Administrative associate jobs in Richmond, VA

Description: C.W. Wright was founded in 1953 in Richmond, Virginia and has since been setting the bar for safety, quality and productivity in the utility service industry. C.W. Wright is a full-service utility contractor with decades of proven success in delivering electric T&D solutions for our customers. Our company motto is “Service with Safety” and reflects our dedication to providing quality service while maintaining a safe work environment for our employees, customers, and the public. Whether it's rebuilding an aging utility infrastructure, meeting the sophisticated needs of an industrial plant, or turning your system's lights back on when it matters most, our linemen are among the most reliable and safest utility contractors in the nation. C.W. Wright is a subsidiary of PrimeLine Utility Services, a leading provider of construction, maintenance, and design solutions for the electric, gas and telecommunication industries. PrimeLine is a wholly owned subsidiary of Vinci, SA, the largest construction company in the world. Their backing provides the financial strength and expertise to enable C.W. Wright to provide our customers with the best solutions, technology and equipment available all while keeping our prices competitive. We are currently recruiting for a full-time, benefit-eligible, Operations Support Specialist to join our busy construction office team at our Corporate Office in South Chesterfield, VA What We Offer: Medical, Prescription, Dental, and Vision Coverage: Start the first of the month after 30 days. Company-Paid Benefits: Basic Life, AD&D, and Short-Term Disability Insurance 401(k) Plan: With company match to help you plan for your future. Paid Time Off: Including holidays and vacation. Additional Benefits: Various ancillary perks to support your well-being. Job Description As an Operations Support Specialist, the qualified candidate will play a crucial role in supporting a busy utility construction field team. Responsibilities will include maintaining accurate records, ensuring timely billing, and facilitating communication between field personnel and corporate staff. If you thrive in a dynamic environment and have a keen eye for detail, we want to hear from you! Key Responsibilities: Timesheet Review & Accuracy Management: Update and maintain timesheets for payroll and equipment hours. Review field-entered time in Mobitime and check for discrepancies. Invoicing: Handle weekly billing for T&M-based work; ensure proper documentation for billing processes. Crew Logs: Maintain and distribute daily crew location logs. Absences & OT Tracking: Monitor field absences, code them correctly, and track overtime for processing and division manager reporting. Material Billing: Identify and invoice direct billable materials related to T&M contracts. Utility Coordination: Secure site utilities as needed by field supervisors. Manpower & Equipment: Assist in maintaining division manpower reports and perform weekly equipment utilization audits. General Support: Assist division staff with daily operations and maintain division files. Requirements: Education: High School diploma or equivalent Relevant office experience, with proficiency in Microsoft Office suite (Word, Excel, Outlook, SharePoint, etc.) and familiarity with iOS platform. Experience with ERP and/or accounting-specific IT programs, and ability to learn new systems with assistance and training. Detail-oriented with strong organizational and time management abilities; ability to multitask and communicate effectively at all organizational levels. Desire to work collaboratively in a team environment. Strong problem-solving skills and proactive attitude. Demonstrate experience building relationships and communicating effectively with a number of stakeholders in previous roles. Additional information All your information will be kept confidential according to EEO guidelines. CW Wright is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. CW Wright will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Love your job and fuel your passion. As a Mechanical Construction Administration Specialist with Swanson Rink, you will play an integral role as an extension of our mechanical design team. You will have the opportunity to work on exciting, fast paced projects with high-profile clients in a collaborative process to find the right solutions for their unique needs. You will work closely with Project Managers, Project Engineers, Senior Engineers to ensure that our exciting projects are being constructed as designed. Get to Know Us:INTEGRITY | ENGINEERING EXCELLENCE | LEGACY Founded in 1949, Swanson Rink specializes in designing mechanical, electrical, fire protection, plumbing and technology infrastructure for data centers, airports, and other complex buildings. Ranked among Building Design + Construction top Engineering Firms for both Airport and Data Center design four years running! Our Impact: Swanson Rink provides endowed scholarships to support engineering students, invests hundreds of hours a year in employee training and development, and we encourage our team to Cultivate Curiosity through a monthly presentation series led by team members on the latest issues and trends facing our clients. Follow us on LinkedIn! What Can We Offer You for All Your Hard Work? The opportunity to work on complex, exciting projects for high profile clients Focused training and professional development, mentorship, professional career growth opportunities Paid professional membership fees, tuition reimbursement, training allowances, prep and exam coverage for certifications and licenses EcoPass/Commuter benefits (Denver) Stock purchase plan Company paid holidays, Paid Time Off, paid parental leave Vision, dental and medical insurance with employer HSA contributions, FSA options Monthly technology allowance Traditional and Roth 401(k) with immediate vesting on matching contributions Your Job Responsibilities: Work with the Project Managers and Engineering discipline leads to track and closeout all construction related submittals and request for information (RFI's). Act as the liaison between contractor and the design team during the construction administration phase to address questions regarding the design and/or field conditions prior to item being memorialized into an RFI. Review and answer contractor RFIs related to mechanical and plumbing design elements. Review contractor submittals related to mechanical and plumbing elements, compared against the design standards. Read, analyze, and interpret technical procedures, codes, governmental regulations, plans, details, and specifications. Ability to author reports and business correspondence. Conduct site visits based on the progress on-site. Observes the Work in progress and issues reports to the Contractor and Project Team to identify general progress, contract schedule compliance and construction document deviations. Participate in Commissioning Planning as needed. Peer review design documents, schematics, and specification sheets as part of the Quality Control process for upcoming projects. Evaluation of the Construction Administration process and implement process improvements, e.g., project consistencies, close-out procedures, technology, QA/QC procedures. Assist to mentor junior staff in Construction Administration best practices and create and maintain strong, productive team relationships. Requirements Your Requirements and Qualifications: A Bachelor's Degree in Engineering or Construction Management, plus a minimum of 5 years of experience in Design Engineering or Construction. Experience with Mechanical and Plumbing disciplines. Construction experience in lieu of engineering degree will be considered. Experience with hyperscale data center construction projects is a plus. Must be available to travel approximately 25%. Requires the ability to pass background checks, security screenings or drug testing as required by our clients and/or Federal contracts. Must be authorized to work in the United States. Salary of $85,000 - $130,000 and will be based on several factors including experience, knowledge, skills, and abilities of the applicant. Equal Employment Opportunity/Veteran/Disability Note to Staffing Firms: To protect the interests of all parties, Swanson Rink does not accept unsolicited resumes from any source other than directly from an applicant or from an approved vendor with a fully executed written agreement. Swanson Rink is not responsible for any placement fees associated with unsolicited resumes.

