Administrative Associate Jobs in Medford, OR

Jackson County Employment Opportunity. Jackson County Development Services is currently recruiting for an Administrative Specialist I position. We are looking for someone with strong leadership and teamwork skills. Top applicants will need to be self-motivated, detail-oriented, and have excellent time-management skills. Jackson County strives to recruit, hire and retain the best employees! * Customer service experience and skills preferred. * Excellent interpersonal skills required. * Team oriented attitude is essential. * Computer skills and experience with Microsoft Office preferred. * Pass a criminal background check prior to hire. * Submit an acceptable DMV certified court print prior to hire. click on the following link to review Jackson County's requirements for an acceptable driving record. * Pass a pre-employment drug screen, which includes screening for Marijuana. Click on the link to review Jackson County's Drug-Free Workplace Policy. * This position is represented by union group SEIU. I. Position Summary Performs a variety of complex clerical and administrative tasks in support of a technical or moderately difficult nature in accordance with general practices and procedures of the specialized project, division or department. Works independently, exercises sound judgment and initiative, and receives occasional instruction or assistance as new or unusual situations arise. II. Examples of Essential Position Duties (The following duties represent some of the principal job duties; however, they are not all-inclusive. Other duties may be required or assigned.) * Performs complex clerical and administrative duties in specialized areas. * Composes correspondence, proofreads documents; receives, logs and routes complaints. * Assists the public in person and by telephone; answers complex questions and make basic interpretations of departmental policies and procedures when conveying information to the public, other departments and staff. * Sets up and maintain complex paper and computer filing and record keeping systems, indices and registers; researches files and prepares reports as required for departmental purposes. * Computes or verifies data, enters and retrieves data from computer terminals, and reviews computer print outs for accuracy, may perform quality assurance checks. * Takes and maintains inventory records as assigned; operates a variety of office equipment and machines. * May perform general bookkeeping and accounting functions and coordinate department budget; schedules staff, meetings and locations. * May train, monitor and provide functional guidance to other clerical personnel in office procedures, policies, equipment operation and technical matters. * May work on special projects including planning and coordinating. * Adheres to regulatory requirements, collective bargaining agreements, County and departmental policies and procedures, required trainings, as well as safe work practices. * Develops and maintains effective internal and external working relationships at all levels. * Has regular and reliable attendance. Overtime may be required. III. Minimum Requirements (Performance of the essential duties of this position includes the following requirements, physical demands and/or working conditions) Education and Experience * High school diploma or equivalent AND four years of progressively responsible clerical and office support experience including experience overseeing the activities of an office project; OR * Any combination of education and experience which provides the applicant with the desired skills, knowledge, and ability required to perform the job. License, Certificate or Other Requires possession of a valid driver's license and an acceptable driving record. IV. Other Requirements Knowledge, Skills and Abilities Requires a knowledge of modern office practices and procedures; business English composition, spelling and basic arithmetic. Ability to type accurately a variety of complex materials rapidly and accurately; operate office equipment and machines with accuracy and skill; alphabetize and arrange in numerical order; understand and follow oral and written instructions; implement new procedures and processes; understand, interpret and follow departmental procedures, rules and regulations; prioritize and organize work and train other staff; make decisions independently; make fast and accurate computations; compile data and prepare complex reports; establish and maintain effective working relationships with those contacted in the course of work. Physical Demands (Performance of the essential duties of this position includes the following physical demands) Ability to work in a standard office environment; requires the ability to exert a small amount of physical effort in sedentary to light; may require some moderate lifting, bending, reaching, kneeling and some climbing requires sufficient hand/eye coordination to perform semi-skilled repetitive movements, such as typing, filing, data entry, and/or use of calculators, ten-key adding machine, or other office equipment or supplies. Requires driving. Working Conditions (Performance of the essential duties of this position includes the following working conditions) Work is generally performed in an office environment and may include exposure to disruptive people. V. Additional Information This classification description is not intended to be an exhaustive list of duties, knowledge, skills, abilities, or requirements, as any one position in this classification may be assigned some or all of these duties, in addition to other duties not explicitly listed here. The various duties, responsibilities and/or assignments of this position may be unevenly balanced and change from time to time based upon matters such as, but not limited to, variations in the shift, work demands, seasons, service levels and management's decisions on how to best allocate department resources. Any shift, emphasis or rebalancing of these assigned duties, responsibilities and/or assignments does not constitute a change in the job classification. The County shall schedule employees and determine FTE consistent with its determination as to efficiency of operations, financial advantages to the County, and/or effective service to the public. JACKSON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Jackson County does not discriminate on the basis of race, religion, color, sex, age, national origin or disability. Women, minorities and the disabled are encouraged to apply. Upon request, special accommodations and/or assistance will be gladly provided for any applicant with sensory or non-sensory impairments. Because of the Immigration Reform Act of 1986, persons hired by the County must be able to present acceptable documents verifying identity and authorization to work in the United States. For a copy of Jackson County's Equal Employment Opportunity Plan, visit our web site at *********************** or call ************.

Leasing Administration Coordinator page is loaded **Leasing Administration Coordinator** **Leasing Administration Coordinator** locations Lithia Motors Home Office, Medford, OR 97501Remote - Mountain Standard TimeRemote - Pacific Standard Time time type Full time posted on Posted 8 Days Ago job requisition id R77648 **Dealership:** L0105 Lithia Home Office**Lithia & Driveway | Real Estate - Lease Administration Coordinator** The Lease Administration Coordinator supports the Real Estate department by focusing on lease administration of properties related to Dealership and Support Service facilities. The Asset Management Leasing Assistant ensures that interactions with landlords and tenants are handled timely and professionally and that important details are handled with care. Location: Onsite Compensation: $30,000-$63,000 We offer a competitive starting wage that is based on a variety of factors, including the specific role, experience, qualifications, skill set, and education. **Responsibilities** * Administer new lease set up, including recording of property contacts and documents related to external leases and ensures their proper input and coordination into property management software. * Ensures timeliness in imputing lease information and backup into property management software to ensure proper payments with accounting. It may require coordination to prepare Notice to Accounting for special payments. * Notify cross-functional departments such as Risk, Utilities, Vendor Admin, and Treasury regarding new and terminating leases * Invoice Accounts Receivable tenants on monthly, quarterly, or annual basis as required to ensure payments are processed completely, accurately, and timely * Coordinate with Property Management Vendors to support successful information flow regarding tenants and landlords * Facilitate requests for payment through established approval process * Support the Legal department on requests related to Lease documentation * Support information gathering through CPI / TMI reconciliation process with landlords and tenants * Assist Asset Management Sr. Analyst with contacting Landlords & Tenants directly as needed on behalf of the department * Draft correspondence for official communication with Landlords & Tenants * Provide accurate information to cross-functional departments regarding leased properties * Maintain lease documentation within appropriate databases including the Electronic Archive and Tango **Skills and Qualifications** * Bachelor's degree in Business, Accounting, Real Estate, or related field. * 2+ years of Real Estate A/R Management and / or Accounting * Proficiency with property management software such as Tango and Microsoft Office suite * Strong attention to detail * Excellent communication * Notary preferred ****We offer best in class industry benefits:**** * Competitive pay * Medical, Dental and Vision Plans * Paid Holidays & PTO * Short and Long-Term Disability * Paid Life Insurance * 401(k) Retirement Plan * Employee Stock Purchase Plan * Lithia Learning Center * Vehicle Purchase Discounts * Wellness Programs High School graduate or equivalent, 18 years or older required. Acceptable driving record and a valid driver's license in your state of residence necessary for select roles. We are a drug free workplace. We are committed to equal employment opportunity (regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status). We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. At Lithia & Driveway, we stand by our mission of *Growth Powered by People*, as we build a workplace that ignites ideas and opportunities to *Earn Customers for Life*. Our focus is on making the customer experience better; as we aim to meet our customers' needs whether in person, online or a combination of both. Lithia & Driveway is the largest automotive retailer in North America and listed on the Fortune 500 (NYSE: LAD). Drive your career forward with roles in Sales, Finance, Service, Technology and Corporate. With thousands of vehicles and hundreds of locations, the career possibilities are endless. Join us as we accelerate towards growth in automotive and beyond!

Administrative Coordinator at Providence Medford Medical Center, in Medford, OR. Full-Time/Day Shift Provides a variety of support functions for the patients and Care Management Department. Coordinates and manages all written and oral communication inter/intra-departmentally. Providence caregivers are not simply valued - they're invaluable. Join our team at Providence Medford Medical Center and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them. Required Qualifications: Upon request: Driving may be necessary as part of this role. Caregivers are required to comply with all state laws and requirements for driving. Caregivers will be expected to provide proof of driver license and auto insurance upon request. See policy for additional information. 3 years Administrative experience preferably in healthcare industry. Preferred Qualifications: Associate's Degree Why Join Providence? Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities. Accepting a new position at another facility that is part of the Providence family of organizations may change your current benefits. Changes in benefits, including paid time-off, happen for various reasons. These reasons can include changes of Legal Employer, FTE, Union, location, time-off plan policies, availability of health and welfare benefit plan offerings, and other various reasons.

