top 100 educational institutions in the United States, you might want to take a look at University of California Press, United States Army, and Kelly Services. These three companies have hired a significant number of administrative associates from these institutions.

    The industries that administrative associates fulfill the most roles in are the health care and education industries. But the highest administrative associate annual salary is in the pharmaceutical industry, averaging $65,176. In the manufacturing industry they make $42,547 and average about $41,384 in the health care industry. In conclusion, administrative associates who work in the pharmaceutical industry earn a 65.1% higher salary than administrative associates in the education industry.

    The three companies that hire the most prestigious administrative associates are:

      What Secretarys Do

      Secretaries are employees who are responsible for many of the administrative needs of the office. They are usually assigned to executives or to a specific department. They manage schedules and appointments, often handling the calendar in the office. They are also responsible for keeping files organized, whether physical or digital copies. During office meetings, secretaries are in charge of documenting the minutes of the meeting and highlighting the action steps that need to be taken. They may also be assigned to check on concerned departments who need to present deliverables in the next office meeting.

      In this section, we take a look at the annual salaries of other professions. Take secretary for example. On average, the secretaries annual salary is $9,978 higher than what administrative associates make on average every year.

      Even though administrative associates and secretaries have vast differences in their careers, a few of the skills required to do both jobs are similar. For example, both careers require administrative tasks, customer service, and purchase orders in the day-to-day roles.

      As far as similarities go, this is where it ends because an administrative associate responsibility requires skills such as "procedures," "ensure compliance," "data entry," and "facility." Whereas a secretary is skilled in "outgoing correspondence," "communication," "office personnel," and "secretarial support." So if you're looking for what truly separates the two careers, you've found it.

      Secretaries tend to reach lower levels of education than administrative associates. In fact, secretaries are 11.2% less likely to graduate with a Master's Degree and 0.5% less likely to have a Doctoral Degree.

      What Are The Duties Of a Department Secretary?

      A department secretary is responsible for providing administrative and clerical support to a specific department, ensuring smooth operations to maintain high-quality services to the customers and business partners. Department secretaries should have excellent knowledge of office management principles, especially on data processing procedures and customer service processes. They handle the scheduling of meetings and conferences, responding to customers' inquiries and concerns, directing visitors to the appropriate personnel and department, sorting files, and submitting business transactions and financial reports. A department secretary also recommends strategic procedures to generate more revenues and increase the company's profitability.

      Next up, we have the department secretary profession to look over. This career brings along a higher average salary when compared to an administrative associate annual salary. In fact, department secretaries salary difference is $6,706 higher than the salary of administrative associates per year.

      A similarity between the two careers of administrative associates and department secretaries are a few of the skills associated with both roles. We used resumes from both professions to find that both use skills like "procedures," "administrative tasks," and "customer service. "

      In addition to the difference in salary, there are some other key differences that are worth noting. For example, administrative associate responsibilities are more likely to require skills like "ensure compliance," "facility," "financial transactions," and "special projects." Meanwhile, a department secretary might be skilled in areas such as "secretarial support," "hr," "department meetings," and "department staff." These differences highlight just how different the day-to-day in each role looks.

      On average, department secretaries earn a higher salary than administrative associates. There are industries that support higher salaries in each profession respectively. Interestingly enough, department secretaries earn the most pay in the health care industry with an average salary of $36,770. Whereas, administrative associates have higher paychecks in the pharmaceutical industry where they earn an average of $65,176.

      In general, department secretaries study at lower levels of education than administrative associates. They're 8.1% less likely to obtain a Master's Degree while being 0.5% less likely to earn a Doctoral Degree.

      How an Assistant/Clinic Administrator Compares

      An assistant/clinic administrator is in charge of overseeing the daily operations in clinics or similar establishments. It is their duty to set goals and guidelines, manage budgets and schedules, supervise medical staff, and develop strategies to optimize operations. They may also perform clerical tasks such as producing progress reports and presentations, maintaining records, handling calls and correspondence, organizing meetings, and liaising with external parties such as suppliers and vendors. Furthermore, an assistant/clinic administrator must encourage the workforce to reach goals while implementing the clinic's policies and regulations.

      The assistant/clinic administrator profession generally makes a higher amount of money when compared to the average salary of administrative associates. The difference in salaries is assistant/clinic administrators making $4,009 higher than administrative associates.

      By looking over several administrative associates and assistant/clinic administrators resumes, we found that both roles utilize similar skills, such as "administrative tasks," "customer service," and "telephone calls." But beyond that the careers look very different.

      There are many key differences between these two careers as shown by resumes from each profession. Some of those differences include the skills required to complete responsibilities within each role. As an example of this, an administrative associate is likely to be skilled in "procedures," "ensure compliance," "purchase orders," and "legal documents," while a typical assistant/clinic administrator is skilled in "cpr," "accurate messages," "vital signs," and "triage."

      When it comes to education, assistant/clinic administrators tend to earn similar education levels than administrative associates. In fact, they're 4.5% less likely to earn a Master's Degree, and 0.4% less likely to graduate with a Doctoral Degree.

      Description Of an Executive Administrator

      An executive administrator is responsible for assisting the senior management staff in planning strategies and analyzing business decisions to achieve the company's goals and objectives. Executive administrators schedule meetings and handle appointments, as well as helping with the implementation of training and programs for the employees to reach their maximum operational potential and increase productivity to meet projects' demands and ensure the highest customer satisfaction. They must have exceptional time-management and organizational skills, especially on performing administrative and clerical duties as needed, as well as excellent communication skills to respond to clients' inquiries, concerns, and requests.

      The fourth career we look at typically earns higher pay than administrative associates. On average, executive administrators earn a difference of $23,110 higher per year.

      According to resumes from both administrative associates and executive administrators, some of the skills necessary to complete the responsibilities of each role are similar. These skills include "administrative tasks," "customer service," and "purchase orders. "

      Each job requires different skills like "procedures," "ensure compliance," "medical records," and "patient care," which might show up on an administrative associate resume. Whereas executive administrator might include skills like "board meetings," "sensitive information," "executive management," and "action items."

      The average resume of executive administrators showed that they earn similar levels of education to administrative associates. So much so that the likelihood of them earning a Master's Degree is 0.2% less. Additionally, they're more likely to earn a Doctoral Degree by 0.2%.