Administrative associate jobs in Kentwood, MI - 166 jobs

Hours: Full-time (40 hrs/week) Salary Range: $18 - $20/hourly At Bethany Christian Services, we believe families providethe strongest foundation for care and connection. That's why we focus onstrengthening and empowering families, always advocating for family-centeredsolutions to keep children safe. Our work began in 1944 with the care ofa single child. Today, inspired by our faith, our aim is to demonstrate thelove and compassion of Jesus in our services for children, youth, andfamilies. Working at Bethany means joining a team of nearly 2,000 dedicatedprofessionals with diverse skills, serving communities across the country.Together, we're united in our mission and these shared values: we're motivatedby our faith, we support one another, we champion justice, we pursueexcellence, and we're in it for the long haul. The Administrative Assistant is primarily responsible for providing technical reporting and database administrative support to program staff to ensure streamlined data and reporting management. This individual will also be responsible for maintaining comprehensive knowledge of the program client database. This position is expected to function effectively with moderate supervision while following the guidelines given on procedures, along with agency, federal, and state regulatory requirements. ESSENTIAL JOB RESPONSIBILITIES Gather, compile, and report program data regarding foster youth in care to submit quarterly reporting to leadership in collaboration with Regional Quality Assurance Program Manager; Track reports submitted to the Office of Refugee Resettlement (ORR) and support case managers with managing those submissions, as needed; Generate the youth Medical Passport documents in accordance with state policy; Maintain information in the state's provider databases for all entities providing services to program youth and receive payment from the state; Accurately enter upcoming court hearing information into the state's foster care database; Promptly provide Case Managers the required form(s) for youth not living independently; Complete and submit youth funding requests to MDHHS for approval; Complete, submit, and maintain youth medical and dental funding requests to ORR and MDHHS for expenses incurred outside of insurance coverage; Work collaboratively with the team to ensure funding request processing is completed in a timely manner; Complete accurate data entry updates related to changes in the client's demographic information, such as residential address; Promptly forward new communications or emails to Case Managers upon reviewing new policy updates from Bethany, MDHHS, Medicaid, ORR, and other agencies in collaboration with the Regional QA Program Manager, as needed; Effectively track youth independent living contracts and support case managers with completion of contracts, as needed; Track and report on completed staff training hours in compliance with agency, federal and state requirements; Stay abreast of all agency, federal, and state regulatory requirements related to social services; Complete other duties as assigned. QUALIFICATIONS: High School Diploma or equivalent; At least one (1) year of experience in child welfare or refugee foster care, a plus; Excellent verbal and written communication skills; Must be reliable with time sensitive deadlines and tasks; Must possess strong data management and organizational skills; Must demonstrate and possess a strong attention to detail; Demonstrated ability to work collaboratively with a team; Work well under pressure and adaptable to change; Computer skillssufficient to perform essential functions including knowledge of MicrosoftOffice suite; Must be 21 years old with a valid driver'slicense with at least 3 years driving experience in the U.S. to operate a vehicle on behalfof Bethany. Must also pass a Motor Vehicle Records (MVR) check and maintain areliable vehicle with proof of adequate insurance coverage; Pass a criminal history screen, including state and local child protection agency registries; Subscription to and integration of the agency Statement of Faith, Mission Statement, and Commitment to Unity. #LI-KD1

Would you like to work in a nice office environment with a great team? Look no further! We are currently recruiting for a medical office assistant to join our administrative team. Duties include Answering multiple line phone system, scheduling appointments, greeting patients, checking patients in and out and filing, working on the computer, handling miscellaneous office tasks. We are located in Southeast Grand Rapids. Our office is fast paced, and a private medical family practice. We are growing and are looking for excellent people to add to our team. We are looking for someone who is able to work cooperatively with a team of office staff to process paperwork and deliver exceptional customer service to our patients. The position is five days a week (40 hrs. per week). Medical office experience helpful along with strong computer skills. Skills Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Working knowledge of office equipment, like printers and fax machines and strong computer skills. Must be customer focused, have excellent phone skills and the ability to work as a team player. High School degree: additional qualification as an administrative assistant or medical assistant will be a plus. Strong patient service skills with a focus on creating a welcoming environment for patients. Join our team as a Medical Office Assistant where you can make a difference in the lives of patients while developing your career in the healthcare field. Proficiency in medical receptionist duties and familiarity with healthcare systems. Knowledge of health information management practices and regulations. Experience with electronic health record systems Excellent organizational skills with the ability to multitask effectively in a fast-paced environment. Strong communication skills, both verbal and written, to interact professionally with patients and staff. Attention to detail in managing patient records and administrative tasks. Benefits: 401(k) Medical Insurance Paid time off Beautiful office setting, great team atmosphere

Job Type: Full-time (Mon-Fri, 8am-5pm) Salary: $27-$28/HR Are you looking to join one of the world's leading professional services firms? We are seeking a skilled and proactive Administrative Assistant to provide comprehensive support to our Office Managing Partner (OMP). This role requires a high level of attention to detail, strong organizational skills, and the ability to handle multiple tasks simultaneously. Responsibilities Serve as primary on-site admin for the Office Managing Partner, managing calendar, inbox, travel, and expense reporting Coordinate meetings, conference calls, and internal events Prepare reports, format documents, and assist with LinkedIn/profile updates Distribute monthly office newsletters and marketing communications Track time and support CPA/CPE tasks and other OMP initiatives Liaise with clients, schedule restaurant reservations, and arrange gifts as needed Provide light tech troubleshooting and document e-signature support Assist in planning, coordinating, and executing internal and off-site events Attend vendor calls and handle catering, vendor escorts, and Certificates of Insurance Book venues, assist with restaurant reservations, send calendar invites, and register guests Qualifications Previous experience in an administrative or executive support role Proficient in Microsoft Office (Outlook, Word, Excel) Friendly, polished, and professional with strong communication skills Strong attention to detail, ability to multitask, and commitment to confidentiality Positive attitude and team-first mindset All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran

Hours: Full-time (40 hrs/week) Salary Range: $18 - $20/hourly At Bethany Christian Services, we believe families provide the strongest foundation for care and connection. That's why we focus on strengthening and empowering families, always advocating for family-centered solutions to keep children safe. Our work began in 1944 with the care of a single child. Today, inspired by our faith, our aim is to demonstrate the love and compassion of Jesus in our services for children, youth, and families. Working at Bethany means joining a team of nearly 2,000 dedicated professionals with diverse skills, serving communities across the country. Together, we're united in our mission and these shared values: we're motivated by our faith, we support one another, we champion justice, we pursue excellence, and we're in it for the long haul. The Administrative Assistant is primarily responsible for providing technical reporting and database administrative support to program staff to ensure streamlined data and reporting management. This individual will also be responsible for maintaining comprehensive knowledge of the program client database. This position is expected to function effectively with moderate supervision while following the guidelines given on procedures, along with agency, federal, and state regulatory requirements. ESSENTIAL JOB RESPONSIBILITIES Gather, compile, and report program data regarding foster youth in care to submit quarterly reporting to leadership in collaboration with Regional Quality Assurance Program Manager; Track reports submitted to the Office of Refugee Resettlement (ORR) and support case managers with managing those submissions, as needed; Generate the youth Medical Passport documents in accordance with state policy; Maintain information in the state's provider databases for all entities providing services to program youth and receive payment from the state; Accurately enter upcoming court hearing information into the state's foster care database; Promptly provide Case Managers the required form(s) for youth not living independently; Complete and submit youth funding requests to MDHHS for approval; Complete, submit, and maintain youth medical and dental funding requests to ORR and MDHHS for expenses incurred outside of insurance coverage; Work collaboratively with the team to ensure funding request processing is completed in a timely manner; Complete accurate data entry updates related to changes in the client's demographic information, such as residential address; Promptly forward new communications or emails to Case Managers upon reviewing new policy updates from Bethany, MDHHS, Medicaid, ORR, and other agencies in collaboration with the Regional QA Program Manager, as needed; Effectively track youth independent living contracts and support case managers with completion of contracts, as needed; Track and report on completed staff training hours in compliance with agency, federal and state requirements; Stay abreast of all agency, federal, and state regulatory requirements related to social services; Complete other duties as assigned. QUALIFICATIONS: Bachelor's degree in Social Science, Human Services, Behavioral Sciences, or related field of study from an accredited college; At least one (1) year of experience in child welfare or refugee foster care, a plus; Excellent verbal and written communication skills; Must be reliable with time sensitive deadlines and tasks; Must possess strong data management and organizational skills; Must demonstrate and possess a strong attention to detail; Demonstrated ability to work collaboratively with a team; Work well under pressure and adaptable to change; Computer skills sufficient to perform essential functions including knowledge of Microsoft Office suite; Must be 21 years old with a valid driver's license with at least 3 years driving experience in the U.S. to operate a vehicle on behalf of Bethany. Must also pass a Motor Vehicle Records (MVR) check and maintain a reliable vehicle with proof of adequate insurance coverage; Pass a criminal history screen, including state and local child protection agency registries; Subscription to and integration of the agency Statement of Faith, Mission Statement, and Commitment to Unity. #LI-KD1

The Administrative Support Professional enables agency executive to advance agency initiatives and goals by filtering and attending to the day-to-day functions that are part of the executive's roles so they can focus on the high-level leadership and strategy functions. The Administrative Support Professional manages schedules, phone calls, organizes documents, maintains records, creates and maintains meeting minutes and performs other administrative tasks the help executives perform their job. Wage Range: $42,000-$52,000.00 annually Are you passionate about discovering new ways to help empower people and make a difference in their lives? If you've got what it takes to support us in our mission to provide help and create hope through innovative, collaborative, and diverse programs within the community, then we've got the right opportunity for you. About Catholic Charities West Michigan Catholic Charities West Michigan (CCWM) is a community-based agency providing programs in Western Michigan and offering a variety of services in family preservation, behavioral health, child welfare, and community outreach. CCWM is committed to ensuring a diverse workforce and a work environment whereby all staff are treated with dignity, respect, and fairness. CCWM encourages persons of diverse backgrounds and faiths to apply for employment. Essentials Duties and Responsibilities Manages scheduling for agency director. Acts as the point of contact among directors, staff, clients, and other external partners. Formats information for internal and external communication -memos, emails, presentations, reports, etc. Types, proofreads and edits correspondence Drafts, reviews, and sends communications on behalf of agency directors. Screens and directs phone calls and distributes correspondence appropriately. Manages information flow in a timely and accurate manner. Manages directors' calendars and sets up meetings. Makes travel and accommodation arrangements when necessary. Drives to agency office locations as needed. Tracks daily expenses and prepares check requests, and other expense reports. Manages Program supply inventory. Assists in preparing Federal, State, and local reports, applications and grants. Produces brochures and mass mailings. Provides administrative support and assists with arrangements for staff, agency, and community events. Prepares meeting agendas, previous meeting minutes, and collateral materials. Prepares the meeting room, including food as needed, takes minutes during the meeting and prepares them for review and approval. Handles material that is confidential in nature, performs administrative functions and makes decisions based on organizational policy. Performs other special assignments at supervisor's request. Assist in developing, monitoring, and reviewing a strategic, comprehensive DEI Plan. Assist in maintaining DEI knowledge of current and emergent developments/trends, assess impact and recommend modifications in current and future strategies. Works closely with the Child Welfare Director to advance the CCWM's DEI goals. Drives for agency business Performs other special assignments at supervisor's request. Other Knowledge, Skills, and Abilities Ability multi-task and be a self-starter. Ability to work independently and in a team environment with a professional and diplomatic demeanor. Excellent word processing skills and experiences with other software applications (Adobe, Canvas, Prezi, Publisher). Excellent written and verbal communication skills. Superior organizational and time-management skills. Must be focused and meticulous with details. Ability to relate to diverse populations and cultures while communicating with staff, clients and the public in a professional and effective manner. This position requires reliable transportation. Must have a valid driver's license and good driving record with zero work restrictions. Must have personal auto insurance as required by law with minimum bodily injury coverage limits of $250,000 per person/$500,000 per incident or $500,000 combined. Must be willing to work irregular hours including evenings, holidays, and weekends. Must submit to Agency approved background checks. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an staff member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the staff member is regularly required to talk and/or hear. The staff member is occasionally required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The staff member, on occasion, may be asked to move or lift items up to 40 pounds in weight. WORK ENVIRONMENT: This position is primarily office/ hybrid work schedule based, however, on occasion may require travel to other Agency offices and/or client homes as required by position responsibilities and/or Agency management. This position will be routinely exposed to typical office noise levels and/or exposure to various weather conditions. Recommended Employment Qualifications Education: A bachelor's degree in business or a related field highly is preferred. Experience: A minimum of 1 year of experience in an administrative assistant role is required. A passion for cultivating a Diverse, Equitable and Inclusive environment is preferred. Professional Certificates, Licenses, and Registrations: none required Supervisory Responsibilities: This position does not have supervisory responsibilities. Our Mission Inspired by the Church's social teachings, Catholic Charities West Michigan fosters individuals and families to flourish by providing help and creating hope. Our Vision Catholic Charities West Michigan is called to create a just and compassionate community where all people can achieve their divine purpose. Our Values Sanctity of All Life Compassion Integrity Respect Equity CCWM is an equal opportunity employer, subject to all federal and state laws as applicable to a religious Agency.

