Administrative associate jobs in Saint Louis, MO - 307 jobs

Machine Technology, Inc. is a precision manufacturing company specializing in high-tolerance machined components for industries such as aerospace, automotive, medical, and defense. Leveraging advanced multi-axis CNC Swiss lathes, CNC turning centers, and CNC milling machines our team of skilled machinists and engineers supports the critical manufacturing operations of our valued partners. We are committed to innovation, precision, and customer satisfaction. Role Description This is a full-time on-site role for an Administrative Assistant located in St. Louis County, MO. The Administrative Assistant will manage daily administrative tasks to ensure smooth office operations, complete data entry & manage documentation for customer orders, vendor orders, A/R & A/P, and assist in the coordination of customer order fulfilment. Other responsibilities include filing, supply management/ordering and providing exceptional customer service via phone & email. Qualifications Experience in a small company office Familiarity with maintaining documentation for order/contract compliance Strong phone & email etiquette with professional communication skills Experience in a discrete manufacturing environment Exceptional organizational and multitasking abilities Proficiency in standard office software (e.g., MS Office Suite) plus ERP/MRP systems Strong time management and attention-to-detail skills Ability to work collaboratively in a team environment High school diploma or equivalent; additional relevant certifications are a plus

Worldnet Solutions Inc. is a trusted business technology partner based in St. Louis, MO. We specialize in providing cost-effective, customized technology solutions with a strong focus on long-term relationships and exceptional customer care. Our team is committed to helping businesses thrive through reliable IT support and personalized service. About the Role We're seeking a highly organized, proactive Administrative Assistant to support an executive with account management coordination and pre-sales support for customers. This role is ideal for someone who thrives on managing details, communicating clearly with customers, and ensuring priorities move forward in a fast-paced environment. You'll help ensure customer requests are handled promptly, information is tracked accurately, and the executive's workflow stays focused and efficient. Key Responsibilities Executive & Administrative Support Manage calendar scheduling, meetings, and reminders Prepare agendas, capture notes, and coordinate follow-ups for internal and customer meetings Draft professional emails and customer communications as needed Maintain organized digital files, contacts, and documentation Account Management Support (Coordination) Assist with tracking customer accounts, requests, renewals, and key dates Maintain and update CRM/account records (e.g., contacts, activity notes, next steps) Coordinate handoffs and follow-ups between the executive and internal teams Track action items to ensure commitments are documented and completed on time Pre-Sales & Customer Support Respond to inbound customer inquiries (or route appropriately) and ensure timely follow-up Help gather requirements and compile materials for proposals, quotes, and presentations Coordinate demos, discovery calls, and pre-sales documentation Track open opportunities, next steps, and status updates to keep the pipeline moving Qualifications Strong written and verbal communication skills with a professional customer-facing tone High attention to detail and ability to manage multiple priorities Comfort working with confidential information and supporting senior leadership Tech-savvy and able to learn new systems quickly Benefits: Dental insurance Health insurance Paid time off Retirement plan Schedule: Monday to Friday Employment Type Full-time

Support housing residents in their goal to live independently, ensure they have the resources they need, and manage day-to-day administrative details. This full-time position will work Monday through Friday from 8:00am to 5:00pm at our Madison, IL location. Responsibilities Provide consumer-driven services including case management, screening and assessment by conducting tenant applicant interviews to assess for housing eligibility, needs and preferences. Will also link consumers to community resources. Help to oversee move-ins and move-outs once consumers have been deemed eligible. Help with property management and tenant issues including apartment inspections, tenant and/or landlord complaints, information technology requests, and monitoring non-payment of rent. Promote the recovery model of treatment including trauma-informed care, hope, respect, empowerment, health/wellness, and spirituality/connectedness. Qualifications High school diploma or equivalent plus five years' social service, admissions, scheduling, screening, or peer experience; OR high school diploma or equivalent and be a Certified Recovery Support Specialist or certified Peer Recovery Specialist; OR bachelor's degree. Effective communication with employees, consumers, potential consumers, and support systems. Ability to respond effectively and calmly in conflict or emotional situations. Good keyboarding skills. Data entry experience - preferably with an electronic health record or electronic billing system. Knowledge of standard office procedures and use of office equipment. Must have a valid driver's license, private automobile insurance, and be insurable. Are you intrigued by this job but don't meet every single requirement? Research shows that women and people of color are less likely to apply for jobs when that's the case. Chestnut is committed to building a diverse, inclusive, and authentic workplace. If you're excited about any of our posted positions but your experience doesn't line up perfectly, please apply anyway! You might be just the right candidate for another role. We'd love to explore the possibilities with you! EOE - Minorities/Females/Veterans/Disabled. Chestnut welcomes applications from qualified individuals with recovery experience. The anticipated starting pay for new hires for this position is between $21.00 - $22.00 an hour. There are several factors taken into consideration in determining base pay, including but not limited to: job-related qualifications, skills, education, experience, local market conditions, and internal equity. Check out additional benefits here!

