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Administrative associate jobs in Lexington, KY - 91 jobs

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  • Administrative Assistant

    DB General Contracting, LLC

    Administrative associate job in Lexington, KY

    Founded in 2016, DB General Contracting, LLC is a full-service construction partner specializing in General Contracting, Construction Management, Renovation, and Commercial Construction. Based on a foundation of integrity, craftsmanship, and transparent communication, DB General Contracting is committed to delivering high-quality projects for clients. The experienced team manages projects of various sizes, from intricate renovations to large-scale commercial builds, with precision and professionalism. They work closely with clients, architects, and trade partners to create functional and durable spaces that meet each project's unique needs. The company prides itself on delivering projects on time, within budget, and to the highest standards of quality. Position Summary We are seeking a reliable, detail-oriented Part-Time Administrative Assistant to support our day-to-day financial and administrative operations. This is an onsite role ideal for someone with strong QuickBooks experience and excellent organizational skills. Key Responsibilities Maintain accurate financial records using QuickBooks Manage Accounts Payable, including entering bills and scheduling payments Manage Accounts Receivable, including invoicing and payment tracking Prepare and issue checks as needed Create and send invoices to clients/customers Maintain and reconcile the checkbook ledger Collect, organize, and maintain tax and insurance documentation for subcontractors Ensure records are up to date, accurate, and audit-ready Provide general administrative support related to bookkeeping functions Qualifications Proven experience with QuickBooks Strong understanding of accounts payable and accounts receivable processes High attention to detail and accuracy Strong organizational and record-keeping skills Ability to handle sensitive financial information confidentially Prior administrative or bookkeeping experience preferred Schedule Part-time Onsite
    $25k-34k yearly est. 2d ago
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  • Area Administrative Supervisor

    DSV Road Transport 4.5company rating

    Administrative associate job in Frankfort, KY

    DSV - Global transport and logistics In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at *********** Location: USA - VIRTUAL - US Kentucky Division: Solutions Job Posting Title: Area Administrative Supervisor Time Type: Full Time POSITION SUMMARY ATTENTION: Role requires a significant amout of travel to several different sites around the country, flexibility in schedule is a must. The Administration Supervisor is responsible for planning and directing the daily activities relating to HR, accounts payable/receivable, billing and manage customer service team at the site. This position, under guidance from senior HR leaders, is responsible for the successful implementation of strategic HR initiatives in Talent Management, Performance Management, Leadership Development, Employee Engagement, Change Management and Compensation and Benefits. Responsible for the execution of recruiting strategies for mid to lower level Professional and Managerial positions as well as Administrative/Clerical and Maintenance/Warehouse positions as required. Additional Human Resource duties such as retention strategies, legal compliance, payroll, communication, orientation, and training as well as some administrative functions. ESSENTIAL DUTIES AND RESPONSIBILITIES * Partners with the business leaders to help guide and support the business initiatives and align them against the Human Resource strategy. * Acts as a change agent, working in partnership with business leaders to drive the transformation agenda- developing transition / change plans, leading communication, and engagement activities, ensuring managers are equipped to handle all people matters. * Responsible for the establishment of robust recruitment processes and procedures to ensure the attraction and retention of talent. * Implements, interprets, and administers employee and labor relations programs, projects, tasks, or initiatives that align with company goals and objectives. Responsibilities include employment, employee relations, labor relations, compensation administration, performance management, benefits, recognition, training and planning of staffing requirements and workforce communications. Must be visible and accessible. * Facilitates and/or provides training and development (including orientation) to management and the workforce. * Provides coaching and advice to managers and employees to facilitate problem resolution and provide day to day support and advice. * Maintains and coordinates employee recognition programs. * Effectively administers existing programs in accordance with policies and procedures. * Conducts exit interviews and analyzes data to make recommendations to the management team for corrective action and continuous improvement. * Provides Employee Relations expertise and shapes the local ER strategy for their area ensuring all policies and procedures are legally compliant, managers are trained and aware of how to handle employee matters, leading and supporting leaders when it comes to local consultation / negotiation with employee bodies and responds to all employee matters to gain resolution * Promotes diversity related initiatives within assigned area or country. * Supports timely and effective communication and administration of deliverables. * Manage a customer service team. * Responsible for site Accounts Payable/Receivables. * End of month accounting and billing. OTHER DUTIES * Work overtime as dictated by business whether mandatory or voluntary * Performs other duties as assigned. SUPERVISORY RESPONSIBILITIES * Full Personnel Responsibility to lead, develop and coach a customer service team. SKILLS & ABILITIES Education & Experience * Bachelor's degree in human resources, business or a related field and 5 years' experience working in Human Resource field required or equivalent combination of education and work experience. * Previous experience with payroll processing and timekeeping preferred. * Master's degree preferred. * Must be able to work in unregulated temperatures within the warehouse during the warmer and colder months can range from mild to moderate Computer Skills * Microsoft Office * Experience with HRIS systems. * Experience with Applicant Tracking Systems (ATS) preferred. Certificates & Licenses * Recognized HR Professional Certification preferred. Language Skills * Local language required. * Effective verbal and written communication skills. * English (reading, writing, verbal). Mathematical Skills * Good mathematical skills. Other Skills * Communicate information clearly and facilitate learning by diverse audiences. They must be able to effectively convey instructions to their audience. * Must be able to organize, motivate, and instruct a diverse group of employees. CORE COMPETENCIES FOR SUCCESS Leader of Others ☒ Accountability ☒ Business Acumen ☒ Communication / Building Partnership ☒ Developing Oneself ☒ Developing Others ☒ Drive for Results ☒ Embracing Change ☒ Problem Solving ☒ Empowerment ☒ Leadership Excellence ☒ Leading Change ☒ Problem Solving Independent Contributor ☐ Accountability ☐ Communication / Building Partnership ☐ Customer Orientation ☐ Developing Oneself ☐ Drive for Results ☐ Embracing Change ☐ Problem Solving ☐ Professional Competencies PHYSICAL DEMANDS Occasionally * Handling/Fingering, Sitting Frequently * Bending Constantly * Walking and Standing Ability to Lift/Carry and Push/Pull * 21-50 pounds o Reach above shoulder, reach outward, squat, or kneel. WORK ENVIRONMENT While performing the duties of this job, the employee rarely is exposed to fumes or airborne particles, toxic or caustic chemicals. The noise level in the work environment is usually low to moderate. DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at *************. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time. DSV - Global transport and logistics Working at DSV means playing in a different league. As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements. With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you. At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be. Start here. Go anywhere Visit dsv.com and follow us on LinkedIn and Facebook. open/close Print Share on Twitter Share on LinkedIn Send by email
    $30k-47k yearly est. 57d ago
  • Bookkeeper/Administrative Assistant - Up to Par Management + Taylor Hospitality

