Administrative associate jobs in Newark, NJ - 1,424 jobs

Executive Assistant to Managing Partner U.S. Realty Advisors is seeking a polished, proactive, and highly personable Executive Assistant & Office Manager to support our Managing Partner and keep our NYC office running seamlessly. This role is perfect for someone who thrives in a fast‑paced, high‑standards environment and enjoys being the go‑to person who makes the whole operation work. What you'll do Serve as a trusted extension of the Managing Partner-calendar management, travel coordination, expenses, and confidential support Manage day‑to‑day office operations: payables, vendors, supplies, building coordination Organize team events, assist with onboarding, and help cultivate a warm, professional office atmosphere Ensure the office remains polished, efficient, and welcoming Who you are 5+ years supporting senior executives (finance/real estate a plus) Exceptionally strong interpersonal skills with a polished, confident demeanor A “no job is too small” mindset paired with strong organizational instincts Positive attitude-genuinely enjoys being part of a collaborative, high‑performing team Discreet, proactive, detail‑obsessed, and calm under pressure Bachelors degree Why U.S. Realty Advisors Join a high‑performing team where professionalism, trust, and collaboration drive results. You'll directly support firm leadership and play a central role in the culture and daily operations of our NYC office.

United Standard Construction (USC) specializes in a broad range of projects, including banks, schools, government buildings, and parks, delivering exceptional results across the United States. With a strong commitment to quality and sustainability, USC consistently meets client needs through meticulous planning, innovative solutions, and a client-centric approach. Collaborating closely with clients, architects, and partners, USC ensures timely and budget-conscious project delivery that positively impacts local communities. Key clients include Truist Bank, NYC Department of Education, Port Authority of New York and New Jersey, and DASNY. Through its proven track record, USC stands out as a trusted leader in the construction industry. Role Description This is a full-time, on-site role located in New York, NY. The Office Administrative Assistant will manage daily office functions, provide administrative and clerical support, and ensure smooth office operations. The role includes managing correspondence, scheduling appointments, answering and directing phone calls, handling records and documentation, and supporting executives as needed. This position requires exceptional organizational skills, attention to detail, and the ability to communicate and collaborate effectively. Qualifications Proficiency in Administrative Assistance and Executive Administrative Assistance tasks Strong Communication skills and impeccable Phone Etiquette Demonstrated Clerical Skills, including filing, organizing, and recordkeeping Excellent time management and problem-solving abilities Proficiency in office software and tools such as MS Office Suite Ability to work efficiently in a team-oriented, on-site environment High school diploma or equivalent required; associate or bachelor's degree in business administration or a related field is a plus Previous experience in office administration or a similar role preferred

Executive Assistant Finance and Investment firm is looking for an experienced Executive Assistant. In this role, the Executive Assistant will provide comprehensive Administrative assistance to a Senior Executive and his team. Responsibilities Include: Provide comprehensive administrative support Coordinate complex, senior-level internal/ external meetings and conference calls Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner Prepare presentations and other materials for meetings Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics Coordinate domestic travel arrangements Process and track expense reports Personal assistant tasks as needed Qualifications Include: Bachelor's Degree preferred Minimum of 3 years of administrative experience Requires excellent interpersonal and communication skills Ability to maintain high standards despite pressing deadlines Demonstrates high degree of integrity and confidentiality Strong organizational skills Team player with a positive attitude Strong proficiency in MS Word, Excel, PowerPoint and Outlook

A leading financial institution is seeking a Private Equity Fund Admin Associate to manage daily client deliverables for Private Equity fund administration. The role encompasses maintaining books and records, calculating management fees, and overseeing capital events. Candidates should have a CA/CPA qualification, 4+ years of experience in fund administration, and proficiency in accounting for complex transactions. Strong communication and team collaboration skills are essential for managing client expectations and resolving issues effectively. #J-18808-Ljbffr

