Administrative associate jobs in Olympia, WA - 738 jobs

Team Structure: There is one other admin assistant who will train them but work will be mostly independent. Role Responsibilities: • Acts as office coordinator by managing on-site issues • Orders all kitchen and office supplies • Maintains guest and kitchen areas • Leads the planning, coordinating, and implementing team events • Provides administrative and operational support within a large, diverse team including one or more senior executives. • Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information. • Builds effective relationships with internal/external stakeholders. • Gathers and formats data into regular and ad-hoc reports, and dashboards. • Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. • Dispatches outgoing communications. • Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements • Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. • Makes travel arrangements, booking flight/hotel reservations as needed. • Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. • Thinks creatively and proposes new solutions. • Exercises judgment to identify, diagnose, and solve problems within given rules. • Broader work or accountabilities may be assigned as needed. Must Have Skills: • 1-3 years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and • post-secondary degree in related field of study. • Specialized knowledge from education and/or business experience. • Verbal & written communication skills - In-depth. • Collaboration & team skills - In-depth. • Analytical and problem-solving skills - In-depth. • Attention to detail & organizational skills - In-depth Nice to Have Skills: • Excel proficiency • Post-secondary degree in related field of study • Salesforce experience • Previous financial industry experience

Job DescriptionSalary: $24-26.50/hr A.I.S., Inc. (AIS) is a national scientific services firm supporting maritime activities requiring certification of compliance with environmental regulations as well as collecting data for use by Federal, State, Municipal, and other government agencies along the US coastline. AIS is looking for an Administrative Assistant to support the Alaska Fisheries Science Centers North Pacific Observer Program (NPOP). Primary Function: The Administrative Assistant will work from the Seattle field office and report to the Program Manager. The successful candidate will support field and management staff working under the NPOP contract for the Alaska Fisheries Science Center. They will assist with reports and file management for other AIS contracts as needed. Duties/Responsibilities: Track and reconcile observer hotel stays and charges. Track and ensure observer certification requirements are up to date. (CPR/First Aid, physicals, REAL IDs, contact info, and observer certification) Track gear inventory in Seattle and Alaska offices. Order more gear and repair gear under the direction of the manager. Issue gear to observers. Contacting inactive and active employees about scheduling work deployments according to field effort needs. Enroll observers into appropriate training/briefings under the direction of the manager by completing briefing forms and registration packets. Create AIS Orientation schedules for observers in training for Manager review. Send meeting notifications to observers. Participate in meetings as requested. Facilitating the delivery and replacement of equipment and personal items that might be lost or damaged during deployment. Conduct Blakeley House Orientation and Tour for new employees. Assist in maintaining property, and keeping house stocked with supplies. Receiving calls in support of ODDS, updating the observer tracker, and other relevant work products. Forwarding the field phone as necessary. Updating Ring Central call rules per the Call Center schedule created by the Manager. Completion of daily, weekly, and monthly tasks and reports. This includes data quality scores for observers that received an NMFS evaluation. Provide transportation to observers in Seattle. Assist with other reports and tracking as needed. Compensation: Candidates will be paid an hourly rate to be negotiated, and total compensation will vary depending on candidates depth of experience. This is a fulltime position. AIS benefits package includes health and dental insurance, vacation, sick and holiday benefits. Minimum Qualifications: Bachelors degree 1-2 years Administrative Assistant Experience Attention to detail Organizational Skills Proficient in Microsoft Suite Preferred Qualifications: Bachelors degree in science related field 2+ years Administrative Assistant experience Experience deploying on commercial fishing vessels as an Observer Travel: No Travel Anticipated. Location: 3216 NE 45th Place, Suite 106, Seattle, WA 98105 Contact: If you would like to apply for this exciting new opening, please visit our Careers Page to submit the required information: Resume Cover letter detailing relevant experience. 3 professional references (name, email address and phone number) All documents must be submitted for your application to be considered. If you have any questions pertaining to this opening, please reach out to our Talent Team or call ************. An Equal Opportunity Employer It is the policy of A.I.S. to recruit, hire, train, promote, transfer and compensate our employees and provide all other conditions of employment including Company sponsored events without regard to race, color, creed, religion, national origin, age, sex, gender identity, genetic information, marital status, lawful alien status, sexual orientation, physical or mental disability, citizenship status, veteran status or any other status protected by applicable law. Must be able to work in the U.S. VEVRAA Federal Contractor Request Priority Protected Veteran Referrals Equal Opportunity Employer

About Seattle Parks and Recreation: Seattle Parks and Recreation (SPR) is a national leader and innovator in the services and programs we provide to our residents who enjoy our public spaces such as parks, community centers, specialty gardens and swimming pools. Our mission is to equip employees and the public for well-being as we support healthy people, a thriving environment and vibrant community. We provide safe and accessible spaces for residents and visitors to work, recreate, rejuvenate and enhance quality of life and wellness for children, teenagers, adults and seniors. Delivering excellent customer service to all is a core value. Equity & Inclusion: Seattle Parks and Recreation commits to advancing equity and social justice in our department and in every neighborhood by growing a dynamic and diverse workforce, developing strong investments, growth opportunities and beneficial partner strategies as we acknowledge and pledge to close disparities created by historical practices which often hindered workforce development, environmental justice, access to quality open spaces, programs and facilities. #OneSeattle About The Division: The Recreation Division eliminates barriers through responsive, exceptional recreation services. We operate over 50 recreation facilities (community centers, teen centers, pools, school-based learning centers, environmental learning centers, and boating and sailing centers) and provide opportunities for people to play, learn, and lead healthy, active lives. Our programs and events include fitness and athletics, licensed childcare and preschool, swimming and boating, youth development and job preparation, academic enrichment, and more; including programs designed for older adults and people with disabilities, as well as grant and partnership programs designed and implemented with immigrant and refugee communities. With nearly 300 regular employees and a budget of nearly $40 million annually, Recreation is a major operation with significant impact on the communities we serve. In addition to our current operations, we also strive to constantly improve the ways we serve Seattle's residents, specifically through implementation of the SPR Strategic Plan, innovation in our facility staffing and programming approaches, and learning from national best practices and quality standards. The Environmental Sustainability, Education and Engagement (ESEE) Unit is comprised of Camp Long, Discovery Park and Carkeek Park facilities and their programs as well as the Citywide Environmental Education Team staff and programing. This position will report to the manager of the ESEE unit and is a part-time 20 hour/week position. Under the general supervision of the ESEE Unit Manager, this position conducts research and data collection for special projects; manages and monitors program budgets; supports personnel activities; leads special programs and projects; prepares grants and contracts; oversees core office operations including reporting and cash handling; and supervises staff. The role requires strong knowledge of office and budget practices and the ability to exercise sound judgment in applying policies to daily operational, budgetary, and personnel decisions. The successful candidate will be expected to work some weekends. * Monitor and manage the unit's program budgets; authorize line-item expenditures; maintain accurate records of expenditures; and prepare financial status reports. * Work with the Business Service Center (BSC) to create new contracts, import data to do analysis, adapt software to best fit for program data collection. * Develop, coordinate, prepare and submit the annual budget for the unit, including budgets with the Associated Recreation Council's advisory councils. * Conduct research and data collection on special assignments and projects; coordinate the unit's response to inquiries and proposals from other sections of the department or other departments. * Collect and analyze outcome assessment data and prepare evaluative and year end reports. * Coordinate and direct a variety of office management functions and activities such as preparing purchase request for supplies and equipment; and develop and implement office procedures. * Write and manage grants and contracts. * Perform other related duties of a comparable level/type as assigned. Requires one year of experience in administrative analysis, budget administration or preparation, office management, personnel administration, program administration, as staff assistant, or in a closely related field; and a Bachelor's degree in business or public administration, or another closely related field (or a combination of education and/or training and/or experience that provides an equivalent background required to perform the work of the class). Desired Qualifications - You will be successful if you have the following experience, skills, and abilities: * One year of experience in budget administration. * One year directing a variety of office management functions and activities. * One year of experience in administrative analysis. * Two years' experience writing, receiving and managing grants. * Advanced software knowledge in Excel and use of pivot tables. * Background in data analysis using databases such as MS Access. * Experience writing contracts, partnership agreements and program reports. * Knowledge of environmental and/or experiential education programming. * Certificate or training in program evaluation. Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. The full salary range for this position is $41.44 to $48.31 per hour. Application Process Please submit the following with your online application: * A cover letter in which you clearly describe how your knowledge, experience, skills, and abilities prepare you for the job responsibilities and qualifications outlined in the job announcement * A current resume of your educational and professional work experience. Who May Apply: This position is open to all candidates that meet the qualifications. Seattle Parks and Recreation values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. Seattle Parks and Recreation encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQIA+, people with disabilities, veterans, and those with diverse life experiences. Job offers are contingent on the verification of credentials and other information required by the employment process, including the completion of a background check. The background check will involve a criminal history check, which includes conviction and arrest records in compliance with the Seattle's Fair Chance Employment Ordinance, SMC 14.17and the City of Seattle Personnel Rule 10.3. A driving history review may be conducted in compliance with SMC 4.79.020.Applicants will be provided an opportunity to explain or correct background information. The City of Seattle offers a comprehensive benefits package including vacation time, 12 paid holidays, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: *********************************************************************************************************** Want to know more about Parks and Recreation? Check out our web page: Seattle Parks and Recreation - Parks | seattle.gov SPR's Core Competencies are: * Accountability & Action: Holding yourself accountable for achieving goals, completing tasks, and delivering quality work. Demonstrating thoughtful initiative in actions and decision-making and promoting high quality standards. * Equity and Inclusion: Supporting the goals of the Race and Social Justice Initiative and the City's commitment to workforce equity. * Communication: Sharing and exchanging information and ideas with people in a variety of ways to help them understand and remember the information. * Service: An ongoing commitment to base decisions and actions on the needs and priorities of the City. * Teamwork: Participating as an engaged member of a team to achieve group goals. Effectively working with internal and external people to complete tasks and achieve work group goals.

