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Cardiac Sonographer - Perm Weekend Shift - Relocation Assistance Available
Presbyterian Healthcare Services 4.8
Administrative associate job in Salt Lake City, UT
Cardiac Sonographer - Perm Weekend Shift - Relocation Assistance Available at Presbyterian Healthcare Services summary: The Cardiac Sonographer performs comprehensive echocardiography imaging to evaluate heart structure and function in both inpatient and outpatient settings. This role involves patient care, preliminary reporting, equipment maintenance, and participating in outreach clinics. The position offers weekend shifts, relocation assistance, professional growth opportunities, and a supportive healthcare environment within a large not-for-profit health system in New Mexico. Overview: How we work matters here. As a locally owned, not-for-profit health system, Presbyterian's purpose is to improve the health of the patients, members and communities we serve. We're the largest provider of healthcare services in New Mexico - with a delivery system comprised of nine hospitals, a growing multi-specialty medical group, and a statewide health plan. We're currently offering: Sign-on bonus of $20,000 Relocation assistance of up to $6,000 for qualifying candidates. Perm Weekend Differential for all hours worked What you'll do As an echocardiographer (cardiac sonographer) with our adult heart program, you'll work within a supportive and collaborative work culture that encourages personal and professional growth. Echo Techs work within a sonography-led lab, under the guidance of a supervisor, manager, and director - all with extensive backgrounds in echocardiography. Love where you work and where you live. Cardiac Sonographers at PHS have the opportunity to work within varying environments across inpatient and outpatient settings. Presbyterian Hospital is the flagship hospital of PHS, located within the heart of Albuquerque. Once remodels to existing buildings are complete, Presbyterian Hospital will have a 600 private room capacity - the largest in New Mexico. Enjoy a healthy work-life balance while exploring all the wonders of the beautiful Southwest! New Mexico offers 310+ days of sunshine each year, unlimited outdoor activities to enjoy an active lifestyle, and a favorable cost of living. How you learn, grow, and thrive matters here. The Presbyterian Echocardiography team offers a tier-based compensation system and natural progressions for advancement. Opportunities to rotate within inpatient and outpatient settings. An autonomous workflow. Shift differentials for nights and weekends. Competitive benefits. A supportive, collaborative work culture that encourages personal and professional growth. An enhanced sign-on bonus of $20,000 for qualifying candidates - plus additional relocation bonus of up to $6,000 for qualifying candidates. Work Schedule: This is a full time weekend position, non-exempt (hourly) position. This department offers a 4-10 work schedule (Saturday, Sunday, Monday and flex 4th day) Text a recruiter and schedule a time to chat at. Responsibilities: Echocardiography imaging: Perform comprehensive, diagnostic images using 2D, 3D, color imaging to evaluate the structure and function of the heart. Patient care: Ensure each echo is done in a patient-centered, comfortable and safe environment. Sonographers explain the process to patients and alert physicians of critical findings or changes in patient condition that require further evaluation. Reporting: Prepare preliminary echo reports including relevant measurements. Outreach: Willingness to participate in outreach clinics up to once a month, including potential overnight stays at clinics that serve rural locations in NM with no other access to congenital cardiac care. Call: Participate in weeknight and weekend call. Sonographers take "Home Call" with call pay. On average, sonographers are called in overnight approximately once a month. Weekend call is typically 2-6 echoes on Saturdays and Sundays, and triaged by the on call pediatric cardiologist. Collaboration: Work as a team with fellow sonographers and physicians to ensure smooth patient flow and optimal imaging for every patient. Equipment maintenance: Assist echo lab managers with maintaining equipment and performing quality control. Continuing Education: Participate in educational sessions to ensure we provide the most up-to-date care to our patients. Qualifications: Level I Cardiac Sonographer Graduate of a two (2) year Allied Health Training Program in Ultrasound Technology or a graduate of bachelors program in health science (including, but not limited to, cardiovascular technology, ultrasound, radiologic technology, respiratory therapy, or nursing). 0-4 years experience inpatient/outpatient cardiac ultrasound. ARDMS/RDCS (AE) OR CCI (RCS) credential BLS REQUIRED AT TIME OF HIRE New Mexico State Licensure under the New Mexico Medical Imaging and Radiation Therapy Program (NMRTT) - New graduates must obtain within 90 days Level II Cardiac Sonographer Graduate of a two (2) year Allied Health Training Program in Ultrasound Technology or a graduate of bachelors program in health science (including, but not limited to, cardiovascular technology, ultrasound, radiologic technology, respiratory therapy, or nursing). 6 years of relevant experience may be substituted in lieu of degree. 4-8 years experience inpatient/outpatient cardiac ultrasound. ARDMS/RDCS (AE) OR CCI (RCS) credential BLS REQUIRED AT TIME OF HIRE New Mexico State Licensure under the New Mexico Medical Imaging and Radiation Therapy Program (NMRTT) Level III Cardiac Sonographer Graduate of a two (2) year Allied Health Training Program in Ultrasound Technology or a graduate of bachelors program in health science (including, but not limited to, cardiovascular technology, ultrasound, radiologic technology, respiratory therapy, or nursing). 8 or more years or more experience inpatient/outpatient cardiac ultrasound. Degree required or in lieu of degree 10 years of relevant experience. ARDMS/RDCS (AE) OR CCI (RCS) credential BLS REQUIRED AT TIME OF HIRE New Mexico State Licensure under the New Mexico Medical Imaging and Radiation Therapy Program (NMRTT) *or have promoted up with years of experience and assigned a Lead OR resource sonographer. Benefits: We offer more than the standard benefits! Presbyterian employees gain access to a robust wellness program, including free access to our on-site and community-based gyms, nutrition coaching and classes, wellness challenges and more! Learn more about our employee benefits: Why work at Presbyterian? As an organization, we are committed to improving the health of our communities. From hosting growers' markets to partnering with local communities, Presbyterian is taking active steps to improve the health of New Mexicans. For our employees, we offer a robust wellness program, including free access to our on-site and community-based gyms, nutrition coaching and classes, wellness challenges and more. Presbyterian's story is really the story of the remarkable people who choose to work here. The hard work of our physicians, nurses, employees, board members and volunteers grew Presbyterian from a tiny tuberculosis sanatorium to a statewide healthcare system that serves more than 875,000 New Mexicans. About New Mexico New Mexico continues to grow steadily in population and features a low cost-of living. Varied landscapes bring filmmakers here from around the world to capture a slice of the natural beauty New Mexicans enjoy every day. Our landscapes are as diverse as our culture - from mountains, forests, canyons, and lakes, to caverns, hot springs and sand dunes. New Mexico offers endless recreational opportunities to explore and enjoy an active lifestyle. Venture off the beaten path, challenge your body in the elements, or open yourself up to the expansive sky. From hiking, golfing and biking to skiing, snowboarding and boating, it's all available among our beautiful wonders of the west. #CC123 AA/EOE/VET/DISABLED. PHS is a drug-free and tobacco-free employer with smoke free campuses. Maximum Offer for this position is up to: USD $56.92/Hr. Compensation Disclaimer: The compensation range for this role takes into account a wide range of factors, including but not limited to experience and training, internal equity, and other business and organizational needs. Keywords: cardiac sonography, echocardiography, patient care, diagnostic imaging, ultrasound technology, heart evaluation, healthcare services, medical imaging, outpatient care, clinical reporting
$154k-244k yearly est. 2d ago

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Administrative Assistant
BMO Financial Group 4.7
Administrative associate job in Salt Lake City, UT
Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. + Supports the execution of strategic initiatives; includes tracking metrics and milestones. + Builds effective relationships with internal/external stakeholders. + Analyzes data and information to provide insights and recommendations. + Leads the planning, coordinating and implementing department events. + Provides specialized and professional support to an executive and their senior managers within a large and diverse department or business group. + Coordinates and monitors budgets and reporting on results vs. budget. + Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities. + Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. + Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available. + Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures). + Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries. + Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements + Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. + Makes travel arrangements, booking flight/hotel reservations as needed. + Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. + Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. + Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution. + Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.). + Collaborates with internal and external stakeholders in order to deliver on business objectives. + Organizes work information to ensure accuracy and completeness. + Completes complex & diverse tasks within given rules/limits and may include handling escalations from other employees. + Analyzes issues and determines next steps. + Broader work or accountabilities may be assigned as needed. **Qualifications:** + Typically between 3-5 years of experience in an administrative/professional support function and post-secondary degree in related field of study desirable. + Specialized knowledge. + Verbal & written communication skills - Good. + Organization skills - Good. + Collaboration & team skills - Good. + Analytical and problem solving skills - Good. **Salary:** $41,714.00 - $65,000.00 **Pay Type:** Salaried The above represents BMO Financial Group's pay range and type. Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group's expected target for the first year in this position. BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: ******************************************** **About Us** At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world. As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset. To find out more visit us at ************************** BMO is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law. BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to ************************** and let us know the nature of your request and your contact information. Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.