Why Stifel Stifel strives for a culture that puts its clients and associates first: a culture where everyone belongs, everyone is welcome, and everyone contributes to the success of our clients, their careers, and the firm as a whole. Let's talk about how you can find your place here at Stifel, where success meets success. What You'll Be Doing The Senior Personal Trust Administration Officer Administers complex trust accounts in accordance with the terms of the trust document and all applicable laws. What We're Looking For * Communicate and maintain relationships with FAs, attorneys, and CPAs regarding client needs. * Act as a resource for other Trust Officer's to help them prepare for meetings. * Review trusts to ensure compliance with regulatory guidelines and fiduciary responsibility. * Ensure files are complete for annual audit by federal and state examiners under Regulation 9 laws and guidelines. * Coordinate, monitor and execute post-death provisions with appropriate areas of trust company. * Review the trust for the dispositive provisions and notify remaindermen. * Review estate assets and coordinate the disposition with the attorney, personal representative and remaindermen and secure decedent's real property and tangible personal property by visiting site. * Review Court Accountings and file with the appropriate Court or Court Referee. * Serve as a team lead by working to field questions from other Trust Officers and Trust Associates, train new administrative employees, and work with managers on department efficiency and development. * Approve, coordinate and supervise the establishment of the account with the trust company including, coordination and monitoring of transferred assets, correct statement recipients, collecting cost basis information, approving account on system, approving fee schedule set-up, etc. Review daily account activity. * Notify the client and FA of any unusual activity in the account. * Revalue charitable trusts on an annual basis to ensure payments are going to the beneficiaries per the trust provisions. What You'll Bring * Understand and comply with all regulations, including the Community Reinvestment Act, Bank Secrecy Act, Fair Credit Reporting Act, etc. * Ability to use logic and reasoning to identify complex problems; review related information and develop options and implement solutions. * Ability to assess liability and react appropriately and promptly. * Knowledge of principles and processes for providing customer and personal services. * Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. * Ability to lead a group of professional level employees. Education & Experience * Minimum Required: Bachelor's degree in business or related field * Minimum Required: 5+ years' experience in Personal Trust Administration or Estate Planning Licenses & Credentials * Minimum Required: CTFA or CFP Systems & Technology * Proficient in Microsoft Excel, Word, PowerPoint, Outlook About Stifel Stifel is more than 130 years old and still thinking like a start-up. We are a global wealth management and investment banking firm serious about innovation and fresh ideas. Built on a simple premise of safeguarding our clients' money as if it were our own, coined by our namesake, Herman Stifel, our success is intimately tied to our commitment to helping families, companies, and municipalities find their own success. While our headquarters is in St. Louis, we have offices in New York, San Francisco, Baltimore, London, Frankfurt, Toronto, and more than 400 other locations. Stifel is home to approximately 9,000 individuals who are currently building their careers as financial advisors, research analysts, project managers, marketing specialists, developers, bankers, operations associates, among hundreds more. Let's talk about how you can find your place here at Stifel, where success meets success. At Stifel we offer an entrepreneurial environment, comprehensive benefits package to include health, dental and vision care, 401k, wellness initiatives, life insurance, and paid time off. Stifel's bank and trust companies are equal opportunity employers. All candidates will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, veteran status, genetic information or any other protected characteristic under applicable law. If you would like more information regarding Equal Employment Opportunity rights and protections, please review the following information: Know Your Rights. Stifel is an Equal Opportunity Employer.

The City of Wentzville is seeking a detail-oriented and proactive part-time Administrative Associate to support our HR operations. This position provides front-line customer service and vital clerical support to the department, ensuring efficiency in recruitment, onboarding, compliance, and internal communications. If you're a highly organized professional with a passion for helping others and keeping systems running smoothly, we invite you to apply. Key Responsibilities Recruitment & Onboarding Support * Assist the Recruitment & Retention Specialist by tracking candidate progress and maintaining accurate records in HR systems such as Paycom, Monday.com, Cognito Forms, and G Suite. * Coordinate interview scheduling, prepare offer letters, and support candidate communication throughout the hiring process. * Help new hires navigate onboarding processes and documentation. Administrative & Compliance Support * Provide administrative assistance to the Assistant Director for audits, compliance tracking, and policy documentation. * File and manage HR documentation (both digital and physical) in accordance with records retention policies. * Create and maintain department forms, licenses, certificates, and records. Customer Service * Serve as the department receptionist, assisting visitors and answering phone inquiries with a professional and courteous demeanor. * Help customers complete forms, access services, and navigate websites or software tools. * Offer general information and support to job candidates, employees, and community members. Systems & Records Management * Maintain schedules and calendars related to HR events, meetings, and staff needs. * Perform scanning, indexing, retrieving, and destruction of records as part of the City's records management procedures. * Assist with data entry, document preparation, and correspondence drafting. Typical Hours: Tuesday - Thursday, 9 a.m. - 5 p.m. and Fridays, 9 a.m. - 4 p.m. The City of Wentzville is committed to being an employer of choice, offering prosperous and meaningful career opportunities, excellent benefits, and flexibility. This job posting will remain open until a sufficient number of qualified applicants are received. desired.

St. Louis Wholesale Tire is a 2nd Generation family owned and operated nationwide wholesale tire distributor in a growth mode looking for motivated individuals with a solid understanding of basic business principles and a willingness to learn, grow, and help take the company to the next level. We provide a friendly and flexible work environment, offer an excellent benefit package including health, dental & vision, life, competitive retirement plan, and supplemental insurance, a great schedule; M-F 8:30 - 5:00, accrued PTO after 60 days. Our competitive environment encourages and rewards individual and team success. We offer excellent training and advancement opportunities. Come find out why we were voted the best place to work by Tire Business magazine. Role OverviewWork with management in key areas to maximize their use for implementation of the company's Strategic goals. Work with all levels of the organization to assist in a diverse array of administrative functions that contribute to efficient business flow and organizational growth. Tasks include but are not limited to. Data Entry / Analysis Assistance- Work in Excel to assist in compiling data for monthly reporting and pricing analysis.- Work in Excel to compile data for Marketing literature and pricelists.- Periodic data entry into SAGE100, our operating software. Marketing - Tradeshow communications and coordination.- Aid in travel preparation and Hotel bookings.- Promotional material design and inventory management.- Assistance with flyers and promotional material creation.- Social media presence assistance.- Website data review and management assistance. Human Resources / Administrative- Assist GM with hiring: job postings, resume review, and interview scheduling.- Manage the onboarding process and paperwork.- Manage calendar for meetings, reviews, special dates, PTO availability- Payroll hour verification and reporting bi-weekly.- Help management implement and execute projects by deadlines and stay on top of recurring tasks. Sales support / Customer Service- Help the sales team with customer service functions: order entry, shipment tracking, invoice copies.- Help with receptionist phone assistance when call volume is heavy. Qualifications- College degree or at least 5 years of administrative experience required.- Ability to multitask and prioritize workload across a diverse array of tasks.- Strong organizational, problem-solving, and communication skills.- Willingness to work and communicate with coworkers at all levels of the organization.- Proficiency in Microsoft Excel is a must. Advance knowledge is a big plus.- Design program experience; adobe illustrator a plus.- Sage100 and Crystal reports knowledge preferred but not required. Compensation: $45,000.00 - $60,000.00 per year Why Work at St. Louis Wholesale Tire? At St. Louis Wholesale Tire, we believe a great company starts with great people. As a family-owned business with over 40 years of industry leadership, we've built a reputation not just for exceptional products and service-but for the way we treat our team. What Makes STLWT a Great Place to Work? 🏆 Award-Winning Workplace - We were voted the Best Place to Work in the Entire Tire Industry in 2019! Our team is the heart of our success, and we take pride in creating a workplace where people thrive. ✅ Culture of Integrity & Respect - We stand behind everything we do, and that includes our people. We foster a supportive, team-oriented environment where your contributions are valued. ✅ Stability & Growth - As a second-generation company, we're in it for the long haul. We offer long-term career opportunities in a growing industry, with room to develop your skills and advance. ✅ Work That Matters - We help businesses across the country keep moving with specialty tires and inner tubes. What we do has a real impact, and we take pride in being the best at it. ✅ People-First Approach - Our customers appreciate us because we listen. We bring that same personal touch to our employees, ensuring a workplace where your voice is heard. ✅ Fast-Paced & Dynamic - No two days are the same! If you love problem-solving, efficiency, and keeping things moving, you'll fit right in. At STLWT, you're not just another employee-you're part of the family. Join us and be a part of a company that values integrity, relationships, and doing right by people. Ready to grow with us? Check out our open positions!