    The Franklin Hotel 3.9company rating

    Administrative associate job in Frankfort, KY

    Taylor Hospitality is immensely excited to be working with the Capital Plaza Hotel in Frankfort, KY. and will soon undergo renovations and exciting new changes! With all of the expansion and growth, we are on the hunt for dedicated and bright new team members to grow with us! Are you looking for an exciting job where you can put your skills, talents and education to work with a company you can feel proud to be a part of? Do you want a workplace that will challenge you and offer you opportunities to learn and grow? This is an exceptional opportunity for you! Working with Taylor Hospitality, means you'll be working in a collaborative environment, you will have access to great growth opportunities, and exciting new challenges will come your way each day. Compensation: $40,000k - $45,000k per year. Benefits Package: Full-Time Team Members receive benefits including health, dental, vision, and life, 401(k), STD, LTD, paid holiday, vacation, personal & sick time, lean management training, and numerous other employee discount benefits through our HR provider LL Roberts. The Bookkeeper / Administrative Assistant provides both office support and financial record keeping support at the Hotel. This is done by recording daily financials, maintaining filing systems, reconciling bank statements, help managing accounts payable/receivable, and processing invoices and other payments. What You'll Be Doing: Receive, approve, and when necessary, investigate client's accounts payable invoices. Code payables for accounts payable clerks to input. Communicate (both in verbal and written form) with clients, client suppliers, vendors, and banking contacts. Keep track of client assets. Handle client mail. Prepare appropriate schedules and reports as requested by clients and partners. Deposit accounts receivables into client bank accounts. Handle client payroll. Handle investments. Receive, review, and post broker statements. Assist accountants on tax return preparation. Perform other duties as assigned by accountants or partners. What We're Looking For: Associate's degree in Accounting, Finance, or related field preferred. Minimum of two years responsible accounting or bookkeeping experience including accounts payable, accounts receivable, payroll, general ledger, and financial reports. Prior experience in Business Management preferred. Proficiency in bookkeeping software. Strong knowledge of accounting principles and practices. Data-faction experience. Ability to perform several tasks concurrently with ease and professionalism. Detail-oriented and highly organized to ensure accuracy of financials. Knowledge of regulatory requirements of processing payroll accounting transactions and payroll returns. Ability to communicate clearly and concisely, verbally and in writing, in English. Must be able to keep client matters strictly confidential. Must have excellent interpersonal skills and customer service skills. May be required to become a Notary Public. Why You'll Love it Here: Step into the heart of hospitality at the Capital Plaza Hotel! Be part of a lively, fast-paced team where your talents keep things running smoothly behind the scenes. Every day brings new challenges, opportunities to grow, and the satisfaction of supporting an amazing guest experience! Additional Information: Kindly, be aware that the job description provided is not an exhaustive account of the activities, duties, or responsibilities entailed for this role. Standard Operating Procedures, Training Checklists, and Departmental Handbooks will be provided to ensure the Team Member is trained in all duties and responsibilities of the position. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Up to Par Management and Taylor Hospitality are Equal Employment Opportunity companies, we are proud to be an equal opportunity workplace and an affirmative action employer. We are committed to equal employment opportunity regardless of race, religion, sex, national origin, sexual orientation, age, citizenship, marital status, or disability. About the Company: Up to Par Management | Taylor Hospitality Vision is to be an Exceptional Hospitality and Golf Management Company built by Exceptional Team Members who are Delivering on our Purpose to Positively Impact Others.
    $27k-33k yearly est. Auto-Apply 60d+ ago
  • Office Administrator

    Disher 3.5company rating

    Administrative associate job in Lexington, KY

    Office Administrator - Lexington, KY DISHER is currently partnering with a leading company providing plastic corrugate pipe solutions. The company is based out of Europe and is quickly growing. It has a great reputation globally and focuses on optimizing its processes to create innovative and world-changing products. The company serves customers all over the world, but its main market is the U.S. where it has a service hub in Kentucky. What it's like to work here:This company has a team-oriented work atmosphere and a flat hierarchy with short decision-making processes. It offers many opportunities for self-realization and professional growth. As the office administrator, you will use your skills to help manage service projects and initiate future developments for the company. Your work will help shape the future of the organization, and your efforts will contribute to the growth and success on the American market.What you'll get to do: Coordinate travel (hotel, flights and car rentals) for Service Technicians and Sales Managers Confirm weekly worked hours for Service Technicians and send to accounting for payroll and charging to customers Maintain spare parts inventory in EXCEL and/or SAP in cooperation with the Head Quarter in Hassfurt/Germany Professional and timely processing of customer inquiries, from order receipt, preparation of quotations to completion Control customer orders in terms of costs and deadlines Manage office activities, including incoming calls Reconcile and file travel receipts for the different team members Coordinate shipments of the toolboxes and supplies for the machine commissioning Coordinate timing and shipments of die heads or any other assemblies for refurbishment. What will make you successful: Completed training as an industrial clerk or have an equivalent qualification Technical understanding would be beneficial IT skills, particularly in MS Office and ideally prior knowledge of SAP Driving license Strong social and communication skills Strong organizational skills Must be able to quickly adapt to sudden changes Being an independent and reliable worker
    $26k-34k yearly est. Auto-Apply 60d+ ago
  • Administrative Assistant

