Administrative Associate Jobs in Makakilo, HI

Title: Administrative Officer 0081366 Hiring Unit: C OF EDUC, EDUCATION DEANS OFF, EDUCATION DEANS OFF Band: B Salary: salary schedules and placement information Full Time/Part Time: Full-time Month: 11-month Temporary/Permanent: Permanent Duties and Responsibilities *Participate in the formulation of annual and biennium budgets for appropriated funds including, General, Special/Tuition, Revolving, and Outreach. *Review university generated computer reports for accuracy. Compile, analyze, develop and provide financial information and other activity reports to system administrators, auditors and funding agencies as required. *Review and approve all fiscal documents for intramural and extramural grants (purchase orders, travel, reimbursements, direct payments, journal vouchers, etc.) in compliance with university, state and sponsoring agency guidelines. Work with principal investigators in preparing specifications for special purchases required by the various projects. Keep abreast of laws, directives, business manual instructions, & policy decisions as they affect the work of the organization. Advise the College of Education's (COE) Directors & other department heads on these matters. *Administer & monitor COE's Faculty travel support program. Establish quarterly/annual budgets for the college's Research and Training Revolving Fund allocation that support the professional travel. Contribute to COE's travel policies and procedures. Serve as working supervisor and manage the workload of subordinate Administrative, Professional and Technical (APT) staff, casual hires, and undergraduate student assistants. Serve as Buildings/Facilities Coordinator for Everly Hall. Coordinate all major repair & maintenance & capital improvement projects with Facilities Planning & Management Office. *Provides day to day support of operations for the College, prepare and audit personnel actions for Board of Regents (faculty, APT, civil service, lecturers), Research Corporation of the University of Hawaii (RCUH) appointments, graduate assistants, casual hires and student workers in compliance with existing rules and regulations. Provides support with the establishment of positions, recruitment and APT Salary Placements and Special Salary Adjustments. Advise and assist supervisors on the process of salary adjustments in accordance with Collective Bargaining Agreements and university rules and regulations. *Work with academic and research units to develop position descriptions for all position types including faculty, APT, graduate assistant, casual, and RCUH. Maintain personnel records. *Serve as COE's main point of contact and user for all online recruitment profiles in the NeoGov system. Track and maintain all recruitments including posting job advertisements and closeouts once hires are finalized Advise department and search committee chairs on EEO rules and regulations as well as internal policies and procedures for all COE recruitments. Prepare and review necessary paperwork for international hires including H-1B workers, J-1 exchange visitors, TN workers, and U.S. permanent residence. Serve as primary Liaison between department/unit and Faculty Scholar and Immigration Services (FSIS). Other duties as assigned. *Denotes Essential Functions Minimum Qualifications Possession of a baccalaureate degree in accounting, human resources or related field and 3 year(s) of progressively responsible professional experience with responsibilities for general accounting and budgeting, or human resources; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. Considerable working knowledge of principles, practices and techniques in the field of human resources and personnel management or fiscal management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with private, state and federally funded contracts and grants. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals. Demonstrated ability to operate a personal computer and apply word processing software. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations. Desirable Qualifications Experience working in higher education. Familiar with NeoGov and PeopleSoft. Experience working with the Kuali Financial System. Experience working with RCUH Financial system. Knowledge of visa requirements for international employees. To Apply: Click on the “Apply” button on the top right corner of the screen to complete an application and attach required documents to the online application. Applicants should submit 1) cover letter indicating how you satisfy the minimum and desirable qualifications, 2) resume; 3) names and contact information (including email address) of at least 3 professional references; and 4) official transcripts (copies acceptable; however, official transcripts are required upon hiring). Late, incomplete, or unreadable application materials will not be considered. Please REDACT references to social security numbers and birth date on submitted documents. All items become the property of the University of Hawaii and will not be returned. NOTE: If you have not applied for a position before using NEOGOV, you will need to create an account. The maximum file size to upload/attach is 10 MB. If the attachment is larger than 10 MB, please split the file and upload it as a supplemental attachment. Inquiries: Sheryl Tashima, *****************, ************* EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: ******************************************** Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: ***************************************************** or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: *********************************************************

Benefits: 401(k) matching Dental insurance Health insurance Parental leave Training & development SERVPRO of Hawaii | Maui: Junior Job File Coordinator We're seeking someone who is great on the phone, has excellent analytical skills, is detail-oriented, and is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then you'll thrive in this work environment. Our idea of the ultimate candidate is one who is proactive, is experienced, truly enjoys providing superior service, and loves taking ownership. As a valued SERVPRO Franchise employee, you will receive a competitive pay rate with opportunity to learn and grow. Primary Responsibilities · Monitor job file status · Monitor job file audit status · Maintain job file WIPs · Monitor and ensure client requirements are followed · Review and validate initial field documentation · Create preliminary estimate · Daily job file coordination · Perform job file backup · Maintain internal and external communications · Prepare job file reports · Complete and review job file documentation for final upload and the audit process · Complete job file audit process · Perform job close-out · Assist other departments, as needed Position Requirements · 2+ year(s) of administrative or office-related experience · Experience with writing estimates, job file processes, and quality assurance a plus · Experience in service industry environment a plus · Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times · Polite, confident, and excellent customer service skills, including listening and questioning skills · Ability to remain calm and professional during tense or stressful situations · Excellent organizational skills and strong attention to detail · Very self-motivated and goal-oriented · Ability to multi-task · Capability to work in a fast-paced, team-oriented office environment · Proficiency in Microsoft Office (i.e., Outlook, Word, Excel) · Ability to learn new software, including Xactimate and proprietary software · Minimum of HSD/GED preferred · Ability to successfully complete a background check subject to applicable law Hours · 40 hours/week, flexible to work overtime when required · Vary between 7 a.m. and 7 p.m. Compensation: $18.00 - $23.00 per hour Picture yourself here fulfilling your potential. At SERVPRO , you can make a positive difference in people's lives each and every day! We're seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO career opportunities near you is easy! We look forward to hearing from you. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.

Fleet Administrative Clerk Department: Operations Reports to: Fleet Manager Status: Non-Exempt Starting at $18/ Hour 1. Job Purpose/Objective: The Fleet Administrative Clerk is responsible for ensuring accuracy to submitted paperwork, management of the fleet's registration and credentials, and effective communicating with various vendors to ensure the proper billing and delivery of services. 2. Essential Job Functions: Incumbent may perform any or all of the following: Reviewing and editing payroll documentation and accurately inputting information in the Payroll Processing System Sort and distribute information collected to various departments Communicating with vendors for services required: (i.e. vehicle registration, shipping, decals, etc.) Acquiring prince quotes Setting up appointments Procuring payment Submitting payment Communicating with various division on the outer islands Determining status of vehicles Obtain information for mileage for registration and insurance purposes. Ensure that vehicles have the required credentials 3. Essential Skills (Minimum qualifications individual must possess when entering position) - i.e. skillsets, education, certifications, etc. High school diploma or GED; or one to three months related experience and/or training or equivalent combination of education and experience Minimum 18 years of age. Capable of reading and writing in English Skill Requirement: Judgment and Decision Making - Prioritizing work Service Orientation - Modeling and providing service excellence with all vendors, clients, employees, management, etc. People Skills - Knowledgeable in dealing with people and situations involving complex issues Must be computer literate (able to utilize and maneuver through windows applications) Must have knowledge and experience in word processing, e-mail, spreadsheets, file manipulation Must be able to adapt and learn new computer software and applications Work flexible shifts - weekends, evenings, holidays Able to work in all weather conditions Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form Recognizes problems and responds, systematically gathers information, sorts through complex issues, seeks input from others, addresses root cause of issues, makes timely decisions, can make difficult decisions, uses consensus when possible, communicates decisions to others Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers and promotes a team atmosphere Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills Listens attentively to others, asks clarifying questions, actively listens, stays open to other viewpoints, manages distractions and interruptions Keeps information organized and accessible, maintains clean/functional workspace, works systematically/efficiently, manages time well Prioritizes well, shows energy, reacts to opportunities, instills urgency in others, meets deadlines Promotes mutual respect, keeps workplace clean and safe, supports safety programs Performs other related duties as assigned by management. 4. Working Conditions/Job Environment Air-conditioned office General office equipment and supplies Exposure to potential eye and muscle strain due to constant use of computer Must be able to sit and stand for extended periods of time Walking, standing, kneeling, bending, pulling, pushing Light lifting and carrying (20+ pounds) Frequently lifting and reaching Expressing or exchanging ideas by means of the spoken word. Must convey detailed or important spoken instructions to other workers accurately Ability to receive detailed information through oral communication, and make fine discriminations in sound The worker is required to have visual acuity to perform an activity such as: preparing and analyzing numbers and figures as well as viewing a computer terminal The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work) The information on this description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position. EEO Employer/Vets/Disabled