Apply now Back to search results Job no: 534852 Work type: Staff Senior management: Agriculture & Life Sciences Department: Southern Piedmont AREC Job Description Support the programs at the Southern Piedmont AREC and work closely with VAES/AREC administrative specialists in other ARECs and the main campus to coordinate team meetings, mentor newly hired AREC Administrative Specialists, and provide fiscal and HR (onboarding/offboarding) support to other ARECs should assistance be needed. The primary responsibilities include maintaining and providing technical assistance with office equipment, procurement and receiving shipments, fiscal auditing, Human Resources support, event scheduling and support, facilitating contracts with internal (VT/CALS facilities) and external contractors, and providing communication support with our internal and external stakeholders. This position will work with the Director and the Assistant Director to develop procedures that increase the efficiency of operations at the Southern Piedmont AREC. This position will act as the safety coordinator for the Southern Piedmont AREC. This position reports to the Southern Piedmont AREC Director and works closely with the Southern Piedmont AREC Assistant Director and the Southern Piedmont AREC Director's Office Administrative Specialist. The position is based at the Southern Piedmont AREC in Blackstone, VA. Remote work is not available for this position and office hours are from 7:30AM - 4:30PM. In-state travel may be necessary for coordinating activities, training, and meetings. Virginia Tech is unable to sponsor applicants for work visas for this vacancy. Required Qualifications Associate's degree in administrative or business management, accounting, or related field; or the combination of education and work-related experience. Proficiency using computers and software such as the Microsoft Office products including Word, Excel, Outlook, OneDrive (or similar), and Teams. Willingness and ability to become proficient in using Virginia Tech proprietary software/databases used in fiscal, HR, safety, inventory, etc., within 6 months of start date. Demonstrated ability to interpret, convey, and follow organizational procedures. Organizational and multitasking skills with demonstrated ability to maintain accurate digital and paper records in an organized manner. Excellent interpersonal, and oral and written communication skills in English. Preferred Qualifications Bachelor's degree in business administration, business management, accounting or related field. Demonstrated skills (coursework and/or experience) in financial data management, administrative office management and/or accounting. Training or demonstrated skill in image/video editing software. Pay Band 3 Overtime Status Non-Exempt: Eligible for overtime Appointment Type Regular Salary Information $44,000 - $51,000; commensurate with experience Hours per week 40 Review Date December 14, 2025; open until filled Additional Information In addition to completing the required state application, be sure to upload a current resume and a cover letter explaining how you are qualified for the position. The successful candidate will be required to have a criminal conviction check. About Virginia Tech Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually. Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development. Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law. If you are an individual with a disability and desire an accommodation, please contact Laura Debusk at ************** during regular business hours at least 10 business days prior to the event. Advertised: November 19, 2025 Applications close:

knowledge of office systems and procedures. answering telephones bookkeeping typing or word processing office machine operation filing

Are you passionate about helping others and making a real impact on your community? Do you have strong customer service experience and are prepared to take the next step in your career? If so, join a team that does important work for vulnerable adults and their families! The Prince William County Department of Social Services, Customer Support and Services Team (CSS) is seeking a qualified applicant for our Administrative Specialist position to deliver information and assistance to our customers. About This Role: The ideal candidate will work on the Customer Response Team (CRT), serving as the first point of contact for individuals reaching out to the Department of Social Services. We seek an individual who can understand and communicate complex information with empathy, patience, and respect, pays strong attention to detail, and can work in a fast-paced environment. The Administrative Specialist must be able to work both independently and collaborate with team members to deliver excellent service to customers and staff. Candidate must have strong computer skills and be able to navigate between various state and county computer systems, as well as the ability to communicate effectively verbally and in writing. If you'd like to become a part of a team committed to making lives better, apply now! Typical tasks: * Provide basic information regarding public benefits (SNAP, TANF, Medicaid, Child Care, Energy Assistance, etc). * Research cases and provide appropriate information and updates to authorized parties while maintaining confidentiality. * Utilize internal systems and directories to locate program contacts and ensure accurate referrals. * Triage calls and direct to appropriate case workers, divisions, or external agencies, as needed. * Maintain up-to-date knowledge of county social service offerings and community-based resources. * Document interactions accurately and escalate complex or urgent inquiries to appropriate staff. * Support customers that may be in crisis by de-escalating and ensuring linkage to appropriate supportive services. * Perform other administrative tasks related to general office functions. Minimum Requirements: High school diploma or GED, and 2 years of experience in social services, performing administrative functions and providing customer service. Preferences: * 3 or more years of experience providing customer service in an organization that serves vulnerable individuals and families. * 2 or more years of experience working with Virginia Case Management System (VaCMS). * 2 or more years of experience working in a public assistance office. * Knowledge of local, state, and federal social services programs. * Proficiency in using computer systems and MS Office Suite applications * Strong verbal and written communication skills. * Bilingual in English and another language. Special Requirements: * All DSS staff are required to provide emergency human services work, including staffing emergency shelters in the event of a community disaster. * Candidates must pass criminal history, child protective services, and DMV background checks. * Resource/foster parents for youth in the Prince William foster-care program may not be employed by the Prince William Dept. of Social Services. Resource/foster parents for youth from other localities are welcome to apply. Work Schedule: 37.5 hours per week Monday - Friday 8:00 am - 4:00 pm onsite - This is not a telework role. Hiring Salary Range: $25.44 to $36.98 hourly We also offer great benefits including: * Retirement from the Virginia Retirement System (VRS) * 401a and 457 retirement savings and investment plans * Paid Annual Leave * Paid Personal Leave * Paid Sick Leave * Paid Holidays * Optional Group Medical and Dental Health Plans * Optional Group Life Insurance * An Employee Assistance Program (EAP) * Career Development Opportunities Full time positions with Prince William County Government qualify for Public Service Loan Forgiveness. Click here PSLF foradditional information. NOTE:The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. To view the class description in its entirety, click here. Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SEE YOURSELF HERE!