A leading, highly respected real estate investment and fund management firm is seeking a high-caliber Administrative Assistant to support senior leadership in a fast-paced, dynamic environment. About the Role This position will provide primary support 2 Managing Directors. The ideal candidate thrives in a hands-on support role, values discretion, and takes pride in being a true administrative partner. Details: Hours: 9:00am-5:30/6:00pm (flexibility required, especially with travel) Compensation: $90,000-$110,000 base (paid hourly) + overtime eligibility + discretionary bonus Location: Hudson Yards, NYC (Onsite 5 days) Responsibilities Include: Heavy calendar management across time zones; anticipating conflicts and handling last-minute changes Extensive domestic and international travel coordination (business + occasional personal) Expense report preparation and processing Acting as a trusted gatekeeper handling sensitive and confidential matters Supporting onboarding, technology setup, and office operations Assisting with presentations, reports, and executive materials Coordinating security-related events and trainings Office organization, supply management, and special projects as needed Providing occasional personal assistance, including private travel arrangements Requirements: 3-5+ years of executive-level administrative experience Experience supporting multiple senior executives Exceptional professionalism, discretion, and maturity Strong organizational skills with the ability to multitask and prioritize Excellent written and verbal communication skills Advanced Outlook skills; proficiency in Word, Excel, and PowerPoint (Visio/Adobe a plus) Comfortable in a fast-paced, high-expectation environment Bachelor's degree required What We're Looking For: Someone who genuinely loves administrative work, is a team player with no ego, and believes no task is too big or too small. This is an opportunity for a career Administrative Assistant who understands the value they bring to leadership and team success.

About KRE Kushner Real Estate Group (KRE) is a family-owned real estate company committed to creating well-managed, thoughtfully operated residential communities across New Jersey and Pennsylvania. Our Property Management team plays a central role in shaping the living experience for thousands of residents. With a growing garden-style portfolio supported from our Jersey City headquarters, we combine operational excellence with a commitment to reliable, resident-focused service. About the Role We're looking for a highly organized, systems-minded Administrative Assistant who will be the champion of operational excellence for our Property Management portfolio located in New Jersey and Pennsylvania. This role sits at the center of operations-supporting vendor relationships, tracking critical documentation, resolving issues before they escalate, and ensuring our teams have the information they need to operate effectively. If you enjoy bringing structure to complexity, thrive in a multifaceted environment, and find satisfaction in being the steady force behind a team's success, this role offers an opportunity to make a meaningful impact. You'll work closely with the Director of Property Management and collaborate with onsite teams, vendors, and internal departments across the company. What You'll Work On Contract & Compliance Coordination Own the accuracy and organization of the vendor contract database Monitor renewal dates and ensure action items stay on track Support the preparation of finalized and approved contracts Lead COI compliance efforts and partner with Accounts Payable to keep all systems current Operational Support Across the Portfolio Investigate tenant insurance cancellations or non-payment notices Help build a more efficient process for tracking renter's insurance Review vendor statements, resolve discrepancies, and support timely payments Assist in addressing utility shut-off notices or billing concerns Administrative Excellence Manage incoming mail and route time-sensitive documents for the portfolio Initiate RFPs and perform quality checks on proposals before review Maintain organized and accessible records of reports, municipal notices, and vendor documentation You'll thrive in this role if you: Bring 2+ years of experience in administrative support, office management, or AP/AR, and take pride in getting things done right the first time Are comfortable with Microsoft Office Suite and enjoy creating systems, trackers, and processes that keep teams running smoothly Have experience with Yardi or other property management software (or a willingness to learn quickly) Communicate clearly, collaborate seamlessly across teams, and keep information flowing effortlessly Excel at juggling multiple priorities in a multifaceted environment, while staying detail-oriented and organized Take ownership of your work, work independently, and adapt to the needs of different properties Are motivated by being the operational champion who ensures our teams and portfolio run efficiently Can commit to working onsite in Jersey City, Monday through Friday, providing consistent support to both corporate and onsite teams What We Offer Generous PTO and a genuine commitment to work-life balance A collaborative, supportive Property Management team Stability and long-term growth within a respected real estate organization Opportunities to learn contract management, compliance, operations, and vendor coordination A welcoming Jersey City office with convenient transportation access KRE conducts background checks and MVR checks (if applicable). EOE/AA Employer/Vets/Disability

Construction company in Maspeth, Queens is currently seeking an Administrative Assistant/Receptionist to join their dynamic team. In the role, you will answer phones, order office supplies, maintain common areas, assist the accounting team by inputting invoices into QuickBooks, assisting estimators with processing proposals, coordinate and schedule appointments for installations, request, update and furnish required COI's and more. This is an integral position to the company, and we are seeking an eager and hardworking administrative professional to join the team. Solid MS Office experience and QuickBooks are required and at least 2+ years of experience working in a fast-paced environment is required! The ideal candidate will have previous administrative experience in Construction. Position is commutable by bus or car. This role is onsite M-F from 9-5 pm.. A great environment and growth are offered!

