Administrative associate jobs in North Port, FL

Typical duties may include but are not limited to: * Provides comprehensive administrative support to the Center Director, including managing calendars, drafting correspondence, preparing reports, and coordinating travel arrangements and reimbursements. * Drafts, edits, and prepares documents, spreadsheets, newsletters, contracts, and promotional materials. * Creates, organizes, and maintains filing systems, workflows, and unit records. * Maintains office supply inventory and serves as the unit contact for vendors, equipment, space, and facility-related issues. * Manages updates to center web pages and collaborates with FGCU web personnel as needed. * Serves as the primary point of contact for the center, responding to inquiries via email, phone, mail, and in person. * Provides accurate information regarding policies, procedures, and program operations; responds to routine and moderately complex questions. * Supports daily operational needs, including reception duties and communication with families, staff, and campus partners. * Coordinates the scheduling and communication for parent/teacher conferences and provides follow-up as needed. * Prepares, reviews, and inputs human resources documents and data in accordance with FGCU processes. * Performs data entry, maintains updated lists and records, and assists with mailings. * Assists in completing annual VPK and School Readiness contracts with the Early Learning Coalition of Southwest Florida. * Works in early childhood classrooms as needed to support ratios, supervision, and continuity of care. * Utilizes the ProCare software system to support billing, enrollment, waitlist management, attendance, and other program functions. Other Duties: * Performs other job-related duties as assigned. * May assist in planning, coordinating, or supporting center events. Additional Job Description Required Qualifications: * This position requires a high school diploma and four years of full-time experience directly related to the job functions. * Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook). * 45 clock-hour childcare training as required by the Department of Children and Families. Training must begin and be completed within 30 days of hire. * An additional 9 school readiness training as required by the Department of Children and Families. Training hours completed within 30 days of hire. * CPR certified within 90 days of hire. * First Aid certified within 90 days of hire. * Any appropriate combination of relevant education, experience, and/or certifications may be considered. Preferred Qualifications: * Work experience in a higher education setting. * Experience with Workday. Knowledge, Skills & Abilities: * Ability to Complete the DCF 45-hour childcare training. * Ability to Complete the DCF 9-hour school readiness training. * Ability to Complete CPR training. * Ability to Complete First Aid training. * Knowledge of general office procedures. * Excellent interpersonal, verbal and written communication skills. * Strong organizational skills and an ability to prioritize and complete simultaneous projects within deadlines. * Skill in completing assignments accurately and with attention to detail. * Ability to operate office equipment. * Ability to operate personal computers with proficiency and learn new applications and systems. * Ability to work successfully as both a member of a team and independently with minimal supervision. * Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment. * Ability to think critically and make clear, well-reasoned and timely decisions. * Ability to apply general rules to specific problems to produce answers that make sense. * Ability to adapt quickly to changing situations and environments. * Ability to add, subtract, multiply, or divide quickly and accurately. * Ability to understand and follow directions. Pay Grade 13 This position is partially grant funded with anticipated refunding. Although renewal of grant is expected, position is contingent upon renewal of grant. FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.