Reporting to the Department Administrator, the Associate Administrator provides administrative support and leadership to a single or multiple Divisions under the auspices of an MCVP Administrator and/or Division Chair. The Associate Administrator consults, advises and assists practice management in providing leadership and direction by performing a combination of the following: financial reporting/management; budget development/monitoring; grants management/administration; physical plant maintenance/space planning; and human resources management. Provides staff supervision while promoting a diverse, equitable and inclusive culture. The Associate Administrator maintains current knowledge of all state and federal laws and regulations and University and Health System policies and procedures. The Associate Administrator ensures that all grants and contract awards are implemented, and reporting requirements are conducted in accordance with established University and sponsoring agencies requirements. The Associate Administrator works closely and in collaboration with different Divisions, physicians, VCU and VCUHS management and administrative personnel. Essential Job Statements: Reporting Relationships: The Associate Administrator reports directly to the Department Administrator, with a dotted line relationship to the Division Chairs/Chiefs if applicable. The Associate Administrator works collaboratively with Ambulatory Leaders, Nursing Directors, and other VCUHS and VCU leadership. The Department Administrator works with the Associate Administrator, with input from Division Chairs/Chiefs and Department Chair if applicable, to set annual performance objectives and conduct the annual performance review. Human Resources Management Oversees all human resources functions within the Division(s) and serves as the liaison and contact for all human resources matters. Collaborates with VCUHS Human Resources and the HR Business Advisory team to assist in the design, develop, and implement equitable and inclusive strategic and operational human resource management practices for the department. Manages, supervises and directs assigned administrative/support staff to include determining staffing needs, recruitment, hiring, work assignments, performance evaluation, disciplinary/corrective action and employee training and development. Participates in faculty recruitment for the Department which includes developing pro-formas to assess financial/program impact of new faculty and services; recruitment, advertising, hiring and relocation of new faculty, participating in onboarding new faculty; handling and verifying contracts and agreements; working in collaboration with VCU Human Resources in the administration of the annual faculty salary process, and working with the MCVP compensation plan team; and assisting faculty and other providers in the credentialing process and professional liability verification. Assists with productivity analysis and accountability of Division faculty. Communicates with providers and divisional staff to ensure all remain up to date on current health system policies. Works with the Office of the General Counsel and the VCU Office of Immigration Services as needed on visa issues and all related matters for existing/prospective employees from other countries. Prepares and handles all related paperwork and documents. Administers VCU/VCUHS Human Resources policies and procedures. Serves as the Division's liaison with VCU and VCUHS Human Resources. Prepares and coordinates all required human resources paperwork. Adjusts provider work efforts to ensure illustrations appropriately reflect clinical work expectations of faculty. Collaborates with the MCVP's compensation team to address compensation requests. Responsible for oversight and compliance for education programs in the specialty for which the associate administrator oversees. Works with respective program directors to incorporate house staff into the care model for patients. Financial Management Maintains financial controls for all sources of funds to ensure solvency and compliance with University and Health System policy and accounting regulations and state and federal law. Assists with the development and maintenance of divisional operating budget using the requisite financial accounting systems. Collaborates with division leadership in order to implement an equitable and financially sound operating budget. Monitors expenditures and revenue. Performs statistical analysis for forecasting. Assists with long range financial planning and projection of revenue and expenditures. Manages and maintains all operating accounts. Oversees all financial aspects of the division(s) to include travel, accounts receivables, and purchasing. Reconciles all accounts and researches and resolves variances. Collaborates with internal and/or external third-party partners in the equitable and effective management of the revenue cycle operations. Works with providers to ensure appropriate documentation for clinical activity is consistent with MCVP and Compliance Services policies. Prepares financial statement and reports. Presents financial reports to the Administrator and Division Chairs. Establishes and monitors internal controls of divisional administrative staff as it relates to financial affairs. Assists ambulatory team, as needed and appropriate, in the development of business plans to maintain clinic capacity, expansion, and capital requests. Grants Administration Directs and oversees contract and grant acquisition, written proposals, budget preparation and administration and monitoring of funds to ensure university, state and federal requirements and regulations are met. Administers activities that are necessary to the application and management of grant programs focusing on the fiscal and operational aspects. Analyzes and reviews grant proposals for compliance with agency and VCU requirements. Works with research coordinators to ensure compliance with local, federal and international guidelines regarding conduct of human research. Interprets sponsor programs and advises PI(s), VCU and sponsoring agencies regarding stipulations and the administration of grants. Oversees the administration of expenses charged to grants for appropriateness and confirms that funding is budgeted, and expense is allowable. Oversees submission of regulatory information to institutional Review Board for new and existing clinical trials. Enters into negotiations with sponsors (e.g., NIH, pharmaceutical industry) for budgets and monitors expenses by reviewing and approving all system(s) to track expenditures. Maintains knowledge of computer systems used to support research. Serves as Effort Reporting coordinator for the division. Serves as a liaison to internal and external contacts with PIs, research coordinators, sponsoring agencies, Grants and Contracts Accounting, Office of Research, Office of Sponsored Programs, Purchasing, Accounts Payable, etc. to obtain and manage grants. Space Planning Management Assists with short-term and long-range space planning. Meets with space analysts and determine space requirements. Coordinates activities/projects with Facilities Management, architectural consultants and construction contractors. Determines fiscal requirements for renovations and new building projects. Handles, communicates and coordinates all physical moves. Working with department Administrator, develops pro-formas for consideration and approval of facility projects including any capital requests needed in space expansions. Information Systems Management Assists with all information technology needs for the Division and assists in the implementation and management of hardware and software to support the function of the Division faculty and staff. Obtains and organizes data from multiple systems and sources (MCV Physicians, and VCU Medical Center, etc.) to monitor the fiscal integrity of the Division and remains current with needed computing skills. Handles all computing expenditures and inventory of equipment and software. Clinical Operations Collaborates with Ambulatory to identify opportunities to increase efficiency and effectiveness of clinical practice. Responsible for co-management of provider schedules working with Ambulatory to ensure appropriate clinical outpatient coverage. Works with division chiefs and other leadership to optimize the physician and provider practice, including both outpatient and inpatient. Responsible for communicating and developing plans to increase provider productivity congruent with practice plan standards. Develops business plans to increase outreach and grow market share. Patient Population: Not applicable to this position. Employment Qualifications: Required Education: Bachelor's Degree in Finance, Accounting, Healthcare Administration, Business or closely related field Preferred Education: Master's Degree in Business or Healthcare Administration or closely related field Licensure/Certification Required: N/A Licensure/Certification Preferred: N/A Years and Type of Required Experience Minimum of three (3) years of work experience in a healthcare management position with financial and supervisory responsibility OR within one semester of completion from a Master's Degree Program in Healthcare Administration (MHA). Experience with Microsoft software, to include spreadsheets and databases Experience PREFERRED: Administrative and/or financial management work experience in an academic medical center and/or large physician group practice. Previous experience with Enterprise Resource Planning Systems, Electronic Health Record systems; and VCU and VCUHS information systems Experience leading diverse teams Other Knowledge, Skills and Abilities Required: Must be able to use financial, Human Resources, University and Health System resources to make independent decisions and determine actions necessary to achieve the goals of the Division(s). Other Knowledge, Skills and Abilities Preferred: N/A Working Conditions: General Office environment May have periods of constant interruptions Physical Requirements: Physical Demands: Lifting/Carrying 0- 50 lbs. (1 - 33% of the time) Work Position: Sitting, Walking, Standing (1 - 33% of the time) Additional Physical Requirements/ Hazards: Manual dexterity (eye/hand coordination) Hear alarms/telephone/tape recorder Repetitive arm/hand movements Finger Dexterity Mental/Sensory: Strong Recall Reasoning Problem Solving Hearing Speak Clearly Write Legibly Reading Logical Thinking Emotional: Fast pace environment Able to handle multiple priorities Able to adapt to frequent change EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.