Fenwick is seeking a Legal Secretary who will perform a variety of secretarial and administrative tasks to support assigned attorneys and paralegals, providing exceptional customer service and support while consistently producing a high volume and quality work product to meet the needs of the Firm and its clients. This position offers a hybrid schedule and requires three days on-site in our Seattle, WA office with the possibility of additional required in-office days depending on business and client needs and requires a 37.5 hour work week supporting an 8:30 am - 5:00 pm daily schedule. Job Description: Maintain and foster positive and collaborative working relationship with assigned Practice Group Partners/Associates/Paralegals, Firm clients, Administrative Departments, and external vendors. Responsible for producing high quality and error free work product in a timely manner. Develop a comprehensive understanding of efficiencies and teamwork with the local and firmwide secretarial teams. Responsible for effectively collaborating within the secretarial team to ensure the assigned attorneys and paralegals are being supported with an eye towards superior client services. Shared responsibility across offices for coverage of attorneys and paralegals. Possess a solid understanding of the litigation process: Initiating document setup for cases, including Civil Coversheet, Summons and Complaint, along with Corporate Disclosure Statement; Prepare, file and serve Answer to Complaint; Arrange for service via a Process Server. Demonstrate proficiency in handling State, Federal, and Appellate ECF sealed and public filings along with a robust understanding of court rules, local rules, and calendaring needs utilized by courts relevant to attorney's litigation practice. Working knowledge of the court's PacerPro and its workflow procedures/protocols. Proficient in managing all aspects of the discovery process, including drafting, formatting, and proofreading discovery requests and responses, organizing documents, and coordinating with attorneys, clients, and opposing counsel to ensure timely and accurate production of materials. Complete familiarity with trial prep documents such as motions in limine, jury instructions, etc.; thorough understanding of trial logistics; ability to travel as needed for trial/trial preparation. Use legal resources effectively, including court websites, Federal Rules of Civil Procedure, California Code of Civil Procedure, California Rules of Courts, Lexis-Nexis, and Westlaw for research, case law retrieval, and forms access. Generate and troubleshoot Table of Contents and Table of Authorities using Best Authority while maintaining proficiency with Blue Book and state citation styles. Responsible for compiling and coordinating court filings to maintain client's internal file system updated in iManage/Propel. Ability to convert documents from PDF to Word/vice versa, insert/remove pages, bookmark, redact documents and enable OCR formatting for searching capabilities. Perform a variety of administrative functions including preparing check requests, invoices and reimbursements. Responsible for managing and keeping assigned attorney's calendar updated with relevant information, i.e., client meetings, court deadlines, etc. Schedule messengers, process servers and other vendors for pick-up, delivery or service of documents. Knowledge of timekeeping protocols; assist with entering attorney time, as necessary. Acquire knowledge and understanding of the Firm's resources, departmental schedules, and protocols to effectively delegate and ensure completion of assigned tasks. Ability to be flexible and available to work overtime as necessary. Perform other tasks as assigned. Additional responsibilities may include: Review monthly bills for consistency, accuracy, spelling and substance, learn billing practices over time (usual write-offs, client format preferences, etc.); check bills for consistency against special engagement terms (deferrals, rates, caps, etc.). Ensure accurate execution of billing and collection instructions and follow-up with billing coordinator. Respond to client requests for month-end estimates. Monitor, identify and resolve A/R and collections issues, as necessary. Desired Skills and Qualifications Possesses interpersonal skills necessary to support positive working relationships and to effectively communicate, interact, and follow instructions in a demanding environment with/from a diverse group of attorneys, staff, clients and vendors with demonstrated poise, tact and diplomacy. Ability to multitask in a highly demanding, deadline-driven environment. The ability to prioritize and manage time effectively to ensure assignments are completed in a timely manner while operating in a fast-paced environment. Ability and desire to learn and apply new skills and knowledge by attending all ongoing technical training, secretarial and department meetings. Exercise discretion and independent judgment in resolving problems, recommend solutions as appropriate and/or work with the service departments to resolve issues. Must possess a keen eye for details, by proofing materials; demonstrate accuracy and thoroughness to meet the Firm's standards. Adapt to changes in the work environment, manage competing demands and the ability to pivot quickly to manage unexpected events. Ability to work proactively and independently with minimal supervision but can also work within a team. Work requires a high level of cognitive effort while performing a high volume of administrative and clerical tasks and other essential duties. Affinity for and knowledge of current technology and ability to comfortably adapt to new technology. Ability to identify future challenges and be proactive in offering solutions before they materialize. Initiative to identify areas and processes for improvement and takes action to implement change. Effective self-management and ability to make sound, independent decisions. High level of accountability; consistently meeting agreed-upon commitments. Reporting to the Senior Manager, Legal Administrative Services, the ideal candidate will have 5+ years of experience supporting litigation attorneys/paralegals in a law firm setting. Knowledge of patent litigation procedures is strongly preferred. Experience with independently e-Filing documents in accordance with the federal and states court's rules is required. #LI-Hybrid Benefits and Compensation Details: At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. The anticipated range for this position is: $76,000 - $108,250 Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.

Job Description Join Our Team at Peninsula Credit Union! At Peninsula Credit Union, we are looking for an Administrative Services Coordinator who can keep our operations running smoothly and support our mission of serving our members and community. What You'll Do: In this role, you will: Oversee office operations by managing supplies, coordinating maintenance, and ensuring our facilities and company vehicles are in top shape. Collaborate with our Marketing Team to assist with promotional campaigns, events, and credit union materials. Support our Board of Directors and Executive Team with meeting preparation, documentation, and clerical tasks. Foster a well-organized environment with a strong focus on record-keeping, communication, and efficiency. What You Bring: Strong organizational skills and a keen eye for detail. Excellent communication abilities and a collaborative mindset. Proficiency in tools like Microsoft Office and comfort with digital and physical organizational systems. A proactive attitude with the ability to prioritize and adapt to a variety of tasks. Why Peninsula Credit Union? We are a team-oriented, mission-driven credit union where we listen, serve, educate, and care-always. If you value collaboration, professionalism, and making a difference for our members and community, we'd love to hear from you. Position Details: Job Title: Administrative Services Coordinator Type: Full-Time | Non-Exempt Location: Shelton, WA Peninsula Credit Union strives to provide excellent benefit options to meet our employee's long and short term goals. We offer benefit packages to our employees that work 35 or more hours per week including: Generous PTO (Paid Time Off) 11 Paid Holidays Paid Bereavement Leave Paid Jury Duty Leave 401k match up to 50% of 8% Mortgage Discounts Company Paid Long Term Disability & Life Insurance Full Medical, Vision, & Dental benefits for the Employee Employee Assistant Program (EAP) Incentive Opportunities Brand Wear Allowance Educational Reimbursement Program Flexible Spending Accounts (FSA) We listen, we serve, we educate, we care...always.That's our mission statement, and we live by it here at Peninsula. We're conscious of our roots, mindful of our responsibilities, and energized by our mission to help our members navigate an increasingly complex financial world.Are you ready to take on a meaningful role where you can make an impact every day? Apply today and join a team that cares! Peninsula Credit Union is an equal opportunity employer. All qualified applicants for employment will receive consideration without discrimination because of sex, marital status, race, color, religion, national origin, age, military status, disability, genetic information or any other protected status. Job Posted by ApplicantPro