Description can be found here: ************ applitrack. com/resa/onlineapp/1BrowseFile. aspx?id=527673

Mission Statement Restoring hope and freedom through rehabilitation. Provides support to the Executive Administration on daily tasks and projects, which will give the intern gainful experience in the Hospital Administration field. Essential Intern Functions: The Healthcare Administration internship will be tailored to match the intern's skills and help in developing new skills in the hospital administration field. A sampling of job assignments and projects are listed below. The intern may work in all areas or just a few. Assures smooth operations and support of the Executive Administration team exercising independent judgment and discretion. Prepares accurate reports and timely record keeping. Monitors workload, priorities, deadlines, and keeps them on task to successfully support the Executive Administration. Maintain and communicate agenda items and provides materials as needed. Assist with meeting minutes. Independently compose/develop routine memos, correspondence, agendas, reports, and written materials to communicate plans and programs. Maintain acute awareness of executive responsibilities and offers assistance to departments who report up to Executive Administration. Continually review and revise department documents in compliance with hospital policies. Collaborate and participate on departmental work standardization and process improvement. Plan and direct all general administrative responsibilities, including but not limited to: Contributes to event planning and arrangements for outside organizations. Provides project coordination and record keeping. A wide variety of administrative tasks involving the simple and very complex, having a breadth of organizational impact, security, and confidentiality. Collaborate and participate in departmental/programmatic meetings and disseminate information. Represents the Executive Administration in the placing, receiving, and directing phone calls, messages, information to callers, or referral to others. Maintain acute awareness of hospital and corporate issues and maintain administrative records and files, securely, as appropriate. Assist patients, employees, and visitors, take appropriate action, or refer individuals to the appropriate personnel. Essential Intern Qualifications (Knowledge, Education, and Training Requirements) Bachelor's Degree or Master's Degree Seeking Student. Proficiency with Microsoft Office, including Word, Excel and Outlook. Proven ability to create graphs, forms and databases and summarize results. Internet and web experience. Competent language, spelling, and grammar skills with the ability to proof business documents. The ability to demonstrate initiative and responsibility, perform multiple tasks, attend to detail, meet deadlines, adapt quickly to changes, and respond well to feedback. Good interpersonal and telephone skills. Physical Demands: Able to exert up to 10 pounds of force occasionally (up to 1/3 of the time); able to lift, carry, push, pull, up to 10 pounds occasionally; able to sit for the majority of the time, but may involve brief periods of time involving walking or standing; able to use keyboard frequently (1/3 to 2/3 of the time) Customer Service Responsibilities: Demonstrates excellent customer service behaviors consistent with organizational and departmental standards. Consistently promotes teamwork and direct communication with co-workers. Deals discretely and sensitively with confidential information. Responsibilities in Quality Improvement: Contributes by identifying problems and seeking solutions. Promotes patient/family satisfaction where possible; participates in departmental efforts to monitor and report customer service. Diversity and Inclusion Mary Free Bed values diversity and inclusion among patients, families and staff. We strive to hire people who reflect the communities we serve. Our employees will serve all patients, families and each other with dignity and respect. Reporting Relationship: Executive Administration Work Schedule 20-40 hours per week for a 12 week period. Actual hours and duration of internship will be determined at the time of position being awarded. This is a 12 week unpaid internship. The internship focus is on providing education and on-the-job training, and not actual employment. This training is considered a benefit for the intern, not Mary Free Bed Rehabilitation Hospital. The intern position is not a replacement for regular staff and the intern should not expect to be entitled to a job once training is complete. A monthly stipend may be offered and is intended to cover basic needs, such as lodging, meals and transportation. This internship will promote learning for specific learning goals related to managing risk in health care administration as noted in intern essential functions above. All Interns are supervised. Interns are required to work a certain number of hours but intern supervisor will work with each intern to be sure the hours do not conflict with academic participation in classes. Each Intern will receive a formal evaluation midway and at end of internship time period in relation to each interns specific learning goals. Mary Free Bed may work with each interns academic institution to determine academic credit that can be earned, but that is not a requirement. Mary Free Bed Rehabilitation Hospital reserves the right determine that requirements for complying with academic requirements for internship credit are beyond what the supervisor or department can reasonably provide. All interns are expected to follow all policies and procedures of Mary Free Bed Rehabilitation Hospital. Failure to follow Mary Free Bed Rehabilitation Hospital policies and procedures can lead to disciplinary action up to and including termination of the internship. If an intern is terminated the stipend may be reduced by proration to the date of termination. If you require a reasonable accommodation to perform the essential functions of this position, you must request accommodation in writing, within 182 days after you know or should know of the need for accommodation.