Eckert Seamans is a full-service national law firm with a strong reputation and history of success that spans more than 65 years. With approximately 300 lawyers across a network of 15 offices, we provide clients with proactive, solution-oriented business and litigation counsel. We are seeking an Office Administrator for our Richmond, VA office. Primary Responsibilities: Assists with the onboarding, offboarding and training of legal support personnel Responsible for reception phone assistance, mail processing and distribution, document processing of copy, scan, bind or fax, shipping/courier services management, filing/record storage assistance, and managing office supplies inventory Collaborate with the records department regarding management of office files; request labels, retrieve, deliver and move files/boxes, process files/boxes for storage and destruction Coordinate internal meetings and events; conference room set-up and concierge service Provide general assistance to Human Resources Maintain office décor and greet guests Assist in the oversight of daily operational needs of the office Serve as on-site office contact for external vendors including building management Serve as office contact for internal personnel and collaborate with administrative departments for on-site needs Maintain and reconcile office credit card and submit office related invoices Administer and manage security and safety needs for the physical office Assist in the coordination of office moves and logistics for new or departing personnel Collaborate with IT department for on-site server and technical needs Assist in enforcement of firm policies Assist in the coordination logistics of marketing engagements and business development events Assist with coordination of internal office events Performs other related duties as assigned Skills/Abilities Excellent communication skills Excellent interpersonal and customer service skills Excellent organizational skills and attention to detail Aptitude for learning new applications, systems and processes Ability to maintain confidentiality Ability to work independently and collaboratively Ability to multitask Ability to function well in a high paced environment Build and maintain relationships Proficient with Microsoft Office365 Proficient in Microsoft Teams preferred iManage experience is a plus Education and Experience: Bachelor's degree or relevant work experience preferred Minimum two years of experience, preferably in a professional setting Physical Requirements: Prolonged periods of sitting and working on a computer Must be able to lift at least 25 pounds, stand, walk, carry, push, pull, reach, stoop, bend, twist, crouch, grasp, kneel and climb. Use of carts, dollies, and other equipment may be required Travel expectation: Less than 15%, all local. Benefits: Generous PTO and holiday schedule Medical/Vision/Dental insurance Commuter Benefits Paid parental leave 401k plan Eckert Seamans is committed to providing equal employment opportunity to all employees and applicants without regard to race, color, religion, creed, sex, national origin, age, citizenship, marital status, sexual orientation, gender, gender identity or expression, disability or any protected military or veteran status. Eckert Seamans will not consider resumes submitted by external agencies or recruiters unless specifically requested and approved by an HR/Recruiting representative for this position. Prior approval is required even if the agency or recruiter has an agreement in place with Eckert Seamans Cherin & Mellott, LLC. An external agency or recruiter will not be compensated in any way for the submission of a candidate for this position if prior approval is not obtained.

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together. Role description: Arcadis is seeking a motivated, organized, and detail-oriented Administrative Assistant to provide high-quality administrative and operational support to our team in Richmond, VA. Role accountabilities: * Assist with data entry and management. * Provide scheduling support, including organizing meetings and coordinating calendars. * Attend meetings, take accurate minutes, and distribute them to relevant stakeholders. * Maintain organized records and files to ensure easy access to important documents. * Communicate effectively with team members and external contacts. * Support the team in project coordination and administrative tasks as needed. * Assist in preparing reports and presentations. Required Qualifications: * High school diploma or equivalent required; associate or bachelor's degree preferred. * Minimum 6 years of experience in an administrative capacity, preferably within a technical, infrastructure engineering, or construction firm. Key Skills and Abilities: * Strong data entry skills and attention to detail. * Excellent organizational and time management abilities. * Strong verbal and written communication skills. * Ability to work independently and as part of a team. * Goal-oriented mindset with a proactive approach to problem-solving. Why Arcadis? We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together. You'll do meaningful work, and no matter what role, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you. Together, we can create a lasting legacy. Our Commitment to Equality, Diversity, Inclusion & Belonging We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law. Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $55,000 - $65,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location. Join Arcadis. Create a Legacy. #LI-BB1 #LI-ONSITE #ANA-Mobility-Jobs #ANA-Construction