Executive Personal Assistant to Sole Principal, Securities Brokerage and Insurance Firm/Family Office, Mamaroneck, NY, In-Person, 5 Days A sole owner of a securities brokerage and insurance firm with well-established clients and a family office is looking for an experienced and highly organized “right hand” Executive Personal Assistant. The ideal candidate has at least 5 years of experience supporting a HNW Principal, preferably in the brokerage/ finance space and will like to work at his home office on a daily basis, preferring a small office environment where you will get involved in many projects, personal and professional. About The Job: Serve as the primary administrative support, “right hand” to the principal, managing his calendar, scheduling meetings and prioritizing his in-box, personal and professional. Manage personal and professional projects including a home construction project and house maintenance. Manage commercial real estate holdings Arrange domestic and international travel arrangements Craft and edit emails and other correspondence on his behalf; speak to broker dealers/clients on a regular basis; maintain client and broker dealer files; financial reporting Handle work with charitable organizations Plan dinners, events Track and manage deadlines, priorities, and follow-ups for the principal Expense reporting Personal work; errands and special projects Professional ad hoc projects About You: At least 5 years of experience as an Executive Personal Assistant supporting a HNW C-Suite executive, preferably at a small finance firm or family office. Experience at a brokerage firm also highly desired Bachelor's Degree; finance degree a PLUS Detail-oriented and organized with exceptional problem-solving skills. A great communicator to speak with broker dealer clients with a “high touch” service mentality. Proficiency in Microsoft Office Suite; Advanced Excel Professional, proactive with a warm, calm personality. A desire to work in a small home office Compensation: Competitive salary, annual discretionary bonus, healthcare stipend.

About the Role Velvet Caviar is a leading lifestyle and tech accessories brand and is seeking a dynamic, stylish, and incredibly organized Executive Personal Assistant to support our CEO and Founder. This role sits at the intersection of high-level executive support, personal assistance, and creative collaboration. This is not your typical EA role. From managing packed calendars to supporting social content shoots, international travel, company events, and daily to-dos - you'll help keep both the business and the CEO's personal brand running seamlessly. If you thrive in fast-paced environments, love aesthetics and TikTok trends, and are known for being two steps ahead - this role is for you. Key Responsibilities Executive & Administrative Support Manage CEO's work and personal calendar with precision; schedule meetings, appointments, and events Oversee inbox management; draft responses and flag priority items Attend meetings, take notes, and manage follow-up action items Maintain and manage the CEO's daily to-do list, priorities, and long-term goals Act as a gatekeeper, managing the CEO's time and workload effectively Coordinate domestic and international travel (including arrangements for her small dog) Send and arrange vendor and personal payments on behalf of CEO Creative & Brand Support Support CEO's personal social media presence (TikTok & Instagram): film, edit, brainstorm, and keep content aligned with trends and brand identity Offer creative input for event outfits, content shoots, and personal brand moments Source, pick up, and return items for content, events, and daily needs Manage closet organization and resale (e.g., Postmark listings) Personal & Lifestyle Support Run personal errands, book travels, make reservations, and execute lifestyle tasks with care and discretion Maintain the CEO's office space and household organization and logistics Assist with CEO's small dogs, as needed (must be dog-friendly) Drive for errands or events when needed (must hold a valid driver's license and be comfortable driving in NYC) Handle expense reports, reimbursements, and bill payments Project & Event Coordination Organize personalized gifting and coordinate events Help plan and coordinate company events and special projects Support internal creative initiatives and cross-functional priorities Anticipate the CEO's needs and proactively look around corners for solutions You Are... Highly organized, detail-obsessed, and thrive at managing chaos with calm A natural problem solver who's proactive and solutions-oriented A strong communicator - professional, clear, and personable Tech-savvy with experience across Google Suite, calendar/email systems, and editing tools for IG/TikTok Fashion-forward and social-media fluent with a sharp eye for aesthetics A team player with positive energy who's service-minded and discrete Someone with a valid driver's license who can confidently navigate NYC Requirements 3+ years of Executive or Personal Assistant experience, preferably in fast-paced, creative environments Based in NYC with deep familiarity navigating the city Comfortable managing both professional and personal tasks with professionalism and care Prior experience supporting social media or a personal brand is a strong plus Must love dogs and be flexible to assist as needed Available for occasional evening/weekend needs based on CEO's schedule or travel/events Bonus Points If You... Have experience with small-business operations or startup environments Have a background or interest in fashion, beauty, or influencer marketing Are familiar with travel logistics for events like Fashion Week, pop-ups, or influencer trips PERKS: Be a key strategic leader at a fast-growing brand! Competitive salary + performance-based bonuses Nice office located at the Brooklyn Navy Yard Hybrid schedule with 1-2 days a week in office PTO Days + Specified National Holidays Off Health Insurance coverage + other benefits Quarterly team events and or retreats Velvet Caviar is an equal-opportunity employer committed to a diverse workplace environment.