$41.7k-65k yearly 2d ago
Executive Admin
ACL Digital
Administrative associate job in Salt Lake City, UT
Responsible for proactively meeting the administrative support needs of the Engineering leadership & their team. This role involves scheduling and calendar maintenance of executive calendars, takes the initiative to engage with team members and other executive and administrative assistants to solve problems, gather needed information, and generally does everything required to enable leaders to be efficient, communicate effectively and have fun in their work environment. This role is also required to be in the eBay Salt Lake City, UT / San Jose, CA office as needed to support the leader, team and organization. You will: Manage the Leaders' calendars extensively, including organizing internal and external meetings across multiple time zones & locations. Follow up on requests to ensure they are handled, leave no balls dropped on the floor! Strive to deeply understand the team's goals, and work to ensure that their time is organized accordingly. Manage financial administration, e.g. processing POs & invoices (possible). Event planning and coordination of team off-sites/events both onsite and offsite Communicate with internal & external parties, while exhibiting the highest degree of professionalism. Assist in the preparation of presentation or meeting materials. Ensure email lists, org charts and other administrative systems are regularly maintained and current. Inform the Leader of employee updates and milestones (reviews, anniversaries etc.). Be involved in special or other ad-hoc projects as required, as well as miscellaneous tasks, occasionally these will be personal in nature. Compile & edit briefing materials and synthesize this information into executive summaries with key business & communication insights. Work with the San Jose EA team to execute on local priorities & events. Exercise absolute discretion at all times. Coordinate Travel and Expense reports You are: An experienced Exec Assistant with 10+ years' experience in a technology organization supporting multiple Senior Director or VP levels. Laser focused when it comes to attention to detail and accuracy. You exhibit flexibility, prioritization & the ability to multi-task. An individual who seeks information beyond what is plainly presented to you, with an aim to understanding the team's goals & actively finding ways to be helpful in executing these goals. Enthusiastic and eager to help wherever you can, and do whatever it takes to ensure progress, while being friendly, collaborative and approachable. Superb at communicating with great written and verbal communications skills with the ability of capturing complex concepts & conveying them in simple, meaningful language. Able to compile clear and concise briefing materials. Able to perform well in a highly dynamic, rapidly changing environment. Knowledgeable with Microsoft Office/Google Suite & Outlook Able to interact with senior level executives and all levels of the organization. Aware of maintaining confidentiality & the use of discretion. Self-directed, take initiative & proactive with excellent project management skills. Someone who thrives in a fast-paced atmosphere Potential for limited availability outside of normal working hours Ability to work well Under pressure
$31k-48k yearly est. 2d ago
Administrative Coordinator
Russell Tobin 4.1
Administrative associate job in Salt Lake City, UT
Job Title: Global Banking & Markets - Operations - Client Operations - Analyst Pay Rate: $23/hr on W2 Duration: 6+ Months The Franchise New Business Group (FNBG) serves as the central point of contact for all aspects of client onboarding and account opening within the Global Banking & Markets division. The FNBG team collaborates closely with Sales, Legal, Credit Risk, Operations, Compliance, and external clients to ensure a seamless onboarding process. This team supports institutional clients including asset managers, hedge funds, corporations, and private equity firms, developing strong client relationships and managing complex documentation and regulatory requirements. The role is ideal for candidates who thrive in a dynamic, fast-paced, and collaborative environment and are passionate about client service and operational excellence. RESPONSIBILITIES: Manage the end-to-end onboarding process for clients, including Sponsored Repurchase Agreements and related documentation for clearing U.S. Treasuries. Serve as the primary liaison between clients and internal teams (Sales, Legal, Compliance, Credit, Operations) to ensure onboarding completion. Negotiate and facilitate documentation such as ISDA, MRA, CDEA, and MSFTA agreements. Maintain an in-depth understanding of AML, KYC, and account opening requirements for various legal entities and product alignments. Prioritize and track onboarding activities using active engagement with clients and sales teams. Meet strict service level expectations and market-driven deadlines, ensuring timely execution for fund launches and trade readiness. Provide exceptional client service during all stages of the onboarding process. Contribute to process improvement initiatives and policy updates related to new business onboarding. QUALIFICATIONS: Bachelor's degree required. 1-3 years of experience in client service or within a financial institution. Strong communication skills (verbal and written) with the ability to engage effectively with internal and external stakeholders. Excellent organizational skills, with the ability to multi-task and prioritize in a fast-paced environment. Strong attention to detail and a proactive approach to problem-solving. Knowledge of onboarding, KYC, AML, and regulatory frameworks preferred. Experience with agreement negotiation or related onboarding functions (e.g., Due Diligence, Documentation) is a plus. Familiarity with ISDA, MRA, and trading agreements preferred. Demonstrated client service orientation and ability to work independently and collaboratively.
