Administrative associate jobs in Raleigh, NC - 310 jobs

Pay: $20/hour Schedule: Monday-Thursday | 9:00 AM - 6:00 PM (1-hour lunch) Duration: Temporary | Starts ASAP through early May A well-established and highly professional financial planning firm in Raleigh is seeking a Temporary Administrative Assistant to provide high-level administrative support during a busy period. This role is ideal for someone who is detail-oriented, polished, and comfortable working in a client-facing professional office environment. Key Responsibilities: Provide administrative support to financial advisors and office leadership Answer phones and greet clients in a professional and courteous manner Schedule appointments and manage calendars Prepare and organize documents, reports, and client files Maintain accurate records and assist with data entry Handle confidential information with discretion Support general office operations as needed Qualifications: Prior administrative or office support experience required Professional demeanor with strong communication skills (written and verbal) Strong organizational skills and attention to detail Proficient in Microsoft Office (Outlook, Word, Excel) Ability to work independently and manage multiple priorities Experience in financial services or professional services is a plus (not required) Why This Opportunity: Competitive pay at $20/hour Professional, stable office environment Clear schedule with no weekends Excellent short-term opportunity to gain experience with a respected financial firm This position is on-site and begins immediately. Qualified candidates are encouraged to apply promptly.

Responsibilities Maintain and archive both paper and electronic records in accordance with internal procedures to ensure complete and compliant regulatory files for each product. Perform data entry for regulatory projects, including work within Regulatory Information Management Systems (e.g., Veeva), Microsoft Office applications (Excel, Word), and Smartsheet. Support the finalization of job descriptions and standard operating procedures (SOPs), including routing for review, approval, signature, and appropriate filing. Prepare, submit, and archive FDA promotional and labeling submissions. Serve as the U.S. R&D Archivist, overseeing document management activities. Maintain the U.S. on-site document storage room. Manage the U.S. off-site storage vendor and track documents sent and received. Annually archive and transition off-site files older than five years. Support unblinded safety submissions, including DSURs, as needed. Provide support during audit preparation when required. Assist in the preparation of U.S. regulatory deliverables. Perform quality control reviews of U.S. regulatory submissions and internal documents. Necessary Requirements Educational Qualifications: Bachelor's Degree in Life Sciences (minimum) Professional Experience: At least 2 years of administrative support experience, preferably within a scientific or regulatory environment Professional Skills: Strong communication skills Ability to manage multiple tasks simultaneously Exceptional attention to detail High productivity and efficiency Specialized Skills: Understanding of pharmaceutical regulations and regulatory processes Strong knowledge of process analysis and optimization tools and methods Managerial/Operational Skills: Effective decision-making Strong planning and execution abilities Ability to drive results and meet deadlines

Preferred Qualifications Prior experience with PeopleSoft Financials. Experience as an administrative assistant. Work Schedule Monday - Friday, 8:00 am - 5:00 pm, with occasional overtime as needed

At Coffman Engineers, we serve as both prime consultant and sub consultant on projects large and small, including commercial, retail, institutional, government, industrial, and project/construction management. Incorporated in 1979, we have employees in more than 23 locations serving clients across the United States and overseas. To meet client objectives and to integrate our many disciplines, we can create teams comprised of civil, structural, mechanical, electrical, fire protection, and corrosion control, as well as project/construction managers and professionals in a variety of specialty services. This ability has made us a leader in the engineering and construction communities, and has strengthened our reputation as being progressive, innovative, and a great place to work. Job Description Coffman Engineers is growing! We are looking for an experienced Administrative Assistant Intern to join our team in the Raleigh office. The successful applicant will have a positive, team-oriented attitude, and excellent written communication skills. Our administrative team requires a self-starter who is able to see the big picture and connect the vision of the company with his/her job, be persistent, and follow through in a consistent manner. Qualifications Requirements Include: Prior administrative or relevant experience is desirable Two-year college coursework in business or related fields are required Intermediate to advanced experience with Microsoft Office 365 applications (Word, Excel, Outlook, and Teams) Valid driver's license and driving record that meets Coffman's stringent requirements are required The ability to take direction and work independently while prioritizing tasks associated with simultaneous deadlines. Excellent communication skills. You will be working with team members in the Raleigh office and other Coffman offices throughout the country, so clear written and interpersonal communication and strong listening skills are a must. Responsibilities Include: Collaborating with engineers and technical staff to produce and edit client deliverables, including project specifications in a variety of software Using Microsoft Excel to maintain company event budgets and other expenditures Using Microsoft Word to proofread documents Using Microsoft Word to create and edit quality professional documents using advanced formatting tools Scheduling staff travel, hotels, rental cars, and other logistics as necessary Assisting with the planning and coordinating company events which will include setting up and breaking down the event space, ordering food, and purchasing supplies Performing receptionist duties Working closely with other individuals in a team environment Other administrative duties as assigned This position is not eligible for sponsorship. Additional Information Why You Want to Work Here You could choose to work anywhere, so why work at Coffman Engineers? Because we are different - our culture sets us apart. Simply stated, we are a group of creative, high-performing people who like working together and believe that what we do makes a difference. Employees say that it feels like working with a group of friends in a small office while enjoying the benefits and perks of working for a large firm. Our culture isn't the only thing that makes us different, but it drives everything we do. Coffman offers comprehensive benefits, including a flexible PTO program and a fun environment with family-friendly policies. We support and encourage individually tailored professional and technical advancement as well as personal growth. Don't take our word for it. Check out what others are saying: ********************************************************************** Coffman at a Glance: 45 years in business 850+ employees serving clients throughout the U.S. and overseas from more than 23 locations Multidiscipline engineering services plus corrosion control, commissioning and project/construction management 70+ employees in 9 offices, providing Fire Protection services since 2014 #34 Top 80 Engineering Firms, Building Design + Construction, 2022 #29 Zweig Group Hot Firm List, Zweig Group, 2021 #161 Top 500 Design Firms, Engineering News-Record, 2023 Applying You must apply online for this position. If you are unable to complete our online application process, or if you need assistance to do so, let us know and we will provide reasonable accommodation. If you are experiencing problems applying through our system, please try using a different browser or an updated version of your current browser. If that doesn't work, please contact us directly. This position is direct with Coffman Engineers; we are an Equal Opportunity Employer. We do not discriminate on the basis of any status protected under federal, state, or local law. Follow us! *************** Twitter: @CoffmanEngineer Instagram: @CoffmanEngineers LinkedIn: ************************************************** Facebook: @CoffmanEngineers

