Administrative associate jobs in Plainfield, NJ - 1,430 jobs

Executive Assistant to Managing Partner U.S. Realty Advisors is seeking a polished, proactive, and highly personable Executive Assistant & Office Manager to support our Managing Partner and keep our NYC office running seamlessly. This role is perfect for someone who thrives in a fast‑paced, high‑standards environment and enjoys being the go‑to person who makes the whole operation work. What you'll do Serve as a trusted extension of the Managing Partner-calendar management, travel coordination, expenses, and confidential support Manage day‑to‑day office operations: payables, vendors, supplies, building coordination Organize team events, assist with onboarding, and help cultivate a warm, professional office atmosphere Ensure the office remains polished, efficient, and welcoming Who you are 5+ years supporting senior executives (finance/real estate a plus) Exceptionally strong interpersonal skills with a polished, confident demeanor A “no job is too small” mindset paired with strong organizational instincts Positive attitude-genuinely enjoys being part of a collaborative, high‑performing team Discreet, proactive, detail‑obsessed, and calm under pressure Bachelors degree Why U.S. Realty Advisors Join a high‑performing team where professionalism, trust, and collaboration drive results. You'll directly support firm leadership and play a central role in the culture and daily operations of our NYC office.

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. Brooklyn Sports & Entertainment creates bold, authentic, and unforgettable experiences that redefine sports, entertainment, and hospitality, The Brooklyn Way. As the parent company of marquee properties including the Brooklyn Nets, NY Liberty and Barclays Center, Brooklyn Sports & Entertainment operates at the intersection of live entertainment, premium hospitality, and community engagement. As it expands its existing portfolio, Brooklyn Sports & Entertainment now includes a media portfolio as well as Brooklyn Wine Club, and a hospitality business developing several location-based entertainment properties. Whether on the court, on stage, or in the workplace, Brooklyn Sports & Entertainment is driven by a pursuit of excellence-constantly evolving, innovating, and pushing boundaries to elevate its business and expand its fan base. The company is deeply committed to fostering a culture of belonging and inclusion, both internally and across its communities, ensuring that every interaction reflects its values of growth mindset, integrity, accountability and care. We are guided by our core values: Integrity: Be intellectually honest at all times. Demonstrate the highest professional and ethical standards. Care: Care for everything and everyone around us. Practice empathy, respect, and inclusion to promote an environment of excellence and success. Growth Mindset: Develop ourselves and those around us. Experiment, learn, and improve from everything we do. Accountability: Deliver on our word, take responsibility for our actions, and work in the interest of our team. SUMMARY The office of the Chief Executive Officer (CEO) includes two assistants - one mainly focused as an Executive Assistant and one mainly focused as a Personal Assistant. Both assistants need to be fully skilled on both roles and constantly be coordinating with and supporting one another. This role is primarily the Executive Assistant role. The Executive and Personal Assistant "Assistant" is responsible for providing administrative and departmental support to the CEO of Brooklyn Sports & Entertainment. The Assistant will be expected to use independent judgment to organize and prepare collateral, prepare and edit correspondence, manage incoming correspondence and special requests as well as provide administrative support to the executives. The Assistant must become familiar with all employees and be current with ongoing company projects. The Assistant should always be five steps ahead, thinking proactively and suggesting new ways to contribute while maintaining a positive attitude. The Assistant will work as a duo with another Assistant in the Office of the CEO. WHAT YOU WILL DO Interact with the senior level management team and ownership groups. Relying on sound judgment and knowledge of the business priorities, you will manage Microsoft Outlook calendar (scheduling both internal and external meetings) to ensure relevant meetings are scheduled in a timely manner. Confirm locations, attendees, and times for internal and external meetings. Answer and filter incoming and outgoing calls, correspondence and respond independently. Compile and organize documentation for review and approval by Senior Leadership. Prepare monthly expense reports. Perform complex and confidential administrative responsibilities. Handle special requests for clients, which may include game tickets, tickets to other events, merchandise, gifts, etc. Book personal travel arrangements. Arrange detailed and complex international and domestic travel arrangements in addition to itineraries. Plan, organize, and oversee hosting and hospitality functions, encompassing evening and weekend events for Nets, Liberty, and Long Island Nets, along with private gatherings at homes and restaurants, ensuring exceptional guest experiences and flawless execution. The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of their position. As the nature of business demands change so, too, may the essential functions of this position. WHO YOU ARE Uncompromised ability to protect the confidentiality and privacy of others in addition to company documents and records when privy to sensitive information. Truly outstanding customer service and interpersonal communication skills. Keen attention to detail, strong conflict resolution, problem solving and decision-making skills. Flexible and reliable standout colleague, always acting in the best interest of the department and the company as a whole. Ability to create and maintain productive, positive relationships through strong communication and interpersonal skills. Demonstrates a strong ability to manage one's own time and prioritize tasks when given clearly defined goals and objectives. WHAT YOU WILL BRING 5-10 years' experience in an administrative role supporting one or multiple high-level executives. Bachelor's Degree required. Experience working in a global business landscape required. Strong familiarity with Microsoft Excel, Word, PowerPoint, and Outlook. Flexibility to work late hours, early mornings and/or weekends as needed. SALARY RANGE $90,000 - $115,000 Base Salary TRAVEL REQUIREMENTS May be required to travel on rare occasions (WORK ENVIRONMENT Work primarily in an office environment but will be expected to attend games and other events on evenings, weekends, and holidays. We are an Equal Employment Opportunity ("EEO") Employer. It has been and will continue to be a fundamental policy of the Company not to discriminate on the basis of race, color, creed, religion, gender, gender identity, transgender status, pregnancy, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, genetic information or any other characteristic prohibited by federal, state or local laws.