$23 hourly 1d ago
Administrative Assistant, MDS R&D
BD (Becton, Dickinson and Company
Administrative associate job in Salt Lake City, UT
The Executive Assistant will report to the platform Director, R&D, MDS-SLC while also providing support to the MDS-SLC Platform R&D teams. The ideal candidate is unflappable and able to prioritize and streamline processes, can use initiative and good judgment, work independently with little supervision, while always exhibiting a high level of professionalism, confidentiality and discretion. Job Description We are the makers of possible BD is one of the largest global medical technology companies in the world. Advancing the world of health is our Purpose, and it's no small feat. It takes the imagination and passion of all of us-from design and engineering to the manufacturing and marketing of our billions of MedTech products per year-to look at the impossible and find transformative solutions that turn dreams into possibilities. We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you'll be supported to learn, grow and become your best self. Become a maker of possible with us. Responsibilities: Administrative support * Provide administrative support and contribute to organizational efficiency. * Independently and proactively coordinate the agenda's / meetings / logistics for meetings, in house as well as off site, globally. * Maintains and creates relevant networks and relationships as appropriate, both within Salt Lake City and globally. * Responsible for calendar management, requiring interaction with both internal and external executives and assistants. * Facilitates incoming and outgoing departmental communications on behalf of the Leadership Team. * Arrange heavy domestic and worldwide travel, including comprehensive and detailed itineraries * Create and process travel expenses and reimbursements in a timely manner * Works with other administrative assistants within and outside the MDS team in a considerate way to try to manage all the complex calendar demands being presented. * Creates high quality PowerPoint presentations as needed for R&D presentations and organization charts * Manages and sets up town halls and manages different communication mechanisms such as Yammer * Strong service approach to enable the AAD and PIVC R&D Directors and to drive better efficiency and effectiveness. Events Management * Organize specific events within the scope of the event. Work with vendors, site selection, manage interfaces and budget. * Ability to lead the organization of external meetings, for instance around reward and recognition * Select vendor and propose / select location * Launch and implement nomination process * Logistical organization of complex events * Elaborate and implement concept for meeting * Act as primary interface for meeting attendees * Manage budget in autonomy * Handle all communication aspects around the event Required Qualifications: Education & Experience * Minimum 5+ years' experience as an Executive Assistant supporting multiple leaders in a multi-functional, matrixed, fast-paced and diverse multicultural environment, preferably at a progressively responsible and/or corporate level. * High school degree required. Bachelor's degree strongly preferred. Expected Knowledge, Skills & Abilities * Tech savvy - it is crucial to understand and to have a strong proficiency and experience in the use of Microsoft Office Suite (PowerPoint, Word, Excel, Outlook), and the ability to use electronic systems and software applications proficiently. For PowerPoint, must be able to draft from scratch, edit, add animations, charts, etc., and proofread PowerPoint Presentations. * Proficient with SAP, Workday and Concur * Ability to manage a fast-paced heavy workload, heavy calendar and travel arrangements. * Strong interpersonal and communication skills * Ability to flex schedule to accommodate Director MDS-SLC R&D * Strong interpersonal and communication skills, given the significant contact with senior management and external contacts; experience supporting multiple leaders in a diverse multicultural environment * A great teammate with the ability to develop and maintain good working relationships with everyone across the organization and external contacts. * Self-motivated, enthusiastic, with an executive presence with the desire and ability to take initiative. * A keen sense of urgency in delivering tasks, strong follow-through in prioritizing, coordinating and planning in a high volume fast-paced environment * Integrity and discretion in dealing with matters, and protect sensitive and confidential information is crucial. * Ability to use independent judgment to determine what requires priority attention, escalation, and directing to the appropriate team member for response or resolution. * Ability to anticipate needs and being resourceful in delivering tasks; effectively leverage available resources. * A high level of attention to detail and accuracy (proofreading/formatting). * Demonstrated ability to assume greater responsibilities as circumstances dictate. Key Competencies * Customer Focus * Ethical Conduct * Accountability & Results-Orientation * Adaptive & Resilient * Action Oriented * Business Acumen * Process Effectiveness * Dealing with ambiguity * Relationship Management * Cultural awareness At BD, we prioritize on-site collaboration because we believe it fosters creativity, innovation, and effective problem-solving, which are essential in the fast-paced healthcare industry. For most roles, we require a minimum of 4 days of in-office presence per week to maintain our culture of excellence and ensure smooth operations, while also recognizing the importance of flexibility and work-life balance. Remote or field-based positions will have different workplace arrangements which will be indicated in the job posting. For certain roles at BD, employment is contingent upon the Company's receipt of sufficient proof that you are fully vaccinated against COVID-19. In some locations, testing for COVID-19 may be available and/or required. Consistent with BD's Workplace Accommodations Policy, requests for accommodation will be considered pursuant to applicable law. Why Join Us? A career at BD means being part of a team that values your opinions and contributions and that encourages you to bring your authentic self to work. It's also a place where we help each other be great, we do what's right, we hold each other accountable, and learn and improve every day. To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of health. At BD, you'll discover a culture in which you can learn, grow, and thrive. And find satisfaction in doing your part to make the world a better place. To learn more about BD visit ********************** Becton, Dickinson, and Company is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, and other legally-protected characteristics. #earlycareer Required Skills Confidentiality, Microsoft Office, Office Administration, Prioritization, Taking Initiative Optional Skills . Primary Work Location USA UT - Salt Lake City BAS Additional Locations Work Shift
$28k-37k yearly est. 2d ago
Administrative Assistant
Boart Longyear 4.6
Administrative associate job in Salt Lake City, UT
Travel Requirements: Minimal; may support executive travel coordination as needed. Position is on-site 5 days per week. The Administrative Assistant provides high-level, confidential administrative support to the CEO of Drilling Products. This role manages complex calendars, prepares executive communications, coordinates domestic and international travel, and might supports the execution of HR-related projects and initiatives. The Administrative Assistant ensures smooth day‐to‐day operations, anticipates needs, and exercises exceptional discretion and professionalism. The Administrative Assistant will oversee executive scheduling, travel coordination, expense processing, communication drafting, and administrative support for Executives Team. Key Responsibilities * Provide high-level executive administrative support to the Executive Team. * Manage complex and dynamic calendars, prioritizing meetings and aligning schedules with organizational needs. * Coordinate all executive travel arrangements, including researching and booking flights, hotels, transportation, and preparing detailed itineraries. * Monitor executive travel in real time and adjust plans as needed. * Prepare, process, and reconcile executive expense reports. * Draft, edit, and format executive communications, departmental announcements, and presentations. * Serve as a key point of contact for internal and external stakeholders. * Maintain confidentiality in handling sensitive employee, organizational, and HR information. * Create, submit, and track purchase orders and payment requests. * Order, stock, and organize office and breakroom supplies. * Support scheduling, logistics, and coordination for internal meetings, events, and executive visitors. * Support employee social events, celebrations, and engagement activities. * Provide administrative project support to HR, including documentation, task tracking, and report preparation. * Perform general office coordination to ensure smooth daily operations. * All other reasonable duties as assigned. Key Skills & Competencies * Executive-Level Support: Ability to anticipate needs, manage shifting priorities, and independently resolve administrative challenges. * Communication Excellence: Strong written and verbal communication skills with the ability to prepare polished, executive-ready materials. * Confidentiality & Judgment: Demonstrated ability to handle highly sensitive information with discretion. * Calendar & Travel Mastery: Expertise in managing complex calendars and coordinating detailed domestic/international travel. * Organization & Prioritization: Ability to multitask, meet deadlines, and stay organized in a fast-paced environment. * Relationship Management: Professional, approachable, and effective in supporting executives and interacting with leaders at all levels. * Technology Skills: Proficiency in Microsoft Office Suite, Teams, SharePoint, and travel/expense platforms. Qualifications * Education: Associate's degree in Business Administration or related field preferred; equivalent experience accepted. * Experience: Minimum 3 years of administrative, office management, or facilities coordination experience. Experience managing vendors, expenses, and purchase orders