    Sonoco Products Co 4.7company rating

    Administrative associate job in Richmond, KY

    Administrative Assistant Payrate: $19.54 Shift: 1st Shift (PART TIME) 7:30A - 2:30P From a small family business to a multi-billion dollar global company, Sonoco has been changing the face of products and packaging since 1899 - all while keeping the heart of "People Build Businesses" alive. Our talented people are at the core of our growth, constantly reinventing the Sonoco wheel with brilliant solutions every year. Today we are a world leader in global packaging solutions with diversified operations in over 34 countries. We're extremely proud of our portfolio of brands, our achievements in sustainability and industrialization and the groundbreaking work accomplished by our people. Position Summary: We are seeking an organized, self-motivated office administrator to join our growing organization. In this position, you will manage a variety of administrative tasks such as answering phone calls, organizing mail, working with our mainframe systems and directing visitors. As you will provide office support and coordinate office activities, a positive attitude and attention to detail is strongly encouraged. Essential Functions: * Actively track weekly and monthly safety documents and participate in the plant's safety steering team. Help coordinate company functions and meetings. Schedule onsite training as required. Update SDS book as needed. * Participate in monthly physical inventory of finished goods and raw material. * Schedule outbound freight. * Conduct employee orientations. Process onboarding paperwork and maintain EE personnel files. Track EE attendance and points. * Maintain and replenish office supplies as well as tools. Enter plant purchases and vendor invoices for order/payment. * Manage customer purchase orders; verify material and pricing accuracy, communicate discrepancies to site and production managers as well as to sales team. * Answer phone/e-mail and direct customers/visitors to appropriate personnel for assistance. * Distribute mail and faxes; prepare written correspondence. * File and maintain all relevant documents. * Perform other similar and related duties as assigned. Required Education & Experience: * Secretarial or Office Administrative experience * Strong Communication and interpersonal skills * Organizational and Leadership skills. * Intermediate to Advanced MS Office Skills * Experience with online ERP systems preferred * High school diploma or equivalent required * Some college or advanced studies preferred Working Conditions: Office Environment Physical Requirements: Lift up to 50lbs. Pay Rate: $19.54 Hours: Monday - Friday 8am-2:30pm Sonoco is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state or local laws. At Sonoco Products Company, we offer a comprehensive total rewards package, including competitive pay and benefits. *Benefits listed below are for employees located in the U.S. Specific benefits and wellbeing programs may vary depending on your location (within the U.S. or global), or if you are a union employee. Benefits * Medical, dental, and vision coverage for you and your dependents, including FSA and HSA options * 401(k) retirement plan with company match * Wellbeing tools and resources to support holistic health, including an Employee Assistance Program with a variety of services * Paid time off and holidays to recreate, rejuvenate and care for the health of yourself and family * Variety of company paid and voluntary employee-paid insurance plans including life, personal accident, and disability insurance * Tuition reimbursement We are an equal opportunity employer, and we strictly prohibit and do not tolerate discrimination against employees, applicants or any other covered persons because of race, color, religion, national origin or ancestry, sex, pregnancy, sexual orientation, marital status, gender identity or expression, age, disability, genetic information, veteran status, or any legally protected characteristic.
    $19.5 hourly Auto-Apply 8d ago
  • Office Coordinator

    Mass General Brigham

    Administrative associate job in Lexington, KY

    Site: The General Hospital Corporation Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Lurie Center for Autism in Lexington, MA 30 hours a week 8am to 5pm (6-hour day) 3 days on-site, 2 days hybrid after 90 days of training Job Summary The Williams Syndrome (WS) Program of Excellence has been established so that multidisciplinary medical and related services can be available to WS patients across their lifespan. The Williams Syndrome Office Coordinator position is wide-ranging in its responsibilities which include serving as the primary point for triaging, scheduling, and coordinating clinical services; providing travel related resources for families who come for appointments from around the country; organizing internal and external events of the WS Program, including an annual conference; maintaining a database of patients seen along with managing the program website and email; and providing executive-level administrative representation of the program to internal and external parties. The position is based at the Lurie Center for Autism in Lexington, MA and requires 3-4 days on-site with the first 90 days being completely on-site. The standard daily hours can be negotiated: the position is 30 hours per week, primarily Monday through Friday. Exceptions to the standard hours may occur related to the annual conference and/or other events. Qualifications Education High School Diploma or Equivalent required Experience Required Minimum of 2-4 years of healthcare clinic office setting required Previous EPIC experience managing complex scheduling and tracking systems required Knowledge, Skills & Abilities Experience working with families with special needs preferred. Experience with developing marketing material content and website management preferred. Fastidious attention to detail. Excellent interpersonal communication (verbal and written) and customer service skills. Strong judgment, prioritization, and problem-solving skills Excellent computer and technology-based skills, including Outlook email and calendar, Microsoft Office software (Word, Excel, PowerPoint, Teams), Zoom teleconferencing platform and database programs as well as site-specific software and office telephone system Effectively interact and collaborate with all levels of staff and management Ability to work independently, as well as part of a team Excellent organizational skills; proficiency in prioritizing time and handling multiple tasks. Previous experience with Epic electronic medical records system and knowledge of medical insurance plans strongly preferred. Previous experience in a healthcare facility strongly preferred and/or the ability to quickly learn sufficient medical terminology to interact with and triage patient requests related to program needs. Ability to handle confidential and sensitive information and knowledge of HIPAA Confidentiality and Privacy Policies. Must comply with all MGB policies and procedures Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing. Ability to use standard office equipment. Principle Duties and Responsibilities Patient-Facing Support Act as the initial and ongoing point of contact for Williams Syndrome patients/families contacting the WS Program of Excellence for any reason. Provide all patient care coordination as needed. Manage daily clinical schedules/patient appointments in Epic and all related patient communications via phone and/or via the MGB Patient Gateway. Support patients in navigating insurance coverage needs and/or creating self-pay contracts. Manage filing and record organization, including collating medical records and test results ahead of appointments. Provide local travel resources (list of nearby hotels, etc.) to help facilitate families' making travel arrangements for onsite appointments. Technology Related Responsibilities Maintain dataset of patients seen. Manage MGB WS website by working with MGB website team to update and improve information as needed. Assist with projects as requested by the Program Directors. Answer and triage Williams Syndrome mailbox inquiries. Create content for Williams Program of Excellence clinic marketing materials in collaboration with marketing. Events Related Responsibilities Coordinate the annual WS conference (for public participation). Draft and coordinate communication efforts including social media, website information, and other marketing communications as needed. Organize annual events and other scheduled meetings, including email communications, materials, logistics, catering and technology set-up/break-down Assist in agenda preparation, project scheduling, presentation development and handout coordination. Coordinate incoming speaker requests, staffing, and travel as necessary for events. Perform other duties or special projects that are appropriate to this level of position. Administrative Support to Program Leadership Assist with management of calendar, including coordination of scheduling for patient and other visitors and non-clinical Zoom platform management. Effectively and independently interact with all levels of clinical and administrative management within the MGH and MGPO as well as across the MGB organization. Additional Job Details (if applicable) Remote Type Hybrid Work Location 1 Maguire Road Scheduled Weekly Hours 30 Employee Type Regular Work Shift Day (United States of America) Pay Range $18.22 - $26.06/Hourly Grade 3 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: 1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
    $18.2-26.1 hourly Auto-Apply 56d ago
  • Finance Administrative Assistant- No Holidays or Weekends!

