Administrative associate jobs in San Diego, CA - 410 jobs

Samuel Lawrence Foundation is seeking an articulate and motivated individual who will partner with a small team to make a meaningful impact. Bring your skills to bear on real world problems - this role demands creative thinking, flexibility, and a passion for making a tangible difference. Part-time (afternoons), in person, in a residential office. Our atmosphere is casual, friendly, and interesting. Job Responsibilities: Assist with the day to day office operations Work on environmental issues, explore scientific research, attend meetings, educate elected officials Schedule appointments and conference calls Identify, contact, develop and maintain relationships with community groups, and community members Write letters, research topics, reply to emails Organize and manage donations Maintain an organized Google Drive Assist in the implementation of a CRM Take meeting notes Feed the chickens Required Qualifications: Strong written and verbal communication skills Task-oriented with the ability to manage multiple projects independently Organized Good Technological skills Ability to adapt to changes and challenges Reliable Happy to wear many different hats Experience with AI - Chat, Claude etc.. Desired Qualifications: Science background is helpful Bachelor's degree or advanced degree Pay: $28/hour Along with your resume please share with us your typing WPM, GPA, plus anything else you would like to share.

Associates at California Bank & Trust work in a relationship-centered culture where they are provided with the tools, training, and opportunities to build the best possible relationships with our clients and with each other. Our workplace culture values each associate's unique experiences, background and perspectives and provides a collaborative environment for all employees to grow and thrive. As a premier California-focused financial services company dedicated to serving its communities, families, and businesses (small, mid-sized and large), CB&T has been active for 70 years and has more than 80 full-service branch offices across the state. This dedication has helped the bank earn recognition as a perennial powerhouse in yearly voting for "Best Bank" and "Best Commercial Bank" from the readers of San Diego Union-Tribune and Orange County Register . Additionally, as a division of Zions Bancorporation, the bank has collected multiple Greenwich Excellence Awards for "Overall Client Satisfaction" in Small Business & Middle Market Excellence Awards. We are looking for an Administrative Assistant in La Jolla, CA. Essential Functions: Provides a variety of administrative and staff support services to an organizational unit. Performs a variety of administrative and clerical duties, which may include word processing, organizing electronic and paper files, scheduling meetings, maintaining calendars, processing incoming mail, answering phones, maintaining reports and other pertinent data. May assist in budget preparation and control activities. May assist in preparation and control of records, statistics, and reports regarding operations, personnel changes, etc. May administer various programs, projects, and/or processes specific to the operating unit served. May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations. May train and assist other employees. Other duties as assigned. Qualifications: Requires High School diploma or equivalent and 4+ yrs office, administrative, clerical, word processing or related experience. A combination of education and experience may meet requirements. Must have an advanced knowledge of departmental functions, banking and/or departmental and administrative process and procedures. Requires word processing, computer and customer service skills. Strong organizational, customer relations and communications skills, both verbal and written. Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems. Ability to handle sensitive and confidential situations. Broad application of principles, theories, and concepts in applicable discipline. Benefits: Medical, Dental and Vision Insurance - START DAY ONE! Life and Disability Insurance, Paid Parental Leave and Adoption Assistance Health Savings (HSA), Flexible Spending (FSA) and dependent care accounts Paid Training, Paid Time Off (PTO) and 11 Paid Federal Holidays, and any applicable state holidays 401(k) plan with company match, Profit Sharing, competitive compensation in line with work experience Mental health benefits including coaching and therapy sessions Tuition Reimbursement for qualifying employees enrolled in an accredited degree program related to the needs of the business, maximum of $5,250 per calendar year, employees are eligible for the program upon hire Employee Ambassador preferred banking products This position is eligible to earn a base salary in the range of $55,000 - $60,000 annually depending on job-related factors such as level of experience.

Kros-Wise is looking for an Administrative Specialist for our customer located in San Diego, CA. You will become part of a team of professionals providing direct customer support. Perform general administrative and clerical duties which include but are not limited to: -Perform word processing on technical documents and materials using available Windows based software -Maintain Program Manager and Deputy Program Manager's calendar -Travel Management and experience with DTS. -Maintain TWMS Accounts -Build and Maintain Sharepoint -Record Meeting minutes for Staff meetings -Receive phone calls, emails, and facsimiles Word Processing duties -Typing memos, letters, and prepare various documents using Microsoft Office Suite -General clerical duties to include forms updates, proofreading documents, and filing -Assist Program Manager with preparation and delivery of monthly deliverables to the customer -Maintain customer deliverable schedule -Other duties as assigned Position Requirements Experience Requirements: - Must has an Active Secret Clearance - Must have a minimum of three years experience in word processing - Well versed in Microsoft Office products, including Outlook, Word, Excel, PowerPoint, is required; knowledge of MS Access is a plus - Editing and reformatting written or electronic drafts - Transcribing reports, analysis, meeting notes, or similar material - Knowledge of technical terminology and office terminology, practices - Aptitude to acclimate to new subjects quickly Educational Requirements: - High School/Technical School Diploma or GED certificate

