Administrative Assistant
Administrative associate job in Las Vegas, NV
Required Skills & Experience
- 2-3 years of experience in an administrative role
- Comfortable working in a fast-paced environment
- Strong communication skills - verbal and written
- Ability to work on site five days per week (Monday through Friday, 8am-5pm
Job Description
We are actively seeking a dedicated and detail-oriented Administrative Assistant to join a dynamic team in Nevada. The ideal candidate will excel in a fast-paced environment, handling various administrative tasks efficiently while maintaining a welcoming atmosphere for visitors.
Responsibilities
• Perform administrative tasks, including reconciling purchase orders and managing phone communications.
• Greet and assist lobby visitors, ensuring a positive experience for all guests.
• Coordinate travel arrangements with travel agents to ensure smooth logistics for team members.
• Utilize Microsoft Office products for various tasks, maintaining organization and efficiency.
• Manage shipping and logistics using UPS/FedEx systems and SharePoint.
• Collaborate with trucking and logistics teams to streamline operations.
• Display a friendly demeanor and a willingness to learn and adapt to new challenges.
• Demonstrate strong attention to detail, accurate data entry, and effective multitasking abilities.
Compensation:
$18/hr to $21/hr.
Exact compensation may vary based on several factors, including skills, experience, and education.
Employees in this role will enjoy a comprehensive benefits package starting on day one of
employment, including options for medical, dental, and vision insurance. Eligibility to enroll in
the 401(k) retirement plan begins after 90 days of employment. Additionally, employees in this
role will have access to paid sick leave and other paid time off benefits as required under the
applicable law of the worksite location.
Executive Personal Assistant
Administrative associate job in Las Vegas, NV
NB Civils has been established for over 15 years and provides a wide range of civil engineering services throughout Rhondda, Cardiff & Bridgend and the surrounding areas. We offer a high standard of service for both domestic and commercial clients and tailor our services to meet specific requirements.
Job Description
We are seeking a high-level Executive and Personal Assistant to support one of our clients. This company has a strong international presence, coupled with this Executive's passion for personal international travel, so this person must be excited and willing to support with the coordination of frequent domestic and international travel bookings. This Executive will also appreciate one's flexibility in handling urgent company and personal matters as they arise.
Responsibilities:
Managing multiple calendars extensively
Arranging domestic and international travel
Composing emails and other correspondence on behalf of the VP
Coordinating company-wide and personal events
Tracking all deadlines for the VP
Qualifications
Bachelor's degree required
Previous experience, a year, working in a mid-to-large size company as an EA/PA
Must be thick skinned Proficient in MS Office Suite
Must be detail-oriented and have strong organizational skills
Able to keep a professional demeanor in a fast-paced work space
Additional Information
An opportunity to make a meaningful difference in the business. You make the difference. You matter.
Flexibility and work/life balance
Medical / Dental / Vision/ Prescription Drug Coverage
401(k) Retirement Plan with Company match
Vacation and Holiday pay
General Services Administrative Coordinator - Facilities Maintenance
Administrative associate job in Las Vegas, NV
The award-winning Las Vegas-Clark County Library District is currently hiring for an Administrative Coordinator to support the Facilities Maintenance function within the General Services Department. This position plays a key role in supporting building and systems maintenance operations across the Library District and is part of a team responsible for coordinating work orders, managing maintenance documentation, and ensuring the smooth operation of library facilities.
GENERAL SUMMARY
Under general supervision of the Purchasing and Administrative Manager, the Administrative Coordinator provides administrative support for the General Services department.
This position will specialize in supporting the Facilities Maintenance functional area
of the department, which includes responsibilities related to building maintenance, reading schematics and blueprints, and managing work order systems.
The General Services Administrative Coordinator is responsible for monitoring and maintaining the day-to-day operational flow of assigned areas and serving as the subject-matter expert to assist Managers and Supervisors in the General Services department, Facilities Maintenance functional area, and organization-wide. May perform other duties as assigned and travel within the county.
Description of hours and wages:
The pay range for this position is $34.12 to $45.73 per hour. Pay typically begins at the minimum of the pay range, and employees are eligible for annual merit and COLA increases per District policy.
This is a full-time (40 hours per week), FLSA non-exempt position.
Application Deadline:
The application deadline for this position is 11:59 p.m. on Sunday, October 19, 2025. To be considered for this position, applications must be submitted prior to this deadline.
We anticipate interviewing for this position on or around Thursday, November 6, 2025.
Responsibilities
ESSENTIAL DUTIES & RESPONSIBILITIES:
1. Responsible for the administrative coordination of the Facilities Maintenance function:
a. Maintains and creates departmental files, including historical and current documents, as well as blueprints. Maintains and prepares construction and project management document files.
b. Maintains the CMMS, including administration, data validation, and updating project statuses and costs. Prepares and presents reports on facility operations and performance. Trains and answers questions for District Staff utilizing the CMMS System.
c. Coordinates the use of District fleet vehicles. Distributes keys, documents usage, and assignments, verifies drivers are on the authorized driver list, ensures safety and maintenance of vehicles, and maintains a database on the use and repair of vehicles.
d. Manages the district's gas pumps, storage tanks, and fuel levels, as well as ordering.
e. Coordinates and organizes projects with the facilities and maintenance teams.
f. Schedules and coordinates service calls, work, and preventive maintenance.
g. Conducts facility walk-throughs to identify maintenance deficiencies and submits work orders.
2. Responsible for the administrative coordination of the General Services Division:
a. Utilizes and maintains the department's Computerized Maintenance Management System (CMMS), ensuring the effective and accurate use of system modules, including work requests/work orders, asset management, property management, inventory management, locksmith (lock/key) services, reports, system administration, and security.
b. Assists with the assignment and scheduling of work orders.
c. Assists with the administration of the vehicle maintenance program, including distributing fuel purchase cards and authorizing and scheduling vehicle repairs.
d. Administers key control program and controlled building access system.
e. Maintains department records, including keeping and filing systems, as well as various documents such as purchase orders, key control logs, access codes, training records, Standby/Call-Back pay, vehicle fuel purchases, and vehicle alternative fuels records.
f. Receives and reviews various reports, plans, and applications to verify accuracy. Drafts and prepares various reports and correspondence.
g. Coordinates and manages multiple projects with competing priorities, meeting deadlines and project plans with short and long-term end dates.
h. Resolves and troubleshoots a wide range of routine and non-routine facility maintenance issues and difficult situations.
i. Acts as a liaison between the department supervisors/managers and outside agencies, gathering and relaying information as needed.
j. Interacts extensively, in person and over the telephone, with district-wide staff and management, outside agencies, vendors, and the general public.
k. Attends and/or participates in meetings at the department, branch, and other meetings held at various locations throughout the district as required. Conducts asset audits and site visits.
l. Operates, maintains, and secures District vehicles.
m. Performs other duties as assigned including occasionally providing temporary back-up support for the Purchasing and Financial/Materials Services functions of the department.