preferred. * Languages: English required; additional languages a plus. Physical and Environmental Conditions * Work Environment: * Standard office environment with regular interaction with staff, visitors, and vendors. * The position requires regular on-site presence to perform essential job duties. Remote or work-from-home arrangements are not available for this role. * Lifting Requirements: Occasional light lifting (under 20 lbs.) required for stocking or office setup. Compensation, Benefits and Perks Talented people are attracted to companies with long-term success and a supportive workplace culture that encourages work-life balance. Boart Longyear offers competitive pay, comprehensive benefits, and career advancement opportunities. If hired, you can expect: * a strong compensation plan * medical, vision, and dental program * retirement program * employee recognition rewards program (BRAVO) * employee assistance program Company Overview Established in 1890, Boart Longyear is the world's leading provider of innovative, safe, and productivity-driven drilling equipment and tooling. With a primary focus on mining and exploration activities spanning a wide range of commodities-including copper, gold, nickel, zinc, uranium, and other metals and minerals-the Company also supports activities in the energy, oil sands exploration, and environmental sectors. The Drilling Products division delivers advanced research and development capabilities and holds hundreds of patented designs to manufacture, market, and service reliable drill rigs, innovative drill string products, rugged performance tooling, durable drilling consumables, and high-quality parts for customers worldwide. These products are engineered to meet the evolving needs of the global drilling industry, offering maximum performance, reliability, and safety in the most demanding conditions. Our People At Boart Longyear, people are our most important asset. We recognize that the best ideas emerge through collaboration among individuals with diverse backgrounds, experiences, and perspectives. That is why we are committed to fostering diverse, inclusive teams and work environments free from discrimination and harassment-spaces where everyone can contribute and be heard. Our Vision To create products and solutions that empower the exploration and extraction of minerals to enable life and prosperity. Our Values Our success as a business depends on how we operate. The how is the distinctive way in which we conduct our business, guided by our values of: * Integrity * Health & Safety * Teamwork & Diversity * Customer Focus * Sustainability Boart Longyear is headquartered in Salt Lake City, Utah, USA. Visit our website, boartlongyear.com and follow Boart Longyear on social media: LinkedIn, Facebook, Instagram and Twitter. As an Equal Opportunity Employer, we thank all who apply but will only be contacting those selected for an interview. Please apply online at **********************************
$28k-36k yearly est. 2d ago
Office Coordinator
Insight Global
Administrative associate job in Park City, UT
A non profit client of Insight Global is looking to add a Office Coordinator to the team. If you're someone who enjoys keeping things organized, likes being the go-to person, and wants your work to truly matter in the community-you'll feel right at home here. Park City Community Foundation is a fun, hardworking, purpose-driven team making a real difference in Summit County. They value collaboration, integrity, curiosity, and work-life balance-and we genuinely enjoy working together. The Office Coordinator is the hub of our organization. You'll keep our office running smoothly, support key finance and administrative systems, and help ensure that everyone who interacts with the Foundation-donors, board members, nonprofit partners, and staff-has a great experience. Office & Operations: -Be the friendly first face and voice of the Foundation -Manage office space, supplies, mail, meetings, and calendars -Keep the office welcoming, organized, and fully stocked -Coordinate vendors, cleaning, maintenance, insurance, and permits Finance & Donor Support -Handle gift processing, deposits, and donor acknowledgment letters -Maintain accurate records and digital files -Partner with Finance leadership to improve systems and accuracy People & Administrative Support -Coordinate onboarding for new staff and interns -Help keep policies and the employee handbook current -Support staff meetings, board meetings, and special events Required Skills and Experience: -You enjoy details, checklists, and making things work better -You love learning and figuring things out, especially when systems or processes need improvement -You're organized, reliable, and comfortable juggling priorities -Strong communication skills and a positive, can-do attitude -Comfortable with Excel, Outlook, Word-and learning new tools -High integrity and discretion (this matters a lot here) Valid driver's license; 18+ THIS POSITION IS CONTRACT GUAREENTED UNTIL AT LEAST MARCH 1 2026 - POSSIBLE EXTENSION
$30k-40k yearly est. 2d ago
Personal Executive Assistant
CSC Generation 3.9
Administrative associate job in Salt Lake City, UT
CSC Generation is an AI-native holding company re-engineering omni-channel retail. We acquire iconic brands and transform them with Genesis-our operating platform combining a data fabric, automation engine, proprietary tools, and shared services-to modernize operations, elevate customer experience, and expand margins. With more than $1B in revenue across 13 brands, our portfolio includes Sur La Table, Backcountry, One Kings Lane, and others that serve as real-world innovation labs. We're hiring a Personal Executive Assistant to support our CEO. This is not a traditional EA role focused only on gatekeeping and travel booking. It's a high-leverage, systems-driven role for someone who loves using technology (especially AI/automations) to keep a complex life and calendar running smoothly-often beyond standard business hours. You must be detail oriented, quick, available, adaptable and comfortable with constant change in a fast-paced environment. This is a contract position at $34/hour, starting at ~20 hours/week during a probationary period, with the potential to convert to full-time (40-50 hours/week) if there is mutual fit. LinkedIn profile must be on resume or application to be considered.Please read job description closely before applying & only apply if you believe you're a good fit for this role.What You'll Do: Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change. Communicate changes. Run the CEO's day like a control tower. Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges. Time management for in-person meetings (max ~3 per week). Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time. Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat. Use AI and automation to increase leverage. Apply tools like ChatGPT, Claude, Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track. Keep communication and follow-through tight. Track decisions, follow-ups, and priories in a shared note with CEO. Nudge the right people at the right time to keep things moving. Who You Are: Calendar and time management is your superpower. You have experience managing a high-volume, frequently changing calendar for a senior leader, founder, or equivalent. You're comfortable creating calendar invites across Outlook & Google Calendars and adjusting on the fly. AI-curious and automation-minded. You already use AI tools (e.g., ChatGPT, Claude, Gemini, n8n, Zappier & etc.) in your work or personal life. You enjoy experimenting with new tools, setting up automations, and continuously improving your systems. Candidates who do not use or fundamentally don't want to use AI tools will not be a culture fit for this role. Comfortable with non-traditional hours. You understand that supporting an executive sometimes means after-hours and occasional weekend availability for urgent changes, travel issues, or priority shifts. Responsiveness is CRITICAL for this role. High judgment: you know when to ask vs. when to act. You're comfortable asking clear, concise questions when context is missing. You know when to pause and clarify versus when to take a best-effort step and move things forward. You're proactive without being reckless. Organized, precise, and discreet. You notice small details that prevent big problems. You handle sensitive information with confidentiality and professionalism. You communicate clearly and succinctly in writing and verbally. Thick-skinned and low-ego. You're comfortable with direct, candid feedback and fast-paced, sometimes blunt communication. You don't take things personally, you recover quickly from changes or mistakes, and you focus on fixing the problem and moving forward. The CSC family of brands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, provincial, state or local laws. The CSC family of brands is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, please contact ************************. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
$37k-55k yearly est. 29d ago
Administrative Assistant / Training Support Specialist (Entry-Level) - Defense Training (Draper, UT)
Education Services LLC 4.0
Administrative associate job in Draper, UT