    New Vista of The Bluegrass Inc. 3.5company rating

    Administrative associate job in Lexington, KY

    If you are mission driven and want to help the lives of people in your community, we have a place for you on our Team! The Finance Administrative Assistant provides support to the Finance Department. This position works closely with the CFO, Controller, and finance team members. The Finance Administrative Assistant is a positive team player that promotes a culture of inclusion and participation. Required Education and Experience High School Diploma 2 years previous office/administrative experience; or degree in related field Valid driver's license Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Process and distribute mail for Finance department Provide administrative support to remote Finance Staff Code and track cash receipts for general operating bank accounts, as well as local bank deposit accounts Maintain potential lawsuit files confidentially Order and stock supplies for the Finance Department and be the key contact for office machine repairs and maintenance Responsible for maintaining and reporting company driver information log to key personnel Maintain vehicle registrations for company owned vehicles Submit and track facilities and maintenance requests Provide notary services for staff and support staff in obtaining notary certification Nonessential Functions Special projects as assigned by the CFO and Controller Perform other related duties as assigned While we welcome all to apply, there are some position specific background stipulations that must be met to comply with various regulatory and contractual requirements. New Vista prohibits discrimination and harassment against any applicant, employee or contractor based on sex, race, color, age, national or ethnic origin, religion, physical disability, mental disability, genetic information, marital status, sexual orientation, gender identity or expression, citizenship, pregnancy or maternity, protected veteran status, or any other basis prohibited by applicable federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, working conditions, promotion, termination, layoff, recall, transfer, leaves of absence, wage and salary administration, employee benefits and training. It is also the company's policy to prohibit all forms of retaliation against any individual who has complained of harassing or discriminatory conduct, encouraged another to complain, participated in an investigation into such complaints, or opposed unlawful discrimination.
    $25k-34k yearly est. Auto-Apply 6d ago
  • Administrative Coordinator

    Keeneland Association 4.3company rating

    Administrative associate job in Lexington, KY

    The Administrative Coordinator is a highly versatile, detail-oriented utility player who provides administrative, operational, and organizational support across all departments. This role is essential to keeping day-to-day operations running smoothly and serves as a central point of coordination between departments including operations, events, finance, human resources, payroll and executive leadership. The ideal candidate thrives in a fast-paced environment and can shift priorities quickly. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Administrative & Office Support Serve as a central administrative resource for various departments Serves as the Front Desk Receptionist 3 days a week for coverage Prepare correspondence, reports and internal documents Maintain organized digital and physical filing systems Handle incoming calls, emails, calendars and general inquiries Coordinates employee service award with the Human Resources team. Cross Departmental Coordination Support race operations, finance, human resources, payroll and other departments as needed Act as a liaison between departments to ensure smooth information flow Race Day Support Provide administrative support for race days Assist with credentialing for employees Help prepare pre-event materials Weekend work is required during racing season Special Projects & Utility Support Assists with special projects as assigned by leadership Step in to support any department during peak periods or staff shortages Identify opportunities to improve processes, efficiency, and organization Perform other duties as needed to support overall company success QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Administrative, office coordination, or operations support experience is preferred. Strong organizational and multitasking skills with exceptional attention to detail. Excellent written and verbal communication skills Proficiency in Microsoft Office Comfortable working non-traditional hours during race days Professional, proactive, and solution-oriented mindset LANGUAGE SKILLS Ability to effectively communicate with all levels of the organization. Email etiquette a must. Strong interpersonal skills are also a must. CERTIFICATES, LICENSES, REGISTRATIONS Kentucky State Racing Commission License provided by Keeneland upon hire. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
    $22k-34k yearly est. Auto-Apply 13d ago
  • Staff Assistant - Department of Nursing

    Asbury University

    Administrative associate job in Wilmore, KY

    Job Details Department: Administrative Support Job Type: Staff Status: Exempt Deadline: Until Filled Applications available at jobs.asbury.edu POSITION: Full-time Staff Assistant position beginning August 2026 SHAW SCHOOL OF SCIENCES INFORMATION: Asbury University announces a full-time staff position in the Department of Nursing to begin in August 2026 providing administrative support to the faculty and staff of the Department of Nursing. RESPONSIBILITIES: * Provide administrative support to the Nursing program faculty and staff. * Answer telephone calls for the Department of Nursing. * Receive and assist nursing students, visitors, and other guests to the Department of Nursing. * Provide information and answer general questions concerning the Department of Nursing. * Create, organize, and maintain office and nursing student records from application to completion/withdrawal from the program in compliance with accreditation and regulatory body standards. * Provide administrative support and compile data for nursing administrator as needed for accreditation and regulatory body reporting. * Assist in preparation and organization of advisory board committee meetings. * Assist in facilitating the completion and maintenance of clinical affiliation agreements and CastleBranch requirements. * Assist with orientation of part-time and full-time faculty. * Monitor and maintain office supply inventory. * Assist in making purchases and budget tracking. * Assist in preparing agendas and meeting minutes. * Other duties as assigned. QUALIFICATIONS: A minimum of an Associate Degree in business administration or secretarial science or similar field. Two years of experience working in the field providing secretarial or clerical support. INSTITUTIONAL COMMITMENT: Asbury University is an independent, Christian liberal arts university in the Wesleyan-Holiness tradition. In the desire to be a more inclusive community, reflective of the Kingdom of God, we especially encourage candidate applications from various ethnic backgrounds. At Asbury University, employees must display a committed and dynamic Christian faith along with the ability to support the University's Wesleyan Holiness theological position, lifestyle standards, and mission. Candidates must agree, support and adhere to university policies and procedures - including the Faculty Manual, Community Standards Guidelines, Human Sexuality Statement, and the Standard of Conduct for employees. Asbury University does not discriminate on the basis of race, national origin, gender, or handicap in its educational programs, activities, or employment practices
    $25k-42k yearly est. 60d+ ago
  • Staff Assistant

