Administrative associate jobs in Macon, GA - 52 jobs

About Us Georgia College & State University (GCSU) is the state's designated public liberal arts university, where students learn the essential skills to compete in a fast-paced and technology-driven global society. The university prepares students for successful careers, leadership in communities, problem solving and life-long learning through personalized attention in a residential setting with opportunities for a variety of transformational experiences through its award-winning, high-impact practices. One of only three selective universities within the University System of Georgia and a top 10 ranked public university in the Southeast, GCSU offers undergraduate degrees in more than 40 majors, more than 30 graduate programs, doctorates in education and nursing, professional certificates, and continuing education programs. As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), GCSU is committed to fostering a liberal arts environment that values academic preeminence, interdisciplinary inquiry and an inclusive learning community. GCSU enjoys a strong reputation for academic excellence and nationally ranked programs according to US News & World Report, The Princeton Review and Colleges of Distinction - among other ranking sources. Georgia College & State University takes great pride in combining the educational experience of a private liberal arts college with the affordability of a public university. Faculty and staff are dedicated to student engagement and experiential learning through high-impact practices such as internships, service- and community-based learning, leadership development, study abroad opportunities, mentored undergraduate research and a capstone project that fosters intellectual curiosity, reasoned inquiry and critical thinking. The university's beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming, diverse college town of approximately 19,000 residents in Central Georgia, and only 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery O'Connor, '45, and the college community enjoys many exciting literary arts programs at O'Connor's former home, Andalusia, a National Historic Landmark owned by the university. Milledgeville is located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational and leisure opportunities beyond Milledgeville - Macon and Atlanta are located within easy driving distances. Georgia College & State University is dedicated to protecting academic freedom in addition to supporting freedom of expression as outlined in the University System of Georgia's Freedom of Expression and Academic Freedom policy and its Ethics Code of Conduct. For more information, visit us online at gcsu.edu. Job Summary The Administrative Assistant II in the College of Health Sciences Dean's Office is responsible for working with the COHS Administrative Manager, the Associate Dean, and the Dean to facilitate the efficient and effective workflow of paperwork and information as it pertains to the College of Health Sciences. This position will deal predominately with front office reception of visitors to the Dean's Office suite; responding to COHS main office phone inquiries, and redirecting if necessary; providing administrative assistance to the Associate Dean, the COHS Administrative Manager, and the COHS Dean as needed. In addition, event planning for the COHS and related schools is included in this role. Responsibilities Administrative Support and Liaison Duties - 35% * Primary Point of Contact: Serves as the first point of contact for visitors to the office and manages work-related telephone and email communications. * Visitor Management: Greets and directs visitors to the office. * Administrative Problem-Solving: Deals with administrative problems and inquiries, providing appropriate responses or directing them to the right resources. * Liaison Role: Serves as a primary liaison between the Dean's office, students, and external constituencies for day-to-day issues. * Administrative Support to Dean & Associate Dean: Provides administrative assistance, facilitates and processes paperwork and information as it pertains to the College of Health Sciences. Coordination - 30% * Event Planning & Management: Plans and manages college-wide events, including preparation and physical setup (decorations, educational materials, media, etc.) and take-down after events. * Smaller Event Coordination: Responsible for planning and managing smaller events or specific event components within larger events. * Meeting Management: Reserves space and attends college-wide meetings, takes notes, and develops and distributes formal minutes for these meetings. * Newsletter Development & Distribution: Works with faculty, staff and colleagues to collect information, assemble, edit and distribute the monthly COHS newsletter. * MOU Management: Coordinates and communicates with clinical coordinators and GCSU legal. Oversees and handles all COHS MOU's from execution to completion Records Management - 20% * Database Management: Gathers, enters, and updates data to maintain college records and databases. * File and Record Management: Establishes and maintains files and records for the office to ensure smooth operations and data accessibility. MOU Management: Maintains the master spreadsheet of pending and fully executed contracts. Development and Advancement Support - 10% * Correspondence with Board Members & Donors: Assists the Dean and COHS Development Officer with developmental and advancement correspondence to COHS Board members and donors. * Meeting Management: Reserves and prepares meeting space including media and handouts. Takes, develops and distributes formal minutes. Other - 5% * Other duties as assigned. Required Qualifications Educational Requirements High school diploma or equivalent Required Experience Three years of related experience Preferred Qualifications Preferred Educational Qualifications Associates or Bachelor Degree Preferred Experience Higher Education Administrative Support Experience Required Documents to Attach * List of References * Cover Letter * Resume/CV Knowledge, Skills, & Abilities ABILITIES Work effectively under pressure with competing priorities and tight deadlines Build positive relationships across all institutional levels with tact and diplomacy Maintain exceptional attention to detail and accuracy in all work Adapt flexibly to changing priorities Handle confidential information with absolute discretion and integrity KNOWLEDGE Higher education structure, academic governance, and university policies Academic calendar cycles and budget processes University information systems and office software applications Professional communication protocols and confidentiality requirements (FERPA) SKILLS Administrative: Calendar and meeting management, document preparation, filing systems, scheduling across multiple stakeholders Communication: Excellent written and verbal skills for interacting with faculty, students, staff, and external partners Technical: Advanced proficiency in Microsoft Office Suite and ability to learn new systems quickly Problem-Solving: Sound judgment, discretion with sensitive information, independent decision-making, and proactive anticipation of needs USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at ************************************************************************** Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at ************************************************ Equal Employment Opportunity Georgia College & State University (GCSU) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. No person shall, on the grounds of race, color, sex (including pregnancy, sexual orientation, and gender identity), religion, national origin, age, disability, veteran status, or genetic information, be excluded from employment or participation in, be denied the benefits of, or otherwise be subjected to discrimination, under any program or activity conducted by GCSU. Georgia College & State University is a national award-winning institution in areas of student success and achievement. It strives to achieve excellence in the composition of its community, educational programs, university policies, research and scholarship, campus life, employment practices, extracurricular activities, and community outreach. It is a priority of the university to be a welcoming and inclusive environment so that its campus culture will enhance the ability of its community members to succeed in their endeavors, to be respected as individuals, and to feel a sense of belonging. Other Information This is not a supervisory position. This position does not have any financial responsibilities. This position will not be required to drive. This role is not considered a position of trust. This position does not require a purchasing card (P-Card). This position will not travel This position does not require security clearance. Background Check * Criminal Background Check