TITLE (Oracle title) ADMINISTRATOR WORKING TITLE Administrator-Staff Internal Auditor SCHOOL/DEPARTMENT Internal Audit LOCATION Crossroads III, Cary, NC PAY GRADE Administrator Band 4 FLSA STATUS Exempt ELIGIBILITY FOR EMPLOYMENT CONTRACT No WORK WEEK SCHEDULE Monday-Friday (occasional evenings and weekends) Position is available for a Hybrid Telework workweek POSITION PURPOSE: Conducts internal financial and operational audits covering all segments of the school system to determine the adequacy of internal controls and compliance with policies, procedures and regulations. Tests financial transactions for compliance with existing laws, contracts, and accounting principles generally accepted in the United States of America. Prepares and presents audit reports of findings, which include recommendations for improvements. Investigates areas where there is indication of concerns or irregularities. MINIMUM QUALIFICATIONS: KNOWLEDGE, SKILLS, AND ABILITIES (KSAs) Considerable knowledge of data or information systems; Considerable knowledge of Microsoft Office, specifically Word and Excel; Google Apps; Knowledge of generally accepted accounting principles; Knowledge of Government Auditing Standards (GAO) and the related application of those standards; Ability to execute audit programs; to document and evaluate internal controls; to analyze and evaluate accounting and auditing issues and to develop clear, concise, and comprehensive reports of the related data; ability to identify areas of risks as it relates to assigned audit areas; Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback; Ability to work in a team environment; Ability to work independently and complete tasks in the absence of clear direction; Ability to ensure confidentiality of data and information; Ability to establish and maintain effective working relationships with school system staff, staff members of external funding agencies, and the community. EDUCATION, TRAINING, AND EXPERIENCE Bachelor's degree in accounting, finance, business administration, or directly related field; Two years of experience in accounting, auditing, or related field; Other combinations of applicable education, training, and experience which provide the knowledge, skills, and abilities necessary to perform effectively in the position may be considered. CERTIFICATION AND LICENSE REQUIREMENTS Must hold and maintain a valid motor vehicle operator's license according to the State of North Carolina requirements. PREFERRED QUALIFICATIONS: Active Certified Public Accountant (CPA) license held and/or active Certified Internal Auditor (CIA) certification; Governmental accounting or auditing experience. ESSENTIAL DUTIES AND RESPONSIBILITIES: Implements the auditing program for the school or department being audited to achieve audit objectives and to ensure that the fiscal management of the system is being effectively and appropriately performed. Ensures that adequate internal controls exist and are being applied to areas that are being audited as deemed appropriate in the circumstances. Ensures that applicable laws and regulations are being adhered to consistently, as applicable, per audit. Conducts audit tests of areas being audited to meet the objectives of the audit. The tests may include the evaluation and review of program-related data. There may be progression under the direction of the Senior Director so that some audit tests may be independently planned. Develops drafts of findings and recommendations on the area being audited, to include recommended changes in system policies, procedures, personnel, or non-compliance with laws, procedures, policies, or other criteria. Understands the school system's financial and operational areas, to include the ORACLE financial and human resources system, in order to design audit tests that fulfill the objectives of the audit. Performs other monitoring, investigations, and tests to satisfy the objectives of the audit or investigation. Keeps up to date on all school system policies and procedures relevant to assigned audits. Conducts certain types of audits as determined by the senior director. Performs other related duties, as assigned. WORK ENVIRONMENT/PHYSICAL REQUIREMENTS This position operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff and staff members of external agencies, and the community. Work is considered light physical work, requiring the exertion of up to ten pounds of force. EFFECTIVE DATE: 5/2023 DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant, Centralized Support, to assist with our Mega Projects across multiple regions. The ideal candidate for this role will be available to work hybrid out of an OES office, highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities * Maintaining positive working relationships with internal and external partners. * Reconciling PO receivers via Coupa. * Invoice processing via Coupa. * Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. * Creating and maintaining vendor and employee master files. * Reviewing and reconciling customer statements and accounts. * Receiving, placing, and filling customer orders and purchase orders. * Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. * Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities * Excellent listening and communication skills. * Intermediate proficiency in Microsoft Office Suite. * Positive interpersonal skills with strong attention to detail. * Ability to work in both a team environment and independently. * Ability to thrive in a multitasking environment. * Bilingual in Spanish a plus. Education and Experience * 1+ years of administrative experience is required. * Construction supply and equipment industry knowledge a plus. * Experience with Coupa is preferred. Physical Requirements * The ability to work out of one of our OES offices. * Must be able to sit or stand for prolonged periods of time. * Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT. Associate, Administrator Job Description: The Administrative Services Associate is a member of the Administrative Services team and reports to the Office Manager. This role supports administrative and catering needs for Headquarters, Co|Lab, and The Shed. The ideal candidate demonstrates exceptional hospitality and customer service skills, is a collaborative team player, and has a strong attention to detail. This position works with many of HITT's executive leadership team members and is expected to present a professional demeanor and exhibit a sense of urgency. In addition, the ideal candidate for this position will be a problem-solver who is proactive and comfortable working at a fast pace while maintaining a calm demeanor. Responsibilities Catering and Concierge Service * Executes catering requests as assigned by the Office Manager * Coordinates with the Office Manager the details regarding logistics for large catering events * Manages linens for events, which includes dressing tables as needed, removing linens, washing, drying, and storing * Sets up food and ensures that conference rooms are properly organized to host requested events * Requests support from the Facilities Manager if specific furniture arrangements are necessary for event spaces * Communicates with the event organizer to ensure that all details are covered for an exceptional event experience * Coordinates with the Facilities Manager to request support for pick up or delivery of catering items as needed * Maintains pantry operations, which includes restocking, and servicing coffee brewers as needed * Coordinates with the Office Manager to support internal events as requested by our Events team and the Team Member Engagement team * Collaborates with Administrators in preparing promotional items needed for events and marketing requests * Purchases catering supplies as needed to maintain inventory in the catering closet and additional supplies needed for event support * Sets up beverages for catered events, which includes collecting the coolers from our Warehouse, filling them with ice and beverages, emptying the coolers post-event, cleaning them, returning them to our Warehouse, and performing an inventory of the beverages returned for cost-transferring * Books conference rooms set-up time before the event and after the event for breakdown Administrative Support * In collaboration with the Office Manager, installs and removes office and cubicle signatures for new hires or relocations, and reports to the Office Manager any discrepancies found between the physical layout and electronic version on Staff map. * Pulls information from the New Hire Onboarding report and prepares PPE needed for local and regional new hires * Collects and prepares the shipment of PPE to regional new hires, ensures that items are shipped timely to guarantee arrival before orientation day, and communicates with the regional office administrator about the shipment of such packages for tracking purposes * Updates New Hire Onboarding tracker to ensure timely completion of PPE shipments and signature installations/removals at offices/cubes upon hire/departure dates Qualifications * A high school degree is required * Proficiency in Microsoft Office, especially Word and Outlook, is required * Knowledge of basic clerical and administrative procedures is required * Knowledge of customer service principles and practices * Basic reading and writing skills * Excellent verbal communication skills. * This position is fully on-site and is not eligible for remote work. HITT Contracting is an equal opportunity employer. We are committed to hiring and developing the most qualified individuals based on job-related experience, skills, and merit. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We value a respectful, inclusive workplace where everyone has the opportunity to succeed. HITT Contracting maintains a drug-free workplace, consistent with applicable local, state, and federal laws.