Who We Are Located in the scenic Puget Sound area with nearby mountain ranges and Mount Rainier in the distance, Tacoma is surrounded by outdoor recreational opportunities such as hiking, boating and camping. Tacoma, Washington has been ranked as one of the most livable cities in the country, due to the increasing career opportunities, cultural diversity and community engagement, just to name a few. Tacoma Community College (TCC) was built on the ancestral territory of Coast Salish peoples, specifically the Puyallup and Squaxin Island Tribes. The 1854 Medicine Creek Treaty forcibly removed them to Reservations to make way for colonizers; we recognize the privilege of utilizing this land has come at a great cost. We honor the resilience of the Puyallup and Squaxin Island people, who still live here, defend their rights, and contribute greatly to the well-being of our community. Our institution aims to increase partnerships and community ties with the local indigenous populations. Moreover, TCC stands in solidarity with Black Lives Matter and the Black community by further strengthening collaboration with the Black Student Union as well as community entities such as the Tacoma-Pierce County Black Collective, the Tacoma Urban League, and local black-owned businesses. In addition, we strongly support the Stop Asian Hate movement and have an active Asian Pacific Islander Student Club as well as an Asian and Pacific Islander Faculty and Staff Coalition. TCC is committed to developing more culturally responsive curricula by infusing and incorporating more educational content focused on the lives, experiences, and contributions of Native, Black, Asian, and other marginalized communities. We continually strive to become an anti-racist institution. We are specifically focusing on improved support for traditionally marginalized populations, including Black/African- American, Indigenous, People of Color, Dreamers, justice-involved, immigrants and refugees, Veterans, people with disabilities, and the LGBTQ+ community. To this end, TCC seeks applicants who: * Value intellectual curiosity and innovative teaching * Welcome difference and model respectful interaction with others * Recognize and honor the important role that diversity brings to an educational community * Are committed to educating a racially and socioeconomically diverse student population * Are committed to teaching in a community college setting * Care deeply about student success * Intentionally support and promote efforts related to equity, diversity, and inclusion * Honor TCC's mission promoting equitable access to educational opportunities * Reflect the diversity of our community Position Summary This is a part-time hourly position to assist classroom teachers with breaks and planning time in order to meet Early Achievers', NAC, ECEAP, EHS, and DCYF standards. Essential Functions * Complies with DSHS requirement (WAC). * Implements Developmentally Appropriate Practices to address infant, toddler, and preschooler's physical, emotional, social, and cognitive development. * Implements guidance techniques that respect the individuality of each child. Responds to children with respect, courtesy, and an understanding of their developmental stage of growth. * Works with Lead Teacher in planning and implementing curriculum appropriate for toddlers or preschoolers. * Encourages language development. Fosters independence and self-help skills. * Observe each child's development and discusses with the Lead Teacher. * Functions as a member of a team-oriented staff. May be assigned duties that relate to supervising, instructing, assigning, and checking the work of others. * Communicates with Program Manager and Lead Teacher regarding information and insights that effect the efficient and cohesive functioning of the program. This information may relate to the program, children, or parents. * Participates in staff meeting and in-services. * Periodically assesses classroom and program strengths and needs, and communicates with Program Manager or Lead Teacher. * Communicates routinely with parents in an open, professional manner. Refers matters concerning child's development and center policies to Lead Teacher or Program Manager. * Adheres to policies as stated in the Early Learning Center Handbook and Personnel Handbook. * Supervises in the absence of core teaching staff. * Perform other related duties as assigned. Qualifications Minimum Qualifications * High school diploma or equivalent. * Six month experience in an early childhood program. Preferred Qualifications * One year experience in early childhood setting * 20 credits of early childhood education OR combination of both * Experience in an Early Head Start Program * Infant/Toddler certificate Conditions of Employment * Successfully complete a portable background check (PBC) prior to employment through the Managed Education & Registry Information Tool (MERIT). Note: This is a requirement of the State of Washington Department of Early Learning. * Must possess a valid food handler's card. * Must obtain a TB Test prior to employment. * Must possess a valid CPR/First Aid Card. * Regular and predictable attendance. * Ability to bend, reach for items high or low, sit on the floor or low chairs, lift children weighing up to 35 to 45 pounds. The Successful Candidate Must Demonstrate * Ethics, integrity, and sound professional judgment. * An appreciation of diversity and the benefits of a commitment to cultural awareness and sensitivity in the workplace. * Commitment to professionalism and confidentiality. * Skill in building, and maintaining internal/external customer satisfaction. * Good organizational skills and resourcefulness in problem solving. * Experience working effectively in a customer service, education or social service delivery setting. * Ability to be self-directed and work independently in a team environment. * Must be highly dependable, responsible and possess a good work ethic. * Ability to work independently with minimal supervision. Application Process Application Material & Procedures Complete application packages must include the following: * Tacoma Community College online application. * Resume * Cover Letter Terms of Employment This is part-time hourly position is bound by the WAC 357-04-045provisions above and is scheduled to work Monday through Friday, varied hours up to 17 hours per week. Flexibility in scheduling is required to meet the needs of the department. The rate of pay is $17.13 - $17.13 per hour. A collective bargaining agreement exists and membership in the Washington Federation of State Employees or payment of a service fee may be required. TCC Part-time hourly and student employees including work study students, will accrue one hour of paid sick leave for every 40 hours worked. Hourly non-student employees may be applicable for comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance. Life and long- term disability insurance plans and retirement benefits are also provided. For more information, please visit our employment page/employment benefits: ****************************************** Tacoma Community College values diversity and is an Equal Opportunity Employer and Educator. Tacoma Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). Provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following persons have been designated to handle inquiries regarding non-discrimination policies: Stephen Smith, Title VII and Title IX, Building 14, ************; Kathryn Held, Section 504 Officer, Student Affairs Administration Office at ************. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Tacoma Community College Human Resources 6501 S 19th St Bldg. 14, Tacoma WA 98466 *********************************

