Administrative associate jobs in New Orleans, LA - 133 jobs

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Administrative Assistant position in our New Orleans Office. This position is on-site five days per week. The Position Key Responsibilities: Assist on various projects, communications, expenses and scheduling Use good judgment when acting on behalf of the executives Maintain schedules and calendars, independently organizing documents needed for project follow up, and providing reminders of upcoming meetings, conference calls, etc. Prepare and send emails, memos, and Excel and PowerPoint documents as needed or directed Extensive proofreading & editing of documents Qualifications 1+ years' experience as an administrative assistant, or comparable position, supporting upper management Exceptional attention to detail, note taking, document management & organization Flexible self-starter who demonstrates initiative & follow through Superior communication both verbal and written skills Strong proof reading, editing and writing skills Ability to execute projects on an autonomous, proactive & timely basis Highly Proficient in Microsoft Office Excel, PowerPoint, Excel & Word Assist on various projects, communications, expenses and scheduling Ability to work in a fast-paced environment Insurance coverage experience is a plus Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

The Administrative Assistant performs general administration duties such as record keeping, data entry and scheduling. The position also performs light clerical duties such as copying, faxing, and filing. The Assistant helps with the general operations of the administrative office. The position orders office supplies and provides administrative support for department leadership. The position may assist with major projects related to the initiatives of the department.• Proficiency with Microsoft Office products, including Outlook, Excel and Word. * Ability to communicate effectively and courteously in person, on the phone, and via e-mail * Strong organizational skills. * Proficiency with general office equipment (copy machine, fax machine, printers, etc.) * High School Diploma or Equivalent * 1 year of administrative experience * Reception experience * Ability to perform at a high level in an open office environment * Experience with financial reconciliation * Ability to take on and complete tasks with little guidance

The administrative specialist is responsible for providing administrative and clerical support. The administrative specialist role requires a high level of confidentiality and professional conduct. The position also requires tact, prompt responses to constituent calls and email, and protocol. Under the general supervision of the Vice President for Academic Affairs and with an understanding of the university, including its priorities and expectations, the administrative specialist is responsible for the synthesis of information for the Assistant Vice President for Institutional Research and Effectiveness and the Dean of Faculty and Student Academic Support Services. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential duties and responsibilities of this position include the following and other duties may be assigned: Act as the Office of Academic Affairs ombudsman by greeting visitors and answering phone calls. Direct visitors and callers to appropriate area or person. Screen incoming calls, and respond independently when appropriate for the Vice President for Academic Affairs, Assistant Vice President for Institutional Research and Effectiveness and the Dean of Faculty and Student Academic Support Services. Provide administrative support to the Assistant Vice President for Institutional Research and Effectiveness and the Dean of Faculty and Student Academic Support Services. Read, date stamp, and route incoming mail and locate, and attach appropriate file to correspondence to be answered. Prepare outgoing mail and correspondence, including e-mail and faxes. Maintain and file documents and records for the Office of Academic Affairs. Organize and maintain a filing system of documents and records for the Office of Academic Affairs and file correspondence and other records. Compose, handle, and make copies of correspondence or other printed materials and type routine correspondence. Schedule meetings and arrange conference calls. Order and maintain supplies and arrange for equipment maintenance. Manage the Academic Affairs email account. Manage the Academic Affairs Twitter account. Perform other duties as assigned by the Vice President for Academic Affairs, Assistant Vice President for Institutional Research and Effectiveness, and the Dean of Faculty and Student Academic Support Services. SUPERVISORY RESPONSIBILITIES Work study students as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and other MS functions. Proficiency with Google Drive and Google files. Proficiency with Adobe Sign and PDFs. Proficiency with social media, Twitter, in particular. Demonstrated ability to exercise good judgment and discretion in handling sensitive and confidential information. Excellence communication and interpersonal skills to effectively deal with diverse groups and individuals at various levels within the organization and the public. EDUCATION and/or EXPERIENCE A bachelor's degree (B.A. or B.S.) from four-year college or university required. At least 1-2 years of previous experience as an administrative assistant or similar position is required. Previous experience working in a higher education or secondary education office environment preferred. Familiarity with higher education structures, governance practices, and budgeting processes acceptable. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. Ability to write routine reports and correspondence. Ability to speak effectively. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. SPECIAL REQUIREMENTS Employee must maintain confidentiality in all work performed. Must be flexible in work schedule. Must be willing on infrequent occasions to work evenings or weekends for special events, report preparation or proposal deadlines. Note: This position will require lifting and moving boxes, files, and other office materials; must be able to lift/move boxes and files weighing a maximum of 25 pounds. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT The work environment characteristics here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Our Property Administrative Specialists play an important role in a number of vital hotel functions. At our hotels, Property Administrative Specialists work across departments (e.g., Guest Services, Engineering, Food & Beverage) to support administrative needs. Whether providing administrative support (e.g., prepare documents using word processing, spreadsheet, database, or presentation software), serving as the point of contact for clients and vendors, or acting as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event), our Property Administrative Specialists get the job done. They are critical to ensure smooth operations throughout the entire hotel. No matter what position you are in, there are a few things that are critical to success - creating a safe workplace, following company policies and procedures, upholding quality standards, and ensuring your uniform, personal appearance, and communications are professional. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Stand, sit, or walk for an extended period of time. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors. At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