Job Title: Administrative Assistant - 24-141; Administrative Assistant; Maintenance/District Office; 1.0 FTE; Probationary Job Title: Administrative Assistant Reports To: Maintenance/District Office Reports To: Director or Administrator(s) Evaluated By: Director or Administrator(s) FLSA Status: Non-Exempt Salary: $19.40 - $24.01 per hour JOB SUMMARY This position provides full spectrum administrative support to the Director or Administrator(s) including matters of a confidential nature. Handles daily work pressures, requiring a volume of work which must be completed within a specified period of time. Performs duties with minimal supervision. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned. Follows and maintains knowledge of all applicable District policy(ies) and procedures. Performs general office duties including answering multi-line phones, greeting the public, typing, filing, sorting and handling incoming and outgoing mail. Provides administrative assistance to the Director/Administrator(s) including calendar management, preparing correspondence, taking minutes, etc. Assists in development and reporting on program budget. Prepares department purchase orders. Researches, creates, inputs, formats, organizes and edits relevant data as needed or requested and prepares in a usable format. Maintains accurate office records including documents and forms used by program, filing, copying, creating manuals, and mailing information. Prepares a variety of records including copying, faxing, mailing and filing appropriate records and corresponding with other districts as necessary. Maintains accurate records including sending and retrieving files, ensuring transcripts, etc. are updated and updating databases as required. Prepares regular and accurate reports for ODE and federal agencies, meeting all required deadlines and recording revenue as appropriate. Maintains time sheet information and leave slips electronically and in printed format. Responsible for District level project/processes. Manages special projects and events as assigned. Appropriately maintains and secures highly confidential records and inquiries. While working collaboratively with others, implements decisions within ASD established policies and procedures. Professionally represents the school and the District in interactions with parents, community, staff, and students and resolves conflict in a professional manner. Supports Director/administrator throughout the hiring process including scheduling interviews and collaborating with payroll/HR to ensure compliance with district hiring procedures. Works collaboratively with District and building administrators and other department staff to provide reliable service to customers. Communicate clearly with coworkers and other staff. Participate as an effective team member. Provide impeccable customer service. Interacts thoughtfully and courteously with students, staff, administrators and parents and resolves conflict in a professional manner. Maintains appropriate certifications and training hours as required. Attends work regularly and is punctual. MARGINAL DUTIES AND RESPONSIBILITIES Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned. Troubleshoots, coordinates service and supplies of office machinery (copy, fax, postage meter, etc.) Coordinates travel and assist with other administrative needs. Assists other departments /administrators when requested Reports issues to authorities as necessary. Attends staff meetings and in-service trainings. Provides coverage for breaks and lunches of other staff as directed SUPERVISORY RESPONSIBILITIES All school employees have some responsibility for supervising students and assisting in maintaining a safe environment. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. The equivalent combination of experience, training, certification, education or degree that provides the required knowledge, skills and abilities may be used as an alternative to prerequisites. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions Education and/or Experience: High school diploma or General Education Diploma (GED) and minimum two years related successful experience in typing, general clerical and/or training or equivalent combination of education and experience. Associates Degree preferred. Ability to accurately enter and retrieve computerized data. Prior successful experience working in a school setting strongly preferred. Interpersonal Skills: Works well with others from diverse backgrounds. Focuses on solving conflict; maintaining confidentiality; listening to others without interrupting; keeping emotions under control; remaining open to others' ideas and contributing to building a positive team spirit. Language Skills: Ability to communicate fluently verbally and in writing in English. Ability to respond to common inquiries or complaints from students, parents, staff, or members of the community. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to prepare complex correspondence. Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs. Ability to handle large amounts of money and account for monies received. Ability to perform low level accounting functions. Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several variables in a variety of situations. Computer Skills: General knowledge of computer usage and ability to use standard school software, internet software, e-mail, spreadsheets, accounting and word processing software. Ability to proficiently use the above software programs. Ability to create graphs and charts in spreadsheet software. Ability to type accurately and proficiently. Other Skills and Abilities: Ability to appropriately communicate with students, teachers, administrators, parents and members of the community and others including vendors, law enforcement and other agencies. Ability to exercise good judgment and work in an environment with constant interruptions. Certificates, Licenses, Registrations: Certificates as determined by the District including a valid Oregon Drivers License. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk; sit; use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal. The employee is frequently required to stand and stoop, kneel, crouch or crawl and climb stairs. The employee must regularly lift and/or move up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, ability to adjust focus and peripheral vision. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is in a school that combines standard office setting including standard office equipment (fax, copier, phone, computer, 10-key, etc.) with the standard school setting. The noise level in the work environment is usually low to moderate and occasionally high depending upon student population and activities. May be exposed to bloodborne pathogens. VALUES The district is focused on eliminating systemic racism and its impact on student learning. ASD is committed to equal opportunity and nondiscrimination in all its educational and employment activities. The district prohibits discrimination based on race; national or ethnic origin; color; sex; religion; age; sexual orientation; gender expression or identity; pregnancy; marital status; familial status; economic status or source of income; mental or physical disability or perceived disability; or military service. Ashland Public Schools is an equal opportunity and affirmative action employer. Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable, pursuant to relevant Collective Bargaining Agreement.

** Viewing: Administrative Assistant** **Administrative Assistant** **Job: 157419** **Facility:** OR Jackson Cty Det Ctr **Type:** Part-Time **Shift:** Day 8 hour **Recruiter:** Kaleshia Williams **Email:** ************************ **Department (Org):** Administration **You Matter** • Make a difference every day in the lives of the underserved • Join a mission driven organization with a people first culture • Excellent career growth opportunities **Join us and find a career that supports:** • Caring for overlooked, underserved, and vulnerable patients • Diversity, equity, inclusion, and belonging • Autonomy in a warm team environment • Growth and training **Perks and Benefits** In addition to comprehensive benefits including medical, dental, vision, paid time off, and 401k, we foster a work, life balance for team members and their family to support physical, mental, and financial wellbeing including: • DailyPay, receive your money as you earn it! • Tuition Assistance and dependent Scholarships • Employee Assistance Program (EAP) including free counseling and health coaching • Company paid life insurance • Tax free Health Spending Accounts (HSA) • Wellness program featuring fitness memberships and product discounts • Preferred banking partnership and discounted rates for home and auto loans **Why Us** **Now is your moment to make a difference in the lives of the underserved.** If there is one unifying characteristic of everyone on our team, it is the deep desire to make a difference by helping society's most vulnerable and often overlooked individuals. Every day we have the distinct honor and responsibility to show up with non-judgmental compassion to provide hope and healing to those who need it most. For those whose calling it is to serve others, now is your moment to join our mission to provide quality care to every patient with compassion, collaboration, and innovation, to live our mantra to “Always Do The Right Thing!”, and to collectively do our part to heal the world, one patient at a time. **How you make a difference** As an Administrative Assistant, your primary responsibility will be to ensure the efficient functioning of the department by performing a variety of administrative and clerical tasks. This will include tasks such as answering phone calls, scheduling appointments, and managing documents and records. Additionally, you will be expected to work closely with other members of the department and provide high-quality support to help the team achieve its goals. **Key Responsibilities** * Provide administrative support to department managers by performing general office tasks, such as answering phones, typing letters, filing, and distributing mail. * Maintain confidential and complex files and manuals, order supplies, and perform other relevant duties to ensure the efficient operation of the office. * Manage a variety of records, including manual files, reports, publications, messages, and indicator boards. * Schedule appointments, maintain calendars, and operate computer systems and other office machines . * Process and submit management expense reports to ensure accurate financial record-keeping for the department. **Qualifications & Requirements** Education * High school diploma or equivalent required. Additional college level courses preferred. Experience * One (1) year of clerical experience as a secretary or administrative assistant. * Proficient with Microsoft Office **We are an Equal Employment Opportunity/Affirmative Action Employer** We celebrate diversity and are committed to creating an inclusive environment for all employees. ** We encourage you to apply!** If you are excited about a role but your experience doesn't seem to align perfectly with every element of the , we encourage you to apply. You may be just the right candidate for this, or one of our many other roles. * Share on your newsfeed + + + + **Transcript** Here at Wellpath, we are often asked what our why is. And my why stems back to my childhood. My dad was a correctional professional and he held titles ranging from staff psychologist, hostage negotiator to deputy warden. And throughout the years I recall him saying that his profession had the ability to change lives. And when you stop and think what we do here at Wellpath, the ability to care for others on a daily basis, we truly do get the opportunity to change the trajectory of people's lives on a daily basis. And that is my why. % buffered00:00 00:00 Video length: 44 seconds 0:44 Stephanie Senior Director, State & Federal Talent Acquisition ** We encourage you to apply!** If you are excited about a role but your experience doesn't seem to align perfectly with every element of the job description, we encourage you to apply. You may be just the right candidate for this, or one of our many other roles. 4

The Oregon State Police in **Central Point**, Oregon is hiring for **one (1) Full-Time, Permanent** Administrative Specialist 2 position.* Proficiency using Microsoft Office productivity applications, including Outlook, Word, and Excel. * Experience applying and interpreting laws, rules, regulations, policies, and procedures. * Ability to provide excellent customer service while maintaining confidentiality of private information. * Demonstrated ability to develop organizational systems and tools, while managing multiple competing assignments. * Experience working in stressful environments; maintaining composure during phone calls and/or visits with grieving and upset families, attorneys, media, and other members of the public and the ability to handle exposure to graphic photographs and content. * Must be able to provide credible sworn testimony in a criminal or civil proceeding arising from the performance of duties. * Must pass all applicable background and criminal history checks.

A CAREER WITH PURPOSE! Come join an awesome team! We strive to maintain a care-centered culture that begins with caring for you in the same way we care for our residents. Each individual member of our team plays an extremely valuable role in our community as they use their cheerfulness, enthusiasm, and kindness to care for and brighten the daily lives of the seniors we serve. WAYS WE CARE FOR YOU + Competitive wages with increased wage scale - Have experience? Find out what you can start at! + Generous benefits package including medical, dental, vision, and supplemental insurance + PTO + Referral bonus program + Flexible Spending Accounts + 401(k) PERKS + Enjoy "Perks at Work" which offers access to 30,000+ national and local employee discounts, online classes, and personal development + Use earned Radiant Bucks to purchase special items + Monthly all-staff meetings with fun events and great prizes GROWTH + Opportunities for career advancement and promotion + Online and in-person education and training + Education Reimbursement Program + Ongoing training programs and services THE DIFFERENCE YOU WILL MAKE: Provide administrative support to the members of the management team Answer the telephones in a polite and courteous manner Maintain office systems Perform administrative tasks using software programs WHAT MAKES YOU A GREAT CANDIDATE: + Experience in faxing, filing, scanning, and collecting reports is a plus + Compassionate, patient, and kind, and have a heart for working with senior adults + Must be at least 18 years of age + Be able to read, write, speak and understand the English language. If you have a heart to serve, a positive attitude, and the desire to learn & grow we would love to talk to you! Qualifications

Administrative Coordinator at Providence Medford Medical Center, in Medford, OR. Full-Time/Day Shift Provides a variety of support functions for the patients and Care Management Department. Coordinates and manages all written and oral communication inter/intra-departmentally. Providence caregivers are not simply valued - they're invaluable. Join our team at Providence Medford Medical Center and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them. Required Qualifications: * Upon request: Driving may be necessary as part of this role. Caregivers are required to comply with all state laws and requirements for driving. Caregivers will be expected to provide proof of driver license and auto insurance upon request. See policy for additional information. * 3 years Administrative experience preferably in healthcare industry. Preferred Qualifications: * Associate's Degree Why Join Providence? Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities. Accepting a new position at another facility that is part of the Providence family of organizations may change your current benefits. Changes in benefits, including paid time-off, happen for various reasons. These reasons can include changes of Legal Employer, FTE, Union, location, time-off plan policies, availability of health and welfare benefit plan offerings, and other various reasons.