Salary Range: Bilingual/Bicultural School-Home Assistant, SR-11: $3,484.00 per month * Serves as liaison to assist in promoting cooperation and understanding between parents, and school and project personnel. * Serves as liaison to assist in solving students' educational and related problems. * Disseminates project information. * Explains school programs, policies and procedures to parents; translates and relates parents' concerns to project and school staff. * Seeks community resources and maintains a file of these resources; suggests various resources to assist parent with their problems. * Suggests parents and others in the community with special skills as resource persons in the classrooms. * Encourages parents to participate in school activities. * Assists in organizing Parent Advisory Groups and encourages parents to participate. * Assists in planning and developing projects to increase parent participation in school-related activities. * Plans for and/or conducts information and interest sessions for parents. * Assists in translating information on various social and health programs, etc. * Participates in various training programs; prepares activity reports. Minimum Qualifications General Experience Requirements: Except for the substitutions provided for in this specification, applicants must have had general work experience of the kind and quality described below: Two (2) years of paid or volunteer work experience in which the applicant worked with individuals and groups and was required to possess the following ability or demonstrated same: * Understand and explain various materials related to the program/project/activity. * Establish and maintain rapport with individuals and groups and encourage participation in program/project activities. * Speak effectively with individuals and groups and to elicit pertinent information. * Plan and conduct group information sessions. * Prepare activity reports. * Recognize and identify basic individual human needs. Specialized Experience Requirement: In addition, applicants must have had at least one (1) year's experience that provided the applicant with the following knowledge and skills: * Knowledge of Tagalog and Ilocano cultures. Such knowledge may have been gained by participating in normal daily living activities in one of these communities. * Ability to speak, read, write, and understand Tagalog and Ilocano languages. Such ability may have been gained by participating in normal daily living activities in one of these communities. * Ability to establish and maintain rapport with Tagalog and Ilocano communities. License Requirement: This position requires possession of a valid motor vehicle operator's license to drive in the State of Hawaii. Substitutions Allowed: * Successful completion of a one (1) year Human Services Curriculum leading to a certificated of Achievement at an accredited Community College and which included field experience in Community Service may be substituted for one (1) year of general experience. * Successful completion of a two (2) year Human Services Curriculum leading to a degree at an accredited Community College and which included field experience in Community Service may be substituted for the general experience requirement. * Partial completion of a substantially full-time Human Services Curriculum at an accredited Community College and which included field experience in Community Service may be substituted for the general experience on a month-for-month basis. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: * A copy of the applicant's TA History Report or equivalent system-generated report; * A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, * Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month civil service and SSP employees enjoy a range of competitive benefits: * Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. * Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. * Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 DRIVER'S LICENSE: Some positions require a current, valid Driver's License. Please indicate whether you are interested in being considered for positions with this requirement. Note: If you would like to be considered for these positions, you must provide a clear copy of your valid Driver's License. * Yes * No 02 GENERAL EXPERIENCE REQUIREMENT: Do you have at least two (2) years of paid or volunteer work experience in the following areas? a) Understand and explain various materials related to the program/project/activity; b) Establish and maintain rapport with individuals and groups and encourage participation in program/project activities; c) Speak effectively with individuals and groups and to elicit pertinent information; d) Plan and conduct group information sessions; e) Prepare activity reports; and, f) Recognize and identify basic individual human needs. * Yes * No 03 GENERAL EXPERIENCE REQUIREMENT (cont.): For EACH employer/position you would like considered, starting with the most recent, please provide complete and accurate information pertaining to ALL of the following items: a) Employer name, your official job title, dates of employment (from-to, month/year), and average hours worked per week; b) List the major duties you performed; and, c) Name and title of your immediate supervisor. Note: Identify and treat each employer/change in position separately. If your description is unclear, you may be asked to provide a copy of your official job/position description. If you do not have any experience as described in the General Experience Requirement, please type "None" in the space provided. 04 GENERAL EXPERIENCE REQUIREMENT (cont.): For each position you held, provide specific examples that demonstrate your experience in: a) understanding and explaining various materials related to the program/project/activity to individuals and groups. b) establishing and maintaining rapport with individuals and groups and encouraging participation in program/project activities. c) planning and conducting group information sessions and preparing activity reports. d) recognizing and identifying basic individual human needs. 05 SPECIALIZED EXPERIENCE REQUIREMENT: This recruitment requires applicants to be able to speak, read, write, and understand Tagalog & Ilocano languages. From the options listed, select all that apply to you: * I am able to speak, read, write, and understand Tagalog & Ilocano languages. * I am not able to speak, read, write, and understand Tagalog & Ilocano languages. 06 SPECIALIZED EXPERIENCE REQUIREMENT (cont.): Do you have at least one (1) year experience that provided you with the knowledge and skills of Tagalog & Ilocano cultures and languages? If "Yes", please provide the following: a) How you gained the ability to speak, read, write, and understand the Tagalog & Ilocano languages; b) A detailed description of your experience(s), if any, that demonstrate your knowledge and skills of Tagalog & Ilocano languages and cultures; and, c) Describe your experience(s), if any, in establishing and maintaining rapport with this community. Indicate your official job title, dates of employment (from-to, month/year), and the average hours worked per week. Note: Identify and treat each employer/change in position separately. If your description is unclear, you may be asked to provide a copy of your official job/position description. If you do not have this specialized experience, type "None" in the space provided. 07 SUBSTITUTION ALLOWED: Please indicate if you are using the education substitution to meet the General Experience Requirement. Note: To receive credit for your academic training, attach/submit a legible copy of your Official Transcripts with your online application. * I have successfully completed a one (1) year Human Services Curriculum leading to a certificated of Achievement at an accredited Community College and which included field experience in Community Service. * I have successfully completed a two (2) year Human Services Curriculum leading to a degree at an accredited Community College and which included field experience in Community Service. * I have partially completed a substantially full-time Human Services Curriculum at an accredited Community College and which included field experience in Community Service. * I have none of the above. 08 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application. If these documents are NOT received by the deadline, your application may be rejected. * I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days. * I understand, but I will not submit the required information. I understand that my application may be rejected. * I have previously submitted my verifying documents for another recruitment. Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************