Qualifications
EDUCATION:
Required: Bachelor's degree in Business Administration, Public Administration, or related field.
Preferred: NA
EXPERIENCE:
Required: One (1) year of professional-level experience in General Services/Facilities administration.
Preferred: Two (2) years of public sector professional-level experience in Facilities Maintenance or General Services/Facilities administration, including:
Experience supporting facilities or building maintenance operations.
Familiarity with Computerized Maintenance Management Systems (CMMS).
Ability to read and interpret building plans, schematics, or blueprints.
Experience managing and coordinating work orders, service calls, and vendor work.
License, Certificate, or Requirements:
Possess, or have the ability to obtain, a valid Nevada Driver's License at the time of hire.
Physical Requirements:
Work is primarily performed in an office setting with frequent local travel required. Ability to lift up to 10 pounds maximum and occasionally lifting and/or carrying such articles as books, files, laptops, or electronic devices. Although work is primarily performed in an office setting, a limited amount of bending, lifting, walking, or standing is often necessary to carry out job duties.
*PLEASE NOTE: Meeting these posted qualifications does not necessarily guarantee an interview.
Schedule
Monday: 8 am-5:00 pm
Tuesday: 8 am-5:00 pm
Wednesday: 8 am-5:00 pm
Thursday: 8 am-5:00 pm
Friday: 8 am-5:00 pm
*
This schedule may be subject to change based on the needs of the Library District.
Benefits
• Medical, dental, vision, and life insurance insurance.
• Nevada Public Employees Retirement System (PERS).
• 14 paid holidays, plus 1 additional floating holiday per year.
• Paid vacation (18 days per year) and sick time (12 days per year).
• Tuition reimbursement.
• For more details about employee benefits, please see ****************************************
Pay Range USD $34.12 - USD $45.73 /Hr. Position Type Full-Time Category Facilities Job Location Windmill Service Center Location : Address 7060 W. Windmill Lane
Auto-ApplyOffice Administrator
Administrative associate job in Las Vegas, NV
Join a collaborative team that's working directly with our business and shared services leaders to enhance our processes to widen and strengthen the support to our internal clients while providing development opportunities for staff to grow. We have an exciting opportunity for a full-time Office Administrator to manage the administrative functions of the Las Vegas office. We are looking for someone who has experience and familiarity with the day-to-day office functions and is passionate about supporting others while making meaningful contributions to our internal and external clients
Detailed Description:
* Collaborate and work closely with the Las Vegas Operations Manager and Administrative Supervisor to maintain office organization, efficiency, and connection with staff. Responsibilities will include but are not limited to: overall office logistic coordination for visitors and staff, schedule/develop/support meetings (local and national), identify social activities to engage staff and ensure high office moral (i.e., virtual coffee chats, office lunches, and other employee events).
* Provide administrative support and assistance to all staff for a variety of office functions and operations. This includes front desk management (greet clients, vendors, guests, and staff), maintain office supplies/equipment management/maintenance, mail/courier service, coordinate cleaning and repair services, work with corporate administration and facilities, travel arrangements, and prepare written communications (emails, MS Teams posts, memorandums, invoices, and other correspondence).
* Correspondence/Client Deliverables. Coordinate and assist with the preparation of emails, letters, reports, spreadsheets, agendas, meeting minutes, presentations and other complex and sometimes time sensitive/confidential documents.
* Problem solve/troubleshoot. Inform managers of important information, decisions, and deadlines and anticipate and manage related necessary organizational adjustments, preparing managers to successfully plan and execute their tasks and initiatives.
* Onboard New Hires. Work with supervisors and office personnel (local, and regional) to develop onboarding plans and conduct new hire orientations.
* Health and Safety. Lead and collaborate with local and national health and safety teams on annual emergency action plan, annual fire/evacuation drills, employee ergonomic assistance, PPE orders and other health and safety related items.
* Work closely with building management to assist with building issues and staff needs. Manage office parking and building access cards.
* Format and word process complex documents, reports and contracts, including text, tables, spreadsheets, graphics and other diverse content.
* Serve as liaison between the corporate IT department and local employees, including new employee equipment set-up and office equipment support.
* Perform related duties as assigned.
Desired Skills and Experience:
* Collaborative, team oriented with the ability to multi-task and prioritize workload.
* Proficient in MS Office suite (Excel, Word, PowerPoint, Outlook, Teams) knowledge of Adobe PDF or Bluebeam and proficiency with Internet applications.
* Detail-oriented individual with strong organizational skills, proactive mentality, and ability to follow directions.
* Strong management/leadership skills; well-organized and detail oriented.
* Ability to develop and maintain client relationships both internal and external (in person and virtually).
* Excellent written and verbal communication skills. Experience in tech editing, proofreading, formatting, or writing experience is a plus.
* Capable and able to use sound judgement and obtain accessible financial and other resources intelligently and efficiently.
* Ability to be resourceful in researching issues, solving problems, and offering creative solutions.
* Good driving record and valid driver's license required.
* Minimum 5years of experience providing administrative functions and duties.
Salary Range: The anticipated starting pay range for this position is based on the employees' primary work location and may be depending upon skills, experience, and education. This role can be hybrid with a minimum of 3 days in-office with the understanding that the business needs of the office may dictate more than three days at any given time. These ranges may be modified in the future.
Location A: $18.40 - $25.20
You can view which BC location applies to you here. If you have any questions, please speak with your Recruiter.