Under the direction of the General Manager, the Executive Assistant / Office Administrator is responsible for ensuring that everything related to the proper functioning of the office is handled on a day-to-day basis. Tasks & Responsibilities - Act as the gatekeeper for the office and to the General Manager: redirect calls, email phone messages to appropriate person; - Arrange corporate travel and meetings by developing itineraries and booking other forms of transportation. - Ordering catering for lunch and preparing coffee/tea for business meetings. - Manage General Manager's calendar and expenses - Meet and greet at reception; maintain appearance and order in the entire office ensuring organization especially in the public areas; - Schedule messenger pick-ups and drop offs; - Boardroom scheduling; - Organize pick up and deliveries from NJ Warehouse; - Front Desk & Freight elevator contact person; Prepare and sign building passes for messengers; - FedEx/DHL/UPS delivery: shipping labels and order products, follow up with deliveries; - Place orders: Fresh Direct (snacks & beverages), Staples and Health waters; - Xerox: orders and service calls; maintain copier with regards to paper and maintain copy room area for neatness and efficiency. - Espresso Coffee Machine: orders and service calls; and cleans machine as needed. - Water filtration system: handle maintenance and service calls; - Building Manager contact person: heating, keys, ID cards, repairs; - Prepare weekly interoffice Fed EX package to Montreal; - Collect and disseminate all mail, packages, - Enter SAP orders; - Supervise Housekeeping for the office premises; coverage and detailing; - Supervise and coordinate the company Drivers when needed; - Prepare monthly corporate office expenses in Certify; - Follow company policies in regards to OSHA; Skills & Abilities - College degree; - 2 yrs. Experience in a similar role; - Knowledge of accounting, data and administrative management practices and procedures; able to print out spread sheets; - Knowledge in SAP an asset; - Proficient in MS Office Suite (Word, Excel, PowerPoint). Characteristics - Organized; - Attention to detail; - Takes initiative; excellent follow up. - Ability to multi-task; - Able to work in a team or individually. Extra Bonus Points if You… - Thrive on collaboration and contribute positive, solution-oriented energy to the team - Bring high energy, self-motivation, and poise to fast-paced, results-driven environments - Embrace curiosity and challenge conventional thinking to uncover new possibilities - Excel at juggling multiple priorities without losing sight of the details - Enjoy teamwork and take direction with a can-do attitude - Have a sparkle-loving, taco-craving, Rosé-sipping, knock-knock-joke-appreciating vibe - Have a great sense of humor and don't mind laughing at yourself (or bad puns) - Jump in feet first and don't wait to be told where to start - Bonus points if you've got a fabulous head of hair-or at least an appreciation for great hair days Equal Opportunity Statement This employer is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other protected status under federal, state, or local law. We are committed to fostering an inclusive workplace where all individuals feel respected, valued, and empowered.

