Administrative Associate Jobs in Little Falls, NJ

Our client, a Global Private Equity firm is seeking a Personal Assistant to support top level executives. This is a fantastic company and a great place to work, and it is a hybrid work schedule! Candidates should have a minimum of 5+ years of PA experience preferably within financial services, and a bachelor's degree is required. He/She should have excellent MS Office Suite skills, a flexible mindset, must be extremely organized, detail and service-oriented, proactive, and a team player. Lots of opportunity to take on more! Salary depends on experience 150 - 165K + OT + B Hybrid 3/2 Hours are 9-6 with flexibility Responsibilities: Provide high-level PA support supporting a team of several senior executives Schedule and coordinate personal travel, after school programs, birthday parties, medical appointments, and home repairs Work closely with team of execs admins Schedule and confirm personal appointments Assist with ad hoc projects as requested Provide day to day support including online shopping, coordination of deliveries, make restaurant and travel related reservations Required Qualifications: Bachelor's Degree plus 5+ years of PA experience Strong attention to detail; extremely detail-oriented Extensive knowledge and proficiency in Word, Excel and PowerPoint Excellent communication skills (both verbal and written) Proactive; ability to think ahead Strong team player attitude with ability to handle sensitive and confidential situations If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

A well known family office investment firm based in NYC is looking for an EA/PA to support their CEO. This role is to support the CEO with 1x1 coverage including classic administrative responsibilities as well as special projects associated with their business. This firm has a great culture and solid reputation! Responsibilities Calendar management Aid executive in preparing for meetings Managing priorities for executive Acting as a gatekeeper As hoc project based work Coordinating bills/expenses Qualifications Bachelor's degree Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Pro-active and diligent Strong written and verbal communication skills

Executive Assistant / Personal Assistant Compensation: $90,000 - $120,000 base salary Schedule: Full-time, on-site We are seeking a dynamic and polished Executive Assistant / Personal Assistant (EA/PA) to support a high-level executive in New York City. This executive runs a software platform company that supports leading psychiatric hospitals and providers. They comprehensively assess incoming referrals, match patients with the right type and level of treatment, and monitor patient outcomes to refine and optimize care over time. This is a fully in-office role, Monday through Friday, offering a unique blend of executive support, personal assistant duties, light project coordination, and client-facing responsibilities. Key Responsibilities: Act as the primary point of contact and gatekeeper for the executive Manage calendar, scheduling, and day-to-day logistics with accuracy and discretion Greet and host clients and guests with a warm, professional presence Coordinate meetings, prepare agendas, and ensure seamless execution Handle personal tasks and errands as needed, including occasional support outside of office hours Assist with light project coordination and follow-up on action items Maintain discretion and confidentiality at all times Qualifications: 5+ years of experience in a similar EA/PA role, preferably in a fast-paced or client-facing environment Highly organized with strong attention to detail and follow-through Excellent communication skills-both written and verbal Poised, polished, and professional demeanor Proactive, resourceful, and able to anticipate needs Comfortable juggling both personal and professional responsibilities NYC-based and able to commit to a five-day in-office schedule This is an exceptional opportunity for someone who enjoys wearing many hats and thrives in a high-touch, fast-moving environment.

Midtown Manhattan, NYC Full Time, Permanent Position Our client, a prestigious and highly regarded family office, is seeking an Executive Personal Assistant to provide high-level concierge services. This role requires a proactive and highly organized professional to support an Ultra High-Net-Worth individual with personal and logistical tasks as well as day-to-day operations. The ideal candidate will have experience working with executives or high-net-worth individuals, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Job Description: Provide high-touch concierge and personal assistant services, ensuring seamless day-to-day support. Manage personal errands and coordinate logistics between multiple locations, including the client's home and office. Conduct research, summarize findings, and present actionable recommendations. Prepare documents, correspondence, and presentations for various personal and business needs. Assist with medical and health-related paperwork, scheduling, and coordination. Troubleshoot simple IT-related issues and provide step-by-step guidance on device management. Liaise with household staff, track work progress, and oversee home maintenance projects. Develop and maintain vendor relationships, ensuring service agreements and quality standards are met. Maintain detailed records for subscriptions, car services, expenses, and home-related services. Coordinate mail and package deliveries through certified mail, FedEx, and other methods. Manage travel logistics, including flights, hotels, ground transportation, and itinerary planning. Lead and oversee special projects, track progress, and provide status updates. Implement and manage administrative processes to enhance efficiency. Flexibility to work extended hours, weekends, and at multiple locations as needed. Additional responsibilities as assigned based on evolving client needs.