Benefits and Other Compensation: We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance. Click here to see our full list of benefits.
About Brown and Caldwell
Headquartered in Walnut Creek, California, Brown and Caldwell is a full-service environmental engineering and construction services firm with 52 offices and over 1,900 professionals across North America and the Pacific. For more than 75 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice-to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit *************************
This position is subject to a pre-employment background check and a pre-employment drug test.
Notice to Third Party Agencies: Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.
Brown and Caldwell is proud to be an EEO/AAP Employer. Brown and Caldwell encourages protected veterans, individuals with disabilities, and applicants from all backgrounds to apply. Brown and Caldwell ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act
Administrative Assistant 4 - Center for Educational Opportunity Programs
Administrative associate job in Henderson, NV
Nevada State University appreciates your interest in employment. To ensure your application process runs smoothly, we ask that you keep in mind the following when completing your application: * The required documents are listed below on the posting. Your application may not be considered if you do not attach the required documents.
* Draft applications are saved automatically and can be accessed through your candidate home account. Completed applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.
* Please note, recruitment will close without notice when a hiring decision has been made.
If you need assistance or have questions regarding the application process, please contact the Human Resources department at ************** or *********************.
Job Description
Nevada State University invites applications for the position of Administrative Assistant 4 for the Center for Educational Opportunity Programs (CEOP). The Administrative Assistant 4 will provide high-level administrative support to the Executive Director of TRIO and Educational Opportunity Programs with operations, complexities, challenges and projects. This includes assisting with fiscal activities (purchasing, budgeting, contracts), planning and executing events, office management, and interdepartmental coordination, internal and external communications, and calendar management.
About the institution:
Nevada State University, a four-year Minority Serving public institution with a statewide mission, is dedicated to excellence in teaching and learning and committed to the advancement of a diverse and largely under-served student population. Designated a Hispanic Serving (HSI) and Asian American Native American Pacific Islander Institution (AANAPI), Nevada State is a university where teaching and student support are valued above all else.
Nevada State University continues to grow as an institution of higher education. In Fall 2024, the enrollment surpassed 7,500, with 7,464 undergraduate students and 85 graduate students. A majority of our students are first generation, racial/ethnic minorities, parents, and/or returning students, of which 41% are Hispanic, 13% are Asian/Pacific Islander, 9% are Black/African American, 22% are White, and 6% are multiracial.
We celebrate the storied backgrounds of our campus community. We operate with a shared commitment to represent and serve the diverse population of Nevada and to encourage the exchange of ideas that respects and honors the lived experiences of our students, staff, and faculty. We foster a culture of inclusive excellence so our members can live authentically, fully engage, and flourish. In order to strengthen the university and progress its mission, the university dedicates itself to intentional and ongoing reflection to meeting the evolving needs of Nevada State University, the surrounding communities, and the State of Nevada.
We seek applicants who are passionate about working with this promising student population and collaborating with faculty and staff across departments to make a lasting impact in developing our institution and our community.
We encourage you to highlight your background in fostering an inclusive campus culture and supporting the success of students who are historically underrepresented in higher education.
Primary Responsibilities:
* Oversee budget monitoring by recording and tracking account balances, expenditures, encumbrances, accounting adjustments; prepare regular budget reports showing weekly financial activity.
* Regularly monitoring actual financial performance against the budgets.
* Take corrective actions (accounting adjustments) when necessary to ensure processes are running to schedule again.
* Monitor and control office-related expenses.
* Lead on regulatory compliance for internal and external budgetary audits.
* Provide high-level administrative support to the Executive Director.
* Calendar management that includes creating and maintaining meetings, scheduling events and tasks for CEOP.
* Professionally represent CEOP and liaise with internal and external entities.
* Assist with departmental and events purchasing requests by executing the procurement process from purchase to reconciliation.
* Assist CEOP employees with individual and group travel request.
* Assist with event planning and support for CEOP-wide events and university-wide events; some nights and weekends, as needed.
* Be onsite contact on the day of CEOP special events to ensure everything is executed as planned and handle unexpected situations during the event.
* Assist with special projects including federal and institutional reports.
* Oversee administrative processes for CEOP including facilitating communication, managing resources, and ensuring a productive and well-organized workplace.
* Lead inventory control activities for CEOP sensitive supplies and equipment.
* Other duties as assigned.
Required Qualifications:
* Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant 3 in Nevada State service; OR an equivalent combination of education and experience as described above.
* Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment-related visas).
Please note: Applicants must meet the posted minimum qualifications at the time of application in order to be considered for the position.
Preferred Qualifications:
* Proficient with Microsoft Office Suite including a high level of Microsoft Excel competency.
* Strong communication (oral and written) and interpersonal skills.
* Excellent time management skills.
* Experience in a higher education setting.
* Ability to execute and conclude the procurement process for goods and services.
Salary & Benefits
Budgeted salary for this position is $50,153.76. Nevada State University offers excellent benefits, including a generous vacation & sick benefits, 12 paid holidays, educational benefits, a choice between three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts, and an excellent pension retirement plan through the Public Employees' Retirement System of Nevada. The plan requires employees to withhold 19.25% of the budgeted salary toward retirement with an equal employer match of 19.25%. No relocation assistance is provided for this position.
The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm.
This Posting is Open Until Filled
The posting will remain open until filled, with the first review of applications to begin on Friday, November 7, 2025. Qualified individuals are encouraged to apply by November 6 for full consideration.
Special Instructions for Internal NSHE Applicants
Nevada State University employees or employees within the Nevada System of Higher Education (NSHE, UNLV, UNR, NSU, CSN, TMCC, WNC, GBC, or DRI) MUST use the "Browse Jobs" process within Workday to find and apply for jobs at Nevada State and other NSHE Institutions. Once you log into Workday, type "Browse Jobs" in the search box which will navigate to the internal job posting site.
If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.
Travel Reimbursement
Out of Area/State Candidates will not be offered travel reimbursement.
Exempt
No
Full-Time Equivalent
100.0%
Required Attachment(s)
Please note, once you submit your application the only attachment(s) viewable to you will be the attachment(s) to the resume/CV section of the application. Any additional required attachment(s) to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment(s) will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at *********************.