A leading financial institution is seeking a Private Equity Fund Admin Associate to manage daily client deliverables for Private Equity fund administration. The role encompasses maintaining books and records, calculating management fees, and overseeing capital events. Candidates should have a CA/CPA qualification, 4+ years of experience in fund administration, and proficiency in accounting for complex transactions. Strong communication and team collaboration skills are essential for managing client expectations and resolving issues effectively. #J-18808-Ljbffr

A leading, highly respected real estate investment and fund management firm is seeking a high-caliber Administrative Assistant to support senior leadership in a fast-paced, dynamic environment. About the Role This position will provide primary support 2 Managing Directors. The ideal candidate thrives in a hands-on support role, values discretion, and takes pride in being a true administrative partner. Details: Hours: 9:00am-5:30/6:00pm (flexibility required, especially with travel) Compensation: $90,000-$110,000 base (paid hourly) + overtime eligibility + discretionary bonus Location: Hudson Yards, NYC (Onsite 5 days) Responsibilities Include: Heavy calendar management across time zones; anticipating conflicts and handling last-minute changes Extensive domestic and international travel coordination (business + occasional personal) Expense report preparation and processing Acting as a trusted gatekeeper handling sensitive and confidential matters Supporting onboarding, technology setup, and office operations Assisting with presentations, reports, and executive materials Coordinating security-related events and trainings Office organization, supply management, and special projects as needed Providing occasional personal assistance, including private travel arrangements Requirements: 3-5+ years of executive-level administrative experience Experience supporting multiple senior executives Exceptional professionalism, discretion, and maturity Strong organizational skills with the ability to multitask and prioritize Excellent written and verbal communication skills Advanced Outlook skills; proficiency in Word, Excel, and PowerPoint (Visio/Adobe a plus) Comfortable in a fast-paced, high-expectation environment Bachelor's degree required What We're Looking For: Someone who genuinely loves administrative work, is a team player with no ego, and believes no task is too big or too small. This is an opportunity for a career Administrative Assistant who understands the value they bring to leadership and team success.

Executive Assistant Finance and Investment firm is looking for an experienced Executive Assistant. In this role, the Executive Assistant will provide comprehensive Administrative assistance to a Senior Executive and his team. Responsibilities Include: Provide comprehensive administrative support Coordinate complex, senior-level internal/ external meetings and conference calls Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner Prepare presentations and other materials for meetings Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics Coordinate domestic travel arrangements Process and track expense reports Personal assistant tasks as needed Qualifications Include: Bachelor's Degree preferred Minimum of 3 years of administrative experience Requires excellent interpersonal and communication skills Ability to maintain high standards despite pressing deadlines Demonstrates high degree of integrity and confidentiality Strong organizational skills Team player with a positive attitude Strong proficiency in MS Word, Excel, PowerPoint and Outlook

About KRE Kushner Real Estate Group (KRE) is a family-owned real estate company committed to creating well-managed, thoughtfully operated residential communities across New Jersey and Pennsylvania. Our Property Management team plays a central role in shaping the living experience for thousands of residents. With a growing garden-style portfolio supported from our Jersey City headquarters, we combine operational excellence with a commitment to reliable, resident-focused service. About the Role We're looking for a highly organized, systems-minded Administrative Assistant who will be the champion of operational excellence for our Property Management portfolio located in New Jersey and Pennsylvania. This role sits at the center of operations-supporting vendor relationships, tracking critical documentation, resolving issues before they escalate, and ensuring our teams have the information they need to operate effectively. If you enjoy bringing structure to complexity, thrive in a multifaceted environment, and find satisfaction in being the steady force behind a team's success, this role offers an opportunity to make a meaningful impact. You'll work closely with the Director of Property Management and collaborate with onsite teams, vendors, and internal departments across the company. What You'll Work On Contract & Compliance Coordination Own the accuracy and organization of the vendor contract database Monitor renewal dates and ensure action items stay on track Support the preparation of finalized and approved contracts Lead COI compliance efforts and partner with Accounts Payable to keep all systems current Operational Support Across the Portfolio Investigate tenant insurance cancellations or non-payment notices Help build a more efficient process for tracking renter's insurance Review vendor statements, resolve discrepancies, and support timely payments Assist in addressing utility shut-off notices or billing concerns Administrative Excellence Manage incoming mail and route time-sensitive documents for the portfolio Initiate RFPs and perform quality checks on proposals before review Maintain organized and accessible records of reports, municipal notices, and vendor documentation You'll thrive in this role if you: Bring 2+ years of experience in administrative support, office management, or AP/AR, and take pride in getting things done right the first time Are comfortable with Microsoft Office Suite and enjoy creating systems, trackers, and processes that keep teams running smoothly Have experience with Yardi or other property management software (or a willingness to learn quickly) Communicate clearly, collaborate seamlessly across teams, and keep information flowing effortlessly Excel at juggling multiple priorities in a multifaceted environment, while staying detail-oriented and organized Take ownership of your work, work independently, and adapt to the needs of different properties Are motivated by being the operational champion who ensures our teams and portfolio run efficiently Can commit to working onsite in Jersey City, Monday through Friday, providing consistent support to both corporate and onsite teams What We Offer Generous PTO and a genuine commitment to work-life balance A collaborative, supportive Property Management team Stability and long-term growth within a respected real estate organization Opportunities to learn contract management, compliance, operations, and vendor coordination A welcoming Jersey City office with convenient transportation access KRE conducts background checks and MVR checks (if applicable). EOE/AA Employer/Vets/Disability