Job Description Corporate Profile: Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients' projects and programs. Job Summary: Performs a full range of standard and nonstandard administrative and secretarial duties in support of an office. Overall tasks to be performed in each area include (Accomplish other noncritical clerical work as requested). Provides administrative support, performing a combination of various clerical and administrative duties requiring overall knowledge of systems, policies, and procedures. Responsibilities: Maintain the staff reception office area, greet visitors, and direct them to the appropriate government staff personnel. Receive and respond to calls from customers, government personnel at all levels, and the general public regarding requests for information, building services, and other services, including Freedom of Information Act document gathering. Shall schedule appointments, arrange interviews and meetings, and communicate meeting details, including times, participants, and locations, as directed by management or staff. Requires proficiency in Microsoft Window based computer operating systems and Microsoft Office programs to include Word, Excel, Access, and Outlook email system, as well as scanners, printers and copiers. Requires accurate spelling, typing and attention to detail and shall have ability to compile and organize reports. Shall design, organizes and maintain filing system. Maintain access to various databases in order to compile and provide information to government personnel. Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required to include auditing monthly vehicle operation reports. Education/Certifications: High School diploma and two (2) years of experience. Minimum Requirements: Advanced knowledge and proficiency in Microsoft Office products, including Word, Access, intermediate Excel, and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations Excellent presentation skills Strong analytical skills Ability to conduct online research Resourcefulness, initiative, and skill to function in a fast-paced environment Attention to detail in goal/task accomplishment with minimal supervision Professionalism and the ability to interact effectively with others Ability to meet planned and unscheduled deadlines in a timely manner All contract personnel will be required to undergo a background suitability clearance prior to reporting to work and maintain this suitability clearance Ability to work independently. Must dress in casual business attire and required to act in a professional manner at all times Qualifications: 2 years of experience Corporate Summary: Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Women owned 8 (A) small business. We are located at the Metro Park Office Complex in Alexandria, Virginia. We offer a competitive salary and compensation benefits package, including medical, dental, vision, disability, matching 401k, tax free transit subsidy, paid federal government holidays and paid time off. AP is committed to creating an environment of work life balance.

Whittier Trust is the oldest privately owned multi-family office headquartered on the West Coast, providing exceptional client service and highly customized investment solutions for high-net-worth individuals and their families. Our dedicated professionals work with clients and their families to deliver a broad array of services including investment management, fiduciary, philanthropic, and family office. Our founding family's century-long history of entrepreneurship continues to guide our activities for clients today. Entrusted with private family assets, our teams employ a consulting approach to tailor solutions for complex family situations. Whittier Trust attracts professionals who have a desire to grow while building their skills in the service to our clients. Our organization is flat, nimble, and uniquely attuned to the needs and desires of both today's entrepreneurs as well as legacy family members who may be several generations removed from the wealth creators. Our corporate culture is one of client-focus, collaboration, performance and accountability, family orientation and long-term career satisfaction. Employee turnover is low because of a high level of engagement and career fulfillment. The position offers a competitive compensation package including base salary, performance bonus, equity consideration, excellent medical, and retirement plans. PRIMARY RESPONSIBILITIES Direct the Trust Operations Department regarding daily account transactions such as wire and cash transfers, ACH disbursements, bill paying, fund redemptions and purchases, and the opening and closing of accounts. Monitor transactions for completion and accuracy. Coordinate investment transactions with the Investment Department including but not limited to monitoring cash balances on a daily basis for purchases, transferring sales proceeds to money market accounts and following up on client's requests for purchases, sales, or gifting. Coordinate the transfer of incoming assets to new or existing accounts, as well as the transfer of outgoing assets for terminating accounts. Prepare correspondence, Excel spreadsheets (i.e., miscellaneous reports for client budget worksheets, income projections, and gifting schedules), assist with the production of PowerPoint presentations, mass mailings, and marketing materials. Calculate unitrust, total return, and other payments to trust beneficiaries. Coordinate tax-related payment information with the Tax Department and client-directed outside professionals. Provide information to Client Advisors for annual account reviews. Organize with Client Advisors to maintain client, beneficiary, and advisor information in client files and account records on database management and trust accounting systems. Perform special projects and additional tasks as assigned. Back-up support for the front desk/reception as needed. DESIRED EDUCATION Bachelor's degree preferred CTFA or CFP preferred by not required DESIRED EXPERIENCE Understanding of trust accounting and/or estate planning concepts is preferred but not essential Superior skills and experience with Microsoft Office, especially Word, Excel, and PowerPoint. Excellent written and oral communication skills. Superior organizational skills with the ability to multi-task and to manage and prioritize multiple projects and competing deadlines. General office administration and clerical experience. Excellent attention to detail with the ability to exercise independent judgment. Aptitude to understand and perform basic mathematical calculations such as fee calculations, and other percentage-based calculations. Ability to learn new processes and programs and desire to grow with the company. PERSONAL CHARACTERISTICS Strong people skills Client service focus Effective verbal and written communication skills High integrity with a diligent work ethic Team/people-oriented Highly organized with good time management skills Meticulous attention to detail Valid driver's license and the ability to travel by airplane. COMPENSATION Base salary range $60,000 - $75,000 annually Salary may vary depending on job-related factors including, but not limited to, skills and experience. Full-time employees may be eligible for a comprehensive benefits package that includes: medical, dental and vision coverage, 401(k), life insurance, paid time off and a Wellness Program. Annual bonus, incentive pay and/or equity may also apply depending upon the role.