Our client, a small investment banking firm, is seeking a full-time Administrative Assistant to help support the team as the professional and personable face of the company. Our client is looking for someone who can bring enthusiasm and dedication to work every day, seeks out ways to improve systems and processes, and can handle sensitive/confidential information with integrity and discretion. Job Details: COMPANY: Investment Banking Firm ROLE: Administrative Assistant COMPENSATION: $80k-$90K DOE+ Bonus Eligibility + Benefits HOURS: 9:00am - 5:00pm DEGREE: Required IN-PERSON: Fully on-site in the New York City office Responsibilities: -Manage calendars and schedule calls & meetings (principally for several senior bankers) -Spearhead office improvement projects, installations, repairs, and maintenance -Function as the office representative to building management, vendors, and IT consultants -Order office supplies and maintain inventory -Plan company events -Maintain files and reference materials -Act as the liaison for HR and insurance companies -Support process for new hires, including overseeing onboarding/offboarding -Prepare expense and travel reimbursement reports -Invoice clients -Support FINRA compliance processes -Assist with special projects as they arise -Perform front desk receptionist duties (answer phones, greet guests, manage conference room usage, coordinate catering and refreshments for meetings) Requirements: -College degree required -At least 2 years of relevant experience -Microsoft Outlook, Excel, PowerPoint, and Word experience -Outgoing and engaging personality

J.S.K. Construction Corp., established in 2011, is a leading general contracting firm serving the five boroughs of New York City, Long Island, and the Westchester & Rockland County regions. The company is committed to delivering value-driven solutions tailored to meet client requirements across both public and private sectors. With over 13 years of experience, J.S.K. excels in providing turnkey solutions for diverse construction needs. The company is dedicated to fostering excellence and building strong client relationships. Role Description This is a full-time on-site role for an Office Administrator at J.S.K. Construction Corp., located in Valley Stream, NY. The Office Administrator will be responsible for managing daily office operations, overseeing office equipment, and providing administrative assistance to the team. Additional responsibilities include handling customer service inquiries, maintaining office records, scheduling appointments, and supporting communication processes within the office environment. Qualifications Proficiency in Office Administration and Administrative Assistance tasks, including scheduling, filing, and organization Strong knowledge and ability to effectively utilize Office Equipment Excellent Communication skills, both written and verbal Experience in Customer Service to handle inquiries and maintain positive client relations Detail-oriented with strong multitasking and time management abilities Proficiency in Microsoft Office Suite and other office software tools Associate or Bachelor's degree in Business Administration or related field is preferred Previous experience in the construction or contracting industry is a plus

The Kasper Group is an apparel industry leader, offering women wardrobe solutions for their wear-to-work and special occasion dressing needs. Driven by excellence and exceptional talent, The Kasper Group has remained a forerunner in fashion for over 30 years. We are committed to delivering iconic brands (Kasper, Anne Klein, LeSuit, Kenneth Cole), relevant fashions and trusted, quality products to our consumers. Come be a part of our exceptional talent! About the Role We are currently seeking a Design Assistant - Women's Dresses. This role is responsible for the day-to-day organization and follows up on samples for various private label accounts. Contribute to sketching and tech pack creation. What You'll Do: Contribute to the design process by sketching in Illustrator and developing detailed tech packs and specs Be responsible for the day-to-day organization and tracking of all samples, including proto check-ins. You will also prepare samples for presentations by steaming and hanging them Check in and spec protos Create and update presentation boards. Manage PLM entry for development and production styles Act as a key liaison with our production department Assist with the organization of trims, artwork, and other design-related materials. Updating line sheets with BOM/material info Local material sourcing in garment district Who We're Looking For: 1-2 year's minimum experience (including design internships or apprenticeships) Minimum Associate Degree in Fashion or BA in related Science A passion for denim Strong proficiency in Illustrator, Photoshop, and PLM. Strong working knowledge of Excel, Word, and Outlook. Must be organized and extremely detail oriented Verbal and written communication skills required You are highly organized, a team player, and have excellent verbal and written communication skills. * Please submit your resume along with Illustrator flats and tech packs in order to be considered for this role. Salary Range: $55K - $60K *Actual base salary for this role within the above range will be based upon experience, qualifications and/or assigned unit. We are an EEO / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, sex, national origin, disability or protected eternal status.