Construction company in Maspeth, Queens is currently seeking an Administrative Assistant/Receptionist to join their dynamic team. In the role, you will answer phones, order office supplies, maintain common areas, assist the accounting team by inputting invoices into QuickBooks, assisting estimators with processing proposals, coordinate and schedule appointments for installations, request, update and furnish required COI's and more. This is an integral position to the company, and we are seeking an eager and hardworking administrative professional to join the team. Solid MS Office experience and QuickBooks are required and at least 2+ years of experience working in a fast-paced environment is required! The ideal candidate will have previous administrative experience in Construction. Position is commutable by bus or car. This role is onsite M-F from 9-5 pm.. A great environment and growth are offered!

AMDA College of the Performing Arts, with campuses in New York City and Hollywood, is one of the foremost post-secondary performing arts colleges in the country. AMDA offers various pathways for students to receive unparalleled performing arts education taught by world-class industry professionals, including Professional Conservatory Certificates as well as undergraduate and graduate degrees (Bachelor of Fine Arts, Bachelor of Arts, Associate of Occupational Studies, Master of Fine Arts and Master of Arts). The Administrative Services Coordinator supports the smooth functioning of the front desk and mailroom while providing administrative support to the Administrative Services Department. This role serves as a welcoming first point of contact for students, staff, faculty, and guests, while ensuring efficient handling of communication, mail distribution, and departmental clerical needs. Primary Responsibilities: Welcome and provide excellent customer service to all students, staff, faculty, and guests. Answer incoming calls and emails to the AMDA Reception inbox; route inquiries appropriately; accurately take and deliver messages; maintain logs for follow-up needs. Perform a wide range of clerical and administrative duties such as photocopying, filing, ordering/maintaining office supplies, and supporting office technology (printers, copiers, scanners). Maintain manuals, files, forms, and confidential records. Update and maintain contact databases as assigned. Assist with the creation, issuance, and management of Student, Staff, Faculty, and Alumni ID cards. Use CCURE 9000 Security Management Software to create profiles, adjust clearances, and manage ID holds. Track new employee entry requirements and clear ID holds. Coordinate with Alumni Services to process Alumni ID requests and mailings. Provide administrative support for departmental projects and campus-wide tasks as needed. Troubleshoot routine concerns in person and over the phone; escalate issues requiring management attention. Sort incoming student mail/packages; organize mailroom areas; send email notifications for student package pickups. Assist with label printing, shipping, and mailing for campus departments. Maintain a professional appearance and organized workspace, ensuring reception and mail areas remain clean and orderly. Qualifications: Bachelor's Degree preferred. 1-2 years of administrative support experience and/or experience in logistics/mail services. Strong proficiency in Microsoft Office and Google Workspace applications. Excellent computer navigation and data-entry skills. Strong oral and written communication skills. Exceptional interpersonal and customer service abilities. High attention to detail and strong problem-solving skills. Ability to take initiative and balance multiple tasks in a fast-paced environment. Position Information: The regular schedule for this role is Monday - Friday 10:30am - 7:00pm ET. The pay range for this position is $25.00 - $27.00 per hour. This position is subject to a background check upon a conditional offer of employment and a reference check. This is a fully in-person Position. Diversity and Qualifications: AMDA is fully committed to diversity, inclusivity, and equity throughout the teaching and learning process. We encourage applications from individuals who have extensive experience working with students from diverse backgrounds. Successful candidates will have a sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of our students, including disabilities that may affect students' development and learning styles. Members of traditionally underrepresented groups are encouraged to apply. AMDA provides equal employment opportunities to all employees and applicants for employment in which no person is subjected to discrimination or harassment on the basis of actual or perceived race, color, ancestry, national origin, religion, creed, age, disability, sex, gender, sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military and veteran status, or any other basis protected by federal, state, or local laws. This policy applies to all aspects of employment, including, but not limited to, recruiting, hiring, placement, supervision, promotion, working conditions, termination, layoff, demotion, transfer, compensation, and training.