Position: Administrative Support Assistant (Part-Time) Reports To: ADMINISTRATIVE ASSISTANT AND UPPER MANAGEMENT At-Will Employment You are free to terminate your employment with Divine Intervention Rehabilitation at any time, with or without a reason, and Divine Intervention Rehabilitation has the right to terminate your employment or the employment of others at any time, with or without a reason. Although Divine Intervention Rehabilitation may choose to terminate employment for cause, cause is not required. This is called “at-will” employment. Position Summary The Administrative Support Assistant provides professional, confidential, and efficient administrative support to the agency's clinical and administrative teams. This position plays a key role in maintaining organized records, supporting client service coordination, and ensuring compliance with agency, state, and federal standards , including HIPAA confidentiality requirements. The ideal candidate demonstrates professionalism, attention to detail, and a strong commitment to supporting quality mental health care delivery. Qualifications: High school diploma or equivalent required; associate degree in business, human services, or a related field preferred. Minimum of one year of administrative experience in a healthcare, behavioral health, or social service setting preferred. Knowledge of HIPAA regulations and client confidentiality standards. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn EHR or case management software. Excellent organizational and time management skills with attention to accuracy and detail. Strong written and verbal communication skills. Ability to work independently and as part of a multidisciplinary team. Professional demeanor, discretion, and dependability are essential. Work Schedule Part-time position: 15-20 hours per week. Flexible schedule within standard business hours. The prospective candidate must also meet the following requirements: Pass state background check Pass TB screening Pass drug screening test OTHER REQUIRED ABILITIES: Team player Strong written and verbal communication skills Strong organization and multi-tasking skills Ability to work efficiently with diverse populations We are interested in SERIOUS candidates only!

Job Description About the Role We are seeking an experienced Administrative Professional who thrives in a high-volume, fast-paced environment and is eager to contribute to a growing company. The ideal candidate will be proactive, organized, and customer-focused, with strong administrative and accounting support skills. Ideal Candidate Qualifications Minimum 5 years of experience in administration, customer service, or order processing Strong understanding of accounting principles (A/P, A/R, invoicing, etc.) Highly organized, detail-oriented, and capable of managing multiple responsibilities without oversight Takes initiative and ownership of tasks beyond assigned duties to support overall company success Possesses excellent problem-solving skills, able to resolve issues independently Demonstrates a positive, customer-first attitude-every phone call answered with a smile in their voice and a commitment to excellent service Thrives under pressure and handles multiple priorities efficiently and effectively Proficient in Microsoft Word, Excel, internet navigation, and able to quickly learn custom Windows-based enterprise software Bilingual in English and Spanish preferred (not required) Inventory management experience is a plus Key Responsibilities Duties may include, but are not limited to: Primary responsibility in Accounts Payable, Accounts Receivable, or Invoicing Performing general administrative duties Responding to customer inquiries, ensuring prompt resolution of issues Tracking workflows and holding team members accountable for task completion Answering phones, taking and processing customer orders, directing calls, and taking messages Communicating clearly with customers, coworkers, and vendors to relay information and resolve issues Organizing and maintaining customer files; matching picking tickets, delivery documents, and filing completed orders Entering and monitoring claims for returns, cancellations, and damaged items Issuing purchase orders for approved company expenses Responding to customer requests for certificates of liability insurance or proof of workers' compensation coverage Collaborating closely with the warehouse team to manage and spot-check inventory Work Hours Monday - Friday | 8:00 AM - 5:00 PM Additional hours may be required to meet deadlines and business needs. Benefits Work with a dynamic team, Holiday pay, 2 weeks VTO, 1 week STO, Retirement Match Plan after 1 year, Health, Dental, and Vision Insurance available