Join a tradition of excellence and innovation at the Winco Window Co. and associated companies. In this unique position you will work with the intake and issuance of materials across several related companies. You will be a vital part of our operations, our material. Work with a motivated and capable team and become part of a 4th generation family owned and operated manufacturer. Job Functions: Customer service and sales support functions Schedule orders and route them appropriately Oversee inventory and Invoice for jobs as completed Work with quality and work to create efficient work flow in all areas All other tasks as assigned. Qualifications: 2+ years of experience in customer service, sales support, or related role. Effective communication skills across phone, email, and in‑person interactions. Strong interpersonal skills with a team‑oriented mindset, integrity, and professionalism. Ability to work independently and collaboratively in a fast‑paced environment. Strong computer proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint), email, and calendar applications. Skilled in spreadsheets for quick calculations Proficiency in administrative tasks including scheduling, filing, and data entry. Ability to multitask, prioritize, and manage time effectively. Problem‑solving mindset with attention to detail. Knowledge of sales processes, order management, and client relationship maintenance. Experience preparing accurate quotes, proposals, and sales reports. Familiarity with ERP systems for inventory and pricing integration. Experience with inventory management, cycle counts, and discrepancy resolution. Ability to coordinate with vendors and manage purchase orders. Flexible and adaptable in production settings with strong organizational skills. Ability to read tape measures and communicate measurements accurately. We offer A competitive benefit package Vacation after 6 months of continuous full time employment Paid sick time after 90 days of full time employment Health, dental and vision Insurance available Employer paid Life and Disability, 401(k) 10 paid Holidays A Drug/Smoke free environment 6:00 am - 2:30 pm 6:00 am to 2:30 pm

This role requires the ability to work lawfully in the U.S. without employment-based immigration sponsorship, now or in the future. At a Glance * You're a motivated rising senior student with a 3.0 GPA or higher seeking a degree in one of the following areas listed below from an accredited college or university: * Computer Information Systems * Computer Science * Business Technology Management * Data Science * Electrical and Computer Engineering * Engineering Technology Management * Information Science * Information Technology * This is a full-time, 10-week program designed to give you real-world experience working within the telecommunications industry in your field of choice. * Internship program runs from May 27 through July 31, 2026. * In addition to the role-based projects you'll work on, you'll also participate in professional development sessions, networking opportunities, and have access to a mentor. The Spectrum Internship Experience You'll join one of our departments for the summer, where you'll contribute to meaningful projects that give you insight into what it's like to work at a leading connectivity company. You'll have access to: * Opportunities to gain new skills and elevate the ones you already have, all in a robust and forward-thinking business setting. * Build connections with our team members and senior leaders who can help you better understand what our business looks like and what it's like to work here. * Receive mentorship from a member of our team, who can provide one-on-one advice to help you reach your professional goals. What you can expect in this role As a Spectrum intern, you'll spend the summer working alongside two teams - your respective department and your intern peer group. Department and team-focused projects account for about 80% of your schedule. You'll spend the other 20% on professional development sessions and networking activities, including the Kickoff Conference on May 27th, webinars, community service, cross-functional projects, and final presentations. Internship responsibilities may include * Computer Engineering/Systems Engineering * Systems Infrastructure Maintenance * Security Compliance and Support Required qualifications * Must be currently enrolled in an accredited College or University graduating with a bachelor's degree between December 2026 - May 2027 * Must have at least a 3.0 GPA or greater in current program * Ability to travel locally to Spectrum intern development events and activities throughout the program * Authorization to work in the U.S. without restrictions or need for future sponsorship Preferred qualifications * Ability to work in a team environment * Oral and written skills * Organizational skills * Problem solving abilities * Proficient in Software including Adobe, Microsoft Excel, and Microsoft Word * SAP * S4/HANA * BASIS * Systems Engineering #LI-AC2 GGN100 2026-67840 2026 Here, our employees don't just have jobs, they're building careers. That's why we offer a comprehensive pay and benefits package that rewards employees for their contributions to our success, supporting all aspects of their well-being at every stage of life. A qualified applicant's criminal history, if any, will be considered in a manner consistent with applicable laws, including local ordinances. Get to Know Us Charter Communications provides superior communication and entertainment products for residential and business customers through the Spectrum brand. Our offerings include Spectrum Internet, TV, Mobile and Voice. Beyond our connectivity solutions, we also provide local news, programming and regional sports via Spectrum Networks and multiscreen advertising solutions via Spectrum Reach. When you join our team, you'll be keeping our customers connected to what matters most in 41 states across the U.S. Watch this video to learn more. Grow Your Career Here We're committed to growing a workforce that reflects the customers and communities we serve - providing opportunities for employment and advancement to all team members. Spectrum is an Equal Opportunity Employer, including job seekers with disabilities and veterans. Learn about Life at Spectrum.

