Administrative associate jobs in Saint Clair Shores, MI

Gulla CPA is a rapidly growing CPA and advisory firm seeking a dedicated Super Admin to support firm operations, tax workflows, and client coordination. This role is essential in ensuring smooth communication, accurate information flow, and efficient tax processing so our CPAs and specialists can stay focused on high-level client work. The Super Admin plays a key role in maintaining workflow quality and keeping engagements on track from the moment a client submits documents to the final e-filing of tax returns. Role Summary The Super Admin manages tax processes, client communication, and firm technology to ensure that every engagement moves smoothly from start to finish. This role requires attention to detail, strong communication, and the ability to coordinate across multiple teams while maintaining compliance and accuracy. Key Responsibilities 1. Client Coordination and Information Gathering Communicate with clients to collect required tax and accounting documents Review submissions for completeness and accuracy before sending to the professional team Guide clients through secure document upload and electronic signature steps Track client responses and follow up to prevent bottlenecks or workflow delays 2. Tax Process and Workflow Support Stay fully knowledgeable about the firm's tax process, deadlines, and compliance requirements Work closely with tax preparers, reviewers, and partners to keep engagements on schedule Monitor workflow systems to ensure tasks progress from preparation → review → delivery Organize and maintain engagement files for audit readiness and team reference 3. Technology and Systems Management Maintain strong working knowledge of firm tools including: CCH Axcess AssureSign QuickBooks Online Other systems used for tax and accounting processes Ensure proper data entry and accurate digital records Support team members with basic system or client delivery issues Maintain updated templates, checklists, and digital filing structures 4. Finalization and E-Filing Confirm receipt of all required signatures and payments before finalizing returns E-file federal and state tax returns accurately and track acknowledgment receipts Save final signed copies, payment records, and e-file acknowledgments in secure storage Verify all deliverables are complete and filed according to firm policy Qualifications Experience in a tax, accounting, admin, or operations environment Strong organizational skills and attention to detail Excellent written and verbal communication skills Ability to manage multiple deadlines and follow structured processes Comfortable working with technology, digital workflows, and client portals Familiarity with CCH Axcess, AssureSign, QuickBooks Online, or similar systems (preferred) Ability to work independently while supporting a fast-growing team What We're Looking For A proactive problem-solver who keeps work moving Someone who values accuracy and organization A strong communicator who can coordinate between clients and internal teams A reliable team member who thrives in a growing, systems-driven firm What We Offer A role where your work makes a real impact on the success of the firm A collaborative culture that values reliability, initiative, and growth Competitive compensation based on experience PTO, holidays, 401(k), and health insurance for full-time employees A chance to grow alongside a firm that's scaling nationally Who We Are at Gulla CPAs & Advisors Since 2019, Gulla CPA has grown from a humble local firm to a trusted financial partner serving business owners across the U.S. and internationally. Our Mission: To empower business owners with financial clarity and proactive strategies so they can take control of their financial journey. We're a dynamic CPA and advisory firm offering: Accounting Tax Compliance Tax Advisory & Consulting Fractional CFO Services Ready to be the person who keeps everything running smoothly? Apply today and help us build something extraordinary.

The purpose of this position is to assist the RouteOne team with facilities and administrative support as well as support the CEO and other company executives as needed. Responsibilities include but are not limited to: Working closely with the CEO and managing the executives' schedules, travel, and other related duties, acting as the first point of contact for employees and visitors, filing, maintenance coordination, day-to-day functions of the office, and other ad hoc projects related to Human Resources responsibilities. Job Responsibilities Greet visitors and direct them to the appropriate office/personnel. Order and support lunch requests on a weekly basis based on leadership requests for meetings, company events, etc. This may include lunch setup and cleanup as needed. Act as first point of contact with customers and vendors providing a strong customer service image for the company. Provide professional and administrative support in all areas for the executives, including scheduling meetings for CEO and other Executives Schedule travel (airfare, hotel, and car rental) for CEO and other officers. Review and approve all other non-executive travel to confirm that company guidelines are followed, as needed. Event registration for CEO and other officers. Assist HR department with recognition awards and employee gift ordering. Maintain confidential files in line with company policies and government regulations. Assist Accounting team with processing accounts payable checks, certified mailings, bank deposits and other related transactions. Conduct clerical duties, including filing, answering phone calls, preparing documents, etc. Responsible for badge management for new and existing employees. Maintain clean and safe atmosphere around offices. Communicate company-wide messages concerning office related announcements, events, and office etiquette. Work with Security team to audit and maintain RouteOne facilities and related policies and procedures. Respond to maintenance requests and serve as the point of contact for office inquiries. Order office and shipping supplies as needed. Collect, sort, and distribute mail. Assist with scheduling, booking, and planning company events and meetings Assist in preparation and onboarding of new hires, including equipment distribution, I-9 support, , badge management, and conducting tours. Assist in ad-hoc projects as needed. Maintain safety, security, and privacy standards throughout all areas of responsibility. Knowledge Basic knowledge of facilities maintenance principles, procedures, and best practices. Experience in event planning a plus. Experience working with a diverse workforce a plus. Prior administrative experience in a corporate setting a plus. Skills Proficient in Microsoft Office products, including but not limited to: Word, PowerPoint, Excel, Outlook, and Visio. Abilities Ability to communicate information and ideas, both orally and in writing. Self-starter with excellent communication skills with an upbeat attitude. Ability to work in a team environment. Ability to exercise sound judgment and develop creative solutions. Organized and able to manage time/projects with a strong attention to detail. Ability to work with all levels of staff and management. Excellent writing skills. Other Essential Requirements High school diploma or a Bachelor's degree in business, administration, or a related field. 1-2 years' experience in an office setting a plus. Exceptional time management. Able to prioritize tasks to optimize productivity.