Do you want to build an impactful career to change the world for the better? Geosyntec has an exciting opportunity for an Administrative Specialist to provide office and reception support in our San Diego, CA office. The position plays a critical role in providing an excellent professional "first impression" in greeting clients and visitors. Primary responsibilities include answering phones, processing incoming/outgoing mail, inventory/ordering supplies, scheduling appointments and assisting with administrative tasks. This position requires strong attention to detail. Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service. We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family. To Learn More Visit: ********************************** Essential Duties and Responsibilities Assist office staff and Manager with assigned administrative tasks. Schedule and organize business and time-sensitive office activities such as travel, client meetings, staff meetings, conferences, and webinars for the operation and office. Type and layout general correspondence, memos, charts, tables, graphs, business plans, reports and documents relating to clients, projects, and professional matters; proofread documents for spelling, grammar and format consistency, making appropriate changes. Organize and prioritize information and calls; create logs and databases. Word process and assemble proposals and reports to meet project deadlines; coordinate and assist with reproduction needs, and other project related duties. Assist in processing timesheets, expense reports, etc. as needed. Maintain operations databases, as applicable. Maintain office supplies, office furniture and equipment inventory and maintenance. This includes company vehicles. Place service calls for all equipment repair and maintenance, this includes company owned vehicles and copier repair services. Manage and inventory the office's off-site storage units. Act as point of contact for vendors for office and field supplies; retain copies of agreements with vendors. Act as liaison between operations personnel and property management firm for maintenance of office space. Receive and respond to requests for assistance from operations and Corporate Managers and staff and respond accordingly. Assist Manager with training new support staff. Assist with receptionist duties as needed. Local travel and support to other offices as needed; Assist with local business errands as needed. Act as liaison with travel and car rental agencies as needed. Assist with coordination of employee functions and events. Perform other administrative functions, as required. Drive personal, company, and rental vehicles to client or company project or office sites, and other business locations, as needed. Skills, Experience and Qualifications High School diploma or GED and at least 2 years of administrative/office experience to include effective working knowledge and skills with office procedures, terminology, and office equipment and computers in a Windows environment; or equivalent combination of education, experience and training that provides the required knowledge, skills, and abilities to perform the responsibilities of the position. (required) Accurate typing skills of a minimum of 40 to 50 wpm. (required) Experience with Microsoft Software, including Outlook, Word, Excel, Teams, PowerPoint, along with ability to learn new software applications. (preferred) Must be organized and able to multi-task. (required) Availability to work overtime on short notice as required by project demands. (required) Valid U.S. driver's license and a satisfactory driving record for business travel. (required) This opportunity will be posted for at least five days. Below are the potential compensation ranges that we in good faith believe are applicable for this role at the time of this posting and are only applicable for jobs to be performed in the specified location(s) below. The typical base salary range for this position is just one component of Geosyntec's total compensation package for employees. Actual compensation will be determined based on education, experience, skill set and location. Minimum: $24.89/hour / Maximum: $34.85/hour (San Diego, CA) We offer a comprehensive benefits package including, paid holidays, vacation, sick, and personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible employees. #LI-MG1 #LI-Onsite