Working Title: ADMINISTRATIVE ASSISTANT I - 80081051 Pay Plan: Career Service 80081051 Salary: $1,424.61 biweekly = $17.81 per hour Total Compensation Estimator Tool The Department of Juvenile Justice salutes our heroes. We are honored to have the opportunity to support our nation's veterans and their families. We value the service given to our country and support the hiring of service members and military spouses. The Right Service, the Right Way, at the Right Time. LOCATION, CONTACT AND SALARY INFORMATION: Location Information: Manatee Regional Juvenile Detention Center, 1803 5th St W Bradenton, Florida 34205 Contact Person: Randi Greene, ************, ********************** Minimum Biweekly Rate of Pay: $1,424.61 biweekly = $17.81 per hour (In accordance with current spending restrictions, if the appointment is an internal promotion, the position will be filled at the minimum of the pay grade or up to 5% of the employee's current rate, whichever higher.) POSITION DESCRIPTION: This position is in a detention facility and handles facility level fiscal matters. Reviews, audits, and processes all accounts payable documents, to include, but not be limited to purchase order receiving reports, non-purchase order receipts, and travel in accordance with departmental and regional office procedures, and in accordance with Florida Statutes. Maintains vendor files establishing ledgers for all accounts, reviewing account information, and keeping current information and balances on each file. Prepares and submits all facility purchase requisitions in accordance with department and regional office procedures; maintains purchase requisitions/purchase order files, catalogs, and state contracts. Assists in the review of the direct operating budget by reconciling expenditure and encumbrance reports against the region's vendor files. Acts as purchasing liaison between the facility and the regional office. Handles vendor inquiries and complaints. Receives, reviews, and prepares facility correspondence; and handles mail. Performs administrative support functions for facility administration as directed. This position must comply with the requirements set forth in Section 215.422, Florida Statutes, Prompt Payment Compliance Law. Performs other related duties as required. KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of bookkeeping principles and practices. Knowledge of basic arithmetic. Knowledge of office procedures and practices. Knowledge of basic filing practices. Ability to perform basic arithmetical calculations. Ability to maintain fiscal records. Ability to organize and file materials. Ability to review fiscal data for accuracy and completeness. Ability to post, balance and reconcile fiscal records. Ability to compile fiscal data. Ability to work independently. Ability to communicate effectively. Ability to plan, organize and coordinate work assignments. Ability to establish and maintain effective working relationships with others. Ability to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program. MINIMUM QUALIFICATIONS: A high school diploma or its equivalent and three years of bookkeeping or clerical accounting experience. A valid driver's license. College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience provided such education includes two courses in bookkeeping or accounting. Vocational/technical training in bookkeeping or accounting can substitute at the rate of 720 classroom hours for each year of the required experience. SPECIAL NOTES: All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening. DJJ participates in E-Verify (Employment Eligibility). When identified on a position description, a valid driver's license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver's license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Department: Emergency Services Work Type: Full Time Shift: Shift 1/7:00:00 AM to 3:30:00 PM Minimum to Midpoint Pay Rate:$21.54 - $25.31 / hour Responsible for a variety of coordinative and administrative support functions such as researching information, compiling data, preparing reports, monitoring and tracking of the budget, and coordination of projects/programs. Schedules assigned appointments, greets and directs customers, answers and directs phone calls, coordinates meetings and conferences; prepares correspondence, memoranda, agreements, agendas, contracts, technical charts, tables and other specialized materials, ranging from routine to complex. Establishes office procedures, creates and maintains filing systems. May perform timekeeping duties. Duties may vary by assigned department. Requirements Educational Requirements Degree/Diploma ObtainedProgram of StudyRequired/ Preferredand/or High School Diploma or EquivalentRequired Additional Requirements Education in basic office procedures preferred Experience Requirements Minimum Years RequiredArea of ExperienceRequired/ Preferredand/or1 YearClerical/AdministrativeRequired State of Florida Licensure Requirements LicensesRequired/ Preferredand/or Not Required Certifications/Registration Requirements Certificates/RegistrationsRequired/ Preferredand/or US:FL:Fort Myers

GAT is seeking a dynamic, dependable, and capable individual to join its team of aviation professionals. GAT offers a wide range of employee benefits to include major medical, 401K Plan, Dental, and Vision coverage. Job Summary: Report directly to the General Manager. The primary day-to-day purpose and focus of this position are largely dictated by the immediate needs of the company. Job Responsibilities: Staffing: Work with the General Manager and HR to ensure staffing levels are maintained and to minimize hourly turnover. Source, screen and interview applicants using the competency-based interview guidelines found in hiring a guide and through the interview process Review and maintain an applicant tracking system Assist management team with maintaining staffing Conduct on-board orientation of new team members. Ensure use, execution, maintenance and administration of the on-boarding process. Investigate the applicability of out-of-scope. Secure customer's approval on the Daily Out of Scope form Daily timekeeping monitoring; identifies and resolves exceptions and obtains appropriate approvals prior to closing payroll for the pay period to ensure accuracy Publish and post memos as requested by management. Maintain a “Read and Initial” communication system and ensure all employees periodically review. Ensure corporate reports are forwarded to Corporate Headquarters, such as payroll change notices, profile changes Assist management with recruiting efforts, which includes coordinating advertising mediums, scheduling and/or conducting interviews, processing new hires, and scheduling classes for training and SIDA training, coordinating drug testing and background clearance Ensure OJI's are properly documented and sent to Corporate Headquarters Assist with purchasing as directed by management. Ensure purchase orders and/or approvals are obtained as required Adheres to company policies and procedures Perform other duties as assigned Requirements: Must have a High School diploma, GED Must be at least 18 years of age Able to proficiently speak, read, and write in English Advanced Excellent computer skill Proficient in Microsoft Word, Excel, and Outlook Previous Administrative and payroll experience preferred Must successfully complete all training requirements and maintain certifications throughout employment Must clear an FBI fingerprint background check and obtain a custom seal Must pass a pre-employment drug screen Work Environment: Able to work and focus in a fast-paced environment Must be detail-oriented Must always be safety-minded while working Effectively communicates instructions, policies, and procedures others can follow Provide positive and constructive feedback Maintains an understanding of and follows all applicable federal, state, airport, and company regulations, policies and procedures ** Monthly cell phone allowance provided GAT Airline Ground Support is an equal opportunity employer. We make hiring decisions based on business needs and the qualifications of each candidate, without regard to any legally protected status. We are a drug-free workplace and conduct random drug testing. Employment with GAT Airline Ground Support is contingent upon passing a drug screening, a 10-year criminal history background check, and maintaining a clean driving record. Proof of high school diploma or GED completion is also required.