Job Description This is a hybrid role, with the expectation of 3 days per week in-person at our Seattle office, located at 1201 2nd Ave, Ste 1950, Seattle, WA 98101 About Us: Pacvue is the leading software suite for eCommerce advertising, sales, and intelligence. We help some of the world's largest brands grow their business on Amazon, Walmart, Instacart, and other marketplaces and work with sellers and agencies of all sizes to help them compete in the constantly changing world of online retail. Our mission is to empower teams to win in the future of eCommerce, and we do it by building first-to-market technology, solving complex problems with our customers, and bringing expertise, collaboration, and innovation to our work every single day. Why work at Pacvue? Be on the cutting edge - Pacvue is transforming the way brands and sellers win online. Our product uses machine learning, artificial intelligence, and data to make intelligent decisions and recommendations. Have fun - we have an energetic and passionate team with a joint mission to win and help our brands and sellers succeed. Learn - from the best! Our team is full of talented people who want to help you learn, grow - providing you with mentorship, the industry's best practices and thought leadership. Grow fast - the eCommerce industry has grown fast in the past 2-3 years. Pacvue has grown even faster than most high-tech companies in the market. About the role: Pacvue is seeking a C-level Executive Assistant and Office Manager for our fast growing Seattle location. The AE needs to be experienced in supporting top level executives with day-to-day administrative support and calendar management. Additionally, this role will be responsible for all aspects of office management including on prem support, ordering supplies, maintaining kitchen, supporting in person events and meetings as well as employee experience activities Our EA needs to be self-directed and be able to think on behalf of an executive, especially when thinking through details related to travel, business meetings, conferences and events. Quick responsiveness, attention to details and strong communications skills are essential. Responsibilities: You will support 3 Senior Leaders and will be responsible for in person support of the Seattle office as well: EA responsibilities: Calendar Management - Scheduling meetings, small in-office/on-site gatherings, weekly 1:1 check-ins. These calendars are ever-changing and often will need to navigate multiple time zones. Most meetings are on zoom, but occasionally, there is a need to manage in-person logistics. Travel - Assist in planning business trips, often requiring international travel. Planning includes air, transportation, lodging, scheduling business meetings, visa submissions, meals, etc. Travel may also include coordination with local events or conferences. Expenses - Submit expenses from internal meetings, travel, conferences, meals, etc. using our internal expense management system. Internal Coordination - work closely with the internal admins to ensure excellent flow of communication and information so that the team is well aligned and works in a collaborative manner. Meeting management - As needed, help organize, send invites, track responses, gather materials, decks for internal and external meetings. Ensure zoom links and presentations are submitted prior to the meeting and that presenters are prepared. Order supplies and business cards as requested. Office Management Responsibilities Event/Meeting Coordination - manage the organization, agenda, materials, and all logistics related to events. May include customer/partner meetings, board meetings and executive offsites. On-site support - ensure employees have key card access, seating, tech set-up (with the support of the IT team). Order supplies and receive packages. Maintain an orderly work area and kitchen Employee Experience - curate in office get-togethers, happy hours, volunteering & community events. Skills & Qualifications: Experience supporting C-level executives in a fast-paced, ever-changing environment Highly autonomous, but a team player willing to collaborate with the EA staff as well as across the company with key contacts Takes the initiative and is extremely customer focused and organized Comfortable navigating complicated calendars, international and US time zones Able to make decisions and execute flawlessly Quick learner with new technology and comfortable adapting to different systems. Our team uses Outlook, Zoom, and Slack Strong project management and communication skills Benefits: Flexible Paid Time Off Paid Holidays and Floating Holidays Medical, Dental, Vision, FSA/HSA, Life Insurance and Pet Insurance 401k with Employer Match Take up to 2 Days of Paid Time Off to Volunteer with a 501c Organization Paid Parental Leave The annual base salary range for this position is $105,000-$120,000. The actual salary will vary depending on the applicant's experience, skills, and abilities as well as internal equity and market data for their location. This position is also eligible for an additional annual bonus compensation through one of Pacvue's highly attractive incentive plans, full details will be provided during the recruitment process. #LI-REMOTE Pacvue is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.

Description This is a hybrid role, with the expectation of 3 days per week in-person at our Seattle office, located at 1201 2nd Ave, Ste 1950, Seattle, WA 98101 About Us: Pacvue is the leading software suite for eCommerce advertising, sales, and intelligence. We help some of the world's largest brands grow their business on Amazon, Walmart, Instacart, and other marketplaces and work with sellers and agencies of all sizes to help them compete in the constantly changing world of online retail. Our mission is to empower teams to win in the future of eCommerce, and we do it by building first-to-market technology, solving complex problems with our customers, and bringing expertise, collaboration, and innovation to our work every single day. Why work at Pacvue? * Be on the cutting edge - Pacvue is transforming the way brands and sellers win online. Our product uses machine learning, artificial intelligence, and data to make intelligent decisions and recommendations. * Have fun - we have an energetic and passionate team with a joint mission to win and help our brands and sellers succeed. * Learn - from the best! Our team is full of talented people who want to help you learn, grow - providing you with mentorship, the industry's best practices and thought leadership. * Grow fast - the eCommerce industry has grown fast in the past 2-3 years. Pacvue has grown even faster than most high-tech companies in the market. About the role: Pacvue is seeking a C-level Executive Assistant and Office Manager for our fast growing Seattle location. The AE needs to be experienced in supporting top level executives with day-to-day administrative support and calendar management. Additionally, this role will be responsible for all aspects of office management including on prem support, ordering supplies, maintaining kitchen, supporting in person events and meetings as well as employee experience activities Our EA needs to be self-directed and be able to think on behalf of an executive, especially when thinking through details related to travel, business meetings, conferences and events. Quick responsiveness, attention to details and strong communications skills are essential. Responsibilities: You will support 3 Senior Leaders and will be responsible for in person support of the Seattle office as well: EA responsibilities: * Calendar Management - Scheduling meetings, small in-office/on-site gatherings, weekly 1:1 check-ins. These calendars are ever-changing and often will need to navigate multiple time zones. Most meetings are on zoom, but occasionally, there is a need to manage in-person logistics. * Travel - Assist in planning business trips, often requiring international travel. Planning includes air, transportation, lodging, scheduling business meetings, visa submissions, meals, etc. Travel may also include coordination with local events or conferences. * Expenses - Submit expenses from internal meetings, travel, conferences, meals, etc. using our internal expense management system. * Internal Coordination - work closely with the internal admins to ensure excellent flow of communication and information so that the team is well aligned and works in a collaborative manner. * Meeting management - As needed, help organize, send invites, track responses, gather materials, decks for internal and external meetings. Ensure zoom links and presentations are submitted prior to the meeting and that presenters are prepared. Order supplies and business cards as requested. Office Management Responsibilities * Event/Meeting Coordination - manage the organization, agenda, materials, and all logistics related to events. May include customer/partner meetings, board meetings and executive offsites. * On-site support - ensure employees have key card access, seating, tech set-up (with the support of the IT team). Order supplies and receive packages. Maintain an orderly work area and kitchen * Employee Experience - curate in office get-togethers, happy hours, volunteering & community events. Skills & Qualifications: * Experience supporting C-level executives in a fast-paced, ever-changing environment * Highly autonomous, but a team player willing to collaborate with the EA staff as well as across the company with key contacts * Takes the initiative and is extremely customer focused and organized * Comfortable navigating complicated calendars, international and US time zones * Able to make decisions and execute flawlessly * Quick learner with new technology and comfortable adapting to different systems. Our team uses Outlook, Zoom, and Slack * Strong project management and communication skills Benefits: * Flexible Paid Time Off * Paid Holidays and Floating Holidays * Medical, Dental, Vision, FSA/HSA, Life Insurance and Pet Insurance * 401k with Employer Match * Take up to 2 Days of Paid Time Off to Volunteer with a 501c Organization * Paid Parental Leave The annual base salary range for this position is $105,000-$120,000. The actual salary will vary depending on the applicant's experience, skills, and abilities as well as internal equity and market data for their location. This position is also eligible for an additional annual bonus compensation through one of Pacvue's highly attractive incentive plans, full details will be provided during the recruitment process. #LI-REMOTE Pacvue is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. Salary105,000.00 - 120,000.00 Annual Listing Type Jobs Categories Clerical/Administrative | Management | Office Position Type Full Time Salary Min 105000.00 Salary Max 120000.00 Salary Type /yr.

Ryther is a recognized leader in behavioral health services for children, youth, young adults and their families facing complex challenges. We are dedicated to providing comprehensive services and innovative treatments. We guide, coach, and teach so that every child/youth and family we work with may experience new ways of thinking, develop positive relationships, and realize a better life. We are seeking an organized, detail‑oriented Associate Electronic Health Record (EHR) & Information Administrator to support the day‑to‑day administration of our electronic health record system. This role is ideal for someone who enjoys problem‑solving, supporting staff, and working behind the scenes to ensure accurate, compliant, and efficient health records. In this role, you will assist with EHR system maintenance, user support, training, documentation, and data quality efforts while collaborating closely with clinical and administrative teams. Credible is the electronic health record we currently use. This position is Monday - Friday, from 9-5pm. While this is predominantly a remote position, you must live in Washington state, and occasional travel to the office in North Seattle is required. Key Responsibilities: Provide daily administrative support for the EHR system Serve as a primary contact for basic EHR questions and troubleshooting; escalate complex issues as needed Maintain EHR documentation, procedures, and user guides Assist with onboarding and training staff on EHR workflows and functionality Assist with data collection and basic reporting for assigned projects Conduct chart reviews and communicate documentation issues with providers and clinical managers Qualifications: Associate or Bachelor's degree required Experience with electronic health record systems or similar electronic data systems preferred (specific experience with Credible is a huge plus) Basic experience or interest in project coordination or administrative support Proficiency in Microsoft Word, Excel, and Outlook (O365 experience preferred) Strong organizational skills and attention to detail Ability to handle sensitive and confidential information appropriately You'll have the following benefits: Medical/Dental Benefits (Premium covered up to 94% by Ryther, depending on plan , and we pay $5000.00 towards your deductible and out of pocket max) 15 Days Paid Vacation (which increases to 17 after your second year, and by 1 each year after that) 10 Sick Days (Vacation and Sick time rollover) 9 Paid Holidays, and 1 Floating Holiday Free Medical Telehealth Appointments for you and anyone in your household (General Medical, Dermatology, Mental Health, Neck and Back Care, Nutrition, etc.) Employee Assistance Program for you and your family through WorkLife 40% Off Aflac Supplemental Insurances (Free Aflac Identity Theft Protection) 403b Tax Deferred Retirement Plan Life Insurance ($50,000.00) Ryther is a registered 501c(3) which qualifies for the federal Student Loan Forgiveness program What We Value: Commitment to Ryther's mission, vision, and values. Respect for diverse lifestyles, cultures, and abilities. Team-oriented mindset with strong self-management skills. Adaptability and a proactive approach to change and servant leadership. Ryther seeks to create a work environment that reflects the diverse community that it serves. People of color, LGBTQIA2s+, persons with disabilities, and multi-lingual individuals encouraged to apply. Our diversity is our strength! To apply, please send cover letter and resume.

