Administrative associate jobs in Orlando, FL - 368 jobs
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Administrative Assistant
Vaco By Highspring
Administrative associate job in Maitland, FL
Pay: $25-$28/hour | Contract to Hire Mon - Fri 8-5 PM We're seeking a detail-oriented Scheduler to manage and maintain construction schedules within a centralized scheduling system. This role partners with builders, suppliers, and internal teams to release tasks, update schedules, manage milestones, and resolve scheduling issues.
Key Responsibilities:
Review and close schedule recordables
Release and reschedule tasks based on lead dates
Maintain milestone and cut-off task accuracy
Coordinate schedule updates with builders and suppliers
Monitor system alerts and resolve discrepancies
Qualifications:
Scheduling, administrative, or construction coordination experience preferred
Strong attention to detail and organizational skills
Comfortable working in fast-paced, system-driven environments
Apply if you enjoy keeping projects on track and working cross-functionally Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.
$25-28 hourly 1d ago
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Administrative Assistant/Customer Service
Agenix Limited
Administrative associate job in Orlando, FL
We are looking for someone who is energetic, self-motivated and professional. Currently, our organization has an opening for a Customer Service Team Lead position. Summary: Responsible for providing quality and efficient customer service to customers through the daily management of a team of up to 10 employees to include hiring, motivating, recognizing and rewarding, coaching, counseling, training and problem solving. Additionally, responsible for assisting director with development, analyses and implementation of staffing, training, telemarketing, scheduling, and reward/recognition programs.
Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs.
• Provide daily direction and communication to employees so that customer service calls are answered in a timely, efficient and knowledgeable manner. Provide continual evaluation of processes and procedures. Responsible for suggesting methods to improve area operations, efficiency and service to both internal and external customers.
• Provide statistical and performance feedback and coaching on a regular basis to each team member. Write and administer performance reviews for skill improvement.
• Be available for employees that experience work and/or personal problems providing appropriate coaching, counseling, direction and resolution.
• Insure employees have appropriate training and other resources to perform their jobs. Respond to and resolve employee relations issues expressed by team members; create and maintain high quality work environment so team members are motivated to perform at their highest level.
• Address disciplinary and/or performance problems according to company policy. Prepare warnings and communicate effectively with employees on warnings and make effective/appropriate decisions relative to corrective action as required.
• Assist manager with daily operation of call center to include the development, analyses and implementation of staffing, training, telemarketing, scheduling, and reward/recognition programs. Work as a member/leader of special or on-going projects that are important to area/process improvement.
• Share continual responsibility for deciding how to manage the employees ensuring calls are handled efficiently and effectively.
• Establish work procedures and processes that support company and departmental standards, procedures, and strategic directives.
• Use appropriate judgment in upward communication regarding department or employee concerns.
Qualification/Requirements:
• Managed 2-5 full time employees
• Ability to develop and motivate a team
• Ability to communicate effectively to a variety of audiences
• Ability to provide and support a vision and direction
Submit your resume for consideration to: **************************
$24k-30k yearly est. 7d ago
Administrative Assistant
Bay Area Direct Client Care LLC
Administrative associate job in Orlando, FL
Bay Area Direct Client Care LLC -
Bay Area Direct Client Care has an immediate opening in the Orlando area for an experienced administrative assistant. Duties would consist of but not limited to Intake, data entry, background screening, interviewing, office management duties and more. The days are Mon- Friday from 845 am to 515 pm. The starting pay is $17 with an opporotunity for increase in pay after quarterly evaluations.
Requirements:
High school diploma
Minimum 1 year Customer Service Skills
Pass Local and Level 2 Bckground Screening
Computer Literate
Type 30 WPM
Friendly Personality
Reliable
Trust worthy
Detail oriented
Organizational skills
Takes Initiative
Employees receive weekly pay, direct deposit, fulltime administrtive support availability and medical coverage available after 90 days
$17 hourly 7d ago
Administration Support
Tundra Technical Solutions
Administrative associate job in Lake Mary, FL
Serve as the primary point of contact for key internal and external customers supporting specialty pharmacy and strategic group partnerships. This role drives relationship management, customer retention, issue resolution, and operational excellence to ensure partners receive timely support, smooth onboarding, and a high-value experience.
Key Responsibilities
Relationship & Account Leadership
Lead relationship management and retention efforts for a portfolio of strategic partner groups.
Collaborate with sales and internal stakeholders to gather insights that support customer growth and retention goals.
Customer Support & Issue Resolution
Serve as the go-to point for timely resolution of customer issues (onboarding, account setup, ordering, returns, credits/rebills, pricing/contract updates).
Troubleshoot e-commerce and system inquiries, coordinating with relevant teams to close the loop.
Communication & Coordination
Effectively communicate with partner administrators, internal departments, buyers, and executives via phone and email.
Manage multiple partner mailboxes and ensure established process flows support superior customer service.
Implementation & Continuous Improvement
Assist and co-lead implementation meetings, offering guidance and resolving pain points across functions.
Review and support internal/external reporting to inform strategic decision-making and compliance.
Act as subject matter expert (SME) for partner product and contract setups to ensure accurate transactions and order execution.
Cross-Functional Engagement
Collaborate with departments to support partner needs, escalate issues, and align on solutions that enhance the customer experience.
Lead problem-solving efforts that drive operational efficiency and partnership success.
Qualifications & Skills
Required Experience
3+ years of experience in customer service, account support, or related roles supporting either inside or outside sales.
Technical & Tools Skills
Advanced proficiency with Microsoft Office (Excel, Outlook, Word, OneNote).
Experience using business systems such as SharePoint, SAP, Salesforce, Business Objects, or e-commerce platforms.
Communication & Interpersonal Skills
Excellent verbal and written communication skills with strong presentation capabilities.
Ability to communicate professionally with varied audiences (internal teams, external partners, executives).
Problem-Solving & Organization
Demonstrated ability to troubleshoot independently and collaboratively.
Strong organizational skills with the ability to manage multiple priorities and partner requests.
$27k-40k yearly est. 4d ago
Administrative Assistant III Nonexempt
Adventhealth 4.7
Administrative associate job in Minneola, FL
**Our promise to you:**
Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that **together** we are even better.
**All the benefits and perks you need for you and your family:**
+ Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
+ Paid Time Off from Day One
+ 403-B Retirement Plan
+ 4 Weeks 100% Paid Parental Leave
+ Career Development
+ Whole Person Well-being Resources
+ Mental Health Resources and Support
+ Pet Benefits
**Schedule:**
Full time
**Shift:**
Day (United States of America)
**Address:**
1800 N HANCOCK RD
**City:**
MINNEOLA
**State:**
Florida
**Postal Code:**
34715
**Job Description:**
+ Shift Monday - Friday 7:00am - 4:30pm.