    Malco Theatres 4.1company rating

    Administrative associate job in Winchester, KY

    The Staff Assistant addresses the patron's needs, oversees assigned theatre operations, successfully leads team members to provide an excellent experience for our patrons, and administers all company policies and procedures. 1. Assigns and monitors staff activities to ensure all positions are covered as needed. 2. Provides direction and leadership by example to assigned employees. 3. Provides management with feedback regarding employee work performance. 4. Assist with inventory, ordering, and stocking duties. 5. Conduct opening/closing duties, cash handling, and deposits. 6. Maintain cleanliness and safety standards and report or resolve any operational issues. 7. Assist patrons with questions or complaints. 8. Assist in employee training as directed. 9. Performs other related duties as required.
    $21k-32k yearly est. 60d+ ago
  • Outpatient Administrative Assistant

    Ramey-Estep/Re-Group 3.6company rating

    Administrative associate job in Georgetown, KY

    Function: To perform administrative and clerical aspects of the program, including daily phone coverage. Performs secretarial-related functions to ensure assigned program operations flow smoothly. Organizational duties & responsibilities: The primary responsibility of all staff is to ensure the safety and well-being of all Ramey-Estep/Re-group (RE) clients. Supports the mission, vision, and values of RE. Facilitates and adheres to the agency's code of ethics, policies, and procedures. Supports all functions that attain and maintain accreditation and compliance with regulatory agencies. Supports and facilitates positive interaction with clients and staff by exhibiting both in-office and in-public when carrying out job duties: individual maturity, respect for others, a team-centered approach, maintenance of confidential information, and awareness and sensitivity to cultural and other differences in clients and staff. Exhibits effective communication skills including proper use of agency communication systems. Participates in appropriate professional development programs to attain and maintain competency. Effectively manages financial and physical resources to achieve the mission of RE. Reports incidents of abuse or potential abuse involving clients to the appropriate authorities and RE. Essential Duties and Responsibilities: Provides daily phone coverage. Meets and greets visitors and notifies appropriate personnel when needed Maintains professional, cooperative, and effective liaison activities with staff and other agencies and community groups. Manages the incoming mail distribution process. Provides administrative assistance to the Practice Manager and Outpatient program staff as requested. Handles confidential and non-routine information. Schedules use of conference room for agency meetings/events. Maintains accurate filing system for all correspondence, reports, and other documents for Practice Manager. Assists Practice Manager with Medicaid/Insurance billing and reports. Prepares correspondence and special reports as requested. Filing and organizing charts. Distributes client intake information via electronic communication. Inputs client cases into the KSTEP service database. Inputs referrals in the Electronic Health Record system. Checks insurance eligibility for each KSTEP client and inputs that data in the Electronic Health Record system. Performs other duties as assigned. Working conditions/environment: Shift is generally day-shift, Monday - Friday, 9-5. Holidays, weekends, and extra hours may occasionally be required. Office setting with extensive computer usage. Intense, unpredictable population with the possibility of verbal and physical aggression. Fast-paced environment with the need for quick decisions to deal with any crisis that may arise. The environment is at times loud and stressful. minimum job requirements: Education: High school diploma or GED is required. Experience: Two years of prior administrative experience is preferred. Specific Skills andrequirements: Must be at least 21 years of age. Excellent communication and conflict resolution skills. Excellent attention to detail and ability to work independently. Must be able to demonstrate a high degree of flexibility and be able to coordinate multiple priorities effectively. Capability to effectively handle confidential data in a timely manner. Must have the ability to interface well with all departments in a highly professional manner. Technical requirements include proficiency with Microsoft Word, Excel, PowerPoint, and any other applications used by the organization or regulatory agencies. Ability to understand and relate to the needs of clients from diverse backgrounds. Ability to read, write and converse in English. Successful completion of a pre-employment drug screen. Successful completion of a background screening. Successful completion of a TB skin test or proof of a negative chest x-ray or other documentation. Specialized Licenses or training: Successful completion of Excellent Foundations Maintain 20 hours of annual training Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to stand, sit, walk, talk, hear, reach with hands and arms, and use hands to finger, handle, and feel. This employee is also regularly required to use a computer keyboard and mouse. The employee is occasionally required to stoop, kneel, crouch, and climb stairs. The employee must occasionally lift and/or move up to 10 pounds or more. Specific vision abilities required by this job include close vision, distance vision, and peripheral vision. Supervisory REquirements: None. Starting rate at $20.00/hour
    $20 hourly Auto-Apply 13d ago
  • Administrative Assistant I

    Community Action Council 3.7company rating

    Administrative associate job in Lexington, KY

    Job Function Statement: Position is responsible for the day to day support for a work unit. Coordinates with other parts of Council to ensure program outcomes. Qualifications High school diploma or a GED is required. Post-secondary or specialized training preferred. Must type a minimum of 55 words per minutes. Must pass literacy test. Must have a working knowledge of the current council software in word processing , spreadsheets and databases. Knowledge of PowerPoint or other presentation software preferred . Must have at least 5 years prior experience in clerical support; including data entry.
    $28k-37k yearly est. 17d ago
  • Embroidery Assistant