Blue Chip Talent , in partnership with a commercial real estate investment organization, is seeking a skilled Administrative Assistant. This role is responsible for supporting ownership and internal teams, managing office tasks, and assisting with document preparation and tenant paperwork. Job Duties Provide general administrative support, including heavy typing and document formatting Manage calendars and appointments for ownership using Outlook Collaborate with accounting and finance teams on internal processes Assist with tenant contract preparation and property documentation Transcribe documents from dictation with high accuracy Answer and direct multi-line phone calls professionally Support light collections efforts as needed Maintain organized digital and physical filing systems Skills & Experience Required: Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Teams Strong written and verbal communication skills Excellent organizational and task management abilities Ability to work independently and handle multiple responsibilities Desired: Familiarity with lease agreements, contracts, or legal documentation Experience supporting real estate or property management operations *"Blue Chip Talent is an award-winning and woman-owned talent solutions provider based out of Bloomfield Hills, Michigan. For over 30 years, we've specialized in IT, Engineering, and Professional Services staffing-now serving clients in 37 states and counting. We connect the market's elite talent with top employers, pairing exceptional white-glove service with proven hiring results to drive innovation and fuel growth. We offer industry-leading benefits options and are proud to be an Equal Opportunity Employer (EOE) that values merit-based recruitment centered around technical ability, skillset, and alignment with our employing partners."*

Department Administrator Assistant-Japanese language skills required. Our client in Saline, MI is looking for a Department Administrator Assistant. This is a contract position. What You Will Do: Our Client is looking for a highly motivated and customer service focused Departmental Administrative Assistant for our Systems & Electronics Planning Division. The primary responsibility of this role is to provide administrative support to the Division Vice President, Executive Team, and Departments. Your contributions will support our mission to deliver world-class electronics systems to our customers. Responsibilities: Provide comprehensive administrative support to the Division Vice President including schedule management, travel arrangements, support of visitors, preparation of documents/materials/correspondence, coordination of division level meetings/events, tracking and reporting status of projects/activities, etc. Provide administrative support to the Division's Executive Team and Departments including travel arrangements, coordination of department level meetings/events, leading safety & 4S activities, onboarding/offboarding, etc. Manage multiple activities/requests simultaneously with self-motivation, resourcefulness, and prioritization to achieve deadlines and output expectations. Organize, maintain, and create electronic and physical files/documents ensuring confidentiality and compliance. Utilize Microsoft 365 tools to manage storage, sharing of information, and document creation. Assist with budget planning, tracking, accruals, and processing of invoices/expenses. Timely and accurate submission of expense reports and invoices with strong knowledge of policies, processes, and necessary systems to ensure compliance. Create and update reports and visualization tools to simplify complex data for easy understanding. Conduct independent research and obtain information for complex reports and special assignments. Develop, standardize, and continuously improve the processes necessary for your work and function of the Division. Maintain network and knowledge necessary to act as a resource for general administrative support to all members in the Division. Contact company personnel at all organizational levels to gather information in support of department & division operations. Manage ordering and organization of office supplies and equipment. Manage or coordinate small projects providing cost-effective solutions. Maintain division & department seating and organizational charts. Maintain division and department SharePoint sites and access. Order non-general supply as needed and monitor non-general supplies budget and make recommendations to managers regarding purchase decisions. Provide language support and translation of meetings and documents between Japanese and English. Including coordination of travel and events within Japan. Handle special projects, and perform other duties as assigned. Basics: Must have Japanese language proficiency, Ariba Purchase Order systems experience, and strong MS EXCEL. 5+ years of experience providing administrative support to Department (GM level) or above. High school diploma or GED. Excellent communication and interpersonal skills, including demonstrated ability to collaborate effectively with a wide variety of stakeholders and members at all levels of the organization. Strong focus on customer service and demonstrated success working in teams. Ability to present concepts visually in graphs, tables, charts, and other methods. Proficiency with Microsoft 365 tools (Word, Excel, PowerPoint, SharePoint, Teams, OneNote, etc.). Candidates must successfully pass an Excel Test prior being submitted. Experience managing expenses and invoices including working knowledge of Ariba/SAP, Chrome River, and Time & Projects systems. Experience managing significant volume of design-in invoicing. Ability to maintain confidentiality of sensitive or proprietary information. Ability to be independent and a self-starter, managing time effectively. Proficient at managing multiple requests, prioritizing, and communicating status of progress. Must be able to accurately assess resources needed to complete tasks and escalate when priorities conflict. Able to remain composed during times of stress and demonstrate flexibility. Attention to detail and strong organizational skills in a dynamic environment. Proven success identifying and implementing changes to projects and processes to ensure continuous improvement. Ability to work on-site on a regular basis including overtime (up to ~10%) and limited travel as necessary How You Will Be Successful: Envision the Future Communicate Honestly and Broadly Seek Technology and Business “First” Embrace Diversity and Take Risks What We Offer: Competitive Salary Comprehensive Benefit Package 401(k) with matching contributions Paid Time Off Employee Discounts Free training on all Altair products Why Work with Us: Altair is a global technology company providing software and cloud solutions in the areas of data analytics, product development, and high-performance computing (HPC). Altair enables organizations in nearly every industry to compete more effectively in a connected world, while creating a more sustainable future. With more than 3,000 engineers, scientists, and creative thinkers in 25 countries, we help solve our customer's toughest challenges and deliver unparalleled service, helping the innovators innovate, drive better decisions, and turn today's problems into tomorrow's opportunities. Our vision is to transform customer decision making with data analytics, simulation, and high-performance computing. For more than 30 years, we have been helping our customers integrate electronics and controls with mechanical design to expand product value, develop AI, simulation and data-driven digital twins to drive better decisions, and deliver advanced HPC and cloud solutions to support unlimited idea exploration. To learn more, please visit altair.com Ready to go? #ONLYFORWARD At our core we are explorers; adventures; pioneers. We are the brains behind some of the world's most revolutionary innovations and are not only comfortable in new and unchartered waters, we dive headfirst. We are the original trailblazers that make the impossible possible, discovering new solutions to our customer's toughest challenges. Altair is an equal opportunity employer. Our backgrounds are diverse, and every member of our global team is critical to our success. Altair's history demonstrations a belief that empowering each individual authentic voice reinforces a culture that thrives because of the uniqueness among our team.