Job Description Type: Full Time Overtime Exempt: No Reports To: ARMADA HQ Security Clearance Required: N/A ******************CONTINGENT UPON AWARD********************** Duties & Responsibilities: Administrative Assistants compose, type, and enter information into the computer. Administrative Assistants prepare correspondence, documents, mailing labels, and copy data from one record to another and files records accordingly. The Administrative Assistant will receive, sort, distribute mail, separate documents, number forms, and photocopy documents using a photocopier. Prepare outgoing mail for delivery, to include overnight-express services and use of online express mail services. Perform general clerical duties related to meetings and teleconferences. Included but not limited to: Scheduling and setting up of conference rooms Arranging and disseminating information regarding teleconferences Attending meetings as requested Preparing and distributing agendas Taking minutes/notes on meeting activities Distributing minutes to appropriate personnel Coordinating and distributing interoffice communications Assist in the inventory, maintenance, purchase and dissemination of routine Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required. Maintain shared computer drive file folders for completed Facility Security Assessments (FSA), completed FSA databases, and Facility Security Committee Assemble and disseminate routine reporting Act as liaison between FPS field personnel and DHS help desk services in support of IT, telephone and other services. (initiation, follow-up, resolution and close-out of tickets or requests) Track assigned 3155 case control numbers issued from the FPS Mega Center ensuring all reports have been completed and As required, provide assistance in support of the FPS Security Management Branch, Law Enforcement Security, Countermeasures, and Protective Security Officer program in areas the organizations facility portfolio, spreadsheets, protective security officer inspection reports and spreadsheet / data base Administrative Assistants monitor HQ assigned tasking suspense Receive and collect suspense responses from District Commanders and Branch Chiefs. Prepare suspense correspondence, reports, graphs and charts. Performs research. Assist Regional Federal Freedom of Information Act representative in receiving, tracking and proper distribution of FOIA requests. Maintain training calendar and conference room Maintain, issue, and control facility keys. Make travel arrangements or work with travel agencies to coordinate transportation and accommodations and/or off-site meeting Preform timekeeping and Human Resources administrative functions and tasks, as Other duties as assigned Knowledge, Skills, and Abilities (KSAs): Demonstrate proficiency in Microsoft Window based computer software and be familiar with basic computer programs to include Microsoft Office Suite. Accurate spelling, typing and attention to detail are necessary. Must have ability to compile and organize reports. Use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.). Ability to communicate effectively, both orally and in writing. Resourcefulness and the ability to function in a fast-paced environment. Maintains professionalism and possesses the ability to interact effectively with others. Ability to meet planned and unplanned deadlines in a timely manner. Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift and deposit documents, files and small quantities of office supplies (paper, etc.) in the routine course of daily duties. Minimum/General Experience: 5 years of administrative assistant experience. Minimum Education: High School Diploma, or equivalent Disclaimer: The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ****************** Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.

Job DescriptionDescription: Are you a detail-oriented professional with a passion for numbers and the fast-paced automotive industry? Frank Leta Honda, a locally owned and operated dealership, is looking for an experienced Automotive Bookkeeper to join our growing team! What You'll Do: Accurately post and reconcile all accounting transactions including dealership payables and receivables Manage general ledger and monthly financial statements Reconcile bank statements, floorplan accounts, and manufacturer schedules Process daily deposits and ensure all financial records are up-to-date and compliant Support month-end closing procedures and audits Collaborate with the sales, service, and parts departments to ensure seamless financial reporting What We're Looking For: 2+ years of bookkeeping or accounting experience (automotive dealership experience required) Working knowledge of dealership accounting software Strong attention to detail, time management, and organizational skills Ability to multitask and work independently in a deadline-driven environment High school diploma or equivalent (associate or bachelor's degree in accounting or related field is a plus) What You'll Get: Competitive salary based on experience Full benefits package including Medical, Dental, Vision (50% employer-sponsored) 401k with up to 25% discretionary employer match HSA with company contribution Paid time off and holiday pay Employee discounts on vehicles, parts, and service Tenure bonuses and professional development opportunities Be part of a supportive and family-oriented team where your skills make a real impact. We value accuracy, integrity, and teamwork-and we're excited to welcome someone like you! Benefits: 401(k) Dental insurance Employee discount Health insurance Health savings account Life insurance Paid time off Parental leave Referral program Tuition reimbursement Vision insurance Work Location: In person Requirements:

St. Louis Post Dispatch "Top Workplace Award Winning" JNI Hauling LLC is the parent company of A2B Towing, Bolin Towing, A&A Towing Services, Cardinal & Hoods. Our mission is to deliver dedication to the highest quality of customer service and to do so with a sense of warmth, friendliness, individual pride, and company spirit. Job Summary: The Lot Impound Administration Associate is responsible for overseeing and maintaining impounded vehicles, ensuring accurate record-keeping, and assisting customers with vehicle retrieval. This role involves monitoring the lot, verifying vehicle information, enforcing company policies, and maintaining a secure and organized impound area. Key Responsibilities: Vehicle Management: Maintain records of impounded vehicles, ensuring accurate documentation and proper storage. Customer Assistance: Provide information to customers retrieving their vehicles, explain impound fees, and process payments. Security & Compliance: Monitor the lot to prevent unauthorized access and ensure all vehicles remain accounted for. Record-Keeping: Update databases with vehicle status, dates of impound, and release information. Inspection & Maintenance: Regularly inspect impounded vehicles for damages or unauthorized access. Communication: Coordinate with law enforcement, towing companies, and other agencies regarding impounded vehicles. Policy Enforcement: Ensure compliance with local laws, company policies, and safety regulations. Qualifications: High school diploma or equivalent. Prior experience in vehicle impound, towing, or security preferred. Experience working with vehicle titles preferred. Strong communication and customer service skills. Ability to handle disputes and difficult customer interactions professionally. Basic computer skills for data entry and record-keeping. Ability to work in outdoor conditions as needed. Work Conditions: Exposure to varying weather conditions. Some physical labor, including walking and lifting up to 25 lbs. FT Monday-Friday 7am-5pm, rotating Saturday mornings, some holidays as needed. **We Offer Competitive Benefits** Medical, Dental & Vision Incentive Pay & Shift Differential for night and weekend drivers Paid Time Off Company Match 401(k) Company Sponsored Life Insurance Supplemental Accident, STD & Critical Illness coverage Work Life Balance