Job Description Job Type: Full-Time Why Work With Us? The Orpheum is more than a venue-it's a cornerstone of New Orleans culture. Join a creative, collaborative team that brings amazing events to life in a beautiful, historic space. No two days are the same, and there's always music in the air Description: The historic Orpheum Theater is seeking a highly organized and detail-oriented Accounting & Administrative Coordinator with strong QuickBooks experience to join our small but mighty team. This role is ideal for someone who thrives in a fast-paced, creative environment and has a passion for live entertainment, concerts, and private events. Applicants without prior QuickBooks Experience will not be considered. Key Responsibilities: Accounting & Bookkeeping: Manage day-to-day financial operations using QuickBooks and Bill.com Handle invoicing, billing, vendor payments, and financial reporting Maintain accurate and up-to-date records with a strong focus on detail and efficiency Assist with budgeting and reconciliation for concerts and special events Support payroll tracking and expense categorization Administrative Support: General office administration and coordination Assist in communication with vendors, clients, and staff Maintain and organize digital files and internal records Marketing & Social Media: Assist in managing the Orpheum Theater's social media accounts (Instagram, Facebook, etc.) Create simple, engaging graphics using Canva Update website content as needed (event info, images, basic copy) Support event marketing campaigns and audience outreach efforts Qualifications: Strong, hands-on experience in QuickBooks and Bill.com is required Proven accounting experience-venue, concert, or event-based accounting is a major plus Excellent organizational and time-management skills Strong written and verbal communication skills Experience with Canva, basic graphic design, and social media platforms Familiarity with basic website updating (e.g., Squarespace, WordPress) Passion for the arts, music, and live entertainment is a bonus

Administrative Assistant - Attendance Coordinator: 2025-2026 Title: Administrative Assistant - Attendance Coordinator: 2025-2026 Description: Minimum Qualifications * Bachelor's degree or equivalent professional experience. * Demonstrated experience using PowerSchool Data System. * Strong organizational skills with excellent attendance history. * Exceptional interpersonal and communication skills to work effectively with families, students, and staff. * Proficiency in Microsoft Word, Excel, and PowerPoint. * Ability to maintain confidentiality and demonstrate professionalism in all interactions. Primary Duties and Responsibilities The Administrative Assistant - Attendance Coordinator will play a critical role in maintaining accurate records, supporting school operations, and ensuring compliance with state and district attendance requirements. Key duties include: * Attendance Management o Monitor, record, and reconcile daily student attendance in PowerSchool. o Generate and distribute attendance reports to school leaders, teachers, and district officials. o Identify students at risk of chronic absenteeism and flag cases for administrative follow-up. o Prepare state-required attendance documentation in compliance with LDOE guidelines. * Family and Student Engagement o Communicate promptly with families regarding absences, tardies, or attendance concerns. o Support parent conferences related to attendance issues, including interpreting data and assisting with action plans. o Build positive relationships with families to encourage consistent student presence in school. * Collaboration and Support o Work closely with the Attendance Team, counselors, and administrators to implement attendance improvement strategies. o Coordinate with the school nurse, social workers, and community partners on attendance-related interventions. o Assist with the planning and documentation of attendance incentive programs. * Administrative Responsibilities o Maintain accurate student and staff attendance files, logs, and correspondence. o Provide clerical and organizational support to the front office as needed. o Support compliance reporting and assist with audits related to student attendance. o Manage sensitive information with discretion and confidentiality. * Professional Expectations o Demonstrate punctuality and reliability in all assigned tasks. o Participate in professional development sessions relevant to attendance and data management. o Exhibit a welcoming, service-oriented attitude in interactions with staff, students, and visitors. Requirements: POWERSCHOOL EXPERIENCE Salary: Contract: 12 Months Salary Range: $35,000 - $50,000