Schedule: Mon-Fri, 8 hrs/day (30‑min unpaid lunch) Clearance: DHS HSPD‑12 suitability w/ PIV (Gov't‑sponsored) Make the mission move. You'll be the operational heartbeat of an FPS District-running the front office, owning executive calendars, and keeping mission‑critical reports and records tight. What you'll do Greet visitors, route calls/emails, and manage up to three leadership calendars Orchestrate meetings/telecons; prepare materials and crisp minutes Maintain FSA, PSO, and personnel files; manage mail/shipping & supplies Support timekeeping in GovTA and run required reports Keep data current: update shared drives; post inspection/covert testing trackers; run STORM/PTS reports; log vehicle mileage Enter weekly LEIMS prohibited items and support SMB/PSOO documentation What you bring High School diploma + 1 year admin experience (2+ preferred) Strong MS Office; accurate typing; excellent written & verbal communication Organized, discreet, and proactive in a fast‑paced public‑safety environment Nice to have Familiarity with GovTA, LEIMS, FPS processes

San Diego, CA Join the EnProVera team and bring your expert administrative support skills to federal agency operations. In this role, you'll manage schedules, organize files, prepare reports, and keep office operations running smoothly. Ideal candidates are detail-oriented, tech-savvy, and ready to make an impact. We offer competitive pay, great benefits, and a chance to work in a mission-driven environment. Position Responsibilities: Maintain reception area; greet visitors and direct inquiries. Manage up to three Executive calendars, schedule meetings, interviews, and teleconferences. Compose routine correspondence, answer calls/emails professionally and route appropriately. Maintain personnel files, employee records and district training files. Prepare budget -related information and reports Maintain vehicle mileage/maintenance logs and audit monthly reports. Organize and maintain filing systems and shared drives. Prepare materials and record minutes for meetings. Support supply inventory, procurement, and weekly reporting. Required Education, Skills and Experience: Bachelor of Science/Bachelor of Arts degree Proficient in Windows OS, Microsoft Office Suite and office equipment. Experience using federal timekeeping systems One year of active experience in a federal environment. Required Security: US Citizenship Undergo a background suitability clearance prior to reporting to work, and maintain clearance Location: San Diego, CA FLSA Class: Exempt Physical Demands: Ability to lift up to 25lbs without assistance- includes walking, bending, twisting, and performing a variety of other physical functions on a consistent basis. EEO is the Law ************************************************************************************* Pay Transparency Non-Discrimination Provision Pay discrimination (wage rights) - Worker.gov EnProVera is an Equal Opportunity Employer and pledges to treat every associate and applicant with dignity and respect. EnProVera will hire, place, transfer, promote, recruit, advertise, solicit for employment, treat during employment, pay, and otherwise compensate, select for training, layoff, or discharge associates without regard to race, religion, color, age, sex, sexual orientation, gender identity, national origin, ancestry, genetic information, veteran status, physical or mental disability, or any other legally protected status, so long as the essential functions of the job can be performed with or without reasonable accommodation.

FuturePlan is the nation's largest third-party administrator (TPA) of retirement plans, partnering with advisors in all 50 states. FuturePlan delivers the best of both worlds: high-touch personalized service from local TPAs backed by the strength and security of a large national firm, Ascensus. Our roots go back decades, with nearly 30 outstanding legacy firms now joined together to deliver unmatched levels of service, innovation and expertise to a fast-growing client base from coast to coast. The FuturePlan team includes more than 500 credentialed plan professionals, 60 actuaries, and one of the industry's largest in-house ERISA teams. Learn more at FuturePlan.com. Section 1: Position Summary Supports all clerical functions (typing, filing, faxing, copying, mass mailings, phone and mail) to ensure that daily Benefit Trust Services Department Operations needs are achieved in a timely and accurate manner. Section 2: Job Functions, Essential Duties and Responsibilities Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients. Our I-Client service philosophy and our Core Values of People Matter, Quality First and Integrity Always should be visible in your actions on a day to day basis showing your support of our organizational culture. Assist with other tasks and projects as assigned Learn functions of all aspects of Support Staff Team to fully support the team and to help maintain excellent customer service Provide clerical assistance necessary to ensure the office meets all service standards including filing, copying, mailings necessary reporting, assisting with opening mail, etc. (Including handling COBRA and HIPAA protected information.) Assist administrator with data entry such as contribution and enrollment processes as needed. Prepare and make all deposits via the necessary process (electronic, paper, etc.) for each Trust. Utilize Benefit Trust Services department Electronic and Paper filing procedures when completing any clerical task including scanning of necessary reports and documents. Provide back up to office receptionist (office duties) as needed. Deliver daily outgoing mail to mailbox. Pick-up incoming mail daily from mailbox. Provide clerical back up support for Benefit Trust Services team members Assist in mass mail projects Miscellaneous errands (post office, bank, etc.) Meet all quality, productivity, and turnaround goals Supervision N/A Section 3: Experience, Skills, Knowledge Requirements Learn functions of Benefit Trust Services administration Obtain a basic knowledge of prevailing wage fringe benefit guidelines, COBRA and HIPPA rules and regulations Effective oral and written communication skills Organization and prioritization skills Software Skills: MS Office (Word, Excel, Outlook), TMS, VHCS, COBRA Solutions Etc. Online portals for Insurance Carriers Bank Deposit Machines (WF CEO, CB&T, Union Bank etc) Detail orientation Ability to work independently Effective Interpersonal skills Demonstrates initiative Good judgment 1 - 2 years office experience We are proud to be an Equal Opportunity Employer The national average salary range for this role is $20-$22 per hour in base pay, exclusive of any bonuses and benefits. This base salary range represents the low and high end of the salary range for this position. Actual salary offered will vary and may be above or below the range based on various factors including but not limited to location, experience, performance, and internal pay alignment. We do not anticipate that candidates hired will begin at the top of the range however, from time to time, it may occur on a case-by-case basis. Other rewards and benefits may include: 401(k) match, Medical, Dental, Vision, Paid-Time-Off, etc. For more information, please visit careers.ascensus.com/#Benefits . Be aware of employment fraud. All email communications from Ascensus or its hiring managers originate ****************** ****************** email addresses. We will never ask you for payment or require you to purchase any equipment. If you are suspicious or unsure about validity of a job posting, we strongly encourage you to apply directly through our website.