The Administrative Assistant will be responsible for performing a wide range of duties including providing support to senior level management, performing Human Resources administrative tasks and operations support to sustain the efficient operation of the Burlingame site. The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. Support Senior level management with scheduling meetings, domestic and international travel arrangements, expense reports, and written correspondence. Contribute to team objectives by assisting departments with projects and tasks. Sort and distribute all incoming and outgoing correspondence. HR Administrative functions; onboarding (new hire orientation and paperwork), scheduling interviews, greet candidates upon arrival and roll out HR related initiatives. Establish, organize and manage the maintenance of office records, ensuring complete accuracy and confidentiality Responsible for ordering and maintaining all supplies and food for office. Collaborate with Facilities Manager to maintain office equipment and space. Proactively support office needs. Minimal Qualifications: Bachelor's degree or 2 years equivalent experience. Proficiency in Microsoft Excel, Word, PowerPoint, Outlook. Preferred Qualifications: Ability to work independently on a broad variety of projects. Strong communication of the English language, including reading comprehension, oral and written communication skills. Ability to establish and foster healthy working relationships. Strong level of influence and negotiation skills. Ability to deliver effective results, meet tight deadlines and targets. Possess good judgment and decision-making skills. Experience with basic Human Resources administrative tasks, including but not limited to on-boarding. Must successfully handle highly confidential information. Physical/Mental Requirements: While performing the duties of this job, the employee is frequently required to do the following: Sitting, using a computer Lifting 5-10 lbs. occasionally Work Environment: Office Setting 100% No travel Required experience: supporting Senior Level management: 2 years

About the Role Velvet Caviar is a leading lifestyle and tech accessories brand and is seeking a dynamic, stylish, and incredibly organized Executive Personal Assistant to support our CEO and Founder. This role sits at the intersection of high-level executive support, personal assistance, and creative collaboration. This is not your typical EA role. From managing packed calendars to supporting social content shoots, international travel, company events, and daily to-dos - you'll help keep both the business and the CEO's personal brand running seamlessly. If you thrive in fast-paced environments, love aesthetics and TikTok trends, and are known for being two steps ahead - this role is for you. Key Responsibilities Executive & Administrative Support Manage CEO's work and personal calendar with precision; schedule meetings, appointments, and events Oversee inbox management; draft responses and flag priority items Attend meetings, take notes, and manage follow-up action items Maintain and manage the CEO's daily to-do list, priorities, and long-term goals Act as a gatekeeper, managing the CEO's time and workload effectively Coordinate domestic and international travel (including arrangements for her small dog) Send and arrange vendor and personal payments on behalf of CEO Creative & Brand Support Support CEO's personal social media presence (TikTok & Instagram): film, edit, brainstorm, and keep content aligned with trends and brand identity Offer creative input for event outfits, content shoots, and personal brand moments Source, pick up, and return items for content, events, and daily needs Manage closet organization and resale (e.g., Postmark listings) Personal & Lifestyle Support Run personal errands, book travels, make reservations, and execute lifestyle tasks with care and discretion Maintain the CEO's office space and household organization and logistics Assist with CEO's small dogs, as needed (must be dog-friendly) Drive for errands or events when needed (must hold a valid driver's license and be comfortable driving in NYC) Handle expense reports, reimbursements, and bill payments Project & Event Coordination Organize personalized gifting and coordinate events Help plan and coordinate company events and special projects Support internal creative initiatives and cross-functional priorities Anticipate the CEO's needs and proactively look around corners for solutions You Are... Highly organized, detail-obsessed, and thrive at managing chaos with calm A natural problem solver who's proactive and solutions-oriented A strong communicator - professional, clear, and personable Tech-savvy with experience across Google Suite, calendar/email systems, and editing tools for IG/TikTok Fashion-forward and social-media fluent with a sharp eye for aesthetics A team player with positive energy who's service-minded and discrete Someone with a valid driver's license who can confidently navigate NYC Requirements 3+ years of Executive or Personal Assistant experience, preferably in fast-paced, creative environments Based in NYC with deep familiarity navigating the city Comfortable managing both professional and personal tasks with professionalism and care Prior experience supporting social media or a personal brand is a strong plus Must love dogs and be flexible to assist as needed Available for occasional evening/weekend needs based on CEO's schedule or travel/events Bonus Points If You... Have experience with small-business operations or startup environments Have a background or interest in fashion, beauty, or influencer marketing Are familiar with travel logistics for events like Fashion Week, pop-ups, or influencer trips PERKS: Be a key strategic leader at a fast-growing brand! Competitive salary + performance-based bonuses Nice office located at the Brooklyn Navy Yard Hybrid schedule with 1-2 days a week in office PTO Days + Specified National Holidays Off Health Insurance coverage + other benefits Quarterly team events and or retreats Velvet Caviar is an equal-opportunity employer committed to a diverse workplace environment.