Secretarial/Clerical/Administrative Assistant III The Southern Oregon ESD Focal Student Groups progams seeks an Administrative Assistant III with a diverse set of skills and a desire to support the operations of the programs, including Migrant Education, English Learners, Indian Education, and the Black and African American Student Success Grant. This person will work from the SOESD office in Medford during regular work hours. The office will be relocated to Phoenix mid-way through the 2025-2026 school year once the new building is completed. The Administrative Assistant III performs a variety of clerical roles, including organizing professional development sessions, coordinating services with outside organizations such as SOU, ordering supplies, reconciling accounts, working with spreadsheets, and processing reimbursements. They will also work directly with the School Improvement Coordinator and the Focal Student Groups Manager on a daily basis to support timely communication within the department and with partner systems such as school districts. They must be organized, self-motivated, and able to consistently keep detailed records and submit regular reports. If you have a passion for supporting programs to provide quality services for children and families, can effectively build positive relationships while delivering a high level of service, and are self-directed while working as an essential part of a team, we encourage you to apply for this position! About SOESD Southern Oregon ESD is located in the Rogue Valley, the cultural and economic heart of southern Oregon, home to legendary snow-skiing, white-water rafting, kayaking, hiking, fishing, as well as numerous cultural venues and events such as art galleries, the Britt Music Festivals, the Ashland Independent Film Festival, and the renowned Oregon Shakespeare Festival. For more information on living in the Rogue Valley, please see: Education: ************************ Cultural Opportunities: ************************ Recreational Opportunities: ************************* Health Care: ************************* Adminstrative Assistant III (Focal Student Groups) Position Goal To assist the program administrator in performing a full range of secretarial and specialized staff duties to support program and other operations requiring specific knowledge of agency programs, functions, policies, and procedures and may exercise technical and functional direction and guidance over clerical staff. Typical duties depend on specific assignments and may include: assist in budget preparation and monitoring, providing staff support to directors, coordinators, supervisors, and outside agencies; serving as a representative for the program as directed by the administrator. Level of Responsibility / Supervision Employees in this position are distinguished by the greater complexity of and breadth of office assignments requiring expertise in the full range of secretarial skills. Duties at this level are performed independently and often involve the completion of varied and unrelated assignments or technical functions over which the employee has exclusive or near-exclusive control. Assignments at this level require technical and detailed knowledge of program and agency functions and procedures. Duties & Responsibilities (Positions may consist of some or all of the following duties) 1. Prepares a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions; in writing or verbally responds to inquiries, requiring general knowledge of agency operations. 2. Compiles, organizes, and maintains program statistical data in a usable form for completing various reports pertaining to federal, state, and county information requirements. 3. Processes purchase orders, expense reimbursement statements, travel requests, and other related requisitions assuring proper approvals, coding and records; purchases office supplies and equipment for the unit, and maintains inventory of supplies and related materials. 4. Performs receptionist functions such as screening incoming calls, taking messages, and/or routing calls; responds to routine questions about programs or services; greets visitors and directs to appropriate location and / or staff person. 5. Sorts, screens, distributes, and responds to correspondence within program / department in a variety of formats (US Mail, courier mail, and e-mail.) 6. Prepares and organizes materials for meetings, arranges for food services, prepares agenda, secures meeting location, composes minutes, prepares correspondence and meeting reminders, transcribes and processes dictation (determining layout and format), and performs follow-up assignments. 7. Coordinates workshops locations, designs brochures, registers participants, and assists presenters in preparation of material. 8. Establishes, maintains, and updates files, lists, records, and logs on computerized and manual record keeping systems; accesses, retrieves, verifies and inputs data pertinent to the program needs. 9. Coordinates staff travel needs including conference registration, hotel accommodations, and transportation requirements. 10. Maintains attendance and other employee records for related program / department. 11. Maintains an appointment calendar for supervisor and staff, schedules appointments and meetings, and assists in day-to-day planning. 12. Oversees inventory of office supplies, and ensures maintenance of office equipment 13. Supports staff in building systems operations, such as use of computer, fax machine, photo copiers, telephone system, voice mail, and printers 14. Works as a team member through effective communication and interpersonal skills with staff and community. 15. Establishes and maintains a high level of confidentiality with personnel, students, and program/agency information.Make decisions independently according to established policies 16. Serve as the key contact person for a program, school or other functions, which may include responsibilities for parent, student, or other customer communications, and/or liaison with other agency departments, school districts, or agencies. 17. Compiles data from varied sources and makes summary reports. May involve statistical calculations and tabulations in accordance with established formulas and equations. May involve obtaining quotes from vendors as directed and providing printing estimates to customers. 18. Researches files and records for information as directed or based on department policies or legal requirements. 19. Contributes to the economic efficiency of the program by monitoring expenditures and billing systems, tracking and reconciling grants, funding, and revenue, and performing budgeting and bookkeeping functions. 20. Initiates regularly recurring reports and standard form letters. Maintains program records, making periodical audits as necessary, and prepares follow-up reports requiring action on a periodic basis. 21. Performs other job-related duties as assigned by direct supervisor. Minimum Prerequisites 1. High School Diploma or equivalent and four years progressively responsible secretarialexperience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge and ability required to perform the job. 2. Draft and prepare reports, correspondence, and records, using accurate business English, composition, spelling, grammar, and punctuation. 3. Demonstrate a high skill level in using current office technology including keyboard skills, transcription and elementary accounting. 4. Working knowledge of budgeting and bookkeeping practices and procedures. 5. Excellent communication skills to effectively represent policies and procedures to parents, students, other employees, agencies and the general public. 6. Work independently and organize work with minimum supervision. 7. Work with a high degree of accuracy and attention to detail to meet deadlines. 8. Demonstrate keyboarding skills of 60 WPM or as specified for the position. 9. Thorough knowledge of applicable computer software and demonstrated skill with regard to application 10.Physically perform assigned duties. Location: In person at the Grape Street office: 101 North Grape Street, Medford, OR 97501 Length of Position: 258 days (annual year-round position) Salary: Per collective bargaining agreement: $17.71/hr - $21.20/hr starting wage for 2024-2025 school year. Immediate Supervisor: Program Administrator SOESD Benefits (For .50 FTE and Over): Southern Oregon ESD contributes up to $2045.00 per month (family coverage) for health, dental and vision insurance premiums for qualified employees. Employer-paid PERS (Public Employee Retirement System), including additional 6% individual investment account with PERS. 10 paid holidays A generous sick, vacation and discretionary (personal) leave packet is also provided to qualified employees. Health Insurance: OEBB MODA Includes medical, dental, vision & prescription insurance Monthly premium deducted pre-tax Options: Health Savings Accounts Flexible Spending Accounts - medical, day-care expenses Optional Coverage for Additional Life, AD&D, Short Term Disability Insurance through Aflac or American Fidelity 403(b) through Carruth Compliance Consulting Mercy Flights Membership The following physical requirements are essential functions of the Administrative Assistant III : 1. Stand/walk ..............................None X1-4 Hrs/Day 4-6 Hrs/Day 6-8 Hrs/Day 2. Sit ...........................................None 1-4 Hrs/Day 4-6 Hrs/Day X6-8 Hrs/Day 3. Drive........................................None 1-4 Hrs/Day X4-6 Hrs/Day 6-8 Hrs/Day 4. Bending.......................................Frequently XOccasionally Limited Not At All 5. Squat .........................................Frequently XOccasionally Limited Not At All 6. Climb Stairs ................................Frequently XOccasionally Limited Not At All 7. Single Grasping ........................XFrequently Occasionally Limited Not At All 8. Pushing ......................................Frequently XOccasionally Limited Not At All 9. Pulling ........................................Frequently XOccasionally Limited Not At All 10. Fine Manipulation ..................XFrequently Occasionally Limited Not At All 11. Repetitive Foot Controls ...........Frequently Occasionally XLimited Not At All 12. Lifting (less than 25 lbs) .............Frequently XOccasionally Limited Not At All 13. Lifting (25-50 lbs) ......................Frequently XOccasionally Limited Not At All 14. Lifting (50-75 lbs) ......................Frequently Occasionally Limited XNot At All 15. Lifting (75-100 lbs) ....................Frequently Occasionally Limited XNot At All Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable. EQUAL OPPORTUNITY SOESD is an equal opportunity employer that complies with applicable employment discrimination laws, including ORS Ch. 659, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, the Rehabilitation Act of 1973, the Americans with Disabilities Act and the Age Discrimination in Employment Act.