+ Provides administrative support to the leadership team and staff.
+ Manages calendars and assists with scheduling.
+ Handles daily issues and provides project oversight as requested.
+ Greets visitors and assists them as needed.
+ Answers incoming calls, routes to appropriate personnel, records messages, and retrieves voicemails.
**Knowledge, Skills, and Abilities:**
+ Computer skills: MS Office Suite (Outlook, Word, Excel, Publisher, PowerPoint, etc.), Internet and other research tools, word-processing, and databases [Required]
+ Filing skills [Required]
+ Knowledge of office equipment use: fax, copier, printer, scanner, binding machine, blackberry, LCD monitors, multi-line phone system, etc. [Required]
+ Ability to easily grasp complex situations [Required]
+ Ability to work independently and as a team member, as well as accept direction [Required]
**Education:**
+ Associate [Required]
**Field of Study:**
+ Trade school certification/diploma
**Work Experience:**
+ 2+ office administration experience [Required]
+ Previous project management experience [Preferred]
+ Previous scheduling experience [Preferred]
**Additional Information:**
- N/A
**Licenses and Certifications:**
- N/A
**Physical Requirements:** _(Please click the link below to view work requirements)_
Physical Requirements - ****************************
**Pay Range:**
$19.22 - $35.75
_This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances._
**Category:** Administrative & Executive Services
**Organization:** AdventHealth Minneola
**Schedule:** Full time
**Shift:** Day
**Req ID:** 150773527
$23k-32k yearly est. 1d ago
Systems Administration Intern- Summer 2026
Orlando Utilities Commission 4.5
Administrative associate job in Orlando, FL
OUC - The Reliable One, an industry leader and the second-largest municipal utility in Florida, is offering an internship program in the Digital & Technology division. The OUC Internship Program is dedicated to providing students with real-world, hands-on experience by partnering with energy leaders and experienced professionals, while bringing new and out-of-the-box perspectives and ideas that are essential for fostering the creativity and growth of any business. OUC's internship program provides emerging talent with an immersive view of the utility industry through on-the-job training, educational sessions, self-paced learning courses, and individual or team projects.
We are looking for a System Administrator Intern. During this internship, you will partner with the Automation Tools team.
You will be involved in:
* Participate in documenting internal procedures and contribute to writing clear, practical policy documents related to IT operations and security standards.
* Assist in developing training materials and user guides to support staff in using IT resources and following best practices.
* Collaborate with team members on IT projects and initiatives, contributing insights and following established project timelines.
* Assist in learning and supporting the maintenance and security of the organization's IT infrastructure, including servers, workstations, and network devices.
* Support IT staff in troubleshooting hardware, software, and connectivity issues to ensure reliable operations.
OUC's mission is to provide exceptional value to our customers and community by delivering sustainable, reliable services and solutions. Click Here to learn more about our Emerging Talent Internship Program.
Internship Eligibility:
* Currently enrolled at an accredited college or university
* Academic status of Juniors or above.
* Program of study: Information Technology, or Computer Science.
* Cumulative GPA of 3.0 or above at the time of application.
* Authorized to work in the United States.
* Previous internship experience preferred
The Ideal Candidate will have:
* Strong academic foundation in Systems Administration, Cloud technologies, Power BI, Python and SQL.
* Proficient in Microsoft suite (Excel, PowerPoint)
* Excellent organizational skills with keen attention to detail.
* Self-motivated and proactive; able to work independently.
* Ability to prioritize and resolve issues under deadlines.
* Strong verbal and written communication skills.
* Solid analytical thinking and problem-solving ability.
* Proven ability to learn new skills quickly.
OUC Internship Rewards Package Includes:
* Competitive pay
* Career acceleration and development
* Free access to on-site fitness centers at all locations
Location: Pershing, 5971 Pershing Ave., Orlando, FL 32822
Compensation: $18 - $21 per hour, varies depending on the education level
Schedule: Full-Time (up to 40 hours per week) as assigned by leader following Hybrid Schedule
Note: Unofficial transcripts must be uploaded at the time of the application submission.
OUC-The Reliable One is an Equal Opportunity Employer who is committed through responsible management policies to recruit, hire, promote, train, transfer, compensate, and administer all other personnel actions without regard to race, color, ethnicity, national origin, age, religion, disability, marital status, sex, sexual orientation, gender identity or expression, genetic information and any other factor prohibited under applicable federal, state, and local civil rights laws, rules, and regulations.
EOE M/F/Vets/Disabled
$18-21 hourly 4d ago
Academic Administrative Officer
Puzzle Box Academy 3.5
Administrative associate job in Rockledge, FL
Are you a detail-oriented professional who thrives in creating an organized and welcoming environment for students, parents, and staff? We are seeking an Academic Administrative Officer to play a key role in supporting the daily operations of our school and clinic. As one of the first faces you see in our building, you will set the tone for a positive and professional experience from the moment guests arrive. In this position, you will work closely with the Executive Director of Strategic Growth and the Assistant Clinical Director to ensure seamless coordination, efficiency, and exceptional service for our community.
We are seeking a highly motivated individual with exceptional organizational and communication skills. Prior preschool experience is required, as this role supports our early intervention students and clients.
Key Responsibilities
Administrative Support: Manage office and appointment calendars, provide daily schedule updates, and handle routine clerical tasks.
Meeting Coordination: Take and transcribe minutes for meetings, conferences, and official functions as needed.
Parent & Staff Relations: Serve as the first point of contact for parents and staff, addressing routine inquiries and concerns.
HR & Compliance: Process HR paperwork (e.g., incident reports, timecards) promptly and audit client and student files for compliance.
Purchasing & Inventory: Process purchase requests, maintain supply inventories, and distribute deliveries.
Scheduling & Reporting: Prepare staff and client calendars, monitor client attendance, and generate punctuality reports.
Facility Management: Coordinate custodial and maintenance activities to maintain a clean and productive environment.
Tours & Community Liaison: Schedule and conduct tours, follow up with prospective parents, and maintain a tour tracking spreadsheet.
Event Support: Assist in planning and coordinating team meetings, fundraisers, and other events.
Documentation & Systems: Utilize Microsoft Office Suite, Procare, and FACTs to maintain records, generate reports, and ensure data accuracy.
Other Duties: Perform additional responsibilities as assigned to support the team and organization.
Qualifications
Education: High School Diploma required; Associate's Degree preferred.
Experience
At least 2 years of relevant administrative experience.
Prior experience in a preschool or early intervention setting.
Familiarity with ABA therapy or working with children with autism is a plus.