About the Role april is looking for a proactive, resourceful Executive Assistant/Office Manager to support two senior leaders and assist in managing our New York City office. This role goes beyond traditional administrative support: you'll act as a strategic partner, helping the executives stay focused, move quickly, and scale effectively. The ideal candidate thrives in ambiguity, anticipates needs, and takes ownership in a high-velocity environment. Team members residing within the New York City metropolitan area must maintain a minimum on-site presence of three days per week. Key Responsibilities * Manage complex, fast-changing calendars for two executives, balancing internal priorities with external demands * Coordinate travel, meetings, and logistics with speed and accuracy * Act as a gatekeeper and trusted liaison between executives and internal/external partners * Prepare briefings, decks, talking points, and follow-up notes * Support cross-functional projects and ad hoc initiatives as needed * Manage expenses, invoices, and basic budget tracking * Help coordinate team meetings, and company events * Partner with other team members to keep leadership aligned and informed * Demonstrates strong proactivity and ownership by anticipating executive needs, independently identifying and resolving issues, and taking full responsibility for outcomes. * Handle sensitive and confidential information with discretion * Assist in the upkeep of NYC HQ by updating inventory, restocking the pantry and ordering supplies * Fosters a comfortable, well-functioning office environment by proactively managing logistics, anticipating team needs, and ensuring the workspace supports productivity and professionalism Experience * 4+ years of experience supporting senior leaders in a startup or high-growth environment * Exceptional organization, prioritization, and follow-through skills * Strong written and verbal communication skills * Comfort working in ambiguity and adapting to change quickly * High level of judgment, discretion, and emotional intelligence Preferred * Experience at an early-stage or scaling startup. * Experience supporting multiple executives simultaneously. * Familiarity with tools such as Google Workspace, Slack, Notion, or similar. About april april is the only embedded, year-round tax platform built to power smarter financial decisions. From filing to planning to onboarding, april's white-labeled tools bring real-time tax intelligence into the platforms people already use, helping users understand the impact of every paycheck, equity transaction, or income shift, and stay on top of tax payments throughout the year. Built to handle even the most complex tax situations, april's AI-powered tax engine ingests data directly from partner apps to deliver accurate outcomes in record time-making tax planning and filing more connected, contextual, and accessible than ever. With API-first infrastructure and seamless data integrations, april helps partners deliver more value, deepen loyalty, and turn taxes into a strategic edge-for their clients and their business.

Acadia (NYSE:AKR), headquartered in Rye, New York, Acadia Realty Trust (NYSE:AKR) is an equity real estate investment trust focused on delivering long-term, profitable growth via its dual - core and investment management - platforms. Our energized team is accomplishing this goal by building a best-in-class, location-driven core real estate portfolio with meaningful concentrations of assets in the nation's most dynamic urban and street-retail corridors, including those in New York, Chicago, Los Angeles, San Francisco, Washington DC, Dallas, and Boston. At the same time, we manage opportunistic and value-add investments through our investment management platform. Acadia is seeking a full-time Office Manager to provide administrative support for the Company's satellite office based in downtown Brooklyn. This is a full-time onsite position based in Brooklyn, New York. Key Responsibilities: Manage day-to-day administrative functions. Responsible for accounts payables including auditing of invoices to ensure accuracy and proper coding. Assist with bidding of contracted services. Preparing company service agreements and monitoring contracted services. Assisting with tenant relations including tenant communications. Assist with updating, monitoring and enforcing property rules and regulations. Responsible for accounts receivable for 3rd party billings and assists corporate accounts receivables department. Assist with quarterly and yearly accruals. Responsible for on-property LED signage including ensuring operational, proper placement and content, as well as content submittal to 3rd party company. Assist property personnel with expense report submittals. Process tenant billings. Order supplies. Support vendor check-in/check-out procedures. Provide backup support as needed for any absent management team members. Other administrative, clerical or operational duties as assigned by management. Qualifications: Bachelor's degree required 3+ years' administrative/and or facilities experience Understand and practice basic accounting principles. Ability to manage multiple priorities, administrative coordination, and logistics. Outstanding written and verbal communication skills. Strong proficiency in MS Office Suite. Must demonstrate strong attention to detail with excellent organizational and follow-up skills. Ability to thrive in a fast-paced environment. Ability to work a flexible schedule to accommodate business needs, including holidays. Experience with MRI and/or Nexus a plus. The base salary compensation range for this role reflects the wide range of factors that are considered in making compensation decisions, including but not limited to, skill sets; experience and training; licensure and certifications; and other business and organizational needs. Compensation decisions are dependent on the facts and circumstances of each individual. A reasonable estimate of the current base salary range for this position is $65,000 to $75,000. Employees may also be eligible to participate in an annual discretionary bonus program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance. Acadia Realty is an Equal Opportunity Employer - M/F/Veteran/Disability