What part will you play? If you're looking for a place where you can make a meaningful difference, you've found it. The work we do at Markel gives people the confidence to move forward and seize opportunities, and you'll find your fit amongst our global community of optimists and problem-solvers. We're always pushing each other to go further because we believe that when we realize our potential, we can help others reach theirs. Join us and play your part in something special! The Administrative Assistant provides support to the CTO, CISO and/or assigned members of the IT leadership team including, but not limited to, preparing, revising, and developing documents; maintaining and/or monitoring calendars, files, e-mails, deadlines and appointments; making travel arrangements; procuring supplies and processing invoices; coordinating meetings; acting as a liaison to other departments; and completing assigned projects. Job Responsibilities * Partner with CTO, CISO and/or assigned members of the IT leadership team, maintaining frequent contact with internal and external clients. * Has responsibility for the smooth functioning of meetings and correspondences involving CTO, CISO and/or assigned members of the IT leadership team. * Manages deliverables to CTO, CISO and/or assigned members of the IT leadership team and provides any necessary reporting. * Creates and edits presentations, documents and reports for the IT leadership team as required. * Serves as first person visitors and callers speak to when contacting assigned executive; demonstrate poise and exceptional interpersonal skill. * Coordinates travel arrangements for assigned CTO, CISO and/or assigned members of the IT leadership team, if applicable, including airline, hotel, car rental, driver reservations as requested with 100% accuracy staying within the company travel guidelines. Looks to reduce cost when able. * Manages expense reporting process for CTO, CISO and IT leadership team. * Manages and maintains assigned Outlook Calendars to ensure meetings are booked accurately, rescheduled as needed and remind assigned executive of meeting times and meeting locations to maximize the use of assigned executive's time. Acts as gateway to the CTO, CISO to make sure the only interruptions are necessary and time relevant. Provides assistance to help maximize the CTO and CISO's effectiveness and time. * Plans, organizes and facilitates meetings, special events, activities, catering needs, etc. Ensures cost effective and proper allocation of resources, materials, and an effective support system to fulfill customer's needs. * Handles requests for information, conducting research, preparing correspondence, agendas, handouts, expense reports, statistical reports, presentations, arranging conference calls, etc. * Stay current and knowledgeable of business operations and in areas of expertise in order to handle inquiries to the appropriate Markel IT leadership team member for resolution and to elevate customer service levels. * Maintain office supplies inventory by checking stock to determine inventory level on all occupied floors in Richmond 4501 buildings; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. * Other duties as assigned by CTO, CISO and/or members of the IT leadership team. Education * Bachelor's degree preferred. Work Experience/Skill Set * 2+ years' experience in an administrative assistant role. * Experience working in an IT organization preferred * Proficient in Microsoft Office Suite (Excel, Word, PPT, Sharepoint) * Experience with M365 Copilot (preferred) * Excellent written, verbal and interpersonal communication skills, including presentations, who can assist with developing an overall communication plan * Maintain the highest integrity and confidentiality * Strong organizational skills, managing and prioritizing multiple assignments with ease * Ability to gather and summarize information for reporting purposes. * Experience working in a team-oriented, collaborative environment * Works under general supervision of senior level management * Ability to recognize and problem solve issues with limited/no supervision. * Regular, predictable, reliable onsite attendance is required #LI-Hybrid #LI-SY US Work Authorization US Work Authorization required. Markel does not provide visa sponsorship for this position, now or in the future. Who we are: Markel Group (NYSE - MKL) a fortune 500 company with over 60 offices in 20+ countries, is a holding company for insurance, reinsurance, specialist advisory and investment operations around the world. We're all about people | We win together | We strive for better We enjoy the everyday | We think further What's in it for you: In keeping with the values of the Markel Style, we strive to support our employees in living their lives to the fullest at home and at work. * We offer competitive benefit programs that help meet our diverse and changing environment as well as support our employees' needs at all stages of life. * All full-time employees have the option to select from multiple health, dental and vision insurance plan options and optional life, disability, and AD&D insurance. * We also offer a 401(k) with employer match contributions, an Employee Stock Purchase Plan, PTO, corporate holidays and floating holidays, parental leave. Are you ready to play your part? Choose 'Apply Now' to fill out our short application, so that we can find out more about you. Caution: Employment scams Markel is aware of employment-related scams where scammers will impersonate recruiters by sending fake job offers to those actively seeking employment in order to steal personal information. Frequently, the scammer will reach out to individuals who have posted their resume online. These "job offers" include convincing offer letters and frequently ask for confidential personal information. Therefore, for your safety, please note that: * All legitimate job postings with Markel will be posted on Markel Careers. No other URL should be trusted for job postings. * All legitimate communications with Markel recruiters will come from Markel.com email addresses. We would also ask that you please report any job employment scams related to Markel to ***********************. Markel is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of any protected characteristic. This includes race; color; sex; religion; creed; national origin or place of birth; ancestry; age; disability; affectional or sexual orientation; gender expression or identity; genetic information, sickle cell trait, or atypical hereditary cellular or blood trait; refusal to submit to genetic tests or make genetic test results available; medical condition; citizenship status; pregnancy, childbirth, or related medical conditions; marital status, civil union status, domestic partnership status, familial status, or family responsibilities; military or veteran status, including unfavorable discharge from military service; personal appearance, height, or weight; matriculation or political affiliation; expunged juvenile records; arrest and court records where prohibited by applicable law; status as a victim of domestic or sexual violence; public assistance status; order of protection status; status as a smoker or nonsmoker; membership or activity in local commissions; the use or nonuse of lawful products off employer premises during non-work hours; declining to attend meetings or participate in communications about religious or political matters; or any other classification protected by applicable law. Should you require any accommodation through the application process, please send an e-mail to the ***********************. No agencies please.