We were recently engaged in a new search for an Office Administrator on a direct hire basis for our client in Oakland County. Title: Office Administrator Working Arrangement: In office Hours: 8:00am - 5:00pm or 7:00am - 4:00pm Salary Range: 50K- 60K ( Salary depending upon experience and education) Responsibilities for the Office Administrator • Key Responsibilities Track and maintain subcontractor insurance certificates, ensuring compliance before payment release. Manage the circulation, filing, and organization of documents across internal departments. Oversee office filing systems and handle incoming/outgoing mail. Submit Notices of Commencement and prepare permit applications (building, gas, electric), including coordinating drawings. Reconcile company credit card statements and match receipts. Maintain office and kitchen supply inventory; manage printer/plotter/scanner supplies. Answer phones, schedule weekly meetings, and provide general administrative support. Prepare subcontractor waivers for construction draws and distribute documents for bidding. Conduct research using city assessor and building department resources. Draft letters, memos, and other correspondence as needed. Qualifications Construction industry experience strongly preferred. Ability to read and interpret documents with intermediate proficiency. Strong basic math, critical thinking skills. Proficiency in MS Office, PDF Education: High school diploma + 5+ years construction experience.

Description Job Title: NSO Administrative Specialist Department: Clinics Reports To: NSO Administrative Specialist Lead FLSA Status:Non- Exempt NSO Administrative Specialist will provide exceptional customer service to client/patient who arrive at NSO integrated clinics. They must share a strong knowledge of NSO's programs, services while responding to client/patient's and clinic staff, processing documentation, responding to facility and equipment needs, and performing additional clerical duties to optimize clinic operations. They must meet or exceed key metrics related to their productivity performance. Successful candidates must possess strong communication skills, time management, and organizational skills. Job Duties: Answer phone calls and process mail and additional requests as needed Greeting clients/patients and other guests arriving to the facility Coordinate and manage check-ins and perform insurance verification Manage co-pay payments and clients/patients account balances Receive packages and process mail Prioritize and deliver messages and incoming requests to clinicians Manage meetings, room reservations, clinician office reservations, etc. Send appointment letters/ make reminder calls each day Scan/ label and upload documentation to electronic system. Distribute and document date signed copies of treatment plans are provided to clients/patients Process referrals, incident reports, medical records requests, and authorizations. Enter authorizations and follow-up with errors Perform other clerical duties such as filing, photocopying, transcribing and faxing Opening clinic building when assigned Courier between facilities Resolve facility issues (e.g. broken printers, copiers, etc.) Manage Check request and invoices Education: High School Diploma or equivalent Minimum Required Experience: 1-year minimum experience in an administrative assistant, receptionist, clients/patient/ patient facing or related role. Additional Requirements Proficiency in MS Office (Word, Excel, PowerPoint & Outlook) Ability to learn additional software Proficiency in general office equipment (PC, printer/fax/copier, telephony system) Proficiency in data entry, filing Experience in a multi-line phone/telephony system Valid Michigan Driver's license/access to private transportation DISCLAIMER MESSAGE: The above elements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and duties of personnel so classified, or a contractual commitment, and NSO retains the right to amend or revise this job description at any time. NSO is an Equal Opportunity Employer and is committed to excellence through diversity and considers candidates without regard to sex (including pregnancy related conditions) genetic information, race, color, weight, height, religion, nation origin, citizenship, age, disability, martial or veteran status, misdemeanor arrest record, sexual orientation, transgender status or gender identity or any other legally protected status

