Administrative associate jobs in Kettering, OH

":"As the Contract Administration Intern, you will review customer contracts, ensuring that they meet our high standards for accuracy. Other responsibilities include cataloging and filing customer contracts. In this role, you will have the opportunity to work with associates from our teams in Dayton, Houston, and College Station for various projects. If you are interested in processing information and have a strong attention to detail, this position is for you!","job_category":"Internships and Part-time","job_state":"OH","job_title":"Contract Administrator Intern","date":"2025-11-18","zip":"45430","position_type":"Internship","salary_max":"0","salary_min":"0","requirements":"Pursuing Bachelor's degree in Business-related field~^~Strong organizational skills~^~Detail oriented and able to multitask~^~Excellent written and verbal communication skills","training":"","benefits":"At our Dayton office, you can take advantage of our great training programs and facility amenities, including an onsite dining facility offering complimentary breakfast and lunch, a fitness center, and an onsite medical center. We also offer a wide variety of sports and social leagues to participate in after work, along with volunteering initiatives through our Associate Foundation. Reynolds and Reynolds promotes a healthy lifestyle by providing a non-smoking environment. Reynolds and Reynolds is an equal opportunity employer. ","

Position is responsible for providing general administrative support for the General Manager of Rotating Parts & Compressor Airfoils Part Family. The ideal candidate can exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills. **Job Description** **ESSENTIAL RESPONSIBILITIES** + Assists with calendar management. Able to coordinate daily activities, prioritize inquiries and requests, as well as troubleshoot conflicts. Will work in conjunction with the various leaders to ensure smooth day-to-day engagements. + Provides a bridge for smooth communication between the leader's office and internal departments; Able to maintain credibility, trust and support with senior management. + Coordinate complex domestic & global travel arrangements; create travel trip itineraries; arrange for transportation, lodging, and other needs while traveling; communicate with supervisors while traveling to ensure that they are fully informed of all issues arising; process and reconcile T&L expense accounts; print and submit/mail VAT reports, if necessary. + Works closely and effectively with the leader to keep them well informed of upcoming commitments and responsibilities, following up appropriately. + Demonstrated ability to be discreet, flexible, work in a fast-paced environment, deal well with ambiguity. + May be required to schedule, plan and organize logistical details for in-house and off-site meetings, training and events. + Develop and prepare agendas for various departmental meetings; coordinate and attend staff meetings as appropriate; prepare and distribute minutes to appropriate personnel, on an as needed basis. + Prepare, track and coordinate mail and shipments for the organization. Able to effectively acquire and maintain inventory of office supplies and equipment within budget constraints + Helps support community responsibility events/activities. + Able to identify the necessary credentials to ensure proper access to employees, both US and Foreign Nationals, as well as visitors, in order to protect GE Proprietary information and comply with government regulations. Knowledge of point of contacts and tools for all requests. + Facilities coordination: manage new hire working space, office moves, update floor plans, report building issues and communicate as necessary. Maintain office equipment, report any issues or request service to keep equipment operation. Custodian of organization resources & budget. + Demonstrated ability to manage contacts using Outlook to conduct up-to-date database entry, track and manage highly classified correspondence, and facilitate relationships with key stakeholders. Helps keep organization charts, phone lists, and birthday lists up to date. **QUALIFICATIONS** + Associate's Degree or High School Diploma / GED from an accredited school or institution **DESIRED CHARACTERISTICS** + Minimum of 5 years' experience as an administrative assistant, preferably within a large organization. + Knowledge of general office management and current computer/office communications technologies; Proficient in Microsoft Software: PowerPoint, Word, Excel and Outlook. + Able to run reports in Excel, Access, Business Objects and other data gathering programs. Input and update data into Oracle databases. + Able to manage conference & meeting room technologies + Knowledge of Concur - global travel & expense system, badging system + Self-Starter, proactive, able to work independently, able to maintain confidentiality and handle matters discreetly. + Effective time management and organizational skills; able to balance multiple priorities. + Able and flexible to support off hours for urgent issues like trip cancellations, etc. + Able to effectively interact and communicate with senior level management, corporate contacts and external customers. + Excellent interpersonal, verbal and written communications including strong grammatical skills. High attention to detail. + Able to quickly identify and prioritize goals and uses resources. Able to create solutions and meet deadlines, while considering both strategy and efficiency. + Team player with strong interpersonal skills, capable of working within a globally diverse team across different time zones and businesses. The salary range for this position is $ 50,000.00 - 90,000.00 USD Annual. The specific salary offered to a candidate may be influenced by a variety of factors including the candidate's experience, their education, and the work location. This posting is expected to close on December 10, 2025. GE Aerospace offers comprehensive benefits and programs to support your health and, along with programs like HealthAhead, your physical, emotional, financial and social wellbeing. Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to a Health Coach from GE Aerospace; and the Employee Assistance Program, which provides 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Aerospace Retirement Savings Plan, a 401(k) savings plan with company matching contributions and company retirement contributions, as well as access to Fidelity resources and planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability insurance, life insurance, and paid time-off for vacation or illness. GE Aerospace (General Electric Company or the Company) and its affiliates each sponsor certain employee benefit plans or programs (i.e., is a "Sponsor"). Each Sponsor reserves the right to terminate, amend, suspend, replace or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a Sponsor's welfare benefit plan or program. This document does not create a contract of employment with any individual. **Additional Information** GE Aerospace offers a great work environment, professional development, challenging careers, and competitive compensation. GE Aerospace is an Equal Opportunity Employer (****************************************************************************************** . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE Aerospace will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). **Relocation Assistance Provided:** No GE Aerospace is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Job Title Administrative Assistant I - Fire Science Location Main Campus - Dayton, OH Job Number 05304 Department Fire Science Technology Job Category Support Job Type Part-Time Status Regular Job Open Date 12/01/2025 Resume Review Date 12/16/2025 Closing Date 12/15/2025 Open Until Filled No The Fire Science Technology program provides an understanding of all aspects of fire science including fire protection, prevention, and investigation. The FST program is also appropriate for career firefighters, fire protection system designers, fire prevention code enforcement personnel, and safety professionals who want to enhance their job skills as well as increase their opportunities for promotion. This position will provide administrative support to the Fire Academy Coordinator and Fire Science instructors as well as provide service to both internal and external customers of the Fire Science Technology Programs. This position also provides service to both internal and external customers in a manner that enables the department to operate efficiently, while maintaining a pleasant, collaborative environment. The hourly pay rate for this position is $17.45 and has a maximum of 28 hours per week. Why work for Sinclair College? The following are some of the benefits that part-time staff with Sinclair College receive: * Tuition waiver for employee for 3 credit hours per semester * Opportunity for advancement and promotion * Support for continued professional development and education * OPERS pension participation, with 14% employer contribution * 14 days of annually observed company holidays, part-time employees are paid for regularly scheduled hours on these days * High quality programs and events for work-life balance * SCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment. Principal Accountabilities Office Coverage and Customer Service * Greet students, visitors, employees, answer questions and refer appropriately * Answer incoming phone calls, answer questions and transfer calls * Process mail and correspondence * Keep track of FST budget including purchase orders and check requests Records Management * Interact with the Division of EMS test management site to enter students into classes and post skills testing * Organize and file student and class records * Create and re-create any earned Certificates requested Administrative Support of Staff and Administration * Enter and process payload * Enter class assignments * Other duties as assigned Requirements * Minimum of a high school diploma or equivalent required with two years of office experience; associate's level degree in related field preferred * Ability to prioritize and efficiently manage multiple tasks, while maintaining attention to detail, and meeting deadlines required * Computer skills with proficiency in Word, Excel, Outlook, and Power Point, and ability to learn other software programs used by the department, required * Knowledge of organizational structure of the college preferred * Strong interpersonal communication skills required * Ability to provide customer service in a responsible manner by being knowledgeable, proactive and supportive required * Ability to serve as a Division of EMS exam proctor