Pay: $18-$19 per hour Schedule: Monday-Friday, 8:00 AM-5:00 PM (Occasional evenings or weekends with advance notice) The home improvement industry is broken. Renuity is here to fix it. We're on a mission to revolutionize home improvement, making it faster, easier, and stress-free to upgrade your home inside and out. Whether it's a new bath, a custom closet, or exterior upgrades, we help people create homes they love - without the hassle. With expert teams in 36 states and counting, there's probably a Renuity home in your neighborhood. And we're just getting started. If you're ready to build the future of home improvement, join us. About the Role We're looking for a detail-oriented Retail Partnerships Administrative Assistant to support our retail marketing operations. In this role, you'll help keep our retail partnerships running smoothly by managing data, supporting payroll and commissions, and producing reports that help leadership track performance and ensure accuracy. This is a great opportunity for someone who enjoys working behind the scenes, loves organization and spreadsheets, and wants to be part of a fast-paced, growing organization. What You'll Do As a Retail Partnerships Administrative Assistant, you'll play a key role in supporting our retail teams by: Maintaining accurate lead and job-level data in retail partner CRM portals Supporting Brand Ambassador timecard tracking and submission Assisting with commission tracking and reporting Managing and updating scheduling templates to support retail coverage Preparing and distributing performance and productivity reports Ensuring data accuracy and compliance with retail partner requirements Responding to reporting, payroll, and data requests from leadership Supporting process improvements across reporting and administrative workflows Your work ensures teams are supported, paid accurately, and able to focus on delivering results. What We're Looking For 1-3+ years of experience in an administrative, operations, or reporting support role Strong attention to detail and comfort working with data and spreadsheets Organized, reliable, and able to manage recurring deadlines Clear communication skills and a collaborative working style Comfort supporting payroll- and commission-related processes Proficiency with Microsoft Excel (Excel skills assessment required pre-interview) Technology & Tools You'll work regularly with Microsoft Office 365 and will be trained on systems such as: ADP Lead Perfection Salesforce Other internal reporting and scheduling tools Work Environment & Physical Requirements This role is primarily office-based and may include: Sitting or standing for extended periods Regular computer and phone use Occasional lifting of up to 25-50 lbs Light travel (up to 10%) as business needs require Reasonable accommodations will be provided for qualified individuals with disabilities. Why Join Us Consistent weekday schedule with predictable hours Competitive hourly pay Opportunity to grow within a national organization Collaborative team environment Exposure to retail operations, reporting, and compliance If you're organized, detail-driven, and enjoy supporting teams through accurate data and strong processes, we'd love to hear from you. Apply today and join our New Orleans team! About Us: Renuity is a national leader in the direct-to-consumer home improvement industry, dedicated to transforming spaces and enhancing lives. As one of the fastest-growing providers in the country, we operate under the Renuity brand and through a network of trusted regional companies-including Mad City Windows & Baths, Statewide Remodeling, Rite Window, and Closet America. Backed by private equity and fueled by an ambitious growth strategy, Renuity has expanded rapidly through strategic acquisitions. Today, we're focused on unifying our brands, streamlining operations, and delivering exceptional service to homeowners nationwide. We've already helped hundreds of thousands of customers upgrade their homes with quality products and expert installation-at competitive prices. At Renuity, you'll join a dynamic, fast-paced, and collaborative team where your work directly contributes to the company's success. Our people work closely with executive leadership, embrace innovation, and drive real impact. Whether you're in the field or at HQ, you'll be part of shaping the future of home improvement-and building a career you can be proud of. To learn more, visit ******************** Renuity and its affiliates are committed to equal opportunity. We value and embrace diversity and inclusion of all Team Members. If you have a disability under the Americans with Disabilities Act or similar law, and you need an accommodation during the application process or to perform these job requirements, or if you need a religious accommodation, please contact ******************************. If you have a question regarding your application, please contact ****************** To access Renuity's Privacy Policy, please click here: Privacy Policy