The Opportunity The firm is hiring an Executive Assistant/Office Manager for its office in Midtown Manhattan. The position supports the Managing Partner as his Executive Assistant and is the Office Manager for an office with 9 investment and operations team members (7 in person, 2 remote). Base salary range for the position is $95,000 - $125,000, depending on experience, with eligibility for a discretionary annual bonus plus a comprehensive benefits package. Job Description The position requires an experienced professional who thrives in a fast-paced environment and has the ability to simultaneously balance multiple priorities. Executive Assistant Responsibilities: Manage calendar and scheduling for Managing Partner Act as gatekeeper for incoming calls and visitors Coordinate domestic and international travel Handle personal projects (personal travel, research and tasks) and organize team outings as needed Office Manager Responsibilities: Manage all operational aspects of the office - point of contact for all building communications Prepare quarterly/annual budgets and monthly expense reports for the firm and its clients - includes processing payables, receivables, tax payments and reconciling company credit card expenses Maintain and review general ledger in QuickBooks - point of contact for accountant Handle all IT matters for the office - includes working with IT vendor on issue resolution and maintaining/updating technology Coordinate HR administrative activities for the office - includes working with outsourced HR on payroll, onboarding, health care and retirement benefits Manage office, conference room and kitchen spaces - includes ordering office supplies and stocking pantry Coordinate management of client pied-a-terre and client requests when visiting NYC Qualifications Minimum 3 years of experience supporting a senior level executive in a family office or ultra-high net worth banking Aptitude for tracking expenses/bookkeeping; QuickBooks knowledge preferred Utmost discretion and ability to handle sensitive and highly confidential information Exceptional organizational skills and attention to detail Superior verbal and written communication skills Strong sense of responsibility and initiative with the ability to complete tasks with minimal supervision Excellent computer skills including use of Microsoft Office

Evolution Credit Partners, headquartered in Boston, Massachusetts, is a private credit investment manager and manages approximately $3.5 billion across a range of synergistic credit strategies. Evolution's credit platform provides bespoke financing solutions across the credit spectrum. Position Overview: The Executive Assistant and Office Manager plays a critical role in the support of senior team members at Evolution Credit Partners. With responsibility for day-to-day support of the Managing Partners, the Executive Assistant must be able to work effectively to manage schedules, coordinate meetings and travel, handle expense items, draft emails and other communications, and perform various administrative tasks. The Executive Assistant helps the office to run smoothly and helps ensure that all matters for the Managing Partners are handled in a timely, accurate, and professional manner. With responsibility for day-to-day operations, the Executive Assistant and Office Manager must be able to work effectively with other staff members, investors, vendors and advisors. The Executive Assistant and Office Manager will help the New York office to run smoothly and help ensure that all matters are handled in a timely, accurate, and professional manner. Evolution Credit Partners requires an organized individual who can effectively perform many different roles such as but not limited to operations and administration functions, client servicing, sales and marketing support, compliance, HR and IT support. This job is on site 3-4 days a week in the New York office. Key Responsibilities: Executive Support: Manage complex calendars, book conference rooms and schedule meetings both in person and virtually, and coordinate travel arrangements for the Managing Partners. Communicate with internal and external parties in person, in writing, and over the telephone, deepening relationships. Ensure Managing Partners' calendars are up-to-date and on track, communicating any changes promptly. Coordinate all aspects of domestic and international travel, including transportation, accommodations, visa, and passport needs. Provide general administrative support, including preparing reports using Word, Excel, PowerPoint, and finance software, travel planning and booking, filing, office management, travel planning, and expense reporting. Handle confidential and sensitive information with discretion and professionalism. Anticipate the needs of the Managing Partners and proactively address issues before they arise. Office Support: Manage the day-to-day operations of the New York office, including administrative duties, answering phone calls, scheduling meetings, maintaining office supplies, and assist with office-wide communication and logistics. Handle relationships with external service providers, including but not limited to building managers, IT, maintenance, cleaners, equipment vendors, and catering. This can involve coordinating for repairs and other logistical needs. Oversee the maintenance of the office, ensuring a clean, organized, health and safety compliant, and properly equipped work space. Aid in employee onboarding or offboarding in a timely manner as it relates to the New York office and its operations. Assist with organizing office events, team-building activities, or other special projects and ad-hoc tasks as needed. Qualifications: Minimum of 5 years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting C-level executives in a professional service setting (in an investment management environment a plus). Excellent attitude, professionalism and an extraordinary client service orientation. Exceptional organizational and multitasking abilities with strong attention to detail (good listener). Excellent communication skills, both written and verbal. Strong time management skills and the ability to prioritize tasks effectively. Ability to work independently and in a team-oriented environment. Discretion and professionalism in handling confidential and time sensitive materials. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software. Interest in and knowledge of financial markets and investments a plus. Degree from a two or four year university (four year preferred).