Under the direction of the General Manager, the Executive Assistant / Office Administrator is responsible for ensuring that everything related to the proper functioning of the office is handled on a day-to-day basis. Tasks & Responsibilities - Act as the gatekeeper for the office and to the General Manager: redirect calls, email phone messages to appropriate person; - Arrange corporate travel and meetings by developing itineraries and booking other forms of transportation. - Ordering catering for lunch and preparing coffee/tea for business meetings. - Manage General Manager's calendar and expenses - Meet and greet at reception; maintain appearance and order in the entire office ensuring organization especially in the public areas; - Schedule messenger pick-ups and drop offs; - Boardroom scheduling; - Organize pick up and deliveries from NJ Warehouse; - Front Desk & Freight elevator contact person; Prepare and sign building passes for messengers; - FedEx/DHL/UPS delivery: shipping labels and order products, follow up with deliveries; - Place orders: Fresh Direct (snacks & beverages), Staples and Health waters; - Xerox: orders and service calls; maintain copier with regards to paper and maintain copy room area for neatness and efficiency. - Espresso Coffee Machine: orders and service calls; and cleans machine as needed. - Water filtration system: handle maintenance and service calls; - Building Manager contact person: heating, keys, ID cards, repairs; - Prepare weekly interoffice Fed EX package to Montreal; - Collect and disseminate all mail, packages, - Enter SAP orders; - Supervise Housekeeping for the office premises; coverage and detailing; - Supervise and coordinate the company Drivers when needed; - Prepare monthly corporate office expenses in Certify; - Follow company policies in regards to OSHA; Skills & Abilities - College degree; - 2 yrs. Experience in a similar role; - Knowledge of accounting, data and administrative management practices and procedures; able to print out spread sheets; - Knowledge in SAP an asset; - Proficient in MS Office Suite (Word, Excel, PowerPoint). Characteristics - Organized; - Attention to detail; - Takes initiative; excellent follow up. - Ability to multi-task; - Able to work in a team or individually. Extra Bonus Points if You… - Thrive on collaboration and contribute positive, solution-oriented energy to the team - Bring high energy, self-motivation, and poise to fast-paced, results-driven environments - Embrace curiosity and challenge conventional thinking to uncover new possibilities - Excel at juggling multiple priorities without losing sight of the details - Enjoy teamwork and take direction with a can-do attitude - Have a sparkle-loving, taco-craving, Rosé-sipping, knock-knock-joke-appreciating vibe - Have a great sense of humor and don't mind laughing at yourself (or bad puns) - Jump in feet first and don't wait to be told where to start - Bonus points if you've got a fabulous head of hair-or at least an appreciation for great hair days Equal Opportunity Statement This employer is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other protected status under federal, state, or local law. We are committed to fostering an inclusive workplace where all individuals feel respected, valued, and empowered.

Requisition #: 7353 # of openings: 1 Employment Type: Full time Permanent Category: Non-Bargaining Workplace Arrangement: In-Office Fund: 1199SEIU National Benefit Fund Job Classification: Exempt Responsibilities: • Provide administrative support to the Senior Manager and Retired Members Department (RMD) Coordinators • Answer and direct phone calls, manage emails, and handle incoming and outgoing mail. • Coordinate in-person and virtual meetings via Zoom/Teams, manage shared calendars, and arrange meeting rooms and catering as necessary • Organize and book travel accommodations for staff and management, following the Fund's guidelines • Assist in proofreading and preparing quarterly communications to retirees and assist with the preparation of monthly activity reports • Proofread all forms of communication and electronically file Oracle submissions, documents, memos, and communication shared internally/externally • Monitor and maintain office supplies, ensure equipment is operational, and coordinate service and repairs with vendors • Prepare meeting minutes and agendas • Maintain shared drive information, databases, contact lists, and other important information Qualifications: • High School Diploma or GED required; • Minimum one (1) year of administrative experience in a general office environment required • Working knowledge of Benefit and Pension Funds Benefits • Knowledge of Retiree Health Pension Benefits, Retiree Members Programs and Activities • Excellent verbal and written communication skills: must be able to establish priorities, meet deadlines and multi-task • Basic skill level in MS Office Suite, Oracle, IronClad • Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands • Must be able to work with older individuals, have empathy and Patience • Must be able to interact and communicate with individuals at all levels of the organization in a professional manner

About Atrium: What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued and your achievements are celebrated. Join us and become part of an inclusive team. Client Overview: Our client, an environmental services firm, providing sustainable environmental solutions to a wide range of companies, is looking for an Administrative Assistant to add to their team. Salary/Hourly Rate: $20/hr Position Overview: The Administrative Assistant will manage day-to-day office responsibilities and ad hock tasks as needed. Responsibilities of the Administrative Assistant: Answering calls to the main line and directing them to the correct sources. Faxing documents. Planning and scheduling meetings. Communicating with vendors. Placing and tracking supply orders to the office. Required Experience/Skills for the Administrative Assistant: At least 1 - 2 years as an Administrative Assistant or Office Assistant. Experience scheduling meetings, ordering lunches, managing inventory, and ordering supplies. At least 1 year of experience answering company phone calls. At least 1 year of Microsoft Outlook experience, including Excel and Word. Preferred Experience/Skills for the Administrative Assistant: Familiarity with Oracle. Microsoft PowerPoint experience. Ability to wear many hats and support where needed on the team. Education Requirements: * High school diploma. Benefits: * Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

