Administrative Associate Work From Home jobs

Administrative Assistant for the Institute for Youth Ministry (IYM) Department: Office of Continuing Education Full-time or Part-time: FT Non-Exempt Hours per week: 35 Months per year: 12 Work Schedule: PTSem Office Hours; flexible/variable based on programming needs Job Type: In-Office, with an option of one work-from-home day per week Reports to: Director of the Institute for Youth Ministry (IYM) Job Purpose: The Administrative Assistant for the Institute for Youth Ministry serves as the first point-of-contact for the IYM, provides clerical and administrative support for all IYM team members and associated projects, and develops systems and processes to maximize office efficiency. This person will also serve as the principal logistics coordinator for all IYM-related events. ESSENTIAL FUNCTIONS: Office Logistics & Organization 20% of time for section · Serves as initial point-of-contact for the IYM, answering phone calls, inquiries, emails, and other communications with up-to-date information on events, programs, research, and resources, and funnels communications to team members as appropriate. · Purchases and maintains supplies for regular office work, as well as for events, meetings, and special projects (i.e. office supplies, promotional items, leader hospitality, event guides, et al.) · Maintains system of organization of digital and paper files and archival materials for the IYM, and regularly integrates audience and participation data into IYM and Seminary database. · Manages IYM calendar and individual team members' calendars, arranging online, hybrid, or in-person meetings, and adhering to scheduling practices that support each team member's workflow. · Proactively increases office efficiency and solves administrative problems. Event Coordination 30% of time for section · Manages contracts and supporting documentation for internal and external event leaders and vendors and coordinates with Business Manager to facilitate payments and reimbursements. · Coordinates travel arrangements for event leaders, and as directed, for staff and participants, including managing flight arrangements, train travel, rides, and shuttles. Works with travel agent, as appropriate. · Coordinates off- and on-campus lodging for event leaders, and as directed, for staff and participants, ensuring appropriate accommodations and hospitality by attending to accessibility and health needs. Works with PTS Events & Hospitality, as appropriate. · Arranges and manages food services, including snacks and meals, utilizing PTS Dining Services, external caterers, and local grocers. Ensures appropriate accommodations and hospitality by attending to dietary needs. · Coordinates venue and room schedules, set-ups, signage, media, clean-ups, and transitions to ensure excellent guest experience. Financial Administration 20% of time for section · Works with Business Manager to ensure compliance with Business Office policies and practices, providing regular updates and learnings to IYM team. · Maintains financial records and organizes documentation to support both institutional financial reports and grant project reports. Coordinates with appropriate internal and external partners to ensure accuracy, timeliness, and proper formats. · Organizes receipts and manages IYM team expenses, reimbursements, and credit card purchases. · Communicates with vendors and leaders as directed to ensure receipt of payments. · Keeps accurate and timely financial records to support IYM team's financial accountability to PTS and other funders. Program Support 15% of time for section · Collaborates with Assistant Director to manage communications, reference verifications, and mailings for participants in online training programs. · Sets up and communicates deadlines, Zoom meetings, forms, enrollment instructions, registrations, and surveys to program and event participants. · Utilizing Seminary's tools and platforms, builds and organizes program and funding applications, incorporating automations whenever possible. · Partners with program leaders to develop and maintain processes for regular assessment of programs, offerings, initiatives, and events. Project Support 10% of time for section · Build and maintain work management boards on Monday.com to organize major office projects and events. · Support development and maintenance of IYM onboarding guide, IYM event planning guide, and other projects as assigned. Institutional Support 5% of time for section · Forms and maintains positive relationships with faculty, administration, staff, students, and guests of Princeton Seminary. · Collaborates with IYM and Continuing Education staff to share and to learn best practices and expertise with and from colleagues and students at Princeton Seminary. OTHER FUNCTIONS: · Other duties may be assigned by IYM team members, with approval from IYM Director. QUALIFICATIONS & SKILLS · Requires a bachelor's degree or equivalent experience and a minimum of two years' experience in a similar administrative position. · Strong proficiency in Microsoft Office applications, especially Word, Outlook, and Excel. Experience with Microsoft 365 strongly preferred. · Strong technological fluency, with ability to learn quickly and master platforms and programs, including Adobe, Mailchimp, Canva, Formstack, Survey Monkey, Monday.com, Zoom Workplace, Miro, and others as assigned. · Superb organizational and communication skills, with proven customer service experience and demonstrated ability to maintain composure under stress. · Ability to demonstrate good judgment in relationships with people, systems, and organizations, and in processing and maintaining confidential information. Emotional maturity, self-awareness, and the ability to accurately “read the room.” · Excellent attention to detail; ability to organize and manage competing priorities and ensure deliverables are completed accurately and on time. · Internally motivated toward excellence, with the proven ability to take initiative, solve problems, and work with minimal supervision on projects that enhance office efficiency. · Ability to work respectfully and collaboratively with colleagues and other diverse constituencies. · Ability and desire to anticipate needs and meet them, expanding capacity for team members to focus on effectiveness. · Enthusiasm for and alignment with the IYM's values of integrity, inclusion, innovation, interdependence, and impact. · Flexibility with schedule and required hours around special programs and events, which include occasional nights and weekends. PREFERRED QUALIFICATIONS: · Ability to speak more than one language, especially Spanish or Korean. · Experience with Christian denominations, churches, and leaders. Passion for or experience in youth ministry, a plus. · Experience in higher education or other complex institutions. PHYSICAL / ENVIRONMENTAL DEMANDS: Ability to be mobile on campus with any needed accommodation, works in office environment, lifts up to 20 lbs., remain in a stationary position 70% of the time, wrist and hand movement related to computer work. This description reflects essential functions of the position; it does not restrict tasks that may be assigned or changed at any time. To apply for this position, please submit a cover letter and resume to ************* with the subject line: IYM Admin Position - Last Name, First Name . Your cover letter must explain your interest in the position and connect your relevant experience and skills for the role. Applicants who do not submit a cover letter or follow these instructions will not be considered. Prepared by: Megan DeWald, Abigail Rusert, Tom Chester Date: March 24, 2025

Pilgrim Africa's mission is to challenge despair, love boldly, and help African people create a future of sustainable prosperity and health. Founded by and for Ugandans as a faith-based NGO, Pilgrim Africa has grown to be an international organization with a focus on education and malaria elimination, working both within and outside Uganda on implementation, research and policy. Role Description This is a full-time hybrid role as a Personal Assistant to the Chief Executive Officer at Pilgrim Africa in Bellevue, WA, with flexibility for remote work. The Personal Assistant will be responsible for executive administrative assistance, personal assistance, diary management, clerical skills, and administrative assistance to support the CEO in day-to-day tasks. The perfect candidate would be extraordinarily efficient, organized, detail-oriented, flexible, discreet, and enjoy making things happen quickly and well. And a mind reader. Please write an unusual letter of inquiry. Qualifications Integrity Executive administrative assistance, personal assistance, and email management skills Strong clerical skills and administrative assistance Extremely strong organizational abilities Ability to execute complex tasks Attention to detail Excellent communication and interpersonal skills Ability to maintain confidentiality and professionalism Experience in a similar role or industry is a plus Bachelor's degree in business administration or related field Availability for driving errands