Skills
Proficiency in Microsoft Office Suite (Outlook, Excel, SharePoint, PowerPoint), ProCare, and FACTs.
Typing Speed of a minimum of 35 WPM with legible handwriting.
Excellent written and oral communication skills.
Flexible, reliable, and capable of handling sensitive information with professionalism.
Benefits
We value and support our employees with a comprehensive benefits package, including:
Company-Paid Health Benefits Option for additional coverage available at cost to the employee.
Mental Health Days Earn up to 4 paid mental health days per year.
PTO Accrual 40 hours of paid time off that accrues.
Paid Holidays/Breaks according to the company calendar
Professional Development Opportunities to grow and advance your skills in a supportive environment.
Why Join Us?
Be part of a supportive team dedicated to making a positive impact on the lives of children and families.
Work in a dynamic, rewarding environment where every day brings new opportunities to learn and grow.
Enjoy competitive pay and a company culture that prioritizes work-life balance.
The Orlando Health Women's Institute is a comprehensive healthcare provider focused on addressing the unique medical needs of women at every stage of life. Located within the Orlando Health system, the institute offers a full spectrum of services, including gynecology, obstetrics, reproductive endocrinology, and maternal-fetal medicine. It also specializes in complex areas like gynecologic oncology, urogynecology, breast health, and menopause management. The institute is dedicated to providing personalized, patient-centered care through advanced diagnostic tools, minimally invasive surgeries, and cutting-edge treatments. With a multidisciplinary team of experts, the Women's Institute emphasizes wellness, preventative care, and the latest medical advancements to ensure the highest quality of care. Whether for routine health screenings or specialized treatment, the Orlando Health Women's Institute is a trusted resource for women's healthcare in Central Florida. Orlando Health | Choose Well Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices for a Vice President or Senior Vice President. Orlando Health offers a great benefits package that includes: Medical, Dental, Vison 403(b) Retirment Savings Plan Health Savings Account (HSA) Flexible Spending Account (FSA) Paid Time Off (Up to 5 weeks to start) Life Insurance Extended Leave Plan (ELP) Family Care (child care, elder care, pet care) Paid Parental Leave Pet Insurance Car Insurance 100% PAID Tuition as well as tuition reimbursment & monthly payments to help pay down any graduated school debt ALL benefits start day one Department: Womens Services Status: Full Time Shift: Days Hours: 8:00am-4:30pm, Monday-Friday No Weekends, No Holidays Responsibilities Essential Functions • Plans and carries out administrative functions requiring considerable knowledge of the organization. • Performs significant administrative duties with multiple priorities and tasks. • Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc. • Creates, prepares and coordinates presentations, including charts, graphs, etc. • Creates and maintains databases and spreadsheets. • Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary. • Has significant contact with senior management, board members, and various external contacts. • Has access to confidential employee, management and organization data. • Organizes and expedites flow of work through Vice President's or Senior Vice President's office. • Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors. • Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis. • Conducts research, data collection, and some analysis of information. • Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. • Responds to callers, correspondence and visitors not requiring Vice President's or Senior Vice President's attention. • Utilizes significant discretion in varied areas. • Coordinates special events. • Prepares, monitors, or assists with the preparation of various budgets. • Provides work direction to other clerical personnel within the department. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. • Maintains compliance with all Orlando Health policies and procedures. Other Related Functions • Maintains established departmental policies and procedures. • Prioritizes workload to manage multiple priorities. • Enhances professional growth and development through participation in educational programs, current literature, and workshops Qualifications Education/Training • Associate's Degree. • Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section). • Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access). Licensure/Certification None Experience Five (5) years of customer service, administrative, secretarial or related experience.
Education/Training • Associate's Degree. • Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section). • Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access). Licensure/Certification None Experience Five (5) years of customer service, administrative, secretarial or related experience.
Essential Functions • Plans and carries out administrative functions requiring considerable knowledge of the organization. • Performs significant administrative duties with multiple priorities and tasks. • Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc. • Creates, prepares and coordinates presentations, including charts, graphs, etc. • Creates and maintains databases and spreadsheets. • Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary. • Has significant contact with senior management, board members, and various external contacts. • Has access to confidential employee, management and organization data. • Organizes and expedites flow of work through Vice President's or Senior Vice President's office. • Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors. • Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis. • Conducts research, data collection, and some analysis of information. • Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. • Responds to callers, correspondence and visitors not requiring Vice President's or Senior Vice President's attention. • Utilizes significant discretion in varied areas. • Coordinates special events. • Prepares, monitors, or assists with the preparation of various budgets. • Provides work direction to other clerical personnel within the department. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. • Maintains compliance with all Orlando Health policies and procedures. Other Related Functions • Maintains established departmental policies and procedures. • Prioritizes workload to manage multiple priorities. • Enhances professional growth and development through participation in educational programs, current literature, and workshops
$53k-68k yearly est. Auto-Apply 2d ago
Executive/ Personal Assistant
Global Procurement Solutions
Administrative associate job in Altamonte Springs, FL
Executive Assistant (On-Site - Altamonte Springs, FL) Not Remote | High-Pressure | Multi-Company Role Reports To: President
We are a mission-driven organization supporting a diverse portfolio of for-profit and nonprofit entities spanning federal government contracting, finance, real estate, firearms-related industries, and multiple 501(c)(3), 501(c)(4), 501(c)(6), and VSO (c)(19) organizations. Our work is rooted in service, execution, and long-term value creation, requiring disciplined operations, trusted leadership support, and uncompromising standards.
This role is not administrative support in the traditional sense. We are seeking a highly experienced Executive/ Personal Assistant who operates as a strategic execution partner to senior leadership across multiple companies and initiatives. The position demands exceptional judgment, intellectual rigor, discretion, and the ability to protect executive time while keeping complex, high-impact work moving forward at speed. You will also be responsible for managing all aspects of executive readiness and seamless execution, ensuring both professional and priority personal logistics are anticipated, coordinated, and flawlessly executed to maximize efficiency and focus.
The ideal candidate thrives in high-pressure, high-velocity environments, can anticipate needs before they are verbalized, and brings order to complexity. You must be capable of managing a dense, ever-changing calendar, coordinating across leadership teams and external stakeholders, and maintaining flawless execution across competing priorities. This role requires calm, decisive action, loyalty, and the ability to operate independently without hand-holding.
This is a full-time, in-office position based in Altamonte Springs, Florida and is best suited for a seasoned executive assistant who is mission-driven, detail-obsessed, technologically competent, and capable of handling wide-ranging responsibilities every day, without excuses.
Core Responsibilities
Executive & Time Management
Protect executive time at all costs by running a complex, dynamic calendar across multiple companies.