DUTIES & RESPONSIBILITIES: Provide administrative assistance to the Program Director, Medical staff and clinical staff. Maintain client files and assist with data base clean-up. Answer phones when necessary. Monitor and report on client interactions from the lobby reception post as needed. Responsible for maintaining the clinical/medical department client waiting list. Serves as the receptionist of the building by directing client questions, forwarding messages to the correct departments, and keeping clients informed of their wait status to see the medical/clinical teams. Related duties as assigned. HOURS: Full-time, 37.5 hours per week Monday-Friday 9am-5:30pm QUALIFICATIONS: High School diploma or equivalent required. Several years of office systems experience. Good organizational, written and verbal communication skills. Must also be proficient in computer databases and MS Office software. Bilingual (Spanish/English/Polish) preferred. * Vaccination preferred but not required. MAKE AN IMPACT Are you looking to make a positive impact on the lives of those in your community? At BRC, our staff help New Yorkers experiencing homelessness reclaim their lives by providing a hand up, offering opportunities for health and self-sufficiency, and restoring hope and dignity. Each and every BRC staff member makes heroic contributions to our city, providing vital services in times of crisis and need. Through our commitment to employee wellbeing and development, BRC provides a workplace where staff can achieve their goals, make a difference with our clients, and grow personally and professionally. Today, we have over 1000 full-time, part-time, and per-diem positions located in Manhattan, Brooklyn, the Bronx and Queens. Come and learn why 95% of BRC employees report that they would recommend BRC as a good place to work, and join us in building a more caring and compassionate city. BENEFITS BRC takes the health, safety, and wellbeing of our employees seriously. Employees are eligible for health insurance and paid sick time benefits immediately upon starting work. In addition, full time employees receive a generous benefits package, including: Competitive health and dental plans, with coverage is available for your spouse, domestic partner, and dependents. A minimum of 3 weeks paid vacation, 12 paid holidays, and additional paid sick and personal time. A 403(b) pension plan with a matching benefit paid by BRC. Tuition assistance and many training opportunities for career development. Flexible spending accounts (FSAs) are available so employees can set aside pre-tax dollars for healthcare, transit and childcare.

We are currently looking for an Administrative Assistant to support our Manhattan Facilities team. This would be a full-time, Monday-Friday, opportunity based out of our Columbus Circle location, supporting our Regional Director and the facilities department. Why Join ADAPT? It's more than a job; it's a calling. It's where passion meets purpose. ADAPT Community Network, formerly United Cerebral Palsy (UCP) of NYC provides a multitude of services to people with developmental disabilities. At ADAPT, we are 3,000 strong, and it takes every one of us to empower the lives of the people we support. With caring and great resources at hand, we know what it takes to help people live fuller, happier, healthier lives. Our employees show their commitment to the people we support every day, and we all deliver on our promise to provide innovative and comprehensive services to individuals with developmental disabilities. For your next career move, apply with us at ADAPT Community Network! Wherever you work among our many locations around New York City, ADAPT offers paid training, competitive benefits, and we foster a team culture of learning, support, collaboration and career growth. SUMMARY Under the direction of program leadership, the Administrative Assistant IV serves as an administrative professional and "office manager" for departmental operations. This role provides high-level administrative support to the Program Director and leadership team, ensures smooth day-to-day office operations, and supervises other administrative assistants within the department, if applicable. The Administrative Assistant IV is responsible for coordinating workflows, overseeing clerical processes, and ensuring efficiency, accuracy, and excellent customer service in support of ADAPT's mission. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties and responsibilities of the Administrative Assistant IV will include, but are not limited to, the following: Provides supervision, coaching, and mentoring to administrative assistants, if applicable. Oversees general office operations, including scheduling, supplies, recordkeeping, and facilities-related administrative tasks. Provides high-level administrative support to the Program Director and leadership team, including calendar management, meeting preparation, and correspondence. Greets and assists visitors, staff, families, and persons supported with professionalism, respect, and confidentiality. Answers and screens calls, emails, and inquiries; ensures timely and accurate responses or referrals. Coordinates and tracks staff attendance, leave requests, and timekeeping records; verifies accuracy for payroll submission. Maintains and organizes departmental filing systems, ensuring records are accurate, accessible, and compliant with organizational requirements. Oversees the preparation and submission of purchase requisitions, monitors delivery of supplies and equipment, and reconciles packing slips/invoices with Purchasing. Manages petty cash and reimbursement processes, maintaining accurate records and ensuring accountability. Coordinates and assists with department communications, including preparing reports, memos, and presentations. Supports the organization of meetings, trainings, and events; prepares materials, arranges logistics, and ensures effective execution. Provides orientation and on-the-job training for new administrative staff to ensure consistency in office procedures and standards. Collaborates with other administrative assistants and departments on cross-functional assignments. Ensures compliance with modern office procedures, organizational policies, and confidentiality standards. Performs other related duties and special projects, as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. High School Diploma or GED required; some college or secretarial/administrative coursework preferred. Minimum of 3-5 years of progressively responsible administrative experience; prior supervisory experience strongly preferred. Strong knowledge of modern office practices, business correspondence, and record-keeping systems. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort with virtual collaboration tools (e.g., Zoom, Teams). Excellent organizational skills with the ability to manage multiple priorities and deadlines. Strong interpersonal and communication skills, both written and verbal. Ability to handle sensitive information with the highest level of discretion and confidentiality. Strong problem-solving skills and ability to work independently with minimal supervision. Commitment to modeling ADAPT's values of inclusion, respect, and collaboration. COMPENSATION: $18.99/hour + Industry-Leading Benefits for all full-time employees. At ADAPT, we value diversity, equity, inclusion, accessibility, and belonging. We strive to ensure that our employees are comfortable bringing their whole, authentic self to work and that the people we support can also be their authentic selves. We value diverse backgrounds, opinions, ideas, and ways of thinking. We aim to build an inclusive and diverse workforce that is empowered and supported with leaders who create diverse and inclusive teams. We continuously seek opportunities for the organization to foster a more positive, respected, united, and collaborative culture. ADAPT Community Network is proud to be an equal opportunity employer and is committed to creating an inclusive environment for all employees. Qualified candidates of diverse ethnic and racial backgrounds and status are encouraged to apply for vacant positions at all levels.