Secretarial/Clerical/Administrative Assistant III Child Care Resource Network (CCRN) supports training and professional development opportunities in early childhood education. The ideal candidate is comfortable learning new database skills and is detail oriented. Duties include entering and updating training registrations, sending reminder information and Zoom links to participants, creating training evaluations, verifying training attendance and participation, entering completed training attendance, following up on training evaluations, archiving training rosters and evaluations, and keep up with various training opportunities as they arise and answer basic training questions. Occasional evening training support will be required and will be scheduled in advance. The Southern Oregon Early Learning Hub (SOELS) collaborates with local partners and invests funding into Jackson and Josephine counties, to increase access to services for families with children birth to age five. We have a fun team and offer a flexible schedule in a fast paced office environment. The ideal candidate has excellent attention to detail, comfortable using Google Workspace and Excel or the eagerness to learn, and enjoys independent assignments as well as working collaboratively with others. Duties include creating and tracking contracts, receiving and paying invoices, tracking budgets and expenditures, assisting team members with projects, setting up virtual and in-person meetings, supply ordering, and more. Training and support will be provided. If either or both of these positions sound like a good fit for you, we would like to meet you! About SOESD Southern Oregon ESD is located in the Rogue Valley, the cultural and economic heart of southern Oregon, home to legendary snow-skiing, white-water rafting, kayaking, hiking, fishing, as well as numerous cultural venues and events such as art galleries, the Britt Music Festivals, the Ashland Independent Film Festival, and the renowned Oregon Shakespeare Festival. For more information on living in the Rogue Valley, please see: * Education: ************************ * Cultural Opportunities: ************************ * Recreational Opportunities: ************************* * Health Care: ************************* Adminstrative Assistant III (CCRN & SOELS) Position Goal To assist the program administrator in performing a full range of secretarial and specialized staff duties to support program and other operations requiring specific knowledge of agency programs, functions, policies, and procedures and may exercise technical and functional direction and guidance over clerical staff. Typical duties depend on specific assignments and may include: assist in budget preparation and monitoring, providing staff support to directors, coordinators, supervisors, and outside agencies; serving as a representative for the program as directed by the administrator. Level of Responsibility / Supervision Employees in this position are distinguished by the greater complexity of and breadth of office assignments requiring expertise in the full range of secretarial skills. Duties at this level are performed independently and often involve the completion of varied and unrelated assignments or technical functions over which the employee has exclusive or near-exclusive control. Assignments at this level require technical and detailed knowledge of program and agency functions and procedures. Duties & Responsibilities (Positions may consist of some or all of the following duties) 1. Prepares a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions; in writing or verbally responds to inquiries, requiring general knowledge of agency operations. 2. Compiles, organizes, and maintains program statistical data in a usable form for completing various reports pertaining to federal, state, and county information requirements. 3. Processes purchase orders, expense reimbursement statements, travel requests, and other related requisitions assuring proper approvals, coding and records; purchases office supplies and equipment for the unit, and maintains inventory of supplies and related materials. 4. Performs receptionist functions such as screening incoming calls, taking messages, and/or routing calls; responds to routine questions about programs or services; greets visitors and directs to appropriate location and / or staff person. 5. Sorts, screens, distributes, and responds to correspondence within program / department in a variety of formats (US Mail, courier mail, and e-mail.) 6. Prepares and organizes materials for meetings, arranges for food services, prepares agenda, secures meeting location, composes minutes, prepares correspondence and meeting reminders, transcribes and processes dictation (determining layout and format), and performs follow-up assignments. 7. Coordinates workshops locations, designs brochures, registers participants, and assists presenters in preparation of material. 8. Establishes, maintains, and updates files, lists, records, and logs on computerized and manual record keeping systems; accesses, retrieves, verifies and inputs data pertinent to the program needs. 9. Coordinates staff travel needs including conference registration, hotel accommodations, and transportation requirements. 10. Maintains attendance and other employee records for related program / department. 11. Maintains an appointment calendar for supervisor and staff, schedules appointments and meetings, and assists in day-to-day planning. 12. Oversees inventory of office supplies, and ensures maintenance of office equipment 13. Supports staff in building systems operations, such as use of computer, fax machine, photo copiers, telephone system, voice mail, and printers 14. Works as a team member through effective communication and interpersonal skills with staff and community. 15. Establishes and maintains a high level of confidentiality with personnel, students, and program/agency information.Make decisions independently according to established policies 16. Serve as the key contact person for a program, school or other functions, which may include responsibilities for parent, student, or other customer communications, and/or liaison with other agency departments, school districts, or agencies. 17. Compiles data from varied sources and makes summary reports. May involve statistical calculations and tabulations in accordance with established formulas and equations. May involve obtaining quotes from vendors as directed and providing printing estimates to customers. 18. Researches files and records for information as directed or based on department policies or legal requirements. 19. Contributes to the economic efficiency of the program by monitoring expenditures and billing systems, tracking and reconciling grants, funding, and revenue, and performing budgeting and bookkeeping functions. 20. Initiates regularly recurring reports and standard form letters. Maintains program records, making periodical audits as necessary, and prepares follow-up reports requiring action on a periodic basis. 21. Performs other job-related duties as assigned by direct supervisor. Minimum Prerequisites 1. High School Diploma or equivalent and four years progressively responsible secretarialexperience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge and ability required to perform the job. 2. Draft and prepare reports, correspondence, and records, using accurate business English, composition, spelling, grammar, and punctuation. 3. Demonstrate a high skill level in using current office technology including keyboard skills, transcription and elementary accounting. 4. Working knowledge of budgeting and bookkeeping practices and procedures. 5. Excellent communication skills to effectively represent policies and procedures to parents, students, other employees, agencies and the general public. 6. Work independently and organize work with minimum supervision. 7. Work with a high degree of accuracy and attention to detail to meet deadlines. 8. Demonstrate keyboarding skills of 60 WPM or as specified for the position. 9. Thorough knowledge of applicable computer software and demonstrated skill with regard to application 10.Physically perform assigned duties. Location: In person at the Chevy Way office: 918 Chevy Way, Medford, OR 975014 Length of Position: 258 days (annual year-round position) Salary: Per collective bargaining agreement: $17.71/hr-$21.20/hr starting range for the 2024-2025 school year, with annual step increases as you move across the salary schedule. Immediate Supervisor: Program Manager SOESD Benefits (For .50 FTE and Over): * Southern Oregon ESD contributes up to $2045.00 per month (family coverage) for health, dental and vision insurance premiums for qualified employees. * Employer-paid PERS (Public Employee Retirement System), including additional 6% individual investment account with PERS. * 10 paid holidays * A generous sick, vacation and discretionary (personal) leave packet is also provided to qualified employees. Health Insurance: * OEBB MODA * Includes medical, dental, vision & prescription insurance * Monthly premium deducted pre-tax Options: * Health Savings Accounts * Flexible Spending Accounts - medical, day-care expenses * Optional Coverage for Additional Life, AD&D, Short Term Disability Insurance through Aflac or American Fidelity * 403(b) through Carruth Compliance Consulting * Mercy Flights Membership The following physical requirements are essential functions of the Administrative Assistant III : 1. Stand/walk ..............................None X1-4 Hrs/Day 4-6 Hrs/Day 6-8 Hrs/Day 2. Sit ...........................................None 1-4 Hrs/Day 4-6 Hrs/Day X6-8 Hrs/Day 3. Drive........................................None 1-4 Hrs/Day X4-6 Hrs/Day 6-8 Hrs/Day 4. Bending.......................................Frequently XOccasionally Limited Not At All 5. Squat .........................................Frequently XOccasionally Limited Not At All 6. Climb Stairs ................................Frequently XOccasionally Limited Not At All 7. Single Grasping ........................XFrequently Occasionally Limited Not At All 8. Pushing ......................................Frequently XOccasionally Limited Not At All 9. Pulling ........................................Frequently XOccasionally Limited Not At All 10. Fine Manipulation ..................XFrequently Occasionally Limited Not At All 11. Repetitive Foot Controls ...........Frequently Occasionally XLimited Not At All 12. Lifting (less than 25 lbs) .............Frequently XOccasionally Limited Not At All 13. Lifting (25-50 lbs) ......................Frequently XOccasionally Limited Not At All 14. Lifting (50-75 lbs) ......................Frequently Occasionally Limited XNot At All 15. Lifting (75-100 lbs) ....................Frequently Occasionally Limited XNot At All Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable. EQUAL OPPORTUNITY SOESD is an equal opportunity employer that complies with applicable employment discrimination laws, including ORS Ch. 659, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, the Rehabilitation Act of 1973, the Americans with Disabilities Act and the Age Discrimination in Employment Act. Salary17.71 - 21.20 Hour Listing Type Jobs Categories Clerical/Administrative Position Type Full Time Salary Min 17.71 Salary Max 21.20 Salary Type /hr.

Compliance Administrative Assistant at AllCare Health with the Compliance department in Grants Pass, Oregon We Are Seeking Qualified Candidates to Join Our Team! AllCare Health offers competitive wages, an excellent benefits package including affordable healthcare, 401k retirement, wellness programs, and flexible schedule options. Summary The Compliance Administrative Assistant is responsible for assisting in the oversight of an enterprise-wide Corporate Compliance Program to detect, correct, and prevent violations of Federal and State laws, rules, or regulations. The position is responsible for assisting the VP of Compliance with implementing, maintaining and monitoring the compliance program elements that include: scheduling of the annual compliance trainings, logging all compliance incidents, reviewing policies, standards, workforce training, and awareness of general compliance requirements, communications, reporting, monitoring and auditing internal departments and subcontractors. This position will help in the maintaining the FWA, Compliance, HIPAA Privacy and Security and Ethics Program. The Compliance Administrative Assistant will work closely with the VP of Compliance in the logging of suspected violations and in the oversight of corrective action plans. The Compliance program involves a continuous process of adhering to legal, ethical and professional standards applicable to AllCare employees, Board of Governors, providers, contractors, temporary employees, consultants and subcontractors. The Compliance Administrative Assistant will cooperate and assist in gathering the appropriate information for referrals and case documentation to enforcement agencies such as the Medicaid Fraud Unit (MFCU), Office of Program Integrity (OPI), Office of Inspector General (OIG), Department of Justice (DOJ), Center for Medicaid and Medicare Services (CMS), and the Oregon Health Authority (OHA) for auditing, monitoring and oversight of external subcontractors (delegates). Essential Duties Maintains a comprehensive knowledge of applicable federal and state laws, regulations and other requirements. Over sees audits conducted by outside regulatory agencies and AllCare Health's subcontractor (delegate) or First Tier Entities. Upholds the highest level of confidentiality in verbal, written, or electronic communications pertaining to Compliance, FWA or HIPAA Privacy and Security referrals. Assists in conducting the annual enterprise-wide risk assessment and program evaluations. Assists the VP of Compliance in the tracking of risk-based compliance monitoring work plan and protocols. On Call Responsibilities This position does not have any on call responsibilities. Supervisory Responsibilities This position does not have any supervisory responsibilities. Job Requirements May require the use of personal vehicle for local travel (subject to mileage reimbursement). Qualifications Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. All relevant experience can be listed in your resume to perform essential duties of the position including the following: lived, volunteer, professional, or a combination of experience and education. Education & Experience Associate's degree (AA) or equivalent from a two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience. Knowledge of CPT Codes, ICD-10 Codes, Medicare Guideline, OIG Work Plan priorities, Oregon Health Plan Contract requirements, HIPPA, FWA and Compliance CFRs, Regulations and Statues. Certificates, Licenses, and/or Registrations Valid Oregon Driver's License and vehicle insurance. Valid Certified Healthcare Compliance (CHC), preferred. Physical Demands & Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. The employee must occasionally lift and/or move up to 10 pounds. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The noise level in the work environment is usually moderate. The employee must be able to work onsite for all scheduled shifts. The employee must be able to travel locally, as needed. Company Overview AllCare Health Website: ****************************** AllCare Health is incorporated as an Oregon Benefit Corporation and has earned the coveted Certified B Corp status since 2017. As such, AllCare Health considers its impact on community, society, and the environment in all business decisions. We have long recognized the value in social, economic, and environmental concerns of our employees, customers, and community members. (Learn more about B Corps at *************************************** AllCare Health headquarters are located in Grants Pass in Southern Oregon on the Rogue River, surrounded by mountains, forests, small farms, and breathtaking views. This thriving and energetic community is ideal for families and outdoor enthusiasts, with a temperate Pacific Northwest climate. We enjoy easy access to outdoor sports and recreation, river rafting, fishing, hiking, biking, wineries, outdoor concerts, the world-famous Ashland Shakespeare Festival, the stunning Oregon coast, magnificent redwood forests, pristine beaches, and much more. The AllCare Health family of businesses is guided by our corporate principles: Purpose | Working together with our communities to improve the health and well-being of everyone. Values | Trust, Innovation, Relationships, and Voice. Vision | Thriving, Inclusive, and Equitable communities. Brand Promise | Changing Healthcare to Work for You. AllCare Health is dedicated to building a diverse and authentic workplace centered in belonging and serving our growing community. If you are excited about this open position but your experience does not align perfectly with every qualification in this post, we encourage you to apply anyway or reach out to our human resources department. You may just be the right candidate for this role or others. If you need accommodations, help in the application process, or wish to receive this job announcement in an alternative format, please call ************ and ask for Human Resources. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

TGB3 is seeking to contract an Administrative Assistant to assist practitioners performing Compensation & Pension Exams (C&P) for our military Veterans at various sites throughout the USA. · Length: one year with option to extend · Hours: Mon-Fri, 8a-4p unless otherwise noted; Full Time/40 hours per week · Location: Medford, OR · Pay: $16 hourly · The VA has requested that we have someone for each gender available to accompany Veterans during certain sensitive exams. This position requires a MALE Contract Description Assist Practitioners by performing as a CHAPERONE during the exams. These exams are one-time, non-treatment compensation and pension exams for Veterans. Job responsibilities will include performing ancillary and administrative duties include greeting Veterans, effectively managing office functions, ensuring exam entry is complete, answering the phone, keeping supply inventory current and other duties as assigned. Administrative Assistant Greet the Veterans and show them to the exam room. Be present in the exam room with the Practitioner as a chaperone for all exams on site. Report any no-shows of Veterans to client. Keep the facility tidy. Obtain ancillary results from the practitioners. Track completed and pending exams to ensure they are submitted within 48 hours via the Provider Portal. Education/Qualifications · Qualified candidates must possess a welcoming, friendly and professional disposition as Admin is the first person to be seen by Veteran upon entering facility for appointment. · Prefer medical office, patient interaction experience, but not required. · Qualified candidates must possess organizational and problem-solving skills, exceptional communication, and customer service skills with a strong attention to detail. · Individuals must be able to work independently and as part of a team, have good interpersonal skills and a willingness to be flexible and adapt to changing situations. · Candidates must possess basic computer skills. This job may require sitting and standing for long periods of time, bending, twisting, and occasionally lifting more than 10 pounds. Please send your resume to ******************** along with the best date/time to schedule a call to discuss this contract opportunity. We look forward to working with you, as you work to serve America's Heroes.