Unconventional brands for unconventional people. Kinetic is a full-stack brand incubator owning a portfolio of digital brands in the cosmetics industry. The brands we build are the opposite of basic. Each brand has a distinct identity, memorable product, and cult following. We are seeking a dynamic and highly organized Office Manager/ Executive Assistant to join our team and to support our Executive Team as we continue to grow. About the Role We are seeking a highly organized, proactive, and detail-oriented Office Manager/Executive Assistant to support our team in a hybrid role. This individual will be responsible for overseeing the smooth running of office operations, maintaining a productive and well-organized work environment, and providing executive support to key leadership. The ideal candidate will seamlessly handle administrative tasks, manage in-office processes, and effectively support remote work coordination, thriving in both environments. You Will Office Management (In-Office Responsibilities): Maintain a welcoming and efficient executive office environment and product development workspace. Manage office supplies-ordering and restocking as necessary. Establish and maintain an organized system for tracking product development and marketing materials to ensure easy retrieval and updates. Coordinate with building management/ maintenance staff for any office maintenance, updates to the space, or facility-related issues. Ensure the smooth operation of office equipment (e.g., printers, copiers, and other tech). Organize and manage team events, meetings, and office activities. Executive Assistance (Hybrid Responsibilities): Oversee and manage complex calendars, competing deadlines, and optimize executive productivity to align with business goals while balancing personal needs. Collaborate with the brand/project management team to coordinate deliverables, including product and creative samples/approvals, ensuring timely and successful product launches. Coordinate virtual and in-person meetings, including preparing agendas, taking notes, and following up on action items. Prepare reports, presentations, and correspondence as required by executives. Assist in running errands and scheduling appointments as needed. Remote Responsibilities: Support the organization and efficiency of virtual meetings and remote team coordination, ensuring seamless collaboration and communication. Handle day-to-day administrative tasks such as data entry, document management, and email management (as necessary). Work with the leadership team to maintain a smooth flow of operations while working remotely, ensuring deadlines and priorities are met. You Have Strong organizational skills include keeping accurate records of all supplies, including the tracking of raw materials, ensuring that the necessary ingredients are always available without overstocking. Adaptability & flexibility-comfort with fast paced and rapidly changing environment, able to prioritize and juggle multiple requests simultaneously. Experience supporting high-profile executives or public figures, ideally within a creative industry, with the ability to exercise discretion and confidentiality at all times. A keen interest in current events, pop culture, and industry trends, with a strong visual sense and familiarity with social media. Ability to effectively but independently solve problems + pay close attention to details. Clear + concise written and verbal communication. Proficiency in Microsoft Office Suite and Google Workspace. Familiarity with project management tools (e.g., Asana, Trello, Monday.com) is a plus. The ability to effectively work independently. This interview process requires a task that will allow you to showcase your communication skills. Perks Healthcare You Can Count On - Competitive medical, dental, and vision plans to keep you covered when it matters most. Unlimited PTO - Take the time you need-we trust you (plus, we require a minimum!). Paid Parental Leave - 12 weeks paid + 4 weeks eased return to work. Family first! 401k Match - We match 4% to help grow your future. Monthly Home Office Stipend - We cover part of your phone or internet bill. Employee Discounts - Big savings on our products, just for you! Why should you join us? Kindness + Empathy are core values of our team. Work directly with experienced professionals and learn by proxy. Make a significant impact with your organizational skills while growing with an innovative and expanding brand. Kinetic Brands is an equal opportunity employer - we believe being successful is directly tied to creating a collaborative, diverse, and inclusive environment.

LHH has partnered with an AMAZING firm seeking a Litigation Secretary as their firm is continuing to grow! This role is seeking a strong litigation secretary with 3 or more years of experience Experience in the practice area of General Liability, Insurance Defense is ideal Desk will be Hybrid 3 days in office, 2 days work from home! Desk supports 3 Attorneys State and Federal E- Filing experience Prepares legal documents Calendaring- understanding litigation dates deadlines Creating TOC/ TOAs Light scheduling

City/State Harrisonburg, VA Work Shift Third (Nights) Sentara Rockingham Memorial Hospital is hiring an Administrative Associatein Labor and Delivery - Part Time Nights The Administrative Associate is responsible for various administrative and operational tasks. This position provides clerical support, manages patient records, schedules appointments, and handles patient inquiries. The role involves collaborating with medical staff, management, and patients to ensure the delivery of high-quality care. The AA p rovides administrative support to the unit or department assigned. Serves as first point of contact for patients, family members and visitors on unit assigned requiring the application of excellent customer service skills. Education High School Diploma (Required) Certification/Licensure No specific certification or licensure requirements Experience Healthcare - 1 year (Required) Customer Service experience (Preferred) Computer Proficient (Preferred) Talroo - Allied Health, customer service, labor and delivery, women's health, administrative . Benefits: Caring For Your Family and Your Career • Medical, Dental, Vision plans • Adoption, Fertility and Surrogacy Reimbursement up to $10,000 • Paid Time Off and Sick Leave • Paid Parental & Family Caregiver Leave • Emergency Backup Care • Long-Term, Short-Term Disability, and Critical Illness plans • Life Insurance • 401k/403B with Employer Match • Tuition Assistance - $5,250/year and discounted educational opportunities through Guild Education • Student Debt Pay Down - $10,000 • Reimbursement for certifications and free access to complete CEUs and professional development • Pet Insurance • Legal Resources Plan • Colleagues may have the opportunity to earn an annual discretionary bonus if established system and employee eligibility criteria is met Sentara RMH Medical Center , a Magnet designated hospital located in Harrisonburg VA, serves a seven-county area with a population of 218,000 residents, employing 2600 locals. The 238-bed community hospital has been serving Harrisonburg, Rockingham County and surrounding areas since 1912, then partnered with the Sentara Health System in May of 2011. Sentara RMH features the RMH Hahn Cancer Center, a state-of-the-art center equipped with the latest cancer fighting technologies available in the nation administrating more than 18,000 cancer treatments. With 1800 delivered babies, 60,000 emergency patients and 21,000 surgical procedures, Sentara has a position for you. We improve health every day, come be a part of the community. Our Caring Workplace Environment •A Caring Commitment serving our community for 100+ years •Free and convenient parking •Collaboration and shared governance •CMS 5-Star and Magnet designated hospital •EAP - 24 x 7 Sentara Health is an equal opportunity employer and prides itself on the diversity and inclusiveness of its close to an almost 30,000-member workforce. Diversity, inclusion, and belonging is a guiding principle of the organization to ensure its workforce reflects the communities it serves. In support of our mission “to improve health every day,” this is a tobacco-free environment. For positions that are available as remote work, Sentara Health employs associates in the following states: Alabama, Delaware, Florida, Georgia, Idaho, Indiana, Kansas, Louisiana, Maine, Maryland, Minnesota, Nebraska, Nevada, New Hampshire, North Carolina, North Dakota, Ohio, Oklahoma, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Virginia, Washington, West Virginia, Wisconsin, and Wyoming.