Manage both executive and personal scheduling, priorities, and communication with precision and authority, to ensure optimal use of time and focus.
Anticipate needs before they are spoken and proactively resolve logistical needs that impact the executive's availability, readiness, and performance.
Filter, prioritize, and manage all inbound communication (email, calls, requests).
Communication & Coordination
Serve as a central coordination point between the executive and leadership teams.
Coordinate with internal teams, manufacturers, distributors, political entities, and external organizations.
Draft, prepare, and manage executive correspondence, reports, and presentations.
Maintain the executive's voice, standards, and expectations in all communications.
Project & Execution Management
Keep both executive and personal projects moving forward simultaneously, ensuring both commitments are seamlessly managed.
Track deadlines, deliverables, and action items across multiple initiatives and companies.
Follow up relentlessly to ensure execution and accountability.
Prepare summaries, reports, and project updates for leadership.
Travel, Events & Meetings
Ensure travel arrangements account for executive preferences, readiness, and seamless transitions between professional and personal commitments.
Plan and manage complex domestic and international travel.
Coordinate executive meetings, board meetings, conferences, and off-sites.
Prepare agendas, materials, and ensure follow-through on all action items.
Take accurate, actionable meeting minutes and distribute as directed.
Confidentiality & Trust
Handle sensitive and confidential matters with absolute discretion.
Maintain strict confidentiality regarding executive decisions, strategies, and operations.
Act with loyalty, professionalism, and judgment at all times.
Exercise sound judgment when managing matters that extend beyond standard business operations.
Administrative Leadership
Implement and improve systems, workflows, and administrative best practices.
Mentor or oversee junior administrative staff as needed.
Continuously improve efficiency and execution standards.
Environment & Expectations
High pressure
High speed
Multi-company responsibility
Extended hours may be required depending on executive needs and travel.
This role requires calm execution under pressure and zero drama.
You Must Be Able To
Protect executive time relentlessly
Run an extremely complex calendar
Manage communication and scheduling flawlessly
Coordinate across leadership teams
Anticipate needs before they are spoken
Keep all projects moving forward
Stay calm under pressure
Turn chaos into clean execution
Who You Must Be
Loyal
Intelligent
Detail-obsessed
Fast-moving
Mission-driven
Tech-competent
Highly organized
Zero drama
Zero excuses
Able to learn and maintain executive voice and standards
Capable of handling wide responsibilities every day
Not for You If
You get overwhelmed easily
You need hand-holding
You want a comfortable or slow-paced job
You avoid pressure or accountability
Experience & Qualifications
Required:
5+ years as an Executive Assistant or similar role supporting senior or C-suite leadership
Proven experience in high-demand, fast-paced environments
Ability to manage multiple executives, companies, or complex operations
Strong references (will be checked)
Preferred:
Former military strongly preferred
Bachelor's degree in Business Administration, Management, or related field
Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
Experience with project management tools, CRM systems, and collaboration platforms (Teams, Zoom, Webex)
Serious candidates only.
NO rookies.
Very experienced professionals only, with proof.
References will be called and verified.
Physical Demands and Work Environment
The position may require extended hours during peak periods or when supporting senior leadership.
You will work within an energetic, dynamic environment alongside both civilian professionals and former military personnel, fostering collaboration, accountability, and high performance.
$46k-69k yearly est. Auto-Apply 7d ago
Intern - Therapy Aide Administration
UCP of Central Florida 3.4
Administrative associate job in Orlando, FL
Supports therapy providers by organizing treatment areas, equipment, and materials, as directed by therapists
Supports therapy providers by welcoming students/clients receiving therapy services
Maintains patient information confidentiality
Maintains safe and clean working environment by cleaning the therapy areas (i.e., mats, toys)
Conducts basic office and clerical duties
Qualifications
Education and Training:
Possess high school diploma or its equivalent
Minimum Experience:
1-year experience preferred with pediatric population
$34k-43k yearly est. 17d ago
Amazon DSP Administrative Assistant Orlando Fl
All Wrights Reserved
Administrative associate job in Orlando, FL
All Wrights Reserved, LLC is a locally owned and operated Amazon DSP dedicated to providing exceptional delivery service to our community. We are customer-centric, autonomous, and inclusive, and our goal is to overcome barriers by earning trust, demonstrating integrity, and empowering our employees with the education for sustainable growth and affordable healthcare benefits.
Location Address: DFL4 at 4401 Seaboard Rd, OrlandoFL 32808
Grow with us - Apply Today!
Our work environment includes:
Growth opportunities
Relaxed atmosphere
Regular social events
Job Description
An administrative assistant at All Wrights Reserved manages clerical tasks, supports logistics and scheduling, handles documentation and record-keeping, and communicates with internal and external stakeholders to ensure smooth operations. Key responsibilities include maintaining vehicle and inventory records, assisting with compliance, scheduling and coordinating vehicles, and providing general administrative support to the delivery team and management.
Benefits:
Flexible schedule
Company truck
Fuel card
Dental insurance
Health insurance
Vision insurance
Life insurance
Paid time off
Paid training
Referral program
Shift:
5-10 hour shifts
Day shift
Evening shift
Morning shift
Work Days:
Weekends
Holidays
Monday to Friday
Shift availability:
Day Shift
Night Shift
License/Certification:
Valid Driver's License (Required)
Qualifications
Required Skills and Qualifications:
Communication: Strong oral and written communication skills to interact professionally with various parties.
Technical Skills: Proficiency in office software, such as word processing and spreadsheet programs, and experience with specialized transportation or logistics software.
Organization: Excellent organizational skills to prioritize tasks, meet deadlines, and maintain accurate and detailed records.
Problem-Solving: Ability to analyze information, identify issues, and contribute to operational improvements.
Attention to Detail: Meticulous attention to detail to ensure accuracy in data entry, document processing, and record-keeping.
Additional Information
Key Responsibilities:
Clerical Support: Provide general administrative support, including answering phones, managing mail, filing documents, and preparing correspondence and reports.
Documentation & Compliance: Maintain accurate records, such as vehicle logs, driver information, and delivery documents, ensuring compliance with regulations.
Logistics & Scheduling: Assist with scheduling and routing of vehicles, coordinate maintenance, and manage inventory records.
Communication: Act as a point of contact, communicating effectively with drivers, vendors, clients, and internal departments.
Data Management: Enter and retrieve information from computer systems, update databases, and maintain electronic and physical filing systems.