Be the backbone of a high-volume marine sales operation The Sales Administrative Specialist plays a vital role in ensuring every deal, consignment, and transaction at Boater's World Marine Centers is accurate, compliant, and processed smoothly. This position is the control center behind our Sales, Consignment, and Finance operations-ensuring documentation, payoffs, and funds move correctly so the dealership can operate at a high level. If you are highly organized, detail-driven, and enjoy being the person who keeps everything running behind the scenes, this role offers a long-term career path in a fast-paced, growing marine organization. What You'll Do Administrative & Compliance Support Audit deal jackets and folders to ensure completeness, accuracy, and compliance Confirm lien payoffs and prepare check requests Scan, upload, and maintain all required documents in the shared drive and DMS Process consignment and trade packets, including: Entering units into Lightspeed Scanning and archiving documentation Preparing lien payoff and deficiency check requests Consignment Administration Review and verify all consignment paperwork for accuracy and compliance Stock in consignment boats and update system records Prepare and process consignment payment requests Scan and store documents in Lightspeed and the shared drive Prepare deal folders for shipment to the Lake Placid Admin Team Work with Sales Managers and GMs to collect deficiency balances on payoffs Contact lenders to verify payoff amounts on sold consignment boats Sales & Deal Support Review deals for balance, accuracy, and compliance Ensure all required documentation and checklists are complete Confirm down payments have been received and properly recorded Scan finalized deals into the shared drive Verify payoff amounts and supporting documentation Requirements Strong attention to detail and exceptional organizational skills Ability to manage multiple deals and priorities in a fast-paced environment Comfortable working with financial documents, contracts, and compliance requirements Experience with dealership systems (Lightspeed or DMS experience a plus) Strong communication skills and professional judgment Self-motivated with a high level of accountability Why Join Boater's World Be part of a high-volume, growing marine dealership Work in a role that directly impacts sales success and profitability Collaborate closely with Sales, Finance, and Management Opportunity for long-term growth within the organization

Requirements Strong attention to detail and exceptional organizational skills Ability to manage multiple deals and priorities in a fast-paced environment Comfortable working with financial documents, contracts, and compliance requirements Experience with dealership systems (Lightspeed or DMS experience a plus) Strong communication skills and professional judgment Self-motivated with a high level of accountability Why Join Boater's World Be part of a high-volume, growing marine dealership Work in a role that directly impacts sales success and profitability Collaborate closely with Sales, Finance, and Management Opportunity for long-term growth within the organization

DCSAM is a family owned and operated business with treating all employees like family at the core of our values. Our employees provide innovative, safe, and high-quality infrastructure/maintenance contracting services to State DOTs, railroads, and other commercial/residential customers across the entire United States. Employees receive generous compensation packages, employee engagement events & career development programs, just to name a few of the perks of being part of the DCSAM family! To provide quality service, we need top-of-the-line employees. That is why we offer great compensation, awesome benefits, and a work environment worth bragging about! Job Description DCS Asset Maintenance (DCSAM) is seeking a hard-working and dedicated Administrative Assistant with a great attitude and love of customer service. This position provides day-to-day administrative functions such as, but not limited to, handling basic office responsibilities, and receiving visitors. He or she will be accountable for the creation, development, and implementation of correspondence and programs in support of production, operating, and/or marketing functions within the branch location. MAJOR DUTIES AND RESPONSIBILITES: Demonstrate a positive safety culture by performing responsibilities in full compliance with all safety policies and procedures. Execute all Company policies and procedures including project-level plans and programs. Ensure work performance is within compliance with contractual, federal, state, and local legal requirements. Demonstrate a sound understanding of the contract requirements and customer's objectives. Maintain all documents (electronic and hard copy) in a neat and orderly manner. Answer incoming phone calls, as well as dispatch and document all contractual requirements related to inquiries. Greeting and direct project office visitors. Perform collecting, receiving, distributing, and sorting postage, packages, etc. Perform assigned specialty tasks such as meeting invites, event coordination, travel arrangements, etc. Responsible to maintain the office environment in a neat, orderly, and aesthetically pleasing manner. Responsible for the inventory of materials and supplies. Present the office manager with materials and supplies procurement needs in a timely manner. Provide complete, accurate, and timely submission of all assigned data entry, monitoring, reporting, and filling tasks. Maintain a strong customer service culture in all forms of communications. Other duties will include scanning, copying, licensing, greeting visitors, creating spreadsheets, and supporting managers, as needed. Perform all other duties, as assigned. Qualifications EDUCATION: High School Diploma or Equivalent is required. EXPERIENCE: 2-4 years of relative experience. Must have the ability to multi-task. Must have the ability to compose general correspondence. Must have a high degree of proficiency in Microsoft Office software, to include excel, outlook, and word. Must have outstanding administrative and organizational skills. Must have superior communication skills, both written and verbal. Must have excellent reading and comprehension skills. Must be a team player. Must have a valid driver's license. Must be able to comply with the company drug and alcohol policy. Schedule is Monday- Friday 8 AM-430 PM. Additional Information Benefit Highlights: Challenging and rewarding work environment Competitive Compensation Excellent Medical, Dental, Vision and Prescription Drug Plan 401(K) Generous Paid Time Off Career Development Pay rate: $20-22 Come be a part of the DeAngelo family, today! DCSAM is an equal opportunity employer and complies with all hiring and employment regulations. In the event an ADA accommodation is needed, DCSAM is happy to help all employees achieve gainful employment in an atmosphere where they are appreciated and respected. DCSAM offers subcontracting services to government agencies as such, candidates may be subject to pre-employment screenings such as criminal background checks, pre-employment, post-accident & reasonable impairment drug screenings, motor vehicle record checks, etc. as such, DCSAM complies with all federal and state regulatory guidelines including the FCRA.