Freedom Capital Markets is seeking an Executive Assistant & Office Manager based in our New York office. This dual-role position will support the Chief Executive Officer and Freedom Capital Markets corporate leadership team, while also overseeing the smooth and efficient operation of the office. The ideal candidate must exercise excellent judgment, have exceptional communication skills, demonstrate professionalism, and accurately handle numerous projects, a heavy workflow, and day-to-day office needs. This person will be comfortable supporting senior-level executives, managing office functions, and interacting with high-level team members and external clients in a fast-paced, ever-changing environment. Primary Responsibilities This is an energetic and performance-driven office; the Executive Assistant & Office Manager will contribute to effective business operations, employee engagement, and the overall work environment. Executive Assistant Duties: Provides dedicated support to the core team on projects and programs pertaining to administrative, strategic, organizational, and operational functions. Works closely with the corporate leadership team on various initiatives to improve organization and efficiency. Manages calendars, schedules appointments, and coordinates meetings. Leads all initiatives from conception to completion and works behind the scenes to seamlessly execute all deliverables. Interfaces with other corporate leadership team members, keeping the core team informed of day-to-day operations, activities, and events. Maintains discretion in dealing with confidential information and sensitive materials. Provides dedicated support and coordination of development team processes and agendas. Provides coverage for other EA team members when required. Office Manager Duties: Oversees day-to-day operations of the New York office, ensuring a clean, organized, and well-supplied work environment. Manages vendor relationships (e.g., office supplies, cleaning services, IT support) and negotiates service contracts as needed. Coordinates maintenance and repair of office equipment and facilities. Serves as the main point of contact for building management and internal office-related communications. Supports onboarding and offboarding of employees with office access, workspace setup, and supplies. Leads planning and coordination of in-office events, meetings, and employee engagement initiatives. Tracks office expenses and submits purchase orders/invoices for processing. Maintains office safety procedures and ensures compliance with company policies and workplace standards. Qualifications A Bachelor's degree or at least 5 (five) years of experience in an executive support role is preferred. Must be proactive and solution-oriented: be the first to notice problems, propose solutions, and help execute. Excellent organizational, verbal, and communication skills; communicates openly and effectively with the core team; facilitates multi-directional information flow. Strong written and verbal communication skills and highly developed interpersonal skills. Ability to apply sound judgment and appropriately handle sensitive or confidential information and situations. Team player with collaborative and robust relationship-building skills with the ability to work independently in a way that reflects the company's culture and core values. Tech savvy; strong working knowledge of MS Office, specifically Word, Excel, and PowerPoint, and ability to work with or promptly learn to work with company databases. Ability to exercise sound judgment to prioritize requests and be organized enough not to sacrifice efficiency during busy times. Reporting Relationships The Executive Assistant reports to the Director Human Resources. Other Duties Please note that this job description describes the general nature and level of work performed by people assigned to this classification. It is not an exhaustive list of all required responsibilities, duties, and skills. In addition, all personnel may be required to perform duties outside of their typical responsibilities from time to time, as needed. Location New York - 5 days in the office The successful candidate is preferred to be geographically assessable to our New York office. Headquarters: 40 Wall St, 58th Fl., New York, NY 10005 Compensation An attractive compensation package will be designed to attract the genuinely exceptional candidate to this critically important position. The package will be offered based on background and experience. 70k-90k Base / Bonus Eligible About Freedom Capital Markets Freedom Capital Markets (FCM) offers clients tailored solutions to help fuel growth, including IPOs and follow-on offerings, shelf offerings, rights offerings, PIPEs, SPACs, private placements, convertible issues, and more. We provide investment banking, finance, and capital markets advisory services to corporate and institutional clients worldwide. FCM is the investment banking and equity capital markets arm of Prime Executions, Inc., a wholly-owned subsidiary of Freedom Holding Corp (NASDAQ - FRHC). Freedom US Markets is an equal-opportunity employer and is committed to cultivating and preserving a diverse, inclusive, and accessible environment for all employees. We welcome applicants from diverse backgrounds to apply their unique perspectives, skills, and talents toward advancing our mission to foster an open, cooperative, and dynamic environment where employees and Freedom Capital Markets alike can thrive. All employment decisions are made solely on the basis of qualifications, merit, and business needs. In furtherance of our commitment to diversity and inclusion, Freedom Capital Markets does not discriminate against any applicant or employee on the basis of race, color, sex/gender (including gender identity, presentation, nonconformity or expression, and cisgender/transgender status), sexual orientation, religion, national origin, age, disability or any other characteristic protected by applicable federal, state, and local laws. Freedom Capital Markets also prohibits harassment of applicants and employees based on any of these protected categories. If you require an accommodation to apply for or interview for this position, please advise Freedom Capital Markets by contacting **************************. Please note that in accordance with federal law applicants who are hired must provide Freedom Capital Markets with documentation evidencing their authorization to work in the United States within three (3) days of their hire date.