STATEMENT OF THE JOB The Administrative Assistant provides administrative and clerical support to the Senior Executive Assistant and executive leadership team. This position is responsible for coordinating meetings, travel, events, and office logistics, as well as assisting with general administrative tasks to ensure smooth operations within the Administration and Training Facility. ESSENTIAL FUNCTIONS · Assist the Senior Executive Assistant with scheduling meetings, travel, and event registrations. · Prepare agendas, take meeting minutes, and distribute materials for meetings as needed. · Set up and organize meeting and event spaces, including arranging equipment and materials. · Provide general clerical support, including answering phones, sorting and distributing mail, and preparing documents. · Maintain organized filing systems and assist in recordkeeping to ensure easy access to documents. · Manage office supplies inventory and place orders as needed. · Assist with coordination of staff and contractor activities as directed by the Senior Executive Assistant. · Support projects and initiatives led by the Senior Executive Assistant, including follow-up tasks. · Perform other administrative duties as assigned. Requirements: QUALIFICATIONS AND EXPERIENCE: · High school diploma or equivalent required; Associates degree in office administration or related field preferred. · At least 12 years of administrative or clerical experience preferred. · Experience in scheduling, meeting coordination, and clerical support preferred. KNOWLEDGE / SKILLS / ABILITIES · Exceptional ability to track details, prioritize tasks, and meet deadlines. · Confidentiality: Handles sensitive information responsibly. · Strong organizational and time management skills. · Excellent verbal and written communication skills. · Ability to prioritize tasks and manage multiple responsibilities. · Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). · Strong attention to detail and accuracy. · Ability to work independently and collaboratively. · Professional and courteous interpersonal skills. · Works well with cross-departmental teams, especially program staff contributing grant data. PHYSICAL REQUIREMENTS · This is largely a sedentary role with prolonged periods of sitting at a desk and working on a computer. · Must be able to lift to 15 pounds at times. · Ability to move furniture or equipment for event/meeting setup as needed. This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbents in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. PI8e7d615b1ecf-31181-39532995

Cost Center 151 Contact Center Scheduled Weekly Hours 36 Work Shift Third Shift (United States of America) Shift & Status Who Are We? We at Pine Rest believe in the power of healing and that everyone in our community has the right to expert care for mental health and substance use disorders. We are much more than just the third largest non-profit behavioral health system in the country, our 220-acre main campus, and our network of clinical sites across Michigan. We are a tight-knit community of healers who witness the impact of our life-changing work each day. Each day, we are closing the gaps in access to care. We are innovating through leading-edge research, testing, programs, and treatment modalities that others replicate across the country. Our services include a state-of-the-art psychiatric urgent care center and a soon-to-be-built pediatric behavioral health center, outpatient, inpatient, partial hospitalization (day programs), assessment and testing, residential, addiction treatment and specialty services such as crisis response, employee assistance programs, forensic psychiatry and psychology, and neuromodulation. On-the-job educational programs for nurses, psychologists, advanced practice providers, psychiatrists, and chaplains are equipping the next generation of care providers. We are passionate about serving and are honored to be a part of this incredible work. What Will You Do? As an Administrative Intake Support Specialist at Pine Rest, you'll be part of tight-knit team that believes in the healing power of your expertise and compassion. This position provides intake phone triage, customer reception, registration, external courtesy communication and completes admission in accordance with patient needs. Administrative Intake Support Specialists are dedicated to excellent customer service, enthusiastic about the care we offer, and foster a sense of belonging and empowerment in a diverse workplace. Principal Duties and Responsibilities: Professionally and calmly handles crisis calls to determine appropriate next steps in the assessment process. Complete phone triage intake for all HRS admission referrals. Reviews/monitors/collects program data, providing evaluation to enhance data. Works effectively and collaboratively in a multi-disciplinary team to insure excellent patient experience. Performs related office duties such as patient registration, insurance verification and courtesy phone calls. Able to manage and implement emergency procedures for the entire organization. Manage switchboard operations for the entire organization, directing customers to the requested persons. Orient patient to assessment process and complete admission paperwork. What Does This Role Require? Education/Experience: Associate degree or equivalent knowledge, skills, experience and abilities required. Ability to provide culturally inclusive care with a wide range of individuals in a diverse community setting. Interpersonal relationship skills necessary in order to relate to a wide variety of internal and external contacts including patients and families, multi-disciplinary treatment team members, other hospital employees, and a variety of individuals in the social sphere of the patient under treatment. What Benefits Do We Offer? Medical, dental, vision & life insurance plans 403(b) retirement match contribution by Pine Rest Generous PTO for full and part time employees Tuition assistance & loan forgiveness Employee Assistance Program offering many free and discounted services for therapy, legal, accounting, gym membership, etc. Partnership with Davenport University provides generous discount on tuition for employees and family members. Notice: Pine Rest provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. All new employees are subject to a criminal background check and education verification which may include sending a copy of your high school diploma, GED, or college transcripts. Successful completion of a drug screen prior to employment is also part of our background process.