Project Support: Assist with special administrative projects, such as coordinating meetings and tracking important deadlines
$28k-37k yearly est. 20d ago
Administrative Specialist
Cinq Group
Administrative associate job in Orlando, FL
Here at CiNQ Recruitment, we believe in finding the right fit, for you and our clients. Whether you seek long-term employment solutions for your business or your next career move, we understand the importance of individual and business needs. With over 30 years of successful staffing and recruiting experience, we excel at providing passive candidates with the right skills and cultural fit for specialized positions. Here is the opportunity to work with an exciting pharmaceutical company.
Job Description
Shift: 7am-430 pm
Job Type: 4 month contract to possible perm
Pay rate: $14-$16/hr
Someone detail-oriented, familiar with accounting and distribution practices
FOCUS on the following skills:
• Works with accounts payable, purchasing and Hospital departments in resolving problems
resulting from discrepancies between material acquisition and vendor invoicing to
ensure proper payment of Hospital invoices in a timely manner.
• Maintains a working knowledge of materials management auditing systems in relationship to Purchasing, Accounts Payable, and Receiving.
• Contact vendors as necessary regarding overages, shortages and damages and other related to stock and non-stock issues.
• Assist Department Director with all office duties, special projects, takes meeting minutes, and brings suggestions and new ideas for the department.
• Provide documentation when necessary to solve future problems.
• Assist receiving department with any discrepancy on processing their receipts.
GENERAL SUMMARY:
Supports department leadership and staff through the performance of administrative functions including telephone and receptionist duties for the office, project support, meeting and event planning, travel arrangements, etc.
Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.
KNOWLEDGE AND SKILLS REQUIRED
:
Computer skills: MS Office Suite (Outlook, Word, Excel, Publisher, PowerPoint, etc), Internet and other research tools, word-processing and databases
Filing skills
Knowledge of office equipment use: fax, copier, printer, scanner, binding machine, blackberry, LCD monitors, multi-line phone system, etc.
Ability to easily grasp complex situations
Ability to work independently and as a team member, as well as accept direction
Ability to communicate appropriately with all levels of staff and guests
Ability to pass FH standard clerical skills test
EDUCATION AND EXPERIENCE REQUIRED
:
3 years of experience in office/secretarial work, OR
Associates degree in secretarial science or business AND 1 year of experience in office/secretarial work
EDUCATION AND EXPERIENCE PREFERRED
:
4 years of secretarial experience in fast-paced environment
Associates degree in secretarial science or business
Additional Information
All your information will be kept confidential according to EEO guidelines.
$14-16 hourly 1d ago
Associate, Fund Administration I
BNY External
Administrative associate job in Lake Mary, FL
Associate, Fund Administration
At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.
Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary.
We're seeking a future team member for the role of Fund Administration - IC1 to join our Fund Administration team. This role location is based in Lake Mary FL.
In this role, you'll make an impact in the following ways:
• Perform a variety of fund administration activities, including expense allocation, budgeting, cash allocation, analysis of fund metrics and compliance
• Calculate daily fund position and cash reconciliations, resolve discrepancies and escalate issues to more senior colleagues
• Synthesize, report and assist in analyzing fund revenues, expenses, profitability and other key metrics
• Work with clients to communicate fund expense and performance information, and answer straightforward questions about funds
• Review fund data and monitor compliance with all regulatory, BNY Mellon and client specifications
• Work with internal and external auditors to provide requested information
• Compile and assist in analyzing fund performance data for inclusion in Board of Directors report materials
• Review fund expense budgeting conducted by support staff
• Contribute to the achievement of team objectives
To be successful in this role, we're seeking the following:
• Bachelor's degree in accounting or the equivalent combination of education and experience
• 0-3 years of total work experience preferred
• Experience in accounting or fund administration preferred
• No direct reports
At BNY, our culture speaks for itself, check out the latest BNY news at:
BNY Newsroom
BNY LinkedIn
Here's a few of our recent awards:
• America's Most Innovative Companies, Fortune, 2025
• World's Most Admired Companies, Fortune 2025
• “Most Just Companies”, Just Capital and CNBC, 2025
Our Benefits and Rewards:
BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter.
BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.
$24k-37k yearly est. Auto-Apply 43d ago
Administrative Assistant
I-Tech Support 3.7
Administrative associate job in Ocoee, FL
Administrative Assistant
Position Type: Full Time, Hourly
Reports to: Senior Administrative Coordinator
The Administrative Assistant provides essential administrative, operational, and office support to ensure the smooth day-to-day functioning of the organization. This role serves as a primary point of contact for visitors, vendors, and internal staff while supporting office operations, accounting coordination, ERP system administration, and company culture initiatives.
The ideal candidate is detail-oriented, highly organized, proactive, and comfortable managing a wide variety of responsibilities across office administration, reporting, vendor coordination, and internal systems. This position plays a key role in maintaining an efficient, well-run office environment and supporting business operations.
Key Responsibilities
Front Desk & Office Administration
Greet visitors including customers and vendors, ensuring a professional and welcoming environment
Answer incoming phone calls and route or track calls as needed
Perform general office duties as needed, including copying, scanning, filing, and shredding
Maintain administrative ticket boards and track assigned tasks
Assist with email management and follow-up tasks
Office Supplies, Snacks & Resources
Order and maintain office supplies, restroom supplies, and kitchen items
Order and manage office snacks
Manage water cooler service and supplies
Order company apparel and branded materials
Order business cards for employees
Track petty cash usage
Shipping, Mail & Logistics
Manage incoming and outgoing shipping and mailing
Coordinate internal and external shipments
Track deliveries and ensure proper documentation
Time, Vehicles & Scheduling
Track employee timesheet submittals
Track company vehicle usage and manage reservations as needed
Assist with booking travel for leadership and employees as requested, including:
Hotel reservations
Flight bookings
Events, Culture & Employee Engagement
Track employee birthdays and work anniversaries
Assist with planning and coordinating company events
Process employee recognition and rewards
Accounting & Financial Support (Administrative-Level)
Scan and input checks into the ERP system (Acumatica)
Process miscellaneous accounts payable entries for purchases
Manage monthly recurring payments
Assist with commission and operational reporting
Review and process monthly invoices and billing breakdowns
Support ERP billing tasks, including accounts payable and prorated customer invoices
Monitor and manage the accounts payable inbox
ERP System, Data & Records Management
Create and maintain vendor records in the ERP system
Create and maintain customer records in the ERP system
Manage recurring invoices and billing records
Process certificates of insurance as needed
Maintain renewal tracking and reporting boards
Provide quoting and administrative sales support
Assist with inventory audits and record accuracy
IT, Licensing & Systems Audits (Administrative Coordination)
Assist with Microsoft Office 365 user and license management
Perform recurring system audits and reviews, including:
License and user access audits (monthly and quarterly)
Cloud service usage and storage reviews
Security and authentication reviews
Device count audits
Review invoices related to software, services, and telecommunications
Maintenance, Compliance & Special Processes
Open and track building maintenance and repair requests with property management
Coordinate notary-related needs
Assist with vendor renewal and compliance documentation
Support annual tax-exempt and compliance documentation processes
Track internal workflow milestones related to completed sales and commissions
Assist with employee insurance administration changes and billing reviews
Qualifications:
High school diploma or equivalent required; additional administrative training is a plus
Prior experience in an administrative assistant, office coordinator, or operations support role
Proficiency in Microsoft Office (Excel, Word, Outlook); familiarity with Office 365 administration preferred
Experience working with an ERP system such as Acumatica is a strong plus
Strong organizational, time management, and multitasking skills
High attention to detail and accuracy
Professional written and verbal communication skills
Ability to handle confidential information with discretion
Work Environment:
In-office position in a professional office environment
Routine use of standard office equipment
Light cleaning and basic office upkeep required
Ability to sit, stand, walk, lift light supplies, and perform repetitive administrative tasks
Benefits:
You will be eligible for immediate enrollment into our benefits program with a lead time that ranges between thirty (30) and sixty (60) days before coverage begins.