Job Description Type: Full Time Overtime Exempt: No (SCA) Reports To: ARMADA HQ Security Clearance Required: Public Trust Level *********************CONTINGENT UPON AWARD********************** Duties & Responsibilities: Manage multiple executive calendars (District and Area Commanders), schedule meetings, and prepare meeting materials and minutes. Provide reception and front-office support-greeting visitors, answering phones and emails, and routing inquiries to appropriate personnel. Compose correspondence, draft and edit official letters, memoranda, and reports using Microsoft Word, Excel, and Outlook. Maintain personnel files, time and attendance records, and prepare daily attendance reports using GovTA. Create, organize, and maintain electronic and hard-copy filing systems, including records related to budgets, personnel actions, and operational reports. Support the Protective Security Officer (PSO) program by entering inspection data, prohibited-item reports, and case-control numbers into government system. Collect and compile Government-Owned Vehicle mileage and maintenance reports; maintain monthly fleet logs. Assist with post inspections, training file updates, and tracking audits, covert testing, and supply inventories. Coordinate mail processing, courier shipments, and procurement of office supplies. Maintain shared drives and data folders for committee memos and other operational documents. Support management in preparing reports, maintain databases, and assist in the preparation of security-related contract documentation. Other duties as assigned Knowledge, Skills, and Abilities (KSAs): Prior knowledge of federal office procedures highly preferred. Advanced knowledge and proficiency in Microsoft Word & Access. Intermediate knowledge and proficiency in Microsoft Excel and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations. Ability to create travel plans, schedule meetings, manage executive calendars, and other general clerical duties. Minimum/General Experience: 2+ years of secretarial/administrative support experience Minimum Education: High School Diploma, or equivalent Disclaimer: The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ****************** Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.

HealthCare Support Staffing, Inc. (HSS), is a proven industry-leading national healthcare recruiting and staffing firm. HSS has a proven history of placing talented healthcare professionals in clinical and non-clinical positions with some of the largest and most prestigious healthcare facilities including: Fortune 100 Health Plans, Mail Order Pharmacies, Medical Billing Centers, Hospitals, Laboratories, Surgery Centers, Private Practices, and many other healthcare facilities throughout the United States. HealthCare Support Staffing maintains strong relationships with top providers in healthcare and can assure healthcare professionals they will receive fast access to great career opportunities that best fit their expertise. Connect with one of our Professional Recruiting Consultants today to see how a conversation can turn into a long-lasting and rewarding career! Job Description Are you an experienced Surgery Scheduler/ Administrative Assistant in San Diego, CA area looking for a new opportunity with a prestigious healthcare systems company? Do you want the chance to advance your career by joining a rapidly growing company? If you answered “yes" to any of these questions - this is the position for you! More Insight of Daily Responsibilities: Coordinates & performs department/unit administrative activities including, but not limited to, storing, retrieving & integrating information for dissemination to staff, customers, clients, vendors, patients & families. Coordinates functions required to ensure smooth operations, plans & executes projects within scope of responsibility, & works with external, inter & intra departmental teams to support department/unit. Provides training & orientation for new staff & troubleshoots office technologies. Target Start Date: ASAP Shift: Monday-Friday, 8:30am-5:00pm Advantages of this Opportunity: Stable Company and Proven Track Record Competitive Compensation Why You Should Work For Us: HealthCare Support, Inc. (HSS), is a proven industry-leading national healthcare recruiting and staffing firm. HSS has a proven history of placing talented healthcare professionals in clinical and non-clinical positions with some of the largest and most prestigious healthcare facilities including: Fortune 100 Health Plans, Mail Order Pharmacies, Medical Billing Centers, Hospitals, Laboratories, Surgery Centers, Private Practices, and many other healthcare facilities throughout the United States. HealthCare Support Staffing maintains strong relationships with top providers in healthcare and can assure healthcare professionals they will receive fast access to great career opportunities that best fit their expertise. Connect with one of our Professional Recruiting Consultants today to see how a conversation can turn into a long-lasting and rewarding career! Interested in Being Considered? Interested in applying to this position? Please click the Apply Now or email resume to Qualifications H.S. Diploma,GED,or Equivalent · 2 Years of Experience as a medical scheduler · Typing and computer skills • EPIC experience • Proficient knowledge of Microsoft Office products including Word, Excel, Outlook PowerPoint and Access. Additional Information Want More Information? • If you are interested in applying to this position, please click Apply button.