Belong. Believe. Be You. Belden. Propel your career surrounded by a diverse team of innovative, goal-oriented individuals who are pursuing the next generation of connectivity solutions. At Belden, you'll participate in work that will challenge you and position you to excel. You'll collaborate with colleagues from around the world, gaining exposure to a broad base of expertise and perspectives. Together, we'll continue on a journey of innovation, creating a connected world and paving the way for automation. Join us and let's build the future. The Project Coordinator & Executive Assistant supports the Vice President of Project Bridge IT and the Vice President of Project Bridge Business in delivering on Belden's complex, global, multi-year project (Project Bridge) to adopt and implement a single Enterprise Resource Planning (ERP) system called SAP S/4. This dual role blends project coordination, executive support, and cross-functional collaboration to ensure alignment, efficiency, and measurable impact within Belden's digital transformation journey.

ANG is seeking an Administrative Support Specialist to provide comprehensive administrative, records management, and operational support to Directorate/Division leadership within the Defense Counterintelligence and Security Agency (DCSA). This role requires attention to detail, initiative, and the ability to effectively manage multiple priorities in a fast-paced environment while maintaining compliance with DCSA and DoD policies. Essential Functions Records & File Management: Establish and maintain electronic and hard copy files; prepare records for transfer or destruction in accordance with DCSA Manuals 00-04 Vol. 1 & 2. Personnel In/Out Processing: Assist with onboarding and offboarding employees, processing credentials, maintaining rosters, and coordinating with staff on employee support programs. Operational Policy Support: Apply critical thinking and research to implement and communicate office policies, procedures, and requirements. Executive & Directorate Support: Provide desk coverage, calendar management, travel coordination, and preparation of official correspondence for Regional Mission Directors (RMD), Deputy RMDs, and Field Managers. Time & Attendance: Prepare and process reports using automated systems; respond to routine requests for information and compliance requirements. Inter-Office Coordination: Liaise with internal DCSA offices and external government agencies; prepare reports, spreadsheets, and presentations; manage data entry and controlled information in agency systems. Action Tracking: Maintain task management systems, track suspense actions, and provide reminders to leadership on upcoming deadlines. Correspondence & Document Creation: Draft, proofread, and finalize reports, memoranda, interagency communications, newsletters, and presentations. Conference Room & Meeting Support: Coordinate room reservations, ensure equipment readiness, and arrange audio/visual support as needed. Supply & Office Management: Maintain office supplies, track inventories, oversee equipment upkeep, and reconcile invoices. Classified Material Handling: Maintain, secure, and oversee destruction of classified and Controlled Unclassified Information (CUI); prepare and transmit classified/unclassified packages in accordance with DCSA mail tracking procedures. Point of Contact Duties: Serve as a regional or office POC for administrative queries, general inboxes, and tasking assignments. Devise methods for identifying data patterns and trends in available information sources. Follow management system policies, procedures, and work instructions as part of daily job duties. Protect company and customer information by adhering to security and quality requirements. Promptly report incidents, nonconformities, or risks to the appropriate authority. Supervisory Responsibility None required for this position Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must be able to remain in a stationary position 75% of the time. Occasionally moves about inside the office to access file cabinets, office machinery, etc. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. Expresses or exchanges ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly. Frequently moves standard office equipment up to 25 pounds. Must be able to work indoor conditions 90% of the time. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Position Type/Expected Hours of Work This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Evening and weekend hours required, as required by business need. Travel Up to 10% local travel may be required. Experience At least two (2) years of relevant administrative or office support experience. Strong oral and written communication skills. Proficiency in English, with ability to draft and edit professional correspondence. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Education High school diploma or equivalent. Compensation and Benefits: The expected compensation range for this position is $41,800.00-$45,000.00 per year (annualized hourly rate of pay). We offer comprehensive benefits that allow you to balance work and life. A benefits summary is available from this link: ************************************************************************* Security Clearance Secret Drugfree Workplace All Native Group is a Drug Free Workplace. It is our policy that all new hires must successfully complete a pre-employment drug screen as a condition of employment. In addition, all employees are subject to random drug screens throughout the term of their employment with All Native Group. AAP/EEO Statement All Native Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. However, preference may be extended to persons of Indian descent in accordance with applicable laws. We value the skills and experience Veterans bring to the workplace and strongly encourage Veterans to apply. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. We can recommend jobs specifically for you! Click here to get started.