A client of Insight Global who is a global leader in activated carbon manufacturing and environmental purification technologies, is seeking a Plant Administrative Specialist for their Pearl River Plant (PRP). This specialist will provide comprehensive administrative support across production, raw materials, compliance, payroll, HR coordination, and plant operations. The role is responsible for maintaining critical documentation, supporting environmental and regulatory reporting, coordinating materials and SAP transactions, processing weekly payroll, scheduling plant activities, and serving as an administrative hub for multiple departments. This is a full time onsite opportunity supporting plant leadership and operational teams in a fast paced manufacturing environment. Key Responsibilities - Plan, schedule, and organize plant functions, meetings, hiring activities, and operational events - Compile and distribute monthly campaign summary data and production related reports - Process weekly payroll for plant employees; maintain accurate employee records and timesheet approvals - Maintain plant petty cash, postal services, office supplies, and travel arrangements - Complete and manage monthly expense reports and assist with Profit Plan preparation - Perform and maintain regulatory and compliance documentation including: o Waste manifests o Discharge monitoring reports o Radioactive inspection documentation o Emissions, incident, CAM, and OSHA 300 reporting - Support the ordering, scheduling, and receiving of coal and raw materials, including maintaining coal usage models - Execute all SAP transactions related to coal and raw material receipts, transit movements, and discrepancy resolution - Perform goods receipts for raw materials and collaborate with procurement for issue resolution - Coordinate cross functional communication with production, HR, finance, EH&S, and plant management - Support plant improvements and assist leadership with special administrative projects and audits - Maintain consistent documentation standards and uphold all plant, safety, and compliance procedures We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements - 3-5 years of administrative support experience, preferably in a manufacturing, industrial, or plant environment - Strong data entry accuracy and speed; ability to manage and track high volume documentation - Experience with any ERP system (SAP strongly preferred), including data transactions, goods receipts, and raw material tracking - Proficiency in Microsoft Office (Excel for tracking/reporting, Outlook, Word, Teams - Strong communication, organization, and professional soft skills; ability to collaborate with production, HR, EHS, and management - Ability to manage multiple workflows such as payroll, reporting, compliance documents, and procurement simultaneously - Payroll processing experience (weekly payroll for plant employees) - SAP experience specific to raw materials, goods receipts, and coal related transit transactions - Experience supporting compliance reporting (waste manifests, discharge monitoring, emissions, OSHA 300 logs) - Familiarity with raw material handling or supply chain operations - Exposure to environmental, safety, or regulatory documentation (CAM reports, inspections, incident logs) - Experience providing administrative support to EH&S, production, and plant leadership teams

Service Areas Include: Iberville, St. Helena, East Feliciana, West Feliciana, East Baton Rouge, West Baton Rouge, Livingston, Pointe Coupee, St. John, St. James, Assumption, Lafourche, Terrebonne, St. Charles, Evangeline, St. Landry, Acadia, St. Martin, Lafayette, Iberia, St. Mary, Vermilion, Beauregard, Allen, Calcasieu, Jefferson Davis, Cameron, Winn, LaSalle, Grant, Catahoula, Concordia, Rapides, Avoyelles, Vernon, Caddo, Bossier, Webster, Claiborne, Lincoln, Natchitoches, Sabine, Red River, Bienville, De Soto, Union, Morehouse, West Carroll, East Carroll, Ouachita, Madison, Caldwell, Franklin, Tensas, Richland, and Jackson Parishes. Overview: Struction Solutions is seeking motivated and detail-oriented Clerk Typists to support administrative and clerical operations across multiple parishes in Louisiana. The ideal candidate will have excellent typing skills, strong attention to detail, and the ability to manage a variety of clerical duties efficiently. This role supports both field and office staff to ensure smooth day-to-day operations. Key Responsibilities: Type and format correspondence, reports, forms, and other documents accurately. Perform general office tasks, including filing, data entry, copying, and scanning. Maintain and organize records, logs, and documentation for ongoing projects. Answer phone calls, route inquiries, and provide information to staff or the public. Prepare meeting minutes, memos, and internal communications as directed. Support scheduling, mail handling, and office supply management. Ensure data accuracy and confidentiality in all administrative processes. Provide clerical support to management, field teams, and administrative departments as needed. Qualifications: High school diploma or GED (required). Previous clerical, office, or administrative experience preferred. Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint). Strong typing and proofreading skills with attention to detail. Excellent written and verbal communication abilities. Highly organized, dependable, and able to manage multiple priorities. Willingness to travel within Louisiana as needed. Preferred Experience: Experience in construction, engineering, or government agency settings. Familiarity with document management systems or project documentation standards. Knowledge of public works or administrative procedures. View all jobs at this company