Litigation Secretary Cooley is seeking a Litigation Secretary in our San Diego office. The Litigation secretary will provide complex and specialized secretarial and administrative support to attorneys and other timekeepers. Specific duties and responsibilities include, but are not limited to the following: Position responsibilities: * Complete all document processing and correspondence assignments accurately and within timekeepers' stated timeframes * Manage, organize, and maintain all documents and pleadings up to date in iManage and a shared M drive. * Maintain attorney/paralegal calendar, including scheduling and coordinating meetings and inputting all court related deadlines to team members * Communicate with docket department for all litigation related deadlines * Redline documents using Litera program * Draft pleading and discovery documents to support timekeepers and case team which may include creating a master caption; drafting a shell notice; shell declaration; shell proposed order, and proof of service * Arrange for court filings and service of documents; electronically file and serve documents required by state, Federal and local rules * Arrange and coordinate with a vendor for Service of Process of new complaints and subpoenas * Arrange and coordinate with a vendor to provide courtesy and/or chambers copies after a filing * Handle Attorney Admissions to Various Courts (California, Washington State, NY, etc.) * Coordinate and request court reporters and videographers for depositions and court hearings * Assist with deposition exhibits preparation * Assist, draft, and coordinate service of subpoenas * Proofread documents * Conduct basic legal research * Assist with documents to DocuSign * Handle all incoming telephone calls and placement of outgoing calls in a professional manner * Maintain good client relationships for attorneys * Enter time using Intapp daily * Assist other team timekeepers, as needed * Prepare New Business Forms for new and existing clients, conflict sheets and draft engagement and waiver letters * Prepare and process invoices, expense reports, check requests, travel reimbursements, cell phone reimbursements and health club reimbursement forms, etc. in accordance with accounting guidelines * Assist with requesting conference rooms for various client meetings and depositions * Copy documents that are not appropriate to send to the Copy Center * Make travel arrangements, adhering to the firm's Travel Policy * Review, distribute and process prebills * Coordinate internal procedures and compile backup materials for attorney/paralegal preparation of audit letter responses * All other duties as assigned or required Skills and experience: Required: * After orientation at Cooley, exhibit proficiency in iManage and other firm applications * Available to work overtime, as required * Proficiency in Microsoft Office Suite * Keep abreast of court rules and procedures and understand legal terminology * Previous litigation secretarial experience Preferred: * Bachelor's degree * IP litigation experience Competencies: * Ability to work independently and as part of a team in a fast-paced environment for multiple supervisors, meet deadlines and maintain flexibility with work assignments (including changes in timekeeper assignments) and work schedule * Ability to organize and prioritize work assignments, as well as delegate tasks to service departments when necessary * Demonstrate initiative, diplomacy, and tact * Possess excellent written, communication and proofreading skills with attention to detail * Ability to function in a professional and polite manner when dealing with clients, co-workers, court personnel and others * Reliable, committed, and punctual Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE. The expected hourly pay range for this position with a work schedule of 40 hours per week is $32.00 - $47.00 ($66,560.00 - $97,760.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