Agency Safety Division 70000075 Dept of Public Safety Job Classification Title Administrative Associate II (S) Number 60000094 Grade NC02 About Us The Department of Public Safety's mission is to safeguard and preserve the lives and property of the people of North Carolina through preparation, prevention, and protection with integrity and honor. Our agency houses many public safety divisions, including Emergency Management, Juvenile Justice and Delinquency Prevention, Alcohol Law Enforcement, Samarcand Training Academy, and the North Carolina National Guard. Join us along with our more than 3,000 employees and 12,000 National Guard members in providing exceptional public safety services to the citizens of North Carolina. Description of Work We are looking for candidates who have a passion for helping court-involved youth. We are Working Together to Strengthen North Carolina's Youth and Families! The Division of Juvenile Justice and Delinquency Prevention is committed to the reduction and prevention of juvenile delinquency by effectively intervening, educating and treating youth in order to strengthen families and increase public safety. If you have a passion for making a difference in the lives of North Carolina's youth, we welcome you to be part of the team. The State of North Carolina provides work/life balance, a team-oriented culture, opportunities for advancement, and interesting work. If you are looking to serve others, this is the place for you The administrative associate assists the District 7 Court Services office in Wilson, NC This position is part of the Juvenile Justice Court Services team and is responsible for performing various office duties including: Communicating effectively both orally and written with internal and external stakeholders. Completion of data entry and reporting from NCJOIN and other electronic resources Maintain inventory and ordering supplies and equipment Sorting and handling office mail Prepare documents and reports for the office Providing assistance to staff and visitors and resolving problems and/or inquiries Serve as a Notary Public Knowledge Skills and Abilities/Management Preferences NC02 Salary Range: $31,200-$49,340 DPS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. The Minimum Education and Experience (E&E) are REQUIRED to qualify for this position. All work history and education (including accurate dates of employment/attendance) must be documented on the application. Supplemental Questions are also a required part of the application: answers must reference education or work experience listed on the application. A complete, all-inclusive application maximizes an applicant's potential to qualify for the position, as well as the highest possible salary. Salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. State Government Application Resources | NC Office of Human Resources Management Preference: These skills are not required but managers may choose to interview/select applicants who demonstrate Management Preferences. Experience maintaining confidential information within the workplace Experience assisting customers with questions. Experience with general office administrative procedures. Experience with entering data into a database. Current Notary Public Work Schedule: This is a full-time position. Monday-Friday, 8am-5pm We offer great Benefits! This is a full-time position (40 hours per week) with State Benefits, including paid vacation, paid sick leave, paid holidays, retirement, and health insurance. To view an example of total compensation, please click here NC OSHR: Total Compensation Calculator Supplemental and Contact Information The North Carolina Department of Public Safety (DPS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. Consistent with the Americans with Disabilities Act (ADA), we are committed to full inclusion of qualified applicants and will review requests for reasonable accommodation to perform essential job functions during the hiring process or while on the job. Public Service Loan Forgiveness Program For applicants with student loans, becoming a state employee may include eligibility for the Public Service Loan Forgiveness Program. Visit ****************** to learn more. Transcripts Degrees and transcripts must be received from appropriately accredited college or university. Applicants who earned college credit hours but did not complete a degree program, must attach an unofficial transcript to receive credit for education. International degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility. The National Association of Credential Evaluation Services (NACES) has several options to provide credential verification :****************************** Military Experience Applicants seeking Veteran's Preference must attach a DD-214 Form (Certificate of Release or Discharge from Active Duty that includes Character of Discharge - Member 4 or Service 2 form) to the application. Applicants seeking National Guard Preference: A current member of the North Carolina National Guard in good standing must attach a NGB 23A (RPAS). A former member of the North Carolina National Guard who served for at least 6 years and were discharged under honorable conditions, must attach either a DD256 or NGB 22. The NC Dept. of Public Safety must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape. "PREA Hiring and Promotion Prohibitions. Selected applicants for positions which are subject to PREA will undergo a PREA-specific background check. Our agency supports second-chance employment for individuals who were previously incarcerated, or justice involved, and we invite all potential applicants to apply for positions for which they may be qualified. Due to the nature of work performed in our agency, prior convictions and/or charges may prohibit employment for positions which are subject to PREA or other position-specific background checks. If applying for a Juvenile Justice & Delinquency Prevention position certified through the NC Dept. of Justice - Criminal Justice Standards Division, please click this link for specific certification requirements: Juvenile Justice Officer & Juvenile Court Counselor Certification. Per NC General Statute 143B-1209.54, applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in the FBI's Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service (“RAP Back”). This is in addition to submitting fingerprints during the application process. Due to the volume of applications received, we are unable to provide information regarding the status of your application. Please log in to your Government Jobs account and click "Application Status." If you are selected for an interview, you will be contacted by the hiring manager. If you are no longer under consideration, you will receive an email notification. #JJ Minimum Education and Experience Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience. EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices. Recruiter: Kassia Elizabeth White Recruiter Email: **********************