Handles administrative tasks primarily aimed at running insurance verification, uploading supporting documentation, making changes to incorrect insurance information, and assisting error resolution Position Description: Run insurance verification to assure coverage across all programs Uploading supporting documentation into Electronic Health Record (HER) Make changes to any incorrect and/or lapsed insurances and submit proper documentation for corrections Assist with error resolution for activities with no payers Provide follow up and assistance for more detail/complex insurance situations Work with outpatient site staff to ensure proper insurance is collected at time of service Other duties as assigned Required Knowledge, Skills, and Abilities: Excellent written and verbal communication skills Strong customer service skills Strong attention to detail with excellent organization and time management skills; ability to multitask. Intermediate computer skills; knowledge of Electronic Health Record (HER); experience with insurance Adhere to acceptable professional/clinical boundaries and confidentiality Intermediate administrative clerical skills (e.g. general office duties, reception and record keeping) Highly self-motivated and able to work proactively both independently and as a team Job Requirements: High School Diploma or equivalent Minimum of 1 year experience in Insurance Verification Essential Functions/Physical Demands: Positional: Driving in accordance with job duties assigned. Infrequent standing and walking. Frequent to constant sitting. Gross Mobility: Rare climbing, or crawling. Infrequent balancing, stooping, kneeling, or crouching. Frequent to constant reaching and handling. Sensory: Rare tasting/smelling. Infrequent use of color vision. Occasional use of far visual acuity, depth perception, and field of vision. Frequent use of near and midrange visual acuity, and visual accommodation. Frequent to constant talking. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or on the basis of disability. 9:00 AM - 6:00 PM

Provides a wide range of administrative support to the Cincinnati Office. Ability to multi-task and prioritize workload. Ability to take on projects with little supervision and sometimes strict time constraints. Tasks Maintains client information in tax software - CCH. Formats correspondence for partners, directors, managers and staff. Assists with associates travel arrangements for work-related trips, e.g. air travel, ground transportation, hotel, etc. and submitting the appropriate documents for credit card reconciliation. Provides phone coverage and front desk duties for the Cincinnati Office. Miscellaneous administrative duties including, but not limited to, answering incoming calls to partners and directors, copying and scanning documents, etc. Handles day-to-day building and|or maintenance requests. Profitability Tracks and reports actual client-related time. Consistently utilizes all firm and department software efficiently. Involvement with internally focused projects to improve procedures by participation in committees, technical training, HR initiatives and other firm related projects. Practice Growth Works to identify opportunities to reduce costs within the firm. Provides other services in addition to core administrative services. Demonstrates excellent written and verbal communication skills. Client Focus Utilizes appropriate procedures to completion to produce a high quality work product. Demonstrates comprehension of relevant accounting knowledge, technology concepts and other methodologies. Works in collaboration with the other administrative team members to help ensure a consistent and efficient workflow. Brand Culture|Development Exemplifies Brand Attributes of the firm. Complies with all policies and procedures of the firm. Demonstrates the ability to work individually or in a team environment and address conflict with peers and superiors. Enhances firm collaboration through interactions with associates from other departments. Consistently seeks feedback from performance manager and focuses on enhancing and developing professional and technical skills. Work Experience/Education Three five years of administrative experience. Strong proficiency in the use of technology and PC applications, specifically, but not limited to, Microsoft applications, e.g. Word, Excel, PowerPoint, Outlook. Ability to multi-task and prioritize workload. Must exhibit attention to detail. Must have excellent written and oral communication skills. Organizational Relationships The Administrative Specialist will report directly to a Performance Manager who will provide any necessary guidance relative to administrative issues or work performance through the formal evaluation process. Special Requirements Ability to work evenings and weekends based on time of year and client demands. GBQ participates in E-Verify.

We are currently hiring an Body Shop Administrative Assistant to join our team at McCluskey Chevrolet in Cincinnati, OH. As an administrative assistant, you will play a key role in supporting our auto body department and ensuring smooth operations. McCluskey Chevrolet is a leading Body Shop in Cincinnati, OH, committed to providing exceptional service to our customers. Join our team and be part of a dynamic and fast-paced work environment. JOB TITLE: Body Shop Administrative Assistant REPORTS TO: Body Shop Manager LOCATION: 435 E Galbraith Rd Cincinnati, OH A SHORT LIST OF YOUR TASKS AND RESPONSIBILITIES: Greet customers and handle incoming calls and inquiries in a professional manner. Schedule repair appointments and coordinate vehicle drop-offs and pick-ups. Prepare and process repair orders, estimates, invoices, and insurance documentation. Maintain accurate records of customer interactions, repair progress, and parts orders. Communicate with insurance adjusters and assist with claim processing. Track parts deliveries and update technicians on arrival times. Assist with payroll, timekeeping, and other internal administrative tasks. Maintain a clean and organized front office and customer waiting area. Support the Body Shop Manager with reporting, scheduling, and other duties as needed. WE'RE LOOKING FOR A SELF-STARTER WHO MEETS THE FOLLOWING QUALIFICATIONS: Availability to work Monday-Friday 8am to 6pm. High school diploma or equivalent; associate degree or administrative training preferred. Previous experience in an automotive or collision repair environment is a plus. Strong organizational and multitasking skills. Valid drivers license and insurable Excellent verbal and written communication abilities. Proficiency in Microsoft Office and familiarity with shop management software (e.g., CCC One, Mitchell, or similar). Ability to work in a fast-paced environment and handle sensitive information with discretion. HERE'S HOW WE TAKE CARE OF YOU (AND YOUR LOVED ONES): Medical, dental, and vision benefits. Voluntary benefits available. Paid time off. Paid company holidays. 401(k) with conditional employer match after one year of employment. Growth potential. Automotive discounts (GM Employee Discount) IF YOU ARE QUALIFIED, YOU WILL BE CONSIDERED FOR THIS POSITION: An Equal Employment Opportunity/Affirmative Action Employer M/F/D/V. Only qualified individuals (those who meet the fundamental qualifications) will be considered as applicants for this position. Applications will be accepted for a minimum of 3 business days from the date of the initial posting. McCluskey Chevrolet will not discriminate against persons because of their disability, including disabled veterans, and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities. If you are interested in applying and require special assistance or accommodations due to a disability, please contact our Human Resources department at ************. McCluskey Chevrolet participates in E-Verify. This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization.