Hours: Shift Start Time: 8 AM Shift End Time: 5 PM AWS Hours Requirement: 8/40 - 8 Hour Shift Additional Shift Information: Weekend Requirements: No Weekends On-Call Required: No Hourly Pay Range (Minimum - Midpoint - Maximum): $39.690 - $51.220 - $57.370 The stated pay scale reflects the range that Sharp reasonably expects to pay for this position. The actual pay rate and pay grade for this position will be dependent on a variety of factors, including an applicant's years of experience, unique skills and abilities, education, alignment with similar internal candidates, marketplace factors, other requirements for the position, and employer business practices. Please Note: As part of our recruitment process, you may receive communication from Dawn, our virtual recruiting assistant. Dawn helps coordinate scheduling for screening calls and interviews to ensure a smooth and timely experience. Rest assured, all candidate evaluations and hiring decisions are made by our recruitment and hiring teams. What You Will Do The Contracts Associate assists with the operations, negotiations and analyses of contracts, capitations and ongoing relationships with providers. Oversees the administration and production of provider contracts by negotiating Letters of Agreement with non-contracted providers; auditing IDX claims system to verify appropriate and correct reimbursement; liaison with claims support department on new contracts and contract changes. Participates in SCMG strategy and support through contract and claims data analysis. Responsible for operational support system response to contract informational needs and monitor physician issues regarding contracting priorities. Required Qualifications * 4 Years experience in Managed Care contracting. * Experience in a health related or contract negotiation environment. * Experience in maintaining positive working relationships with Physician and Provider representatives. * Must have experience with analyzing, interpreting data, and preparing reports. Other Qualification Requirements * Associate's degree in Accounting, Finance, Business Administration, Health Care Administration; experience may substitute for education. - Required Essential Functions * Contract administration Responsible for requesting, preparing and analyzing data necessary for contract negotiations. Develop reports necessary to determine contract performance compared to budget and established standards. Conducts and participates in the successful completion of assigned contract negotiations as they relate to SCMG contracts. Assist in the development and maintenance of communication links throughout the system to identify reimbursement issues and participation in the development of action items for resolution. In addition, communicate current contract information. Assures contract information is communicated and coordinated to appropriate internal departments and audit is performed to ensure accurate contract claim/encounter pricing and other reimbursement terms. Work in conjunction with system representatives in the implementation of the IDX Contract Adjudication system. Assists with other duties as assigned, to be completed in an agreed upon format in an agreed upon time frame. Demonstrates teamwork by participating in achieving department goals. Shows willingness to help out with any task to ensure the success of the department. Works in a spirit of cooperation with all Sharp employees. * Quality and customer service Provide operational support to internal and external customers. Assist in project coordination with SCMG departments: Claims, Utilization Management, Provider Services, and Pharmacy Benefits Department. Maintains service orientation to representatives of SCMG through consistent assessment of needs and timely response to requests. Develops and maintains relationships with Physician and Provider contract representatives in support of the SCMG Mission, Values, and Philosophy and ensure timely response to contractual issues and contract compliance problems. Collaborates with other entities/departments to resolve identified issues with demonstrated improvement in operational flow. Demonstrates resolution of operational issues with targeted outcomes as negotiated with the Director. * Regulatory compliance Maintains work place in safe condition. Assure appropriate chair height, keyboard and screen placement, securing electrical wiring, observing departmental safety policies and procedures. Reports safety hazards within 1-3 days from time problem first identified. Knowledge, Skills, and Abilities * Knowledge of Managed Care and Managed Care Contracts, experience in PC computer utilization for word processing and Excel spreadsheet analysis, and managerial skills is required. * Working knowledge of Managed Care capitation, RBPVS/CPT/ICD-10 coding. Sharp HealthCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability or any other protected class