Job Title:- Administrative Assistant 2 (May go Longer) Standard Shift:- Monday-Friday. Candidate is required to come in the office every day!! ZERO option to work from home. 6:00am - 2:30pm. A lot of orientation calls for candidates starting off. Candidate may have to start at 5:45am. Job Responsibilities: Summary: The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office. Job Responsibilities: • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. • Prepare invoices, reports, memos, letters, financial statements, and other documents. • File and retrieve corporate documents, records, and reports. • Open, sort and distribute incoming correspondence, including faxes and emails. • Prepare responses to correspondence containing routing inquiries. Skills: • Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. • Ability to work independently and manage one's time. • Ability to keep information organized and confidential. • Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. Education/Experience: • High school diploma or GED required. • 2-4 years experience required. • What is the highest form of education? High school diploma or GED. • Years of experience? At least in the workforce for a minimum of 3 years. Also demonstrating that they were in a role that required them to have good communication, good listening skills and ability to pay attention to details. Workday experience is a NICE TO HAVE Indicate their experience facilitating in larger presentations or showing how they can navigate a presentation. For example, facilitating orientations, coordinating group activities etc.. HR experience is a plus.

Bridget Killen with Robert Half is looking for a Finance Administrative Assistant to provide robust support to the Director of Finance of a growing organization in Coos Bay, Oregon. This exciting, permanent opportunity is 100% in-office, though once fully trained, there is the possibility of remote work one day per week. If you are detail-oriented, highly organized, and excel in providing administrative support, this could be the role for you! Key Responsibilities: Administrative Support: Provide daily assistance to the Director of Finance, including managing calendars, scheduling meetings, and organizing travel arrangements. Documentation: Prepare, review, and maintain financial reports, documents, and correspondence with a keen eye for accuracy. Ensure materials are correctly filed. Communication: Serve as a detail-oriented liaison between the Finance Director and internal departments, external stakeholders, and partners. Efficiently handle incoming and outgoing communications. Meeting Coordination: Organize and schedule meetings, prepare agendas, take meeting minutes, and track action items for follow-ups. Data Management: Assist in collecting, analyzing, and presenting financial data. Update databases and maintain spreadsheets to ensure information is current and accessible. Project Assistance: Provide essential support for finance-related projects by meeting deadlines and achieving objectives set by the Director of Finance. Office Management: Lead general administrative operations within the Finance Department, including ordering supplies, managing equipment, and maintaining a tidy workspace. The company offers a comprehensive benefits package that includes medical, dental, and vision coverage. Generous paid vacation time to foster work-life balance. A 401(k) with a 3% match following 90 days of employment. If you are interested, please apply directly or reach out to Bridget Killen.

Unlock Your Career Potential: Support at ADP. Every day, thousands of organizations around the world rely on ADP. As a worldwide leader in business outsourcing solutions with 60+ years of experience and over half a million customers, our products and services enable companies large and small to do business. As part of ADP's support team, you play a shared role in our success -- you'll work alongside a team of talented and highly motivated individuals at one of the most innovative companies in the world. Here, you'll find the tools and flexibility you need to create your own path, supported by comprehensive training and support to improve your skills and knowledge. This position is Full Time 40 Hours a week based on an 8 am -5 pm Monday - Friday schedule. At the Hiring Managers approval this position is eligible for Remote work from home Hybrid - 1-2 days a week out of the 5 day work week. Minimum of 3 days in Office is expected after the training period. ADP is hiring an Administrative Support II professional. In this position, you'll couple your positive attitude, superb organizational skills and deep understanding of ADP to ensure smooth functioning of activities and processes across select areas of our business. We strive for every interaction to be driven by our CORE values: Insightful Expertise, Integrity is Everything, Service Excellence, Inspiring Innovation, Each Person Counts, Results-Driven, - Social Responsibility. RESPONSIBILITIES: Perform clerical, administrative and office duties of a responsible and confidential nature Route and answer correspondence Independently establish, organize and maintain files and initiate follow up as needed Compile, analyze and summarize statistics and information Communicate new policies and procedures to the department and coordinate the gathering of information as directed, Create formulas/formats of moderate complexity and determine hardware/software requirements May coordinate off-site meetings and conventions; assist with schedule management; arrange appointments, travel, meetings, conference calls and process expense reports Follow standardized formats and established internal procedures Organize correspondence and email; respond to requests for information Coordinate activities between departments and outside parties Provide support to other members of management and department as requested This position is Full Time 40 Hours a week role based on an 8-5 Mon - Fri schedule. After initial training this position is eligible for Remote work from home Hybrid 1-2 days a week. QUALIFICATIONS REQUIRED: High School diploma or equivalent education/experience Minimum of 2 years of administrative support experience in a similar environment PREFERRED QUALIFICATIONS: Preference will be given to candidates who have the following: Some college courses/specialized secretarial training Excellent communication skills both verbal and written Superb organization skills Strong knowledge of Microsoft Office (Word, Excel, PowerPoint) with experience producing high quality reports, presentations and other documents Proven ability to work effectively both independently and in a team-based environment Ability to handle confidential matters Substantial knowledge of the department's operation and company procedures Proven ability in assembling, compiling, analyzing and summarizing data Ability to work independently on projects and anticipate and address issues in the supervisor's absence Capable of independent and innovative thinking, with proven decision-making skills Experience working with senior management