Administrative Assistant & Assistant Front Desk/Receptionist Department: Administration and Human Resources Melissa McQueen - Executive Administrative Assistant to the CEO Position Supervises: N/A FLSA Status: Non-Exempt Profile Last Updated: September 4, 2024 Position Summary Provide administrative assistance and support to senior leadership using general administrative assistant skills including scheduling, proofing correspondence, using templates to send offer letters, taking minutes on occasion and other like-type tasks as well as providing receptionist/front desk coverage when the primary receptionist is on break, vacation, or absent during illness, or otherwise using Paid Time Off. The position reports to the Executive Administrative Assistant to the CEO, as well as providing receptionist/front desk coverage when the primary receptionist is on break, vacation, or absent during illness, or otherwise using Paid Time Off. The position calls for flexibility, excellent people skills, multi-tasking, and the ability to work and communicate well with all levels of internal management and staff, as well as outside clients, vendors, and donors. Must show adherence to the Seven Commitments of Sanctuary and application of the Sanctuary tools. Essential Job Functions Administrative Support (75%) Provide general administrative support to C-Level Officers and designated Directors as instructed by Executive Administrative Assistant to the CEO. Support may include, but is not limited to: Scheduling meetings. Filing, correspondence, reference checks, and taking meeting minutes for C-Level Officers and Vice Presidents as assigned. May draft accurate, professional written and electronic correspondence that is free of spelling, grammatical, and formatting errors. Assisting with the annual Giving Tree project. Managing agency wish list(s) and online gift registries. Assisting with preparation of materials for community engagement events (e.g., school fairs, speaking engagements). Assist with ordering food and catering services for meetings and events. Assist with coordinating and setting up of New Employee Orientation, All Staff meetings, and other agency meetings. Assist with facilitating the ordering process for agency shirts (polo shirts and t-shirts), name badges, lanyards, and badge holders. Must be a flexible self-starter with excellent time management skills. The coordination of routine matters, meetings, and various other assignments will be delegated to the administrative assistant with minimal direction. Planning and anticipation of needs are critical responsibilities. Position has access to highly confidential and sensitive information. Protection of this information is a requirement of the position. Attention to detail and effective communication are critical. The administrative assistant is expected to draft accurate, professional written and electronic correspondence that is free of spelling, grammatical, and formatting errors. Must become quickly familiar with agency policies and procedures, the various agency stakeholders, and reporting relationships. Must be able to perform the essential functions of this position with or without reasonable accommodation. Front Desk/Receptionist Coverage (20%) Manage all facets of the reception area of CHNK's administration building from 8:30AM to 5PM Monday through Friday. Answer calls made to CHNK Behavioral Health's (CHNK) main number in a professional, friendly manner; efficiently and effectively direct each call to the appropriate staff or department. Greet and welcome guests and visitors with a positive, helpful attitude as they arrive for meetings, events, or other onsite activities, offering hospitality and notifying the appropriate staff or department of their arrival in a timely manner. Accept deliveries on behalf of CHNK and ensure the recipient is notified of the package arrival in a timely manner. Sort incoming mail: help departments prepare outgoing mail (e.g., managing the postage meter machine, running the folding machine, stuffing/ sealing envelopes, etc.). Accept in-kind donations on behalf of the Development Office, ensuring the donor fills out a donor form, the donated item(s) are routed appropriately, and the Development Office notified of the donation. Assist on-site applicants/new hires for employment by providing them with New Hire Packets to be completed, answering questions regarding forms, ensure paperwork is completed correctly, signed correctly, and is placed in the appropriate Human Resources mail slot. Coordinate pre-arranged drug screen between new hire staff member and designated associate performing drug screen. Ensure all conference rooms and hospitality rooms in the administration building, as well as the mail room, are presentable and well-maintained (e.g., technology is functional, beverage stations are stocked, sanitization products are available, furniture is clean and arranged appropriately, etc.) Assist colleagues, as needed, with administrative tasks such as making photocopies, sending faxes, taking notes, scheduling meetings, and other ad-hoc job duties Must be able to perform the essential functions of this position with or without reasonable accommodation Other Duties as Assigned (5%) Physical Demands and Work Environment While performing the duties of this job, the employee is regularly required to stand, walk, and talk or hear; use hands to finger, handle or feel objects; and reach with hands and arms. The employee is occasionally required to sit, kneel, squat, and hold objects or carry. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. Minimum Position Qualifications Associate degree in English, Communications, Business or related field, or equivalent knowledge and experience. Bachelor's degree preferred. 1-2 years' experience in an administrative capacity, some experience as a receptionist also preferred. Proficiency with Microsoft suite of programs, including Outlook (email and calendar). Excellent written and verbal communication skills. Self-motivated, organized, and proficient at multi-tasking. Ability to manage highly confidential information in a trustworthy manner. Ability to maintain effectiveness when experiencing major changes in work tasks or the work environment; ability to efficiently adjust within new work structures, processes, or requirements. Strong critical thinking skills and ability to work independently; skilled at identifying, taking ownership of, and intelligently resolving minor issues without involving senior leadership. Effective management of time and time constraints. Comfort communicating and collaborating with all levels of the team, including fellow employees, donors, volunteers, contractors, and Board members. High standards of performance; willingness to assume responsibility for the timely and correct completion of assignments or tasks. Must have a current driver's license and insurance. Demonstrate proven sensitivity to the various cultural and socioeconomic characteristics of Children's Home of Northern Kentucky clients and staff. Ability to work occasional evenings and weekends. CHNK Behavioral Health is an Equal Opportunity Employer. Benefits include 18 PTO days off, 13 paid holidays, 6 Long Term Illness days, retirement plan with 6% match after 1 year, tuition reimbursement, student loan repayment assistance, 4 weeks of paid parental or elder care leave, availability of zero deductible medical plan, dental plan, vision plan, and employer paid life insurance and long-term disability insurance. CHNK has certifications from All Children All Families in LGBTQ+ competencies, Ellequate in work-place equity, the Sanctuary Model of Trauma Informed Care, and Best-In-Class Benefits.