Reporting Relationships: Program Assistant report to the Program Director. The Program Assistant is responsible for the completion of assigned office and administrative tasks. Maintains confidentiality of client, employee, and financial information. Principal Duties and Responsibilities: Under the general supervision of the Program Director, the Program Assistants are expected to perform the following principal duties and responsibilities. Manage the day-to-day office functions including office supplies, equipment maintenance, and janitorial activities. Coordinate document flow in the office to include receiving, routing, and filing of invoices, reports, correspondence, contracts and forms. Prepare reports, correspondence and forms and ensure timely and accurate reporting to outside entities. Ensure office functions are efficient and operate smoothly. Correspondence is handled correctly, efficiently, and is routed to the appropriate person in a timely manner. Reports, correspondence and forms are completed accurately and sent to the appropriate internal or external entities in a timely manner. Related duties are performed completely, on time and accurately. Performs other related duties as may be requested by immediate supervisor. Minimal Qualifications: Degree Requirement: High School Diploma with at least three (3) years of relevant experience in a professional setting. Other Qualifications: Exemplary emotional intelligence and attention to detail. Ability to communicate effectively, strong interpersonal and written communication skills. Ability to work independently and meet key deadlines Strong organizational and attention to detail skills Comfortable with fast paced, start-up culture Confidentiality, Privacy and Professional Boundaries- Required. Compensation and Benefits Base salary range and benefits information for this position are being included in accordance with requirements of New York State and City pay transparency laws. Please note that salaries may vary for different individuals in the same role based on several factors, including but not limited to location of the role, individuals' competencies, education/professional certifications, qualifications/experience and performance in the role. Compensation The base salary compensation range being offered for this role is $46,355. Benefits AAPCI provides a competitive benefit package which includes the following (eligibility requirements apply): • Health and Welfare Benefits: Medical (including prescription coverage), Dental & Vision • Commuter Benefits • Employee Assistance Program • Paid Holidays, Annual Paid Time Off (23 days) • Life Insurance • Long Term Disability • Retirement Benefits Plan (403B) • You may also get your college student debt forgiven tax free on Federal Direct Loans created under the College Cost Reduction and Access Act of 2007, PSLF, if you work full-time and after making 120 qualifying monthly payments under a Qualifying Repayment Plan. Equal Employment Opportunity AAPCI is an equal employment opportunity employer, and understands that embracing our differences makes us a stronger, better agency. We appreciate the importance of having a workforce that reflects the various communities in which we work and we strive to create an inclusive environment where diverse employees want to work and where they can flourish professionally. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, gender identity, veteran status, marital status or any other characteristics protected by law. "AAPCI is subject to, and in compliance with, the New York City Order of the Commissioner of Health and Mental Hygiene to Require COVID-19 Vaccination for City Employees and Certain City Contractors. AAPCI will consider requests for reasonable accommodations consistent with applicable law and the New York City Order of the Commissioner of Health and Mental Hygiene to Require COVID-19 Vaccination for City Employees and Certain City Contractors."

We are seeking an Administrative Assistant to support one of offices in the Manhattan Market. This position will provide general administrative support to the Senior Managing Director, Office Manager and Agents. This opening requires in person work i Administrative Assistant, Office Manager, Administrative, Assistant, Property Management