Employment Type: Full-Time, Entry Level Department: Legal Support CGS is seeking a Paralegal to process electronic legal instruments, assist with trial prep and hearings, and provide additional legal support for a large federal agency. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success: * A Paralegal/Administrative Specialist performs, but is not limited to the following duties: * Provide Apprentice examination of legal instruments * Review legal instruments (completeness of information, proper execution) * Provides direct support to Litigation Support Unit, attorneys and paralegals regarding functional and administrative duties as needed * Determine correctness of action (per Government regulations, procedures, etc). * Research records (to ascertain conditions that might preclude action) * Assists with various tasks within the Litigation Support Unit on a daily basis to include the processing of data and evidence for cases and the completion of discovery productions * Assist with the preparation of trial and hearing presentations and demonstratives * Collects and compiles statistical data as necessary for various reports * Provide assistance within the Administrative Division on project-based work as well as coverage of administrative duties during employee vacations * Proficiency with numerous software and databases including, but not limited to, MICROSOFT SUITE. Qualifications: * Attention to detail and the ability to read and follow directions * Good oral and written communications skills * Two-year undergraduate degree or equivalent Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package. * Health, Dental, and Vision * Life Insurance * 401k * Flexible Spending Account (Health, Dependent Care, and Commuter) * Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Phone: ***************** Email: [email protected] #CJ $45,000 - $55,000 a year We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Welcome to NEURA Robotics, the innovator of the robotics world. Our goal is to equip collaborative robots with groundbreaking cognitive capabilities to enable safe and intuitive collaboration with h

Job Details Warren MI - Warren, MIDescription About Us: Avaneer Dental Studio, part of the Catalis Dental Lab Partners premier network, is an innovative dental laboratory specializing in high-quality restorations. You will be responsible for providing exceptional front desk support and customer service in a dental manufacturing lab setting. Your primary role will be to greet and assist visitors, answer phone calls, direct calls to the correct departments, and provide general administrative support. Your knowledge in dental lab terminology is imperative. Your friendly demeanor, excellent communication skills, and attention to detail will contribute to the smooth operation of our lab and ensure a positive experience for our clients. Key Responsibilities: Managing Phone Calls: Answer incoming calls promptly and courteously. Respond to inquiries, provide information, and transfer calls to the relevant individuals. Take accurate messages and ensure they are delivered promptly. Communication Coordination: Liaise with clients, dental offices, and lab personnel to ensure clear and effective communication. Relay important messages, updates, and requests accurately and promptly. Greeting and Welcoming Visitors: Welcome clients, vendors, and other visitors with a warm and professional demeanor. Direct them to the appropriate department or personnel and ensure a comfortable and welcoming atmosphere in the reception area. Scanning documents and data entry Invoicing and Billing Administrative Support: Assist with various administrative tasks, including data entry, filing, document preparation, and maintaining records. Help with inventory management and order office supplies as needed. Customer Service: Provide exceptional customer service by addressing client inquiries, concerns, and requests in a friendly and professional manner. Ensure clients feel valued and supported throughout their interactions with the lab. Office Maintenance: Keep the reception area clean, organized, and presentable. Monitor and maintain office supplies, including brochures, forms, and informational materials. Confidentiality and Security: Maintain strict confidentiality regarding client information and proprietary lab procedures. Adhere to security protocols to ensure the safety and privacy of sensitive data. Shipping and Receiving Other duties that may be assigned. Qualifications Qualifications and Skills: High school diploma or equivalent. Dental Industry Experience- this is a MUST HAVE. Previous experience as a receptionist or in a customer service role is preferred. Excellent verbal and written communication skills. Proficient in using phone systems, computers, and office software (e.g., Microsoft Office Suite, scheduling software). Strong organizational and multitasking abilities. Attention to detail and accuracy in data entry and record keeping. Ability to handle stressful situations calmly and professionally. Knowledge of dental terminology and procedures is a plus Why Join Us? Work in a state-of-the-art dental lab with cutting-edge technology. Competitive salary with opportunities for growth and skill development. Full benefits package to include health, dental, vision, life coverage and paid time off 401(k) with employer match Be part of a team of passionate, skilled technicians dedicated to excellence. Exposure to advanced ceramic techniques and new material innovations.