Ready to join a Family Office with a Great Quality of Life? We are working on a Tax Senior Opportunity at a Family Office in New York City whose main mission is to build a legacy of giving back. This Family Office is like no other. In this role, you will be responsible for a wide array of areas, including investment as well as individual and philanthropic reporting. You will also play a key role in planning and implementing new strategies and structures for the families. The ideal candidate should have strong tax experience with ultra-high net worth families and significant experience preparing and reviewing tax returns for individuals, partnerships, trusts, and philanthropic entities. This is a new Tax Senior role that reflects significant growth in the volume of investment and foundation activities as well as their complexity. Responsibilities include but are not limited: • Manage and lead tax compliance functions including tax return preparation for high net worth individuals that encompasses individual income and gift taxes, complex trusts, investment partnerships, and private foundations. • Analyze comprehensive quarterly income tax projections that incorporate multiple scenarios in order to determine the optimal tax planning strategies to recommend to individual and trust clients. • Research complex tax issues and formulate opinions. • Assist in training the tax staff as it pertains to tax technical, people development, client relationship, and project management skills. • Correspond with the IRS and state tax authorities in an effort to resolve tax notices and assist in an audit process, if applicable. • Proactively keeps apprised of the ever-changing tax landscape (e.g., laws, proposals, tax strategies, etc.).

Full-Time Design Intern and Administrative Assistant Position Alchemy Studio design team is looking for a Full-Time Design Intern and Administrative Assistant to join the team for the summer immediately. The ideal candidate would be organized, creative, self-motivated and meticulous individual who is looking for a steady position that could lead into further positions within the firm. This person will work closely with the firms' Partner with day-to-day operations and supporting the office within both design and administrative duties. Applicants should be able to dedicate a minimum of 40 hours a week to the position and assisting the partner and team. Responsibilities: · Running bi-weekly payroll in the Payroll Interface · Scheduling for partners and calendar coordination. · Assisting in monthly pay billing in the QuickBooks interface. · Maintaining Office (Monthly rent payment, supply ordering, organizing and putting away materials, prepping for meetings and making sure the office is presented professionally). · Aiding partners in personal and professional tasks (returning packages, making online purchases, planning travel and accommodations, registering for trade shows). · General office management (setting up new computers & software). · Communicate and coordinate with vendors to schedule meetings and material library updates, as well as ordering materials for project requirements. · Building models in Sketchup and working with the team to apply materials and finalize designs. · Coordinate with rendering consultants to finalize professional renderings. · Work on design presentations in InDesign for client presentations as well as add approved materials in our specification software. · Assist with FF&E installs. · Miscellaneous tasks around the office. Requirements: · Strong communication, organization and time management skills and ability to work in a team environment. · Self-motivated and ability to multi-task in fast-paced, dynamic and creative environment. · Working on a bachelors degree in Architecture, Interior Design or any related field. Software Requirements: · AutoCAD is a must · Sketch-up is a must · Adobe Creative Suite o Photoshop o Illustrator o InDesign · Microsoft Suite o Word o Excel o Outlook Salary/Benefits: We offer a competitive package including: · Professional Hourly Rate To apply: For consideration, please email your resume as a PDF attachment along with a PDF portfolio or portfolio link to ****************************. Please title your email: (your name)- Part Time Assistant and attachments no larger than 7 MB. No phone calls please or emails to principals please. All candidates should have legal work status in the United States. Alchemy Studio is an Equal Opportunity Employer. ************************