Date application must be received for priority consideration by: November 15, 2024 Closing Date or if blank, Open Until Filled: Job Family Group: Support Staff Support Staff Classification Title: Trades Maintenance Worker 2 Division/Department: Finance and Administration/Facilities, Management and Planning Compensation Range (commensurate with experience): Salary Range 17, Steps 1-3 , $18.16-$19.68 /hourly or $3,147-$3,411/monthly @ 1.0 FTE FLSA Status: Non-Exempt Appointment Basis: 12-month Time Type: Full-time Benefits Eligible: Yes Renewable/Non-renewable/Grants/Limited Duration: Renewable This position must possess and maintain a current, valid Driver License: Yes This position is designated as a critical, security-sensitive or safety-sensitive position; therefore, the incumbent must successfully complete a Criminal Background Check: Yes Work Location Type: On-campus Work Hours: M-F (8:00a - 5:00p) Hours are subject to change with notice. Worker Status: Must be able to legally work in the United States without visa sponsorship SPECIAL INSTRUCTIONS TO APPLICANT: Each applicant is required to provide (as attachments to the online application) the following supplemental documents: (1) a letter providing some detail of the applicant's qualifications and interest in the position; and (2) current resume/CV For inquiries and additional information, please contact Human Resource Services via email at *********** or by phone at *************. To view SOU's very generous benefits and pension programs available to eligible positions, please visit *************************************************************************************************************** Our benefits package is an important complement to the offered salary and our Total Compensation Calculator, ****************************************** demonstrates our value and commitment to our employees. POSITION DESCRIPTION: Facilities Management and Planning administers custodial services; building maintenance and alterations; utilities operations (heating and cooling); landscape services; capital construction review as it pertains to future maintenance;carpool operations; property control and inventory; delivery services; stores operations and other support activities necessary for the benefit of administration and academic areas of the campus community. The SOU campus includes 175 acres of grounds, 140 of which are under active use and maintenance. Facilities Management maintains 21 major buildings comprising over 1.3 million square feet of building space. The department is staffed by approximately 45 full time personnel and is responsible for approximately 9% of the total campus budget. This position is responsible for repairs andmaintenance to all utility systems on campus. Minimum Requirements Three years of general building maintenance experience in one or more of the following trade areas: carpentry, electrical, mechanical, painting, plumbing, and welding. Note: Some positions may require licensure or certification in a specific trade area. Preferred Requirements Four of more years of general maintenance experience at a high school, or industrial setting License/Certifications (any): Limited Electrical License, CFC refrigerant certification, plumbing license, electrical license,welding certificate Essential Functions Duties - The following examples are typical work activities that are meant to illustrate the general range of work functions and are not meant to be all-inclusive or restrictive: (45%) Duties Include Repair controls when needed for the heating and cooling system throughout the campus. These consist of both electric and pneumatic systems, modulating steam and water valves, mixing valves, thermostats, and air dampers. Performs various journey level trades work such as installing and repairing steam pipes, valves, fittings, stove pipes, grates and other sheet metal articles; uses tools and equipment of various trades such as pipe cutters, saws, drills, planes, sanders, shears and acetylene and heliarc welding equipment; drives truck to run errands and deliver supplies; coordinates preventive maintenance program through scheduled inspection and servicing of equipment and facilities. (30%) Duties Include Inspects all building mechanical rooms which vary in size from 10′ × 12′ to 30′ × 60′ and contain domestic water tanks,water pumps, steam converters, water distribution pumps, air supply units, air compressors, and air filters, and repair anyof the units that are not operating properly. Replace and clean HVAC air filters and perform general maintenance on HVAC equipment. (20%) Duties Include Repairs any associated equipment such as water feed pump, oil pumps, dampers, and draft motors. Repairs all pumps, fans and metering valves connected with the operation. Inspects and repairs plumbing fixtures, leaking pipes, water pressure regulators; install electric/gas water heaters as needed. Read electrical, plumbing, heating and cooling blue prints for detection of trouble in the above systems. (5%) Duties Include Performs other duties as assigned by supervisor. Skills, Knowledge, and Abilities Excellent communication skills; demonstrated ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism to effectively handle a broad range of sensitive interpersonal situations. Demonstrated ability to interpret and consistently apply a wide variety of complex policies and procedures where specific guidelines may not always exist. Expressed ability to work with frequent changes in policies and procedures, under pressure of deadlines in a fast-paced environment. Demonstrated ability to proactively assess work operations and anticipate potential problems; ability to develop and implement strategies for preventing/resolving problems. Takes initiative in independently planning, organizing, and performing work assignments within broadly defined parameters Demonstrated ability to work with a high level of productivity and accuracy/attention to detail. Excellent organizational and time management skills with the demonstrated ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Demonstrated ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Willingness to and work effectively in a heavily bureaucratic environment which requires regular interaction with a number of levels within the organization and multiple outside agencies. Working knowledge or ability to quickly learn, university infrastructure, policies, and procedures. Physical Demands Requires physical ability to perform instant or sustained arduous physical activity. May have contact with low pressure steam, hot pipes, equipment that could give electrical shock or burns, refrigeration Freon 11,12, & 22, and hightemperature in confined spaces. Job may occasionally require working in inclement weather conditions or overtime Special Conditions Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work additional hours and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. Must be able to successfully pass a pre-employment background check. This position classification has been defined as non-exempt and is subject to the overtime provisions of the Fair Labor Standards Act (FLSA). The person holding this position is considered a mandatory reporter under the Oregon Revised Statutes and is required to comply with the requirements set forth by the Oregon Department of Human Services. _________________________ SOU is an equal access AA/EOE committed to achieving a diverse and inclusive workforce In compliance with the Americans with Disabilities Act (ADA), Southern Oregon University will provide, if requested, reasonable accommodation to applicants in need of accommodation in order to provide access to the application, interviewing, and selection process. You are not required to note the presence of a disability on this application. If, however, you require a reasonable accommodation in the application and/or interview process due to disability, requests must be made in a timely manner to Human Resources. Diversity Statement: Southern Oregon University is a welcoming community committed to inclusive excellence and the celebration of diversity. Without diversity, our educational process is diminished. Working together in support of our commitment to diversity, we strengthen and enrich our role as learners, educators and members of a tightly connected global community. We encourage those who share in our commitment to diversity, to join our community and we expect all our employees to demonstrate an ability and desire to create an inclusive campus community. SOU Land Acknowledgement We want to take this moment to acknowledge that Southern Oregon University is located within the ancestral homelands of the Shasta, Takelma, and Latgawa peoples who lived here since time immemorial. These Tribes were displaced during rapid Euro-American colonization, the Gold Rush, and armed conflict between 1851 and 1856. In the 1850s, discovery of gold and settlement brought thousands of Euro-Americans to their lands, leading to warfare, epidemics, starvation, and villages being burned. In 1853 the first of several treaties were signed, confederating these Tribes and others together - who would then be referred to as the Rogue River Tribe. These treaties ceded most of their homelands to the United States, and in return they were guaranteed a permanent homeland reserved for them. At the end of the Rogue River Wars in 1856, these Tribes and many other Tribes from western Oregon were removed to the Siletz Reservation and the Grand Ronde Reservation. Today, the Confederated Tribes of Grand Ronde Community of Oregon (*************************** and the Confederated Tribes of Siletz Indians (************************* are living descendants of the Takelma, Shasta, and Latgawa peoples of this area. We [you may say I or the name of a program/department] encourage YOU to learn about the land you reside on, and to join us in advocating for the inherent sovereignty of Indigenous people. Notice to Prospective Employees Section 485 of the Higher Education Act, and The Federal Crime Awareness and Campus Security Act of 1990 (now referred to as the “Clery Act”), require that prospective employees be notified of the availability of SOU's Annual Security and Fire Safety Report. The report provides the annual statistics and campus policies for the reporting of and responding to campus crimes and fires; access to campus facilities; conduct code and campus policies on the use, possession, and sale of drugs/alcohol; and educational/information programs to inform the campus community about campus security procedures and crime prevention. An electronic copy of the Annual Security Report (ASR)can be accessed at the following link: ************************************************ A physical copy of the ASR is available at no charge upon request. To request a copy please visit the Campus Public Safety Office at 382 Wightman Street, Ashland OR 97520. For more information call ************, or email ************************.

For a description, see file at: ************** us/images/Vacancy_OUF_Gaming_Compliance_Department_Administrative_Assistant_posted_12. 31. 24. pdf