Job DescriptionBenefits: 401(k) Health insurance Paid time off Parental leave Vision insurance Who We Are Incingo is a medical cost containment company that helps manage everything from short-term post-op to catastrophic care for workers compensation claims. We use our nationwide network of proven, credentialed vendors and create customized programs for efficient authorizing and shipping of medical supplies. We also coordinate medical transportation, home health care and in-home modifications. We are located in the heart of downtown Ann Arbor and we are looking for a full-time Claims Administrative Specialist. Hybrid work is available, prefer candidates in Michigan. We offer a best-in-class benefits package with a flexible work environment. Our culture is one of caring and collaboration, and we enjoy a team-oriented environment. Visit our website or LinkedIn to learn more. What Youll Do Organize and maintain files along with the administration inbox Answer phones, emails, and communicate with customers as well as internal staff Communicate by phone and via email with case managers/adjusters Enter data into systems and report like spreadsheets Facilitate resolution of open receivables by review of HCPC coding, product, payment agreement, fee schedule and/or authorization terms. Work independently and as part of a team on invoice renegotiations, vendor management, and provider and patient relations Maintain accurate documentation of claim files in multiple databases Work with team to conduct cost analysis and identify margin opportunities Verify and audit charts and coding discrepancies. Review claim ERA, review denials, follow up with insurance providers on denials, correct claims and re-submit as needed. Follow up with insurance groups and patients for payments and collections. Assist patients with billing concerns & inquiries via phone Review EOBs and address denial and partial payment of invoices in a timely and accurate manner Demonstrate performance aligned with WRS guiding principles, including caring, collaboration, trustparency, and innovation What Youll Bring High School Diploma (or equivalent); college degree preferred Knowledge in Account payables and receivables Knowledge with CPT and HCPC codes 1-3 years experience in medical billing/coding A customer focused approach to tasks and responsibilities Must be analytical and solution-oriented with excellent problem-solving abilities, superior follow-up skills, and the ability to shift gears frequently throughout the day Excellent verbal and written communication skills Intermediate experience with excel database Familiarity of workers compensation state fee schedules preferred Flexible work from home options available.

Paralegal/Trademark Administrative Specialist needs 5 years of relevant experience in trademark docketing and legal formalities Paralegal/Trademark Administrative Specialist requires: Experience working outside of the US on documentation formalities such as legalization and apostille is preferred Hybrid with onsite presence 2/3 days a week Notary Public certification Paralegal or Trademark Docketing Playbook Familiarity with DocuSign and FedEx system Advanced skills in Microsoft Office Suite Proficiency in Excel, PowerPoint, and SharePoint a plus Familiarity with Anaqua a plus Prefer a Bachelors degree in Legal Assistant or Paralegal studies from an ABA accredited university Organize and maintain physical and electronic legal files. Paralegal/Trademark Administrative Specialist duties: Manage shared documents, folders, etc Maintain agendas for team meetings and minutes/notes for follow up actions Pulling Reports for Generating TM Schedules for Agreements

Genie Healthcare is looking for a Administrative to work in Nursing Staffing Scheduler for a 12.71 weeks travel assignment located in Detroit, MI for the Shift (5x8 Days - Please verify shift details with recruiter, 07:00:00-15:00:00, 8.00-5). Pay and benefits packages are estimated based on client bill rate at time the job was posted. These rates are subject to change. Exact pay and benefits vary based on several things, including, but not limited to, guaranteed hours, client changes in bill rate, experience, etc. Benefits: Medical Insurance, Dental Insurance, Vision Insurance, 401(k) with company matching (50% up to 6% of what you contribute)

Position Classification: Full-Time Regular Detroit, Michigan. About This Opportunity The Office Administrator is a key member of Rockford's Detroit team, responsible for providing executive-level administrative support to the Vice President, managing day-to-day office operations, and ensuring the seamless coordination of business development, client engagement, and internal team activities. This individual serves as the central connector for the Detroit office, balancing professionalism, initiative, and discretion while handling diverse responsibilities ranging from CRM and client communications to office management and event coordination. The ideal candidate is resourceful, highly organized, and capable of anticipating needs in a fast-paced environment. Key Responsibilities Executive Support * Provide comprehensive administrative support to the Vice President, including calendar management, travel coordination, correspondence, and document preparation. * Handle confidential and time-sensitive information with discretion. * Prepare meeting materials, agendas, and notes; track action items and ensure timely follow-up. CRM & Business Development Support * Serve as the Detroit office point of contact for CRM (Salesforce) management and reporting, ensuring accurate data entry and pipeline tracking. * Support business development initiatives, including client outreach coordination, meeting preparation, and follow-up communications. * Office Management * Oversee general office operations, including supply ordering, equipment coordination, and vendor relationships. * Serve as the liaison between the Detroit office, Rockford IT, and the Building Manager regarding technology, facilities, or workspace issues. * Ensure the office environment remains professional, welcoming, and aligned with Rockford's culture and standards. Team and Culture Coordination * Plan and coordinate team-building events, volunteer activities, and local employee engagement initiatives. * Support onboarding of new Detroit employees, ensuring a smooth and positive start. * Assist with scheduling and logistics for visiting executives, clients, and partners. General Administrative Excellence * Maintain organized systems for tracking documents, expenses, and internal communications. * Contribute to process improvements and office efficiency. * Foster a culture of collaboration, professionalism, and continuous improvement within the Detroit office. * Provide operations support as needed, including administrative tasks such as assembling project manuals, creating subcontracts, managing Procore administration, preparing bid packages and conducting subcontractor follow-up, and assisting with project close-out and commissioning activities.