Our client provides advanced spatial molecular biology solutions to support life sciences research. Join our client as a Administrative Services Coordinator and become a vital part of our dynamic Operations, Health, and Safety team. In this role, you'll be the backbone of our daily office operations, ensuring everything runs smoothly to support our innovative projects. If you thrive in fast-paced environments, excel at multitasking, and enjoy collaborating with diverse teams and vendors, this is your chance to make a meaningful impact in a growing organization. What You'll Bring to the Table: Proven ability to independently prioritize and manage multiple tasks and projects with competing deadlines Strong communication skills, both written and verbal Excellent organizational skills with keen attention to detail Proficiency in Microsoft Office Suite Ability to handle highly confidential information with discretion Ability to lift up to 50 pounds regularly and travel between multiple buildings as needed Additional Skills That Would Shine: Experience supporting office management or administrative functions Experience in facilities maintenance, reception duties, or vendor coordination Basic inventory management skills Customer service orientation and interpersonal savvy

Job Description Who We Are HMC Architects is an employee-owned design firm with a desire to make a difference in our communities. As a purpose-driven firm based on values, our mission to design for good drives everything we do. And our ownership culture creates alignment and increased commitment to that mission, keeping us on track to being successful. What We Do Founded with the purpose of anticipating community needs, HMC aims to create designs that have a positive impact, now and into the future. We focus primarily on opportunities to have the most direct contribution to communities-through healthcare, education, and civic spaces. Position Location This position is located in Seattle, Washington office. Summary Responsibilities include support for the day-to-day office operations and functions, including administrative support for office leaders and managers. This position also provides administrative support to construction administrators, project managers and project team members throughout the life of a project. This position interacts with employees, clients, vendors, consultants, contractors, and office guests. This position encourages teamwork by creating a climate where others are respected and valued. Position Requirements Welcome and assist all visitors to the office, including managing the callbox. Coordinate food and beverage orders for meetings and ensure timely delivery. Maintain kitchen operations, cleanliness, and inventory. Support scheduling by helping manage Studio and conference room calendars. Oversee office supply purchasing and ensure office equipment is maintained. Maintain the overall appearance and readiness of the office and conference rooms. Handle incoming and outgoing mail, packages, and courier services. Set up weekly Product Presentations or other Studio Gatherings as needed. Manage print and courier requests. Responds promptly to client needs, solicits client feedback to improve service, responds to requests for service and assistance, meets commitments. Act as a point of contact for architects, clients, consultants, contractors, and various construction services teams. Responsible for all project data entry on various platforms. Utilizes resources, establishes priorities, and organizes work to meet/complete required department, program, project, or firm deadline. Participates in meetings and help follow up on actions needed. Responsible for writing and distributing meeting minutes for various projects and project managers. Plans and organizes work assignments for optimum results. Performs document control during all phases of a project, communications, routing of RFIs, Submittals, change documents, and all correspondence between contractor and design team. Assist with editing and assembly of specifications as needed. Other duties as assigned. Position Requirements High School Diploma with two (2) years college related courses preferred, or equivalent experience. Minimum two (2) years general and administrative office experience. Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. Project Management software experience is preferred. Detail-oriented, multi-tasking, energetic, adept at succeeding in fast-paced environment. Organizational skills and ability to establish priorities, objectives, and deadlines. Speaks clearly and persuasively in positive / negative situations, listens, and gets clarification. Writes clearly and informatively, edits work for spelling and grammar, presents numerical data effectively, able to read and interpret written data. Ability to establish productive working relationships and to deal smoothly, effectively, and cooperatively with people at all levels. Displays good work ethics - punctuality and attendance are a priority. Provides an overall quality work product that contributes to the success of the department, project, or firm. Familiarity with the construction industry is desired, but not required. The hourly range for this position is $19.34 to $26.31. The actual offered salary for this position will vary depending on multiple factors including the candidate's qualification, education, position knowledge, work experience, skills, ability, work location, and internal incumbent compensation for similar roles. We do not anticipate individuals hired into this position will start at or near the top half of the range listed; the decision will be based on each individual case. The salary range listed above does not include other compensation elements such as discretionary bonus opportunities, employee stock ownership grants, paid time off, medical insurance, and other wage and benefit opportunities.