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. Day Shift - 7.5 Hours (United States of America) The Administrative Assistant will provide all clerical and administrative support for the Department (s). Responsible for the areas of purchasing, and budgeting to include document processing. Prepare Reports Monitoring and tracking of data. Work on special projects as directed by the Administrative Director. Interact with various departments to ensure compliance with various processes, rules and regulations. Prepare and design reports. Filing and other clerical activities Qualifications: 3-5 years' experience as an Administrative Assistant, Clerk, Receptionist or similar position in an office and/or other professional setting Salary: $24/hr-$26/hr Employment Non-Discrimination: Richmond University Medical Center is committed to equality of opportunity in all aspects of employment and provides full and equal employment opportunities to all employees and potential employees without regard to race, color, national origin, religion, gender identity, sex, sexual orientation, pregnancy, childbirth and related medical conditions and needs including lactation accommodations, physical or mental disability, age, immigration or citizenship status, veteran or active military status, genetic information, or any other legally protected status. If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant to assist our team in the greater Richmond area. The ideal candidate for this role will be a highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities Maintaining positive working relationships with internal and external partners. Reconciling PO receivers via Coupa. Invoice processing via Coupa. Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. Creating and maintaining vendor and employee master files. Reviewing and reconciling customer statements and accounts. Receiving, placing, and filling customer orders and purchase orders. Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities Excellent listening and communication skills. Intermediate proficiency in Microsoft Office Suite. Positive interpersonal skills with strong attention to detail. Ability to work in both a team environment and independently. Ability to thrive in a multitasking environment. Education and Experience 1+ years of administrative experience is required. Construction supply and equipment industry knowledge a plus. Experience with Coupa is preferred. Physical Requirements Must be able to sit or stand for prolonged periods of time. Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Administrative Assistant Facility: ASM Richmond - Altria Theater & Dominion Energy Center Administrative Assistant DEPARTMENT: Administration REPORTS TO: General Manager - Altria Theater FLSA STATUS: Salaried - Non-Exempt Administrative Assistant Position Summary: ASM Global-Richmond, the leader in privately managed public assembly facilities, has an excellent and immediate opening for an Administrative Assistant. Under the general direction of the General Manager of Altria Theater, the Administrative Assistant serves as the office manager of the administration offices for Altria Theater and Dominion Energy Center. This individual is responsible for the weekly daily activities required to answer incoming calls, oversee lost & found program, schedule part-time receptionists during performance evenings, assist both General Managers in calendar management among other duties as defined below. Essential Duties and Responsibilities: · ASM Richmond is seeking a skilled Administrative Assistant to deliver efficient secretarial and administrative support in a well-organized and timely manner. · This role involves working closely with executives, handling various tasks to streamline their work and communications. As an individual contributor, you will provide personalized assistance, ensuring smooth operations and effective communication. · Your responsibilities will range from managing schedules and correspondence to organizing meetings and maintaining confidentiality. · We require someone who is proactive, detail-oriented, and possesses exceptional organizational and communication skills. · Join our team and contribute to the success of our executives and the overall efficiency of our organization. Responsibilities · Act as the point of contact between the executives and internal/external clients · Undertake the tasks of receiving calls, take messages and routing correspondence · Handle requests and queries appropriately · Maintain schedules, arrange meetings and appointments and provide reminders · Make travel arrangements · Take dictation and minutes and accurately enter data · Monitor office supplies and research advantageous deals or suppliers · Produce reports, presentations and briefs · Develop and carry out an efficient documentation and filing system This position will also provide support to RPAC Inc., under the direction of its CFO and Treasurer, (Approximately 10 hours per month on average): · Providing all administrative support to the Treasurer · Providing any necessary administrative support to the RPAC Board Chair, Committee Chairs, and Directors o Set up quarterly Board Meetings conference calls o Distribute Board Meeting materials and meeting minutes to Board Members o Prepare Board Meeting Space, Including Establishing Quality Remote Technology as Necessary · Coordinating with ASM and RPAA on administrative matters as appropriate · Maintaining, in close coordination with Treasurer, ASM and McGuireWoods, all necessary RPAC documents, both current and historical, which should be on at least two separate servers, for risk management · Any other duties that may arise. Qualifications: · To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Requirements and skills · Proven experience as an Administrative Assistant, Senior Executive Assistant or in other secretarial position · Full comprehension of office management systems and procedures · Excellent knowledge of MS Office · Proficiency in English · Exemplary planning and time management skills · Up-to-date with advancements in office gadgets and applications · Ability to multitask and prioritize daily workload · High level verbal and written communications skills · Discretion and confidentiality · High School degree; additional qualification as personal assistant would be considered an advantage Other Qualifications Ability to work with limited supervision and as a team member Requires ability to work flexible hours, including nights, weekends, and holidays, in addition to normal business hours. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must be able to lift 50lbs..While performing the duties of this job, the employee is required to walk extensively.

Title: Administrative Assistant II Duration: 2 months Work Schedule: Monday-Thursday: 8:30 AM - 5:00 PM Friday: 8:30 AM - 12:30 PM Notes: Must be available for the full 6-week period (January 12 - March 14). Position involves walking and carrying or pulling a cart approximately ½ mile each way; no driving required. Requires flexibility to occasionally work past 5:00 PM and on holidays. Job Description Deliver materials to 2-3 nearby buildings daily, regardless of weather conditions. Pick up bills 1-2 times per day from another building about a half mile away. Perform daily data entry tasks. Provide general administrative support including copying, filing, and related duties. Skills Required Strong data entry capabilities. Ability to perform routine administrative tasks such as copying and filing. Ability to walk and transport materials using a cart over short distances multiple times per day. Experience Required 5+ years of administrative or related experience. Education Required High school diploma or equivalent. For more details reach at ********************* or Call / Text at ************ . About Navitas Healthcare, LLC: It is a certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.

For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are. Job Description Duties and Responsibilities Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma or GED equivalent required 2+ years experience as an administrative assistant Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information All your information will be kept confidential according to EEO guidelines.

Job DescriptionSalary: Negotiable - Based on Experience Front Desk Administrative Assistant Schedule: Monday Friday, 9:00 AM 5:00 PM Employment Type: Full-Time We are a compassionate and dedicated behavioral health provider serving the Petersburg community. Our mission is to provide exceptional mental and behavioral health services in a welcoming, supportive environment. We are currently seeking a professional and detail-oriented Front Desk Administrative Assistant to be the first point of contact for our clients, visitors, and staff. The Front Desk Administrative Assistant will be responsible for managing the daily front office operations, providing administrative support to staff and management, and ensuring that every client and employee receives a professional and welcoming experience. The ideal candidate will be prompt, punctual, and personable, maintaining a positive and organized environment at all times. Key Responsibilities Greet and welcome clients, visitors, and employees as they arrive at the office each day. Answer and route phone calls in a courteous and professional manner. Manage the front desk area, ensuring cleanliness, organization, and a professional appearance. Schedule and confirm client appointments as directed. Maintain client confidentiality in compliance with HIPAA and company policies. Collect, sort, and distribute mail, packages, and messages. Assist with data entry, filing, document preparation, and scanning. Maintain office supplies and inventory; place orders as needed. Support the coordination of meetings, staff schedules, and office communications. Prepare daily reports and updates for upper management. Provide administrative support to clinical and administrative teams as requested. Qualifications Minimum of 2 years of administrative support or front desk experience (preferably in a healthcare or behavioral health setting). Strong interpersonal and communication skills; able to interact with diverse populations in a professional and empathetic manner. Excellent organizational skills and attention to detail. Proficient with Microsoft Office Suite (Word, Excel, Outlook) and general office technology. Ability to handle confidential information with discretion and integrity. Dependable, prompt, and punctual arriving on time daily and maintaining consistent attendance. High school diploma or equivalent required; associate degree preferred. We ask that all applicants have: Professional demeanor and polished communication skills. Strong time management and multitasking abilities. Positive attitude and willingness to assist wherever needed. Ability to work independently and as part of a collaborative team. ***For IMMEDIATE CONSIDERATION please send your most current resume to our Human Resources Manager, Jennifer Palmer at: ************************************** - Thank you! We look forward to hearing from you soon!