Job Description The Intake Intern learns to perform counseling center duties including answering the intake phone line, scheduling initial evaluations, administrative support for the community services programs. *Please note: this internship does not meet MSW placement requirements. Bachelor's Level Internships will be paid $14 hourly. RESPONSIBILITIES: Screen telephone inquiries, enter client data into the intake database. Schedule intake appointments for new clients. Maintain accuracy of Community intake database and follow-up with clients and clinical staff about scheduling and wait lists. Promptly respond to internal and external communication and requests. Assist with data entry and/or faxing for authorizations. Complete administrative duties assigned by supervisor for various community program supervisors, including, but not limited to, data entry, phone calls, preparing treatment/marketing materials, etc. File paperwork into charts and complete chart reviews. Assist with mail runs and other administrative daily tasks. Assist with other administrative duties upon request. Regular participation in supervision meetings and team meetings for the sharing of ideas, feedback, and department planning. QUALIFICATIONS: Currently obtaining a Bachelor's degree, preference to Human Services, Social Work, Psychology, or Criminal Justice students. Prior experience within a human service agency preferred. Subscription to the Statement of Faith of Wedgwood Christian Services and agreement with the goal, purpose and objectives of the agency.

Cost Center 151 Contact Center Scheduled Weekly Hours 36 Work Shift Third Shift (United States of America) Shift & Status 36 hours/week. Combination of 8 and 12-hour shifts, every other weekend, holiday rotation. Who Are We? We at Pine Rest believe in the power of healing and that everyone in our community has the right to expert care for mental health and substance use disorders. We are much more than just the third largest non-profit behavioral health system in the country, our 220-acre main campus, and our network of clinical sites across Michigan. We are a tight-knit community of healers who witness the impact of our life-changing work each day. Each day, we are closing the gaps in access to care. We are innovating through leading-edge research, testing, programs, and treatment modalities that others replicate across the country. Our services include a state-of-the-art psychiatric urgent care center and a soon-to-be-built pediatric behavioral health center, outpatient, inpatient, partial hospitalization (day programs), assessment and testing, residential, addiction treatment and specialty services such as crisis response, employee assistance programs, forensic psychiatry and psychology, and neuromodulation. On-the-job educational programs for nurses, psychologists, advanced practice providers, psychiatrists, and chaplains are equipping the next generation of care providers. We are passionate about serving and are honored to be a part of this incredible work. What Will You Do? As an Administrative Intake Support Specialist at Pine Rest, you'll be part of tight-knit team that believes in the healing power of your expertise and compassion. This position provides intake phone triage, customer reception, registration, external courtesy communication and completes admission in accordance with patient needs. Administrative Intake Support Specialists are dedicated to excellent customer service, enthusiastic about the care we offer, and foster a sense of belonging and empowerment in a diverse workplace. Principal Duties and Responsibilities: Professionally and calmly handles crisis calls to determine appropriate next steps in the assessment process. Complete phone triage intake for all HRS admission referrals. Reviews/monitors/collects program data, providing evaluation to enhance data. Works effectively and collaboratively in a multi-disciplinary team to insure excellent patient experience. Performs related office duties such as patient registration, insurance verification and courtesy phone calls. Able to manage and implement emergency procedures for the entire organization. Manage switchboard operations for the entire organization, directing customers to the requested persons. Orient patient to assessment process and complete admission paperwork. What Does This Role Require? Education/Experience: Associate degree or equivalent knowledge, skills, experience and abilities required. Ability to provide culturally inclusive care with a wide range of individuals in a diverse community setting. Interpersonal relationship skills necessary in order to relate to a wide variety of internal and external contacts including patients and families, multi-disciplinary treatment team members, other hospital employees, and a variety of individuals in the social sphere of the patient under treatment. What Benefits Do We Offer? Medical, dental, vision & life insurance plans 403(b) retirement match contribution by Pine Rest Generous PTO for full and part time employees Tuition assistance & loan forgiveness Employee Assistance Program offering many free and discounted services for therapy, legal, accounting, gym membership, etc. Partnership with Davenport University provides generous discount on tuition for employees and family members. Notice: Pine Rest provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. All new employees are subject to a criminal background check and education verification which may include sending a copy of your high school diploma, GED, or college transcripts. Successful completion of a drug screen prior to employment is also part of our background process.