Salary Range: Bilingual/Bicultural School-Home Assistant, SR-11: $3,484.00 per month Serves as liaison to assist in promoting cooperation and understanding between parents, and school and project personnel. Serves as liaison to assist in solving students' educational and related problems. Disseminates project information. Explains school programs, policies and procedures to parents; translates and relates parents' concerns to project and school staff. Seeks community resources and maintains a file of these resources; suggests various resources to assist parent with their problems. Suggests parents and others in the community with special skills as resource persons in the classrooms. Encourages parents to participate in school activities. Assists in organizing Parent Advisory Groups and encourages parents to participate. Assists in planning and developing projects to increase parent participation in school-related activities. Plans for and/or conducts information and interest sessions for parents. Assists in translating information on various social and health programs, etc. Participates in various training programs; prepares activity reports. Minimum Qualifications General Experience Requirements: Except for the substitutions provided for in this specification, applicants must have had general work experience of the kind and quality described below: Two (2) years of paid or volunteer work experience in which the applicant worked with individuals and groups and was required to possess the following ability or demonstrated same: Understand and explain various materials related to the program/project/activity. Establish and maintain rapport with individuals and groups and encourage participation in program/project activities. Speak effectively with individuals and groups and to elicit pertinent information. Plan and conduct group information sessions. Prepare activity reports. Recognize and identify basic individual human needs. Specialized Experience Requirement: In addition, applicants must have had at least one (1) year's experience that provided the applicant with the following knowledge and skills: Knowledge of Tagalog and Ilocano cultures. Such knowledge may have been gained by participating in normal daily living activities in one of these communities. Ability to speak, read, write, and understand Tagalog and Ilocano languages. Such ability may have been gained by participating in normal daily living activities in one of these communities. Ability to establish and maintain rapport with Tagalog and Ilocano communities. License Requirement: This position requires possession of a valid motor vehicle operator's license to drive in the State of Hawaii. Substitutions Allowed: Successful completion of a one (1) year Human Services Curriculum leading to a certificated of Achievement at an accredited Community College and which included field experience in Community Service may be substituted for one (1) year of general experience. Successful completion of a two (2) year Human Services Curriculum leading to a degree at an accredited Community College and which included field experience in Community Service may be substituted for the general experience requirement. Partial completion of a substantially full-time Human Services Curriculum at an accredited Community College and which included field experience in Community Service may be substituted for the general experience on a month-for-month basis. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: A copy of the applicant's TA History Report or equivalent system-generated report; A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month.

RMGS, Inc. is currently recruiting an Administrative Specialist in Pearl City, Hawaii. This position is contingent upon contract award. Roles and Responsibilities Provide pay, personnel, and general administrative support Attend and apply all required training to job tasks Review documents and information to ensure completeness and accuracy Protect personally identifiable information Required Qualifications and Experience Valid state driver's license Ability to operate a personal computer with common/standard business software programs (Microsoft Windows, including applications such as Excel, Word, PowerPoint, and other related programs) Ability to access various pay and personnel-related websites, systems, and resources Ability to communicate clearly and effectively with others both verbally and in writing Ability to enter data into multiple databases accurately Active Secret security clearance Ability to work in a fast-paced environment while completing multiple tasks efficiently and safely while meeting stringent timelines A minimum of 5 years of collective experience within the last 10 years performing pay, personnel, and administrative functions in support of the U.S. Government Company Overview RMGS, Inc. is a growing small business headquartered in Virginia Beach, Virginia. We provide security-related training and advisory services to the U.S. Government, allied nations, and private industry. We are an equal opportunity employer. RMGS, Inc. does not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, political affiliation, parental status, age, veteran status, medical condition or disability, genetic information, or any other protected status under federal, state, or local law. Company Benefits RMGS, Inc. offers the following benefits as applicable: Medical, dental, and vision insurance and/or TRICARE supplemental insurance Short- and long-term disability insurance Accidental death and dismemberment insurance Group and supplemental group life insurance AFLAC supplemental insurance 401(k) Workers' compensation Direct deposit Post-hardship differential and danger pay Medical evacuation insurance