    Tri Five

    Administrative associate job in Lexington, KY

    We're looking for a new member Embroidery Assistant as an addition to our growing embroidery team!! Located in South-Lexington (off BlueSky Parkway), with great proximity to Interstate 75, Vivid Print Apparel is a 100% Employee-Owned contract screen printing company. We hire candidates for a variety of positions, both skilled and entry-level. We make every effort to promote from within. Tons of opportunities for growth for the right candidates! What does Employee-Owned mean for you? ESOP (Employee-Owned Stock Options) allows employees to simultaneously take part in the future successes of the company and save for retirement without any loss of current wages We're currently hiring for: Embroidery Assistant Day Shift: 7:30am - 4pm, Monday through Friday, with overtime* $15-20/hour *Overtime varies based on business need Duties Assisting in analyzing and understanding project specifications and clients' needs before starting each embroidery project. Garment preparation and trimming. Fulfill customer embroidery orders, typically using multi-thread colors; 8-1500 stitches. Ensure quality of apparel being embroidered; typically left chest polo/jackets, hats, beanies and backpacks/bag. Quality rework, when possible. Ensure workspace is clean. Other duties as assigned. Sound like something you're interested in, apply today. Job Type: Full-time Pay: $14.00 - $20.00 per hour based on experience Benefits: 401(k) Dental insurance Health insurance Vision insurance Schedule: 8 hour shift Work Location: In person Requirements Requirements Essential Functions Continuously Standing Twisting Reaching Use of hand(s) for simple grasping, fine manipulation and push/pull. Frequently Lifting up to 50 lbs. Walking Bending Occasionally Carrying up to 50 lbs. Pushing Pulling Stooping Work Environment **Most areas of our facility are not temperature-controlled and can be excessively hot/cold at times depending on the outside temperature. We operate out of three buildings, going back and forth between these buildings is probable. During these occasions, there is exposure to the elements. There are fumes from inks and other industry related chemicals. Proper PPE is available. There are some loud noises, but not excessively loud. Automatic, moving machines are present in various departments. Minimum Qualifications Previous experience in embroidery preferred (pay based on skill assessment) Ability to perform the essential functions in the work environment (outlined and defined above). Ability to identify and distinguish colors. Must possess a keen eye for detail and excellent hand-eye coordination. Ability to operate independently on a team. High level of dependability with the ability to work overtime as needed. Salary Description $14.00/per hour
    $15-20 hourly 60d+ ago
  • Embroidery Assistant

    Tri Five LLC

    Administrative associate job in Lexington, KY

    We're looking for a new member Embroidery Assistant as an addition to our growing embroidery team!! Located in South-Lexington (off BlueSky Parkway), with great proximity to Interstate 75, Vivid Print Apparel is a 100% Employee-Owned contract screen printing company. We hire candidates for a variety of positions, both skilled and entry-level. We make every effort to promote from within. Tons of opportunities for growth for the right candidates! What does Employee-Owned mean for you? ESOP (Employee-Owned Stock Options) allows employees to simultaneously take part in the future successes of the company and save for retirement without any loss of current wages We're currently hiring for: Embroidery Assistant Day Shift: 7:30am - 4pm, Monday through Friday, with overtime* $15-20/hour *Overtime varies based on business need Duties Assisting in analyzing and understanding project specifications and clients' needs before starting each embroidery project. Garment preparation and trimming. Fulfill customer embroidery orders, typically using multi-thread colors; 8-1500 stitches. Ensure quality of apparel being embroidered; typically left chest polo/jackets, hats, beanies and backpacks/bag. Quality rework, when possible. Ensure workspace is clean. Other duties as assigned. Sound like something you're interested in, apply today. Job Type: Full-time Pay: $14.00 - $20.00 per hour based on experience Benefits: 401(k) Dental insurance Health insurance Vision insurance Schedule: 8 hour shift Work Location: In person Requirements:Requirements Essential Functions Continuously Standing Twisting Reaching Use of hand(s) for simple grasping, fine manipulation and push/pull. Frequently Lifting up to 50 lbs. Walking Bending Occasionally Carrying up to 50 lbs. Pushing Pulling Stooping Work Environment **Most areas of our facility are not temperature-controlled and can be excessively hot/cold at times depending on the outside temperature. We operate out of three buildings, going back and forth between these buildings is probable. During these occasions, there is exposure to the elements. There are fumes from inks and other industry related chemicals. Proper PPE is available. There are some loud noises, but not excessively loud. Automatic, moving machines are present in various departments. Minimum Qualifications Previous experience in embroidery preferred (pay based on skill assessment) Ability to perform the essential functions in the work environment (outlined and defined above). Ability to identify and distinguish colors. Must possess a keen eye for detail and excellent hand-eye coordination. Ability to operate independently on a team. High level of dependability with the ability to work overtime as needed.
    $15-20 hourly 1d ago
  • Administrative Assistant I

    Aqua America, Inc. 4.8company rating

    Administrative associate job in Nicholasville, KY

    Delta Natural Gas Co., Inc., an Essential Utilities company, is engaged primarily in the distribution, transmission, storage and production of natural gas. With facilities located in 32 counties in central and southeastern Kentucky, Delta Natural Gas owns and operates 2,600 miles of natural gas gathering, transmission, distribution and service lines. Delta Natural Gas serves approximately 39,000 residential, commercial, industrial and transportation customers. Delta is more than your average natural gas utility. We have a vision to: * Provide valuable services to our customers * Encourage economic growth for businesses in our region * Improve the quality of life for our communities * Ensure that we are protecting our environment * Support our employees and partners Join our team and make a difference! About Essential Utilities Essential Utilities, Inc. delivers safe, clean, reliable services that improve quality of life for individuals, families, and entire communities. Operating as the Aqua (water and wastewater services) and the Peoples and Delta (natural gas) brands, Essential serves approximately 5.5 million people across 10 states. We are committed to sustainable growth, operational excellence, a superior customer experience, and premier employer status - including a competitive and comprehensive benefits package as well as a commitment to career growth opportunities. We are advocates for the communities we serve and are dedicated stewards of natural lands, protecting more than 7,600 acres of forests and other habitats throughout our footprint. Our company is one of the most significant publicly traded water, wastewater service and natural gas providers in the U.S. RESPONSIBILITIES and DUTIES: * Prepare correspondences, including reports and meeting minutes and distribute via e-mail, fax, overnight shipping, etc. * Maintain general files and records. * Responsible for charging out inventory and assisting in the annual physical inventory count. * Direct telephone calls and messages, make copies, distribute mail, and order supplies. * Responsible for the operation and maintenance of office equipment, cleaning contractor, security system and building maintenance. * Responsible for various financial duties for the division including processing of invoices, bank deposits, preparation of purchase orders, credit card statements, claims processing, invoicing, monthly financial close and other financial duties as assigned. * Coordinate and schedule activities including, but not limited to, employee meetings, community events and other division public-relation initiatives. * Responsible for all new customers: Application process, processing loan applications, creating new account and setting appointments. * All other duties as assigned. SPECIAL EDUCATIONAL OR REGISTRATION QUALIFICATIONS: * High school graduate or GED equivalent. * Excellent typing and computer skills including proficiency in word processing, spreadsheet, database, and e-mail applications, and have the ability to gain proficiency in company technical software. * Must demonstrate ability to organize and complete multiple activities simultaneously. * Self-starter who can operate with little or no direct supervision. * Must have the personality, articulation (both spoken and written) and characteristics necessary to communicate effectively with customers, all levels of management, employees, regulatory agencies, government officials and vendors. * At least three years' experience in a responsible administrative position; bookkeeping, accounting experience or training a plus. * Maintain Notary License Delta, an Essential Utilities company, is an Equal Opportunity/Affirmative Action employer. Equal employment opportunity is provided to all employees and applicants for employment without regard to the following legally protected characteristics: race, color, religion, sex, national origin, age, pregnancy (including childbirth and related medical conditions, including medical conditions related to lactation), physical or mental disability, covered-veteran status, genetic information (including testing and characteristics), sexual orientation, gender identity or expression or any other characteristic protected by applicable local, state or federal law. Delta is committed to providing reasonable accommodation to individuals with disabilities. If you have a condition that may prevent you from applying for a job online or need to request an accommodation during the interview process, please call (***************. To maintain the integrity of the recruitment process and to avoid real or perceived conflicts of interest due to employment and/or assignment of family members and personal referrals, specific guidelines apply to the hiring and assignment of these individuals including, but not limited to: * Family members cannot result in a supervisor/subordinate reporting relationship * Family members cannot work in the same department.
    $36k-45k yearly est. Auto-Apply 19d ago
  • Administrative Assistant III