The Administrative Associate is the first point of contact for Cerity Partners visitors and callers, providing excellent customer service and support to both internal and external stakeholders. This position is responsible for front-desk reception duties, office upkeep, clerical support, and assisting with general office operations. Primary Responsibilities Greet and direct visitors, including vendors, clients, and job candidates, both in person and via telephone. Answer office phone calls, redirecting them as necessary. Coordinate office events, team meetings, client lunches, and other office-related events, maintaining appropriate calendars. Handle incoming and outgoing mail (FedEx, UPS, USPS, messengers) and perform tasks such as scanning, faxing, and copying. Manage office inventory, ensuring supplies are well-stocked and organized. Ensure the office remains tidy and presentable, including maintaining conference rooms, managing printers, and keeping the kitchen organized. Assist team members by resolving administrative issues and supporting client gift-giving processes. Send out stationery such as thank you notes, birthday cards, and anniversary gifts to clients. Other duties as assigned Required Qualifications: High School diploma or equivalent. 0-5+ years of administrative experience, preferably in a reception or clerical role in the financial industry. Preferred Qualifications: Excellent communication, organizational, and time management skills. Expert proficiency with Microsoft Office suite of products, Zoom, Teams and standard office equipment. Commitment to confidentiality and maintaining discretion. Ability to collaborate effectively in a team-based environment. High degree of professionalism in working with diverse groups of people, including senior executives, colleagues, community leaders and clients. Comfortable working in a fast-paced, dynamic environment. Display excellent time management skills. Adherence to compliance policies and procedures. Ability to exercise independent judgment in planning and prioritizing work Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Why Cerity Partners: Our people drive our success by working together to deliver exceptional service to our clients. Below is a glimpse of the key elements of our total rewards package: Health, dental, and vision insurance - day 1! 401(k) savings and investment plan options with 4%match Flexible PTO policy Parental Leave Financial assistance for advanced education and professional designations Opportunity to give back time to local communities Commuter Benefits Cerity Partners is committed to providing an environment where all individuals can be their authentic selves. We are an Equal Opportunity Employer who respects each individual and supports the diverse cultures, perspectives, and experiences of our colleagues. We are dedicated to building an inclusive and diverse workforce and will not discriminate based on race, religion, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Cerity Partners is committed to working with and providing accommodations to applicants with disabilities or special needs. For those needing accommodations, please reach out to **************************. Applicants must be authorized to work for any employer in the U.S.