Ho'olaulima Government Solutions LLC (HGS) is a Small Business Administration-certified, Native Hawaiian Organization-Owned, 8(a) Small Business that provides services and solutions in the areas of Environmental Services, Information Technology Services, Healthcare Services and Professional and Technical Services to the Department of Defense and other Federal agencies. HGS is a wholly-owned subsidiary of the Kina'ole Foundation, a 501(c)(3) non-profit established to benefit Native Hawaiian communities. You will receive a comprehensive benefits package that includes: Health insurance Dental insurance Life insurance 401K ...and much, much more! Duties and Responsibilities: Consolidate billing for tenant commands and determine monthly bill per tenant commands utilizing labor cost, materials cost, and annual contractual increases for services. Tenant commands are established by existing Interdepartmental Service Support Agreements (ISSAs). Notify tenant commands of the current billing cycle and follow up with Support Agreements to ensure payments are made. Qualifications: Secret clearance required. HGS is an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Benefits: 401(k) matching Dental insurance Flexible schedule Free food & snacks Health insurance Opportunity for advancement Tuition assistance Vision insurance COMPANY DESCRIPTION HiHealthCare is a locally owned healthcare staffing agency, serving hospitals, homecare, correctional and medical facilities across the Hawaiian Islands. HiHealthCare is a division of The Hawaii Group, Hawaii's leading business process outsourcing firm. HiHealthCare operates the following 3 divisions: Hawaii Home Care dba HiHomeCare (home care), Cradles n' Crayons (pediatric home care), and Hawaii Nursing dba HiNursing (staffing). At HiHealthCare, we specialize in connecting healthcare professionals, nurses and caregivers with the medical facilities and home care positions in need of their expertise. We serve our clients with the same compassion we would share with our own families, but with the professionalism of medical practitioners. We strongly believe in working personally and directly with our patients and staff, connecting through core principles of integrity, transparency, and dedication. We are committed to the consistent delivery of quality, dependable service, and professionalism. Our goal is to provide the best health care services with a smile and dignity. POSITION SUMMARY We are seeking an Scheduling & Administrative Assistant to join our office team. This position is essential for maintaining agency standards in line with policies and procedures set by state and federal regulations. The specialist will ensure continuity of care for patients while supporting both agency policies and back-office operations. Reporting directly to the Operations Manager, the Scheduling & Administrative Assistant will also provide indirect support to HiHealthCare leadership and team. RESPONSIBILITIES · Greet and assist office visitors. · Track inventory, manage supply orders, and distribute supplies for both field staff and the office, while maintaining accurate records and monitoring stock levels. · Assist with field device inventory, including troubleshooting, performing routine maintenance, and ensuring proper documentation upon assignment and return. · Handle all incoming and outgoing faxes, including tracking those that require signatures. · Manage the general email inbox and main phone line, responding promptly to inquiries. · Sort and distribute incoming mail, assist with outgoing mail, and manage bulk letters and packages · Verify and review schedules to ensure accuracy of hours worked, EVV Verification, and compliance with client and staffing needs. · Maintain accurate records related to nursing staff and patient schedules, including absenteeism and adjustments. · Pull and compile reports as requested and assist with data entry. · Attend and contribute to weekly team meetings, preparing agendas and providing updates. · Assist in planning and executing company events, trainings, and activities, including remote onboarding and staff education. · Ensure HIPAA compliance. · Performs other duties as assigned COMPETENCIES Business Acumen: Understands business implications of decisions; Displays orientation to profitability; Aligns work with strategic goals Diversity: Shows respect and sensitivity for cultural differences; Promotes a harassment-free environment Ethics: Treats people with respect and dignity; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values Judgment: Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions Motivation: Demonstrates persistence and overcomes obstacles; Takes calculated risks to accomplish goals; Drive and energy to thrive in the healthcare industry Dependability: Keeps commitments; Commits to long hours of work when necessary to reach goals; Exceptional team player Initiative: Takes independent actions; Must champion the candidate experience; Innovative thinker QUALIFICATIONS · Experience: Healthcare industry experience preferred, especially in scheduling. · Education: High school diploma required; Associate's or Bachelor's in Healthcare Administration preferred. · Skills: Proficient in Adobe Acrobat and Microsoft Office Suite (Word, Excel, Teams, Outlook). Comfortable using various technology software and hardware, including EMR systems and other technologies. BENEFITS This is a full-time position that, with supervisor approval, qualifies for the following benefits: · Lunch Program (HiGroup Daily Grinds Program) · Gym/Fitness reimbursements · Parking or bus pass subsidy · Cell phone reimbursement · Support of continuing education · 12 paid holidays (including a day off for your birthday) · Paid Volunteer Time Off (VTO) · Paid Time Off (PTO) accural · Employee snacks and drinks · Opportunities for career advancement · 401K with 4% matching and profit sharing (after eligibility requirements are met) · Health Benefits (medical, drug, vision, dental) · Life Insurance · Supplemental Voluntary Benefits (ie. Life Insurance, Disability, Cancer Care, etc.) Compensation: $35,000.00 - $45,000.00 per year We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Are you passionate about transforming healthcare and making a positive impact? Join us at Easterseals Hawaii as an Administrative Assistant/Direct Support Worker in our Adult Home & Community-Based Services Program. This role plays a pivotal part in providing both administrative and direct support to program participants, ensuring an efficient, thorough, and compassionate experience. As an Administrative Assistant/Direct Support Worker, you will collaborate closely with our team to support the Adult Home & Community-Based Services Program. Your duties will include administrative tasks like assisting with reports, data collection, and general office duties. Additionally, you will promote the individual growth of program participants in a safe and positive learning environment (either in a program, community, or home-based setting) with a focus on increasing the participant's options, opportunities, and community integration with daily life in support of our mission to make a positive difference. Our skilled staff will provide you with the training you need to feel comfortable and confident in all aspects of the role. CORE RESPONSIBILITIES & ESSENTIAL JOB FUNCTIONS Administrative Assistant (50%) Provides general administrative/project support for the Home and Community Based Services (HCBS) - Adult Services Program Manager and staff. Compiles and maintains records and forms for all participants, including drafting and distributing correspondence, coordinating incoming and outgoing mail, and managing the storage and destruction of records. Inputs and maintains participants' information in the Program and Department of Health-Developmental Disabilities Division (DOH-DDD) databases, and compiles and prepares information for all reporting periods. Provides information and assistance to callers and visitors, attends and takes minutes for meetings, and creates and modifies forms for program operations/events. Maintains office and program supplies and equipment, including scheduling repairs, ordering supplies, and conducting an annual inventory. Serves as Petty Cash Fund Custodian as outlined by ESH and prepares and submits invoices and requests for payment forms. Attends, participates in, and collaborates in organization as well as department meetings, training, volunteer (and practicum) programs, and events. Assists with other department duties as outlined by the manager, and helps maintain a clean, hygienic, and safe, environment, reporting any safety concerns to the Program Manager. Direct Support Worker (50%) Support participants to achieve the highest level of independence possible in pursuit of their definition of a “good life.” Provide input on and implement the participant's Individual Plan in program, community or home environment Follow organizational guidelines to promote the participant's health and safety. Monitor, respond to and report issues of concern to the Case Coordinator or Program Manager the same day they occur Provide personal care and assist with daily living activities (toileting, dressing, wheelchair transfers, feeding, etc.) as needed, while respecting the participant's privacy and confidentiality. Accurately complete all participant-related data and documentation by the assigned deadline via a web-based platform. Accurately complete time cards daily, leave requests, required credentialing documents, work related training and other required paperwork by the assigned deadline via the Family of Company's (FoC) web-based platforms. Attend and participate in department meetings and trainings as required. QUALIFICATIONS Minimum Education, Experience & Training Equivalent to: Must be at least 18 years of age. High School diploma or GED required. Minimum one (1) year experience in administration. Associate's degree from an accredited college or university preferred Knowledge & Skills: Sensitivity to working with an ethnically, linguistically, culturally, and economically diverse population. A commitment to the values of the organization while demonstrating good judgment, flexibility, patience and discretion when dealing with confidential and sensitive matters, including maintaining HIPAA requirements. Aptness to communicate effectively verbally and in writing; American Sign Language or bilingual ability preferred. Propensity to appropriately interpret and implement policies, procedures, and regulations of ESH; training provided. Knowledgeable and skilled in computer/Microsoft processing software and excel. Must be able to use an iPhone or work cell phone if applicable. Work in an exciting, fast paced high energy environment while effectively multitasking and managing day-to-day responsibilities without supervision. Excellent verbal and writing communication skills; frequent proofreading and checking documents for accuracy. Physical Requirements: Must be able to communicate effectively within the work environment, read and write using the primary language within the workplace. Frequent bending, reaching, squatting, kneeling, twisting to observe, assess, and interact with participants. Provide assistance during wheelchair transfer when applicable and ability to use Hoyer lift. Frequent driving to and from office, community and participants home. Ability to stand or sit for extended periods of time, stand for up to 6-8 hours a day. Utilize computer, cell phone (iPhone), desk phone, scanner/printer for effective communication. Occasional lifting, carrying, and loading/unloading materials up to and including 50 lbs. Visual and auditory ability to work with participants, staff and others in the workplace continuously. Frequent speaking and listening (50%) to participants, staff, and other professionals in meetings and on the phone. Frequent exposure to disability disorders in clients; occasional emergency situation; occasional exposure to trauma; constant participant contact and decision making; constant concentration required when working with participants. Aptness to physically implement behavior management strategies including responding to physically aggressive behavior. CONDITIONS OF EMPLOYMENT Ability to obtain and maintain criminal record clearance through the Department of Justice (DOJ). The People & Performance Department must analyze DOJ/FBI live scan reports in accordance with applicable Federal, State, and Local laws, as well as fitness for the position. Ability to travel to multiple work sites and client homes; reliable transportation needed. Must have a valid Hawaii Driver's License with insurance, proof of current vehicle registration, safety check and maintain a clean driving record. Must pass health screenings, obtain vaccinations and clear TB testing based on company policies. Ability to obtain and maintain clearance through the Office of Inspector General. Ability to obtain and maintain current First Aid and CPR certification. Must attend any required training. Time Type: Full time Compensation:$19.00 to $22.00 The statements contained in this job description reflect general details as necessary to describe the principal functions of this job. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas as deemed fit for the organization. Easterseals Hawaii is an equal opportunity employer.