Highlights of the current benefits are as follows:
Medical, dental, and vision insurance with competitive plan options
401K plan + employer match + immediate vesting
Employer paid long-term disability insurance + life insurance
22 days off per year (15 days of accrued PTO + 7 paid holidays)
6 weeks paid parental leave
Company issued laptop
Company paid training as necessary
$26k-40k yearly est. Auto-Apply 16d ago
Administrative Specialist / Human Resources Designee
Enhabit Home Health & Hospice
Administrative associate job in Clermont, FL
Are you in search of a new career opportunity that makes a meaningful impact? If so, now is the time to find your calling at Enhabit Home Health & Hospice.
As a national leader in home-based care, Enhabit is consistently ranked as one of the best places to work in the country. We're committed to expanding what's possible for patient care in the home, all while fostering a unique culture that is both innovative and collaborative.
At Enhabit, the best of what's next starts with us. We not only make it a priority to maintain an ethical and stable workplace but also continually invest in our employees. By extending ongoing professional development opportunities and providing cutting-edge technology solutions, we ensure our employees are always moving their careers forward and prepared to deliver a better way to care for our patients.
Ever-mindful of the need for employees to care for themselves and their families, Enhabit offers competitive benefits that support and promote healthy lifestyle choices. Subject to employee eligibility, some benefits, tools and resources include:
30 days PDO - Up to 6 weeks (PDO includes company observed holidays)
Continuing education opportunities
Scholarship program for employees
Matching 401(k) plan for all employees
Comprehensive insurance plans for medical, dental and vision coverage for full-time employees
Supplemental insurance policies for life, disability, critical illness, hospital indemnity and accident insurance plans for full-time employees
Flexible spending account plans for full-time employees
Minimum essential coverage health insurance plan for all employees
Electronic medical records and mobile devices for all clinicians
Incentivized bonus plan
Responsibilities
The administrative specialist/human resources designee coordinates day-to-day telephone and personnel communication systems. This position designee maintains the branch office, processes accounts payable and assists with medical supply management. The administrative specialist/human resources assists the branch director with ensuring that branch employees are supported related to important human resources needs and information, in addition to keeping electronic personnel files up to date.
Qualifications
Education and Experience (ESSENTIAL):
Must possess a high school diploma or equivalent. Must have demonstrated experience in the use of a computer, including typing and clerical skills.
Education and Experience (DESIRED):
Six months experience performing health care office functions is preferred.
Qualifications:
Must be able to effectively communicate, both orally and in writing.
Must have exceptional customer service skills and be able to communicate well with a diverse group of stakeholders. Must be
capable of multitasking while maintaining a professional and friendly demeanor.
Must be able to problem solve effectively. Must be organized and able to perform multiple tasks
simultaneously.
Must have an understanding of issues related to delivery of home care services.
Requirements:
• Must possess a valid state driver license
• Must maintain automobile liability insurance as required by law
• Must maintain dependable transportation in good working condition
• Must be able to safely drive an automobile in all types of weather conditions
*For employees located in Oregon, requirements related to driving are not applicable unless employee has a clinical license.
Additional Information
Enhabit Home Health & Hospice is an equal opportunity employer. We work to promote differences in a collaborative and respectful manner. We are committed to a work environment that supports, encourages and motivates all individuals without discrimination on the basis of race, color, religion, sex (including pregnancy or related medical conditions), sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, genetic information, or other protected characteristic. At Enhabit, we celebrate and embrace the special differences that makes our community extraordinary.
$25k-46k yearly est. Auto-Apply 28d ago
Administrative Specialist / Human Resources Designee
Enhabit Inc.
Administrative associate job in Clermont, FL
Are you in search of a new career opportunity that makes a meaningful impact? If so, now is the time to find your calling at Enhabit Home Health & Hospice. As a national leader in home-based care, Enhabit is consistently ranked as one of the best places to work in the country. We're committed to expanding what's possible for patient care in the home, all while fostering a unique culture that is both innovative and collaborative.
At Enhabit, the best of what's next starts with us. We not only make it a priority to maintain an ethical and stable workplace but also continually invest in our employees. By extending ongoing professional development opportunities and providing cutting-edge technology solutions, we ensure our employees are always moving their careers forward and prepared to deliver a better way to care for our patients.
Ever-mindful of the need for employees to care for themselves and their families, Enhabit offers competitive benefits that support and promote healthy lifestyle choices. Subject to employee eligibility, some benefits, tools and resources include:
* 30 days PDO - Up to 6 weeks (PDO includes company observed holidays)
* Continuing education opportunities
* Scholarship program for employees
* Matching 401(k) plan for all employees
* Comprehensive insurance plans for medical, dental and vision coverage for full-time employees
* Supplemental insurance policies for life, disability, critical illness, hospital indemnity and accident insurance plans for full-time employees
* Flexible spending account plans for full-time employees
* Minimum essential coverage health insurance plan for all employees
* Electronic medical records and mobile devices for all clinicians
* Incentivized bonus plan
Responsibilities
The administrative specialist/human resources designee coordinates day-to-day telephone and personnel communication systems. This position designee maintains the branch office, processes accounts payable and assists with medical supply management. The administrative specialist/human resources assists the branch director with ensuring that branch employees are supported related to important human resources needs and information, in addition to keeping electronic personnel files up to date.
Qualifications
Education and Experience (ESSENTIAL):
* Must possess a high school diploma or equivalent. Must have demonstrated experience in the use of a computer, including typing and clerical skills.