Bellevue LifeSpring is looking for a detail-oriented, organized individual who is collaborative and likes to work with a team. Must be passionate about our mission to support children in need in the Bellevue community, able to stay calm under pressure, and enjoy working with a wide range of personality types. The Family Support Administrator, focusing on client intake, is the first point of contact for families we support. As one of the members of a close-knit team, each day will present new challenges, and your individual input will be valued and appreciated. You will report to the Programs Director and work on our Family Support Administration team, in addition to the Bellevue LifeSpring team. Your responsibilities will include providing quality customer service (in English and Spanish), connecting clients with community resources to meet their needs, managing applications for rent support to ensure eligibility for our programs, tracking applications, performing data entry and database navigation, running reports, and referring applications to a Family Support Administrator. You will also work at the Bellevue Family Hub Resource Centers a minimum of two days a week greeting families and checking them in for assistance. If you enjoy working in a fast-paced environment on diverse projects, you'll fit right in with our team. Responsibilities Provide information regarding programs and explain requirements for services during phone inquiries. Screen clients for eligibility. Conduct preliminary assessment interviews over the phone for families requesting assistance. Work with landlords to get the necessary documentation and paperwork needed to provide assistance. Refer clients to appropriate Social Service Agencies and exchange pertinent information with these agencies. Complete client intake forms and keep appropriate records of assistance provided. Participate in projects as and when needed. Ability to arrive at meetings and events at various Bellevue locations, on time and prepared to work. Ability to work occasional evening, weekday, and weekend hours is required for educational workshops and special events. Participate in projects as and when needed Other duties as assigned Preferred Qualifications 2-3 years of experience of increasing responsibility in operations, administrative, or office management High level of proficiency with MS Office suite and Excel. Ability to adopt and use new technology tools (i.e. database, SharePoint, Zoom, etc.) Excellent customer service skills, including phone, written, and verbal communication skills in English and Spanish Exceptional organizational skills, attention to detail, and ability to prioritize and manage multiple projects simultaneously Demonstrated customer service mentality and ability to maintain composure under pressure Ability to work independently and as part of a team Speaking and writing fluently in Spanish is a requirement What We Offer Remote work 2-3 days/week. Full-time, hourly position with eligibility for overtime during events $26.00-$28.00/hour DOE Health, dental, and vision benefits at no cost 12 paid holidays, 19 days of accrued PTO/sick leave About Us Bellevue LifeSpring provides support for children living in poverty in Bellevue with food, clothing, and emergency assistance. We are managed by a Board of Directors and supported by hundreds of energetic and committed volunteers. Bellevue LifeSpring is committed to a diverse and inclusive workplace. Bellevue LifeSpring is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request a reasonable accommodation, please email ***************************. This job description is not a contract of employment. Employment with Bellevue LifeSpring is at will. Bellevue LifeSpring reserves the right to change, add, or remove any duty or qualification listed here at any time with or without notice. Sound interesting? To apply to join our team, submit a cover letter and resume to *****************************. A cover letter is required to be considered for this position. Please include the position title in the subject line.

Job Title Operations Assistant - REMOTE role Reports to: CEO and Director of Operations Revenue Size - 5- 10 million Been in Business for 5 years, they need to hire due to growth company is having The position is opened due to growth, business is doing well 50K - 60k on Salary Range - some wiggle room for a Rockstar The client is still operating as a startup so please know there is NO health benefits or PTO pay at the present time, but it is something they are looking into adding as the business scales - But a request for off time will be honored with notice Job Title Operations Assistant - REMOTE role - DFW area candidate only will be considered Keys: 1. Business backend Operations 2. Assisting the CEO and the Director of Operations 3. Dynamic, eager to help company grow About Us: We're a fast-growing beauty brand passionate about delivering exceptional products and experiences to our customers. As we expand, we're looking for a dedicated Operations Assistant to join our team and become a key part of our back-end operations business side. Job Title: Backend Operations Assistant (Remote) Reports To: CEO & Director of Operations Employment Type: Full Time About Us We're a rapidly scaling eCommerce beauty brand devoted to delivering premium products-and an equally premium customer experience. Innovation, agility, and a passion for empowering our community are the cornerstones of our culture. As we grow, we're building a lean, high impact operations team that keeps everything running smoothly behind the scenes. Position Overview The Backend Operations Assistant is a pivotal, cross functional role supporting both our CEO and Director of Operations. You'll tackle a wide range of business-critical tasks-from licensing paperwork and vendor coordination to meeting prep, workflow improvements, and data reporting. If you're an organized self starter who loves turning chaos into clarity and efficiency, this role is for you. Key Responsibilities Licensing & Compliance · Coordinate and track federal, state, and international beauty, product licenses and renewals. · Maintain accurate compliance documentation and manage deadlines. Administrative Support · Manage calendars, schedule meetings, and prepare agendas, briefs, and minutes. · Draft, proofread, and format internal documents, presentations, and reports. Operational Problem-Solving · Identify and resolve routine operational challenges, escalating complex issues as needed. · Propose and implement solutions to enhance workflow and process efficiency. Data Entry & Analysis · Perform accurate data entry and maintain spreadsheets for inventory, sales, and logistics. · Conduct basic data analysis and generate reports to support operational decision-making. Process & Workflow Optimization · Document current workflows and assist in developing streamlined procedures. · Implement standard operating procedures (SOPs) and track adoption across departments. Cross Functional Liaison · Act as the operational bridge between customer service, fulfillment, marketing, and finance teams. · Monitor task progress and help ensure timely delivery of key initiatives. What You'll Bring 3 years of experience in operations, executive assistance, or project coordination (eCommerce or CPG or Retail preferred). Excellent organizational and time management skills. Strong written and verbal communication abilities. Analytical mindset with strong attention to detail. A resourceful, proactive attitude and the ability to work independently. Passion for the beauty industry and desire to grow with the brand long-term. Why Join Us? Fully remote role with flexible scheduling A chance to be part of a growing, supportive team Room for career development and advancement Work in an exciting and fast-paced beauty industry Employee discounts and product perks