This position aims to help all end users successfully implement the FACET system into their daily processes and ensure that all documents get into the ashore repository for backup. This position must be able to work with all supporting entities to ensure all systems are working efficiently and correctly. A successful applicant will be self-driven to provide excellent customer service to end users without daily supervision. This is not a remote position and requires working full-time onsite or from the corporate office. Duties and Responsibilities The job duties and responsibilities include, but are not limited to the following: Effectively and efficiently fielding support calls for FACET system Escalating challenging calls to next level support engineers and following up to ensure call hand over. Going onsite to the actual location of the FACET system to perform regular daily maintenance and support. Managing and grooming files and data used by FACET support team members during site visits Assisting with training new FACET support engineers Delivering on call, on-line and in-person FACET training and assistance Weekly pick-up and drop-off deliveries Weekly support visits for each unit that has a FACET system that is in port and/or upon request by FACET users Must be able to travel internationally or domestically to provide FACET support Must be able to provide support person, e-mail and/or phone. Must have professional physical and phone presence at all times to mirror Premier Solutions' professional values Must enter all activity/support/onsite visits in the internal database within 24 hours of the incident Must update the support database on a daily basis Must obtain all applicable sign-off documentation for onsite visits All incoming support must be responded to within 4 hours. All support specialist are responsible to respond to support for all areas. Must be self-managed and driven to get the job done with little to no supervision Must be able to perform "ad hoc" demos or briefs of the FACET system Must have Microsoft Office experience (Word, Excel, Access database) Other duties, as assigned Qualifications Minimum Education & Experience: High school diploma or equivalent; Associate's degree or higher preferred Prior Navy S1, S2, S6 or S8 experience preferred with experience in the Logistics field. Excellent Customer Service and Training experience in IT field Minimum Skills, Knowledge, & Abilities: Must be able to lift 40-pound box at minimum Must have reliable transportation to travel to different naval bases Must be able to travel domestically and internationally as needed for 1-2 weeks at a time. Ability to learn quickly and take charge confidently. Must have a valid/current driver's license and passport. Must be able to effectively organize, execute, and follow-up on support tasks Preferred Skills, Knowledge, & Abilities: Prior Navy S1, S2, S6, or S8 (CS / LS) experience preferred with experience in the Logistics field. Ability to work independently and as a member or leader of a team with minimal supervision About Alakaʻi Services Group Inc. / Poʻe Hana Group, Inc. Alaka‘i Services Group Inc. (ASGI), a subsidiary of the Alaka‘i Foundation Group Inc., is a Native Hawaiian Organization (NHO)-Owned Small Business serving the U.S. Department of Defense and other Federal Government Clients. Headquartered in Honolulu, Hawaii, Poʻe Hana Group, Inc. (PGI) is a talent management, staffing, and administrative support services company. PGI specializes in providing HR and administrative services to the Alakaʻi family of NHO companies. PGI is an Equal Opportunity Employer and strives to provide equal employment opportunity to all applicants and staff in accordance with sound employee relations practices and federal and state laws. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, marital status, ancestry, genetic information, pregnancy status, or any other characteristic protected by law.

Company: HII's Mission Technologies division Required Travel: 0 - 10% Employment Type: Full Time/Salaried/Exempt Anticipated Salary Range: $70,390.00 - $75,000.00 Security Clearance: Secret Level of Experience: Mid HI This opportunity resides with All-Domain Operations (ADO), a business group within HII's Mission Technologies division. All-Domain Operations comprises multi-domain operations, platforms and logistics, and intelligence operations. HII designs, develops, integrates and manages the sensors, systems and other assets necessary to support integrated ISR operations and accelerated decision-making. With data fusion and mission management capabilities for the Department of Defense, the combatant commands and the intelligence community, HII advances the mission around the globe. Meet HII's Mission Technologies Division Our team of more than 7,000 professionals worldwide delivers all-domain expertise and advanced technologies in service of mission partners across the globe. Mission Technologies is leading the next evolution of national defense - the data evolution - by accelerating a breadth of national security solutions for government and commercial customers. Our capabilities range from C5ISR, AI and Big Data, cyber operations and synthetic training environments to fleet sustainment, environmental remediation and the largest family of unmanned underwater vehicles in every class. Find the role that's right for you. Apply today. We look forward to meeting you. To learn more about Mission Technologies, click here for a short video: *************************** Summary: HII Mission Technologies has been selected as one of Military.com's "Top 25 Employers for Veterans in 2024" and we are a Forbes Best Large Employer for 2021-2024! Come join our growing team today! HII Mission Technologies is seeking a highly organized and detail-oriented Administrative Assistant II to join our team in Honolulu, Hawaii. This role supports a dynamic staff activity and plays a vital part in ensuring efficient administrative operations. The ideal candidate will be proficient in clerical tasks, document management, and technical publication support. What You Will Do: * Perform administrative duties to support clerical, administrative services, and technical publications personnel. * Handle typing, word processing, and graphics illustration using computers with minimal supervision. * Operate reproduction equipment to generate large volumes of documents. * Conduct courier and mail service operations, ensuring timely and secure document delivery. * Maintain personnel and organizational files, ensuring accuracy and confidentiality. * Prepare correspondence, schedule meetings, and coordinate travel arrangements. * Assist in the development of contract deliverables and reports to support key projects. * Integrate graphics generated with automated tools into deliverable documents. What We're Looking For: * 6 years relevant experience with Bachelors in related field; 4 years relevant experience with Masters in related field; or High School Diploma or equivalent and 10 years relevant experience. * Familiarity with standard administrative practices and procedures. * Strong proficiency in word processing, document management, and organizational tasks. * Active DoD Secret Clearance, with ability to obtain TS/SCI. Preferred Requirements * Experience in technical publications and document integration. * Strong communication and coordination skills. * Ability to adapt to fast-paced environments while maintaining accuracy HII is more than a job - it's an opportunity to build a new future. We offer competitive benefits such as best-in-class medical, dental and vision plan choices; wellness resources; employee assistance programs; Savings Plan Options (401(k)); financial planning tools, life insurance; employee discounts; paid holidays and paid time off; tuition reimbursement; as well as early childhood and post-secondary education scholarships. Bonus/other non-recurrent compensation is occasionally offered for qualified positions, and if applicable to this role will be addressed by the recruiter at the screening phase of application. Why HII We build the world's most powerful, survivable naval ships and defense technology solutions that safeguard our seas, sky, land, space and cyber. Our workforce includes skilled tradespeople; artificial intelligence, machine learning (AI/ML) experts; engineers; technologists; scientists; logistics experts; and business administration professionals. Recognized as one of America's top large company employers, we are a values and ethics driven organization that puts people's safety and well-being first. Regardless of your role or where you serve, at HII, you'll find a supportive and welcoming environment, competitive benefits, and valuable educational and training programs for continual career growth at every stage of your career. Together we are working to ensure a future where everyone can be free and thrive. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, physical or mental disability, age, or veteran status or any other basis protected by federal, state, or local law. Do You Need Assistance? If you need a reasonable accommodation for any part of the employment process, please send an e-mail to ************************** and let us know the nature of your request and your contact information. Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this email address. Additionally, you may also call ************** for assistance. Press #3 for HII Mission Technologies.