This is a generic posting: Only MSA candidates with a signed internship agreement will be considered.

Agency Adult Correction Division COO - OPS - Institutions Operations Job Classification Title Administrative Specialist I (S) Number 60069416 Grade NC08 About Us The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters! Description of Work Knowledge Skills and Abilities/Management Preferences **This is an Anticipated Vacancy** Salary Range: $36,682.00 - $64,194.00 Annually This position is located at the Eastern Region Office in Greenville, NC and provides administrative support to the Administrative Officer and the Business Officer. Duties include establishing and maintaining various confidential region files, excel spreadsheets, processing mail, data entry, public contact and composing correspondence. This position is responsible for the following: accounts payable, accounts receivable and budget control which includes fund availability and budget transfer requests. Position is also responsible for all aspects of E-Procurement, usage orders for needed supplies and equipment, processing requisitions, processing expense vouchers, special funds accounts, generating financial reports, compiling financial information for statistical reports and assist in budget preparation. This position serves as a resource on fiscal policy and procedures, ensures goods and services are ordered and received in the North Carolina Financial System. This position works closely with DAC staff, Administration, Controllers Office, Auditors, Purchasing and vendors regarding fiscal activities. Minimum Education and Experience Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. Knowledge, Skills and Abilities / Competencies Documented Knowledge of computers and Microsoft Office Programs. Minimum Education and Experience Requirements High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience. EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices. Recruiter: Crystal Miller Email: *********************

Job Description We are seeking a qualified Administrative Specialist to join our team. The ideal candidate will be an organized, detail-oriented individual who is able to multitask and work independently. Proficient in MS Office. Must have experience in supporting Cost Control. Knowledge of construction management is a strong plus. The primary purpose of this position is to provide strong administrative skills (calendar management, maintaining inventory and organization throughout the office). Provide exceptional internal and external customer service, over the phone and in person. Desire to learn construction management terminology and processes. Public Notary and plus Responsibilities Review and tracking documents DocuSign Work in Viewpoint/Procore Manage & Maintain office supplies Manage & Maintain breakroom supplies FedEx Copier Management Greet Guests Scanning/printed as assigned Social & Volunteer Committees Learn workflow of documents for a given project(s) DocuSign (review & prepare documents) Communicate with project team on updates regarding documents. Procore (we can provide training) - enter and track COI info, upload documents and assist project team with any procore needs. Requirements Minimum of 3 to 5 years of administrative experience Construction industry experience (preferred but not required) Strong communication skills Proficiency in Microsoft office Physical Requirements: Ability to sit for extended periods of time Ability to use a computer for prolonged periods Occasionally required to stand, walk, and reach with hands and arms Ability to lift and carry office supplies and equipment up to 20 pounds Equal Employment Opportunity Statement: BE&K Building Group is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Employment is contingent upon the successful completion of a background check and drug test Job Posted by ApplicantPro