Launch Your Business Career with a Paid Manufacturing Administrative Internship at AFCS! Are you organized, motivated, and ready to turn your classroom learning into real-world business experience? AFCS Inc., a subsidiary of FC Industries, Inc., is offering a Paid Manufacturing Administrative Internship designed for students interested in gaining hands-on experience in office administration, business operations, and professional communication within a fast-paced manufacturing environment. AFCS Inc. is a top manufacturer known for our tire hoists, tube bending, metal stampings, and custom weld assemblies. This Paid Manufacturing Administrative Internship will be directly involved in the administrative side of manufacturing-where organization, accuracy, and teamwork keep production running smoothly. As a Manufacturing Administrative Intern, you'll be an active part of the team-not just an observer. You'll work alongside experienced office professionals to support daily business functions such as data entry, document control, filing, scheduling, inventory tracking, and production reporting. You'll also gain exposure to ERP systems, purchasing processes, and cross-departmental coordination, building valuable skills for your future career in business or operations management. If you're motivated, eager to learn, and ready to grow in a professional business setting, AFCS Inc. is ready to help you launch your career-one project at a time. Immediate Benefits: Valuable hands-on experience in a professional business environment Opportunity to network with industry experts Mentorship and guidance from experienced professionals Possibility of future career advancement opportunities within FC Industries, Inc. Weekly paychecks On-site café/convenience store Free on-site wellness coaching and YMCA discount Corporate partner discounts through Verizon, Chrysler, GM, and Working Advantage Fun perks such as picnics, holiday parties, employee appreciation days...and more! Requirements Must be 17 years old and enrolled in a career relevant high school or college program. Ability to read, write, and comprehend written and oral instructions. Basic computer skills, including familiarity with Microsoft Office. Ability to safely maneuver through the facility. Ability to walk, push, reach overhead and bend to the floor. Salary Description $17.30/hr

About Us: Equator, a division of Marks, part of the Propelis Group, is a creative design branding agency that thrives on innovation, collaboration, and creating impactful experiences. We are looking for a dedicated and organized office administrator who can also serve as our receptionist. If you are passionate about supporting dynamic teams, fostering a positive office environment, and being the first point of contact for our clients and guests, we want to hear from you. Job Summary: The Office Coordinator will play a vital role in ensuring the smooth operation of our Cincinnati office. This is an in-office role involves managing office administrative tasks, welcoming guests, coordinating shipping, overseeing building maintenance requests, and supporting the local team. You will be the backbone of our office environment and a key player in organizing our culture and experience. Responsibilities: Reception Duties: Welcome and greet clients and visitors with a friendly and professional demeanor. Manages visitor calendar. Serves as Shipping Manager for site (FedEx) ensuring company policies are followed and project information is tracked. Manages incoming and outgoing mail/post/deliveries. Coordinate and prepare meeting rooms for bookings, ensuring they are ready for client presentations and meetings. Assist with coordination and set up for clients, visitors, or large meetings. Flex hours may be required. Office Management: Order and manage supply inventory, ensuring everything is stocked, available, and within budget. Handle building maintenance requests and liaise with vendors for repairs and upkeep. Manage office layout and cleanliness in shared spaces, ensuring a conducive work environment. Manage and discretion of confidential materials that come in and out of the studio. Ensure Health and Safety policy is followed, manager of drills, leads emergency planning team. Ensure local email distribution list kept up to date. Maintaining office communications (ie client in office/confidentiality), office confidentiality, and office security (people visibility to space). Coordinate with corporate finance teams to follow appropriate ordering procedures and tracking of ordered supplies, vendor relationships, and site assets. Support the local culture club events, fostering team bonding and a positive office culture. Maintains office operations against approved budget. Administrative & Operational Support: Assist with procurement of supplies, ensuring timely delivery and cost-effectiveness. Parter with leadership to support inventory and maintenance of office services (printers, phones, networking, etc.) and site fixed assets. Ensure Health and Safety protocols are followed throughout site, manager of drills, leads emergency planning team. Support onboarding and offboarding processes by preparing and recovering IT equipment and credentials. Welcome new employees and onboard them to office procedures and protocols. Preferred Skills: Computer literacy, experience with Microsoft 365, Google Workspace, or similar platforms. Organizational skills and expertise Hospitality and customer/team service Excellent written and verbal communication skills, including listening skills Highly self-motivated, resourceful and detail-oriented Ability to work both independently and in a team environment Understanding of the creative process Qualifications: Bachelor's degree or equivalent work experience preferred. Minimum 2 years direct work experience preferred Proven experience in office management, receptionist duties, or administrative support is preferred. Computer literacy, experience with Microsoft 365, Google Workspace, or similar platforms. Physical Demands: Physical demands required of this position may include extensive computer and telephone usage Position may require lifting or carrying up to 25 lbs The position may also require extended periods of sitting Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay for this position is $25.00 hourly. Ultimately, in determining pay, we will consider the successful candidate's location, experience, and other job-related factors. Group benefits currently include a selection of health care plans with prescription drug coverage, dental plan, vision plan, basic and supplemental life insurance, a flexible spending account for medical and dependent care expenses or a health savings account based on plan selection, short/long term disability and 401(k) Savings Plan. #LI-SM1