Secretarial/Clerical/Administrative Assistant III The Southern Oregon Education Service District (SOESD) Student Services department is hiring an Administrative Assistant III to perform a range of secretarial and specialized staff duties across programs on behalf of SOESD. The Student Services department supports students, staff, and schools across Jackson, Josephine, and Klamath counties and in some programs Douglas and Lake Counties as well. The position opening is at our Medford office. About SOESD Southern Oregon ESD is located in the Rogue Valley, the cultural and economic heart of southern Oregon, home to legendary snow-skiing, white-water rafting, kayaking, hiking, fishing, as well as numerous cultural venues and events such as art galleries, the Britt Music Festivals, the Ashland Independent Film Festival, and the renowned Oregon Shakespeare Festival. For more information on living in the Rogue Valley, please see: Education: ************************ Cultural Opportunities: ************************ Recreational Opportunities: ************************* Health Care: ************************* Adminstrative Assistant III (PDHH/PVI/Audiology) Position Goal To assist the program administrator in performing a full range of secretarial and specialized staff duties to support program and other operations requiring specific knowledge of agency programs, functions, policies, and procedures and may exercise technical and functional direction and guidance over clerical staff. Typical duties depend on specific assignments and may include: assist in budget preparation and monitoring, providing staff support to directors, coordinators, supervisors, and outside agencies; serving as a representative for the program as directed by the administrator. Level of Responsibility / Supervision Employees in this position are distinguished by the greater complexity of and breadth of office assignments requiring expertise in the full range of secretarial skills. Duties at this level are performed independently and often involve the completion of varied and unrelated assignments or technical functions over which the employee has exclusive or near-exclusive control. Assignments at this level require technical and detailed knowledge of program and agency functions and procedures. Duties & Responsibilities (Positions may consist of some or all of the following duties) 1. Prepares a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions; in writing or verbally responds to inquiries, requiring general knowledge of agency operations. 2. Compiles, organizes, and maintains program statistical data in a usable form for completing various reports pertaining to federal, state, and county information requirements. 3. Processes purchase orders, expense reimbursement statements, travel requests, and other related requisitions assuring proper approvals, coding and records; purchases office supplies and equipment for the unit, and maintains inventory of supplies and related materials. 4. Performs receptionist functions such as screening incoming calls, taking messages, and/or routing calls; responds to routine questions about programs or services; greets visitors and directs to appropriate location and / or staff person. 5. Sorts, screens, distributes, and responds to correspondence within program / department in a variety of formats (US Mail, courier mail, and e-mail.) 6. Prepares and organizes materials for meetings, arranges for food services, prepares agenda, secures meeting location, composes minutes, prepares correspondence and meeting reminders, transcribes and processes dictation (determining layout and format), and performs follow-up assignments. 7. Coordinates workshops locations, designs brochures, registers participants, and assists presenters in preparation of material. 8. Establishes, maintains, and updates files, lists, records, and logs on computerized and manual record keeping systems; accesses, retrieves, verifies and inputs data pertinent to the program needs. 9. Coordinates staff travel needs including conference registration, hotel accommodations, and transportation requirements. 10. Maintains attendance and other employee records for related program / department. 11. Maintains an appointment calendar for supervisor and staff, schedules appointments and meetings, and assists in day-to-day planning. 12. Oversees inventory of office supplies, and ensures maintenance of office equipment 13. Supports staff in building systems operations, such as use of computer, fax machine, photo copiers, telephone system, voice mail, and printers 14. Works as a team member through effective communication and interpersonal skills with staff and community. 15. Establishes and maintains a high level of confidentiality with personnel, students, and program/agency information.Make decisions independently according to established policies 16. Serve as the key contact person for a program, school or other functions, which may include responsibilities for parent, student, or other customer communications, and/or liaison with other agency departments, school districts, or agencies. 17. Compiles data from varied sources and makes summary reports. May involve statistical calculations and tabulations in accordance with established formulas and equations. May involve obtaining quotes from vendors as directed and providing printing estimates to customers. 18. Researches files and records for information as directed or based on department policies or legal requirements. 19. Contributes to the economic efficiency of the program by monitoring expenditures and billing systems, tracking and reconciling grants, funding, and revenue, and performing budgeting and bookkeeping functions. 20. Initiates regularly recurring reports and standard form letters. Maintains program records, making periodical audits as necessary, and prepares follow-up reports requiring action on a periodic basis. 21. Performs other job-related duties as assigned by direct supervisor. Minimum Prerequisites 1. High School Diploma or equivalent and four years progressively responsible secretarialexperience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge and ability required to perform the job. 2. Draft and prepare reports, correspondence, and records, using accurate business English, composition, spelling, grammar, and punctuation. 3. Demonstrate a high skill level in using current office technology including keyboard skills, transcription and elementary accounting. 4. Working knowledge of budgeting and bookkeeping practices and procedures. 5. Excellent communication skills to effectively represent policies and procedures to parents, students, other employees, agencies and the general public. 6. Work independently and organize work with minimum supervision. 7. Work with a high degree of accuracy and attention to detail to meet deadlines. 8. Demonstrate keyboarding skills of 60 WPM or as specified for the position. 9. Thorough knowledge of applicable computer software and demonstrated skill with regard to application 10.Physically perform assigned duties. Length of Position: 258 days (annual year-round position) Salary: Per collective bargaining agreement: $17.71/hr-$21.20/hr starting range for the 2024-2025 school year, with annual step increases as you move across the salary schedule. Immediate Supervisor: Program Administrator SOESD Benefits (For .50 FTE and Over): Southern Oregon ESD contributes up to $2045.00 per month (family coverage) for health, dental and vision insurance premiums for qualified employees. Employer-paid PERS (Public Employee Retirement System), including additional 6% individual investment account with PERS. 10 paid holidays, plus additional paid days off. A generous sick, vacation and discretionary (personal) leave packet is also provided to qualified employees. Health Insurance: OEBB MODA Includes medical, dental, vision & prescription insurance Monthly premium deducted pre-tax Options: Health Savings Accounts Flexible Spending Accounts - medical, day-care expenses Optional Coverage for Additional Life, AD&D, Short Term Disability Insurance through Aflac or American Fidelity 403(b) through Carruth Compliance Consulting Mercy Flights Membership The following physical requirements are essential functions of the Administrative Assistant III : 1. Stand/walk ..............................None X1-4 Hrs/Day 4-6 Hrs/Day 6-8 Hrs/Day 2. Sit ...........................................None 1-4 Hrs/Day 4-6 Hrs/Day X6-8 Hrs/Day 3. Drive........................................None 1-4 Hrs/Day X4-6 Hrs/Day 6-8 Hrs/Day 4. Bending.......................................Frequently XOccasionally Limited Not At All 5. Squat .........................................Frequently XOccasionally Limited Not At All 6. Climb Stairs ................................Frequently XOccasionally Limited Not At All 7. Single Grasping ........................XFrequently Occasionally Limited Not At All 8. Pushing ......................................Frequently XOccasionally Limited Not At All 9. Pulling ........................................Frequently XOccasionally Limited Not At All 10. Fine Manipulation ..................XFrequently Occasionally Limited Not At All 11. Repetitive Foot Controls ...........Frequently Occasionally XLimited Not At All 12. Lifting (less than 25 lbs) .............Frequently XOccasionally Limited Not At All 13. Lifting (25-50 lbs) ......................Frequently XOccasionally Limited Not At All 14. Lifting (50-75 lbs) ......................Frequently Occasionally Limited XNot At All 15. Lifting (75-100 lbs) ....................Frequently Occasionally Limited XNot At All Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable. EQUAL OPPORTUNITY SOESD is an equal opportunity employer that complies with applicable employment discrimination laws, including ORS Ch. 659, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, the Rehabilitation Act of 1973, the Americans with Disabilities Act and the Age Discrimination in Employment Act.

Job Title: Administrative Assistant III - SOESD - Administrative Assistant III (Focal Student Groups) The Southern Oregon ESD Focal Student Groups progams seeks an Administrative Assistant III with a diverse set of skills and a desire to support the operations of the programs, including Migrant Education, English Learners, Indian Education, and the Black and African American Student Success Grant. This person will work from the SOESD office in Medford during regular work hours. The office will be relocated to Phoenix mid-way through the 2025-2026 school year once the new building is completed. The Administrative Assistant III performs a variety of clerical roles, including organizing professional development sessions, coordinating services with outside organizations such as SOU, ordering supplies, reconciling accounts, working with spreadsheets, and processing reimbursements. They will also work directly with the School Improvement Coordinator and the Focal Student Groups Manager on a daily basis to support timely communication within the department and with partner systems such as school districts. They must be organized, self-motivated, and able to consistently keep detailed records and submit regular reports. If you have a passion for supporting programs to provide quality services for children and families, can effectively build positive relationships while delivering a high level of service, and are self-directed while working as an essential part of a team, we encourage you to apply for this position! About SOESD Southern Oregon ESD is located in the Rogue Valley, the cultural and economic heart of southern Oregon, home to legendary snow-skiing, white-water rafting, kayaking, hiking, fishing, as well as numerous cultural venues and events such as art galleries, the Britt Music Festivals, the Ashland Independent Film Festival, and the renowned Oregon Shakespeare Festival. For more information on living in the Rogue Valley, please see: Education: ************************ Cultural Opportunities: ************************ Recreational Opportunities: ************************* Health Care: ************************* Adminstrative Assistant III (Focal Student Groups) Position Goal To assist the program administrator in performing a full range of secretarial and specialized staff duties to support program and other operations requiring specific knowledge of agency programs, functions, policies, and procedures and may exercise technical and functional direction and guidance over clerical staff. Typical duties depend on specific assignments and may include: assist in budget preparation and monitoring, providing staff support to directors, coordinators, supervisors, and outside agencies; serving as a representative for the program as directed by the administrator. Level of Responsibility / Supervision Employees in this position are distinguished by the greater complexity of and breadth of office assignments requiring expertise in the full range of secretarial skills. Duties at this level are performed independently and often involve the completion of varied and unrelated assignments or technical functions over which the employee has exclusive or near-exclusive control. Assignments at this level require technical and detailed knowledge of program and agency functions and procedures. Duties & Responsibilities (Positions may consist of some or all of the following duties) 1. Prepares a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions; in writing or verbally responds to inquiries, requiring general knowledge of agency operations. 2. Compiles, organizes, and maintains program statistical data in a usable form for completing various reports pertaining to federal, state, and county information requirements. 3. Processes purchase orders, expense reimbursement statements, travel requests, and other related requisitions assuring proper approvals, coding and records; purchases office supplies and equipment for the unit, and maintains inventory of supplies and related materials. 4. Performs receptionist functions such as screening incoming calls, taking messages, and/or routing calls; responds to routine questions about programs or services; greets visitors and directs to appropriate location and / or staff person. 5. Sorts, screens, distributes, and responds to correspondence within program / department in a variety of formats (US Mail, courier mail, and e-mail.) 6. Prepares and organizes materials for meetings, arranges for food services, prepares agenda, secures meeting location, composes minutes, prepares correspondence and meeting reminders, transcribes and processes dictation (determining layout and format), and performs follow-up assignments. 7. Coordinates workshops locations, designs brochures, registers participants, and assists presenters in preparation of material. 8. Establishes, maintains, and updates files, lists, records, and logs on computerized and manual record keeping systems; accesses, retrieves, verifies and inputs data pertinent to the program needs. 9. Coordinates staff travel needs including conference registration, hotel accommodations, and transportation requirements. 10. Maintains attendance and other employee records for related program / department. 11. Maintains an appointment calendar for supervisor and staff, schedules appointments and meetings, and assists in day-to-day planning. 12. Oversees inventory of office supplies, and ensures maintenance of office equipment 13. Supports staff in building systems operations, such as use of computer, fax machine, photo copiers, telephone system, voice mail, and printers 14. Works as a team member through effective communication and interpersonal skills with staff and community. 15. Establishes and maintains a high level of confidentiality with personnel, students, and program/agency information.Make decisions independently according to established policies 16. Serve as the key contact person for a program, school or other functions, which may include responsibilities for parent, student, or other customer communications, and/or liaison with other agency departments, school districts, or agencies. 17. Compiles data from varied sources and makes summary reports. May involve statistical calculations and tabulations in accordance with established formulas and equations. May involve obtaining quotes from vendors as directed and providing printing estimates to customers. 18. Researches files and records for information as directed or based on department policies or legal requirements. 19. Contributes to the economic efficiency of the program by monitoring expenditures and billing systems, tracking and reconciling grants, funding, and revenue, and performing budgeting and bookkeeping functions. 20. Initiates regularly recurring reports and standard form letters. Maintains program records, making periodical audits as necessary, and prepares follow-up reports requiring action on a periodic basis. 21. Performs other job-related duties as assigned by direct supervisor. Minimum Prerequisites 1. High School Diploma or equivalent and four years progressively responsible secretarialexperience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge and ability required to perform the job. 2. Draft and prepare reports, correspondence, and records, using accurate business English, composition, spelling, grammar, and punctuation. 3. Demonstrate a high skill level in using current office technology including keyboard skills, transcription and elementary accounting. 4. Working knowledge of budgeting and bookkeeping practices and procedures. 5. Excellent communication skills to effectively represent policies and procedures to parents, students, other employees, agencies and the general public. 6. Work independently and organize work with minimum supervision. 7. Work with a high degree of accuracy and attention to detail to meet deadlines. 8. Demonstrate keyboarding skills of 60 WPM or as specified for the position. 9. Thorough knowledge of applicable computer software and demonstrated skill with regard to application 10.Physically perform assigned duties. Location: In person at the Grape Street office: 101 North Grape Street, Medford, OR 97501 Length of Position: 258 days (annual year-round position) Salary: Per collective bargaining agreement: $17.71/hr - $21.20/hr starting wage for 2024-2025 school year. Immediate Supervisor: Program Administrator SOESD Benefits (For .50 FTE and Over): Southern Oregon ESD contributes up to $2045.00 per month (family coverage) for health, dental and vision insurance premiums for qualified employees. Employer-paid PERS (Public Employee Retirement System), including additional 6% individual investment account with PERS. 10 paid holidays A generous sick, vacation and discretionary (personal) leave packet is also provided to qualified employees. Health Insurance: OEBB MODA Includes medical, dental, vision & prescription insurance Monthly premium deducted pre-tax Options: Health Savings Accounts Flexible Spending Accounts - medical, day-care expenses Optional Coverage for Additional Life, AD&D, Short Term Disability Insurance through Aflac or American Fidelity 403(b) through Carruth Compliance Consulting Mercy Flights Membership The following physical requirements are essential functions of the Administrative Assistant III : 1. Stand/walk ..............................None X1-4 Hrs/Day 4-6 Hrs/Day 6-8 Hrs/Day 2. Sit ...........................................None 1-4 Hrs/Day 4-6 Hrs/Day X6-8 Hrs/Day 3. Drive........................................None 1-4 Hrs/Day X4-6 Hrs/Day 6-8 Hrs/Day 4. Bending.......................................Frequently XOccasionally Limited Not At All 5. Squat .........................................Frequently XOccasionally Limited Not At All 6. Climb Stairs ................................Frequently XOccasionally Limited Not At All 7. Single Grasping ........................XFrequently Occasionally Limited Not At All 8. Pushing ......................................Frequently XOccasionally Limited Not At All 9. Pulling ........................................Frequently XOccasionally Limited Not At All 10. Fine Manipulation ..................XFrequently Occasionally Limited Not At All 11. Repetitive Foot Controls ...........Frequently Occasionally XLimited Not At All 12. Lifting (less than 25 lbs) .............Frequently XOccasionally Limited Not At All 13. Lifting (25-50 lbs) ......................Frequently XOccasionally Limited Not At All 14. Lifting (50-75 lbs) ......................Frequently Occasionally Limited XNot At All 15. Lifting (75-100 lbs) ....................Frequently Occasionally Limited XNot At All Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable. EQUAL OPPORTUNITY SOESD is an equal opportunity employer that complies with applicable employment discrimination laws, including ORS Ch. 659, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, the Rehabilitation Act of 1973, the Americans with Disabilities Act and the Age Discrimination in Employment Act.