gTANGIBLE Corporation (gTC), ****************** is a C corporation and a registered Government contractor that provides services and solutions in: National Security Programs Professional, Administrative, and Management Support Mission and Warfighter Support We are a Service Disabled Veteran Owned Small Business (SDVOSB) and the founder has years of successful experience in the Government contracting arena. Our leadership team is an exceptional group of Government contracting professionals. gTANGIBLE is in the process of identifying candidates for the following position. Requisition Type: Full Time Position Status: Contingent Position Title: Administrative Assistant Location: New Orleans, LA Duties and Responsibilities Provide support, assess and provide suggested administrative process solutions related to the Gulf Coast Ecosystem Restoration Council (GCERC) administrative operations. Duties include the following: Prepares, analyzes, and assists in hiring, staffing, administrative support to staff and GCERC management. Conducts special analyses, reports, surveys, inquiries, and evaluations regarding administrative matters using GCERC grants and financial systems. Prepares oral and written reports and presentations; that present clearly, concisely and effectively, analytical results or evaluations and studies performed regarding administrative matters, provides staff support for formal presentations. Evaluates opportunities for improvements in management systems; presents advice and recommendations for review and implementation. Assists in liaison for various Federal Agencies providing support to the Agency Memorandum of Understanding (MOU)/Interagency Agency Agreements (IAA). Maintains Administrative tickler for Admin requirements such as data calls, correspondence, MOU/IAAs, contracts to ensure all deadlines are met early or on time. Makes significant recommendations for improved work methods, organizational structure, records and files management processes, staffing patterns, procedures for administering administrative services, guidelines and procedures. Provides administrative and management advice and assistance to managers. supervisors and employees on matters pertaining to human resources, travel, training, time and attendance, equipment, supplies, office space, telecommunications, general logistics support and the government credit card program. Assists Purchase Card holder in maintaining for micro purchases documentation for the Agency. Ensures proper documentation is maintained for purchase card purchases in accordance with Agency policy and coordinates with Financial personnel on proper and timely monthly accounting reallocation and submittal of statements prior to end of month deadlines. Knowledge and Qualifications 4-year undergraduate degree desirable; minimum of high school or GED equivalent. US Citizen Minimum two (2) years of the general experience; shall include specialized analytical and programmatic experience in business, management, stakeholder communications. and other relevant areas. Oral and written communication skills to effectively exchange information and convey ideas and concepts to a variety of stakeholders. Ability to use a personal computer to access and retrieve data and information with experience in GSuite. Extensive experience with handling MOUs/IAAs, to include staffing, developing, routing, verifying correct information. Experience with querying/formatting/interpreting reports from the Department of Treasury Administrative Resource Center OBI & G Invoice & HR systems interface. Experienced in working with computer-generated reports and extracting data from databases to develop and generate information and summary data to support such activities as technical evaluations, management and financial record keeping. Knowledge with GCERC grants system RAAMs Knowledge of Federal Purchase Card process and regulations Knowledge of Federal Travel procedures and with the CONCUR travel system Has experience with Bureau of Fiscal Service HR processes Has experience or training in G invoice IAA management system Ability and willingness to receive training and direction. Ability to read and interpret general procedural guidelines. gTANGIBLE Corporation is an equal opportunity employer and does not discriminate against any employee or applicant because of race, age, sex, color, physical or mental disability, religion, sexual orientation, marital status, national origin, or political affiliation.

Job Description Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Administrative Assistant position in our New Orleans Office. This position is on-site five days per week. The Position Key Responsibilities: Assist on various projects, communications, expenses and scheduling Use good judgment when acting on behalf of the executives Maintain schedules and calendars, independently organizing documents needed for project follow up, and providing reminders of upcoming meetings, conference calls, etc. Prepare and send emails, memos, and Excel and PowerPoint documents as needed or directed Extensive proofreading & editing of documents Qualifications 1+ years' experience as an administrative assistant, or comparable position, supporting upper management Exceptional attention to detail, note taking, document management & organization Flexible self-starter who demonstrates initiative & follow through Superior communication both verbal and written skills Strong proof reading, editing and writing skills Ability to execute projects on an autonomous, proactive & timely basis Highly Proficient in Microsoft Office Excel, PowerPoint, Excel & Word Assist on various projects, communications, expenses and scheduling Ability to work in a fast-paced environment Insurance coverage experience is a plus Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