Job Details Experienced Richmond Outpatient - Henrico, VA Full-Time High School $18.00 - $20.00 Hourly No Travel Required DayDescription If you are passionate about helping others and making an impact on those in your community, then Dominion Care is looking for you! For over 20 years, Dominion Care has offered a diverse and inclusive environment to empower those we serve to develop sustainable, lifelong skills through individualized quality services and support. Dominion Care's Outpatient department is seeking an Administrative Assistant who excels in providing top notch customer service along with an excellent ability to multi-task, problem solve and enjoys a fast pace and growing environment! In this role, you will manage front desk operations, provide vital administrative support, and assist the Office Manager with a variety of tasks to ensure smooth day-to-day operations-all while maintaining a welcoming and professional atmosphere for clients and staff. Dominion Care is a premier provider in which our passionate and innovative team will deliver sustainable, quality, whole-person care through a full continuum of therapeutic services to empower individuals in the development of skills necessary for success. We envision a society in which all people achieve their full potential for health, education, and well-being across the lifespan. As a Dominion Care employee, you will enjoy: Competitive Pay! Starting pay from $18/hr to $20/hr, based on experience Schedule: Monday-Friday - 10:00am-7:00pm Dominion Care Employee may be eligible for the following Perks & Benefits: College Tuition Reimbursement Millage Reimbursement Dental & Vision Medical insurance PTO Professional Development Training AAA Discounts Employee Assistance Program 15K Life Insurance Policy 401K Optional Pet Insurance Award Winning Company: Dominion Care won Top Workplaces in the Healthcare Industry! Accreditations: Dominion Care Academy and the Dominion Care ABA Therapy and Education Center, schools of Dominion Care are accredited by VAISEF (Virginia Association of Independent Specialized Education Facilitates). Dominion Care is accredited by CARF (Commission of Accreditation of Rehabilitation Facilities). Core Values: TRACK Teamwork Relationship Building & Communication Accountability Customer/Client Focus Know Yourself POSITION OVERVIEW We are seeking a highly organized and compassionate Administrative Assistant to join our team. This in-office position requires a professional who is passionate about helping others and can provide exceptional administrative support to ensure the smooth operation of our clinic. REQUIREMENTS: A minimum of 1-2 years of administrative experience in a medical or behavioral health setting is required. A high school diploma or equivalent is required. Must possess strong verbal and written communication skills. A solid understanding of insurance plans, including knowledge of benefits and eligibility, is a must. This includes experience with determining and submitting prior authorization requirements and identifying patient financial responsibility. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and experience with report writing are essential. Must have a valid, current Virginia Driver's License and be insurable to drive a company vehicle. Demonstrated ability to work both independently with minimal supervision and collaboratively as part of a team. Exceptional attention to detail and accuracy. A strong commitment to customer service and a genuine desire to assist others. ESSENTIAL DUTIES and RESPONSIBILITIES: Greet and assist patients, providers, and visitors in a professional, friendly, and helpful manner. Manage a multi-line phone system, directing calls to the appropriate staff members. Schedule patient appointments and support the Office Manager in maintaining provider productivity. Handle all incoming and outgoing mail and packages. Perform accurate data entry and maintain up-to-date records in our electronic health record (EHR) system. Coordinate and complete essential administrative tasks, including insurance verification, patient record requests, and service authorizations. Actively participate in team meetings to review and improve administrative functions. Maintain strict confidentiality and adhere to all HIPAA regulations. About the Company: At Dominion Care , founded in 1999, Care is what we do. From children to adults, families to individuals, our passionate mental health care providers across the state of Virginia are backed by accredited, evidence-based, and innovative therapeutic services and education for children, adults as well as the families that care for them. Over time, services have expanded to include academic, emotional, and behavioral support in private and public settings; community-based mental health; care for those with intellectual and developmental disabilities; outpatient therapy, psychological assessments, psychiatric medication management, and substance abuse services, regardless of age.