Van Andel Institute (VAI), a world-class biomedical research institute, located in Grand Rapids, Michigan, is dedicated to improving human health. We are pioneers in the fight against cancer, Parkinson's, and other diseases. We are committed to inspiring the next generation of scientists and educators. The Van Andel Institute (VAI) has an opening for a full-time, on-site Administrative Assistant, reporting to and supporting seven faculty members in the Department of Cell Biology. In this role, you will support faculty members (laboratory head) and their personnel, including research scientists, technicians, postdoctoral fellows, and graduate students. This position will also work with several other departments to support the function of the entire Institute. Upon joining VAI, you can expect to: * Schedule and coordinate seminars, meetings, and presentations; this may include inviting attendees, preparing agendas for one-on-one meetings with faculty members, and travel arrangements for speakers/guests. * Coordinate travel arrangements, update memberships, submit registrations, and prepare travel itineraries for faculty and/or laboratory personnel to attend conferences and meetings. * Establish and maintain departmental filing and archiving systems; this may include maintaining manuals, records, publications, and personnel files while safeguarding their confidentiality. * Compile data from a variety of sources; this may include the coordination, preparation, and submission of technical or scientific proposals, manuscripts, grants, annual report information, marketing materials, and other documentation or presentations. * Answer phones, manage mail and email, prepare correspondence, coordinate multiple calendars, etc. These duties include exercising independent judgment and tact in handling requests, resolving problems, and managing confidential matters. * Initiate the on-boarding, off-boarding, or transfer of faculty and laboratory personnel. * Prepare monthly expense reports and track the budget for faculty members and laboratory personnel. * Maintain appropriate levels of office supplies, equipment, work orders, etc. This job might be for you if you: * Have administrative experience working in a laboratory, research, or similar environment. * Be able to work independently and as a team member with other research administrative assistants to complete administrative tasks in support of VAI faculty. * Have strong organizational skills, attention to detail, and a sharp focus on efficient completion of tasks. * Be able to anticipate needs and suggest proactive measures to lessen the administrative burden on faculty members. * Be able to communicate efficiently both verbally and in writing. * Be able to effectively prioritize tasks to efficiently manage multiple projects and requests. * Have a high school diploma, GED, or equivalent, plus 3-5 years of college training, or the equivalent combination of education and experience. Expectations: The following are the objectives we expect you to achieve within the first six months. * 1 month - calendaring, preparing agendas * 3 months - expense reports, tracking budget, travel arrangements * 6 months - scheduling/coordinating seminars Joining the Van Andel Institute team will allow you to interact with over 500 of the most passionate and impactful scientific minds in the world, all while providing you with experiences to assist you in growing your career. Compensation and Benefits This position is benefits-eligible. A benefits overview is available on our careers page. The hourly rate of pay you can expect in this role is based on your experience and skills. How to Apply: If you possess these attributes and enjoy working with motivated and driven people, we would welcome speaking with you and encourage you to apply today! In your application, provide the following in a single combined pdf: * cover letter outlining your administrative support experience, future career goals, and how these factors fit with the position described * current resume * names and contact information of 3 professional references (we will check with you before checking references) If you have any difficulty uploading your application or any questions, please email Megan Doerr at *******************. About Van Andel Institute Established in Grand Rapids, Michigan, in 1996 by the Van Andel family, VAI is now home to nearly 500 scientists, educators and support staff, who work with national and international collaborators to foster discovery. The Institute's scientists study the origins of cancer, Parkinson's and other diseases and translate their findings into breakthrough prevention and treatment strategies. Our educators develop inquiry-based approaches for K-12 education to help students and teachers prepare the next generation of problem-solvers, while our Graduate School offers a rigorous, research-intensive Ph.D. program in molecular and cellular biology. VAI is committed to excellence through broad participation and diverse perspectives. We welcome applications from individuals of all backgrounds and experiences who share our passion for innovation and collaboration. Van Andel Institute is an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. As Van Andel Institute is a drug free employer, all prospective new employees undergo a urinalysis/drug test as part of our pre-employment process. This is a 7-panel drug screen and it includes testing for Marijuana, Cocaine, Amphetamines, Opiates, PCP, Barbiturates, and Benzodiazepines. About Grand Rapids, MI Van Andel Institute is in downtown Grand Rapids, Michigan in the center of the Medical Mile. A remarkable combination of a cosmopolitan atmosphere and small-town warmth, Grand Rapids is known for its philanthropic and sustainability-driven community. It's fun affordable and family-friendly. Located on the banks of the Grand River, Grand Rapids offers all the big-city excitement you'd expect from a million-resident metropolis, featuring hundreds of restaurants and nightspots, theaters, museums, sports and concerts. The safe and clean downtown is surrounded by an eclectic mix of walkable neighborhoods and natural areas. The downtown area is safe and clean with an eclectic mix of walkable neighborhoods and natural areas.

JOB SUMMARYAs an Administrative Assistant II, you will provide essential administrative support to facilitate the smooth operation of the organization. You will perform a variety of tasks, including managing correspondence, scheduling appointments, organizing meetings, and handling administrative requests. Your strong organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and effectiveness of the team and the overall success of the organization. Administrative Support: Manage and prioritize incoming communications, including emails, phone calls, and mail Draft and edit correspondence, memos, reports, and other documents Maintain accurate records and databases, ensuring data integrity and confidentiality Coordinate travel arrangements, including booking flights, accommodations, and transportation Assist with expense tracking and reimbursement processes Calendar Management and Scheduling: Maintain and update calendars, scheduling and coordinating appointments, meetings, and conferences Send meeting invitations, prepare meeting agendas, and ensure timely distribution of relevant material Coordinate and schedule conference calls, video conferences, and other virtual meetings Meeting and Event Coordination: Arrange logistics for meetings, conferences, and events, including venue selection, catering, and audiovisual setup Prepare and distribute meeting minutes and follow-up action items Track and manage RSVPs, ensuring appropriate attendance and participation Office Support: Serve as a point of contact for internal staff and external stakeholders, providing exceptional customer service Coordinate office supplies and equipment, ensuring availability and functionality Support special projects and initiatives as assigned Occasional reception area coverage Production Responsibilities Assembling tax returns Formatting financial statements and proposals Supervisory responsibilities None Work environment Work is conducted in a professional office environment with minimal distractions Physical demands Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time Must be able to lift up to 25 pounds at a time Travel required No Required education and experience High School Diploma (or GED or High School Equivalence Certificate) 1 - 2 years of relevant experience Proficient in using office software and tools, including MS Office Suite (Word, Excel, Outlook, PowerPoint) Preferred education and experience Software: Engagement, CCH Prosystem FH, Axcess Tax, Axcess Document, Axcess Workstream, Maconomy, Safesend Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice. WHO WE ARE UHY is one of the nation's largest professional services firms providing audit, tax, consulting and advisory services to clients primarily in the dynamic middle market. We are trailblazers who bring our experience from working within numerous industries to our clients so that we can provide them with a 360-degree view of their businesses. Together with our clients, UHY works collaboratively to develop flexible, innovative solutions that meet our clients' business challenges. As an independent member of UHY International, we are proud to be a part of a top 20 international network of independent accounting and consulting firms. WHAT WE OFFER POSITIVE WORK ENVIRONMENT Enjoy a collaborative and supportive work environment where teamwork is valued. ATTRACTIVE COMPENSATION PACKAGES Our compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual. COMPREHENSIVE BENEFIT PACKAGE Access comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.