Please upload the following documents:
* Detailed resume listing relevant qualifications and experience;
* Cover Letter indicating why you are a good fit for the position and Nevada State University;
* Names and contact information of three references (you will be notified before references are contacted);
* Veteran Interview Consideration - (optional) - To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Resume/CV section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc.).
Applications that do not include the required uploaded documents may not be considered.
Posting Close Date
Note to Applicant
Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.
References will be contacted at the appropriate phase of the recruitment process.
This position may require a criminal background check to be conducted on the candidate(s) selected for hire.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
Nevada State University does not currently sponsor Visas, all applicants must be eligible to work in the United States without sponsorship.
Nevada State University
Temporary Litigation Secretary
Administrative associate job in Las Vegas, NV
Benefits:
401(k)
Competitive salary
Dental insurance
Health insurance
Paid time off
Vision insurance
International Law Firm practicing Civil Litigation, for the Defense, focusing on Employment Law, is seeking an experienced Civil Litigation Practice Assistant/Litigation Secretary with a minimum of 4 years of experience to fill a temporary assignment until the end of the year.
JOB DUTIES:
· Preparing correspondence, pleadings, etc.
· E-filing in both State and Federal Courts
· Calendaring and scheduling of depositions, hearings, meetings, etc.
· Enter attorneys' billable time
· Prepare and submit expense/reimbursement reports
REQUIREMENTS:
· Minimum of at least 4 years in Civil Litigation in Nevada Law
· E-filing experience in both State and Federal
· Some knowledge of the Local Rules of Civil Procedure
· Knows how to calendar all litigation dates
· Be extremely organized
· Able to follow through on what needs to be done
· Possess excellent written and verbal communication skills
We provide a cordial, no drama working environment along with a competitive hourly rate for a Temporary candidate. (DOE).
For more information on this firm and the position, please submit your Resume for consideration of an interview. Compensation: $26.00 - $32.00 per hour
Law Tyme, Inc. is owned and operated by a seasoned litigation specialist, Melissa A. Carver. Ms. Carver has worked in the legal field for many years at the capacity of a Litigation Secretary, Paralegal, Office Administrator, Temp, and now owns and operates her third legal staffing firm. Ms. Carver and her staff have worked in law firms and are qualified to place qualified candidates with the employer in need.
We are a Legal Staffing firm placing Legal/Litigation Secretaries, Paralegals, Receptionists, Runners, Accounting, Management Positions, and Attorneys, in California and Las Vegas, providing quality service to our clients and candidates.
We love what we do and we love to teach, educate and help people achieve their goals, whether it be the employer or the candidate.
Auto-ApplyAdministrative Assistant
Administrative associate job in Las Vegas, NV
Customer Service
Handle customer questions and information requests
Set up customer agreements in transaction system
Take customer orders and schedule shipments
Coordinate customer orders with marketing and production staff
Maintain and utilize knowledge of carrier capability/availability/reliability and freight rates
If applicable, arrange transportation for customer shipments including daily dispatching
Monitor shipped volumes relative to contract volumes and customer credit
Review daily transaction documents for completeness and accuracy
Resolve billing inquiries with customers and accounting staff
Production Support
Enter receipt, shipment, & production data into transaction system
Track inventory levels and order in raw materials where appropriate
Handle administrative tasks and record keeping for product certification and regulatory compliance
Assist with reconciliation of book to physical inventory
Process invoices for payment and check requests, resolve issues with Accounting
Be involved with or assist with the facilities driver certification process, contractor orientation, visitor sign-in
Office Management
Manage business information flows-internal reports, notices, etc.
Handle mail & shipping/receiving for office and shipping product samples for plant
Receive and direct visitors
Maintain hard & electronic files for transactions, production, compliance, etc.
Maintain employment postings, business licenses and other postings required by law
Maintain IT accounts, computer equipment, and office machines
Purchase office supplies and services
Maintain office housekeeping
Maintain office emergency response information & supplies -1st aid station, postings, materials
If applicable, process hourly timecards and submit to Payroll
If applicable, help organize and manage promotional information and material for Marketing
Email your resume, No Walk-ins or Phone Calls will be accepted. Applicant will be contacted for interviews.
Employment offer contingent upon pre-employment drug test, background check, and MVR.
Ergon Asphalt and Emulsions, Inc.
Produce and distribute various liquid asphalt products to the paving industry. We are an EEO/AAP Employer
Office Coordinator
Administrative associate job in Las Vegas, NV
& Why Join Us
Unicity was founded with a bold mission to make healthy living a reality in an on-the-go world. Unicity's business model is person-to-person sales, which has given a personal touch to our sales and growth. Unicity is dedicated to developing innovative, science-based products and programs that promote metabolic health and improve the quality of life for people everywhere. For over 30 years, Unicity has been dedicated to developing high-quality products that contain the vital nutrients your body needs. With the proper process, cutting-edge technology, and a mission to Make Life Better, Unicity is paving the way for a better tomorrow.
This position would be located in Las Vegas, NV.
In addition to competitive pay, we can offer:
Health & Wellness: Health, Dental, Vision, Life and other benefits that begin within a month, plus reimbursement for gym/wellness activities.
Time Off: Generous vacation allowance in addition to company-paid holidays.
Family Support: Paid Parental Leave.
Financial Future: 401(k) with company match.
Product Perks: Substantial company product allowance.
Work Resources: Reimbursement for internet, gym, and cell phone.
Role Summary
The Office Coordinator is a critical, highly visible role responsible for ensuring a world-class experience for all employees, visitors, and external partners (specifically Distributors) interacting with our building and support services. This role serves as the central hub for administrative logistics, event support, and frontline customer service, maintaining a high standard of operational excellence and company representation.
Key Responsibilities 1. Client & Visitor Experience Management
Serve as the primary welcome point for all visitors, providing professional greetings, office tours, and accurate information regarding our products and business operations.
Manage a dedicated reservation calendar and email for non-employee use of the office space, coordinating room bookings for Distributors and external partners.
Proactively optimize the visiting experience for Distributors and other walk-ins, ensuring a smooth and efficient visit from arrival to departure.
Oversee the Hall of Fame area, taking full ownership of its maintenance, updates, and overall presentation to ensure it remains current and impactful.