Insight Global is seeking a dynamic and adaptable Administrative Assistant to support one of our clients that is a law office in Ridgefield Park, NJ. The support will be directly related to the needs of their executives/directors. This role does not require legal assistance experience but demands a strong understanding of higher-level industry operations. The ideal candidate will be comfortable jumping into various projects, owning them, and pivoting quickly as needed. This would be a full-time position that would have the opportunity to move to a hybrid work environment, but it will start with 4 days in office. The working hours are 9-6pm and it is expected to be in office Monday through Thursday. Responsibilities: Project Ownership: Take charge of different projects, ensuring they are completed efficiently and effectively. Such as create and maintain recruiting candidate spreadsheet trackers, manage catering arrangements, maintain directories, and proactively handle travel arrangements for directors. Visibility: This is a highly visible role, interacting with various levels of the firm, from C-suite executives to building maintenance staff. Daily Operations: Coordinate schedules, reach out to partners to organize calendars, and assist with ad hoc needs from three C-suite executives and occasional office requirements. Process Improvement: Be comfortable with changing processes and adapting to day-to-day variations. Desired Skills and Experience: Bachelor's or associate Degree Ideally someone with 4-6 years' experience as an Administrative Assistant Supporting high level industry / office Proficient experience using expense reporting software Proficient with MS Office and Excel Direct Placement Roles: Compensation: $60k to $80k per year annual salary. Exact compensation may vary based on several factors, including skills, experience, and education.

Responsibilities: Administrative tasks including calendaring, scheduling meetings and coordinating travel arrangements Provide executive support to senior management Create and process expense reports as well as reconciling expenses using Concur Prepare agenda for board meetings (i.e. create/formulate agenda) Assist HR team in scheduling interviews and onboarding new hires Email correspondence with external vendors Gather supporting documentation Format, edit and proofread documents Handle incoming and outgoing mail Event planning Set-up conference rooms Place catering orders Perform ad-hoc administrative and office support duties Qualifications: Bachelor's Degree required 2+ years of administrative experience in a corporate or professional services environment Strong proficiency in Microsoft Office Suite (Word, PowerPoint and Excel) Strong writing and proofreading skills Ability to multitask and prioritize tasks effectively High attention to detail and excellent communication skills Professional demeanor and personable with a high level of confidentiality

Title: Administrative Associate Salary: $45,000 Benefits: 401(k), Dental insurance, Health insurance, Health Savings Account, Employee Discount, Life Insurance, PTO, Vision Insurance - Starts first day of employment. Company pays 75% of premium Work Schedule: M-F 8:30am - 5:30pm hour lunch Position Type: Permanent/Direct-Hire Company Overview: Rapidly growing Insurance Agency is in search of an Administrative Associate. This person must have strong administrative skills, excellent multitasking abilities, and a solid phone presence. Responsibilities: - Assist customer with online transactions - Managing mail and handling incoming emails. - Editing bonds in PDF format. - Input client notes following email and calls with client into CRM - Answer inbound service calls and make outbound service calls and pdf edits - Consistent follow up on client calls, emails, inquires, requests, timely and accurately - Assist customers with online applications and online payments - Handle customer issues - Follow up on online quotes to inform customers of the benefits of our products and pricing - Practice customer focus, collaboration, and communication with team - Retains up to date knowledge of company products - Performs additional duties as required and or requested Requirements: B.A or B.S Preferred Excellent communication and presentation skills Ability to multi-task, prioritize, and manage time effectively