Education and Experience (DESIRED):
* Six months experience performing health care office functions is preferred.
Qualifications:
* Must be able to effectively communicate, both orally and in writing.
* Must have exceptional customer service skills and be able to communicate well with a diverse group of stakeholders. Must be capable of multitasking while maintaining a professional and friendly demeanor.
* Must be able to problem solve effectively. Must be organized and able to perform multiple tasks simultaneously.
* Must have an understanding of issues related to delivery of home care services.
Requirements:
* Must possess a valid state driver license• Must maintain automobile liability insurance as required by law• Must maintain dependable transportation in good working condition• Must be able to safely drive an automobile in all types of weather conditions
* For employees located in Oregon, requirements related to driving are not applicable unless employee has a clinical license.
Additional Information
Enhabit Home Health & Hospice is an equal opportunity employer. We work to promote differences in a collaborative and respectful manner. We are committed to a work environment that supports, encourages and motivates all individuals without discrimination on the basis of race, color, religion, sex (including pregnancy or related medical conditions), sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, genetic information, or other protected characteristic. At Enhabit, we celebrate and embrace the special differences that makes our community extraordinary.
$25k-46k yearly est. Auto-Apply 28d ago
Administrative Assistant
Bay Area Direct Client Care LLC
Administrative associate job in Orlando, FL
Bay Area Direct Client Care LLC -
Bay Area Direct Client Care has an immediate opening in the Orlando area for an experienced administrative assistant. Duties would consist of but not limited to Intake, data entry, background screening, interviewing, office management duties and more. The days are Mon- Friday from 845 am to 515 pm. The starting pay is $17 with an opporotunity for increase in pay after quarterly evaluations.
Requirements:
High school diploma
Minimum 1 year Customer Service Skills
Pass Local and Level 2 Bckground Screening
Computer Literate
Type 30 WPM
Friendly Personality
Employees receive weekly pay, direct deposit, fulltime administrtive support availability and medical coverage available after 90 days
$17 hourly 7d ago
Systems Administration Intern- Summer 2026
OUC 4.5
Administrative associate job in Orlando, FL
OUC - The
Reliable
One, an industry leader and the second-largest municipal utility in Florida, is offering an internship program in the Digital & Technology division.
The OUC Internship Program is dedicated to providing students with real-world, hands-on experience by partnering with energy leaders and experienced professionals, while bringing new and out-of-the-box perspectives and ideas that are essential for fostering the creativity and growth of any business. OUC's internship program provides emerging talent with an immersive view of the utility industry through on-the-job training, educational sessions, self-paced learning courses, and individual or team projects.
We are looking for a System Administrator Intern. During this internship, you will partner with the Automation Tools team.
You will be involved in:
Participate in documenting internal procedures and contribute to writing clear, practical policy documents related to IT operations and security standards.
Assist in developing training materials and user guides to support staff in using IT resources and following best practices.
Collaborate with team members on IT projects and initiatives, contributing insights and following established project timelines.
Assist in learning and supporting the maintenance and security of the organization's IT infrastructure, including servers, workstations, and network devices.
Support IT staff in troubleshooting hardware, software, and connectivity issues to ensure reliable operations.
OUC's mission is to provide exceptional value to our customers and community by delivering sustainable, reliable services and solutions. Click Here to learn more about our Emerging Talent Internship Program.
Internship Eligibility:
Currently enrolled at an accredited college or university
Academic status of Juniors or above.
Program of study: Information Technology, or Computer Science.
Cumulative GPA of 3.0 or above at the time of application.
Authorized to work in the United States.
Previous internship experience preferred
The Ideal Candidate will have:
Strong academic foundation in Systems Administration, Cloud technologies, Power BI, Python and SQL.
Proficient in Microsoft suite (Excel, PowerPoint)
Excellent organizational skills with keen attention to detail.
Self-motivated and proactive; able to work independently.
Ability to prioritize and resolve issues under deadlines.
Strong verbal and written communication skills.
Solid analytical thinking and problem-solving ability.
Proven ability to learn new skills quickly.
OUC Internship Rewards Package Includes:
Competitive pay
Career acceleration and development
Free access to on-site fitness centers at all locations
Location: Pershing, 5971 Pershing Ave., Orlando, FL 32822
Compensation: $18 - $21 per hour, varies depending on the education level
Schedule: Full-Time (up to 40 hours per week) as assigned by leader following Hybrid Schedule
Note: Unofficial transcripts must be uploaded at the time of the application submission.
OUC-The Reliable One is an Equal Opportunity Employer who is committed through responsible management policies to recruit, hire, promote, train, transfer, compensate, and administer all other personnel actions without regard to race, color, ethnicity, national origin, age, religion, disability, marital status, sex, sexual orientation, gender identity or expression, genetic information and any other factor prohibited under applicable federal, state, and local civil rights laws, rules, and regulations.
EOE M/F/Vets/Disabled
$18-21 hourly 5d ago
Academic Administrative Officer
Puzzle Box Academy 3.5
Administrative associate job in Rockledge, FL
Are you a detail-oriented professional who thrives in creating an organized and welcoming environment for students, parents, and staff? We are seeking an Academic Administrative Officer to play a key role in supporting the daily operations of our school and clinic. As one of the first faces you see in our building, you will set the tone for a positive and professional experience from the moment guests arrive. In this position, you will work closely with the Executive Director of Strategic Growth and the Assistant Clinical Director to ensure seamless coordination, efficiency, and exceptional service for our community.
We are seeking a highly motivated individual with exceptional organizational and communication skills. Prior preschool experience is required, as this role supports our early intervention students and clients.
Key Responsibilities
Administrative Support: Manage office and appointment calendars, provide daily schedule updates, and handle routine clerical tasks.
Meeting Coordination: Take and transcribe minutes for meetings, conferences, and official functions as needed.
Parent & Staff Relations: Serve as the first point of contact for parents and staff, addressing routine inquiries and concerns.
HR & Compliance: Process HR paperwork (e.g., incident reports, timecards) promptly and audit client and student files for compliance.
Purchasing & Inventory: Process purchase requests, maintain supply inventories, and distribute deliveries.
Scheduling & Reporting: Prepare staff and client calendars, monitor client attendance, and generate punctuality reports.
Facility Management: Coordinate custodial and maintenance activities to maintain a clean and productive environment.
Tours & Community Liaison: Schedule and conduct tours, follow up with prospective parents, and maintain a tour tracking spreadsheet.
Event Support: Assist in planning and coordinating team meetings, fundraisers, and other events.
Documentation & Systems: Utilize Microsoft Office Suite, Procare, and FACTs to maintain records, generate reports, and ensure data accuracy.