San Francisco, CA - Hybrid Work Arrangement - Background Check Required About the Organization Our foundation works to advance a world where nature and communities thrive. With a focus on fostering collective action to address complex social challenges, we support field building, movement infrastructure, and collaborations necessary for significant and sustainable change. We are headquartered in San Francisco, California, with partners across the globe. Administrative Assistant Role We are seeking a detail-oriented, collaborative self-starter to join our mission-driven team as Administrative Assistant. This key team member provides administrative support for the Foundation with lead responsibility on physical and virtual office operations. The Administrative Assistant will play an important role in our hybrid workspace, working proactively to ensure our office is a safe and welcoming space for focus, collaboration, and fun. This is a full-time non-exempt position, located in San Francisco, reporting to the Chief Operating Officer (COO). Our hybrid work arrangement includes in-office presence Tuesday, Wednesday and Thursday, with remote work on Monday and Friday, depending on business needs. Responsibilities Physical and Virtual Office Management: Proactively maintain Foundation-wide calendar including Zoom links or physical locations; ensure a comfortable and safe office by managing supplies for office and kitchen upkeep; monitor compliance with evolving COVID regulations and best practices Manage logistics for staff meetings, quarterly board meetings, and special events, which may be in-person or virtual; take notes and circulate resources before and after meetings Maintain overall office appearance and functionality by interfacing with vendors and building management. Troubleshoot minor computer, printer, smart phone, or other equipment issues; request IT service and support Create a welcoming and accessible environment for visitors: communicate directions to the office, arrange catering, greet guests, and set up for meetings Administrative Support: Accounting support: create weekly invoice payment memo which includes meticulous preparation of invoice submissions, proofreading, editing, and similar tasks COO support: manage calendar and meeting schedule, create expense reports, filing, and other tasks such as correspondence, presentations, expense analysis, reports, and summaries Document and contract support including proofreading, editing, formatting, light copy and scan projects, and maintaining paper and electronic filing systems Projects as needed such as: job postings, interview scheduling for recruiting, website updates, email blasts Skills and Experience Outstanding organizational, administrative, and analytical skills, with excellent attention to detail Highly developed computer skills including full literacy in Microsoft Office suite, including Word, Excel, PowerPoint, and especially Outlook for scheduling purposes Interest in our foundation's mission and grants programs Ability to see beyond the immediate tasks to understand how this role contributes to the broader organizational mission and goals The ability to anticipate needs within areas of responsibility and proactively accomplish tasks Strong writing and editing abilities The ability to be a self-starter who assumes hands-on responsibility, balances competing priorities and deadlines, and demonstrates sound judgment and good problem-solving skills Strong communication skills, capable of speaking and writing with all levels of formality Experience working in a professional office environment Interest, comfort, and strength working in a dynamic organization Mailchimp, WordPress, Zoom, and Photoshop skills are a plus Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing this position, the employee is regularly required to operate a personal computer for up to 8 hours a day, to talk on the telephone or webcam for multiple hours per day, and to have the ability to talk and hear. The employee is occasionally required to lift and/or move up to 10 pounds. Because this position has in-office responsibilities, the employee will need to be fully vaccinated against COVID-19, although reasonable accommodation requests will be considered.

We are working with a well known biopharmaceutical company seeking a skilled Administrative Assistant to join their team and provide complex administrative support functions for the VP, Head of Program Management and several other R&D groups, ensuring efficient office and logistical operations. The ideal candidate has the ability to work independently and flexibly in a fast-paced environment with strong initiative and follow-through. This is a great contract opportunity, and we are looking to fill the position as quickly as possible. Responsibilities Responsible for heavy calendar management utilizing Outlook Experience with support of remote senior leaders and team members Schedule meetings with internal and external groups as needed, including organizing all meeting logistics (availability of attendees, meeting rooms and equipment, online conferencing via Lync and catering as required) Manage confidential and proprietary material effectively and discreetly Demonstrate proficiency working with the procurement systems and processes, including processing new vendor requests and contracts Assist with creating/editing executive and/or departmental documents and presentations Assist with travel needs File expense reports in electronic and alternative systems as appropriate. Back up to other administrative assistants as needed, including European colleagues as needed Oversee and execute timely completion of additional projects, as needed Establish, update and maintain departmental files and records Type and format confidential and non-routine documents Qualifications Bachelor's degree preferred but not required 3+ years of related administrative experience in pharmaceuticals/biotechnology strongly preferred Prior experience working with technical teams or R&D preferred. Ability to work independently and manage multiple projects with superb accuracy Exceptional customer service skill with internal and external personnel Demonstrated exceptional MS Office skills (Word, Excel, Outlook, and PowerPoint). Must be able to work 8:00 am to 5:00 pm Eastern; office-based 3 days per week at NJ US HQ office in Morristown, with 2 remote working days per week

SMBC Group is a top-tier global financial group. Headquartered in Tokyo and with a 400-year history, SMBC Group offers a diverse range of financial services, including banking, leasing, securities, credit cards, and consumer finance. The Group has more than 130 offices and 80,000 employees worldwide in nearly 40 countries. Sumitomo Mitsui Financial Group, Inc. (SMFG) is the holding company of SMBC Group, which is one of the three largest banking groups in Japan. SMFG's shares trade on the Tokyo, Nagoya, and New York (NYSE: SMFG) stock exchanges. In the Americas, SMBC Group has a presence in the US, Canada, Mexico, Brazil, Chile, Colombia, and Peru. Backed by the capital strength of SMBC Group and the value of its relationships in Asia, the Group offers a range of commercial and investment banking services to its corporate, institutional, and municipal clients. It connects a diverse client base to local markets and the organization's extensive global network. The Group's operating companies in the Americas include Sumitomo Mitsui Banking Corp. (SMBC), SMBC Nikko Securities America, Inc., SMBC Capital Markets, Inc., SMBC MANUBANK, JRI America, Inc., SMBC Leasing and Finance, Inc., Banco Sumitomo Mitsui Brasileiro S.A., and Sumitomo Mitsui Finance and Leasing Co., Ltd. The anticipated salary range for this role is between $123,000.00 and $180,000.00. The specific salary offered to an applicant will be based on their individual qualifications, experiences, and an analysis of the current compensation paid in their geography and the market for similar roles at the time of hire. The role may also be eligible for an annual discretionary incentive award. In addition to cash compensation, SMBC offers a competitive portfolio of benefits to its employees. **Role Description** The Compliance Program Manager will join the Compliance Administrative Office supporting the Chief Compliance Officer (CCO) for the Americas Division, playing a key role in driving strategic priorities across the Compliance Department. This role offers significant exposure to senior management, regulatory authorities, and other key stakeholders, providing an exceptional opportunity to gain insights across the three pillars of SMBC's Compliance Program: Corporate Compliance, Central Compliance, and Financial Crime Compliance. **Role Objectives** + Provide support to the Chief Compliance Officer in managing departmental strategic initiatives. + Develop and deliver impactful, clear, and concise presentations and materials for senior management, regulators, compliance leadership, and other key stakeholders. + Prepare and refine compliance reporting and communications to ensure clarity, accuracy, and relevance for board-level and executive management review. + Identify key regulatory developments and industry trends, analyzing their potential impact on the Compliance Program. + Assist in the planning, execution, and oversight of strategic compliance projects. + Establish effective partnership with key Compliance stakeholders and develop a strong understanding of the horizontal view of the department to support sourcing of reporting elements. + Foster collaboration and engagement across the Compliance Department, enhancing overall operational effectiveness and organizational alignment. + Serve as a strategic liaison between Compliance, the Corporate Secretary Team, Regulatory Affairs, and other internal functions. + Champion continuous improvement by identifying opportunities to enhance department operations, effectiveness, and stakeholder satisfaction. **Qualifications and Skills** + Bachelor's degree required. + 3-7 years of relevant experience in compliance, financial services, legal, consulting, or a related field. + Ability to produce executive-level communications and presentations, particularly in PowerPoint, tailored to diverse, senior audiences. + Proven track record in proactively managing tasks, providing timely updates, and escalating issues effectively. + Excellent interpersonal skills, with a demonstrated capability to effectively engage and influence senior-level stakeholders and regulators. + Strong analytical and strategic thinking skills, with the ability to synthesize complex regulatory issues into clear, actionable insights. + Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, SharePoint). + Exceptional organizational skills, attention to detail, and commitment to meeting deadlines in a dynamic, fast-paced environment. \#LI-RCH SMBC's employees participate in a Hybrid workforce model that provides employees with an opportunity to work from home, as well as, from an SMBC office. SMBC requires that employees live within a reasonable commuting distance of their office location. Prospective candidates will learn more about their specific hybrid work schedule during their interview process. Hybrid work may not be permitted for certain roles, including, for example, certain FINRA-registered roles for which in-office attendance for the entire workweek is required. SMBC provides reasonable accommodations during candidacy for applicants with disabilities consistent with applicable federal, state, and local law. If you need a reasonable accommodation during the application process, please let us know at accommodations@smbcgroup.com.