Under the direction of the Manager, this position provides support in the administration of Personal Trust and Institutional Services accounts where the bank is acting as trustee, agent, custodian, and in other fiduciary capacities. Oversees daily operational activities for accounts and provides the highest level of customer service to internal partners, clients, and other professionals related to these accounts. Assists in business unit's compliance with applicable laws, regulations, regulatory requirements and Bank policies and procedures, including but not limited to those related to Anti-Money Laundering laws and regulations, Bank Secrecy Act and USA PATRIOT Act. MINIMUM QUALIFICATIONS: 1. Education: Bachelor's degree from an accredited institution or equivalent work experience. 2. Experience: Requires the ability to read and understand various trust and related documents, ancillary reports, etc. II: Minimum of 3 - 4 years related work experience for a trust company, law firm, etc. or equivalent work experience. III: Minimum of 5 years related work experience for a trust company, law firm, etc. or equivalent work experience. IV: Minimum of 6 - 7 years related work experience for a trust company, law firm, etc. or equivalent work experience to include leadership responsibilities. 3. Technical Skills: Demonstrated proficiency with personal computers and Microsoft applications (Outlook, Word, Excel and PowerPoint) or similar software. Knowledge of or ability to use banking-related software such as PC Mobius, Metavante, Advantage and BLUE360. 4. Other Job Qualifications: Uses initiative to work in a demanding environment that requires a self-starter. Able to adapt quickly and willingly embrace change. Excellent verbal, written and interpersonal communication skills. Able to work independently. Must have well developed analytical and problem solving skills. May on occasion be asked to participate in corporate events on holidays, weekends and evenings. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of any legally protected classification including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or protected veteran status. Bank of Hawaii takes affirmative action in support of its policy to advance in employment legally recognized individuals including minorities, women, protected veterans and individuals with disabilities. As a Bank of Hawaii employee, you ensure (or assist with ensuring) compliance with applicable laws, regulations, regulatory requirements and Bank policies and procedures, including but not limited to those related to Fair Banking, Anti-Money Laundering laws and regulations, Bank Secrecy Act and USA PATRIOT Act. Delivering exceptional customer experiences is at the heart of what we do at Bank of Hawaii. We listen, understand and deliver what our customers need to help them build a better tomorrow. We are an EEO/AA employer, including disability and veterans. For Bank of Hawaii's full EEO statement, please visit **************************** Acts as liaison between Sales and Relationship Officers, Trust Administration Officers, and other Trust Services Group (TSG) internal support units (Trust Operations) by researching/responding to/processing transactions and other requests (e.g. using knowledge and understanding of fiduciary account governing documents and professional and legal requirements). Accomplishes day-to-day fiduciary account operational and administrative activities, including, but not limited to inputting and processing all transaction requests (receipts, disbursements, investment security trades, and funds transfers). Completes system updates as requested. Provides seasonal administrative support to trust tax department. Collaborates closely with Relationship Managers and Trust Administration Officers as required and assists in recognizing issues and errors, researching and resolving issues, and follows through to ensure client/internal partner satisfaction and to prevent recurrence. Assists in preparing annual account administrative reviews of all assigned accounts for compliance with governing document requirements and bank and departmental policies and procedures. Actively ensures compliance with all TSG Policies and Procedures, the Code of Business Conduct & Ethics and all applicable laws and regulations, information security and suspicious activity reporting requirements. Maintains knowledge and understanding of bank policies and procedures, federal laws and regulations, etc., by attending and participating in Personal Trust and Institutional Services periodic meetings and through the use of business procedures, policies, and bank systems such as RegU and Blueflash. Participates in required corporate and business line training in these areas. (Level IV only) Serves as lead to other specialists and backup to supervisor when unavailable. Performs all other miscellaneous responsibilities and duties as assigned. This position requires use of a personal computer and other standard office equipment (typewriter, fax, copier, calculator and telephone) and software (Microsoft Office suite)

WHO WE ARE At ProService Hawaii, we empower businesses and employees across the islands. As Hawaii's largest local HR partner, we provide innovative HR solutions in payroll, benefits, risk management, and more. With over 18 years as a Best Place to Work, we're dedicated to fostering a purpose-driven, inclusive, and high-performing culture. WHAT YOU'LL DO As an Administrative Support Specialist, you will be the first point of contact for callers, managing high volumes of inbound calls with professionalism and accuracy. You'll play a critical role in ensuring every caller receives efficient and courteous service-reflecting our commitment to excellence. * Handle inbound calls with speed and precision: Route calls with 98% accuracy within 90 seconds while maintaining poise under pressure. * Facilitate seamless message delivery: Log calls and relay messages with 98% documentation accuracy for internal teams. * Manage voicemail systems proactively: Clear team voicemails by 10:00 AM daily and monitor throughout the day. * Ensure caller satisfaction: Provide quality interactions that meet our internal and external service expectations. * Maintain situational awareness: Stay informed of team availability, call queues, and escalation protocols to minimize delays. WHAT YOU BRING * Demonstrated experience in a high-volume call center or PBX-style phone system. * Proven ability to manage multiple calls while delivering courteous, empathetic service. * Tech savvy in navigating different platforms and communication tools (e.g., Slack, Teams, CRM platforms). * * Strong oral communication and active listening skills to handle a wide range of caller needs. * Composure under pressure, with the ability to de-escalate tense situations calmly and professionally. Your unique background, perspectives, and experience matter to us. Even if you don't check every box, we encourage you to apply and share your story. WHY YOU'LL LOVE PROSERVICE At ProService Hawaii, we're not just about work-we're about creating a community where people thrive. Here's what makes us stand out: * Purpose-Driven Culture: Integrity, collaboration, and continuous improvement are at our core. Join a team passionate about making a meaningful impact for our clients, community, and one another. * Empowerment & Innovation: We encourage bold thinking, challenge the status quo, and empower you to take ownership of projects that drive real change. * Growth Opportunities: With access to leadership development programs, mentorship, and clear career paths, you'll have the tools and support to reach your full potential. * Flexibility: We offer hybrid work options for Hawaii-based candidates and remote opportunities for mainland candidates willing to work in Hawaii Standard Time (HST), ensuring balance and connectivity no matter where you are. * Competitive Pay & Benefits: We believe in recognizing and rewarding your hard work with competitive compensation, comprehensive benefits, and a commitment to your well-being. The pay range for this role is $18.00 - $22.00 per hour, depending on experience and qualifications.