The Arc of King County serves all people with intellectual and other developmental disabilities (IDD) across the lifespan, from prenatal diagnosis through end-of-life care. Our programs include: Information and Family Support for individuals with IDD, their family members, and community; Supported Living Services for adults living in the community; and Public Policy and Civic Engagement for people who want to ensure communities and public services work for people with IDD The Arc promotes and protects the human and civil rights of people with IDD, actively supporting their full inclusion so that they can live, learn, work, and play in the community - making the world a better place for us all. For more information about the organization, visit our website at ***************************** Position Description The SLP Financial Administrative Assistant (SLP FAA) is a full-time, non-exempt position responsible for supporting financial and administrative functions of the Supported Living Program. This position oversees financial communication with client representative payees, Washington State Department of Social and Health Services (WA DSHS), Social Security Administration (SSA), housing authorities/landlords and Medicaid/Medicare. The SLP FAA ensures timely processing and tracking of reimbursement forms for client-related expenses, maintains organized financial records, assists Quality assurance team in Individual Financial Plan (IFP) creation and maintenance, oversight of client ledgers, supports audit preparation, and collaborates closely with program management to promote transparency, accuracy, and accountability in financial and administrative processes. Additionally, the SLP FAA oversees SLP vehicle fleet tracking and maintenance. Organizational Reporting Relationships Department: Supported Living Supervisor: Quality Assurance and Outcomes Manager Duties specific to this position Maintains basic accounting and documentation practices. Knowledge of confidentiality standards, including HIPAA and agency policies related to client information. Maintains current knowledge of DDCS financial processes, reimburse systems RARs, and allowable expense guidelines for Supported Living programs. Understanding and ability to implement best practices for internal auditing, documentation accuracy, and data integrity. Awareness of representative payee roles, responsibilities, and communication protocols. Proficiency in Microsoft Office Suite (Excel, Outlook, Word), familiarity with platforms: Therap, Humanity, Paycom, Washington Connects and Relias. Billing and invoice processing for trainings and events, including utilizing website interfaces. Assistance in providing trainings and hands on opportunities to expand both staff and client knowledge of processes and procedures related to finances as well as other administrative tasks associated with SLP. Keeps an up-to-date knowledge of IDD services and resources applicable for clients. Maintains, navigates and reconciles using financial monitoring systems such as, but not limited to Digital Banking portals, QuickBooks and Expensify. Accurately responds to and strives to resolve in a timely manner all Information and Referral questions and/or emotional support requests that come through in-person events or office visits, email, phone, and social media connections. Under supervision, coordinates programs which includes developing program plans and documenting program activities in order to ensure quality service delivery and achievement of program outcomes. Ensure all internal and external materials and trainings are accessible to different cultural communities in terms of disability, language, culture, location, and other cultural considerations through utilizing The Arc of King County's diverse staff team, and/or interpreters (over the phone or in person). Attend SLP hosted events throughout King County. Conduct visits on a quarterly basis to participant homes to ensure financial compliance. Conduct onsite vehicle audits as needed to ensure accurate vehicle maintenance. Proactively participate in team, department and agency meetings to achieve program goals. Maintains good relationships with community stakeholders including groups identified by supervisor. Ensures program documentation and materials are up to date including but not limited to client budgets and IFPs. Work with supervisor to collaborate with other departments in organization when possible. Other duties as assigned. Essential Functions Communicates in a timely and thoughtful manner with participants, co-workers, and community members. Such as: Responds to emails and calls within 2 business days. Shares materials with teammates and consults with supervisor. Maintains timely and thorough documentation. Such as: Meets biweekly deadline to submit hours in Paycom. Maintains an up-to-date Outlook calendar. Collaborates with co-workers when asked. Such as: Regularly attends staff or team meetings. Self-starter: Able to independently identify what needs to be done and does it to completion Time management: Uses time wisely to complete tasks in a timely manner Professional growth: Shows willingness to learn and apply new skills. Such as: Corrects action when coached on performance. Evaluates activities for effectiveness. Attends professional development opportunities. Personal relations: Is flexible and courteous with clients/participants; empathetic while keeping professional boundaries. Such as: Listens attentively. Follows through in a timely manner. Is supportive and helpful. Reliability: Can be counted on to complete job duties. Does not leave team or clients waiting for deliverables. Ability to persevere in the face of obstacles. Maintains a high level of confidentiality and professionalism at all times. The above is not a comprehensive list of activities, duties or responsibilities required of this position. Management may assign or reassign duties and responsibilities at any time as it deems necessary. Physical and Other Requirements Ability to pass a criminal background check Mandatory Reporter. Ability to use phone, email, and internet with ease Work hours typically occur between 8:30 AM - 4:30 PM Monday-Friday with some flexibility Requires some evening and weekend work with advanced notice Daily presence in our main office, The Arc Legacy Center in SeaTac (this is an in-office position) Ability and willingness to drive, navigate, and work anywhere in King County on occasion WA drivers' license and verification of good driving record, insurance, and reliable transportation Ability to lift, push, or pull 15-20lbs Ability to operate standard office equipment Close visual acuity to prepare and analyze data and extensive reading. Repeating motions that may include the wrists, hands and/or fingers. Qualifications Education Bachelor-level degree preferred or equivalent work experience. Experiences Minimum of one year of experience in an administrative or financial position. Direct experience interacting with and supporting people with intellectual and developmental disabilities and their families. Minimum qualifications Current CPR/AED and First Aid Certification or ability to obtain at time of hire. DSHS/DDCS Basic Core Requirements (or completion of these trainings within 90 days of hire). Ability to learn about IDD and community resources through experience and on-the-job training. An ongoing commitment to learning, as policies, services and procedures change over time. Ability to learn implement and apply State of Washington Mandatory Reporting requirements. Demonstrated ability to work effectively with individuals of diverse economic, ethnic, and social backgrounds. Experience in using MS Office Suite (e.g. Word, Excel, PowerPoint, Outlook, etc.) and able to learn and use other required technology. OR a combination of education, experience, and measurable performance which demonstrates the capability to perform the duties of this position. Hours/Salary/Benefits This is a full-time non-exempt position. This position is eligible for The Arc of King County's employee benefits package which includes medical, dental, and vision insurance, 401(K), EAP, Orca card, paid holidays, paid personal leave, and more. Hourly Wage $27-28/hour If reasonable accommodation is needed, please contact Human Resources at **********************. The Arc of King County is an Equal Employment Opportunity employer. All qualified candidates are encouraged to apply.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. The Administrative Specialist position serves as the executive principal assistant to the Chief Investment Officer ("CIO") and Chief Operating Officer ("COO"), directly managing and coordinating the communications, scheduling and daily responsibilities in the areas of executive administration support, travel management, and business operations. This position reports directly to the CIO. With delegated authority, this position has primary management of the CIO's schedule, demonstrating strong working knowledge of operational areas of responsibility, strategic priorities and constituencies' relations. In addition, this role oversees the UWINCO team's DEI initiatives to provide education and awareness to the team. A high level of professional discretion is crucial to this position and its interactions with senior UW leadership, UWINCO Board members, members of the investment community and the general public. This position requires a high-level of independent judgement in planning and decision-making with regard to all aspects of administrative and business operations within the UWINCO office. Must employ strong problem solving skills and be capable of managing multiple and competing priorities with frequent tight deadlines skillfully, accurately and confidentially while demonstrating discretion and independent judgement in all areas of operation. Flexibility to work long hours if needed. Ability to process large volume of emails daily for CIO. The UWINCO Office manages over $9 billion of endowment, operating and life income funds. Theses positions interact regularly with the UW Board of Regents and UWINCO board members. The decisions made by these groups have an extremely significant impact on the financial health of the University, and the administrative positions are integral to the ability of the UWINCO Team, Chief Investment Officer (CIO), Board of Regents and UWINCO Board to make decisions regarding the University's investments. Duties & Responsibilities Executive Administrative Management • Serve as Principal Assistant and confidential liaison to UWINCO CIO and COO. Provide high level direct, confidential, executive administrative support, project management and analysis which includes handling of confidential and sensitive information. • Proactively manage complex schedules based on changing priorities and emerging issues, exercising independent judgement in prioritizing needs and events including negotiating conflicts and evaluating the need to reschedule, postpone or relocate meetings. Initiate coordination of meetings, including management of all logistics and planning. Handle all scheduling in a timely and accurate manner. Ensure CIO/COO are fully briefed on agenda items and receive all required materials. • Manage day to day operations for the office of the CIO. Draft correspondence and prepare communication materals for internal and external distribution. Plan and attend team meetings; initiate preparation of meeting materials including agenda, presentations, and research. Maintain meeting records and gather background information in a timely manner. Bring outstanding issues to the CIO's attention. • Track and manage mail and correspondence, including very heavy volume of electronic mail, throughout the day. Take action as needed, including drafting responses and utilizating professional discretion in providing, reviewing and routing as appropriate, ensuring CIO and others are aware of matters requiring their attention. Exercise discretion and independent judgement in dealing with sensitive issues involving the general public, investment managers and consultants. • Liaise with Board of Regents office in coordinating meetings between Regents and UWINCO. • Read and stay current with daily investment news including Bloomberg news, company websites and other sources. Manage research projects as assigned. • Exercise independent judgement in responding to a wide variety of non-routine matters. Diversity, Equity and Inclusion (DEI) • Create internal DEI team to facilitate education and awareness. • Lead all staff DEI meetings; independently choose discussion topics and various meeting formats. • Research new recruiting avenues for team. • Facilitate all staff book reading; create small group discussion topics. • Attend DEI webinars and meetings to increase knowledge of current issues. Travel Planning and Management • Manage coordination and travel planning, both domestic and complex international trips, for CIO and other team members. Evaluate most advantageous flight routes and balance with need for low cost options and flexibility for last minute changes. - Develop understanding of International Visa requirements, application process and deadlines. • Independently construct travel itineraries in accordance with University policies and procedures. • Process and track complex travel expense reimbursements, in accordance with University and state policies. • Stay current with University and state policies with regard to university-sponsored travel. Responsible for creating, communicating and implementing new internal team travel policies as needed. Business Operations • Independently manage and execute special projects as requested by the CIO. Many projects delegated to this position are unique, confidential and may require exercising independent research and decision making. • Track and reconcile monthly ProCard charges. • Maintain a high level of professionalism and customer service in managing inquiries and coordinating responses. Manage multi-line phone system; exercise independent judgement in screening, triaging and escalating calls as appropriate, responding to calls from individuals at all organization levels, both internal and external stakeholders. • Provide direct or back up activities of staff as needed and coordinate with team to accomplish the overall mission of the unit. Proactively coordinate workload within the office to ensure adequate team coverage and cross training is available at all times. • Complete complex tasks and projects quickly utilizing the right mix of independent judgement and consultation with leadership. React with appropriate urgency and an unyielding sense of calm to situations that require a quick turnaround. Maintain a high level of tact, discretion and diplomacy. • Other duties as assigned. Minimum Requirements • Bachelor's degree • 4 years' accumulated professional experience. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. Additional Requirements • Demonstrated professionalism, discretion and initiative in carrying out the responsibilities of the position in a confidential manner. • Ability to maintain a high level of confidentiality. • Experience planning complex trips and meetings (domestic and international) for multiple individuals simultaneously. • Self-directed individual with a strong work ethic and service orientation. Ability to anticipate the needs of the unit and respond proactively. • Excellent oral and written communication skills in an environment requiring diplomacy and judgement in managing interactions with individuals at all levels inside and outside the organization. • Ability to adjust to rapid changes and execute fluid management of multiple priorities in a dynamic environment. • Demonstrated success in roles requiring strategic, creative thinking and problem solving, as well as attention to detail and the ability to manage multiple priorities in a highly dynamic environment. • Demonstrated proficiency in Microsoft Word, Excel, and PowerPoint, Outlook, electronic mail, web searches and electronic calendar programs. Desired • C-suite experience highly desired. • Familiarity with investment management concepts and terminology. • Familiarity with University systems and procedures, particularly travel. Compensation, Benefits and Position Details Pay Range Minimum: $80,004.00 annual Pay Range Maximum: $110,004.00 annual Other Compensation: - Benefits: For information about benefits for this position, visit ****************************************************** Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: Not Applicable About the UW Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at ************ or **********. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Amity Foundation, an internationally acclaimed Teaching, and Therapeutic Community is seeking compassionate and enthusiastic individuals with a desire to teach, learn and join our community as a Administrative Assistant. This groundbreaking opportunity will allow you to work with our prison and re-entry programs helping the community and will also enhance your training and experience in the field. About Amity:Amity Foundation is a safe place where people can change in an environment that fosters trust; where new values can be formed; responsibility developed, and lasting relationships built. Amity is dedicated to the inclusion and habilitation of people marginalized by addiction, homelessness, trauma, criminality, incarceration, poverty, racism, sexism, and violence. Amity is committed to research, development implementation, and dissemination of information regarding community building. Remembrance, Resolution, Reconciliation, Restoration, Renewal About the Position:The Administrative Assistant provides clerical support for the Employment Services team and Project Director. This position supports Case Managers and Program faculty with data entry, data processing, participant follow-up, documentation collection, supportive services coordination, additional clerical duties for the Employment Services Department and program tracking to ensure compliance with WIOA requirements, internal policies, and reporting standards.What You Will Do: Performs a variety of administrative, secretarial and receptionist tasks for the project including, but not limited to, arranging itineraries, preparing agendas, sign in sheet and meeting minutes, arranging meetings, and composing correspondence and memos. Establishes and maintains files and records, which may include clinical or other confidential materials. Assist with compiling and arranging student files and documenting paperwork. Receives, screens and routes visitors, correspondence, and telephone calls. Oversee the front desk and its support with all students coming in and out of the department for services. Attend department meetings. Maintains general filing systems. Coordinate routine data entry of administrative information, which may include general student records and training. Manage the logistics of routine in-service training. Attend and participate in Amity community building functions. Actively develop and build upon creative and technical knowledge of TC (Therapeutic Communities) program activities. Attend workshops, meetings, and training as requested by supervisor. Assist with preparing and monitoring excel sheets, certificates and documents necessary for the various programs and daily task within the department. Manages specific excel sheets pertaining to student workshops, program support and departmental needs. Processes office and departmental supplies, insuring we have necessary items on a consistent basis. Performs other related duties as assigned. Completes other related duties as assigned. What You Will Bring: Excellent organizational skills and attention to detail. Ability to foster teamwork and cohesiveness. Excellent written and verbal communication skills. Ability to manage competing task with tight deadlines. Extensive knowledge of office management systems and procedures. Ability to maintain confidential information. Ability to work well under minimal supervision. Ability to operate general office equipment. Proficient in Microsoft Office Suite, Excel or similar software. Able to interact with agency and department heads and correctional officials. As a condition of employment with Amity, a job offer will not be binding upon Amity until and unless Amity obtains satisfactory results from its investigation into your background What We Bring: Medical, Dental, Vision. Paid vacation, sick time, & holidays. 401K, HSA, & Life insurance programs. Organization committed to community action. Community oriented workplace. $22 - $24 semi monthly 25 hrs a week