Our client, an investment firm, is seeking a Temporary to Permanent Administrative Receptionist to join their NYC office. The hours are 8am-5pm and this position is in the office five days a week. Responsibilities: Sit at reception and greet guests and vendors Coordinate conference room schedules and manage onsite meetings Coordinate events, on-sites, and team activities (happy hours, team activities, etc.) with the admin team Manage kitchen stocking, inventory ordering and daily cleaning Manage office supplies and orders Schedule meetings and calendars for team members potentially in multiple offices (eastern and pacific time zones) Create and manage the best ways to maintain a consistent cadence and achieve a proactive scheduling methodology Support travel plans for members of the team in the US and UK (flights, accommodation, transport, etc...) Ad hoc on site technology support to team, including equipment and conference room troubleshooting Create and maintain administrative processes and procedures with the admin team Qualifications: Bachelor's degree preferred 2+ years of experience, ideally at least one of those years in professional services (finance, real estate, or legal industry) Small firm experience This person will arrive at 8am to ensure the kitchen is ready for the morning. Hyper-organized and structured and completion-oriented Comfort with multi-tasking and prioritization Actionable and efficient with an excellent eye for detail Strong communication and interpersonal skills, and comfort interacting all members of the firm Proficiency with office suite, teams, asana Comfort with learning new tools as appropriate for improved productivity Previous experience as an Executive Assistant and/or admin Ability to be proactive, resourceful and solutions-oriented Highly reliable, responsible and responsive Ability to learn quickly, and when mistakes are made, learn from them Compensation/Benefits: Up to $85K base depending on experience Medical, dental, and vision plans 80% covered by employer 401K 15 days' vacation, 5 sick days, and standard holidays Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

We are seeking a highly organized and proactive Administrative Assistant to support our team in daily operations. The ideal candidate will have exceptional administrative and communication skills, a strong attention to detail, and the ability to multitask in a fast-paced environment. This role is essential to ensuring the smooth functioning of the office and supporting senior management with various administrative duties. Key Responsibilities: Provide administrative support to executives, portfolio managers, and other team members. Manage and maintain executives' schedules, appointments, and travel arrangements. Prepare, edit, and format documents, reports, and presentations. Handle confidential and sensitive information with discretion. Serve as the primary point of contact for internal and external communications, including emails and phone calls. Assist with meeting coordination, including scheduling, preparing agendas, and recording minutes. Maintain organized filing systems for records, documents, and correspondence. Coordinate office operations, including supply inventory, vendor relationships, and facilities management. Support financial administration tasks such as expense reports and invoice processing. Assist with special projects and ad hoc administrative tasks as needed. Qualifications & Skills: Bachelor's degree preferred; relevant experience may be considered in lieu of education. 4+ years of experience in an administrative role, preferably within the finance or asset management industry. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills and ability to prioritize tasks effectively. Excellent verbal and written communication skills. High level of professionalism and discretion when handling sensitive information. Ability to work independently and as part of a team. Strong problem-solving skills and attention to detail. #43347

A client of Innova Solutions is hiring a “Administrative Assistant - IV”. Position type: Full time - Contract Duration: 6+ Months As an Administrative Assistant - IV, you will: Ability to juggle multiple high priority projects Experience supporting a team for their administrative needs. Google Workspace skills (Gmail, Contacts, Calendar, Docs, Drive, etc.) & Microsoft Office Suite skills. Demonstrated ability to stay organized and meet deadlines. Strong networking & relationship building skills Excellent verbal & written skills/Time Management/Problem-Solving The ideal candidate will have: Proficiency in Excel, G Suite and Power Point Smart Sheets and VSAP knowledge Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible. Thank you! Aman Singh Email: ******************************* & Contact no: (+1) ************ PAY RANGE AND BENEFITS: Pay Range*: 30 /hr. to 35/hr. *Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc. Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP). ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields. Recent Recognitions: Named One of America's Best Employers for New Grads by Forbes (2024 Named One of the Best Companies to Work for by U.S. News & World Report (Private Companies List, 2024-2025) One of the Largest IT Staffing Firms in the US - Ranked #3 by Staffing Industry Analysts (SIA, 2024) One of the Largest Staffing Firms in the US - Ranked #13 by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics) Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023) One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024) AWS Advanced Tier Services Partner with 100+ certifications Website: ******************************** Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at ********************** or **************. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