2. Customer and Administrative Support
Serve as a frontline support agent, handling a volume of inbound customer service calls, addressing inquiries, and routing complex issues to the appropriate internal teams as needed.
Manage non-urgent facility and building experience items that often fall through the cracks, such as aesthetic maintenance, supply organization, and general upkeep, to maintain a best-in-class workplace environment.
Assist in administrative tasks as needed to support smooth daily office functioning.
3. Event Coordination and Logistics
Provide comprehensive logistical and administrative support for large-scale company events held at the office, such as the annual "Methods" event.
Coordinate catering, room setup/takedown, technology readiness, and guest registration for all major events.
Qualifications Required Skills & Experience
Proven experience in a customer-facing role, office administration, or hospitality management.
Exceptional verbal communication and interpersonal skills, with a professional, enthusiastic, and welcoming demeanor.
Strong organizational skills and attention to detail, particularly in managing multi-faceted calendars and tracking facility needs.
Proficiency in standard office software (e.g., Microsoft Office, Google Workspace) and basic calendar management tools.
Demonstrated ability to manage multiple priorities simultaneously and proactively identify areas for improvement in office operations.
Preferred Attributes
Experience handling inbound customer or client support calls.
A "no task too big or small" attitude, with a proactive approach to solving problems.
Secretary II Facilities
Administrative associate job in Las Vegas, NV
Boyd Gaming Corporation has been successful in gaming jurisdiction in which we operate in the United States and is one of the premier casino entertainment companies in the United States. Never content to rest upon our successes, we will continue to evolve and retain a position of leadership in our industry. Our past success, our current business philosophies and our sound business planning, combine to position Boyd Gaming Corporation to maximize value for our shareholders, our team members and our communities.
Job Description
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order equipment and parts for Facilties needs research new deals and suppliers
Maintain contact lists
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Frequently used computer applications: Coupa, Workday, SmartRecruiters
Qualifications
Proven experience as an Administrative Assistant,Office Admin Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment,
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Bilingual a plus
Additional Information
Boyd Gaming is proud to be an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.
Boyd Gaming is proud to be an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.
Administrative Assistant
Administrative associate job in North Las Vegas, NV
This position provides a wide variety of administrative, and staff support services. Performs office work directly related to HOA management and the general business operations of the association. May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.
Compensation: $18-$21 per hour
FirstService Residential will compensate the successful candidate per the posted range. The salary or wage paid to the successful candidate will be commensurate with experience, education, and specific job responsibilities. For positions designated at a client's property, the salary or wage will also be premised upon the client's directive. The base pay range is subject to change and may be modified in the future.
Your Responsibilities:
* Ensures that the telephone is answered properly, and messages are handled courteously, accurately, and in a timely manner.
* Initiates preparation of Management Reports, committee reports, and meeting notices as applicable and submits for the Manager-s review and approval.
* Maintains updates and coordinates resident information in the computer database at a minimum on a monthly basis. Generates and provides this information to the Community or General Manager, and Board of Directors.
* Maintains roster of mailroom boxes.
* Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners.
* Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.
* Opens and distributes mail, prepares accounts payable invoices with work orders, and receives tickets. Stamps and code invoices.
* Prepares move-in packages for re-sale and leases. Creates files, compiles, and coordinates all necessary information and documentation for new owners/leases.
* Set up meetings for the Board Approval process.
* Keeps packages updated with new memos and policies as required.
* Prepares any resident information packages that require Board approval, (i.e., Architectural Modification).
* Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons.
* Maintains the inventory of common area keys, transmitters, and key fobs for residents and re-order as needed following established procedures. Maintains a log for sales and cash purchases as needed.
* Follows safety procedures and maintains a safe work environment.
* All other duties as assigned.
Skills and Qualifications:
* Good written and verbal communication skills.
* Adhere to required deadlines.
* Foster cooperation and work well within a team atmosphere.
* Complete company training as assigned.
* Be punctual in work and meetings and track time as required by company standards.
* Excellent attendance is mandatory.
* Maintain an organized workspace according to company procedures.
* Exhibit professionalism, professional attire, and demeanor at all times.
* Adhere to the company-s Standards of Operation.
* Attend all mandatory company functions.
* Maintain reliable transportation.
* Demonstrates effective communication skills consisting of oral, written, and listening skills.
* Demonstrates excellent problem-solving abilities.
* Excellent time management abilities.
* Ability to draft correspondence and respond to inquiries and client concerns effectively and independently.
* Must be proficient with computer programs needed for specific positions including Microsoft Outlook, Word, Excel, and PowerPoint.
* Demonstrates organizational skills and ability to independently prioritize daily workload.
* Must have a minimum typing speed of 50 WPM.
Work Location: North Las Vegas, NV
Work Hours: Monday to Friday
What We Offer:
* 11 company paid holidays
* Medical, dental, vision
* HSA and FSA
* Company-paid life insurance and Employee Assistance Plan
* Supplemental life, disability, accident, critical illness, hospital indemnity
* Identity theft, legal services
* Pet insurance
* 401(k) with company match
About us:
FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development. Experience exceptional service with a fulfilling career in property management with FirstService Residential. To learn more about our company, culture, and exciting career opportunities visit our website.
Disclaimer:
The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.
FirstService Residential is an equal-opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.
Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment with FirstService Residential are contingent upon a satisfactory background check.
Assistant, Administrative-I
Administrative associate job in Las Vegas, NV
PRIMARY PURPOSE:
This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator.
PRINCIPAL RESPONSIBILITIES:
The successful candidate's responsibilities will include, but not be limited to:
Support the property's financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds
Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance
Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent
Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed
Provide general administrative support and projects as directed
MINIMUM QUALIFICATIONS:
High school diploma or equivalent. Some college or professional school preferred
2-4 years administrative office experience in a fast paced environment
Knowledge of administrative and clerical procedures, customer service principles and practices
Aptitude for understanding financial reports and extracting information
Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software
Effective verbal and written communication
Strong organizational and interpersonal skills with attention to detail
Ability to prioritize, coordinate, multi-task and demonstrate initiative
Auto-ApplyAdministrative Assistant
Administrative associate job in Las Vegas, NV
For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are.