Job DescriptionWe are seeking a motivated, detail-oriented entry-level professional to join our small team as an Office Administrator / Training Support Specialist. This role is perfect for someone early in their career who is eager to learn, grow, and advance within the defense training and education services industry. You will work directly alongside experienced Learning Engineers, Technical Writers, Media Developers, and leadership, gaining hands-on exposure to mission-critical projects that train military, law enforcement, and industry professionals on advanced technologies such as drones, robots, and aircraft-mounted systems. In this supportive position, you will handle a mix of administrative, clerical, and light technical tasks while contributing to the smooth operation of our office and the success of our training programs. This is an excellent opportunity to build foundational skills, understand compliance-sensitive environments, and position yourself for future advancement into roles such as project coordination, media development, or curriculum support.Key Responsibilities Act as receptionist on days with scheduled visitors (customers, partners, service providers, job candidates): greet guests, verify identity and eligibility for access to controlled areas (following provided guidelines), issue/expire visitor badges, and escort as needed. Perform light project management duties, including creating and updating project status reports for management and customers, maintaining internal trackers (SharePoint lists, project team whiteboards), and scheduling meetings. Keep the company break room fully stocked with drinks and snacks for employees and visitors; perform routine light cleaning of the office and break room areas. Coordinate and order food for weekly company team meetings and customer visits. Support the curriculum development team by conducting QA testing of new online training modules (e.g., functionality checks, usability feedback, and bug reporting). Assist with entry-level media development tasks such as resizing and optimizing images, trimming video clips, cleaning audio recordings, and basic file organization. Provide general administrative support as needed (e.g., mail handling, supply ordering, document preparation). Required Strong organizational skills, attention to detail, and a professional demeanor. Excellent verbal and written communication skills. Proficiency with Microsoft Office suite (Word, Excel, SharePoint, Teams) and comfort learning new tools quickly. Ability to multitask, prioritize, and maintain confidentiality in a compliance-sensitive environment. Associates or Bachelors degree desired; some college coursework or administrative experience is a plus. Reliable, punctual, and eager to learn and contribute in a small-team setting. Strongly Preferred Interest in education, training, multimedia, or project coordination. Basic familiarity with image/audio/video editing tools (e.g., Adobe Photoshop, Premiere, Audition, or free alternatives). Experience in customer-facing or administrative roles. Eligibility U.S. citizenship required. Must pass background check and drug test. Able to work in-person in our Draper, UT office. Work Location All positions work in-person at our office in Draper, UT but may work from home on Fridays when appropriate. Veterans and Military Families We encourage applications from veterans and spouses or family of military and law enforcement. We share your commitment to ensure that “everyone comes home”. Compensation & Perks Competitive salary aligned with market rates and expertise (Range: $35K-$50K). 15 days PTO + 10 paid holidays. 10% Flex Benefit on every paycheck for health premiums, 401(k), or debt payoff - no traditional plans, more take-home pay. Incentive bonus for overtime hours, even for salaried roles. Flexible scheduling: Core hours 9am-3pm, with adjustable start/end times to accommodate life-bank extra hours for shorter days without using PTO. Company break room stocked with free drinks and snacks. About Us Education Services LLC specializes in creating online and instructor led training programs and custom online training, service, and membership portals. We delight our customers with excellent user experience, service, and engaging learning experiences. Sometimes we create simple training modules or courses. Most of the time we create full certification training programs consisting of multimedia learning experiences, practice activities, simulations and pseudo-simulations, knowledge checks, and human scored or computer based certification assessments. We serve customers around the world but since our work includes DoD projects, we only employ U.S. Citizens who can work in-person in our office in Draper, UT. All applications are subject to background check and drug test, must provide proof of citizenship, and live within reasonable commute to our office. This is a great place to work if you love to help people gain the knowledge and skills needed to operate state of the art technology and equipment, value working in small teams where your impact matters, and want to continually learn and grow professionally. We especially love veterans and those with family serving in military and law enforcement. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
$35k-50k yearly 21d ago
Office Coordinator & Executive Assistant - Thinkingbox
Thinkingbox 3.9
Administrative associate job in Salt Lake City, UT
Who We AreHi! We're Thinkingbox, a brand experience agency driven by craft and curiosity. Our team blends diverse perspectives in design, technology, and strategy to push boundaries and deliver innovative work for our clients. We're a curious group that loves to think big, keep learning, and create meaningful experiences. Culture is at the heart of who we are, and our offices are hubs of natural collaboration. From hanging out with our office dogs to enjoying Thursday happy hours, we keep our work environment vibrant, welcoming, and fun. Each year, we also encourage our people to spend a month exploring the world, whether that means working from another office or even from the beaches of Mexico, to expand their perspectives and bring fresh inspiration back to the team. The OpportunityWe are looking for an organized, positive, and proactive Office Coordinator & Executive Assistant for our Salt Lake City office. This person will be the face of the office and a key support partner across the business. In this role you will support smooth office operations, provide executive assistant support to senior leadership, coordinate internal projects, and assist with administrative needs. This role is ideal for someone who enjoys multitasking, thrives in a creative environment, and loves bringing people together to build culture and community. You will help keep our office welcoming and operational, support our leadership team, coordinate internal initiatives, and plan events that connect and energize our SLC team.What You'll Be Doing Office Coordination Greet all visitors and serve as the first point of contact for the office Answer phones and manage incoming mail and packages Maintain a clean, organized, and well stocked office environment Coordinate vendors including cleaning services, suppliers, and building contacts Assist with onboarding tasks such as desk setup and office access Executive Assistant Support Assist with managing calendars and scheduling for the Chief Operations Officer and Chief Creative Officer Support travel arrangements, meeting preparation, note taking, and follow ups Assist leadership with light research and administrative tasks Project Coordination Support internal project timelines, task tracking, and team communication Help prepare documents, presentations, and meeting materials Collaborate across departments on assigned projects Culture and Events Champion a positive and connected office culture Plan and execute office events, team lunches, social gatherings, and holiday celebrations Coordinate industry related outings and community engagement activities Partner with the People and Culture team on company programs Administrative Support Support expense tracking Order office supplies and equipment Handle general administrative tasks as needed What You'll bring Friendly, professional, and people focused Highly organized with excellent attention to detail Strong multitasker with the ability to prioritize and stay ahead of needs Excellent written and verbal communication skills Proactive problem solver who takes initiative Experience in office coordination or administrative roles preferred Experience supporting executives is an asset Equal OpportunityAt Thinkingbox, we're committed to creating an inclusive environment where everyone feels valued, heard, and empowered to thrive. We believe that diversity is our creative strength - it's the range of perspectives, experiences, and backgrounds that fuels our best ideas and most innovative solutions. We welcome and encourage applicants of all races, ethnicities, genders, identities, abilities, ages, sexual orientations, and backgrounds to apply. Your voice matters here. To ApplyThank you for your interest in joining our team. Please submit your resume along with links to your online portfolio as part of your application (if applicable). Due to the volume of applications we receive, we're unable to respond to every submission. However, all applications are kept in our talent database and will be considered for future opportunities.
$38k-60k yearly est. Auto-Apply 7d ago
Staff Assistant | Missionary Department
The Church of Jesus Christ of Latter-Day Saints 4.1
Administrative associate job in Salt Lake City, UT
The staff assistant performs senior level paraprofessional clerical and administrative support. Tasks require seasoned independent analysis and judgment coupled with extensive clerical or secretarial experience. Incumbents make important daily decisions independently regarding: (1) operation or production and (2) collection, evaluation, and dissemination of information. This employment is a regular full-time two-year fixed term with opportunities to extend up to five years and potentially converting into a permanent position. 2 year post-high school education or training and 7+ years of experience as a clerk or secretary, a BS degree in a research-related field of study, or the equivalent combination of experience and training. Advanced personal computer skills and demonstrated advanced proficiency with word processing, spreadsheet, and database applications. Proficiency in office and clerical functions. Seasoned skills of independent analysis and judgment. Thorough and detailed knowledge of departmental procedures and functions related to the required duties. Specialized training in area directly related to the position's major functions is preferred. Duties might be of similar complexity and difficulty to the following functions: 50% Conducting special projects and research related to the area of assignment, compiling complex information, and preparing special reports. Projects tend to be irregular in nature or complex. At this level, incumbents typically format and develop the content for review by senior management. 30% Coordinating staff analysis and case presentation for professionals. Facilitating and coordinating special activities requiring input from multiple sources and typically with interdepartmental interaction. 15% Collecting, evaluating, disseminating, coordinating and maintaining complex information and data from multiple sources. 5% May be required to train and motivate other employees and Church-Service Missionaries.