Advertisement Closes 12/14/2025 (7:00 PM EST) 25-07296 Administrative Specialist Pay Grade 12 Salary $35,712.48 - $50,622.48 Annually Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK Click here for more details on state employment. Hiring Agency Cabinet for Health & Family Services | Dept for Community Based Services Location 601 Washington Avenue Newport, KY 41071 USA Description The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families, improve safety and permanency for children and vulnerable adults, and engage families and community partners in a collaborative decision-making process. DCBS seeks an administrative specialist who is driven and wishes to work in a professional office environment while providing administrative support to frontline child welfare staff and supervisors, who work with families to ensure safe, stable homes for the children of the Commonwealth. The employee is expected to perform at the highest quality to ensure administrative support to frontline staff and vulnerable citizens. For more information on the Department for Community Based Services, please visit our website at **************************************************** Responsibilities include but are not limited to: * Transcribing notes into court reports and case documentation. * Entering contacts, case plans and consults in TWIST. * Conducting criminal background checks. * Scheduling court hearings. * Filing court reports with the clerk of courts. * Filing case documentation in electronic and paper files. * Preparing and delivering correspondence to families and professionals. * Requesting records and filing records in electronic and paper files. * Requesting documentation and summaries from community partners. * Entering timesheets for staff on the team. * Assisting staff with coordination of schedules from home visits and parent/child visitation. * Liaison with social service aide positions and other administrative staff within the county. Skills and Expectations include but are not limited to the following: * Strong verbal and written communication skills. * Good time management and organizational skills. * The ability to work well under pressure. * A willingness to work as part of a team. CHFS participates in E-Verify and will provide the federal government with U.S. Citizenship and Immigration Services (USCIS) Form I-9 information to confirm that you are authorized to work in the U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the USCIS Form I-9. For more information on E- Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at ************ or ************************** The position you are applying for has access to or use of federal tax information (FTI) or meets the statutory definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062 and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation. If you are interested in a challenging yet rewarding opportunity to make a positive difference in your community, we would love to review your application for an Administrative Specialist I. Minimum Requirements EDUCATION: Graduate of a college or university with a bachelor's degree. EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience. Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis. Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis. SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE Working Conditions Incumbents working in this job title primarily perform duties in an office setting. Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111. If you have questions about this advertisement, please contact Lori Bounds at ****************** or ************. An Equal Opportunity Employer M/F/D

Job DescriptionFleet Titles SpecialistThis administrative role is responsible for processing vehicle titles and license documents for client accounts. Follows up with clients on missing requirements and with state/local offices or suppliers to ensure each transaction is completed by the due date. RESPONSIBILITIES Processes the necessary paperwork to ensure that all vehicles are properly titled and licensed Processes paperwork via online system and follows all online compliance laws Maintains online inventory and monies on account for processing Reviews documentation to identify and correct any inconsistencies in the documentation Processes any additional requests for customers or internal departments Interfaces as necessary with local and out-of-state title agencies, auction personnel, wholesale buyers, customers, dealer associations, manufacturers, internal personnel, etc. Mails titles, memo titles, plates, registrations, etc. to appropriate external or internal customers Enters all appropriate information into computer system and/or customers Responds to inquires on the status of title processing or other matters. Investigates questions or problems and takes action to resolve the problem. Refers only the more difficult problems to supervisory personnel. Keeps supervisor advised of any particular or recurring problems or significant customer service issues Processes check requests in payment of title fees, sales tax and/or to obtain reimbursement for funds spent by customers that are the company's responsibility and verify that all checks have been processed and accounted for on the check register and daily check report REQUIREMENTS: High School Diploma or equivalent Minimum six months title experience or two years general administrative experience, or an equivalent combination of title and work experience Professional communication and interpersonal skills Able to analyze issues and resolve routine problems Able to set priorities, meet deadlines and maintain daily work requirements Good follow-up skills, with ability to track work in progress and ensure completion Strong attention to detail Advanced Computer Skills and able to use standard office software Some experience with computer based accounting and inventory systems Drug Free Employer Work schedule is 8 hours with the option to start schedule from 7:30am to 9:00am and end 4:30p to 6:00pm. After training is completed there is an option for one work from home day.

The Accounting & Administrative Specialist will perform a variety of tasks. These duties include but are not limited to accounts payable/receivable, support of the accounting and onsite staff, data entry, and customer service with vendors/customers/contractors. In addition, the person in this role will be expected to work with the upmost confidentiality due to the information he/she will be exposed to. The Accounting & Administrative Specialist will be expected to work professionally and have the ability to accurately perform very detailed tasks in a timely manner. PRINCIPAL DUTIES & RESPONSIBILITIES 1. Accounting - (50%) Enters and maintains Onsite accounts payable vendors in accounting system Enters Onsite vendor and subcontractor invoices Issues Purchase Orders Follows up on past due accounts receivables Reviews payroll Processes monthly tax payments Processes intercompany invoices Updates departmental budgets monthly Records cash receipts Processes I099s annually Follow up with vendors on expires COIs 2. Administration - (50%) Ensures that Onsite timesheets are received weekly and entered correctly Seek out missing timesheets Reconcile PTO requests weekly between accounting and payroll systems Processes background check requests Assist new hires with Concur set up New hire set up in accounting system Processes I9s for new hires QUALIFICATIONS Education/Experience Associate degree or higher 2-4 years in a related accounting/administrative role Licenses/Credentials/Certifications N/A Skills/Specialized Knowledge/Abilities Outlook Excel Workday preferred Data Entry experience MS Teams WORKING CONDITIONS Tools and Equipment Used Computer Scanner Printer Travel None Physical & Mental Demands Frequently required to sit at a desk/workstation for long period of time Ability to work at a computer terminal for extended periods of time Digital dexterity and hand/eye coordination in operation of office equipment Light lifting and carrying of supplies, files, etc. Ability to speak to and hear employees/clients via phone or in person Body motor skills sufficient to enable incumbent to move around the office environment Ability to analyze accounting reports and make recommendations Additional Mental Requirements: compare, decide, direct, problem solve, analyze, instruct, and interpret Environment Work typically performed in an office setting.