Close Date Full-Time/Part-Time Full-Time Exempt/Non-Exempt Non-Exempt Description To Apply: Please complete the online application found at ***************** Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full. JOB SUMMARY The position involves performing clerical, bookkeeping and accounting work of moderate difficulty and complexity involving a variety of tasks. Work involves a variety of responsible legal, confidential and administrative duties and general office support functions associated with the department to which the position is assigned. Work is limited in variety, discretion and independence of action and is controlled by established work methods and procedures. ESSENTIAL JOB FUNCTIONS For All Departments * Performs general clerical work including but not limited to answering of phones, greeting and assisting walk-in customers, distribution of mail, and general data entry tasks. * Provides internal and external customer service via phone, email and in person; responds to inquiries, takes messages, and refers inquiries to the most appropriate parties when appropriate. * Keeps appointment calendars and schedules appointments for staff and the general public seeking services. * Maintains and orders office supplies, as assigned and when needed. * Uses computers and word processing software to process letters, forms, reports, schedules, manuals, booklets, requisitions, purchase orders and related paperwork. * Receives, opens, logs, sorts, time-stamps and distributes mail; prepares materials for mailing. * Assists in sending out billings and other mass mailings. * Performs basic research and compiles documents needed for various reports and management-level documents. * Prepares and completes forms and composes letters. * Sets up and maintains specialized paper and electronic office files. * May accept payments for fees, fines, goods or services as required by the department, balance cash drawers or registers and prepare required cash reports. * Files letters, reports and related technical information in the prescribed manner. * May train new employees as directed. * Provides back-up for other employees or departments, as needed and assigned. For Municipal Court * Assists the Municipal Court Administrator in the preparation, oversight and maintenance of court dockets. * Maintains probation schedule. * Assists with preparation for and attends all Municipal Court dates. * Maintains and controls all court docket files. * Sends Probation Revocation Hearing Court Date list to Probation Offices and Attorneys. * Posts and applies Bonds. * Sends summons and Show causes to defendants. * Assists in the administration and oversight of bail bonding, allocates court cost moneys to appropriate agencies and distributes checks. * Performs work at assigned location during specified business hours. * Performs related additional duties as required and assigned. Position Administrative Specialist III - Municipal Court Position Requirements QUALIFICATIONS Education and Experience: * High School Diploma or equivalent; * Three (3) years of related experience; * Or equivalent combination of education and experience. Licenses or Certifications: * May require a valid State Driver's License. Special Requirements: * Some situations may require early morning or late evening hours. Knowledge, Skills and Abilities: * Knowledge of general office procedures. * Knowledge of department functions, resources and general practices. * Knowledge of grammar, spelling and alphanumeric sequencing. * Knowledge of business English, spelling and ability to make arithmetic computations. * Knowledge of basic bookkeeping principles and practices. * Skills in typing, data processing and file maintenance. * Ability to create and maintain files and records. * Ability to work independently with minimal supervision. * Ability to follow both oral and written directions. * Ability to operate commonly used manual and automated office equipment. * Ability to use and trouble shoot various computer and standard office equipment. * Ability to interact with and communicate with general public in a friendly productive manner. * Ability to maintain moderately complex clerical records and to prepare reports from such records and to check for accuracy. * Ability to make routine decisions in accordance with procedures, laws and regulations and to apply these to work problems. * Ability to use coding and filing systems. * Ability to apply interpersonal skills with other employees and the public. * Knowledge of Microsoft computer programs. PHYSICAL DEMANDS The work is light and requires exerting up to 20 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires mental and visual acuity, speaking, balancing, climbing, crawling, crouching, feeling; picking, pinching, typing, or otherwise working primarily with fingers rather than with the whole hand; grasping; picking, holding or otherwise working with the whole hand; hearing, kneeling, pulling, pushing, reaching, repetitive motion, standing, stooping, talking, and walking. WORK ENVIRONMENT The work is performed indoors in an office environment with low to moderate noise level. This position involves interaction with other employees and the general public. To Apply: Please complete the online application found at ***************** Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full. Shift -not applicable- Normal Entry Salary $16.94 Salary Range EOE Statement Jefferson County Government is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, physical or mental disability, genetic information, protected veteran or uniformed servicemember status or any other characteristic protected by local, state or federal law.

Successful candidates will have experience in an office setting. Position assists the business owners, management team and team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, using a multiple types software and interfacing with customers and suppliers. Experience with Outlook and Excel are a must. Prefer strong writing and problem-solving skills. Job Responsibilities Prepares correspondence, memoranda, reports, etc. May initiates routine and non-routine correspondence May book travel and reconcile expense reports Answers telephone calls, greets visitors, and resolves routine and complex inquiries May schedule appointments & meetings May enter in new job into ServiceMaster CRM, captures relevant customer and job information May utilize the assistance of one or more support staff members on a reporting or project basis Operates a personal computer and appropriate software packages or its equivalent May follow up with customer on work performed May call customers to collect payments May assist other departments within the company Understands ServiceMaster operating systems and the services we offer Job Requirements High school diploma/GED required Previous administrative assistant experience preferred but not required Experience and skill with Microsoft© Office application (Word, Outlook, PowerPoint, and Excel) required Comfortable with using multiple types of software Personal time management and organizational skills Verbal and written communication skills Dependable and adaptable to operate within a fast-paced work environment Ability to manage highly confidential information Physical Demands and Working Conditions The physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Incumbent must be prepared to: Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects. Sitting for long periods of time while using office equipment such as computers, phones etc. Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment. Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen. Be exposed to various inside working conditions: The change of building environment such as with or without air conditioning and heating. Disclaimer The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee. This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will. These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities. Built on a foundation of great brands and employees with a passion for service, our vision is to be the leading provider of essential services through empowered people, world-class customer service and convenient access. By joining ServiceMaster, you'll be part of a talented network of employees with a shared vision. Our environment is a diverse community where successful people work together to achieve common goals. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The ServiceMaster Company, LLC.