JBM Recruitment has been hired to identify an Asset Management Coordinator for our real estate investment client. Our client's office is in Saddle Brook, NJ and they offer a hybrid working environment. Responsible for providing intermediate administrative support to the SVP, Regional Manager and Property Management team in the Region. RESPONSIBILITIES Performs and creates efficient processes for administrative duties to include copying, binding, filing, scanning, etc. Responds to phone, email, fax, and other inquiries; takes messages, greets, and directs others to appropriate person(s) for assistance. Coordinates calendars and necessary travel accommodations (i.e. flights, hotel, car rentals, etc.) Executes routine documents and communications. Maintains files, invoices, and data in Yardi system and performs data entry. Produces departmental reports, submittals, presentations, etc. Schedules appointments and meetings; may be asked to attend meetings. May conduct basic market research and gather information for projects, reports, and presentations. Provides assistance at off-site events as required. Process and submit expense reports for the SVP, Asset Manager and other Asset Management team members as needed. Provide assistance with office management duties. Handles all FedEx related shipments for SVP, Asset Management. Assesses department needs and offers suggestions to solve basic problems. Participate and attend Company and Department specific events; Ability to travel as needed. Acts in accordance with the values of the company and complies with all company processes and procedures. Maintains tenant contact information and property data in CUB. Creates service agreements/ contracts for vendor/ contractor signatures. Organizes property files and processes utility, property operations and commission invoices in Yardi. Resolve billing discrepancies. Assists in obtaining tenant and vendor insurance certificates and processes new vendors. Transfers utility accounts for newly acquired/vacant properties. Prepares monthly tenant back charges. Ability to provide administrative support to other regions, as needed. REQUIREMENTS Bachelor's degree preferred. Minimum of 3+ years of previous experience. Excellent written and oral communication skills. Perform accurate and thorough data entry tasks, ensuring data integrity and precision. Demonstrate a commitment to excellence, and sound judgment. Excellent organizational skills. Adaptable to work assignments and work flow. Strong working knowledge of Microsoft Office products with emphasis on Outlook, Excel, PowerPoint and Word. Working knowledge of Yardi strongly preferred. Ability to collaborate and work as part of a team; readily assists others. Flexible with respect to work schedule. Ability to remain composed under pressure, comfortable working in a fast paced environment.

We are seeking a detail-oriented and proactive Administrative Assistant to support the daily operations of our residential real estate company. In this role, you will manage office tasks, including answering calls, scheduling appointments, and maintaining office organization. You will assist in preparing resident documents, property communications, and marketing materials, while ensuring property listings are up-to-date. The position also involves supporting real estate agents with various administrative tasks. Strong communication and organizational skills are essential, along with the ability to handle multiple tasks in a fast-paced environment. Responsibilities Maintain a tidy and efficient office environment by managing supplies and organizing paperwork. Answer calls and emails, respond to inquiries, and coordinate property tours and meetings. Update and manage CRM systems with client information, listings, and transaction records. Help facilitate property transactions by tracking deadlines, payments, and necessary documents. Process payments, track expenses, and assist in generating financial reports. Maintain an organized office environment by managing supplies and equipment. Assist real estate agents with administrative tasks, including showings, correspondence, and scheduling. Maintain confidential records and business information, ensuring document security. Take on miscellaneous tasks as requested by the office manager or real estate agents, such as running errands or conducting research for property valuations. Qualifications Bachelor's degree in Business Administration, Real Estate, Marketing, or a related field. 1-2 years of administrative or office management experience, preferably in real estate. Familiarity with real estate processes, contracts, and transactions is a plus. Proficiency in Google Suite and experience with CRM systems (Yardi, AppFolio, etc.). Strong verbal and written communication skills. Excellent organizational skills and ability to prioritize tasks in a fast-paced environment. Customer service experience with a focus on professionalism and problem-solving.