Job Description Property Administrator Support Specialist StoryPoint Group Traveling Property Administrator / Support Specialist Job Type: Full Time Benefits: Wages on Demand - Daily pay available Medical, Dental, Vision, 401k Generous PTO Cell Phone Reimbursement Position Summary: The Property Administrator Support Specialist will perform and/or oversee all office activities of a residential/retirement community. Maintain an accurate reporting system of resident accounts and office processes within assigned timelines. The Property Administrator Support Specialist will travel daily to assigned communities. Required Experience for Property Administrator Support Specialist: Associates Degree or equivalent experience. 2-4 years of experience in property management. Ability to write clearly and concisely. Ability to effectively communicate verbally with individuals and both large and small groups. Ability to effectively work collaboratively as part of a team. Strong proficiency with Microsoft Office Applications. Accounting or financial experience preferred. Forecasting/projections experience preferred. Administrative experience required. Knowledge of Yardi. Travel Required Primary Responsibilities: Carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. Perform all occupancy changes within Yardi including- Move ins, Move Outs and Transfers. Complete resident billing of monthly rental fees and other miscellaneous charges. Complete SOX Compliance required reporting. Collect, process, deposit and record all income, and notify residents of non-payments. Perform month end closing procedure and ensure that reports are accurate and submitted in a timely manner. Maintain and update the property file system on work orders, general correspondence, residents, employees, etc. Maintain Certificates of Insurance with vendors/contractors. Provide quality, professional service to the residents. Enter lease renewals and move-in/move-out paperwork processing in Yardi. Process purchase invoices on a weekly basis. Maintain SOX documentation. Payroll administration, including pay package, termination packages, and payroll transmittals. Purchase and supervise the maintenance of all office and administrative supplies and equipment. Maintain vendor third party agreements and code of conduct. Additional duties as assigned or needed Maintain a positive attitude which supports team performance and productivity Supports the Mission, Values, and Vision of Senior Village Management. Work toward continual improvement of the overall organization. Responsible for pursuing receivables/collection of outstanding unpaid rents Implement and conduct structured receivables collection Conduct general ledger review Some training may be required. Collaborate with team to forecast operations with 98% accuracy 4 months out May be responsible for more than one community To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. General Working Conditions: This position entails standing for long periods of time. While performing the duties of this job, the employee is required to communicate effectively with others, sit, stand, walk and use hands to handle keyboard, telephone, paper, files, and other equipment and objects. The employee is occasionally required to reach with hands and arms. This position requires the ability to review detailed documents and read computer screens. The employee will occasionally lift and/or move up to 25 pounds. The work environment requires appropriate interaction with others. The noise level in the work environment is moderate. Occasional travel to different locations may be required. Connecting Seniors, Families and Communities For over 37 years, our senior living communities have served seniors and their families across Michigan, Ohio, Indiana, Iowa, Kentucky, and Tennessee, with each location offering unique services including independent, enhanced, and assisted living, as well as memory care and rehabilitation and skilled nursing. Through forming authentic connections and committing to creating the absolute best experiences each day for our residents and their families, we've created a special culture within our communities that allows our employees to do their best work and our residents to shine every day. Not Just Making Every Day Great. Making Every Minute Great. There are 1,440 minutes in every single day. We aspire to make each one of them an exceptional moment. This philosophy is supported by our 6 powerful, yet simple pillars: Dream Big, Have Courage, Take Initiative, Be Accountable, Give Back & Enjoy it. We strive to fulfill the aspirational yet unattainable goal of creating the absolute best experience with every person, in every interaction, every minute of every day. It begins with empowering our employees. Every employee, at every level of the company, is expected to perform like a leader. Everyone is encouraged and expected to put the needs of each other above everything else. No one here just “does their job” The mission is to create the absolute best experiences. This emphasis on putting people first has helped us successfully grow for the right reasons. We have developed an environment that attracts dreamers, adventurers, creators, givers and believers to seek career opportunities with us. We find people who believe that true happiness is only found in the service of others. We want high-performers with diverse skill-sets and big hearts. We treat each other as family and find that close collaboration creates the biggest ideas. If you love serving others, and are looking for an opportunity to thrive, CommonSail Investment Group and our businesses is your destination. This classification description is intended to indicate the general kinds of tasks and levels of work difficulty that are required of positions given this title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of the employees under her/his supervision. The use of a particular expression or illustration describing duties shall not exclude other duties not mentioned that are of a similar kind or level of difficulty. Equal Opportunity Employer #SP2