    BHS 4.3company rating

    Administrative associate job in Lexington, KY

    Baptist Health is looking for a Research Administrative Assistant III to join their team in Lexington, KY The Administrative Assistant provides advanced-level administrative support of a confidential nature for senior executive as a delegate for workload to enhance executive productivity. Interacts with all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures, serves as a resource to proactively understand and promote executive's goals, priorities, and deliverables. Minimum Education, Experience, Training, and Licensures Required: Bachelor's degree Background and knowledge of research operations preferable Healthcare experience preferred. 5-8 years additional experience as an administrative assistant in lieu of a bachelor's is acceptable. Work Experience Relevant Work Experience Education If you would like to be part of a growing family focused on supporting clinical excellence, teamwork and innovation, we urge you to apply now! Baptist Health is an Equal Employment Opportunity employer.
    $21k-30k yearly est. Auto-Apply 14d ago
  • Admissions Assistant - 2nd Shift

    Isaiah 3.8company rating

    Administrative associate job in Willisburg, KY

    Isaiah House is looking for a dedicated and driven person to take on the role of Admissions Assistant at our men's center in Willisburg, KY. working Monday-Thursday 2:00 PM - 10:30 PM. Isaiah House is a faith-based, nonprofit with a competitive edge, delivering one of the most effective substance use disorder treatment facilities in the state of KY. Employees receive benefits that include Medical, dental, and vision insurance Basic life insurance 401(k) matching Paid holidays Paid Time Off The joy and satisfaction of working for a company with a higher purpose! Apply now to join our team and make a difference in the lives of others. JOB SPECIFIC FUNCTIONS: Maintain a working knowledge of and adhere to all IH policies and procedures including HIPAA compliance Stay current on bed space and open availability each morning and throughout the day Answer incoming calls from potential clients and client family members to answer questions and provide reassurance Monitor and update the admissions feed to field questions related to Client Care Navigator referrals Complete detailed applications with clients over the phone Generate first contact email with all required information regarding a potential client Ensure client has active insurance or proper payment arrangement prior to scheduling Schedule clients for intake dates, times, and communicate that with the Admissions Coordinator Complete intake and admissions process within Celerity Communicate with attorneys, judges, and local corrections facilities to gain needed authorizations for clients to be released to Isaiah House for treatment Be available and attend weekly meetings with Admissions team and Coordinators Requirements QUALIFICATIONS: Minimum of high school diploma, or GED. Prefer experience in working with various funding streams and ability to collaborate with our billing department Experience in crisis intervention and conflict resolution skills. Ability to work in a fast paced, dynamic environment.
    $25k-31k yearly est. 28d ago
  • Administrative Assistant I

    Essential Utilities

    Administrative associate job in Nicholasville, KY

    Delta Natural Gas Co., Inc., an Essential Utilities company, is engaged primarily in the distribution, transmission, storage and production of natural gas. With facilities located in 32 counties in central and southeastern Kentucky, Delta Natural Gas owns and operates 2,600 miles of natural gas gathering, transmission, distribution and service lines. Delta Natural Gas serves approximately 39,000 residential, commercial, industrial and transportation customers. Delta is more than your average natural gas utility. We have a vision to: Provide valuable services to our customers Encourage economic growth for businesses in our region Improve the quality of life for our communities Ensure that we are protecting our environment Support our employees and partners Join our team and make a difference! About Essential Utilities Essential Utilities, Inc. delivers safe, clean, reliable services that improve quality of life for individuals, families, and entire communities. Operating as the Aqua (water and wastewater services) and the Peoples and Delta (natural gas) brands, Essential serves approximately 5.5 million people across 10 states. We are committed to sustainable growth, operational excellence, a superior customer experience, and premier employer status - including a competitive and comprehensive benefits package as well as a commitment to career growth opportunities. We are advocates for the communities we serve and are dedicated stewards of natural lands, protecting more than 7,600 acres of forests and other habitats throughout our footprint. Our company is one of the most significant publicly traded water, wastewater service and natural gas providers in the U.S. RESPONSIBILITIES and DUTIES: Prepare correspondences, including reports and meeting minutes and distribute via e-mail, fax, overnight shipping, etc. Maintain general files and records. Responsible for charging out inventory and assisting in the annual physical inventory count. Direct telephone calls and messages, make copies, distribute mail, and order supplies. Responsible for the operation and maintenance of office equipment, cleaning contractor, security system and building maintenance. Responsible for various financial duties for the division including processing of invoices, bank deposits, preparation of purchase orders, credit card statements, claims processing, invoicing, monthly financial close and other financial duties as assigned. Coordinate and schedule activities including, but not limited to, employee meetings, community events and other division public-relation initiatives. Responsible for all new customers: Application process, processing loan applications, creating new account and setting appointments. All other duties as assigned. SPECIAL EDUCATIONAL OR REGISTRATION QUALIFICATIONS: High school graduate or GED equivalent. Excellent typing and computer skills including proficiency in word processing, spreadsheet, database, and e-mail applications, and have the ability to gain proficiency in company technical software. Must demonstrate ability to organize and complete multiple activities simultaneously. Self-starter who can operate with little or no direct supervision. Must have the personality, articulation (both spoken and written) and characteristics necessary to communicate effectively with customers, all levels of management, employees, regulatory agencies, government officials and vendors. At least three years' experience in a responsible administrative position; bookkeeping, accounting experience or training a plus. Maintain Notary License Delta, an Essential Utilities company, is an Equal Opportunity/Affirmative Action employer. Equal employment opportunity is provided to all employees and applicants for employment without regard to the following legally protected characteristics: race, color, religion, sex, national origin, age, pregnancy (including childbirth and related medical conditions, including medical conditions related to lactation), physical or mental disability, covered-veteran status, genetic information (including testing and characteristics), sexual orientation, gender identity or expression or any other characteristic protected by applicable local, state or federal law. Delta is committed to providing reasonable accommodation to individuals with disabilities. If you have a condition that may prevent you from applying for a job online or need to request an accommodation during the interview process, please call (***************. To maintain the integrity of the recruitment process and to avoid real or perceived conflicts of interest due to employment and/or assignment of family members and personal referrals, specific guidelines apply to the hiring and assignment of these individuals including, but not limited to: Family members cannot result in a supervisor/subordinate reporting relationship Family members cannot work in the same department.
    $25k-34k yearly est. Auto-Apply 20d ago
  • Office Administrator