Are you passionate about transforming healthcare and making a positive impact? Join us at Easterseals Hawaii as an Administrative Assistant/Direct Support Worker in our Adult Home & Community-Based Services Program. This role plays a pivotal part in providing both administrative and direct support to program participants, ensuring an efficient, thorough, and compassionate experience. As an Administrative Assistant/Direct Support Worker, you will collaborate closely with our team to support the Adult Home & Community-Based Services Program. Your duties will include administrative tasks like assisting with reports, data collection, and general office duties. Additionally, you will promote the individual growth of program participants in a safe and positive learning environment (either in a program, community, or home-based setting) with a focus on increasing the participant's options, opportunities, and community integration with daily life in support of our mission to make a positive difference. Our skilled staff will provide you with the training you need to feel comfortable and confident in all aspects of the role. CORE RESPONSIBILITIES & ESSENTIAL JOB FUNCTIONS Administrative Assistant (50%) * Provides general administrative/project support for the Home and Community Based Services (HCBS) - Adult Services Program Manager and staff. * Compiles and maintains records and forms for all participants, including drafting and distributing correspondence, coordinating incoming and outgoing mail, and managing the storage and destruction of records. * Inputs and maintains participants' information in the Program and Department of Health-Developmental Disabilities Division (DOH-DDD) databases, and compiles and prepares information for all reporting periods. * Provides information and assistance to callers and visitors, attends and takes minutes for meetings, and creates and modifies forms for program operations/events. * Maintains office and program supplies and equipment, including scheduling repairs, ordering supplies, and conducting an annual inventory. * Serves as Petty Cash Fund Custodian as outlined by ESH and prepares and submits invoices and requests for payment forms. * Attends, participates in, and collaborates in organization as well as department meetings, training, volunteer (and practicum) programs, and events. * Assists with other department duties as outlined by the manager, and helps maintain a clean, hygienic, and safe, environment, reporting any safety concerns to the Program Manager. Direct Support Worker (50%) * Support participants to achieve the highest level of independence possible in pursuit of their definition of a "good life." * Provide input on and implement the participant's Individual Plan in program, community or home environment * Follow organizational guidelines to promote the participant's health and safety. * Monitor, respond to and report issues of concern to the Case Coordinator or Program Manager the same day they occur * Provide personal care and assist with daily living activities (toileting, dressing, wheelchair transfers, feeding, etc.) as needed, while respecting the participant's privacy and confidentiality. * Accurately complete all participant-related data and documentation by the assigned deadline via a web-based platform. * Accurately complete time cards daily, leave requests, required credentialing documents, work related training and other required paperwork by the assigned deadline via the Family of Company's (FoC) web-based platforms. * Attend and participate in department meetings and trainings as required. QUALIFICATIONS Minimum Education, Experience & Training Equivalent to: * Must be at least 18 years of age. * High School diploma or GED required. * Minimum one (1) year experience in administration. * Associate's degree from an accredited college or university preferred Knowledge & Skills: * Sensitivity to working with an ethnically, linguistically, culturally, and economically diverse population. * A commitment to the values of the organization while demonstrating good judgment, flexibility, patience and discretion when dealing with confidential and sensitive matters, including maintaining HIPAA requirements. * Aptness to communicate effectively verbally and in writing; American Sign Language or bilingual ability preferred. * Propensity to appropriately interpret and implement policies, procedures, and regulations of ESH; training provided. * Knowledgeable and skilled in computer/Microsoft processing software and excel. Must be able to use an iPhone or work cell phone if applicable. * Work in an exciting, fast paced high energy environment while effectively multitasking and managing day-to-day responsibilities without supervision. * Excellent verbal and writing communication skills; frequent proofreading and checking documents for accuracy. Physical Requirements: * Must be able to communicate effectively within the work environment, read and write using the primary language within the workplace. * Frequent bending, reaching, squatting, kneeling, twisting to observe, assess, and interact with participants. * Provide assistance during wheelchair transfer when applicable and ability to use Hoyer lift. * Frequent driving to and from office, community and participants home. * Ability to stand or sit for extended periods of time, stand for up to 6-8 hours a day. * Utilize computer, cell phone (iPhone), desk phone, scanner/printer for effective communication. * Occasional lifting, carrying, and loading/unloading materials up to and including 50 lbs. * Visual and auditory ability to work with participants, staff and others in the workplace continuously. * Frequent speaking and listening (50%) to participants, staff, and other professionals in meetings and on the phone. * Frequent exposure to disability disorders in clients; occasional emergency situation; occasional exposure to trauma; constant participant contact and decision making; constant concentration required when working with participants. * Aptness to physically implement behavior management strategies including responding to physically aggressive behavior. CONDITIONS OF EMPLOYMENT * Ability to obtain and maintain criminal record clearance through the Department of Justice (DOJ). The People & Performance Department must analyze DOJ/FBI live scan reports in accordance with applicable Federal, State, and Local laws, as well as fitness for the position. * Ability to travel to multiple work sites and client homes; reliable transportation needed. * Must have a valid Hawaii Driver's License with insurance, proof of current vehicle registration, safety check and maintain a clean driving record. * Must pass health screenings, obtain vaccinations and clear TB testing based on company policies. * Ability to obtain and maintain clearance through the Office of Inspector General. * Ability to obtain and maintain current First Aid and CPR certification. * Must attend any required training. Time Type: Full time Compensation: $19.00 to $22.00 The statements contained in this job description reflect general details as necessary to describe the principal functions of this job. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas as deemed fit for the organization. Easterseals Hawaii is an equal opportunity employer.

Recruitment Number 25-105KS, Secretary IV (Director's Administrative Assistant), SR-18, Honolulu, Oahu.This position serves as a secretary and personal/confidential assistant to the director of the IT & Systems Department. As the director's personal/confidential assistant, the secretary may speak and act for the IT & Systems Director to facilitate workflow, coordination and management controls, and relationships with others both within and outside the organization based on knowledge of the attitudes, views, policies and style of operation of the IT & Systems Director. In addition, the secretary is responsible for the management and daily operations of the IT & Systems Department; and recommends alternatives to solve problems. This position may also provide secretarial, clerical, and administrative support to a division under this department which may include organizing and coordinating matters, performing research, and compiling information and maintaining confidential files. The secretary provides direction, instruction, and training for other secretary and clerical personnel within the department, as needed, and performs other duties as required. Education Requirement: Graduation from high school or equivalent. General Experience: Two and one-half (2-1/2) years of progressively responsible typing, stenographic and/or substantive clerical work experience which demonstrated knowledge of English grammar, spelling and arithmetic; knowledge of common office equipment; knowledge and understanding of computer word processing and software applications; the ability to read and understand oral and written instructions; the ability to speak and write simply and directly; and the ability to carry out procedures in clerical work systems and perform secretarial tasks. This experience includes, but is not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; preparing and finalizing documents using computer word processing applications; preparing and finalizing charts, tables, graphs and other materials using computer software applications, etc. Specialized Experience: Two (2) years of progressively responsible typing, stenographic and/or substantive clerical work, which duties demonstrated possession of the ability to perform secretarial duties including, but not limited to the following: 1) providing personal assistance to an administrator or executive by attending to the administrative details of an office; 2) having an overall awareness of the activities and administrative framework of a program/organization; and 3) ability to exercise sound judgment. Selective Certification Requirement - Typing: Eligibles for this position shall be restricted to applicants who possess the minimum education and experience requirements and the skill requirement of typing at a rate of 40 net words per minute. The applicant's proficiency may be evaluated by the appointing authority. Failure to meet the proficiency requirements may result in suspension of the applicant's eligibility. The Judiciary's Human Resources Department reserves the rights to test an applicant when there is evidence that the applicant does not meet the proficiency requirements for the class for which the applicant applied. Substitutions Allowed: Any combination of work experience as described above and/or education which clearly demonstrates the applicant's possession of knowledge, skills and abilities comparable in quality and quantity may be accepted as satisfying a portion or all of the minimum qualification requirements. Substitution of Education for Experience: 1. Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office equipment may be substituted on a month-to-month basis up to a maximum of one (1) year of the General Experience. 2. Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office equipment may be substituted for one and one-half (1-1/2) years of the General Experience. 3. Education from an accredited university or college in a baccalaureate program may be substituted for on the basis of fifteen (15) semester hours for six (6) months of experience, up to a maximum of two and one-half (2-1/2) years of the General Experience. 4. Graduation from an accredited university or college with a Bachelor's degree may be substituted for all of the General Experience and one (1) year of Specialized Experience.Any additional information may be attached to your online application, submitted by email to *****************************, or mailed to the following address: Hawai`i State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawai`i 96813. Education: If you are using education as a substitute for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.