Building: Print Shop/Operations Secretary I Qualifications: See Posting Hours/Times/Calendar: 5 hrs day /7:00 a.m - 12:00-p.m. / 261 days per year hours shared between Operations and Print Shop Effective: Immediately Allocation: 1.289.60.0000.1556 80% 1.261.46.0000.1620 20% Applicants will demonstrate a strong commitment to equity, social justice and inclusion in all practices and position responsibilities QUALIFICATIONS High School graduate or equivalent (GED). Additional course work or training in the business field preferred. Computer experience, including basic word processing skills and willingness to learn new software applications. Proficiency with Microsoft Office, Adobe, PrintShop Pro and PowerSchool BusinessPlus preferred. Capable of self-direction with a high level of accuracy and attention to detail. Able to multi-task and meet deadlines and carry out oral and written instructions. Ability to work well with others, both as a team member and providing customers with a high level of service. Dependable and of good moral character. Ability to handle heavy workload and wide variety of assignments. Ability to keep records, prepare reports and do routine work, and handle confidential information with discretion. Successful experience in jobs of similar capacity. Must possess an ability and desire to perform mechanical duties, including being able to lift up to 50 lbs. Experience with commerical printing equipment preferred. Must be able to stoop, bend, squat, pull, push, twist and be able to work long periods while standing. JOB RESPONSIBILITIES Position is split between Print Shop and Operations. Responsible to Director of Finance for Print Shop duties and Director of Facilities for Operations duties. Work schedule shall be 5 days per week, 5 hours per day, 7:00am-12:00pm. Print Shop duties will be approximately 20 hours per week, and Operations 5 hours per week, coordinated with the responsible Directors. Occasionally, additional hours may be needed to provide support for Operations (in the absence of other office staff); such hours will be scheduled with the Director of Facilities. Responsibilities specific to the Print Shop include: Coordinate daily duties with Print Shop Machine Operator. Care and operation of the following Print Shop equipment: Commerical copiers Electric drill punch Paper jogger Commerical electric cutter Commercial folding machine Laminating machine Mail machine Miscellaneous related equipment Requisition of supplies and equipment required for operation. Maintain record for the use of supplies, equipment and services performed. Assist in year-end inventory of print shop resources. Prepare invoices and receive payments from customers. Maintain Print Shop work space, including stocking shelves and ordering supplies. Responsibilities specific to Operations include: Coordinate daily duties with Operations Account Clerk I. Provide support/backup for Operations Account Clerk I, including (but not limited to) processing work orders, tracking custodian payroll, leave time and building coverage, monthly expense reports, and other bookkeeping tasks associated with the position. Track and schedule inspections of district equipment (asbestos, elevators, fire suppression, etc.) and arrange equipment repairs as needed. Receive, schedule and confirm district move requests. Maintain a regular filing system including confidential files and process incoming correspondence as instructed. Place and receive telephone calls in a professional and courteous manner and record messages accurately and confidentially. Perform other duties as assigned by supervising administrators. Conduct him/herself in a professional manner commensurate with his/her position and project a good public image of the School District in dealing with the community and employee groups. SELECTION COMMITTEE EVALUATED BY SUPERVISING ADMINISTRATORS SALARY DATA AS PER NEGOTIATED AGREEMENT The Board of Education does not discriminate on the basis of race, color, national origin, sex, (including sexual orientation and transgender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information or any other legally protected category, (collectively, “Protected Classes”), in its programs and activities, including employment opportunities. WE ARE AN EQUAL OPPORTUNITY EMPLOYER

This position is to support the owner / CEO of a startup, the position involve mangaging , organizing CEO schedule, and help managing an over seas team among handing day to day tasks. The secretary will use company tools (including google suites app) and existing site administration tools to manage an online team that currently support an online shopping portal with listings for more than 6,000 merchants and associated information and process checks payments. The secretary will overseas the quality assurance checks (handled by the team) on critical site elements, including store cash back, banner deployment, coupons, and promotional landing pages. The position require flexibility in work schedule and fast learning person. The position may require up to 5% of travel. Please, submit a cover letter with your resume (resumes without a cover letter will be disquallified for incomplete application). Basic Rate : $12/hr + Performance based Incentives. Qualifications Excellent verbal and written communication skills. Organization skills. Competency with standard office productivity software (MS-Office or similar). Exacting nature, with excellent attention to detail. Excellent organizational skills. Ability to manage high volumes of email communications. Flexiblity in work schedule Work Under pressure Additional Information Successful candidates will have: Data entry and computer skills Strong work ethic Strong verbal and written communication skills Willingness to learn on the job and share experiences with other members of the team Recent graduate or current undergraduate studying sales, marketing or communications Experience with marketing computer software, online applications, analytics and Google Adwords Extensive knowledge of business social media best practices and platforms Knowledge of search engine marketing and website management a must Competence in MS Office and graphic design programs are also required Social Media Presence Please, submit along your resume a cover letter and provide your expected compensation.

Administrative Assistant FLSA Classification: Non-Exempt Position Type: Full Time Reports to: Chief of Staff EEOC Classification: Administrative Support Worker The Administrative Assistant supports the administrative Leadership at NSO, handling tasks such managing calendars, coordinating meetings, answering phones and other clerical duties. Responsibilities: * Managing calendars for C-Suite/Senior Leadership and coordinating meetings * Clerical duties such as: answering phones, filing, preparing documents and correspondence, checking voice mails daily and answering emails frequently, office supply ordering, etc. * Process daily incoming mail and distribution * Maintenance of copy rooms and equipment as well as postage machines at Central office * Coordinate and manage conference room scheduling * Assist with preparing reports and data entry tasks * Preparing and reconciling monthly expense reports and petty cash reconciliation * Process of invoices for payment * Preparing meeting agendas, attending meetings and accurately recording minutes within specified timeframe. * Assist with supporting company events, and meetings * Coverage of the front reception area as assigned ensuring that all staff and visitors sign in when entering building. * Work effectively and efficiently in MS Office, particularly Word, Excel and PowerPoint * Complies with and adheres to department and NSO policies and procedures. * Adheres to established quality and performance improvement standards. * Works effectively with others to accomplish goals/resolve problems. * Organizes work well and uses time effectively. * Maintains consistent work attendance. * Does not disrupt operations by being habitually tardy or absent; works as scheduled. * Professionally represents NSO and promotes NSO mission and vision statements. * Promotes a harmonious work environment. * Demonstrates expertise in his/her functional area, leveraging unique core of knowledge and skills to achieve results. * Ensures consumer satisfaction through process of monitoring, improving, and delivering excellence in program services. * Is open to new approaches and takes steps to increase knowledge, skills and abilities, both from within and outside NSO. * Complies with contractual and regulatory requirements, as needed. * Fosters commitment, team spirit, pride and trust. * Possesses good work ethic, drive, energy, and persistence to achieve goals. Takes accountability for job responsibilities. * Able to anticipate and bring about change when needed. * Able to work and handle confidential information * Performs other duties as assigned. Candidate Requirements: * GED or high school diploma required * 3 years of office experience * Bachelor's degree preferred * Proficient in computer software applications * Familiarity with standard office equipment * Excellent organizational and interpersonal skills * Good written and verbal skills * Good bookkeeping skills and ability to multitask. * Ability to create, maintain and retrieve files: ability to work independently and/or with a team. Neighborhood Service Organization is an equal opportunity employer and values diversity in its workforce. We encourage applications from all qualified individuals, including those with diverse backgrounds and those with disabilities.