$29k-45k yearly est. Auto-Apply 1d ago
Care Team Assistant at American Fork Family Clinic - Part Time
Wasatch Behavioral Health 3.5
Administrative associate job in American Fork, UT
Join our team at Wasatch Behavioral Health as a Part-Time Care Team Assistant (Receptionist) and become the welcoming face of American Fork Family Clinic in American Fork, UT! This is an amazing opportunity to make a real impact while being the friendly, welcoming face that supports clients and families seeking mental health services. With a competitive wage of $16.49-$20.90/hour, this role offers both stability and meaningful work in a supportive environment. Schedule: Monday-Thursday (days are varied), Varied Hours Compensation: $16.49-$20.90 DOE About Us: Wasatch Behavioral Health Wasatch Behavioral Health is a local government agency dedicated to providing compassionate, accessible mental health and substance-use services. We value collaboration, innovation, empathy, and creating a workplace where both clients and employees can thrive. What You'll Do as a Care Team Assistant Greet clients and provide exceptional customer service Manage incoming calls and direct them appropriately Make preliminary assessments for urgency and service needs Schedule appointments and process payments Respond to billing questions and assist with authorizations Prepare, update, and maintain client charts and records Act as a liaison between clients, clinicians, and insurance partners Qualifications High school diploma or GED At least 6 months of clerical or secretarial experience Strong communication skills (verbal + written) Solid computer and multitasking skills Compassionate, organized, and detail-oriented Spanish speakers may qualify for a wage increase Apply Today Ready to make a real impact? Submit your application today and take the next step toward a career that truly changes lives. We're excited to meet you and cheer you on as you grow with our team!
$16.5-20.9 hourly 16d ago
Office Coordinator - Parks & Recreation
Salt Lake County 4.0
Administrative associate job in Millcreek, UT
Salt Lake County…A career with a purpose in the community you love! Salt Lake County invites you to explore our exciting career opportunities. We seek highly enthusiastic individuals to enrich our County with your experience and talent. If you enjoy working in a team environment that is committed to changing the lives of its community, please keep reading. What it is like to work here: At Salt Lake County our culture is woven into all aspects of our work and our employees' lives, from the way we treat each other to the way we support the community. To promote and foster a fun and healthy work environment, we appreciate employees through great benefits, a healthy work life balance and room to grow and develop. Surround yourself with: Peers who are motivated to make a difference in the lives of those we serve. We serve Salt Lake County and envision a safe and beautiful place for all to live to work and have fun. Salt Lake County is about connecting people and championing our community. Community is more than a place…. It's our heart and service that bring us together. We encourage a work life balance: Working for Salt Lake County is more than just a paycheck. A career with Salt Lake County includes several benefits and perks. We support our employees with 12 Holidays, up to 24 vacation days, 12 sick days and one personal day every year. Additional Benefits include: Retirement options for hybrid pension/401(k) or 401(k) only with 10% contribution Medical coverage including a 100% county paid premium option-Dental and Vision coverage including coverage for adult designees Health Savings account with a county contribution up to $1200/year, Flexible Spending Account 100% county-paid Long-Term Disability and Short-Term Disability option Plus: Onsite medical clinic, hospital insurance, pet insurance auto and home insurance and discounts at County facilities. For Benefits information Click HERE To estimate how much your pay and benefits could be worth use our Total Rewards Estimator Background Check Information Due to the nature of this position, the successful applicant must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program in accordance with current County Human Resources policy requirements. JOB SUMMARY Supervises daily operations and administrative functions of the front desk and reception area. Provides office and clerical support to program management positions, boards, and committees. Completes general office duties, fiscal and cash handling tasks, and purchasing responsibilities. MINIMUM QUALIFICATIONS Three (3) years of related office administrative support experience; OR an equivalent combination of related education and experience. ESSENTIAL FUNCTIONS The following duties and responsibilities are intended to be representative of the work performed by the incumbent(s) in this position and are not all-inclusive. The omission of specific duties and responsibilities will not preclude it from the position. Applicants must be prepared to demonstrate the ability to perform the essential functions of the job with or without reasonable accommodation . Provides excellent customer service and office/program support to the public and county agencies. Greets visitors, screens/routes phone calls, and provides information/assistance. Supervises clerical and reception support staff, including hiring, promoting, orienting, training, assigning, reviewing work performance, and disciplining. Provides accurate and up-to-date program and facility information, including electronic (website/email) and hard copy materials (brochures, flyers, etc.) for distribution. Performs a variety of fiscal responsibilities. Verifies and submits daily transactions, manages petty cash fund(s), processes patron refund requests, and monitors facility purchases. Orders and maintains inventory of office supplies and retail sale items. Coordinates and distributes contractor paychecks and employee pay stubs. Coordinates and schedules facility and field rentals when necessary. Attends and takes minutes for assigned committee and staff meetings. Oversees facility vending, including ordering products, maintaining inventory, and maintaining machines. Assists facility manager with various administrative duties as needed KNOWLEDGE, SKILLS AND ABILITIES (KSA Knowledge of: Business English and mathematics Advanced word processing and spreadsheet software applications Record and report preparation, maintenance, archiving, and filing Professional telephone and customer service etiquette Filing methods and techniques Skills and Abilities to: Mentor administrative support staff Follow verbal and written procedures and instructions Communicate effectively both verbally and in writing Organize workloads and prioritize tasks to adhere to deadlines Work independently under minimal supervision Develop, implement, and maintain filing and recordkeeping systems Interpret and apply policies and procedures Operate standard office equipment WORKING CONDITIONS AND PHYSICAL REQUIREMENTS: This position may require lifting up to 30 lbs (office paper and various office supplies)
$35k-41k yearly est. Auto-Apply 10d ago
Administrative Office Specialist - HCH Administration - Business Operations
University of Utah Health
Administrative associate job in Salt Lake City, UT
As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission. EO/AA REQUIRES COMPENSATION DEPARTMENT APPROVAL PRIOR TO POSTING. This position performs higher level office support duties and provides specialized program support for a larger department. The incumbent will perform a wide range of administrative office duties including conducting research, preparing statistical reports and spreadsheets, preparing correspondence, reports and presentations, handling information requests, planning conferences and meetings, providing purchasing and payroll support, fulfilling employment administration requirements, making travel arrangements, and maintaining calendars and schedules.The incumbent may also coordinate the activities of committees that are working on special projects and initiatives within the department and/or organization. This position is not responsible for direct patient care. Corporate Overview: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes. Responsibilities Prepares presentation materials for use by others, edits content and adds appropriate graphic and design elements. These responsibilities may include creating basic web content for department PULSE site. Composes and/or prepares correspondence, memorandums, promotional materials, forms, newsletters, manuals, and reports using appropriate word processing and spreadsheet tools. Performs basic statistical calculations on data for reports and presentations. Plans, prioritizes, and schedules meetings and appointments for directors and other management, as assigned. Makes decisions on a daily basis regarding calendars, appointments, and scheduling. Performs specialized administrative duties required to support the specific department initiatives, using discretion to make judgments based on operating guidelines and policies. Supports purchasing requirements for the department, researches items and obtains price quotes, as required, entering information into university systems, following up on purchase orders, and maintaining P-Card information, as required. Supports human resource and payroll