Office Administrator Job Description I. Responsibilities: Serve as the point person for office manager duties including: Maintenance Mailing Supplies Equipment Bills Errands Shopping Note taking in meetings Answering phone Data entry and data maintenance Bookkeeping tasks Schedule meetings and appointments Organize the office layout and order stationery and equipment Maintain the office condition and arrange necessary repairs Partner with HR to update and maintain office policies as necessary Organize office operations and procedures Coordinate with IT department on all office equipment Ensure that all items are invoiced and paid on time Provide general support to visitors Assist in the onboarding process for new hires Address employees queries regarding office management issues (e.g. stationery, hardware and office supplies) Liaise with facility management vendors, including cleaning, catering and security services Assist in planning in-house or off-site activities, like parties, celebrations or conferences II. Requirements and Skills: Evident relationship with Jesus Christ Steady, positive attitude, people-oriented, team player, customer service minded Proven experience as an Office Manager, Front Office Manager or Administrative Assistant Experience with bookkeeping and Quickbooks online Knowledge of Office Administrator responsibilities, systems and procedures Proficiency in multiple technologies, softwares Hands on experience with office machines (e.g. printers) Familiarity with email scheduling tools Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements III. Employee's possess and exhibit the following core values in their daily lives: Love for God Love for People Work Ethic that is excellent, protective and frugal with time and money Attitude of a servant, enjoyable to be with and devoted to the call of God and the Church

Full-time Description This position is responsible for overseeing the preparation and execution of commercial loan packages and maintaining all necessary loan documentation. Will assist one or more commercial loan officers, handling loans that are confidential and complex in nature. All other duties and responsibilities as assigned. ESSENTIAL DUTIES, RESPONSIBILITIES, SKILLS: · Reviews and prepares loan packages and documentation following underwriting guidelines and policies. · Will prepare loan documents to protect the bank's security position. These may include but not be limited to various types of promissory notes, sworn statements, security agreements, addendum and mortgages. · Will type letters, memos and reports for loan officers. · Will screen incoming telephone calls, respond and write routine correspondence for loan officers. · May be required to meet with customers and close small business loans. · Complies and prepares month-end and quarter-end reports that are reviewed at the monthly Board of Directors meetings. · Will order Third Party loan documentation such as title commitments, title searches, real estate valuations, and insurance with proper coverage as requested for loan officers. · Collect pending loan documentation and assist loan officers with the delivery of documents. · Prepares and sends notices on denied credit applications. · Advances commercial credit lines and floor plan lines of credit. · Will assist customers with problems, billing, accounts or loans. · Helps cross train and assist others in the Commercial Loan and Credit Departments. SUPERVISORY RESPONSIBILITIES: None QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and maintain confidentiality and professionalism. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: · High School Diploma or Equivalent. · Basic computer experience including Windows, Microsoft Word, and Excel. · Proficient typing skills. · Ability to interpret the needs of customers and effectively resolve any problems to ensure complete satisfaction. · Basic math skills including the ability to calculate fractions, decimals and percentages. · Ability to apply common sense understanding to carry out verbal and written instructions and deal with standardized and unique situations. · Excellent customer service skills. INTERPERSONAL SKILLS: This position is required to deal with internal as well as external customers, in a positive, “Quality Customer Service” manner. An open, willing to assist approach to work is expected along with the ability to work beyond their normal job duties as the situation requires. Interpersonal and problem-solving skills are required. This position will have access to highly confidential information that must be handled in a professional manner. PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; stop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance, color vision, depth perception and ability to adjust focus. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. WORK ENVIRONMENT: The noise level in the work environment is usually moderate/conversational.

Kelly Services is looking to hire several Site Logistics Operators/Material Handlers in Knoxville, TN for an industry leading chemical company. For this opportunity, you could be placed as a Chemical Finished Product Operator or a Polymers Packaging/Warehousing/Shipping Operator on a long-term, indefinite assignment. You will be working with chemicals and should be comfortable doing such - either with previous experience or the willingness to learn. Job Description Kelly Services is currently seeking a part time Administrative Assistant for one of our top clients in Kalamazoo, MI. As an Administrative Assistant with Kelly Services, you will be responsible for proving a full range of administrative support for the communications team, including the CEO. This is a contract opportunity paying between 24-29/hour (depending on experience). The hours will be during regular business hours, totally 20-30 hours a week. Additional Job Responsibilities Include: Travel planning Calendar support Meeting scheduling and planning SharePoint maintenance Expense Reporting Job Requirements High school diploma or equivalent At least 5 years of recent administrative assistance experience or executive assistance Experience with SharePoint required Advanced knowledge in the use of MS Office (including PowerPoint, Excel and Word) Experience with travel and expense reporting Additional Information All your information will be kept confidential according to EEO guidelines.