The NC State Veterinary Hospital (VH), established in 1983, is one of the highest rated veterinary academic medical centers in the country, serving communities throughout North Carolina as well as many other states. The hospital staffs over twenty clinical services with board certified specialists that are nationally and even internationally renowned, ensuring the VH is on the cutting edge of veterinary medicine. Patients benefit from the combined expertise of multiple specialists utilizing a team approach to patient health care. Each year, nearly 35,000 patients are treated in the VH. The VH provides compassionate care, state of the art specialty health care, expert clinical instruction for 4th year veterinary students from College of Veterinary Medicine, and ongoing investigation of innovative techniques and procedures to further advance the field of veterinary medicine. Wolfpack Perks and Benefits As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: * Medical, Dental, and Vision * Flexible Spending Account * Retirement Programs * Disability Plans * Life Insurance * Accident Plan * Paid Time Off and Other Leave Programs * 12 Holidays Each Year * Tuition and Academic Assistance * And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered. Essential Job Duties Are you a highly organized, detail-oriented administrative professional with a knack for proactive support? We are seeking a key/critical primary administrative support specialist to directly assist the Director and Assistant Director of both the Veterinary Health and Wellness Center and the Equine and Farm Animal Veterinary Center. The ideal candidate will possess exemplary communication skills, initiative, and a commitment to detail and organization. This role is essential for maintaining the smooth and efficient operation of our veterinary centers. Key Responsibilities The Executive Administrative Specialist will manage a varied and demanding set of duties, including: Calendar and Priority Management * Strategic Calendar Management: Proactively manage the complex and demanding schedules of the Director and Assistant Director to minimize conflicts, ensure accuracy, and optimize time efficiency. * Priority Management: Independently identify and prioritize leadership needs when managing meeting requests, calendar adjustments, and dedicated project time. Recruitment and HR Support * Recruitment Coordination: Coordinate all departmental recruitment activities, including scheduling interviews, preparing and distributing pre-interview materials (e.g., parking passes, directions, timelines, expectations), and conducting essential follow-up tasks such as reference checks. Documentation and Compliance * Document Verification: Meticulously ensure all submitted paperwork is accurate, properly signed, and includes required write-off information before submission to leadership. * Policy & Procedure Oversight: Maintain and update administrative Standard Operating Procedures (SOPs) to ensure continuous compliance and accuracy across the centers. Operational and Administrative Assistance * Operational Support: Support hospital operations by monitoring and scheduling minor duties, ordering necessary supplies, and maintaining the maintenance calendar. * Meeting Coordination: Oversee all administrative aspects of monthly Infectious Disease and ad hoc meetings, including agenda preparation, accurate meeting minutes, policy updates, feedback collection, and management of associated orientation, re-education, reminder, and testing programs. Communication and Issue Resolution * Communication Excellence: Draft clear, professional written correspondence and review all documents for content, clarity, grammar, and punctuation. * Complaint Resolution Assistance: Assist with clinician/referring Veterinarian (rDVM) complaints by efficiently retrieving necessary medical records, communication logs, and billing information. * Client Services Backup: Provide essential backup assistance for client services personnel as needed. Qualifications * Proven experience in providing high-level administrative support to executive leadership. * Exemplary organizational skills with an acute attention to detail. * Demonstrated ability to take initiative and work independently to prioritize competing demands. * Outstanding written and verbal communication skills. * Proficiency in scheduling software and standard office applications. * Experience in a healthcare or veterinary setting is a plus. Other Responsibilities * Other duties as assigned. Qualifications Minimum Experience/Education High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience. Preferred Qualifications * Demonstrated ability to work independently with minimal supervision, paired with strong interpersonal skills to effectively collaborate with hospital staff, faculty, house officers, and students from various backgrounds. * Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously while handling sensitive information with discretion and confidentiality. * Proficiency with Microsoft Office, office technologies, email, and calendaring tools, along with excellent written and verbal communication skills and a strong command of grammar, editing, and spelling. * Proven customer service excellence, exhibiting a courteous and professional demeanor and the ability to quickly analyze situations, solve problems creatively, and achieve effective resolutions. * Ability to understand and apply policies and procedures, perform basic financial calculations, and meet physical requirements including lifting up to 20 pounds; experience in a university or hospital setting is preferred. Required License or Certification N/A Valid NC Driver's License required No Commercial Driver's License Required? No

This position will function primarily as an Administrative Support Specialist and will perform administrative and operational support functions for an assigned group of faculty and staff. Responsibilities include, but are not limited to, preparing correspondence and materials such as letters, reports, memos, charts, tables, and other documents as assigned. The Administrative Support Specialist will support scheduling and calendar management using Outlook; coordinate meetings, events, and room reservations; and prepare agendas, notes, and meeting minutes. The position will assist with maintaining and updating reference databases and contact lists in compliance with HIPAA requirements, and support onboarding activities and inventory tracking. Responsibilities also include filing and organizing documents using shared systems such as OneDrive and SharePoint; maintaining trackers and checklists; printing, copying, and supporting campus logistics; and assisting with audit and site visit preparation. Additional duties include managing the scheduling and flow of team meetings (scheduled and unscheduled); opening and sorting mail; photocopying documents as required; routing documents and materials to their intended recipients; independently planning small- and medium-sized meetings and events; and arranging equipment as requested. The position communicates effectively and professionally with professionals across departments, departmental colleagues, vendors, and other stakeholders, and performs other administrative and clerical duties as assigned. Flexible work arrangements, including hybrid work locations, are an integral part of the School of Medicine's Working Forward initiative. As such, this position's work location is designated as ‘Hybrid,' and based in Chapel Hill with work on campus periodically. The designated work location is subject to change based on the unit's business needs. The individual may be required to attend on-site meetings, team meetings and other local meetings as needed or directed by supervisor. The position requires confidentiality training, and Humans Subjects Protection ( HSP ) training as well as other specific training courses which will be provided by the team. Required Qualifications, Competencies, And Experience Position requires high attention to detail, strong organizational skills with expected fast paced work, and routine communication with Ryan White Program Coordinator. Required Qualifications: * Proficiency in Microsoft Office applications, including Outlook, Word, and Excel; and Zoom or Teams * Strong organizational, written, and verbal communication skills * Ability to manage multiple tasks, prioritize effectively, and meet deadlines * Ability to handle sensitive and confidential information with discretion * Excellent verbal communication and written language skills Preferred Qualifications, Competencies, And Experience Knowledge of data management, analysis, and general medical terminology. Work Schedule Hybrid