Secretarial/Clerical/Administrative Assistant Our transdisciplinary team of over 30 dedicated teachers, assistants, family consultants, therapists, evaluators, and office professionals at ECS are focused on authentic and supportive relationships, professional growth through coaching and mentoring, and maintaining a "family feel" to our work place. We are intentional in our implementation of a tiered approach for developing children's early language, literacy, and social emotional skills, and have designed a variety of environments and experiences to address the unique and varied learning needs of the children we serve. Bilingual/bicultural applicants encouraged to apply. We welcome diversity in our work environment. About SOESD Southern Oregon ESD is located in the Rogue Valley, the cultural and economic heart of southern Oregon, home to legendary snow-skiing, white-water rafting, kayaking, hiking, fishing, as well as numerous cultural venues and events such as art galleries, the Britt Music Festivals, the Ashland Independent Film Festival, and the renowned Oregon Shakespeare Festival. For more information on living in the Rogue Valley, please see: * Education: ************************ * Cultural Opportunities: ************************ * Recreational Opportunities: ************************* * Health Care: ************************* Adminstrative Assistant II (Early Childhood Services) Position Goal: To assist the program administrator in performing general secretarial tasks, and staff support services which, depending on specific assignments, may include duties such as preparation of correspondence, forms, and reports, composing minutes, receptionist functions, computer processing, spreadsheet and other software, file maintenance, public contact / information dissemination, and budget monitoring. Level of Responsibility/Supervision Employees in this position determine the work methods and procedures used to complete assignments with minimal supervision. The work involves related steps, processes, and/ or methods which require the application of agency policies and the exercise of initiative and judgment in more complex problem solving. Duties & Responsibilities 1. Prepares a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions; in writing or verbally responds to inquiries, requiring general knowledge of agency operations. 2. Compiles, organizes, and maintains program statistical data in a usable form for completing various reports pertaining to federal, state, and county information requirements. 3. Processes purchase orders, expense reimbursement statements, travel requests, and other related requisitions assuring proper approvals, coding and records; purchases office supplies and equipment for the unit, and maintains inventory of supplies and related materials. 4. Performs receptionist functions such as screening incoming calls, taking messages, and/or routing calls; responds to routine questions about programs or services; greets visitors and directs to appropriate location and / or staff person. 5. Sorts, screens, distributes, and responds to correspondence within program / department in a variety of formats (US Mail, courier mail, and e-mail.) 6. Prepares and organizes materials for meetings, arranges for food services, prepares agenda, secures meeting location, composes minutes, prepares correspondence and meeting reminders, transcribes and processes dictation (determining layout and format), and performs follow-up assignments. 7. Coordinates workshops locations, designs brochures, registers participants, and assists presenters in preparation of material. 8. Establishes, maintains, and updates files, lists, records, and logs on computerized and manual record keeping systems; accesses, retrieves, verifies and inputs data pertinent to the program needs. 9. Coordinates staff travel needs including conference registration, hotel accommodations, and transportation requirements. 10. Maintains attendance and other employee records for related program / department. 11. Maintains an appointment calendar for supervisor and staff, schedules appointments and meetings, and assists in day-to-day planning. 12. Maintains inventory of office supplies, and ensures maintenance of office equipment. 13. Supports staff in building systems operations, such as use of computer, fax machine, photo copiers, telephone system, voice mail, and printers. 14. Works as a team member through effective communication and interpersonal skills with staff and community. 15. Establishes and maintains confidentiality with personnel, students, and program/agency information. 16. Make decisions according to established policies. 17. Serve as a contact person for a program, school or other functions, which may include responsibilities for parent, student, or other customer communications, and / or liaison with other agency departments, school districts, or agencies. 18. Performs other job-related duties as assigned by direct supervisor. Minimum Prerequisites 1. High school diploma or equivalent and two years progressively responsible secretarial experience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge, and ability required to perform the job. 2. Draft and prepare reports, correspondence, and records, using accurate business English, composition, spelling, grammar, and punctuation. 3. Demonstrate a high skill level in using current office technology including keyboard skills, transcription and elementary accounting. 4. Work with a high degree of accuracy and attention to detail to meet deadlines. 5. Demonstrate keyboarding skills of 55 WPM 6. Work with minimal supervision under specified guidelines. 7. Effective communication and interpersonal skills. 8. Make decisions according to established policies. 9. Physically perform assigned duties Location: In person at the Gilbert Creek Child Development Center: 1021 NW Highland Ave, Grants Pass, OR 97526 Length of Position: 258 days (annual year-round position) Salary: Per collective bargaining agreement: $15.18/hr - $18.16/hr starting wage for 2023-2024 school year, with anticipated increase for 2024-2025 based on results of bargaining. Immediate Supervisor: Program Administrator SOESD Benefits (For .50 FTE and Over): * Southern Oregon ESD contributes up to $2045.00 per month (family coverage) for health, dental and vision insurance premiums for qualified employees. * Employer-paid PERS (Public Employee Retirement System), including additional 6% individual investment account with PERS. * 10 paid holidays, plus additional paid days off. * A generous sick, vacation and discretionary (personal) leave packet is also provided to qualified employees. Health Insurance: * OEBB MODA * Includes medical, dental, vision & prescription insurance * Monthly premium deducted pre-tax Options: * Health Savings Accounts * Flexible Spending Accounts - medical, day-care expenses * Optional Coverage for Additional Life, AD&D, Short Term Disability Insurance through Aflac or American Fidelity * 403(b) through Carruth Compliance Consulting * Mercy Flights Membership The following physical requirements are essential functions of the Administrative Assistant II : 1. Stand/walk: 1-4 Hrs/Day 2. Sit: 6-8 Hrs/Day 3. Drive: 4-6 Hrs/Day 4. Bending: Occasionally 5. Squat: Occasionally 6. Climb Stairs: Occasionally 7. Single Grasping: Frequently 8. Pushing: Occasionally 9. Pulling: Occasionally 10. Fine Manipulation: Frequently 11. Repetitive Foot Controls: Limited 12. Lifting (less than 25 lbs): Occasionally 13. Lifting (25-50 lbs): Limited 14. Lifting (50-75 lbs): Not At All 15. Lifting (75-100 lbs): Not At All Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable. EQUAL OPPORTUNITY SOESD is an equal opportunity employer that complies with applicable employment discrimination laws, including ORS Ch. 659, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, the Rehabilitation Act of 1973, the Americans with Disabilities Act and the Age Discrimination in Employment Act. Salary15.18 - 18.16 Hour Listing Type Jobs Categories Clerical/Administrative Position Type Full Time Salary Min 15.18 Salary Max 18.16 Salary Type /hr.