Orchard Farm Middle School is seeking to hire a school secretary to join our team! The middle school secretary provides clerical support to the building administrators and staff members, providing a wide variety of complex and confidential administrative and secretarial support, communicating information to school district employees, students, parents and others as required, and to assist in ensuring compliance of department/program activities with legal, administrative and District policy requirements. The district offers a great benefits package including paid health, dental, vision and life insurance for employees. Employees are also enrolled in the PEERS retirement system. Supplemental options are also available to employees Essential Functions: include but limited to the following * Purchase orders for the building * Daily student and staff attendance * Data entry * Composes documents (e.g., correspondence, bulletins, reports) for Building Administrator or other staff for the purpose of requesting or providing information, confirming events, etc. * Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees, students, parents, and others regarding activities, events or other work-related matters. * Attends meetings as assigned for the purpose of conveying and/or gathering information required to perform functions. * Assists in maintaining the daily/weekly/monthly calendar for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc. * Assists in overseeing workload of the Department Head for the purpose of maximizing efficiency and meeting operational requirements. * Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance. * Answers telephone calls, and provide information and assistance to callers. * Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school. Knowledge, Skills and Abilities * Ability to describe problems and work orally or in writing to supervisor as required. * Ability to establish and maintain cooperative working relationships with others contacted in the course of work. * Ability to carry out instructions furnished in written or oral form. * Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed for position. * Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, electronic mail). * Ability to problem solve job-related issues. * Ability to work with a diverse group of individuals. * Ability to process paperwork accurately according to standardized procedures. * Ability to maintain confidentiality of information regarding students, employees and others. * Organizational and time management skills. * Knowledge of office management procedures. * Knowledge of laws and regulations, District policies and procedures, principles, guidelines, and best practices related to the school (e.g., Pupil Services, Human Resources, Facilities and Business). Minimum Qualifications * Graduation from high school. * College level course work in business, word processing, and office procedures preferred. * Associates or Bachelor's degree preferred. * Successful experience with office management in related area preferred. Details * 6:15am-2:45pm, Monday - Friday * 10 month position External URL link: OFSD Hiring Site IMPORTANT- All applicants should apply at the OFSD hiring site above to be considered for position. You are navigating off of REAP site to the district's posting. OK

The Housing Administration Specialist (Community Based) supports the successful operation of Chestnut's community-based housing programs by completing required documentation, coordinating tenant admissions and transitions, and delivering recovery-oriented services to individuals in supported housing. This role works closely with tenants, landlords, clinical teams, and community partners to promote housing stability, compliance with funder requirements, and positive tenant outcomes. This position is based in Belleville, IL and works Monday through Friday from 8:00 a.m. to 4:30 p.m. Chestnut Health Systems is a leading provider of integrated health care services. Since 1973, Chestnut has grown to more than 800 committed, compassionate employees providing substance use, mental health, and primary care treatment to patients in Illinois and Missouri. We provide fully integrated care for all our patients by combining behavioral health care services with our community-based primary care health centers. Chestnut also conducts research and training throughout the U.S.A. Responsibilities * Complete accurate and timely data entry and documentation in accordance with program, agency, and funder requirements, including preadmission paperwork, assessments, consents, progress notes, and housing documentation * Conduct tenant applicant interviews and coordinate move-ins and move-outs, ensuring all required documentation and registrations are completed * Maintain tenant records and ensure compliance with income recertification, Housing Quality Standards (HQS), IM-CANS completion, and required reporting timelines * Coordinate with facilities, purchasing, clinical staff, and external partners to support housing operations and tenant transitions * Assist in managing tenant and property-related issues, including apartment inspections, landlord or tenant concerns, rent issues, repayment agreements, and facility or system help ticket requests * Deliver consumer-driven services identified in IM-CANS, including case management, counseling, community support, medication training, and benefit linkage * Support housing stability by assisting tenants with maintaining safe and clean living environments through modeling, coaching, and hands-on support when needed * Provide services in locations most conducive to consumer progress, including tenant apartments and community settings * Promote recovery-oriented and trauma-informed care principles, including hope, empowerment, wellness, and self-directed recovery, using recovery-focused language in all documentation * Foster positive relationships with landlords, state personnel, referral agencies, and community resources to maintain a favorable program reputation * Attend required meetings, staffings, supervision, and trainings, including Rule 132 supervision and Chestnut-required CEUsSupport team operations by providing backup and assistance to colleagues as needed * Maintain confidentiality and security of all organizational, financial, and consumer information * Perform other duties as assigned to support program and agency goals Qualifications * High school diploma or equivalent with five (5) years of experience in social services, housing, admissions, scheduling, screening, or peer support OR * High school diploma or equivalent with Certified Recovery Support Specialist (CRSS) or Certified Peer Recovery Specialist (CPRS) credential in good standing with the State of Illinois OR * Bachelor's degree in any field * Ability to communicate effectively and calmly with consumers, staff, support systems, and community partners, including in conflict-related or emotionally charged situations * Proficiency with keyboarding, data entry, and documentation across multiple systems, including electronic health records (EHR) or billing platforms * General knowledge of standard office procedures and office equipment, including electronic filing and basic word processing * Valid driver's license, private automobile insurance, and insurability * Ability to remain awake, alert, and active throughout the entire work shift Are you intrigued by this job but don't meet every single requirement?Chestnut is committed to building a diverse and inclusive workplace. If you're excited about any of our posted positions but your experience doesn't line up perfectly, please apply anyway! We'd love to explore the possibilities with you. Chestnut Health Systems is a leader in the effort to achieve health equity, providing high-quality health and human services in underserved communities. We deliver trauma-informed, fully integrated care by combining behavioral health with community-based primary health care. Chestnut's research division is nationally recognized for its contribution to evidence-based practices. Our empathic and innovative employees live our mission of making a difference. EOE - Minorities/Females/Veterans/Disabled. Chestnut welcomes applications from qualified individuals with recovery experience. The anticipated starting pay for new hires for this position is between $21.00 - $22.00 an hour. There are several factors taken into consideration in determining base pay, including but not limited to: job-related qualifications, skills, education, experience, local market conditions, and internal equity. Check out additional benefits here!