Department: 34410 Wake Forest Baptist Medical Center - Nursing Med Surg: 5 Reynolds CT Surgery Status: Full time Benefits Eligible: Yes Hours Per Week: 40 Schedule Details/Additional Information: Generally Monday-Friday normal business hours Pay Range $20.40 - $30.60 EDUCATION/EXPERIENCE: Bachelor's degree preferred; or, an equivalent combination of relevant education and/or experience. Strong background in computer spreadsheet systems. LICENSURE, CERTIFICATION, and/or REGISTRATION: N/A ESSENTIAL FUNCTIONS: 1. Supervises and coordinates various personnel functions including continual monitoring and assessment of departmental schedules including balancing, swaps and management of BTO requests. 2. Reviews and revises schedules to optimize staff efficiency, and unit coverage. Anticipates multiple workflows and prepares accordingly. 3. Utilizes ClairVia scheduling module and email for scheduling and documentation purposes. 4. Follows divisional policies and procedures to assure accuracy of schedules. 5. Ensures coordination of staffing coverage and flow of information by promptly communicating with internal and external sources. 6. Prepares detailed analysis of staffing and census levels for individual units to identify shift-by-shift and week-to-week trends in order to justify position requests for additional staffing. Reports key indicators and critical success factors related to staffing, which are necessary to benchmark performance and monitor nursing unit resources. 7. Works within multiple spreadsheet systems to ensure budgetary metrics are met for the individual unit as well as the divisional whole for staffing costs. 8. Supports regulatory compliance needs for surveying bodies such as The Joint Commission (TJC) and CMS. Responsibilities include, but are not limited to; medication refrigerator log monitoring, corridor cleanliness, and completion of safety walks. 9. Contributes to the success of the department by assisting in the development and implementation of methods to improve unit efficiency and customer service. 10. Coordinates events for unit and division as assigned. Serves as a courteous, prompt contact for staff and leadership. SKILLS/QUALIFICATIONS: Understanding of inpatient nursing needs Proficient Microsoft Excel, Word, PowerPoint Professional handling of exposure to confidential/sensitive information Ability to multitask Ability to remain positive in demanding situations Knowledge of purchasing and inventory control Ability to develop and maintain professional, service oriented relationships with staff, management, co-workers, and supervisors WORK ENVIRONMENT: Office as well as clinical areas though not in a clinical role Possible hybrid ability to work remotely during high schedule volume times PHYSICAL REQUIREMENTS: 0% 35% 65% to to to 35% 65% 100% N/A Activity X Standing X Walking X Sitting X Bending X Reaching with arms X Finger and hand dexterity X Talking X Hearing X Seeing Lifting, carrying, pushing and or pulling: X 20 lbs. maximum X 50 lbs. maximum X 100 lbs. maximum Our Commitment to You: Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more - so you can live fully at and away from work, including: Compensation Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training Premium pay such as shift, on call, and more based on a teammate's job Incentive pay for select positions Opportunity for annual increases based on performance Benefits and more Paid Time Off programs Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability Flexible Spending Accounts for eligible health care and dependent care expenses Family benefits such as adoption assistance and paid parental leave Defined contribution retirement plans with employer match and other financial wellness programs Educational Assistance Program About Advocate Health Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation's largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.

We are seeking a qualified Administrative Specialist to join our team. The ideal candidate will be an organized, detail-oriented individual who is able to multitask and work independently. Proficient in MS Office. Must have experience in supporting Cost Control. Knowledge of construction management is a strong plus. The primary purpose of this position is to provide strong administrative skills (calendar management, maintaining inventory and organization throughout the office). Provide exceptional internal and external customer service, over the phone and in person. Desire to learn construction management terminology and processes. Public Notary and plus Responsibilities * Review and tracking documents * DocuSign * Work in Viewpoint/Procore * Manage & Maintain office supplies * Manage & Maintain breakroom supplies * FedEx * Copier Management * Greet Guests * Scanning/printed as assigned * Social & Volunteer Committees * Learn workflow of documents for a given project(s) * DocuSign (review & prepare documents) * Communicate with project team on updates regarding documents. * Procore (we can provide training) - enter and track COI info, upload documents and assist project team with any procore needs. Requirements * Minimum of 3 to 5 years of administrative experience * Construction industry experience (preferred but not required) * Strong communication skills * Proficiency in Microsoft office Physical Requirements: * Ability to sit for extended periods of time * Ability to use a computer for prolonged periods * Occasionally required to stand, walk, and reach with hands and arms * Ability to lift and carry office supplies and equipment up to 20 pounds Equal Employment Opportunity Statement: BE&K Building Group is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Employment is contingent upon the successful completion of a background check and drug test