Title: Administrative Office Specialist - #ARS01065 State Role Title: Admin Office Specialist-III Hiring Range: Minimum $38,178 commensurate with experience. Pay Band: 3 Agency Website: ***************************** Recruitment Type: General Public - G History lovers will be captivated by Colonial Williamsburg, where you can experience living history through carriage rides, fife and drum performances, gardens, and local shops and inns. The Williamsburg-Jamestown-Yorktown area brings American history to life with colonial homes, period costumes, and immersive experiences. If you're passionate about helping others and want to work in a place that offers both professional purpose and personal enrichment, Williamsburg could be the perfect place to grow your career. Why Join Us? ✅ Purpose-driven work ✅ Inclusive, supportive teams ✅ Great state benefits Job Duties: In partnership with people with disabilities, the DRS Field Rehabilitation Services Division assists individuals with disabilities to make informed choices that will maximize their employment through coordinated service delivery. DRS staff will assist the Workforce Network to deliver quality workforce services to individuals with disabilities who want to work and employers seeking to hire them to the extent that this provides benefit to the DRS program. DARS is seeking an Administrative Office Specialist to perform the following job duties: Case management support: Provide case management assistance with comprehensive vocational rehabilitation services which result in employment and enhanced independent living. Administrative/Fiscal Management: Responsible for daily administrative operations of direct customer service delivery office. Office Services Support: Performs a variety of clerical/administrative tasks to support office maintenance and operation. Case documentation: In a quality manner, concisely documents the provision of services reflecting maximum customer input into the decision-making process. Other duties and/or special projects as assigned. Completes duties and/or projects as needed or directed by supervisor. Minimum Qualifications: The ideal candidate will have: Knowledge/Experience - Experience in human service delivery methods. Working knowledge of office procedures, tracking systems and work task organization. Working knowledge of Windows based computer software or similar word processing software. Skills/Abilities - Demonstrated ability to establish and maintain effective working relationships with individuals from varying social and economic environments; to communicate effectively orally and in writing. Ability to interpret and apply established policies and procedures in the provision of services. Ability to organize and manage multiple and sometimes unrelated responsibilities in a timely manner; to prioritize duties and exercise good judgement following established policy and procedures. Additional Considerations: Experience with financial transactions, bookkeeping, procurement, accounts payable, and the processing of invoices. Special Instructions This has been designated a sensitive position under Va. Code § 2.2-1201.1. A fingerprint-based criminal history check will be required of the finalist candidate. Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Contact ***************************** for assistance. Minorities, Individuals with disabilities, Veterans, AmeriCorps, Peace Corps, and other National Service Alumni are encouraged to apply. To Apply: Equal Opportunity Employer State applications will only be accepted as submitted online by 11:55 p.m. on the closing date through the Commonwealth of Virginia's New Recruitment Management System. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. PageUp will provide you with confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Contact Information: Name: Human Resources Email: ***************************** In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Summary/Objective We are a high-volume dermatology practice searching for a business office representative who either has a certification in medical coding or is studying to receive one in the near future. This listing is for a full-time hybrid position in our Richmond, VA office and may include a combination of medical coding, insurance and self-pay billing, self-pay collections, and medical records processing. The ideal candidate will be extremely detail oriented, an expert multitasker, and an independently motivated worker who takes initiative and has a strong desire to learn. This person will be working closely and collaboratively with our current team to reach shared professional goals and meet project deadlines. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Proficiency in Veradigm medical software preferred. Experience using Microsoft Office Suite programs including Word, Excel, Teams, and Power Point required. Utilizes knowledge of CPT, ICD-10, HCPS coding guidelines plus all applicable federal, state, local, and payer specific directives to analyze and interpret patient medical records, encounter sheets and/or reports in order to assign, verify, and/or sequence accurate codes from the patient medical records. Identifies, analyzes, and resolves claim denial payment issues according to established departmental policies and independently resolves all coding associated payer denials by providing supporting medical documentation to the payer or correcting the internal claim error. Efficiently assists customers with patient billing inquiries. Identifies unpaid balances (insurance and patient) through A/R reports and takes appropriate actions. Generates revenue by making payment arrangements; collecting accounts; monitoring and pursuing delinquent accounts. Collects delinquent account balances by establishing payment arrangements with patients; monitoring payments; and following up with patients when payment lapses occur. Assists in reviewing accounts and preparing them for outside collections. Posts patient and insurance payments (including electronic payments) and performs daily reconciliation of payments. Communicates regularly with providers as needed to clarify documentation issues or other related issues pertaining to both coding and billing. Completes medical form requests, supplies patients with completed documentation, including but not limited to cancer policies and disability request forms. Issues billing statements and tracks payments for the release of medical records in accordance with federal and state guidelines. Follows procedures, protocols, and rules to perform job duties while adhering to policies set forth by the company. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Required Skills Patient Care Focused Ethical Conduct Personal Effectiveness/Credibility Technical Capacity Time Management Attention to Detail Communication Skills Collaborative Problem Solving SupervisoryResponsibility This role has no supervisory responsibilities. Employee reports directly to the Bookkeeping supervisor. WorkEnvironment After a 90-day probationary period this job will operate in a hybrid office setting where the employee will work every other day in the office/ at home. Employee will utilize standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. PhysicalDemands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is largely a sedentary role. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Perform tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, use of a computer and using general office equipment - fax machines, telephones, copiers, and scanners. Have a sufficient ability to communicate, through sight, hearing, and/or otherwise, to perform assigned tasks, and maintain proper job safety conditions. Demonstrate cognitive ability to: Follow directions and routines Work independently with appropriate judgment Concentrate, memorize, and recall Identify logical connections and determine the sequence of response Position Type and Expected Hours of Work This is a full-time position. Days and typical hours of work are Monday through Thursday, 7:30 a.m. to 5 p.m. and Fridays 7:30 a.m. to 12:45 p.m. Travel No travel is expected for this position. Required Education and Experience High school diploma or GED diploma. Knowledge of ICD-10, CPT and HCPCS. Must have experience with insurance follow-up on denials and appeals. Preferred Education and Experience Three years of experience in the medical field. Certified Professional Coder certification or an associate's degree in medical coding. Additional Eligibility Qualifications None required for this position. Work Authorization/Security Clearance Must be authorized to work in the United States of America. Must acknowledge and agree to the practice's drug and alcohol policies and a criminal background check. Dermatology Associates of Virginia is an Equal Employment Opportunity (EEO) employer.

Do you have strong legal collections experience, a positive attitude, and a great work ethic? If so, join a dynamic local government law office. The County Attorney's Office seeks a full-time Administrative Specialist to support the Collections Team and Administrative Team, involving a variety of tasks related to finance, tax, and local government law. We are seeking a candidate with strong credentials and a zealous work ethic who can work with a team and be a self-starter. If you want to join a great place to work and provide excellent service to the Prince William County, this is the Office for you! About this role: This position will: * Assist in creating and maintaining electronic files for the Collections Team using several databases * Working collectively in a team environment * Assisting with administrative support for the office * Preparing warrants in debt for filing for the Finance Department, Housing and Department of Social Services * Securing judgement abstracts and following up to confirm they are properly recorded * Preparing post-judgment garnishments for Department of Social Services, Housing PWSIG and property code, * Disseminating bankruptcy checks received by Trustees * Assisting with subrogation matters * Providing administrative support to attorneys and paralegals * Assisting the Administrative Team with daily office telephone coverage and administrative tasks The successful candidate will represent the County Attorney's Office while working under the supervision of their Administrative Coordinator. MINIMUM REQUIREMENTS: High School diploma or G.E.D. and 2 years of administrative experience in conjunction with legal collections knowledge. PREFERENCES: Knowledge of finance, tax, collections, bankruptcy, and local government preferred. WORK SCHEDULES: Monday through Friday, 8:00 a.m.- 4:30 p.m. (7.5-hour workday with 1-hour lunch break) HIRING SALARY RANGE: $25.44 - $36.98 Hourly Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. We also offer great benefits including: * Retirement from the Virginia Retirement System (VRS) * 401a and 457 retirement savings and investment plans * Paid Annual Leave * Paid Personal Leave * Paid Sick Leave * Paid Holidays * Optional Group Medical and Dental Health Plans * Optional Group Life Insurance * An Employee Assistance Program (EAP) * Career Development Opportunities Full time positions with Prince William County Government qualify for Public Service Loan Forgiveness. Click here PSLF for additional information. NOTE: The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. To view the class description in its entirety, click here. Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SEE YOURSELF HERE!