Job Description
Duties and Responsibilities
Welcome and greet clients and office guests
Support office staff and executives with general operational tasks
Plan and schedule meetings, presentations, and other office related events
Perform general accounting and bookkeeping duties
Suggest changes to office task workflow to improve efficiency
Answer phones in a professional manner
Direct calls to appropriate persons or take detailed messages
Answer and send out faxes as needed
Prepare outgoing mail and packages for executives
Reserve conference spaces for meetings
Schedule travel arrangements
Send reminders regarding upcoming appointments
Manage communication of information in and out of the office
Type out correspondence letters, emails, memos, etc. (paper and electronic)
Assist in preparation of presentation materials
Qualifications
Requirements and Qualifications
High school diploma or GED equivalent required
2+ years experience as an administrative assistant
Certified Administrative Professional (CAP) certification preferred
Fast, proficient, and accurate typist
Extensive knowledge of Microsoft Suite and other administrative programs
Outstanding communicator, both orally and written
Excellent customer service skills
Self-starter who works well independently
Ability to prioritize given tasks and work efficiently towards completing them
Familiar with common office equipment (printers, copier, fax, etc.)
Additional Information
All your information will be kept confidential according to EEO guidelines.
Temporary Litigation Secretary
Administrative associate job in Las Vegas, NV
Job DescriptionBenefits:
401(k)
Competitive salary
Dental insurance
Health insurance
Paid time off
Vision insurance
International Law Firm practicing Civil Litigation, for the Defense, focusing on Employment Law, is seeking an experienced Civil Litigation Practice Assistant/Litigation Secretary with a minimum of 4 years of experience to fill a temporary assignment until the end of the year.
JOB DUTIES:
Preparing correspondence, pleadings, etc.
E-filing in both State and Federal Courts
Calendaring and scheduling of depositions, hearings, meetings, etc.
Enter attorneys billable time
Prepare and submit expense/reimbursement reports
REQUIREMENTS:
Minimum of at least 4 years in Civil Litigation in Nevada Law
E-filing experience in both State and Federal
Some knowledge of the Local Rules of Civil Procedure
Knows how to calendar all litigation dates
Be extremely organized
Able to follow through on what needs to be done
Possess excellent written and verbal communication skills
We provide a cordial, no drama working environment along with a competitive hourly rate for a Temporary candidate. (DOE).
For more information on this firm and the position, please submit your Resume for consideration of an interview.
Litigation Secretary
Administrative associate job in Las Vegas, NV
Greenberg Gross LLP is a high-stakes boutique trial law firm that litigates cases grappling with some of the most important issues facing society. For the firm to perform at the highest level, every facet of the operation must function smoothly and efficiently, especially information technology.
We have an immediate full-time opening for a Litigation Secretary for our Las Vegas office. This position is responsible for providing administrative and legal secretarial support to attorneys.
Responsibilities and Duties
Use word processing and document management software to prepare, revise, format, and finalize a wide variety of legal such as correspondence, pleadings, discovery, memoranda, agreements, and other legal documents under time-sensitive deadlines. Some pleading/discovery drafting required.
Prepare documents for filing and/or service including: proofreading, editing, finalizing documents, generating TOC/TOA, gathering exhibits, ensuring compliance with all Federal, State, and/or Local Rules
Heavy e-filing with state and federal courts. Current knowledge of Federal CM/ECF e-filing procedures. Some appellate court filings using TrueFiling
Docket case deadlines using Clio for all incoming mail, motions, discovery, trial/post-trial, mediation, arbitration, and appellate deadlines
Create mediation, arbitration, hearing, and trial binders; prepare discovery shells; set up and maintain litigation files; party and witness subpoenas
Assist attorneys with opening new client/matters and send conflict checks email
Case management, including database management and electronic file organization
Schedule appointments, depositions, meetings; maintain calendars; make travel arrangements; set up conference calls
Assist with trial preparation
Answer, screen, and respond to phone calls
Open and route mail and email, attaching files and documents
Enter attorney time into time-keeping program
Maintain and track CLE records for attorneys
Prepare and submit expense/reimbursement reports
Assist fellow secretaries and additional attorneys as needed
Other administrative tasks as needed
Qualifications and Skills
Minimum 5 years of litigation experience working in a legal and/or professional services environment
Excellent grammar, communication, and organizational skills
Proficient using MS Office products (Word, PowerPoint, Excel, Outlook)
Attention to detail and the ability to multi-task in a fast-paced, high-pressure environment
Ability to prioritize to meet deadlines
Must be able to work overtime as needed.
We offer an excellent salary and benefits package. Response will be given to candidates who closely meet our qualifications. EOE M/F/D/V. No phone inquiries please.
Front Desk Receptionist/Administrative Assistant & Benefits/Treatment Coordinator
Administrative associate job in Las Vegas, NV
Description 🌟 Join the Fastest Growing Dental Group in Nevada - Absolute Dental! 🦷✨ Tired of the same old corporate dentistry grind?Ready to elevate your career with a company that's growing faster than a dentist can say "floss"?Absolute Dental, Nevada's largest network of general and specialty dental practices, is expanding rapidly statewide. We're on the lookout for energetic professionals to join our team in Las Vegas and Henderson-whether you're an Administrative Assistant (Front Desk) or Benefits /Treatment Coordinator!🏢 Administrative Opportunities:🦷 Administrative Assistant (Front Desk) & Benefits/Treatment Coordinator RoleAs the first point of contact, you're the face (and voice!) of the office. You'll manage the flow of the office by answering phones, scheduling appointments, and checking patients in and out, ensuring everything runs smoothly. Plus, you'll keep the office upbeat, friendly, and organized! You'll also assist with insurance verification, benefits coordination, and treatment planning, all while making sure every patient feels cared for every step of the way.✅ Qualifications for Administrative Assistants (Front Desk) & Benefits/Treatment Coordinators:
At least 1 year of dental experience (preferred for Treatment Coordinators).
Knowledge of dental insurance benefits (for Treatment Coordinators).
Strong communication skills (🎉 Bonus if bilingual!).
Dentrix experience is preferred.
What You'll Do:💼 Administrative Assistant (Front Desk) Duties:
📞 Answer patient calls, schedule appointments, and check patients in/out.