The NC State University Facilities Division is home to nearly 900 professionals who plan, build and maintain the spaces that foster an environment where innovation, learning, and community thrive. Through this work, we help create spaces that empower students, faculty, and staff to reach their full potential. Operating year-round, we manage more than 16.7 million gross square feet of built space and oversee 4,733 acres of campus infrastructure through a series of core departments, each composed of multiple specialized units: * Design & Construction * Business Operations * Campus Operations and Maintenance * Campus Planning and Strategic Investment Whether responding to a maintenance request, shaping future facilities or creating spaces that inspire discovery, our team is grounded in excellence, service and stewardship. Join the pack and become part of one of the largest and most respected employers in the state, helping shape the future of our campus community. Take a look below to see what we offer! Wolfpack Perks and Benefits As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: * Medical, Dental, and Vision * Flexible Spending Account * Retirement Programs * Disability Plans * Life Insurance * Accident Plan * Paid Time Off and Other Leave Programs * 12 Holidays Each Year * Tuition and Academic Assistance * And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered. Essential Job Duties The Administrative Support Specialist plays a vital role in supporting the Landscape Maintenance and Operations unit by providing comprehensive administrative, human resources, and operational support to a varied workforce. This position supports approximately 142 full-time employees and temporary staff across multiple program areas, including Landscape Services, Landscape Construction Services, and Waste Reduction and Recycling. The ideal candidate is highly organized, collaborative, and experienced in administrative operations within a dynamic environment. This role offers the opportunity to supervise staff, partner closely with Facilities HR and Business Services, support employee onboarding and training, and contribute to unit-wide communication, engagement, and program support initiatives. The Administrative Support Specialist is a member of the unit's leadership team, participates in leadership meetings, and is entrusted with sensitive information, requiring a high level of professionalism and confidentiality. This position allows for creativity, initiative, and program ownership within the scope of work, supporting activities such as safety field days, internship programs, training coordination, and travel planning. If you enjoy coordinating complex processes, supporting teams, and making an impact behind the scenes while helping essential operations run smoothly, we encourage you to apply and join a mission-driven team serving the NC State campus community. Apply today to be part of a collaborative team that supports essential campus operations. Key responsibilities and duties include, but are not limited to: * Supervise an Administrative Support Associate and provide administrative support for full-time, temporary, and supervisory staff across multiple program areas. * Coordinate HR-related processes, including job postings, interview scheduling, hiring proposals, onboarding, and separation activities, in collaboration with Facilities HR. * Oversee office procedures and tracking systems related to cell phones, ComTech, Wolftime, Workers' Compensation, training compliance, and other administrative processes. * Manage departmental onboarding and ensure implementation of role-specific and university-required training. * Support unit-level training, travel, internship programs, and safety initiatives (such as safety field days) by partnering with the Business Services unit to ensure compliance with policies and procedures. * Collaborate with Facilities-wide administrative staff and AVC support teams on special projects, leadership initiatives, events, and employee engagement activities. * Maintain unit communications by managing the electronic billboard, gathering relevant information, and developing clear, engaging messaging for staff. * Coach, delegate, and review administrative tasks to support staff, ensuring efficiency, consistency, and continuous improvement across unit operations. * Administer unit-specific employee recognition programs and coordinate interpretation and translation service needs. * Provide first-line customer service by managing the main phone line, walk-in inquiries, mail distribution, supply orders, and serving as a building liaison. * Serve the campus community by coordinating work requests through AiM, managing brick permits and bollard keys, responding to Service Center requests, and supporting community service initiatives. * Participate as a member of the unit's leadership team, attending leadership meetings and handling confidential information with discretion and professionalism. * Serve as backup to the Administrative Support Associate as needed to ensure continuity of operations. Other Responsibilities * Other tasks and responsibilities may be assigned based on the needs of the organization and evolving priorities. Qualifications Minimum Experience/Education High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience. Preferred Qualifications * Administrative/clerical experience in an office environment strongly preferred. * Experience supervising or coaching administrative staff * Comfortable coordinating complex schedules, onboarding programs, and unit-wide initiatives. * Skilled at providing customer service and serving as a reliable point of contact for staff and campus partners. * Ability to craft clear, engaging internal communications Required License or Certification * Valid Driver's License Required * North Carolina Driver's License required within 60 days of hire and must be maintained. Valid NC Driver's License required Yes Commercial Driver's License Required? No

This position serves as the main administrative support for the Parr Center. The individual in this role will fulfill the following roles for the Parr Center: administrative assistant; event coordinator; principal support and executive assistant to the Director of the Parr Center, including assisting with the Director's calendar and schedule; manager of the Center's financial accounts and expenditures; manager of the Center's website and its social media accounts; and general administrative support for the office and day to day functions of the Parr Center. This individual will greet students and faculty as they enter the Parr Center; answer questions about the Center and the Outreach program; write event descriptions and create event promotional materials; correspond with visiting speakers and arrange logistics for their visits; create social media postings and other communications; and assist with other Center portfolios as needed, especially administration of the National High School Ethics Bowl. As the primary manager of the Center's financial record keeping, this individual will also be responsible for carrying out a variety of accounting procedures, monitoring expenditures, and producing budget spreadsheets and reports at the Director's request. Required Qualifications, Competencies, And Experience Knowledge of Microsoft Office Suite; Twitter; Facebook; Instagram; strong computer skills; strong written and verbal communication skills. Preferred Qualifications, Competencies, And Experience Interest in ethics. Work Schedule Monday - Friday 8:30 am to 5:00 pm, with some nights and weekends

The position services as a parking control officer. Officers develop partnerships and meet collaborative goals through mandatory interaction with the campus population through: directed patrols and meetings while interpreting and enforcing university and A.D.A. parking ordinances, monitoring and directing traffic for events, monitoring daily visitor / student / employee traffic patterns, placing directional traffic equipment for events and in support of other departments on campus, collecting parking data, routing traffic, checking in with departmental parking coordinators at prime departments on campus, and frequent independent projects. Work Schedule 12:30PM - 9:00PM