About ESU: Each category of produce has their favorite parts of the earth to grow and to present their best flavors. We source them and bring them to you. In short - we are the source for your tastes. ESU is a produce import industry leader providing families with the year-round delight of the best flavors of the world - specializing in citrus, pomegranate, grapes, garlic, and other key categories. We firmly believe that our success stems from the commitment, dedication, and passion of the people in our team. Accordingly, we invite you to join our team. Position Overview: The Administrative Assistant will take responsibility for managing office supplies, handling procurement, maintaining cleanliness, organizing meeting spaces, assisting with general administrative tasks, and coordinating travel arrangements. This role will also include managing the CEO's calendar, coordinating meetings and travel, and supporting the organization of internal events and team-building activities. The ideal candidate will be proactive, detail-oriented, and possess strong organizational and communication skills. Key Responsibilities: Reception & Hosting: Greet and manage guest schedules, ensuring a welcoming and professional experience. Answer the phone and handle inbound calls with professionalism. Travel/Meeting Arrangements: Book and coordinate travel, including flights, hotels, car rentals, and transportation. Assist with meeting coordination, including scheduling, preparing agendas, and booking necessary facilities. Office Supplies & Maintenance: Manage office supplies, restocking materials as needed. Oversee general office maintenance and ensure all spaces are clean and functional. Manage CEO Calendar & Reminders: Schedule meetings and events for the CEO, ensuring proper time management. Send timely reminders to the CEO for upcoming meetings, appointments, and events. Phone & Email Communications: Handle inbound phone calls and emails, directing inquiries to the appropriate department or individual. Administrative Tasks: Organize travel and meeting schedules for the CEO, employees, and guests. Assist in handling general administrative tasks such as filing, email management, and document organization. Manage Expenses & Receipts: Track and organize expenses, ensuring all receipts are documented and ready for accounting. Building Maintenance Coordination: Follow up with vendors for office maintenance, ensuring that any repairs or service needs are addressed in a timely manner. Amazon Orders: Manage and place orders for office supplies through vendors such as Amazon. Employee Events: Organize internal events, team-building activities, and other employee-focused events. Document Organization: Assist with the organization and management of company documents for easy access and retrieval. Required Skills & Qualifications: Organizational Skills: Ability to efficiently manage multiple tasks, track inventory, and stay on top of procurement needs. Attention to Detail: Ensuring all office supplies are adequately maintained, restocked, and properly managed. Strong Communication Skills: Excellent written and verbal communication when interacting with staff, vendors, and guests. Experience: Previous experience in an administrative or office support role preferred. Computer Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint), and familiarity with expense tracking systems. Customer Service: Experience in a customer-facing role, particularly when greeting and assisting guests. Problem Solving: Ability to identify and resolve office-related issues effectively and efficiently. Presentation Skills: Comfort in creating professional presentations with a good understanding of design principles to ensure clarity and visual appeal. Travel Coordination: Experience with managing travel arrangements, including booking transportation and accommodations. Experience & Education Requirements: Education: High school diploma or equivalent required; a bachelor's degree in business or a related field is a plus. Experience: At least 1-2 years of administrative or office support experience. Specialized Skills: Familiarity with procurement, inventory management, travel coordination, event planning, and document management is a plus. Why Join Us? Be a key player in an impactful, company-wide initiative. Work in a collaborative and supportive environment with growth opportunities. Leverage your skills in a role that bridges technical and business functions. Competitive compensation package and benefits.

We are looking for a local candidate who can work all 5 days a week in office. Office Assistant / Administrator Responsibilities: Manage and maintain general day to day office operations Office maintenance duties including Mailing, Supplies, Equipment, Bills, Errands. Keep office supplies and other office items stocked Hotel, Flight & Transportation booking for employees Organize business meetings and catering needs Sign for, open, sort, scan and distribute incoming correspondence, including letters, faxes, FedEx/UPS packages Coordinate in-house or off-site activities, parties, celebrations and conferences Upkeep and maintain the office conditions and arrange necessary repairs in coordination with vendors Wear multiple admin hats to handle adhoc tasks but not limited to the above Requirement: Associate Degree in Business or Management or other similar discipline preferred 5+ years working as an Office Administrator. Highly organized with attention to detail and possess good analytical/problem-solving skills. Ability to communicate effectively, on the phone and in-person, exhibiting courtesy and tact when working with both internal and external customers. Self-motivated and resourceful, with the proven ability to seamlessly move from one task to another effectively in an environment with time constraints. Ability to work independently and collaborate in a team setting. Demonstrates proficiency in the use of Microsoft Office Software and the Internet. Excellent communications, common sense, and confidentiality utilized daily along with a great sense of humor Meeting AND greeting the guests. Coordinating the in-person meetings