🗂️ Manage office workflows to ensure a smooth day.
📑 Assist with insurance verification and billing inquiries.
😊 Create a welcoming environment where everyone feels at ease.
🏥 Benefits/Treatment Coordinator Duties:
📝 Work with the team to develop personalized treatment plans for patients.
🗣️ Educate patients about their treatment options and insurance coverage.
📲 Follow up to ensure patients understand their care plans and next steps.
What We're Looking For:
✨ Customer service professionals who shine when creating a welcoming atmosphere for patients.
📋 Organized multitaskers who can juggle multiple tasks with ease in a fast-paced environment.
🤝 Team players who bring positive energy and excellent communication skills to the table.
💡 Experience with insurance verification and treatment planning (required for Treatment Coordinators, not for Administrative Assistants).
🚀 Growth Potential:Both positions come with career advancement opportunities and ongoing training. Whether you're starting as an Administrative Assistant or Benefits/Treatment Coordinator, you'll gain invaluable experience in patient care coordination, insurance processes, and treatment planning. You'll have everything you need for long-term success in the dental field.Why Join Absolute Dental?
🌟 It's more than just a job-it's a career path with training and advancement opportunities to help you grow.
💻 Work with the latest technology and enjoy continuous learning.
💰 Competitive salary & benefits: base pay, bonuses, medical, dental & vision insurance, 401(k), paid time off, and more!
🎗️ We give back! Over the past three years, we've donated $250,000+ to various organizations.
👩 💼 A women-led, inclusive workplace where diversity is celebrated.
✨ Starting at $15/hour DOE for Administrative Assistant (Front Desk) and Starting at $17/hr and up, plus bonus, based on experience and qualifications.Ready to take your career to the next level?
Apply today and join Absolute Dental, where your future is as bright as your smile! 😁✨
Auto-ApplyAdministrative Assistant
Administrative associate job in Las Vegas, NV
Provides administrative and clerical support to a funeral home, cemetery, crematory or a combination of these facilities. Other general duties include greeting the general public, answering questions and providing general information on services offered in a polite manner with a goal to meet and exceed customer expectations.
Essential Functions and Competencies
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Performs day to day clerical duties as required which may include:
Preparing death certificates, prayer cards and related documents
Greeting family members and friends
Completing required permits and / or certificates
Receiving and / or processes payments and/or contracts
Preparing and processing Veteran's Paperwork
Ordering supplies, filing and responding to inquiries
Ensures that the required documentation to support requested products and services is accurate and complies with state, federal and company rules and regulations, to include:
Preparing and distributing daily interment or cremation schedules, reports, and documents
Maintaining and verifying the accuracy of logs associated with markers, interments and/or cremations
Acts on calls from external customers, including other cemeteries and mortuaries, to provide product and service selections, to include disposition of remains, contracts, and payments
Coordinates the ordering of memorials and related products and the control of storage inventory for vaults and markers
Oversees the processing of installation orders to grounds and maintenance departments
Enters contracts and cash receipts in HMIS when necessary
Prepares marker/ monument placement paperwork
Processes account payable transactions
Assists Sales, Community or Family Service Counselors as needed
Assists location management with daily operations including SOX compliance, delivery process and liability release
Assists with payroll
Prepares for funeral services by preparing sign-in books, ensuring veteran's paperwork is completed, and assisting professional funeral staff as directed
Conducts blind checks
Monitors and follows up on marker orders; tracks memorial orders
Acts as backup to Receptionist
This job is Non-Exempt.
Required Education and Experience
High School Diploma or Equivalent
Two (2) years of administrative support experience Knowledge, Skills & Abilities
AAP/EEO Statement
Equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, veterans and/or any other status or condition protected by law, except where a bona fide occupational qualification exists.
3729 - Nevada
Auto-ApplyAdministrative Assistant
Administrative associate job in Las Vegas, NV
Administrative Assistant - Immediate Opening
Compensation: DOE
Medical, Dental, Vision, Short & Long term, Life insurance, and AFLAC
Company background: Western Automotive Group, LLC. (DBA Big O Tires) with operations across the entire Las Vegas Valley. We have been in business since 2015 here in the valley and provide automotive tires and services.
Job Title: We have an immediate opening for an Administrative Assistant.
Location: Las Vegas, NV. This position requires you to be on-site.
Responsibilities: General Administrative Duties. You'll be responsible to coordinate and manage schedule and server as the point of contact for the President and CEO. You should be able to multi-task and communicate effectively with all contacts. Answer phone, make calls, remind executive about the daily tasks, follow up with customers, and similar tasks.
Qualifications:
EXCEPTIONALLY SHARP, PROACTIVE, PUNCTUAL, DETAILED-ORIENTED, AND ORGANIZED
Minimum 2years experience in office position, administrative or executive assistant, management, operation, customer service, or assistance in office.
Must have a good sense of humor, otherwise need not apply
Must have a college degree or 3-5 yrs experience in book keeping or accounting.
"Get things done" Attitude.
Be able to track tasks to completion
Able to work under time pressure/deadlines.
Strong internet skills (Searching online, Internet, Shopping online, etc).
Proficient in Excel, Outlook, and Word.
Legal to Work in the United States and be able to pass background check and screening.
Proficient in Quickbooks
TASK EXAMPLES (Include but not limited to):
Professionally and immediately respond to correspondence (email / text /phone /etc)
Read and Summarize communications, documents, and projects.
Draft formal Letters, Proofread, manage email/Calendar, Check and reply to emails. Schedule large group conferences via Teams/WebEx/Zoom/etc.
Heavy work with Microsoft Office Suite. Manage email/Calendar, check and reply to emails.
Schedule large group conferences via Teams/WebEx/Zoom/etc.
Remind executive about the daily tasks, follow up with customers, and similar tasks, create PowerPoint presentations.
Experience with Microsoft office is highly preferred.
Check and process mail.
Answer phone, make calls, remind executives about the daily tasks, follow up with customers, and similar tasks.
Answer incoming phones and messages.
Draft general correspondence, including letters, memos, emails, and reports.
Take notes in meeting or attend conference call on behalf of the executive.
Manage schedules, emails, including confirming appointments and preparation for meetings.
Create word and power point presentations and present as needed.