Title: Administrative Assistant to Rapid Re-Housing Reports to: Rapid Rehousing Program Manager Classification: Hourly/Nonexempt Catholic Charities, Diocese of Venice, Inc. provides services to people of all races, backgrounds, and beliefs. We offer a variety of housing and social service programs to individuals, families, and communities across ten counties in Southwest Florida. The Administrative Assistant works closely with other program staff, clients, and community partners to assist clients in identifying housing options, resources, and services that prepare them to successfully engage landlords and meet requirements to obtain housing. The Administrative Assistant is responsible for effectively delivering housing navigation services to families and individuals, conducting outreach throughout the assigned area, administrative tasks, and actively participating in community stakeholder trainings and meetings. Job Responsibilities: Assist individuals and families in the development and assessment of their housing needs and a plan to meet their needs. Develop coordinated and cooperative working relationships, through active outreach, with a wide range of service providers and related stakeholders such as landlords, service providers, property management companies, and other community partners. Guide and support individuals and families through the housing search process. Identify strategies and resources to mitigate issues with credit reports, utility arrears, criminal records, and/or unfavorable landlord references. Participate in the housing needs assessment process to identify individuals' and families' housing preferences. Assist clients with application to landlords and Public Housing Authorities (PHA) for permanent housing and in preparing/obtaining any needed documentation. This can include ensuring individuals and families-particularly people who identify as being a member of a vulnerable or protected class with limited English proficiency-have access to plain language options and resources in their preferred language. Negotiate with PHA officials for timely inspections and landlord corrective action requests. Assist individuals and families with expanded housing searches when necessary to ensure timely permanent housing. Collaborate with Case Managers to facilitate a wide variety of support services such as health, behavioral health, substance abuse treatment, benefits, employment, financial, and transportation, among other needs. Other duties as assigned.

Job Description Are you ready to be the welcoming face of a wellness center that's making a real impact? At Experience Health & Wellness Center in Cape Coral, FL, we're looking for a personable and proactive full-time Front Desk Receptionist - Administrative Assistant to join our team. If you're passionate about health and wellness, thrive in customer-facing roles, and love keeping things organized and efficient, this might just be your dream job! Not only will you start with competitive pay of $18 - $22/hour, but you'll also enjoy fantastic benefits like: Accrued paid time off (PTO) 401(k) Paid holidays Health stipends Annual bonuses Birthday and work anniversary celebrations GET TO KNOW US Experience Health & Wellness Center has been rated one of the top clinics in Cape Coral and for good reason! Our unique approach to chiropractic care with a focus on the nervous system helps us provide our patients with high-quality, comprehensive care that relieves pain and leaves them feeling rejuvenated. Our mission is to give, love, serve, and educate our community on holistic healthcare and to help everyone experience true health and healing. GET TO KNOW THE ROLE What You'll Need to Join Us: Strong customer service skills and a positive, professional demeanor Excellent communication and organization abilities Reliability, punctuality, and attention to detail Preferred Qualifications: Experience in a reception or admin role From the moment you step in, you'll be the heart of our patient experience! As a Front Desk Receptionist - Administrative Assistant, you'll start by warmly welcoming each guest, checking them in, scheduling their next visit, and handling any payments with a friendly touch. You'll also keep things running smoothly by managing phones, taking notes, and completing administrative tasks to support both our patients and team. Your role is vital in ensuring every patient feels at home and well cared for throughout their visit. JOIN OUR TEAM! If this sounds like the perfect fit, we'd love to hear from you! Our initial application takes just 3 minutes, and it's mobile-friendly to make the process quick and easy. Don't wait-apply to be a Front Desk Receptionist - Administrative Assistant today, and let's work together to make a difference in our patients' lives! Job Posted by ApplicantPro