Job Level: Vice President Job Function: Business Operations Employment Type: Full Time SMBC Group is a top-tier global financial group. Headquartered in Tokyo and with a 400-year history, SMBC Group offers a diverse range of financial services, including banking, leasing, securities, credit cards, and consumer finance. The Group has more than 130 offices and 80,000 employees worldwide in nearly 40 countries. Sumitomo Mitsui Financial Group, Inc. (SMFG) is the holding company of SMBC Group, which is one of the three largest banking groups in Japan. SMFG's shares trade on the Tokyo, Nagoya, and New York (NYSE: SMFG) stock exchanges. In the Americas, SMBC Group has a presence in the US, Canada, Mexico, Brazil, Chile, Colombia, and Peru. Backed by the capital strength of SMBC Group and the value of its relationships in Asia, the Group offers a range of commercial and investment banking services to its corporate, institutional, and municipal clients. It connects a diverse client base to local markets and the organization's extensive global network. The Group's operating companies in the Americas include Sumitomo Mitsui Banking Corp. (SMBC), SMBC Nikko Securities America, Inc., SMBC Capital Markets, Inc., SMBC MANUBANK, JRI America, Inc., SMBC Leasing and Finance, Inc., Banco Sumitomo Mitsui Brasileiro S.A., and Sumitomo Mitsui Finance and Leasing Co., Ltd. The anticipated salary range for this role is between $123,000.00 and $180,000.00. The specific salary offered to an applicant will be based on their individual qualifications, experiences, and an analysis of the current compensation paid in their geography and the market for similar roles at the time of hire. The role may also be eligible for an annual discretionary incentive award. In addition to cash compensation, SMBC offers a competitive portfolio of benefits to its employees. Role Description The Compliance Program Manager will join the Compliance Administrative Office supporting the Chief Compliance Officer (CCO) for the Americas Division, playing a key role in driving strategic priorities across the Compliance Department. This role offers significant exposure to senior management, regulatory authorities, and other key stakeholders, providing an exceptional opportunity to gain insights across the three pillars of SMBC's Compliance Program: Corporate Compliance, Central Compliance, and Financial Crime Compliance. Role Objectives * Provide support to the Chief Compliance Officer in managing departmental strategic initiatives. * Develop and deliver impactful, clear, and concise presentations and materials for senior management, regulators, compliance leadership, and other key stakeholders. * Prepare and refine compliance reporting and communications to ensure clarity, accuracy, and relevance for board-level and executive management review. * Identify key regulatory developments and industry trends, analyzing their potential impact on the Compliance Program. * Assist in the planning, execution, and oversight of strategic compliance projects. * Establish effective partnership with key Compliance stakeholders and develop a strong understanding of the horizontal view of the department to support sourcing of reporting elements. * Foster collaboration and engagement across the Compliance Department, enhancing overall operational effectiveness and organizational alignment. * Serve as a strategic liaison between Compliance, the Corporate Secretary Team, Regulatory Affairs, and other internal functions. * Champion continuous improvement by identifying opportunities to enhance department operations, effectiveness, and stakeholder satisfaction. Qualifications and Skills * Bachelor's degree required. * 3-7 years of relevant experience in compliance, financial services, legal, consulting, or a related field. * Ability to produce executive-level communications and presentations, particularly in PowerPoint, tailored to diverse, senior audiences. * Proven track record in proactively managing tasks, providing timely updates, and escalating issues effectively. * Excellent interpersonal skills, with a demonstrated capability to effectively engage and influence senior-level stakeholders and regulators. * Strong analytical and strategic thinking skills, with the ability to synthesize complex regulatory issues into clear, actionable insights. * Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, SharePoint). * Exceptional organizational skills, attention to detail, and commitment to meeting deadlines in a dynamic, fast-paced environment. #LI-RCH SMBC's employees participate in a Hybrid workforce model that provides employees with an opportunity to work from home, as well as, from an SMBC office. SMBC requires that employees live within a reasonable commuting distance of their office location. Prospective candidates will learn more about their specific hybrid work schedule during their interview process. Hybrid work may not be permitted for certain roles, including, for example, certain FINRA-registered roles for which in-office attendance for the entire workweek is required. SMBC provides reasonable accommodations during candidacy for applicants with disabilities consistent with applicable federal, state, and local law. If you need a reasonable accommodation during the application process, please let us know at accommodations@smbcgroup.com. Nearest Major Market: Jersey City Nearest Secondary Market: New York City

ATIA Holding is a group of two companies: ATIA Ltd and ATIA Consulting. Website: ****************** LinkedIn: ********************************************** ATIA Ltd Website: *********** ATIA Ltd is multinational company which has 2 main sectors: -First sector: ISO Standards - which includes: 1. ISO Implementation 2. ISO Consultation 3. ISO Certification -Second sector: Software Development 1.Developing applications for all technologies and platforms 2.Enterprise Resource Planning (ERP), 3.Customer Relationship Management System (CRM), 4.Learning Management System (LMS), 5.Document Management System (DMS), 6. Service Desk Plus (SDP), 7.Service Management Systems (SMS), 8.Business Continuity Management Systems (BCMS), 9.Information Security Management Systems (ISMS), ATIA Consulting Website: ************************** The areas of operation for ATIA Consulting company are: 1. Design and implementation of information systems which include Service Desk solutions, Learning Management Systems, testing of information security of information systems and other information systems 2. Certification from the 'Best Management Practises' for IT Service Management frameworks which include: ITIL, PRINCE2, MSP, MoR, MoP, P3O, P3M3, MoV 3. Implementation, certification, testing and maintenance of Management systems for the management of quality, IT services and information security, including: ISO 9001, ISO 14001, HACCP, ISO/TS 16949, ISO 17025, OHSAS 18001, ISO 20000, ISO 22000, ISO 22301, ISO 27001, ISO 27005, ISO 31000, ISO 50001 4. Education from different frameworks and standards for the management of the organization, services and management systems: ITIL, PRINCE2, MSP, MoR, MoP, P3O, P3M3, MoV, ISO 9001, ISO 14001, HACCP, ISO/TS 16949, ISO 17025, OHSAS 18001, ISO 20000, ISO 22000, ISO 22301, ISO 27001, ISO 27005, ISO 31000, ISO 50001, CobiT, eTOM, TOGAF etc. Job Description We are looking for students who are willing to work as FB Administrators, with possibility to get full time position. Students will work from home, and they will be responsible for promoting and collecting likes for our Facebook page (facebook.com/usinside) and for our website (usa-inside.com). Students will be paid based on their results. Qualifications English Language Facebook Administration Social Networking Needs to be admin of at least one FB page Additional Information All your information will be kept confidential according to EEO guidelines. For more information, please visit our websites: ****************** ****************** ***********