Job Title: Admin Assistant Duration: 3+ Months Performs a variety of administrative functions. Schedules appointments, gives information to callers, . Composes memos, transcribes notes, and researches and creates presentations. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. May assist with compiling and developing the annual budget. Requires a high school diploma with at least 5 years of experience in the field or in a related area. Familiar with a variety of the field's concepts, practices, and procedures. Relies on experience and judgment to plan and accomplish goals. Performs a variety of complicated tasks. May direct and lead the work of others. A wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department Qualifications Requires a high school diploma with at least 5 years of experience in the field or in a related area. Additional Information All your information will be kept confidential according to EEO guidelines.

Job Description Administrative Support Specialist Part-Time - Monday, Tuesday, Wednesday - 8:00AM - 5:00PM The Administrative Support Specialist provides essential administrative and operational support to the Leadership Team. This role helps ensure smooth daily operations, accurate documentation, and timely completion of executive-level tasks. The ideal candidate is organized, detail-oriented, proactive, and comfortable balancing multiple priorities in a fast-paced environment. This position is part-time and onsite on Monday, Tuesday, and Wednesday from 8:00AM - 5:00PM Qualifications: Required Strong organizational skills with exceptional attention to detail. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and/or Google Workspace. Ability to manage competing priorities and meet deadlines. Strong written and verbal communication skills. Professionalism, reliability, and the ability to work independently on assigned days. Preferred Experience in administrative support, operations, or office coordination. Experience supporting managers, directors, or executive-level leaders. Comfort with learning new systems, technology, and processes quickly. Key Responsibilities: Administrative & Office Support Assist with scheduling, meeting coordination, and calendar organization for Program Leadership. Prepare and format documents, reports, presentations, and correspondence. Manage shared inboxes, route inquiries, and track follow-up items. Organize and maintain electronic files, shared drives, and internal documentation. Support data entry, tracking logs, and basic information management tasks. Operations & Project Support Assist with operational workflows, processes, and small internal projects. Help gather information, compile updates, and monitor progress on executive priorities. Coordinate logistics for internal meetings, trainings, and small events. Support the development and distribution of internal communications. Executive Team Support Track deadlines, ensure deliverables are completed, and send reminders as needed. Prepare meeting materials, agendas, and notes. Take accurate meeting minutes, summarize key discussions and document action items. Conduct light research and pull data as requested by leadership. Maintain confidentiality and handle sensitive information with discretion. Work Environment & Schedule Part-time onsite position working Monday, Tuesday and Wednesday from 8:00AM-5:00PM Collaborative and mission-driven team environment.

Job DescriptionSalary: $17- $19.00 per hour Administrative Assistant & Assistant Front Desk/Receptionist OneQuest Health Department: Administration and Human Resources Position Reports to: Melissa McQueen - Executive Administrative Assistant to the CEO Position Supervises: N/A FLSA Status: Non-Exempt Profile Last Updated: November 25, 2025 Position Summary Provide administrative assistance and support to senior leadership using general administrative assistant skills including scheduling, proofing correspondence, using templates to send offer letters, taking minutes on occasion and other like-type tasks as well as providing receptionist/front desk coverage when the primary receptionist is on break, vacation, or absent during illness, or otherwise using Paid Time Off. The position reports to the Executive Administrative Assistant to the CEO, as well as providing receptionist/front desk coverage when the primary receptionist is on break, vacation, or absent during illness, or otherwise using Paid Time Off. The position calls for flexibility, excellent people skills, multi-tasking, and the ability to work and communicate well with all levels of internal management and staff, as well as outside clients, vendors, and donors. Must show adherence to the Seven Commitments of Sanctuary and application of the Sanctuary tools. Essential Job Functions Administrative Support (75%) Provide general administrative support to C-Level Officers and designated Directors as instructed by Executive Administrative Assistant to the CEO. Support may include, but is not limited to: Scheduling meetings. Filing, correspondence, reference checks, and taking meeting minutes for C-Level Officers and Vice Presidents as assigned. May draft accurate, professional written and electronic correspondence that is free of spelling, grammatical, and formatting errors. Assisting with the annual Giving Tree project. Managing agency wish list(s) and online gift registries. Assisting with preparation of materials for community engagement events (e.g., school fairs, speaking engagements). Assist with ordering food and catering services for meetings and events. Assist with coordinating and setting up of New Employee Orientation, All Staff meetings, and other agency meetings. Assist with facilitating the ordering process for agency shirts (polo shirts and t-shirts), name badges, lanyards, and badge holders. Must be a flexible self-starter with excellent time management skills. The coordination of routine matters, meetings, and various other assignments will be delegated to the administrative assistant with minimal direction. Planning and anticipation of needs are critical responsibilities. Position has access to highly confidential and sensitive information. Protection of this information is a requirement of the position. Attention to detail and effective communication are critical. The administrative assistant is expected to draft accurate, professional written and electronic correspondence that is free of spelling, grammatical, and formatting errors. Must become quickly familiar with agency policies and procedures, the various agency stakeholders, and reporting relationships. Must be able to perform the essential functions of this position with or without reasonable accommodation. Front Desk/Receptionist Coverage (20%) Manage all facets of the reception area of CHNKs administration building from 8:30AM to 5PM Monday through Friday. Answer calls made to CHNK Behavioral Health's (CHNK) main number in a professional, friendly manner; efficiently and effectively direct each call to the appropriate staff or department. Greet and welcome guests and visitors with a positive, helpful attitude as they arrive for meetings, events, or other onsite activities, offering hospitality and notifying the appropriate staff or department of their arrival in a timely manner. Accept deliveries on behalf of CHNK and ensure the recipient is notified of the package arrival in a timely manner. Sort incoming mail: help departments prepare outgoing mail (e.g., managing the postage meter machine, running the folding machine, stuffing/ sealing envelopes, etc.). Accept in-kind donations on behalf of the Development Office, ensuring the donor fills out a donor form, the donated item(s) are routed appropriately, and the Development Office notified of the donation. Assist on-site applicants/new hires for employment by providing them with New Hire Packets to be completed, answering questions regarding forms, ensure paperwork is completed correctly, signed correctly, and is placed in the appropriate Human Resources mail slot. Coordinate pre-arranged drug screen between new hire staff member and designated associate performing drug screen. Ensure all conference rooms and hospitality rooms in the administration building, as well as the mail room, are presentable and well-maintained (e.g., technology is functional, beverage stations are stocked, sanitization products are available, furniture is clean and arranged appropriately, etc.) Assist colleagues, as needed, with administrative tasks such as making photocopies, sending faxes, taking notes, scheduling meetings, and other ad-hoc job duties Must be able to perform the essential functions of this position with or without reasonable accommodation Other Duties as Assigned (5%) Physical Demands and Work Environment While performing the duties of this job, the employee is regularly required to stand, walk, and talk or hear; use hands to finger, handle or feel objects; and reach with hands and arms. The employee is occasionally required to sit, kneel, squat, and hold objects or carry. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. Minimum Position Qualifications Associate degree in English, Communications, Business or related field, or equivalent knowledge and experience. Bachelors degree preferred. 12 years experience in an administrative capacity, some experience as a receptionist also preferred. Proficiency with Microsoft suite of programs, including Outlook (email and calendar). Excellent written and verbal communication skills. Self-motivated, organized, and proficient at multi-tasking. Ability to manage highly confidential information in a trustworthy manner. Ability to maintain effectiveness when experiencing major changes in work tasks or the work environment; ability to efficiently adjust within new work structures, processes, or requirements. Strong critical thinking skills and ability to work independently; skilled at identifying, taking ownership of, and intelligently resolving minor issues without involving senior leadership. Effective management of time and time constraints. Comfort communicating and collaborating with all levels of the team, including fellow employees, donors, volunteers, contractors, and Board members. High standards of performance; willingness to assume responsibility for the timely and correct completion of assignments or tasks. Must have a current drivers license and insurance. Demonstrate proven sensitivity to the various cultural and socioeconomic characteristics of Childrens Home of Northern Kentucky clients and staff. Ability to work occasional evenings and weekends. OneQuestl Health is an Equal Opportunity Employer. Benefits include 18 PTO days off, 13 paid holidays, 6 Long Term Illness days, retirement plan with 6% match after 1 year, tuition reimbursement, student loan repayment assistance, 4 weeks of paid parental or elder care leave, availability of zero deductible medical plan, dental plan, vision plan, and employer paid life insurance and long-term disability insurance. OQH has certifications from All Children All Families in LGBTQ+ competencies, Ellequate in work-place equity, the Sanctuary Model of Trauma Informed Care, and Best-In-Class Benefits.