Position Overview: The Administrative Specialist provides vital support to Habitat's Resource & Development department, ensuring smooth daily operations across donor relations, communications, volunteer engagement, and events. This position manages administrative systems, organizes key processes, and ensures accuracy in all documentation to maintain departmental efficiency. Key Responsibilities: Administrative Support Handle incoming and outgoing communications, including phone calls, emails, and mail. Process invoices, manage postage accounts, and assist with credit card reconciliations. Monitor office expenditures and assist in budget preparation. Maintain organized digital and physical filing systems. Prepare mail merges, mailing labels, and printed materials for events and campaigns. Track office supplies and coordinate orders with vendors. Capture meeting minutes, manage calendars, and assist with departmental projects. Conduct research and compile data for various projects and reports. Campaign & Program Support Support donor development, communications, volunteer and event teams with administrative tasks. Prepare documentation and organize submissions for the Community Contribution Tax Credit Program (CCTCP). Assist with logistics for campaigns such as Women Build, Annual Appeal, and gated community fundraising initiatives. Maintain tracking systems and ensure data accuracy across departmental platforms. Event Support Assist with printing materials, organizing supplies, and providing on-site event support. Participate in dedications, celebrations, and other Habitat events as needed, including some evenings and weekends. Education & Experience: High school diploma or equivalent required; associate or bachelor's degree preferred. Minimum two years of administrative or office support experience; nonprofit experience a plus. Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint). Excellent attention to detail, organization, and time management. Strong written and verbal communication skills. Collaborative, dependable, and mission-driven. Valid Florida driver's license and acceptable background check. Competencies: Attention to Detail: Produces accurate work, follows procedures, and double-checks data and documents. Organization & Time Management: Prioritizes tasks effectively, meets deadlines, and keeps projects on track. Communication: Demonstrates professionalism and clarity in written and verbal interactions. Initiative: Takes proactive steps to solve problems and improve processes without being prompted. Team Collaboration: Works cooperatively across departments, supporting shared goals and objectives. Adaptability: Remains flexible and composed in a fast-paced, evolving environment. Mission Alignment: Demonstrates commitment to Habitat's values and the importance of the mission. Maintain a favorable working relationship with all other company employees to foster and promote a cooperative and harmonious working climate, which will be conducive to maximum employee morale, productivity, efficiency and effectiveness Physical Requirements Necessary to Perform this Job: Regularly spend hours sitting and using office equipment and computers. Occasionally spend hours standing. Regularly speaks clearly so listeners can understand. Frequently bend to file and maintain files. Occasionally lift 5-20 pounds. Work Environment and Conditions: Ability to work both in the office and at various worksites; ability to work outside of normal working hours, including events, or weekends during peak season, with advance notice. Generally quiet office environment. Other Duties Please note this position description is designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the associate for this job. Duties, responsibilities and activities may change at any time with or without notice. Benefits: Paid Time Off 401k with Employer Matching Medical Insurance Vision Insurance Dental Insurance Life Insurance Disability Insurance Habitat for Humanity of Lee & Hendry Counties is an equal opportunity employer and seeks to employ and assign the best-qualified personnel for all our positions in a manner that does not unlawfully discriminate against any person because of race, color, citizenship, religion, sex, pregnancy, marital status, age, national origin, physical or mental disability, sexual orientation, genetic information, veteran/reserve national guard status, or any other status or characteristic protected by law. Additionally, Habitat is committed to providing reasonable accommodation to qualified applicants and employees with disabilities. If you need reasonable accommodation to participate in the hiring process or to perform the essential job functions, please contact Deborah Boyer at ************.

DCSAM is a family owned and operated business with treating all employees like family at the core of our values. Our employees provide innovative, safe, and high-quality infrastructure/maintenance contracting services to State DOTs, railroads, and other commercial/residential customers across the entire United States. Employees receive generous compensation packages, employee engagement events & career development programs, just to name a few of the perks of being part of the DCSAM family! To provide quality service, we need top-of-the-line employees. That is why we offer great compensation, awesome benefits, and a work environment worth bragging about! Job Description DCS Asset Maintenance (DCSAM) is seeking a hard-working and dedicated Administrative Assistant with a great attitude and love of customer service. This position provides day-to-day administrative functions such as, but not limited to, handling basic office responsibilities, and receiving visitors. He or she will be accountable for the creation, development, and implementation of correspondence and programs in support of production, operating, and/or marketing functions within the branch location. MAJOR DUTIES AND RESPONSIBILITES: Demonstrate a positive safety culture by performing responsibilities in full compliance with all safety policies and procedures. Execute all Company policies and procedures including project-level plans and programs. Ensure work performance is within compliance with contractual, federal, state, and local legal requirements. Demonstrate a sound understanding of the contract requirements and customer's objectives. Maintain all documents (electronic and hard copy) in a neat and orderly manner. Answer incoming phone calls, as well as dispatch and document all contractual requirements related to inquiries. Greeting and direct project office visitors. Perform collecting, receiving, distributing, and sorting postage, packages, etc. Perform assigned specialty tasks such as meeting invites, event coordination, travel arrangements, etc. Responsible to maintain the office environment in a neat, orderly, and aesthetically pleasing manner. Responsible for the inventory of materials and supplies. Present the office manager with materials and supplies procurement needs in a timely manner. Provide complete, accurate, and timely submission of all assigned data entry, monitoring, reporting, and filling tasks. Maintain a strong customer service culture in all forms of communications. Other duties will include scanning, copying, licensing, greeting visitors, creating spreadsheets, and supporting managers, as needed. Perform all other duties, as assigned. Qualifications EDUCATION: High School Diploma or Equivalent is required. EXPERIENCE: 2-4 years of relative experience. Must have the ability to multi-task. Must have the ability to compose general correspondence. Must have a high degree of proficiency in Microsoft Office software, to include excel, outlook, and word. Must have outstanding administrative and organizational skills. Must have superior communication skills, both written and verbal. Must have excellent reading and comprehension skills. Must be a team player. Must have a valid driver's license. Must be able to comply with the company drug and alcohol policy. Schedule is Monday- Friday 8 AM-430 PM. Additional Information Benefit Highlights: Challenging and rewarding work environment Competitive Compensation Excellent Medical, Dental, Vision and Prescription Drug Plan 401(K) Generous Paid Time Off Career Development Pay rate: $20-22 Come be a part of the DeAngelo family, today! DCSAM is an equal opportunity employer and complies with all hiring and employment regulations. In the event an ADA accommodation is needed, DCSAM is happy to help all employees achieve gainful employment in an atmosphere where they are appreciated and respected. DCSAM offers subcontracting services to government agencies as such, candidates may be subject to pre-employment screenings such as criminal background checks, pre-employment, post-accident & reasonable impairment drug screenings, motor vehicle record checks, etc. as such, DCSAM complies with all federal and state regulatory guidelines including the FCRA.