Other Duties: Perform additional responsibilities as assigned to support the team and organization.
Qualifications
Education: High School Diploma required; Associate's Degree preferred.
Experience
At least 2 years of relevant administrative experience.
Prior experience in a preschool or early intervention setting.
Familiarity with ABA therapy or working with children with autism is a plus.
Skills
Proficiency in Microsoft Office Suite (Outlook, Excel, SharePoint, PowerPoint), ProCare, and FACTs.
Typing Speed of a minimum of 35 WPM with legible handwriting.
Excellent written and oral communication skills.
Flexible, reliable, and capable of handling sensitive information with professionalism.
Benefits
We value and support our employees with a comprehensive benefits package, including:
Company-Paid Health Benefits Option for additional coverage available at cost to the employee.
Mental Health Days Earn up to 4 paid mental health days per year.
PTO Accrual 40 hours of paid time off that accrues.
Paid Holidays/Breaks according to the company calendar
Professional Development Opportunities to grow and advance your skills in a supportive environment.
Why Join Us?
Be part of a supportive team dedicated to making a positive impact on the lives of children and families.
Work in a dynamic, rewarding environment where every day brings new opportunities to learn and grow.
Enjoy competitive pay and a company culture that prioritizes work-life balance.
$46k-75k yearly est. 7d ago
Executive/ Personal Assistant
Global Procurement Solutions, Inc.
Administrative associate job in Altamonte Springs, FL
Job Description
Executive Assistant (On-Site - Altamonte Springs, FL) Not Remote | High-Pressure | Multi-Company Role Reports To: President We are a mission-driven organization supporting a diverse portfolio of for-profit and nonprofit entities spanning federal government contracting, finance, real estate, firearms-related industries, and multiple 501(c)(3), 501(c)(4), 501(c)(6), and VSO (c)(19) organizations. Our work is rooted in service, execution, and long-term value creation, requiring disciplined operations, trusted leadership support, and uncompromising standards.
This role is not administrative support in the traditional sense. We are seeking a highly experienced Executive/ Personal Assistant who operates as a strategic execution partner to senior leadership across multiple companies and initiatives. The position demands exceptional judgment, intellectual rigor, discretion, and the ability to protect executive time while keeping complex, high-impact work moving forward at speed. You will also be responsible for managing all aspects of executive readiness and seamless execution, ensuring both professional and priority personal logistics are anticipated, coordinated, and flawlessly executed to maximize efficiency and focus.
The ideal candidate thrives in high-pressure, high-velocity environments, can anticipate needs before they are verbalized, and brings order to complexity. You must be capable of managing a dense, ever-changing calendar, coordinating across leadership teams and external stakeholders, and maintaining flawless execution across competing priorities. This role requires calm, decisive action, loyalty, and the ability to operate independently without hand-holding.
This is a full-time, in-office position based in Altamonte Springs, Florida and is best suited for a seasoned executive assistant who is mission-driven, detail-obsessed, technologically competent, and capable of handling wide-ranging responsibilities every day, without excuses.
Core Responsibilities
Executive & Time Management
Protect executive time at all costs by running a complex, dynamic calendar across multiple companies.
Manage both executive and personal scheduling, priorities, and communication with precision and authority, to ensure optimal use of time and focus.
Anticipate needs before they are spoken and proactively resolve logistical needs that impact the executive's availability, readiness, and performance.
Filter, prioritize, and manage all inbound communication (email, calls, requests).
Communication & Coordination
Serve as a central coordination point between the executive and leadership teams.
Coordinate with internal teams, manufacturers, distributors, political entities, and external organizations.
Draft, prepare, and manage executive correspondence, reports, and presentations.
Maintain the executive's voice, standards, and expectations in all communications.
Project & Execution Management
Keep both executive and personal projects moving forward simultaneously, ensuring both commitments are seamlessly managed.
Track deadlines, deliverables, and action items across multiple initiatives and companies.
Follow up relentlessly to ensure execution and accountability.
Prepare summaries, reports, and project updates for leadership.
Travel, Events & Meetings
Ensure travel arrangements account for executive preferences, readiness, and seamless transitions between professional and personal commitments.
Plan and manage complex domestic and international travel.
Coordinate executive meetings, board meetings, conferences, and off-sites.
Prepare agendas, materials, and ensure follow-through on all action items.
Take accurate, actionable meeting minutes and distribute as directed.
Confidentiality & Trust
Handle sensitive and confidential matters with absolute discretion.
Maintain strict confidentiality regarding executive decisions, strategies, and operations.
Act with loyalty, professionalism, and judgment at all times.
Exercise sound judgment when managing matters that extend beyond standard business operations.
Administrative Leadership
Implement and improve systems, workflows, and administrative best practices.
Mentor or oversee junior administrative staff as needed.
Continuously improve efficiency and execution standards.
Environment & Expectations
High pressure
High speed
Multi-company responsibility
Extended hours may be required depending on executive needs and travel.
This role requires calm execution under pressure and zero drama.
You Must Be Able To
Protect executive time relentlessly
Run an extremely complex calendar
Manage communication and scheduling flawlessly
Coordinate across leadership teams
Anticipate needs before they are spoken
Keep all projects moving forward
Stay calm under pressure
Turn chaos into clean execution
Who You Must Be
Loyal
Intelligent
Detail-obsessed
Fast-moving
Mission-driven
Tech-competent
Highly organized
Zero drama
Zero excuses
Able to learn and maintain executive voice and standards
Capable of handling wide responsibilities every day
Not for You If
You get overwhelmed easily
You need hand-holding
You want a comfortable or slow-paced job
You avoid pressure or accountability
Experience & Qualifications
Required:
5+ years as an Executive Assistant or similar role supporting senior or C-suite leadership
Proven experience in high-demand, fast-paced environments
Ability to manage multiple executives, companies, or complex operations
Strong references (will be checked)
Preferred:
Former military strongly preferred
Bachelor's degree in Business Administration, Management, or related field
Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
Experience with project management tools, CRM systems, and collaboration platforms (Teams, Zoom, Webex)
Serious candidates only.
NO rookies.
Very experienced professionals only, with proof.
References will be called and verified.
Physical Demands and Work Environment
The position may require extended hours during peak periods or when supporting senior leadership.
You will work within an energetic, dynamic environment alongside both civilian professionals and former military personnel, fostering collaboration, accountability, and high performance.
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How much does an administrative associate earn in Orlando, FL?
The average administrative associate in Orlando, FL earns between $20,000 and $44,000 annually. This compares to the national average administrative associate range of $23,000 to $51,000.
Average administrative associate salary in Orlando, FL