processes as a primary contact or backup for payroll preparation and submission, leave tracking, appointment papers, and other requirements as assigned. Prepares and follows up on staffing requisitions, and schedules interviews. Arranges and coordinates travel and travel reimbursement for staff, as assigned by the director's office. Compiles and maintains information that may require web or other research, gathering, compiling, and updating data and records. Performs other administrative specialist duties in support the mission and function of the department, as required. May supervise others in ensuring that processes and protocols are maintained. Knowledge / Skills / Abilities Ability to perform the essential functions of the job as outlined above. Demonstrated computer, Microsoft Office, organization, human relations, and effective communication skills. Demonstrated knowledge of basic bookkeeping practices and project management skills. Qualifications QualificationsRequired High school diploma, or equivalency. Five years of progressively more responsible experience in an office or administrative support setting. Depending upon department of hire, a valid, State of Utah Driver's License may be required. Qualifications (Preferred) Preferred Working knowledge of KRONOS and iCims applications. Working Conditions and Physical Demands Employee must be able to meet the following requirements with or without an accommodation. This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull, or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions. Physical Requirements Non Indicated
$33k-42k yearly est. Auto-Apply 23d ago
Administrative Officer
The University of Utah 4.0
Administrative associate job in Salt Lake City, UT
Handles administrative matters relating to the total functioning of an academic or administrative unit. Position is anticipated to primarily administer payroll and employment record management to start, and as that gets organized, transition into more general departmental administrative tasks, while continuing to administer payroll and employment records. Responsibilities 1. Handles the administrative matters regarding employment record management, payroll, and related procedures of the Department of Health and Kinesiology. 2. Helps maintain employment record management system. 3. Submits, reviews and evaluates personnel action forms. 4. Makes budgetary recommendations and adjustments. 5. Writes and edits program related publications and promotional or educational materials. 6. Reviews changes in university policy, federal regulations and contractual requirements and coordinates implementation procedures. 7. May develop departmental procedures as needed. 8. Other department tasks as assigned. Officers may make hiring recommendations on other departmental employees. Disciplinary actions generally require coordination with the Department Chair or other administrator. There exists a very broad authority in the decision-making process regarding procedural decisions in record maintenance, the application of appropriate accounting classifications, approving expenditures and/or the commitment of unit resources. Non-routine problems may be handled independently but it is expected that such actions will be coordinated with the appropriate officials. Problems encountered in this position may involve the interpretation and application of university policy, federal and state regulations affecting the use of available funds, reconciling varied and complex financial data and assuring the orderly flow of information into the university's automated systems. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. Minimum Qualifications Bachelor's degree in Business, Finance, or a related field, or equivalency (one year of education can be substituted for two years of related work experience). Three years experience that includes specific involvement in maintaining complex financial records, developing and monitoring departmental budgets and preparing related reports; and demonstrated organizational, human relation and effective communication skills. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
$34k-46k yearly est. 60d+ ago
Administrative Assistant
A To Z Building Blocks 3.1
Administrative associate job in Eagle Mountain, UT
Job DescriptionSalary: 16.25 Be the Heartbeat of Our Center Are you someone who thrives on organization, loves helping others, and naturally creates a welcoming environment? At A to Z Building Blocks, our Front Desk Administrative Assistant is the heartbeat of our center the friendly face, calming voice, and steady support that keeps everything running smoothly. This is a full-time, front-desk position supporting the Director and Administrative Team while serving as the first point of contact for families, staff, and visitors. What Youll Do Each day brings variety, but your core responsibilities will include: Answering phones professionally using our designated phone script Greeting families, staff, and visitors warmly and confidently Responding to email, phone, and in-person inquiries in a timely and courteous way Supporting the Director and stepping in during their absence when needed Scheduling appointments, managing calendars, and coordinating meetings Preparing professional emails, memos, reports, and correspondence Writing and editing documents, letters, and instructional materials Organizing and maintaining both digital and paper filing systems Navigating child care and industry-specific software (training provided) Managing multiple projects while meeting deadlines Attending trainings and workshops to support ongoing growth Handling confidential and sensitive information with discretion Supporting opening and closing procedures when assigned What Were Looking For This role requires reliability, strong communication skills, and a genuine passion for supporting children, families, and staff. To be successful, candidates must: Be at least 21 years old Hold a valid drivers license with a clean driving record Be willing to be trained to drive a 14-passenger bus if needed Be able to pass a background check, fingerprinting, and random drug testing Be dependable, punctual, and highly organized Have strong writing skills, including spelling, grammar, and sentence structure Be comfortable working independently and as part of a team Be able to manage confidential and time-sensitive information Be available to work a flexible schedule, including opening or closing shifts Commit to ongoing professional development and required trainings Physical Requirements Ability to lift and carry up to 50 lbs Ability to sit for extended periods at a computer Ability to walk, stand, sit, and move throughout the center Ability to sit on the floor and get up quickly if needed Ability to see, hear, and communicate clearly Why Youll Love Working With Us At A to Z Building Blocks, were more than a child care center were a community. We believe in teamwork, growth, and creating a supportive environment where everyone feels valued. When you join our administrative team, youre stepping into a role where your work truly matters and your contributions help build strong foundations for children and families every day. If youre organized, dependable, and ready to be the welcoming face of a growing child care community, wed love to hear from you.
$28k-36k yearly est. 8d ago
Staff Assistant | Missionary Department
Presbyterian Church 4.4
Administrative associate job in Salt Lake City, UT
The staff assistant performs senior level paraprofessional clerical and administrative support. Tasks require seasoned independent analysis and judgment coupled with extensive clerical or secretarial experience. Incumbents make important daily decisions independently regarding: (1) operation or production and (2) collection, evaluation, and dissemination of information. This employment is a regular full-time two-year fixed term with opportunities to extend up to five years and potentially converting into a permanent position. 2 year post-high school education or training and 7+ years of experience as a clerk or secretary, a BS degree in a research-related field of study, or the equivalent combination of experience and training. Advanced personal computer skills and demonstrated advanced proficiency with word processing, spreadsheet, and database applications. Proficiency in office and clerical functions. Seasoned skills of independent analysis and judgment. Thorough and detailed knowledge of departmental procedures and functions related to the required duties. Specialized training in area directly related to the position's major functions is preferred. Duties might be of similar complexity and difficulty to the following functions: 50% Conducting special projects and research related to the area of assignment, compiling complex information, and preparing special reports. Projects tend to be irregular in nature or complex. At this level, incumbents typically format and develop the content for review by senior management. 30% Coordinating staff analysis and case presentation for professionals. Facilitating and coordinating special activities requiring input from multiple sources and typically with interdepartmental interaction. 15% Collecting, evaluating, disseminating, coordinating and maintaining complex information and data from multiple sources. 5% May be required to train and motivate other employees and Church-Service Missionaries.