    Disher 3.5company rating

    Administrative associate job in Lexington, KY

    Job DescriptionOffice Administrator - Lexington, KY DISHER is currently partnering with a leading company providing plastic corrugate pipe solutions. The company is based out of Europe and is quickly growing. It has a great reputation globally and focuses on optimizing its processes to create innovative and world-changing products. The company serves customers all over the world, but its main market is the U.S. where it has a service hub in Kentucky. What it's like to work here:This company has a team-oriented work atmosphere and a flat hierarchy with short decision-making processes. It offers many opportunities for self-realization and professional growth. As the office administrator, you will use your skills to help manage service projects and initiate future developments for the company. Your work will help shape the future of the organization, and your efforts will contribute to the growth and success on the American market.What you'll get to do: Coordinate travel (hotel, flights and car rentals) for Service Technicians and Sales Managers Confirm weekly worked hours for Service Technicians and send to accounting for payroll and charging to customers Maintain spare parts inventory in EXCEL and/or SAP in cooperation with the Head Quarter in Hassfurt/Germany Professional and timely processing of customer inquiries, from order receipt, preparation of quotations to completion Control customer orders in terms of costs and deadlines Manage office activities, including incoming calls Reconcile and file travel receipts for the different team members Coordinate shipments of the toolboxes and supplies for the machine commissioning Coordinate timing and shipments of die heads or any other assemblies for refurbishment. What will make you successful: Completed training as an industrial clerk or have an equivalent qualification Technical understanding would be beneficial IT skills, particularly in MS Office and ideally prior knowledge of SAP Driving license Strong social and communication skills Strong organizational skills Must be able to quickly adapt to sudden changes Being an independent and reliable worker We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
    $26k-34k yearly est. 16d ago
  • Administrative Assistant

    Sonoco 4.7company rating

    Administrative associate job in Richmond, KY

    Administrative Assistant Payrate: $19.54 Shift: 1st Shift (PART TIME) 7:30A - 2:30P From a small family business to a multi-billion dollar global company, Sonoco has been changing the face of products and packaging since 1899 - all while keeping the heart of “People Build Businesses” alive. Our talented people are at the core of our growth, constantly reinventing the Sonoco wheel with brilliant solutions every year. Today we are a world leader in global packaging solutions with diversified operations in over 34 countries. We're extremely proud of our portfolio of brands, our achievements in sustainability and industrialization and the groundbreaking work accomplished by our people. Position Summary: We are seeking an organized, self-motivated office administrator to join our growing organization. In this position, you will manage a variety of administrative tasks such as answering phone calls, organizing mail, working with our mainframe systems and directing visitors. As you will provide office support and coordinate office activities, a positive attitude and attention to detail is strongly encouraged. Essential Functions: Actively track weekly and monthly safety documents and participate in the plant's safety steering team. Help coordinate company functions and meetings. Schedule onsite training as required. Update SDS book as needed. Participate in monthly physical inventory of finished goods and raw material. Schedule outbound freight. Conduct employee orientations. Process onboarding paperwork and maintain EE personnel files. Track EE attendance and points. Maintain and replenish office supplies as well as tools. Enter plant purchases and vendor invoices for order/payment. Manage customer purchase orders; verify material and pricing accuracy, communicate discrepancies to site and production managers as well as to sales team. Answer phone/e-mail and direct customers/visitors to appropriate personnel for assistance. Distribute mail and faxes; prepare written correspondence. File and maintain all relevant documents. Perform other similar and related duties as assigned. Required Education & Experience: Secretarial or Office Administrative experience Strong Communication and interpersonal skills Organizational and Leadership skills. Intermediate to Advanced MS Office Skills Experience with online ERP systems preferred High school diploma or equivalent required Some college or advanced studies preferred Working Conditions: Office Environment Physical Requirements: Lift up to 50lbs. Pay Rate: $19.54 Hours: Monday - Friday 8am-2:30pm Sonoco is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state or local laws. At Sonoco Products Company, we offer a comprehensive total rewards package, including competitive pay and benefits. *Benefits listed below are for employees located in the U.S. Specific benefits and wellbeing programs may vary depending on your location (within the U.S. or global), or if you are a union employee. Benefits Medical, dental, and vision coverage for you and your dependents, including FSA and HSA options 401(k) retirement plan with company match Wellbeing tools and resources to support holistic health, including an Employee Assistance Program with a variety of services Paid time off and holidays to recreate, rejuvenate and care for the health of yourself and family Variety of company paid and voluntary employee-paid insurance plans including life, personal accident, and disability insurance Tuition reimbursement We are an equal opportunity employer, and we strictly prohibit and do not tolerate discrimination against employees, applicants or any other covered persons because of race, color, religion, national origin or ancestry, sex, pregnancy, sexual orientation, marital status, gender identity or expression, age, disability, genetic information, veteran status, or any legally protected characteristic.
    $19.5 hourly Auto-Apply 9d ago

Learn more about administrative associate jobs

How much does an administrative associate earn in Lexington, KY?

The average administrative associate in Lexington, KY earns between $17,000 and $37,000 annually. This compares to the national average administrative associate range of $23,000 to $51,000.

Average administrative associate salary in Lexington, KY

$26,000
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