Business At Brookfield Properties, we believe retail should be anything but typical. It's why we're integrating shopping, dining, entertainment, and more to reimagine retail experiences everywhere. Because for us, retail isn't just about managing properties or redeveloping malls. It's about creating inspiring spaces that draw consumers in. It's about helping our tenants build their brand in a big way. It's about contributing to our communities. And, more than anything, it's about bringing people together. If you're ready to be a part of our team, we encourage you to apply. Job Description Position Summary The Administrative Assistant provides general administrative support to the mall management team. The Administrative Assistant interacts with the general public, merchants, tenants, in-house facilities technicians, third-party contractors including housekeeping and security, and other persons servicing the mall, its merchants and tenants. Responsibilities Supports the day-to-day management of the mall including general office work such as file organization, fulfilling written requests, answering phones, greeting guests, word processing, distributing mail, purchasing and replenishing supplies Serves as initial point of contact for customer, vendor, merchant and tenant inquiries, requests and complaints while exhibiting a high level of customer service Performs high-level administrative work, such as creating spreadsheet tracker reports, organizing, scheduling, coordinating, compiling and analyzing confidential business information Schedules meetings/conference calls and appointments, coordinates food and handouts for meetings, as needed Assists in implementing property activities and events Prepares, maintains, and distributes mass written communication to retailers as directed Supports and collaborates with the Mall Management team and may also provide administrative support to other departments including but not limited to Accounting, Specialty Leasing, and Marketing Establishes and maintains effective business relationships May direct or coordinate services such as repair & maintenance with in-house facility technicians, or third-party vendors May manage and collect current Certificates of Insurance for Tenants and/or third-party vendors May operate as mall management office support person for localized computer software/hardware Other duties as assigned Qualifications High School Diploma or GED required 2 years of experience in an administrative support role Proficiency in Microsoft Office including Outlook Highly organized and project oriented Excellent business writing and verbal communication skills Quick learner, self-starter and helps others achieve results Compensation Salary type: Non-Exempt Pay Frequency: Bi-weekly Hourly Range: $24hr - $28hr Annual Bonus Eligibility Core Competencies: Nimble Learning, Collaborates, Drives Results, Customer Focus The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to do the following: The employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee may frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The noise level in this work environment is usually moderate. Benefit Information Competitive compensation Medical, Dental and Vision beginning day 1 401(k) Company matching 401(k) Vests on Day 1 Career development programs Charitable donation matching Generous paid time off (i.e., vacation, personal holidays, paid sick time) Paid Volunteer Hours Paid Parental Leave Family planning assistance including IVF, surrogacy, and adoption options Wellness and mental health resources Pet insurance offering Childcare Assistance Commuter benefits A culture on our values of Act with Integrity, Build Mutual Trust, Take Initiative and Win Together. We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted. #BPR

PuroClean, a leader in emergency property restoration services, helps families and businesses take care of water, fire, mold, biohazard, and other types of property damage. We are a local, growing, family-owned company looking for reliable and friendly individuals who have a desire to help others. Why PuroClean? Location: Pearl City Industrial (near Sam's Club) Competitive pay - $14-16/hr, depending on experience Medical/dental/vision insurance Paid time off - vacation, holiday, personal Bonus opportunities available Consistent schedule: Full time (Monday-Friday, 8am-5pm) Pay frequency - weekly Responsibilities: Answer phones Provide great customer service over the phone Follow up with customers and vendors Assist with scheduling and coordination Prepare and format reports Written/verbal communication Data entry and make photo copies General office duties Administrative projects and support, as needed Qualifications: Experience: minimum of 1 year of office experience Type at least 40 wpm Proficient at Microsoft Office (Word, Excel, Outlook) Good computer skills Reliable transportation to our office in Pearl City Industrial (near Sam's Club) Willing to work some nights and weekends answering phones Ideal Qualities: Passion to serve customers and make a difference Excellent organizational skills and detail-oriented Proven track record of managing multiple priorities with time-sensitive deadlines Friendly and empathetic Skilled in taking initiative and problem-solving Effective communication skills - verbal and written Ability to work under minimal supervision Thrives in fast paced environments Knowledge of office administration, work process/flows, clerical work, use of office equipment Compensation: $15.00 - $20.00 per hour “We Build Careers” - Steve White, President and COO With over 300 locations across North America and Canada, PuroClean is leading the industry in emergency property restoration services, by helping families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Culture is very important to us. We want to make sure that we are the right fit for YOU! Apply today and join our Winning TEAM. “We are One Team, All In, Following The PuroClean Way in the spirit of Servant Leadership” This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to PuroClean Corporate.

Administrative Specialist for the Infection Prevention & Control/Occupational & Environmental Health Department FLSA Status: Non-Exempt Reports To: Chief Medical Officer (CMO) Provides administrative support to the Infection Prevention & Control (IPC) / Occupational & Environmental Health (OEH) Department to help the coordinator provide a safe, sanitary and comfortable environment and to help prevent the development and transmission of communicable diseases and infections. Provide valuable support doing schedules, prepare data for, and take minutes for IP Committee and OEH meetings. Schedules and performs fit-testing for REHAB employees and medical staff. Starting Wage: $20.40/hour. The posted wage is the current starting wage for this position. Actual wage is dependent on the applicant's relevant experience and qualifications for this position. The wage range for this position may be subject to change in the future depending on a variety of factors such as market conditions, business needs, legal developments, and other appropriate factors. JOB SPECIFICATIONS: REQUIRED QUALIFICATIONS Education: High school diploma or high school equivalent. Skills/Experience: One (1) year of administrative assistant work in a hospital, school, or healthcare entity. Knowledge of computers, work processing, and spreadsheet applications. PREFERRED QUALIFICATIONS Licensure/Certification Certified Medical Assistant Education: Associate's Degree Skills/Experience: Proficiency with Google Workspace applications One (1) year of work experience in Infection Prevention & Control or Occupational & Environmental Health at a hospital or related setting. EQUIPMENT, TOOLS, WORK AIDS USED Office supplies and equipment, including telephone, computer and multifunction devices (MFDs). Google Workspace. CORE VALUES Models REHAB's core values, HEART, in daily actions. Honesty - Speak and act with truth and respect. Engagement - Embrace and commit to our mission, vision and values. Aloha - Serve others with a spirit of kindness and compassion. Resilience - Rebound and recover with a sense of urgency. Teamwork - Work together for success.

PuroClean, a leader in emergency property restoration services, helps families and businesses take care of water, fire, mold, biohazard, and other types of property damage. We are a local, growing, family-owned company looking for reliable and friendly individuals who have a desire to help others. Why PuroClean? Location: Pearl City Industrial (near Sam's Club) Competitive pay - $14-16/hr, depending on experience Medical/dental/vision insurance Paid time off - vacation, holiday, personal Bonus opportunities available Consistent schedule: Full time (Monday-Friday, 8am-5pm) Pay frequency - weekly Responsibilities: * Answer phones * Provide great customer service over the phone * Follow up with customers and vendors * Assist with scheduling and coordination * Prepare and format reports * Written/verbal communication * Data entry and make photo copies * General office duties * Administrative projects and support, as needed Qualifications: * Experience: minimum of 1 year of office experience * Type at least 40 wpm * Proficient at Microsoft Office (Word, Excel, Outlook) * Good computer skills * Reliable transportation to our office in Pearl City Industrial (near Sam's Club) * Willing to work some nights and weekends answering phones Ideal Qualities: * Passion to serve customers and make a difference * Excellent organizational skills and detail-oriented * Proven track record of managing multiple priorities with time-sensitive deadlines * Friendly and empathetic * Skilled in taking initiative and problem-solving * Effective communication skills - verbal and written * Ability to work under minimal supervision * Thrives in fast paced environments * Knowledge of office administration, work process/flows, clerical work, use of office equipment