Support managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner. Attend meetings and take accurate minutes. May responsible for accurate and timely physician credentialing. May direct and lead the work of others. May manage and coordinate administrative programs and office activities. Create spreadsheets, manage databases and prepare presentations, reports and documents as needed. Answer telephones and take messages or transfer calls. May cover the reception desk when required. Calendar management, schedule appointments, update calendars and arrange staff meetings

The role of the Administrative Assistant is to provide assistance and support to the Department Manager and the Office Leader. Responsible for routine and advanced correspondence including letters, memoranda, and reports. Familiar with a variety of the field's concepts, practices, and procedures. Relies on experience and judgment to plan and accomplish goals with ability to work independently. At times may be asked to be responsible for confidential material. Your Primary Responsibilities will include * Prepare general correspondence * Prepare fee proposals and scope of work * Coordinate and schedule meetings * Coordinate travel arrangements for department staff * Screen incoming phone calls * Maintain professional appearance of department area * Greet clients * Filing * Assist with preparing progress reports/invoicing * Coordinate team building activities, holiday events, and other company gatherings * Arrange catering for lunch meetings * Attend meetings to take and distribute meeting minutes * Maintain general knowledge of ongoing projects * Support the organization and management of project-related activities What you'll need * Good writing and verbal communicative skills * Strong computer skills with experience in Word, Excel, Outlook * Knowledge of internet research * Requires a high school diploma or its equivalent with at least 5 years of experience in the field or in a related area. * Position requires minimum of 40 hours a week in the office with possibility of overtime. * Valid driver's license with approved/acceptable driving history required. DRMP Offers * Excellent compensation package * Outstanding holiday and paid-time-off programs * 401(k) Plan and Match * Career Path Development Program (Management & Technical Career Tracks) * Mentorship Program * Tuition Reimbursement * Parental Leave * Competitive health and dental insurance premiums * Variety of voluntary benefit options * Short-Term Disability/Long-Term Disability * Company-furnished life insurance * Employee Assistant Program (EAP) * Flexible Spending Account * and More DRMP is a Drug and Alcohol Free workplace, an Equal Employment Opportunity employer and E-Verify employer.

Powell Supportive Services, Inc. is a licensed private home care agency licensed by the State of Florida. We service the DD Waiver, ADA Waiver, Cystic Fibrosis Waiver, TBI Waiver and PAC Waiver. The office is open five days a week and we provide on call service 24/7. Our staff includes experienced Personal Care Aides, Home Health Aides, Massage Therapists, Registered Nurses and Licensed Practical Nurses. We assist the elderly and adults with various disabilities to remain in their homes and Assisted Living Facilities. Job Description Small Assisted Living Facility seeking Asst. Administrator to support, supervise and handle day to day operations of the facility. Qualifications Must have previous ALF experience. Must have at least a AA Degree or LPN. Must have experience and knowledge of working with the elderly and various disabled populations. Must be organized and able to follow all rules and regulations of various funding sources and governing entities. Must have 2 years of supervisory experience, managing and scheduling staff. Must have case manager experience Additional Information Sympathetic attitude toward care of disabled or sick Demonstrated ability to read, write, and carry out directions Evidence of maturity and ability to deal effectively with job demands Good verbal and written communications skills Shall have a criminal history check conducted prior to being offered any position within this agency.