Job Description FINE ARTS ADMINISTRATIVE ASSISTANT PART TIME, NON-EXEMPT - 20 HOURS PER WEEK, 11 MONTHS REPORTS TO THE DIRECTOR OF FINE ARTS WEDNESDAY AND FRIDAY - 8:00 AM - 5:00 PM OCCASIONAL NIGHTS AND WEEKENDS AS REQUIRED Description: This eleven-month, part-time position reports to the Director of Fine Arts. This role will support all administrative functions of the Fine Arts Program. Occasional nights and weekends are required to support Fine Arts events. A calendar of events will be provided in advance. Qualifications: Strong organizational skills and attention to detail Excellent written and verbal communication skills Proficient in business software including Microsoft Word, Excel, PowerPoint, and Adobe Suite. Experience using Canva and Asana preferred. Excellent verbal, written, and interpersonal communication skills Self-starter, with a high level of personal initiative Ability to manage multiple responsibilities and seasonal peaks in workflow Enjoy working in a fast-paced, collaborative, team environment Critical thinker and creative problem solver, willing to learn and apply new platforms and processes Duties and Responsibilities: Manage department archives PowerPoint presentation creation Event ticketing and box office management Set-up and maintenance requests Survey creation and tracking CHCA is an equal opportunity employer. All qualified candidates will be considered. Essential functions under the Americans with Disabilities Act may include any of the duties, knowledge and skills listed above. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by employees in this position. Regular attendance is an essential function of this job. The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PHYSICAL DEMANDS: While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. WORK ENVIRONMENT: The noise level in the work environment is usually moderate. MENTAL FUNCTIONS: While performing the duties of this job, the employee is required to compare, analyze, communicate, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile and negotiate.

Secretarial and Office Personnel District: Hamilton County ESC Additional Information: Show/Hide Opening Announcement Special Services and Mental Health Administrative Support Specialist Part Time QUALIFICATIONS: * High School diploma. * Minimum 3-5 years experience working in early childhood settings experience in special education preferred. * Strong written and verbal communications and organizational skills. * Strong technology literacy * Strong problem solving and ability to work independently * Reliable transportation and car insurance JOB SUMMARY: Responsible for supporting the daily functions of the Special Services and Mental Health Departments in the Head Start Program. This includes making, managing, tracking and organizing special services materials. Additional duties include data entry, managing the inventory system, ordering, and sorting of materials. Management and dissemination of requests for information between agency stakeholders and outside partners such as physicians and school districts. ESSENTIAL FUNCTIONS: * Adhere to the Mission and Vision of Hamilton County ESC. * Support recordkeeping and data entry for Special Services and Mental Health Departments. * Working knowledge of Positive Behavior Intervention Support model and supports needed to implement the model with fidelity. * Understanding of universal design of early childhood classrooms and early childhood best practice. * Collecting, sharing and uploading documentation in a timely way. Ensuring data accuracy in the Child Plus system. * Research, place, create and track requisitions. Working with internal departments for future fiscal needs of the Mental Health and Special Services Departments. * Manage and track Special Services inventory. * Make, distribute and track visual supports for programmatic needs. Examples include social stories, personal schedules, and visual behavior rings as approved by coordinators. * Broad understanding of IDEA services. * Perform other duties as assigned. EQUAL EMPLOYMENT OPPORTUNITY AND ADA STATEMENT: The Hamilton County Educational Service Center is an Equal Opportunity Employer and endeavors to provide the highest quality service through employing professionals selected for their competence and expertise. The Governing Board of Hamilton County Educational Service Center does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), disability, age, religion, military status, ancestry, genetic information (collectively, "Protected Classes"), or any other legally protected category, in its programs and activities, including employment opportunities.