Help Controller with daily logs
Perform other tasks as required. Must be available after work hours.
Be able to work with colorful personalities as part of a dynamic team.
Auto-ApplyToro Taxes Front Desk / Administrative Assistant
Administrative associate job in Las Vegas, NV
**This is a Work Experience position available through Employ NV Youth Hub. All candidates will be considered after program eligibility is determined.**
Toro Taxes Front Desk / Administrative Assistant
Schedule: Monday-Friday | Up to 7 hours/day | $16/hour
Program: WEX
Business Services Rep: Jenelle Berrien
Number of Positions: 1
About the Role
We're looking for a friendly, organized, and reliable Front Desk / Administrative Assistant to support the day-to-day operations of a busy, multi-tenant professional building. In this role, you'll be the first point of contact for guests, clients, and tenants-so a positive attitude and strong communication skills are a must!
This is a great opportunity to gain real-world administrative experience in a welcoming, fast-paced environment. If you're bilingual (English/Spanish), enjoy helping others, and are looking to grow your skills, we'd love to hear from you.
What You'll Do
• Greet and assist visitors, clients, and tenants in a professional and friendly manner
• Answer and transfer phone calls, take messages, and respond to general questions
• Help schedule appointments and manage meeting room bookings
• Keep shared spaces tidy and stocked with necessary supplies
• Handle incoming/outgoing mail and assist with virtual office mail forwarding
• Order office and building supplies when needed
• Work with vendors and maintenance staff to support building needs
• Collect payments and provide receipts as requested
• Assist with scanning, filing, printing, and other basic office tasks
• Organize digital files and support cross-department communication
• Help onboard new tenants and virtual office clients
• Take on other duties as assigned to support the team
What We're Looking For
• Bilingual in English and Spanish (required)
• Friendly, reliable, and ready to learn
• Organized and able to multitask in a busy setting
• Comfortable using Microsoft Word, Excel, Outlook, and office equipment
• Professional appearance and strong communication skills
• Able to maintain confidentiality and a positive attitude
Administrative Assistant
Administrative associate job in Las Vegas, NV
Here at green field services we take pride in providing the highest quality work possible. We have a highly trained crew, with decades of combined experience. We provide all excavation, and underground utility services. Including land clearing, mass excavation, structural excavation, grading and compacting, sewer storm and water mainlines, installation of all underground structures. We also service lines for all wet utilities.
Job Description
Job Summary
We are seeking an organized and proactive administrative assistant to join our organization. You will work directly with our office staff to ensure all administrative tasks are efficiently and effectively implemented. Must have strong interpersonal skills, the ability to manage multiple tasks at once, and a wide breadth of experience managing clerical responsibilities.
Responsibilities:
Welcome and greet clients and office guests
Support office staff and executives with general operational tasks
Plan and schedule meetings, presentations, and other office related events
Perform general accounting and bookkeeping duties
Suggest changes to office task workflow to improve efficiency
Answer phones in a professional manner
Direct calls to appropriate persons or take detailed messages
Answer and send out faxes as needed
Prepare outgoing mail and packages for executives
Reserve conference spaces for meetings
Schedule travel arrangements
Send reminders regarding upcoming appointments
Manage communication of information in and out of the office
Type out correspondence letters, emails, memos, etc. (paper and electronic)
Assist in preparation of presentation materials
Qualifications
Requirements and Qualifications
High school diploma
Certified Administrative Professional (CAP) certification preferred
Fast, proficient, and accurate typist
Extensive knowledge of Microsoft Suite and other administrative programs
Outstanding communicator, both orally and written
Excellent customer service skills
Self-starter who works well independently
Ability to prioritize given tasks and work efficiently towards completing them
Familiar with common office equipment (printers, copier, fax, etc.)
Additional Information
Benefits include:
Competitive salary based on experience and qualifications
Medical Insurance
Dental Insurance
Paid Time Off
Holiday Pay
401k Plan
Auto Dealership Used Car Assistant
Administrative associate job in Las Vegas, NV
Job Description
** Job Title: Used Car Assistant
** Company: Infiniti of Las Vegas / Glory Nissan
** Job Type: Full-time
We are seeking a reliable and motivated Used Car Assistant to join our dynamic team at Infiniti of Las Vegas / Glory Nissan. The ideal candidate will play a crucial role in supporting the sales team, assisting with the daily operations of our used car department, and ensuring a high level of customer satisfaction. If you are passionate about automobiles, detail-oriented, and possess excellent communication skills, we want to hear from you!
**Key Responsibilities:**
Assist the Used Car Manager in managing the inventory of used vehicles, including pricing, display, and condition assessment.
Organize and maintain the used car lot to ensure it is visually appealing and compliant with dealership standards.
Coordinate vehicle evaluations and assist in preparing vehicles for sale, including detailing and repairs.
Help facilitate appraisals of trade-ins, ensuring accurate assessments and documentation.
Assist with the preparation of sales documentation and ensure compliance with dealership policies and regulatory requirements.
Collaborate with the sales team to develop marketing strategies for used car sales and promotions.
Maintain accurate records of inventory, sales, and customer interactions, utilizing dealership management software.
Participate in training and development to stay informed about industry trends and best practice
**Qualifications:**
High school diploma or equivalent; additional education in automotive sales or business is a plus.
Previous experience in automotive sales, customer service, or inventory management is preferred but not required.
Strong communication and interpersonal skills, with the ability to build rapport with customers.
Basic knowledge of automotive terminology and the car sales process.
Detail-oriented with excellent organizational skills.
Proficiency in Microsoft Office Suite and familiarity with dealership management software is preferred.
Valid driver's license and a clean driving record.
**Physical Requirements:**
Ability to stand for extended periods and occasionally lift up to 30 pounds.
Willingness to work weekends and holidays as needed.
**What We Offer:**
Competitive salary and commission structure.
Opportunities for professional development and career advancement.
Comprehensive benefits package, including health, dental, and retirement plans.
A friendly and supportive work environment.
If you are a dedicated team player who is passionate about the automotive industry and committed to providing excellent customer service, we encourage you to apply for the Used Car Assistant position at
Infiniti of Las Vegas / Glory Nissan. Please submit your resume and cover letter.
We are an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.