Description of the role: Are you organized, detail-oriented, and able to handle multiple tasks efficiently? Firkins CDJR is looking for an Administrative Assistant to join our team in BRADENTON, FL. As an Administrative Assistant, you will play a crucial role in supporting our team with various administrative tasks to ensure smooth operations. Responsibilities: Maintain contact lists Produce and distribute correspondence memos, letters, faxes, and forms Assist in the preparation of regularly scheduled reports Requirements: Automotive experience a must Proven experience as an administrative assistant Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multitask Benefits: - Competitive compensation - Health, dental, and vision insurance - Paid time off - Professional development opportunities Free college program through Strayer available About the Company: Firkins CDJR is a premier automotive dealership located in BRADENTON, FL. We are committed to providing top-notch service and quality vehicles to our customers. Joining our team means being part of a dynamic and customer-focused work environment.

Job DescriptionDescription: ABOUT THE COMPANY For more than two decades, Anne Therese Aesthetic Medicine has been offering cutting-edge treatments in multiple facets of self enhancement. With two practices in Columbus, Ohio and one practice in Cape Coral, Florida, Anne Therese Aesthetic Medicine is growing exponentially. Being part of the Anne Therese Aesthetic Medicine team means being part of the frequent advancement of the aesthetic industry. We pride ourselves on offering the newest and best enhancement procedures, while emphasizing a strong provider-patient relationship. Anne Therese Aesthetic Medicine is a multi-location medical spa that provides facial and body treatments that enhance the inherent beauty of all of our clients. MISSION We empower and educate the medical aesthetics community as global industry leaders by elevating every experience and inspiring confidence. VISION ATAM will transform the medical aesthetics community globally, impacting the lives of 33 million people. CORE VALUES Excellence Integrity Professionalism Experience Teamwork Transparency Leadership Innovation ABOUT THE POSITION The ATAM Administrative Assistant / Front Desk must be detail-oriented and have the ability to multitask while managing a high-volume business. Must have enthusiasm for the beauty and wellness industry and possess excellent customer service skills for both internal (our team) and external guests. Enjoy working with others and possess a friendly and outgoing personality. Excellent communication, listening, organizational, problem-solving, and computer skills. Must be a team leader and enjoy mentoring others. OBJECTIVES Demonstrate top-notch phone skills credentialing the practice, providers, and treatments. Acts as a 'model' first impression of the practice Uses approved telephone script to address common patient inquiries, confirmation calls and scheduling Checking in and checking out patients Scheduling and rescheduling patient appointments Performs other downtime tasks as assigned by management Represents our aesthetic medicine practice in a professional manner Must work 1 Saturday/month with a day off during the week of the Saturday worked Attend team meetings as scheduled Participate in monthly or quarterly Personal, Professional and Financial Goal meetings Requirements: COMPETENCIES Ability to work in a fast-paced environment; ability to multi-task Excellent team and individual work skills EDUCATION AND EXPERIENCE At least one (1) year of experience in customer service. (Preferred, not required) PHYSICAL REQUIREMENTS Bending, kneeling and lifting 15lbs COMMITMENT TO DIVERSITY As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, Anne Therese Aesthetic Medicine recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates and partners.

Join a supportive team at Coastal Orthopedics and help make a real difference in patient care. At Coastal Orthopedics, we are dedicated to providing top-tier care while fostering a collaborative and growth-oriented environment. As a Healthcare Administrative Assistant/Surgery Scheduler, you'll work directly with our patients, playing a vital role in ensuring a seamless and compassionate experience. Why You'll Love Working Here: Team-Centric Environment: Work closely with our physicians and clinic team to provide excellent patient care. Professional Growth: Benefit from ongoing opportunities for skill development and career advancement. Work-Life Balance: Enjoy a structured yet supportive work schedule with full benefits. State-of-the-Art Facilities: Be a part of a practice using the latest technology and equipment in orthopedic care. What You'll Do: Timely and accurately completes assigned tasks which include: triaging of incoming calls, working task logs, scheduling appointments (surgical procedures, pre-operative testing, physical therapy and imaging), handling medication refill request and performing other administrative duties as assigned. Coordinates all aspects of surgery scheduling to include pre-operative testing, cardiac/medical clearances, patient education, equipment needs and post-operative care. Works closely with the insurance department to ensure proper authorization is obtained. Arranges transportation and interpretation services for patients, when appropriate. Facilitates the coordination of care with outside referring physicians, ASC's, hospitals, pharmacies, laboratories, physical therapy centers, skilled nursing facilities, home health agencies, imaging centers and supply vendors. Properly routes all diagnostic test results, medication requests and other pertinent patient information to the physician in a timely, accurate manner utilizing the PAQ. Urgent results requiring immediate attention need handled accordingly. Calls in medication requests and refills to the pharmacies as needed paying close attention to name, dosage and SIG. Obtains authorization for the prescription, as needed. Communicates with the front office staff on medication requests and patient pick-ups. What Your Qualifications Should Be: Bachelors degree or equivalent experience preferred. CPR certification (or ability to obtain within three months of hire). Experience with EHR systems (NextGen preferred) and knowledge of basic surgical techniques. What Your Benefits Look Like: Competitive compensation with full-time benefits. Opportunities for professional development and continued education. Comprehensive medical, dental, and vision coverage, plus retirement savings plans. Ready to help make a difference in patient care? Apply today and join Coastal Orthopedics, where every role plays a crucial part in our mission! Coastal Orthopedics is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