Why Stifel Stifel strives for a culture that puts its clients and associates first: a culture where everyone belongs, everyone is welcome, and everyone contributes to the success of our clients, their careers, and the firm as a whole. Let's talk about how you can find your place here at Stifel, where success meets success. What You'll Be Doing The Personal Trust Administration Officer II administers simple to complex trust accounts in accordance with the terms of the trust document and all applicable laws. What We're Looking For Develop relationships with clients through frequent contact via telephone, email, or in writing. Communicate with FAs, attorneys, and CPAs regarding client needs. Review trusts to ensure compliance with regulatory guidelines and fiduciary responsibility. Interpret document to ensure appropriate administration of trusts; make sure files are complete for annual audit by federal and state examiners under Regulation 9 laws and guidelines. Review and report account status annually; consult with supervisor to clarify ambiguous terms or provisions of the document. Coordinate, monitor and execute post-death provisions with appropriate areas of trust company. . Review the trust for the dispositive provisions and notify remaindermen. Coordinate with attorney, CPA and personal representative the closing of the estate and the preparation of a 706 to determine each party's responsibility. Review estate assets and coordinate the disposition under minimal supervision with the attorney, personal representative and remaindermen. Review estate tax return (706) and order of distribution. Coordinate the transfer of assets from the estate to the trust (where applicable) or out of the trust per the dispositive provisions. Review Court Accountings under minimal supervision and upon approval, file with the appropriate Court or Court Referee. Review work of Trust Associate assigned to help with account administration for accuracy and bring any issues to manager's attention. Monitor trust activity; approve, coordinate and supervise the establishment of the account with the trust company including, coordination and monitoring of transferred assets, correct statement recipients, collecting cost basis information, approving account on system, approving fee schedule set-up, etc. Review daily account activity; establish recurring bill payments and client disbursements, keep client and FA apprised of any unusual activity in the account, monitor the yearly gift from the client to insurance trusts for payment of premiums. and revalue charitable trusts on an annual basis to ensure payments are going to the beneficiaries per the trust provisions. What You'll Bring Understand and comply with all regulations, including 12CFR9, Community Reinvestment Act, Bank Secrecy Act, Fair Credit Reporting Act, etc. Ability to use logic and reasoning to identify complex problems; review related information and develop options and implement solutions. Ability to assess liability and react appropriately and promptly. Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Education & Experience Minimum Required: Bachelor's degree in Business Minimum Required: 3-5 years' of experience in Personal Trust Administration or Estate Planning Licenses & Credentials Minimum Required: None Systems & Technology Proficient in Microsoft Excel, Word, PowerPoint, Outlook #LI-JK1 About Stifel Stifel is more than 130 years old and still thinking like a start-up. We are a global wealth management and investment banking firm serious about innovation and fresh ideas. Built on a simple premise of safeguarding our clients' money as if it were our own, coined by our namesake, Herman Stifel, our success is intimately tied to our commitment to helping families, companies, and municipalities find their own success. While our headquarters is in St. Louis, we have offices in New York, San Francisco, Baltimore, London, Frankfurt, Toronto, and more than 400 other locations. Stifel is home to approximately 9,000 individuals who are currently building their careers as financial advisors, research analysts, project managers, marketing specialists, developers, bankers, operations associates, among hundreds more. Let's talk about how you can find your place here at Stifel, where success meets success. At Stifel we offer an entrepreneurial environment, comprehensive benefits package to include health, dental and vision care, 401k, wellness initiatives, life insurance, and paid time off. Stifel's bank and trust companies are equal opportunity employers. All candidates will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, veteran status, genetic information or any other protected characteristic under applicable law. If you would like more information regarding Equal Employment Opportunity rights and protections, please review the following information: Know Your Rights. Stifel is an Equal Opportunity Employer.

The City of Wentzville is seeking a detail-oriented and proactive part-time Administrative Associate to support our HR operations. This position provides front-line customer service and vital clerical support to the department, ensuring efficiency in recruitment, onboarding, compliance, and internal communications. If you're a highly organized professional with a passion for helping others and keeping systems running smoothly, we invite you to apply. Key Responsibilities Recruitment & Onboarding Support Assist the Recruitment & Retention Specialist by tracking candidate progress and maintaining accurate records in HR systems such as Paycom, Monday.com, Cognito Forms, and G Suite. Coordinate interview scheduling, prepare offer letters, and support candidate communication throughout the hiring process. Help new hires navigate onboarding processes and documentation. Administrative & Compliance Support Provide administrative assistance to the Assistant Director for audits, compliance tracking, and policy documentation. File and manage HR documentation (both digital and physical) in accordance with records retention policies. Create and maintain department forms, licenses, certificates, and records. Customer Service Serve as the department receptionist, assisting visitors and answering phone inquiries with a professional and courteous demeanor. Help customers complete forms, access services, and navigate websites or software tools. Offer general information and support to job candidates, employees, and community members. Systems & Records Management Maintain schedules and calendars related to HR events, meetings, and staff needs. Perform scanning, indexing, retrieving, and destruction of records as part of the City's records management procedures. Assist with data entry, document preparation, and correspondence drafting. Typical Hours: Tuesday - Thursday, 9 a.m. - 5 p.m. and Fridays, 9 a.m. - 4 p.m. The City of Wentzville is committed to being an employer of choice, offering prosperous and meaningful career opportunities, excellent benefits, and flexibility. This job posting will remain open until a sufficient number of qualified applicants are received. desired. Qualifications Job Qualifications - Education, experience, and training that are required or desirable in order to effectively perform the job at the time of hire. An equivalent combination of education, training, and experience will be considered. Additional requirements and/or substitutions may be requested and require the approval of HR. High school diploma or equivalent required. Minimum of 2 years of related experience is required; experience in Human Resources, Finance, Accounting, Procurement, or Office Administration is preferred. Additional job-related degrees or certifications may be considered in lieu of experience. Municipal records management experience desired. Knowledge, Skills, and Abilities - May be representative, but not all-inclusive, of those knowledge, skills, and abilities commonly associated with this position. Proficiency in use of basic business software (word processing, spreadsheets, email, presentations) and basic office equipment with the ability to learn multiple software packages quickly. Ability to follow clear and established processes. Ability to work independently with moderate supervision, and to deliver own work according to specific operational targets within the department. Ability to complete routine and more robust tasks assigned in a timely manner. Attention to detail and the ability to maintain focused concentration. Ability to provide exceptional service to internal and external customers. Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. Proficient keyboard skills. Ability to communicate effectively both verbally and in writing. Ability to effectively organize and prioritize work to meet deadlines. Ability to concentrate on multiple tasks simultaneously. Regular attendance is a necessary and essential job duty. Job requires being reliable, responsible and dependable.