The Career Development Office Programs and Communications Assistant sits at the front desk of the office and serves as the initial point of contact for students, alumni, legal professionals, and University personnel. In addition, the Assistant will handle various administrative tasks, including helping with budget requests, managing office inventory, coordinating and publicizing office-sponsored student and employer events/programs, responding to emails and telephone calls from employers, students, and members of the legal community, and managing the Office's Symplicity job posting system. The Assistant will also research and create/maintain resources regarding legal job opportunities for students and graduates in various states and practice areas. The Assistant will also create the Office student newsletter. Examples of Duties * Maintain a professional, confidential, and inviting atmosphere for students, alumni, employers, and visitors. * Acts as the first point of contact in the reception area of the Law Career Development Office, including welcoming and assisting students, alumni, employers, and other visitors at the front desk, answering the telephone, and responding to the office email. * Manage the Symplicity system, including updating and tracking job postings, maintain employer, student, and alumni databases, and answering student and employer questions about Symplicity * Support office administrative functions, including maintaining an inventory of office supplies and office equipment; creating and submitting P.O. orders, check requests, and travel-related reimbursements; managing conference registrations and other professional association dues and membership payments; receiving and distributing mail; and other duties as assigned. * Coordinate all Office-sponsored events/programs, including scheduling; securing event space, parking passes, catering, and publicizing events. * Advertise events, programs, and professional opportunities to students as relevant, over email, social media, and via weekly newsletter. * Research and create/maintain resources regarding legal job opportunities for students and graduates in various states and practice areas. Additional Responsibilities: * Other duties as assigned. Typical Qualifications * High school degree, GER, or equivalent required. * Minimum 1 year of office environment, customer service, or related experience required. * Ability to manage scheduling and troubleshoot as needed. * Strong attention to detail, excellent organizational skills, ability to multi-task, flexibility, and comfort learning new and existing technology. * Excellent professional communication skills, both verbal and written. * Ability to create a welcoming environment for students and to work proactively with school staff, faculty, and administration in a collegial team environment. * Proficient in MS Word, Excel, and Adobe. * Resume and cover letter required. Preferred Qualifications * Bachelor's degree. * Technical editing experience. * Event planning experience. Physical Requirements: * Ability to sit at desk for 7.5 hours, ability to type for 7.5 hours, occasional lifting of light items, limited local travel. * Ability to perform job duties with or without reasonable accommodation.

PLEASE DO NOT CALL REGARDING OPEN POSITIONS SECRETARY Perform clerical office duties in the corporate office requiring knowledge of office management systems and procedures. Duties include answering phones, typing, office machine operation, maintaining files. Essential Duties: • Answer phones, direct calls, and take messages. • Operate copiers, scanners, fax machines, and computers. • Maintain and update filing, inventory, mailing, and databases. • Sort incoming mail. • Type miscellaneous documents as required. • Communicate with customers, vendors, and employees to explain information, take orders, and address complaints. • Other duties may arise as directed by the president, executive vice president and project managers. • Full-time position, benefits, hourly pay. Qualifications: • Knowledge of proper use of word processing and spreadsheet software. • Ability to understand, follow and transmit written and oral instructions. • Possess excellent communication skills, interpersonal, organizational and problem solving skills. • Ability to meet attendance schedule with dependability and consistency. • Ability to plan work on a daily basis. • Must be at least 18 years of age, pass drug screen and background check. Work Conditions: • Primary environment will be corporate office. Continental Construction Company, Inc. is an EEO employer and will not discriminate based on race, sex, color, religion, or national origin.

Job Description Help organize, file and communicate with others to make work more efficient. This is an entry level support role. Responsibilities Organizing Filing Screening calls Communicating with other employees Qualifications: Office experience Computer Skills (Data Entry, Microsoft Office, Teams, Excel, Word etc) People skills Phone skills Coachability Experience: No Experience necessary. Training provided. Experience Not Required but a plus: Automotive or Dealership (equipment, ATV's etc) General Motors warranty claims (or other manufacturer programs) certifications/training CRM (VINs) DMS (Automate) Available Hours: Monday-Friday 7:30 a.m. - 4:30 p.m. 8:00 a.m. - 5:00 p.m. 8:30 a.m. - 5:30 p.m.

Southeastern Louisiana University's Office of Admissions invites applications for the position of Administrative Assistant 3. This position provides clerical support for the Director of Admissions within Enrollment Management. Current Salary: $13.77/hour AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided EXAMS AND LICENSE REQUIRMENTS No Civil Service test score is required in order to be considered for this vacancy Applicants must possess a valid driver's license and be able to be certified through the Southeastern Defensive Driving Course MINIMUM REQUIREMENTS Two years of experience in administrative services. SUBSTITUTIONS Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Failure to provide your qualifying work experience will result in your application not being considered Any qualifying experience that is based on college credit/hours will require a transcript for verification Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Association of Schools and Colleges; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges. When applying, you should list all Education and Work Experience on this application. When listing your Work Experience, indicate if the job was full-time or part-time and what percentage of time you spent on each of the duties listed. This information will be used to determine if you meet the Minimum Qualifications of the position. If complete information is not listed, it may result in your application not being considered. *Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor/manager has 90 days from the closing date of the posting to make a hiring decision. Click Here to View the Civil Service Job Spec Posting Close DateJanuary 28, 2026 Please Note: Applications must be completed and submitted by 11:59 p.m. on the posting close date to ensure consideration. Southeastern Louisiana University is committed to fostering an environment of inclusion, respect and appreciation of differences in individuals. Southeastern is also designated as a State as a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. How to Apply Click on the Apply button and complete an electronic application, which can be used for this vacancy as well as future vacancies. HR ContactIf you have questions about this position, the application process or need special accommodations, please call the Human Resources Office at ************** or send an email to *********************.