Job Title: Administrative Specialist - Mission Salary Range: $55,000 - 60,000 FLSA Status: Salaried, Non-Exempt The Administrative Specialist to Mission provides comprehensive administrative and operational, and strategic support to department leadership across all five Job Training and Education regions. This role is critical to successful program outcomes, budget adherence and standardization; especially grant funded programs. This position maintains a professional work environment, stays aware of departmental goals, and works in a versatile capacity to accomplish those goals through exceptional administrative excellence. Essential Functions and Responsibilities: Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. Provide comprehensive support to the Senior Vice President of Mission (SVP), managing day-to-day operational needs with efficiency and discretion. Conduct research and provide background information for presentations and SVP meetings/events with elected officials and other VIP's. Compose correspondence, memos, emails, proofread materials internally and externally for community leaders and funders. Register and track professional development for Mission staff across five regions in partnership with leadership. Manage vendor accounts, expense reports, invoices, purchase orders, check requests, and credit card reports to appropriate fund source for Managers, Directors, and SVP. Maintain departments email lists, staffing lists, org chart, and Teams channel membership. Organize meetings, prepare agendas/materials, and take minutes in key meetings with funders and internal leadership directors meeting with SVP. Manage event planning: organize and facilitate internal and external meetings and events, managing logistics such as venue selection, catering, and technology setup and materials Screen applicants and coordinate on-boarding process for new hires including interviews, paperwork, training, workspace setup. Provide support to SVP for Mission Board Committee - prepare report and presentation materials from across five regions. Maintain departmental calendars including master calendar of all departmental activities across five regions, scheduling meetings for leaderships team, maintains SVP calendar. Liaise on interdepartmental projects and initiatives. Support and contribute to DEI initiatives and action plan. Coordinate with Facilities on site walkthroughs, repairs/purchases/maintenance. Maintain and monitor department supply budget, order office and general classroom supplies. Order Adult Basic Education (ABE) and Youth Program materials, such as textbooks, workbooks and testing supplies. Submit service desk tickets on behalf of staff and directors. General administrative duties - filing, mail, messages. Demonstrates safe work practices through awareness and observation in support of a safety culture; reports any potential hazards or accidents. Other duties or projects as assigned. Position Requirements (Qualifications for the job under the Americans with Disabilities Act) To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and Experience: High school diploma or equivalent. Preferred bachelor's degree or equivalent experience. Lived experience and international experience considered in lieu of more traditional, US achieved credentials and experience. Minimum 3 years of demonstrated administrative office experience. Experience with drafting and editing correspondence, reports, documents and meeting notes. Exercise independent judgement, use creativity in solving problems and demonstrate strong organizational and prioritization skills. Ability to handle confidential information with discretion and diplomacy. Proven ability to deal with multiple, sometimes-conflicting deadlines. Must be flexible and able to work in an environment with a diverse group of people. Must be committed to creating and sustaining a learning environment in which students feel safe, supported and encouraged; foster an environment that is inclusive, culturally rich, and bias free. Ability to work independently with a minimum of direct supervision. Certificates, Licenses, or Registrations: Must have valid WA State driver's license and proof of insurance. Computer/Technology Skills: Strong proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams). Computer skills, including data entry. Proficient knowledge of web-based apps. Ability to learn new technology and software related to the job. Physical Abilities: While performing the duties of this job, the employee will be required to sit for long periods, communicate with other employees by talking and hearing and to operate computer systems. Able to safely lift/push/ pull up to 20 lbs., grasp, handle, finger and manipulate items; perform repetitive fine motor functions with fingers, wrists and arms, standing for long periods of time. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Able to communicate with others effectively both verbally and written, including those who have limited English skills. Maintain reliable attendance. Essential Mental/Sensory Abilities: Strong listening skills Analytical skills Strong written and verbal communication skills Multi-tasking Time Management Data skills Accuracy Work Environment: Office/classroom environment; the noise level in the work environment is usually moderate. Must have reliable transportation, as this position requires travel to offsite meetings and events. Able to work a flexible schedule that may include occasional nights and weekends.