Job DescriptionParalegal Admin SpecialistEmployment Type: Full-Time, Entry LevelDepartment: Legal Support CGS is seeking a Paralegal to process electronic legal instruments, assist with trial prep and hearings, and provide additional legal support for a large federal agency. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:· A Paralegal/Administrative Specialist performs, but is not limited to the following duties:· Provide Apprentice examination of legal instruments· Review legal instruments (completeness of information, proper execution)· Provides direct support to Litigation Support Unit, attorneys and paralegals regarding functional and administrative duties as needed· Determine correctness of action (per Government regulations, procedures, etc).· Research records (to ascertain conditions that might preclude action)· Assists with various tasks within the Litigation Support Unit on a daily basis to include the processing of data and evidence for cases and the completion of discovery productions· Assist with the preparation of trial and hearing presentations and demonstratives· Collects and compiles statistical data as necessary for various reports · Provide assistance within the Administrative Division on project-based work as well as coverage of administrative duties during employee vacations· Proficiency with numerous software and databases including, but not limited to, MICROSOFT SUITE. Qualifications:· Attention to detail and the ability to read and follow directions· Good oral and written communications skills· Two-year undergraduate degree or equivalent Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package.· Health, Dental, and Vision· Life Insurance· 401k· Flexible Spending Account (Health, Dependent Care, and Commuter)· Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Phone: *****************Email: ******************* #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Benefits: 401(k) Health insurance Paid time off Parental leave Vision insurance Who We AreIncingo is a medical cost containment company that helps manage everything from short-term post-op to catastrophic care for worker's compensation claims. We use our nationwide network of proven, credentialed vendors and create customized programs for efficient authorizing and shipping of medical supplies. We also coordinate medical transportation, home health care and in-home modifications. We are located in the heart of downtown Ann Arbor and we are looking for a full-time Claims Administrative Specialist. Hybrid work is available, prefer candidates in Michigan. We offer a best-in-class benefits package with a flexible work environment. Our culture is one of caring and collaboration, and we enjoy a team-oriented environment. Visit our website or LinkedIn to learn more. What You'll Do Organize and maintain files along with the administration inbox Answer phones, emails, and communicate with customers as well as internal staff Communicate by phone and via email with case managers/adjusters Enter data into systems and report like spreadsheets Facilitate resolution of open receivables by review of HCPC coding, product, payment agreement, fee schedule and/or authorization terms. Work independently and as part of a team on invoice renegotiations, vendor management, and provider and patient relations Maintain accurate documentation of claim files in multiple databases Work with team to conduct cost analysis and identify margin opportunities Verify and audit charts and coding discrepancies. Review claim ERA, review denials, follow up with insurance providers on denials, correct claims and re-submit as needed. Follow up with insurance groups and patients for payments and collections. Assist patients with billing concerns & inquiries via phone Review EOB's and address denial and partial payment of invoices in a timely and accurate manner Demonstrate performance aligned with WRS guiding principles, including caring, collaboration, trustparency, and innovation What You'll Bring High School Diploma (or equivalent); college degree preferred Knowledge in Account payables and receivables Knowledge with CPT and HCPC codes 1-3 years' experience in medical billing/coding A customer focused approach to tasks and responsibilities Must be analytical and solution-oriented with excellent problem-solving abilities, superior follow-up skills, and the ability to shift gears frequently throughout the day Excellent verbal and written communication skills Intermediate experience with excel database Familiarity of workers compensation state fee schedules preferred Flexible work from home options available. Compensation: $42,000.00 - $44,000.00 per year We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Physician Dispensing providers are proliferating. But WRS is one of the few that's trusted over time, with 12+ years in orthopedic healing. We know what works. And we understand that even the simplest change is tough in a busy practice. So our local support is there 24/7, to help integrate your dispensing program into your day-to-day workflow, seamlessly. Immediate dispensing can make all the difference. Our non-opioid formulary and multidisciplinary approach to healing can help manage patient's pain through non-narcotic alternatives. Ready access to treatment helps to save you time and saves patients added pain, as post-op treatment regimens begin faster. So patients may return to work faster, too. Along with our on-call pharmacist support for any questions that arise, together, we can fight today's opioid epidemic.