We invite you to apply for an exciting position, that has great potential for growth. The Complete Tile Collection is celebrating its 21st year as a favorite of the interior design community. The client base is brimming with well-known design firms in the country and the list continues to expand. The dynamic and cutting-edge product development we strive to achieve, always keeps our design clients excited and loyal. This coupled with state-of-the-art web technology on completetile.com, assures continued success. You will be trained in new and exciting skills on the cutting edge of ecommerce, showroom merchandising and wholesale distribution, while working with our talented team. It is very important that you be a detail-oriented person who has an interest in growing professionally, but most importantly excellent with data and paperwork. You will be working with a company that designs, manufactures, imports and wholesales fine mosaic and tile for architecture and interior design. What we are looking for: Bachelor's Degree. Administrative Experience. Strong typing skills. Attention to detail. Ability to multi-task. Efficient Workload Management and Prioritization Strong Microsoft Excel Skills Basic QuickBooks knowledge a Plus. Basic Adobe InDesign knowledge a Plus Basic Adobe Photoshop knowledge a Plus Role Overview: Update product details and pricing on Quickbooks. Use Magento and Adobe Commerce to create, update, and maintain consistent product information on website. Create merchandising information labels for showroom displays. Create and organize labels for the sample library (samples & sample bins). Maintain updated price books from factories and vendors. Place replenishment orders for the sample library to factories and vendors. Assist VP of Marketing with various data entry and website maintenance tasks. Work together as a team to accomplish important tasks that may arise. Compensation: $60,000/yr Starting Salary 100% Company Paid Health Insurance plus Dental & Vision 2 Weeks Paid Vacation / 8 Paid Personal & Sick Days / Paid Major Holidays 401k With Employer Matching Year-end Bonus Based on Performance Room for Growth About Our Culture: At Complete Tile, our team sells with confidence, pride, and integrity. We don't “push product”-we help our clients create tile schemes that inspire delight. Led by CEO and founder Denes Petoe, a passionate designer himself, our team is committed to elevating the client experience through beauty, knowledge, and care. This role is ideal for someone who thrives in a collaborative, detail-driven, and design-centric environment. Apply now to join the Complete Tile legacy. Sincerely, The Complete Tile Collection Team

Our client, a Community-Based Violence Prevention Program, is seeking an Administrative Assistant to support their team. The Administrative Assistant plays a vital role in supporting program operations, documentation, and compliance. This position is responsible for maintaining program records, supporting billing and reporting requirements, and providing administrative support to program leadership and staff. The role also assists with marketing materials, coordination with partner agencies, and general office operations. This is a hands-on, in-person role that requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. Location: Bronx, NY (In Person) Employment Type: Full-time Salary Range: $50,000 - $60,000 (commensurate with experience) Key Responsibilities Execute daily administrative and office management tasks Provide administrative support to program leadership Maintain youth participant files, databases, and program records (electronic and hardcopy) Produce monthly billing documentation and milestone reporting in compliance with contracts Ensure quality assurance documentation meets regulatory standards Maintain organized filing systems and databases Serve as the primary point of contact for incoming calls and messages Assist with marketing materials, program forms, and social media support Support correspondence with partner agencies, including juvenile justice entities Manage office supplies and inventory Assist with grant writing and contract compliance Conduct weekly reviews of database entries and contract performance Qualifications Strong administrative and writing skills required Bachelor's degree preferred or equivalent administrative experience Proficiency in Microsoft Word and Excel Experience with billing, invoicing, and milestone tracking Experience working with database systems Highly organized, detail-oriented, and able to multitask under deadlines Bilingual English/Spanish preferred Familiarity with community-based programs is a plus Additional Details Schedule: Monday-Friday; some evening and occasional weekend hours required Work Location: Bronx, NY (in person) Benefits Include: Health and dental insurance 401(k) with matching Paid time off

Office Coordinator A well-established private investment firm is seeking an experienced Office Coordinator to support day-to-day office operations and serve as the primary point of contact for guests, vendors, and internal team members. This role requires a poised and polished professional with strong communication skills and prior experience in a corporate, financial, or investment-focused environment. Key Responsibilities: Manage reception operations, including guest interaction and phone coverage Coordinate conference room scheduling and support meeting logistics Oversee office supplies, facilities requests, and vendor relationships Maintain an organized, professional, and client-ready workspace environment Assist with administrative needs and occasional internal events Qualifications: 5+ years of experience in office management, administrative support, or reception Background in financial services or a similar professional environment strongly preferred Demonstrated professionalism, discretion, and high attention to detail Strong interpersonal communication skills and a service-oriented mindset Ability to work independently, prioritize effectively, and represent the firm with professionalism Ideal Candidate Profile: The successful candidate will be proactive, polished, reliable, and comfortable operating in a fast-paced, high-expectation environment. This role offers the opportunity to serve as a central resource within the office and contribute to an elevated employee and visitor experience.