The Administrative Specialist supports the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness. The Administrative Specialist plays a critical role and linkage between the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness and vice president for academic affairs, deans, chairs, coordinators, faculty and administrative offices regarding a multitude of activities and programs that support the university college's mission in particular and the university's mission in general. The role is responsible for synthesis of information for the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness and multiple audiences. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following and other duties may be assigned: Manage the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness calendar and independently schedules appointments; Screen incoming calls and correspondence and responds independently when possible; Prepare memoranda outlining and explaining administrative responsibilities to supervisory workers in the college and monitors compliance. This includes projects, deadlines and other follow-up matters as assigned; Manage the College of Arts and Sciences and School of Health and Wellness budget by ensuring funds are available for use and preparing necessary budget transfers when necessary; Arrange programs, events, or conferences by arranging for facilities and catering needs, issuing information and invitations, coordinating speakers, and controlling event budget; Arrange complex and detailed travel plans and itineraries, compiles documents for travel-related meetings; Prepare meeting agenda, minutes, correspondence, reports, and other documents; Manage executive correspondence and email to College of Arts and Sciences and School of Health and Wellness stakeholders and other constituencies; Create power point and other presentation materials; Manage agendas and meeting minutes related to staff meetings, advisory committee meetings, etc.; Partner with the Office of Human Resources on hiring procedures for vacant positions in within university college; Handle miscellaneous, confidential high-level projects on behalf of the dean from inception to completion; Use Microsoft Office, Google Drive and other technology; Work some nights and weekends. Perform other duties as assigned by the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness. SUPERVISORY RESPONSIBILITIES Work-study students, if assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's degree (B.A. or B.S.) from four-year college or university required; Previous experience as an administrative assistant or similar position preferred. Familiarity with higher education structures, governance practices, and budgeting processes preferred. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. SPECIAL REQUIREMENTS Employee must maintain confidentiality in all work performed. Must be flexible in work schedule. Must be willing to work evenings or weekends for special events, report preparation or proposal deadlines. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. DECISION-MAKING Must be able to make decisions based on an understanding of and commitment to institutional mission and priorities. RESEARCH SKILLS Strong research skills and ability to apply collect information to the development and revision of policies and practices. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job DescriptionSalary: $10.25-$13.50 Position: Administrative Support Assistant (Part-Time) Reports To: ADMINISTRATIVE ASSISTANT AND UPPER MANAGEMENT At-Will Employment You are free to terminate your employment with Divine Intervention Rehabilitation at any time, with or without a reason, and Divine Intervention Rehabilitation has the right to terminate your employment or the employment of others at any time, with or without a reason. Although Divine Intervention Rehabilitation may choose to terminate employment for cause, cause is not required. This is called at-will employment. Position Summary The Administrative Support Assistant provides professional, confidential, and efficient administrative support to the agencys clinical and administrative teams. This position plays a key role in maintaining organized records, supporting client service coordination, and ensuring compliance with agency, state, and federal standards , including HIPAA confidentiality requirements. The ideal candidate demonstrates professionalism, attention to detail, and a strong commitment to supporting quality mental health care delivery. Qualifications: High school diploma or equivalent required; associate degree in business, human services, or a related field preferred. Minimum of one year of administrative experience in a healthcare, behavioral health, or social service setting preferred. Knowledge of HIPAA regulations and client confidentiality standards. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn EHR or case management software. Excellent organizational and time management skills with attention to accuracy and detail. Strong written and verbal communication skills. Ability to work independently and as part of a multidisciplinary team. Professional demeanor, discretion, and dependability are essential. Work Schedule Part-time position: 1520 hours per week. Flexible schedule within standard business hours. The prospective candidate must also meet the following requirements: Pass state background check Pass TB screening Pass drug screening test OTHER REQUIRED ABILITIES: Team player Strong written and verbal communication skills Strong organization and multi-tasking skills Ability to work efficiently with diverse populations We are interested in SERIOUScandidates only!