$20k-33k yearly est. Auto-Apply 1d ago
Secretary
Challenger School 4.2
Administrative associate job in Lehi, UT
Challenger School is seeking a friendly, detail-oriented individual to join our team as a secretary at our Farmington and Traverse Mountain campuses. As a school secretary, you are the first person everyone interacts with, so you play a vital role in creating a welcoming environment at the campus. At Challenger, you will manage all aspects of the front office and actively support students, parents, teachers, and directors. This is a year-round, full-time position. Responsibilities Maintain a safe, productive, and welcoming office environment Answer phones and respond to questions Manage the student information system Keep campus inventory up to date, order supplies as needed Aid managers with enrollment inquires and marketing events Assist with sick or injured students Work patiently with students, parents, and coworkers Qualifications Two years of college or relevant experience Ability to pass a background check Completion of pre-employment assessments Position Offerings Health Insurance Paid time off 401k Significant tuition discounts for children and grandchildren Please be on the lookout for an email from *******************. This email confirms your application submission and provides you with a link to our pre-employment assessment. This assessment must be completed within 72 hours in order for your application to be considered complete. #CSUT
$30k-35k yearly est. Easy Apply 17d ago
Recovery Assistant - On Call
Volunteers of America, Utah 3.6
Administrative associate job in Salt Lake City, UT
Job DescriptionDescription: Schedule: On-Call / PRN -- Two (2) 8-hour shifts per month required Benefits (Part Time) Employee Assistance Program for all employees 403(b) Retirement Plan Employee Referral Program including cash bonuses About Volunteers of America, Utah is an affiliate of a national, nonprofit, faith-based organization that has served communities across the United States for more than 125 years. Volunteers of America, Utah's mission is to provide community-supported paths for those who are vulnerable to improve their lives and increase their self-reliance. Our programs serve people experiencing challenges related to mental health, substance use, and homelessness. We encourage all who are passionate about making a difference, including individuals with lived experience, to apply. Position Summary The Recovery Assistant increases rapport with clients through trauma-informed practices to create a safe, welcoming environment that will offer stabilization, encourage self-sufficiency, independence, and offer basic services and support to move toward a healthier lifestyle. Essential Duties Conduct intake interviews with clients who are intoxicated or in withdrawal from substance use. Screen clients for admission, intake and orientation. Answer phones and provide information on Detox process. Ensure the safety of clients and enforce facility rules through diligent monitoring. Interact with clients going through the detox process. Take vital signs. Monitor and document client prescription medications. Monitor, educate and assist clients in performance of activities of daily living in accordance with goals and problem areas identified on individual treatment plan. Utilize de-escalation skills to manage client crisis by adhering to the De-escalation Training. Complete all paperwork and reporting related to client and program activities accurately and in accordance with licensing and contract requirements, managed confidentially, and stored appropriately. Maintain cleanliness of the facility while ensuring compliance with health, safety, and fire code. Identify issues that require maintenance and work orders and forward them to appropriate personnel. Work well with co-workers as a team. Utilize the onsite supervisor or the on-call system for guidance and support from supervising staff when any unusual, serious, or critical incident occurs. Performing work at the Detox facility is required to provide direct client care. Attend work as scheduled. Secondary Duties Maintain positive, professional interactions with community resources including, emergency services, fire, police and sheriff, criminal justice, staff from other community providers, client family members, agency donors, community support groups and referral sources. Provide community resource list or other basic information to clients. Attend scheduled staff meetings. Performs other duties as necessary or assigned. Requirements: Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred, but not required: High School Diploma or GED. Computer literate with familiarity of Microsoft Office - required for client data entry and intake and admission duties. Familiarity and knowledge of substance abuse strongly preferred or a willingness to learn. Grounded in your own recovery, if applicable. Ability to be firm yet compassionate. Ability to work efficiently and to switch tasks effectively. Ability to uphold professional boundaries, confidentiality regulations, agency policies and procedures. Interact in a professional manner with a diverse workforce, clients, and the public. Willingness to accept supervision and direction. Must be at least 21 years of age, possess a current driver's license, have a good driving record and be insurable on the agency's liability policy. Pass a pre-employment drug screen and Utah DHHS - Office of Licensing background screening. CPR and First Aid Certification or willingness to become certified. Physical Demands Move around the facility and interact with clients for extended periods of time. Lift and carry 25 lbs.
$24k-28k yearly est. 2d ago
Administrative Assistant
Wsc
Administrative associate job in Salt Lake City, UT
ADMINISTRATIVE ASSISTANT *Please included a resume and cover letter* Hours: Full-Time 40 hours/week Reports to: Division Manager - Division 30 Status: Non-Exempt Wage: $25/hr Position Description: Provide administrative support to the Division 30 team. Assist with general office duties and provide clerical support. Essential Functions: Process and organize incoming work requests Ability to schedule meetings with associated work tasks in Outlook Track/manage due dates for projects assigned Follow Management Team guidance/directives for associated work tasks and deadlines Generate and create reports, analyze data and identify solutions from the reports Create Data & Tracking Spreadsheets / Excel Proficiency (Creating formulas, linking cells/sheets, creating user-friendly tracking mechanisms) Routinely review specific reports for accuracy and follow up as necessary Enter invoices into SharePoint Update employee and equipment information on SharePoint Manage and maintain Division specific spreadsheets EQ Utilization Reports: Sort/Filter/Identify & Make Changes Needed to EQ Allocation Cell Phone Bill: Monitor units and plan for accuracy Tailgate Tracker: Create and manage a user-friendly D30 Tracker Certifications Tracker: Create and manage a user-friendly D30 Tracker Work with HR/Recruiting to manage D30 Applicant Tracker Maintain and organize office filing and storage systems Contributes to team effort by accomplishing related results as needed Be a resource for the Management Team, provide them necessary information and gather data/information needed to help reduce adding tasks to their normal workload Assist Management Team and applicants with Workday onboarding May be called upon to assist with special projects and assume responsibility for the development, administration, and promotion of specific projects, as required Perform other duties as assigned Requirements: High School Diploma or equivalent 2 years of previous administrative experience Demonstrate consistent attendance and positive attitude Microsoft Office Skills Strong organizational skills; possesses the ability to work on multiple tasks and is detail oriented Physical capability to lift up to 40 lbs. as needed. Utilization Reports WEX Reports Divisional Cell Phone Bills Tailgate Tracker Certifications (LMS) Tracking DOT/Med Card Compliance Xcel Weed Abatement invoice creating from spray records by region Xcel security screening process Managing and gathering Crew Contacts and create report WF Audit Tracking Mechanism Licensing/Registrations Invoices (vendors)… set up so all go through AP Evaluate Utilities Needs Office IT (Printer) Crew Activity and Timesheets (Xcel) Workday/Hiring Station/Approvals EQ/Gear/Chemical Ordering Chemical/Gear/Tools/EQ Inventory Tracking/Tracker Wright Tree Service employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. ******************************************
$25 hourly Auto-Apply 32d ago

Learn more about administrative associate jobs

How much does an administrative associate earn in Salt Lake City, UT?

The average administrative associate in Salt Lake City, UT earns between $16,000 and $39,000 annually. This compares to the national average administrative associate range of $23,000 to $51,000.

Average administrative associate salary in Salt Lake City, UT

$25,000

$16,00010%

$25,000Median

$39,00090%

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Administrative Associate Jobs
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Salt Lake City, UT
Administrative Associate Salt Lake City, UT Jobs

Administrative associate jobs in Salt Lake City, UT - 787 jobs

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Learn more about administrative associate jobs

How much does an administrative associate earn in Salt Lake City, UT?