NoGigiddy, a leading gig staffing platform revolutionizing the industry, is seeking a motivated and detail-oriented Remote Administrative Support Specialist to join our dynamic team. As a Remote Administrative Support Specialist, you will play a crucial role in providing exceptional administrative support to our gig workers and ensuring a seamless experience on our platform. With NoGigiddy's innovative approach to gig staffing, this is an excellent opportunity to contribute to a company that puts flexibility and convenience at the forefront. As the Remote Administrative Support Specialist, you will have the opportunity to work remotely and be part of a team dedicated to making gig work better for everyone. Your responsibilities will include liaising with gig workers, communicating shift opportunities, and addressing any queries or concerns they may have. Additionally, you will be responsible for maintaining accurate and up-to-date records, coordinating scheduling, and providing general administrative support. Responsibilities Communicate effectively with gig workers to inform them of available shifts and opportunities in real-time. Address gig worker queries and provide comprehensive support through various channels, including email, chat, and phone communication. Maintain accurate and detailed records of gig workers, including contact information, availability, and preferences. Coordinate shift scheduling and make adjustments as necessary to ensure efficient utilization of gig workers. Provide administrative support by preparing reports, managing documentation, and assisting with data entry tasks. Collaborate with internal teams to facilitate seamless communication and streamline processes. Contribute to ongoing improvements of the gig worker experience by providing feedback and insights. Requirements Proven experience in administrative support roles, preferably in the staffing and recruiting industry. Proficient computer skills, including experience with Microsoft Office Suite and CRM software. Strong organizational and time management skills with the ability to manage multiple tasks simultaneously. Excellent communication skills, both written and verbal, to effectively interact with gig workers. Detail-oriented mindset with a high level of accuracy in data entry and record-keeping. Ability to work independently and remotely, demonstrating self-motivation and initiative. Flexibility and adaptability to thrive in a fast-paced, dynamic environment.

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry-leading practices. ProSidian services focus on the broad spectrum of Enterprise Solutions for Risk Management | Compliance | Business Process | IT Effectiveness | Energy & Sustainability | Human Capital. We help forward-thinking clients solve problems and improve operations. Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals nationally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes. Our Services are deployed across the enterprise, target drivers of economic profit (growth, margin and efficiency), and are aligned at the intersections of assets, processes, policies and people delivering value. ProSidian clients represent a broad spectrum of industries to include but are not limited to Energy, Manufacturing, Chemical, Retail, Healthcare, Telecommunications, Hospitality, Pharmaceuticals, Banking & Financial Services, Transportation, Federal and State Government Agencies. Learn More About ProSidian Consulting at ****************** Job Description ProSidian Seeks a Hanford Office Administration Support Specialist - GSSC (Time and Materials) to support an engagement for the US Dept. of Energy (DOE) Hanford. This service supports Government, Public Sector, and Infrastructure Sector clients, and ProSidian Team Members work to provide Office Administrative Support Services (On-Site) to The United States Department of Energy (DOE), Hanford to support the Government's management of the Hanford Site in Richland, Washington. The Administrative Support Specialists shall: Provide all labor for the services as described in the Description of Services. Administration Support Specialists shall manage the schedule, frequency, duration, and staffing requirements to optimize the use of the workforce in supporting this requirement. Comply with all applicable U.S. Department of Energy Directives and other requirements documents defined in BPA. Comply with all applicable: a) Federal, State of Washington, and local laws and regulations; and) DOE Directives and other requirements documents defined. Hanford Office Administration Support Specialist Candidates shall work to support requirements for FY21-006: Hanford Office Administrative Support Services Swim Lanes DESCRIPTION OF SERVICES ProSidian Administrative Support Specialists serve as “Secretary and Administrative Assistants” for DOE Hanford Division Directors and Assistant Managers. Perform general and complex secretarial tasks to include correspondence control, word processing, conferences, meetings, travel arrangements using electronic travel system, and report preparation. Duties include: Screening calls visitors, and incoming correspondence and respond to requests for information concerning office procedures. Prepare routine non-technical and complex correspondence, and assist in the preparation of various management reports and documents. Coordinate information to facilitate the completion of tasks and prepare presentation material. Review outgoing material and correspondence for internal consistency and conformance with agency procedures, interface with technical staff to bring activities to closure. Schedule appointments, make arrangements for meetings and assemble established background material; as directed may attend meetings and record and report on proceedings. Schedule and set up conference rooms and/or offices for DOE HQ teams and visitors as directed. Perform data entry to enter, retrieve, change and present text, tabulations, or statistical data. Submit requests or place orders, as appropriate, for printer and copier machine toners and cartridges and distribute accordingly. Prepare paperwork for office moves coordinating with the Facility Manager and Hanford Management. GENERAL REQUIREMENTS AND SCOPE OF WORK: Specific work in this position requirement stipulates onsite location of employees for performance of work once DOE Hanford Site employees return to offices at the Stevens complex. Currently, with the COVID 19 epidemic, most work is performed utilizing telework, but this may change as the Hanford Site progresses in phases. Once the Hanford Site has progressed for in-office activities all contractor support is expected to transition to 100% in-office support. Office space and equipment to perform the description of services will be provided by DOE for work performed in the Hanford Site Offices. For telework, The Administrative Support Specialists will be responsible to have the equipment and capabilities to work from home. It is anticipated that all the work shall transition into 100% in-office capability in the future. Inherent governmental functions will be performed by DOE staff. The Administrative Support Specialists shall not perform any inherently governmental functions under this contract, including but not limited to: development and formulation of DOE policies, programs, projects, and acquisition strategy, product acceptance, representing DOE in any forum, and providing direction and control to DOE employees. WORKING HOURS: The Administrative Support Specialists shall work on a full-time basis with work hours consistent with normal business hours at DOE Hanford. Specific work schedules may be set by the Government as determined to best support mission requirements. 40-hour workweeks with 5, 8-hour days is the standard work schedule with alternate work schedules approved, as required, to maintain alignment with the organization(s) being supported. #RichlandWAJobs #HanfordWAJobs #TriCitiesJobs #TriCitiesWAJobs #KennewickWAJobs #YakimaWAJobs #PascoWAJobs #BentonCounty WAJobs #FranklinCountyWA Jobs #Jugaad Qualifications The Hanford Office Administration Support Specialist - GSSC shall have consecutive employment in a position with comparable responsibilities within the past five (5) years, Must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/PowerPoint) and related tools and technology required for the position. Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. PERFORMANCE ADMINISTRATION DOE utilizes Technical Monitors to provide oversight of Contractor performance and deliverables to ensure quality and timely products are provided throughout the period of performance. Deliverables will be identified in advance of due dates whenever practical, but The Administrative Support Specialists can expect emergent work scope to support, as well. ProSidian Administrative Support Specialists shall work independently and collaboratively with the Government, General Services Support Contractor (GSSC), Prime, and Subcontractor staff on a variety of mission requirements. Contractor personnel shall interface and follow-up with various levels of management and staff for receipt, coordination, draft, and final deliverable development, as well as provide proactive status updates and communication on progress or impediments to progress as needed to facilitate the expeditious accomplishment of the work specified. Experience and qualification information - Minimum of 6-10 years experience in an office or business environment. (this can be a combination of education and work experience). Expertise in Microsoft Word, Outlook, Excel, and schedule management. Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe) environment, familiarity with Microsoft messaging and collaboration software, environment and highly functioning in Microsoft Office applications, including Word, Outlook, Excel, and PowerPoint, and internet management tools to enable the employee to produce multiple administrative/clerical products as requested. Experience with multiple customers of a manager's staff of (5 - 40 individuals) Assists and/or back-up for Manager's Office Secretary as needed. The Administrative Support Specialist Personnel must demonstrate: Strong clerical, administrative, and organizational capabilities. Familiarity with or ability to learn/use other technology management tools employed at Hanford to enable the employee to produce a number of administrative/clerical products. Excellent responsiveness and customer service skills. Ability to perform in a fast-paced, high-stress work environment on highly visible workloads with relative autonomy. Ability to manage work environment and workload with a minimum of supervision, based on knowledge of work priorities. Ability to set and achieve goals, working successfully as an individual contributor or as part of a team. Ability to work well under pressure and within established guidelines. Ability to develop high-quality work products, to include proper grammar, spelling, and punctuation in accordance with the DOE Hanford Correspondence Manual and general office materials/guides. Compliance with site-specific safety and security requirements, including badging and office protocols. Excellent oral and written communication skills Good time-keeping practices including good attendance habits. High School Diploma U.S. Citizenship Required - You must be a United States Citizen The Administrative Support Specialists will be measured against these performance standards periodically utilizing the Quality Assurance Surveillance Plan. All ProSidian staff must be determined eligible for a “Facility Access Authorization” (also referred to as an “Employment Authorization”) by the USG's designated Security Office. TRAVEL: Occasional travel may be required to attend meetings, events, site visits, or other training requirements. Travel is coordinated with the technical point of contact and approved in writing by the Contracting Officer in advance, is allowed, in accordance with Federal Travel Regulations. LOCATION: Work shall be conducted at or in proximity to The Hanford Eastern Washington (Tri-Cities - Kennewick | Pasco | Richland) Area. Additional Information CORE COMPETENCIES Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader Leadership - ability to guide and lead colleagues on projects and initiatives Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people Communication - ability to effectively communicate to stakeholders of all levels orally and in writing Motivation - persistent in pursuit of quality and optimal client and company solutions Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications Organization - ability to manage projects and activity, and prioritize tasks ------------ ------------ ------------ OTHER REQUIREMENTS Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public, and social sectors Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together Humility - exhibits grace in success and failure while doing meaningful work where skills have an impact and make a difference Willingness - to constantly learn, share, and grow and to view the world as their classroom