Administrative Specialist C Job Number: 1325191 Posting Date: Dec 5, 2024, 10:42:03 PM Description Job Summary: Provides advanced administrative support associated with office operations. Performs a variety of complex administrative duties such as word processing, managing calendars, compiling reports, filing and answering telephones in a complex departmental environment. Requires a higher level of knowledge and in-depth understanding of complex and confidential departmental, Kaiser Foundation Health Plan of Washington and/or Kaiser Permanente information. Receives no instructions on routine work, general instructions on new projects. This level requires a minimum of five (5) years of job-related experience and initiative and the use of independent judgment and discretion in non-routine matters. Essential Responsibilities: Manages calendars, arranges appointments, meetings anticipating organizational and leadership priorities. Plans travel itineraries. May direct others in doing some aspects of this work. May answer telephone inquiries, takes and relays messages and greets visitors but usually directs others doing this work. Screens telephone calls/visitors, refers to appropriate staff member. Explains Departmental, Division and KFHPW policies and procedures in response to inquiries. May provide information to top level management and external customers or stakeholders in a manner that requires in depth knowledge and understanding. Plans, coordinates and implements space and equipment changes for a large Department or Division. May operate a variety of office equipment. May place orders for supplies and office equipment. May be responsible for basic computer and software planning, instruction and implementation for a broad range of staff. Establishes/maintains complex departmental filing systems including confidential departmental files and records.Directs others in sorting and routing department mail. Reviews/screens managers mail, researches issues and provides recommendations. Uses a variety of word processing software to type letters, reports and presentation materials. Composes significant amounts of correspondence on own initiative without supervisors review. May include confidential information. Performs desktop publishing on a more routine basis. Proofreads documents for typographical, spelling and content errors. Maintains established databases, generates routine reports from such data. May create more complex spreadsheets/graphs using departmental and KFHPW information. Tracks/monitors budgets, posts data to ledgers. Reconciles invoices and resolves discrepancies. Collects data with limited or no direction, formats ad hoc reports. Completes full quality/accuracy review of data and analyzes data and formulates conclusions or recommendations beyond variance reporting. Supervises staff on a regular, on-going basis with hire, fire, training and performance management responsibility and authority. Coordinates and organizes projects, most without direction, schedules complex meetings and prepares materials such as agendas, timelines, reports and presentations. Develops timelines, prepares work plans and sets agendas sometimes without review. Takes minutes, finalizes and distributes minutes without review. Qualifications Basic Qualifications: Experience Minimum five (5) years of administrative or comparable experience. Education High School Diploma OR General Education Development (GED) required. License, Certification, Registration N/A Additional Requirements: Experience with project planning and coordination.Writing and math skills.Customer service and communication skills.Initiative, discretion and analytical ability.Proficiency with software used by the department.Typing: 55 WPM.Skills testing as appropriate. Preferred Qualifications: Advanced education courses.Primary Location: Washington-Renton-Renton Administration - Rainier Regular Scheduled Hours: 40 Shift: Day Working Days: Mon, Tue, Wed, Thu, Fri, Sat, Sun, Variable Start Time: 07:00 AM End Time: 03:30 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Job Level: Individual Contributor Job Category: Administration, Clerical and Support Services Public Department Name: Renton Admin Rainier - Pop Mgmt UR-Admin Support Svcs - 1130 Travel: No Employee Group: NUE-WA-04|NUE|Non Union Employee Posting Salary Low : 51600 Posting Salary High: 66770 Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.Click here for Important Additional Job Requirements. Share this job with a friend You may also share this job description with a friend by email or social media. All the relevant details will be included in the message. Click the button labeled Share that is next to Submit.

Essential duties (i.e. 50% word processing, 30% calendaring; 20% assisting with press releases): 20%- Provides administrative support to the department/division Directors and managers, as assigned. 30%- Provides meeting administration such as coordinating schedules and drafting materials including summaries. 20%- Drafts and coordinates review and approval of meeting materials and presentations including agendas, handouts, and summaries 10% Maintains accurate documentation and files. 20%- Prepares reports, maps, visual materials, presentations and technical and policy reports to support technical analysis, and external reporting requirements. Minimum requirements (i.e. education, experience and/equivalency): Associates Degree in business administration, public administration, or closely related field and three years of experience in coordinating administrative support functions inahighly complex medium to large organization. Experienced in providing support to committees or working groups; preparing presentations and executive-level communications and scheduling; supporting budget/procurement and leading special administrative assignments/projects; or an equivalent combination of Duration: Through 9/9/22 Location: Downtown Seattle (On-site) Pay: $26.52 per hour

COMPANY INFORMATION: Established in 1986, ATS Automation is the leading provider of energy management services, automated control systems, critical airflow solutions, and building systems integration. We aim to be the market leader in excellence in building technologies by providing the industry's best teams, engineered solutions, service support, and products. At ATS, we custom engineer and install building automation systems to optimize buildings' mechanical and electrical systems, reduce building energy consumption, increase tenant comfort, and maximize the productivity of tenants and facilities management personnel. Headquartered in the Pacific Northwest, with 14 offices and growing across the United States, we support and manage complex building automation and controls projects across the country and abroad. We seek out candidates from diverse backgrounds who are curious and eager to learn, have excellent communication skills, and who possess an exceptional work ethic and initiative. ATS is committed to employee development and offers an extensive training program and ongoing advancement to all employees. Our company enjoys remarkable tenure and we take pride in our employees' ability to grow their career and find long-term success at ATS. JOB SUMMARY: The ATS Energy Department is experiencing rapid growth and is expanding its administrative team. We are seeking a motivated, detail-oriented, and curious individual to join us as an Administrative Assistant. In this role, you will provide vital support to our Energy Service and Construction teams, assisting with a variety of tasks including project billing, subcontractor management, and general administrative coordination. This is an excellent opportunity for someone who thrives in a dynamic environment and is eager to grow with a forward-moving organization. DUTIES AND RESPONSIBILITIES: Project Entry for Service and Construction Projects Department of Labor and Industries Intent to pay prevailing wage filing, Certified Payroll and Affidavits Contract Compliance Support Subcontract administration including the management of subcontractor paperwork to include contracts, invoices, and prevailing wage details Accounts Payable Accounts Receivables Billing of Service Energy Projects Billing of Construction Energy Projects to include lump sum progress billings and Guarantee Maximum Pricing (GMP) SKILLS AND ABILITIES: Meticulous attention to detail Critical thinking skills Communication and Interpersonal skills Time management and organizational Skills Ability to multitask and succeed in a fast work paced environment Ability to work with multiple personalities and communication styles WORK ENVIRONMENT AND PHYSICAL DEMANDS: This position is non-remote, in person, office work environment at our Renton location. Consistent typing and spending much of your time seated at a desk or computer. Small repetitive motion with mouse and keyboard are required. COMPENSATION AND BENEFITS Annual base salary ranges from $45,760-$52,000, depending on experience Additional information about our benefits POSITION TYPE AND HOURS Full-time, exempt Typical Monday - Friday working hours with flexibility as needed CREDENTIALS AND EXPERIENCE Highschool Diploma or equivalent ATS is an equal opportunity employer and we are committed to complying with all federal, state, and local laws providing equal employment opportunities. When making hiring and employment decisions, we do not discriminate based on race, color, national origin, ancestry, religion, sex, gender identity, sexual orientation, marital status, pregnancy, age, military service, military or veteran status, physical or mental disability, medical condition as defined under state and federal law, or any other legally protected category. All such discrimination is strictly prohibited. The above job description may not cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Job DescriptionBenefits: 401(k) 401(k) matching Competitive salary Health insurance Opportunity for advancement Paid time off Vision insurance WBE Technologies LLC, a leading global supplier of technology solutions and one of the fastest growing companies in America is seeking a self starter to handle our logistics and administrative support. Come be a part of our growing team. Key Responsibilities: Logistics Coordinate transportation and logistics for DOMESTIC AND INTERNATIONAL inbound and outbound shipments Schedule customer orders and work closely with sales, warehouse, and operations teams Communicate with vendors, freight carriers, and internal teams to resolve any logistical needs Monitor inventory and assist with order tracking and delivery timelines Ensure compliance with all shipping regulations and company policies Administrative Generate and process customer invoices in coordination with the finance and sales teams Answer and route incoming phone calls and provide professional customer service Manage emails, and administrative correspondence Monitor office supplies and place orders as needed Monitor and update daily and weekly internal calendars Qualifications: Minimum 5 years of relevant experience in administration, invoicing, logistics, or transportation coordination Strong understanding of supply chain, logistics, and order fulfillment processes Proficient in Microsoft Office Suite (Excel, Outlook, Word) and ERP/CRM systems (Zoho or Rubicon ERP experience a plus) Excellent organizational skills and attention to detail Ability to work independently and collaboratively in a fast-paced environment Strong communication skills, both written and verbal Preferred Skills: Experience in a distribution or telecom-related environment Familiarity with freight carriers, LTL/FTL shipments, and drop-ship processes Working knowledge of international import and export compliance Benefits: Competitive salary based on experience Health, dental, and vision insurance Paid time off and holidays Opportunities for career growth in a dynamic industry