Full-time Description This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. Under the direction of the Business Office & HR Manager or CEO, the Administrative Specialist shall be responsible for aiding and supporting the business office. A highly organized individual who give attention to detail and has the ability to prioritize as needed to assist in carrying out administrative work and other assignments as directed. OUR CULTURE: Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you. AREAS OF DIRECT RESPONSIBILITY Administrative, Business Office ESSENTIAL OVERALL FUNCTIONS Use discretion and independent judgment in handling confidential and sensitive information in connection with the CEO's responsibilities. Handle administrative functions for the CEO (calls, calendar, and correspondence) as needed. Maintain highly confidential executive and board files, minute and correspondence. Coordinate arrangements for meetings of various committees, task forces, public officials and groups. Coordinate Board of Directors and committee meetings, prepare board and committee meeting materials, attend board meetings and maintain agendas and minutes. Assist with board member communication and board recruitments efforts. Maintain rosters and historical details for the association. Support business office in a variety of weekly business, accounting and administrative functions including but not limited to: preparing payments, deposits, banking and financial reports. Provide assistance to accounts payable with data entry, online bill pay, generating checks and record keeping. Support the management of electronic fund transfer systems and banking reconciliation. Coordinate and supports fundraising activities and special events. Assist where needed in grant applications, record keeping and recording of funds. Abide by all Tri-Cities Family YMCA Policies and Procedures. Be punctual and dependable. Attend staff meetings, trainings, and events as scheduled. Other duties assigned as deemed necessary by the Supervisor or CEO. LEADERSHIP COMPETENCIES: Inclusion Critical Thinking & Decision Making Emotional Maturity BASIC HOURS This is a fully onsite position. As scheduled and agreed upon Monday-Friday as well as special events. Standard 40-hour work week. ENVIRONMENT 76,000 square foot facility with high level of contact with members and community. Various hours that may include early mornings and/or late evenings. HEALTH AND SAFETY REQUIREMENTS Employees are advised on OSHA Standards through required signage and administrative updates as compliant with federal law. PHYSICAL DEMANDS Employee can demonstrate sufficient strength, agility, and mobility to successfully perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device. The employee frequently is required to sit and reach, and must be able to move around the work environment. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust. The noise level in the work environment is usually moderate. DISCLAIMER The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Requirements QUALIFICATIONS 1. Degree in business related field or equivalent combination of education and experience preferred. 2. Previous professional experience in office administration (including Customer Service and AP/AR) or related field preferred. 3. Excellent personal computer skills and experience with standard business software including Microsoft Office. 4. Ability to read and interpret instructions, procedures, manuals, and other documents. 5. Thorough individual with the ability to pay close attention to detail. 6. Must have good interpersonal, excellent written and verbal communication skills. 7. Certifications to be completed within the first 30 days of employment: a. CPR/First Aid/AED training Certification. b. Child Abuse Prevention Training Certification.

Job Title: Leasing Administrative Assistant Salary: $17.00 - $20.00/hour Leasing Admin Assistant Overview: Join our client's team at a property management company in South Haven, MI, as a Leasing Admin Assistant. This role is perfect for someone who is detail-oriented, customer service-oriented, and enjoys working in a fast-paced environment. You will play a vital role in assisting with leasing and tenant paperwork, providing excellent customer service to residents and prospects, and supporting various tasks/projects to ensure the smooth operation of our apartment complex. Leasing Admin Assistant Responsibilities: Process leasing and tenant paperwork for a tax credit property with over100 units, involving paperwork and manual entry. Assist the property manager with various tasks and projects, including coding invoices. Answer phones and address questions from residents, as well as communicate with prospects and residents in person, via email, and phone. Conduct tours of units to prospective tenants, showcasing the features and benefits of the apartment complex. Maintain accurate reports and filing systems to ensure efficient management of leasing and tenant information. Leasing Admin Assistant Qualifications: Must Have: Any level of office/admin experience (highly preferred) Proficiency in handling lots of paperwork and manual entry Strong customer service skills and ability to answer phones Plus: Experience with One Sight software Prior leasing or property management experience Knowledge of tax credit housing or affordable housing programs (preferred) Experience with invoice coding Leasing Admin Assistant Schedule: Monday to Friday, either 8:00 AM to 4:00 PM or 9:00 AM to 5:00 PM (flexible)

Job Title: Entry Level Office Administrative Assistant Ready to embark on an administrative adventure like no other? Are you a force to be reckoned with when it comes to getting things done? ENTRY LEVEL Office Administrative Assistant Location: Rockford MI Salary: STARTING AT - $15.00 per hour + PTO+ Sick Time. Performance based Wage increases. About Us: At CarGuys Inc, we're not your average workplace. We're a dynamic, high-octane team with a relentless drive for excellence. We're on a mission to connect exceptional talent with outstanding opportunities, and we're seeking an Entry Level Administrative Assistant who shares our passion for results. Your Mission: As our Administrative Assistant, you'll be the engine that powers our success. You won't just be pushing paper; you'll be blazing trails, seizing opportunities, and making things happen. Your mission is clear: deliver results that set new standards in the world of recruitment. Key Responsibilities: Master of Organization: Transform chaos into order, turning messy desks and jumbled schedules into models of efficiency. Data Dynamo: Turn raw data into actionable insights that drive our recruiting strategies. Precision Planning: Coordinate high-stakes meetings and ensure every minute counts. Be Prepared to DO IT ALL: You will organize and handle Our Entire Professional Lives Apply Now to Find Out More Qualifications: Proficiency in office software and productivity tools (MS Office, Google Suite). Stellar communication skills, both written and verbal. Superb organizational skills Unwavering dedication to achieving results What We Offer: An exciting role in a high-energy recruiting company that's making waves in the industry. Competitive Starting hourly wage Starting At: $15.00/hr with opportunities for performance-based Wage increases. A dynamic PTO package that ensures you have time for rest, relaxation, and rejuvenation. A collaborative team of recruiting superheroes who never settle for less. A career path with limitless opportunities for growth. Ready to Join the A-Team? If you're the Administrative Assistant we're searching for, send your resume that showcases your results-driven spirit. Tell us about your administrative triumphs and why you're the perfect fit for our dynamic recruiting company. At CarGuys Inc, we don't just hire employees; we recruit rock stars. Get ready to be part of a revolution in recruitment. The future is bright, and we want you on our team. The clock is ticking-apply now! Office assistant, office admin, admin assistant, administrative assistant, office manager, organization, communication skills, computer skills, customer service, attention to detail, scheduling, multi-tasking, record-keeping, data entry, administrative support, typing, filing, teamwork, problem solving, microsoft, word, excel, bookkeeping, office procedures. Executive assistant, administrative support, clerical assistant, office administrator