All Applicants must submit the required application and additional materials online at ********************************** MANDATORY MINIMUM QUALIFICATIONS * High School Diploma or equivalent * Proficiency in Microsoft Office * Secretarial experience preferred ESSENTIAL DUTIES AND RESPONSIBILITIES * Make and receive phone calls, taking messages and routing calls as needed * Process new student enrollments, verify residency, and collect required documents * Manage paperwork for students leaving the school, and ensure their records are forwarded to the new district * Evaluate incoming transcripts from other districts to determine credit equivalency and grade placement * Issue official transcripts for college applications, scholarships, and employment * Coordinate the grading process, including entering grade changes, & process report cards * Assist the administration in building the school's master schedule and process individual student schedule changes * Review student files to ensure they are on track to meet state and district graduation requirements * Prepare the official list of graduates and order diplomas * Assist the core data for state reports (attendance, demographics, and graduation rates) * Act as a point of contact for parents, students, and colleges regarding academic history * Maintain the Student Information System * Maintain several building records, files, and accounts * Be responsible for Summer School registration and work during Summer School * Type, prepare, distribute, and file building records, reports, and correspondence * Be responsible for the distribution of building-to-home communications, such as newsletters, fliers, and reminders * Maintain student and staff meal accounts, as assigned * Receive monies from fundraisers, book orders, and other activities * Maintain records of monies received in accordance with district procedures * Monitor and reconcile building budgets and accounts * Purchase instructional and student incentive materials as requested by supervisor * Distribute mail for the building * Assist and orient substitute employees as needed * Keep student and/or staff attendance records as needed/requested by supervisor * Check individuals in and out of building using the door security system as required * Assist the building nurse with distribution of medications if/when necessary * File reports with state and federal agencies as required * Proficiently operate current office equipment (fax machine, laminator, copy machine, etc.) * Perform other duties as assigned For a complete listing of job responsibilities and fitness for duty requirements, see our Building Secretary Job Description at ****************** TERMS: $16.53+ per hour with possible steps for experience; 12-month contract; Full-time with benefits EFFECTIVE: March 1, 2026 SCREENING TO BEGIN: Immediately; open until filled CLASSIFICATION: Non-exempt Recommendations will be given at the February 2026 Board of Education meeting. NOTICE OF NONDISCRIMINATION: The Meramec Valley R-III School District does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, age, disability, genetic information or any other characteristic protected by law in the admission, access to, treatment, and employment in its programs, services and activities. Any person having inquiries concerning Meramec Valley R-III School District's compliance with nondiscrimination laws is directed to contact Mr. Tom Sauvage, Assistant Superintendent, at 126 North Payne Street, Pacific, MO 63069, **************. An Equal Opportunity Employer You are navigating off of REAP site to the district's posting. OK

The Housing Administration Specialist (Community Based) supports the successful operation of Chestnut's community-based housing programs by completing required documentation, coordinating tenant admissions and transitions, and delivering recovery-oriented services to individuals in supported housing. This role works closely with tenants, landlords, clinical teams, and community partners to promote housing stability, compliance with funder requirements, and positive tenant outcomes. This position is based in Belleville, IL and works Monday through Friday from 8:00 a.m. to 4:30 p.m. Chestnut Health Systems™ is a leading provider of integrated health care services. Since 1973, Chestnut has grown to more than 800 committed, compassionate employees providing substance use, mental health, and primary care treatment to patients in Illinois and Missouri. We provide fully integrated care for all our patients by combining behavioral health care services with our community-based primary care health centers. Chestnut also conducts research and training throughout the U.S.A. Responsibilities Complete accurate and timely data entry and documentation in accordance with program, agency, and funder requirements, including preadmission paperwork, assessments, consents, progress notes, and housing documentation Conduct tenant applicant interviews and coordinate move-ins and move-outs, ensuring all required documentation and registrations are completed Maintain tenant records and ensure compliance with income recertification, Housing Quality Standards (HQS), IM-CANS completion, and required reporting timelines Coordinate with facilities, purchasing, clinical staff, and external partners to support housing operations and tenant transitions Assist in managing tenant and property-related issues, including apartment inspections, landlord or tenant concerns, rent issues, repayment agreements, and facility or system help ticket requests Deliver consumer-driven services identified in IM-CANS, including case management, counseling, community support, medication training, and benefit linkage Support housing stability by assisting tenants with maintaining safe and clean living environments through modeling, coaching, and hands-on support when needed Provide services in locations most conducive to consumer progress, including tenant apartments and community settings Promote recovery-oriented and trauma-informed care principles, including hope, empowerment, wellness, and self-directed recovery, using recovery-focused language in all documentation Foster positive relationships with landlords, state personnel, referral agencies, and community resources to maintain a favorable program reputation Attend required meetings, staffings, supervision, and trainings, including Rule 132 supervision and Chestnut-required CEUs Support team operations by providing backup and assistance to colleagues as needed Maintain confidentiality and security of all organizational, financial, and consumer information Perform other duties as assigned to support program and agency goals Qualifications High school diploma or equivalent with five (5) years of experience in social services, housing, admissions, scheduling, screening, or peer support OR High school diploma or equivalent with Certified Recovery Support Specialist (CRSS) or Certified Peer Recovery Specialist (CPRS) credential in good standing with the State of Illinois OR Bachelor's degree in any field Ability to communicate effectively and calmly with consumers, staff, support systems, and community partners, including in conflict-related or emotionally charged situations Proficiency with keyboarding, data entry, and documentation across multiple systems, including electronic health records (EHR) or billing platforms General knowledge of standard office procedures and office equipment, including electronic filing and basic word processing Valid driver's license, private automobile insurance, and insurability Ability to remain awake, alert, and active throughout the entire work shift Are you intrigued by this job but don't meet every single requirement? Chestnut is committed to building a diverse and inclusive workplace. If you're excited about any of our posted positions but your experience doesn't line up perfectly, please apply anyway! We'd love to explore the possibilities with you. Chestnut Health Systems is a leader in the effort to achieve health equity, providing high-quality health and human services in underserved communities. We deliver trauma-informed, fully integrated care by combining behavioral health with community-based primary health care. Chestnut's research division is nationally recognized for its contribution to evidence-based practices. Our empathic and innovative employees live our mission of making a difference. EOE - Minorities/Females/Veterans/Disabled. Chestnut welcomes applications from qualified individuals with recovery experience. The anticipated starting pay for new hires for this position is between $21.00 - $22.00 an hour. There are several factors taken into consideration in determining base pay, including but not limited to: job-related qualifications, skills, education, experience, local market conditions, and internal equity. Check out additional benefits here!