This job posting is by invite only. Please do not apply to this posting if you have not been sent this link directly. To begin our contingent worker process, please click Apply to enter your information in Workday. This will allow us to get you set up in our HR System.

APPLICATION INSTRUCTIONS: * CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. * CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. * If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants. JOB DESCRIPTION AND POSITION REQUIREMENTS: The Center for Nursing Research (CNR) is looking for a dynamic and energetic individual to join the team. This is a part time administrative support assistant. This opening provides general administrative and records support for the CNR in the Ross and Carol Nese College of Nursing. This opening serves as a point of contact for the office. Administrative duties will include agenda preparation and dissemination to faculty and/or committee members, note taking at various meetings. This opening entails applying knowledge of principles, practices, and procedures of the units to complete assignments; promoting a culture that is conducive to effective relationships among diverse faculty, staff, and students; maintaining confidential and/or sensitive information and materials; typically working under general supervision, while performing assignments that are varied and somewhat complex. Job Duties * Greet students and faculty, provide information and/or refer as appropriate; review and respond to phone and email communications; act on routine requests. * Schedule faculty meetings via Zoom - Committee meetings also on Zoom; reserve meeting or information session classroom/conference rooms; order refreshments. * Compile and organize information to develop agendas, meeting materials, and minutes. * Serve as resource to others on daily office operations including office equipment, software application usage, and information processing procedures. * Maintain inventory and order/purchase office supplies and marketing materials; arrange for equipment and suite maintenance; process work orders for facilities repairs/IT/other office needs. * Maintain confidential and/or sensitive information and materials. * Assist with promotion, placement, and payment of undergraduate student research assistants. * May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized. Other duties may include: * Assist with proofreading documents. * Assist with training work-study students. * Support committees by taking minutes at meetings, scheduling meetings, and preparing documents and reports. * Serve on committees or assist with special projects. * Other duties as assigned. Requirements and Qualifications Skills & Qualifications: * Strong organizational and time-management skills. * Ability to manage multiple tasks and prioritize effectively. * Proficient in Microsoft Office software. * Excellent communication skills, both written and verbal. * Previous administrative experience is a plus. * Experience in Microsoft Office, including Word and Excel, is preferred. * Must possess the ability to maintain confidentiality and to work in a team-oriented environment. Education and Experience: * This opening will be filled at the level of Intermediate Support, depending on the final applicant's experience and education. * The minimum requirement for the Intermediate Support level is a High School Diploma and two (2) years related experience. Or, an equivalent combination of education and experience. Review of resumes and cover letters will begin immediately. This opening offers a flexible work arrangement that combines remote and on-campus work of approximately 20 hours per week. Questions related to flexible work should be directed to the hiring manager during the interview process. The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission. CAMPUS SECURITY CRIME STATISTICS: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. Employment with the University will require successful completion of background check(s) in accordance with University policies. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact ************. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines University Park, PA