Secretarial/Clerical/Administrative Assistant III Amazing Administrative Assistant needed for part- or full-time position! This unique opportunity could be one full time position, shared between Child Care Resource Network and Southern Oregon Early Learning Hub OR it could be two part-time positions, each serving one of these programs. Bilingual in English and Spanish is preferred, but not required. Child Care Resource Network (CCRN) supports training and professional development opportunities in early childhood education. The ideal candidate is comfortable learning new database skills and is detail oriented. Duties include entering and updating training registrations, sending reminder information and Zoom links to participants, creating training evaluations, verifying training attendance and participation, entering completed training attendance, following up on training evaluations, archiving training rosters and evaluations, and keep up with various training opportunities as they arise and answer basic training questions. Occasional evening training support will be required and will be scheduled in advance. The Southern Oregon Early Learning Hub (SOELS) collaborates with local partners and invests funding into Jackson and Josephine counties, to increase access to services for families with children birth to age five. We have a fun team and offer a flexible schedule in a fast paced office environment. The ideal candidate has excellent attention to detail, comfortable using Google Workspace and Excel or the eagerness to learn, and enjoys independent assignments as well as working collaboratively with others. Duties include creating and tracking contracts, receiving and paying invoices, tracking budgets and expenditures, assisting team members with projects, setting up virtual and in-person meetings, supply ordering, and more. Training and support will be provided. If either or both of these positions sound like a good fit for you, we would like to meet you! About SOESD Southern Oregon ESD is located in the Rogue Valley, the cultural and economic heart of southern Oregon, home to legendary snow-skiing, white-water rafting, kayaking, hiking, fishing, as well as numerous cultural venues and events such as art galleries, the Britt Music Festivals, the Ashland Independent Film Festival, and the renowned Oregon Shakespeare Festival. For more information on living in the Rogue Valley, please see: Education: ************************ Cultural Opportunities: ************************ Recreational Opportunities: ************************* Health Care: ************************* Adminstrative Assistant III (CCRN & SOELS) Position Goal To assist the program administrator in performing a full range of secretarial and specialized staff duties to support program and other operations requiring specific knowledge of agency programs, functions, policies, and procedures and may exercise technical and functional direction and guidance over clerical staff. Typical duties depend on specific assignments and may include: assist in budget preparation and monitoring, providing staff support to directors, coordinators, supervisors, and outside agencies; serving as a representative for the program as directed by the administrator. Level of Responsibility / Supervision Employees in this position are distinguished by the greater complexity of and breadth of office assignments requiring expertise in the full range of secretarial skills. Duties at this level are performed independently and often involve the completion of varied and unrelated assignments or technical functions over which the employee has exclusive or near-exclusive control. Assignments at this level require technical and detailed knowledge of program and agency functions and procedures. Duties & Responsibilities (Positions may consist of some or all of the following duties) 1. Prepares a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions; in writing or verbally responds to inquiries, requiring general knowledge of agency operations. 2. Compiles, organizes, and maintains program statistical data in a usable form for completing various reports pertaining to federal, state, and county information requirements. 3. Processes purchase orders, expense reimbursement statements, travel requests, and other related requisitions assuring proper approvals, coding and records; purchases office supplies and equipment for the unit, and maintains inventory of supplies and related materials. 4. Performs receptionist functions such as screening incoming calls, taking messages, and/or routing calls; responds to routine questions about programs or services; greets visitors and directs to appropriate location and / or staff person. 5. Sorts, screens, distributes, and responds to correspondence within program / department in a variety of formats (US Mail, courier mail, and e-mail.) 6. Prepares and organizes materials for meetings, arranges for food services, prepares agenda, secures meeting location, composes minutes, prepares correspondence and meeting reminders, transcribes and processes dictation (determining layout and format), and performs follow-up assignments. 7. Coordinates workshops locations, designs brochures, registers participants, and assists presenters in preparation of material. 8. Establishes, maintains, and updates files, lists, records, and logs on computerized and manual record keeping systems; accesses, retrieves, verifies and inputs data pertinent to the program needs. 9. Coordinates staff travel needs including conference registration, hotel accommodations, and transportation requirements. 10. Maintains attendance and other employee records for related program / department. 11. Maintains an appointment calendar for supervisor and staff, schedules appointments and meetings, and assists in day-to-day planning. 12. Oversees inventory of office supplies, and ensures maintenance of office equipment 13. Supports staff in building systems operations, such as use of computer, fax machine, photo copiers, telephone system, voice mail, and printers 14. Works as a team member through effective communication and interpersonal skills with staff and community. 15. Establishes and maintains a high level of confidentiality with personnel, students, and program/agency information.Make decisions independently according to established policies 16. Serve as the key contact person for a program, school or other functions, which may include responsibilities for parent, student, or other customer communications, and/or liaison with other agency departments, school districts, or agencies. 17. Compiles data from varied sources and makes summary reports. May involve statistical calculations and tabulations in accordance with established formulas and equations. May involve obtaining quotes from vendors as directed and providing printing estimates to customers. 18. Researches files and records for information as directed or based on department policies or legal requirements. 19. Contributes to the economic efficiency of the program by monitoring expenditures and billing systems, tracking and reconciling grants, funding, and revenue, and performing budgeting and bookkeeping functions. 20. Initiates regularly recurring reports and standard form letters. Maintains program records, making periodical audits as necessary, and prepares follow-up reports requiring action on a periodic basis. 21. Performs other job-related duties as assigned by direct supervisor. Minimum Prerequisites 1. High School Diploma or equivalent and four years progressively responsible secretarialexperience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge and ability required to perform the job. 2. Draft and prepare reports, correspondence, and records, using accurate business English, composition, spelling, grammar, and punctuation. 3. Demonstrate a high skill level in using current office technology including keyboard skills, transcription and elementary accounting. 4. Working knowledge of budgeting and bookkeeping practices and procedures. 5. Excellent communication skills to effectively represent policies and procedures to parents, students, other employees, agencies and the general public. 6. Work independently and organize work with minimum supervision. 7. Work with a high degree of accuracy and attention to detail to meet deadlines. 8. Demonstrate keyboarding skills of 60 WPM or as specified for the position. 9. Thorough knowledge of applicable computer software and demonstrated skill with regard to application 10.Physically perform assigned duties. Location: In person at the Chevy Way office: 918 Chevy Way, Medford, OR 975014 Length of Position: 258 days (annual year-round position) Salary: Per collective bargaining agreement: $17.71/hr-$21.20/hr starting range for the 2024-2025 school year, with annual step increases as you move across the salary schedule. Immediate Supervisor: Program Manager SOESD Benefits (For .50 FTE and Over): Southern Oregon ESD contributes up to $2045.00 per month (family coverage) for health, dental and vision insurance premiums for qualified employees. Employer-paid PERS (Public Employee Retirement System), including additional 6% individual investment account with PERS. 10 paid holidays A generous sick, vacation and discretionary (personal) leave packet is also provided to qualified employees. Health Insurance: OEBB MODA Includes medical, dental, vision & prescription insurance Monthly premium deducted pre-tax Options: Health Savings Accounts Flexible Spending Accounts - medical, day-care expenses Optional Coverage for Additional Life, AD&D, Short Term Disability Insurance through Aflac or American Fidelity 403(b) through Carruth Compliance Consulting Mercy Flights Membership The following physical requirements are essential functions of the Administrative Assistant III : 1. Stand/walk ..............................None X1-4 Hrs/Day 4-6 Hrs/Day 6-8 Hrs/Day 2. Sit ...........................................None 1-4 Hrs/Day 4-6 Hrs/Day X6-8 Hrs/Day 3. Drive........................................None 1-4 Hrs/Day X4-6 Hrs/Day 6-8 Hrs/Day 4. Bending.......................................Frequently XOccasionally Limited Not At All 5. Squat .........................................Frequently XOccasionally Limited Not At All 6. Climb Stairs ................................Frequently XOccasionally Limited Not At All 7. Single Grasping ........................XFrequently Occasionally Limited Not At All 8. Pushing ......................................Frequently XOccasionally Limited Not At All 9. Pulling ........................................Frequently XOccasionally Limited Not At All 10. Fine Manipulation ..................XFrequently Occasionally Limited Not At All 11. Repetitive Foot Controls ...........Frequently Occasionally XLimited Not At All 12. Lifting (less than 25 lbs) .............Frequently XOccasionally Limited Not At All 13. Lifting (25-50 lbs) ......................Frequently XOccasionally Limited Not At All 14. Lifting (50-75 lbs) ......................Frequently Occasionally Limited XNot At All 15. Lifting (75-100 lbs) ....................Frequently Occasionally Limited XNot At All Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable. EQUAL OPPORTUNITY SOESD is an equal opportunity employer that complies with applicable employment discrimination laws, including ORS Ch. 659, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, the Rehabilitation Act of 1973, the Americans with Disabilities Act and the Age Discrimination in Employment Act.

Job Title: Secretary I SECRETARY I Phoenix High School Individuals wishing to apply for this position should submit a completed District application and resume by going to our Employment Page. If you have any questions about the application process, please contact Human Resources at ************. CLOSING DATE: Until Filled REPORTS TO: Building Administration SALARY: Starting wage $17.96 to $22.94 per hour, depending on experience JOB DESCRIPTION: ?Athletic Program and Front Office Support - This Secretary I position plays a vital role in providing essential administrative and organizational support to the Athletic Director and the athletic program. Key responsibilities include Administrative Support, Scheduling, Transportation & Logistics, Athlete & Coach Records, Event Support, and Technology & Facilities Management. Additionally, this position supports the high school's front office and contributes to the overall efficiency and effectiveness of the school through clerical and receptionist services. Other related duties may be assigned as necessary. Responsibilities for this role include: Performing clerical and computer-based tasks, including data and record-keeping and preparing correspondence. Answering phones, greeting visitors, and assisting the public and staff at the front desk. Supporting student health care needs, as well as supervising designated areas such as the grounds and cafeteria. Contributing to the efficient operation of the school office by providing a wide range of administrative and organizational support. This position requires a highly organized and professional individual who thrives in a fast-paced environment and is committed to supporting both the athletic program and the school's broader mission. QUALIFICATIONS: High school diploma or equivalent. Two years of office experience. Computer literacy. Proficiency with Microsoft office programs: Word, Excel, Google docs, Publisher. Knowledge of modern office methods, practices, and procedures; business English, spelling, and math calculations. Ability to multitask and remain flexible in a fast paced environment. Must have excellent customer service skills. Strong interpersonal and communication skills. Physical demands needed: ability to communicate with students, co-workers, and the public; ability to communicate over the telephone; ability to respond to telephone, bells, students, co-workers, etc.; ability to respond to classroom disturbances, visual cues, student requests, etc.; ability to read written materials; ability to operate office equipment; ability to carry or lift light loads (25 lbs). PREFERENCES: Knowledge of Power School. Bilingual in Spanish and English highly desirable. All applicants will be considered carefully. Those candidates selected for interviews will be notified shortly after the closing date. Applicants are asked not to call for interviews. All applicants will be notified when the position is filled. Phoenix-Talent School District #4 is an Equal Opportunity Employer and, in accordance with Federal and State Legislation, does not discriminate on the basis of race, sex, religion, age, national origin, or marital status, physical or mental disability in employment practices or educational programs. Phoenix-Talent School District #4 is an Equal Opportunity Employer and, in accordance with Federal and State Legislation, does not discriminate on the basis of race, sex, religion, age, national origin, or marital status, physical or mental disability in employment practices or education programs. If you need special accommodations because of a disability, please contact the personnel office at 535-1517 Voice/TDD. Any offer of employment made by Phoenix-Talent Schools is contingent upon satisfactory results of criminal history verification- a background check for any convictions directly related to the duties and responsibilities of the position. Unless otherwise required by law, only job-related convictions will be considered and will not automatically disqualify the applicant from employment.