THE CLIENT Our team is working with a global investment management firm with a strong reputation in the industry. The New York office sits within the Americas Client Group and is known for its collaborative, professional culture. The team values strong administrative support and fosters an environment where people feel supported, engaged, and set up for success. THE ROLE This firm is seeking a Team Assistant & Workplace Coordinator to support the North America Advisor Team while overseeing key aspects of office operations. This role is ideal for someone who enjoys multitasking across team support, logistics, and workplace management. Key duties include: Scheduling internal and client meetings, including catering and logistics Coordinating domestic and international travel Preparing, printing, and shipping presentations and meeting materials Managing office security access and serving as liaison with Building Management Supporting workplace health & safety and compliance documentation Coordinating office vendors, mail distribution, IT audits, and starter/leaver processes Handling catering for meetings, events, and office gatherings THE CANDIDATE The ideal candidate is organized, proactive, and comfortable balancing both administrative support and office coordination responsibilities. They should be a strong communicator who thrives in a polished, fast‑moving environment. Key qualifications: Experience in asset management or financial services 5+ years of administrative support experience, ideally with a sales or client team Strong travel coordination and calendar management abilities Excellent communication and relationship‑building skills High attention to detail and strong judgement Ability to take ownership and improve processes Fluency in Spanish (required) THE COMP/BENEFITS Salary up to $120k Generous PTO Health, dental, and vision coverage 401(k) plan Strong development and internal growth opportunities Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.

S.I.S.S. Ltd. - New York, NY High level international security company is seeking an Operations Coordinator/Administrative Assistant. This position fulfills an integral aspect of day to day operations. The ideal candidate will possess superior interpersonal skills, a professional demeanor and be detail oriented. Entertainment/production experience preferred. Individual to possess ability to effectively engage, build and foster relationships with colleagues, officers in the field and have ability to engage in a high paced, evolving day to day operations within the office place. Job Duties (including, but not limited to): Coordination and scheduling personnel in the field. One-time events, 24/7 and fluid schedules. Rapidly respond to all client inquiries; to include after hours and weekends. Answering/transferring incoming calls Data entry and internet research Maintaining Office Files/Records Office Support / Administrative Responsibilities Qualifications and Skills: Knowledge of Microsoft Office Excel, Word, & Outlook and overall computer literate. Ability to communicate effectively. Ability to follow oral and written instructions. Ability to work well either alone or as part of a team with time sensitive matters. Attention to detail and the capacity to work effectively are essential. Preferred Attributes: Strong communication, interpersonal skills Highly motivated and goal orientated, with a confident, energetic, positive attitude. Disciplined, organized, reliable, and able to multi-task in a fast-paced office setting Excellent time management and organizational skills. Able to take initiative and problem solve Professional demeanor Position is full time Office Monday-Friday with some on call nights/weekends Full benefits available. Job Type: Full-time

Job Title: Administrative Assistant Contract Duration: 13 Weeks Shift: 5x7.5 hours (37.50) (8 AM to 4 PM) Job Functions & Responsibilities Provide comprehensive administrative support to department leadership, including calendar management, phone coverage, and meeting coordination Organize and support meetings, events, and appointments, including room scheduling, agenda preparation, minutes, and material distribution Maintain accurate records, files, and correspondence tracking in accordance with internal processes Manage ordering, tracking, and inventory of supplies and materials Prepare and edit PowerPoint presentations, Excel spreadsheets, reports, newsletters, and other departmental documents Execute administrative tasks autonomously and efficiently, demonstrating strong attention to detail and sound judgment Support day-to-day departmental operations in a fast-paced environment, ensuring high levels of accuracy and responsiveness Act as an administrative support resource for the Total Rewards / HR team Maintain a customer-service-focused approach, communicating in a positive, professional manner Respond to and resolve requests promptly and effectively Collaborate effectively with all team members, providing assistance as needed to support overall departmental goals Benefits: Pride Health offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.