The Administrative Specialist oversees the day-to-day administrative operations of the University Advising Services department. Supervises assigned support staff to fulfill administrative responsibilities of the department. Typical duties may include but are not limited to: * Provides administrative support to include maintaining schedule/calendar, screening telephone communication, greeting and directing visitors, and dealing with administrative problems and inquiries. * Completes transfers, reconciles expenditure transactions, maintains internal accounting records, and other transactional duties related to fiscal administration. * Fulfills purchasing requirements for assigned area, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, maintaining P-Card information, and reconciling purchases. * Establishes and maintains systems for administration of records for the area, including electronic files, records, and databases. * Supports employment administration and human resources processes, serving as a point of contact with the central HR department. Administers appointment paperwork requirements for department employees. Fulfills administrative requirements for employment searches within area of responsibility. * Tracks and audits department leave records and employee time sheets. * Prepares and approves payroll certifications. Reviews and reconciles payroll registers and updates pay distribution. * Arranges and coordinates travel for department staff, faculty, and incoming guests and speakers. * Composes and prepares written documents and correspondence for the office, including memos, letters, presentations, and spreadsheets. * Prepares special spreadsheet reports and presentations as needed. May prepare brochures or update department web site content. * Provides transactional maintenance of funds and accounts for a unit or department. Other Duties: * Performs other job-related duties as assigned. Additional Job Description Required Qualifications: * This position requires a high school diploma and four years of full-time experience directly related to the job functions. * Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook). * Any appropriate combination of relevant education, experience, and/or certifications may be considered. Preferred Qualifications: * Bachelor's degree from an accredited institution in an appropriate area of specialization. * Work experience in a higher education setting. * Experience with Ellucian Banner, Cognos, and Gulfline. Knowledge, Skills & Abilities: * Knowledge of general office procedures. * Knowledge of generally accepted accounting procedures and principles. * Excellent interpersonal, verbal and written communication skills. * Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and competing demands are involved. * Ability to operate personal computers with proficiency and learn new applications and systems. * Ability to accurately prepare and maintain records, files, and reports. * Ability to work successfully as both a member of a team and independently with minimal supervision. * Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment. * Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure. * Ability to effectively manage the work of others by providing information, guidance, and motivation. * Ability to interpret and apply laws, regulations, policies and procedures consistently. * Ability to analyze and solve problems, draw valid conclusions, and/or develop appropriate alternatives where applicable. Pay Grade 13 FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.

Are you ready to be the welcoming face of a wellness center that's making a real impact? At Experience Health & Wellness Center in Cape Coral, FL, we're looking for a personable and proactive full-time Front Desk Receptionist - Administrative Assistant to join our team. If you're passionate about health and wellness, thrive in customer-facing roles, and love keeping things organized and efficient, this might just be your dream job! Not only will you start with competitive pay of $18 - $22/hour, but you'll also enjoy fantastic benefits like: Accrued paid time off (PTO) 401(k) Paid holidays Health stipends Annual bonuses Birthday and work anniversary celebrations GET TO KNOW US Experience Health & Wellness Center has been rated one of the top clinics in Cape Coral and for good reason! Our unique approach to chiropractic care with a focus on the nervous system helps us provide our patients with high-quality, comprehensive care that relieves pain and leaves them feeling rejuvenated. Our mission is to give, love, serve, and educate our community on holistic healthcare and to help everyone experience true health and healing. GET TO KNOW THE ROLE What You'll Need to Join Us: Strong customer service skills and a positive, professional demeanor Excellent communication and organization abilities Reliability, punctuality, and attention to detail Preferred Qualifications: Experience in a reception or admin role From the moment you step in, you'll be the heart of our patient experience! As a Front Desk Receptionist - Administrative Assistant, you'll start by warmly welcoming each guest, checking them in, scheduling their next visit, and handling any payments with a friendly touch. You'll also keep things running smoothly by managing phones, taking notes, and completing administrative tasks to support both our patients and team. Your role is vital in ensuring every patient feels at home and well cared for throughout their visit. JOIN OUR TEAM! If this sounds like the perfect fit, we'd love to hear from you! Our initial application takes just 3 minutes, and it's mobile-friendly to make the process quick and easy. Don't wait-apply to be a Front Desk Receptionist - Administrative Assistant today, and let's work together to make a difference in our patients' lives!