Description and Essential Functions The Senior Administrative Secretary performs a variety of highly responsible administrative and secretarial duties in support of executive staff; performs a variety of highly responsible and complex clerical, secretarial and administrative duties for a department; and may supervise secretarial and/or clerical staff and direct the work of interns. This is the advanced journey level class in the Administrative Secretary series. Positions at this level are distinguished from other classes by the analytical nature of a majority of the work performed as well as providing secretarial support to an executive and/or a department with a significant level of City Council activity. Individuals in this position must keep multiple tasks on schedule, use tact and judgment, and preserve confidentiality of sensitive information. The current vacancy is in the Office of the City Clerk; however, the eligibility list established from this recruitment may be used to fill additional vacancies as they occur. Essential Functions Functions may include, but are not limited to, the following: research, compile and analyze background data; perform routine and special administrative projects for management personnel; prepare independent draft reports and documentation; coordinate calendars; maintain hard copy and electronic records and files regarding department administrative activities; perform a wide variety of complex, responsible, and confidential secretarial and administrative duties for executive staff and other management personnel including providing routine analytical support; coordinate the department-wide City Council and/or Commission/Task Force agenda process; review staff reports for quality and completeness; ensure related attachments and exhibits are included; coordinate agenda process with City Clerk's office; assist in developing staff reports for submittal to the City Manager or City Council including preparing reports, assembling background materials, and composing first drafts; participate and assist in the development and administration of a department budget; prepare budget reports; compile annual budget requests; monitor and control expenditures. Interpret and explain City and department policies, rules, and regulations in response to inquiries; refer inquiries as appropriate; assist in developing department policies and procedures in order to meet department objectives; independently respond to letters and general correspondence not requiring the attention of executive and/or management personnel; recommend and assist in the implementation of goals and objectives; establish schedules and methods for office operations; implement office policies and procedures. Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities; review and summarize miscellaneous reports and documents; prepare background documents as necessary; research and analyze routine administrative projects for executive and/or management staff or the City Council; prepare first draft reports on routine administrative matters; receive and distribute incoming mail; review and evaluate mail to identify those items requiring priority attentio; provide follow up to assignments given to management and/or operations staff by executive and/or management staff; provide status reports to executive and/or management staff; receive telephone calls including complaints, and provide assistance to callers using judgment as to calls requiring priority attention; coordinate and make travel arrangements; maintain appointment schedules and calendars; arrange meetings and conferences; provide secretarial/clerical support for assigned task forces, commissions, and boards; may supervise assigned staff; plan, prioritize, assign, and review the work of staff involved in providing administrative support; conduct employee evaluations; may participate in the selection of staff; provide or coordinate staff training; work with employees to correct deficiencies; recommend disciplinary action and implement discipline procedures as directed; may order and purchase supplies for administrative operations; perform accounting functions related to ordering supplies, equipment and services; may maintain time card and payroll records; maintain personnel files and records for management personnel including employee evaluations and disciplinary actions; assist in the support of a board or commission including posting legal notices, preparing agendas, assembling background materials, and typing minutes of meetings as assigned. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service; perform related duties as assigned. Minimum Qualifications Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Five years of increasingly responsible administrative and secretarial experience, including two years of office management and/or supervisory experience AND equivalent to the completion of the twelfth grade preferably supplemented by course work in secretarial, business, accounting or a related field. Required Typing Certificate:A valid typing certificate demonstrating a minimum speed of 55 net words per minute dated within 12 months of your application is required and must be attached to the employment application. Please note: Online and/or self-administered typing certificates, and typing certificates that do not show net words per minute and the error rate are not qualifying. For additional information regarding the City of Chula Vista's requirements and a list of local agencies applicants can obtain their typing certificate, please click here. Desirable Qualifications:Bilingual skills at the business conversational level are desirable. Knowledge, Skills and Abilities / Physical Demands and Working Conditions Knowledge, Skills and Abilities Knowledge of: Principles and practices of routine analytical research. Principles and practices of office management. Principles and practices of supervision and performance assessment. English usage, spelling, grammar, and punctuation. Modern office methods, procedures, computer equipment, and computer software. Pertinent City functions, policies, rules and regulations. Principles and methods of business letter and report writing. Principles and practices of bookkeeping. Ability to: Prepare draft reports requiring analytical skill. Understand the organization and operation of the City and of outside agencies as necessary to assume assigned administrative responsibilities. Intermittently review documents related to department operations; perform data entry and basic searches in various databases and information management computer applications; create and run reports as directed in these programs; observe, identify, and problem solve office systems and procedures; understand, interpret and explain department policies and procedures; explain and problem solve office issues for the public and with staff. Plan, organize and schedule priorities in the office. Compose general correspondence and letters. Interpret and apply administrative and departmental policies, laws, and rules. Preserve confidentiality of sensitive material routinely encountered as part of work assignments. Develop and recommend policies and procedures related to assigned office operations. Supervise, train and evaluate assigned staff. Operate and use modern office equipment including personal computers and related software. Analyze situations carefully, recommend solutions, adopt effective courses of action. Compile and maintain complex and extensive records and prepare reports. Take notes and write summaries of meetings. Type at a speed of 55 Net Words Per Minute. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Work with various cultural and ethnic groups in a tactful and effective manner. Physical Demands and Working Conditions On a continuous basis, sit at desk for long periods of time. Intermittently, twist and reach office equipment; write or use keyboard to communicate through written means; occasionally run errands; lift up to 10 pounds. Additional Information Recruitment No. 26018501 To be considered, applicants must submit a City Application by closing date and time listed.Candidates whose applications indicate education and experience most directly related to the position will be invited to participate in the selection process. All notices will be sent via e-mail. Unless otherwise noted, a passing score must be achieved at each step of the selection process in order to have your name placed on the eligibility list for hiring consideration. The examination materials for this recruitment are validated, copyrighted and/or inappropriate for review. The eligibility list established as a result of this recruitment will be for a duration of six (6) months, unless otherwise extended.

Intermediate Admin Support Specialist (N10) Please note: This position is contingent upon the award of a contract. We will provide updates on the status of the contract and next steps during the hiring process. Minimum Qualifications Summary Certification & Education High school education required Bachelor degree preferred Active Secret Clearance Experience Required Experienced in responsibilities of position listed below. Three (3) years' experience performing general administrative or office support functions. Three (3) years' experience working in an environment that required strong organizational skills, excellent communication skills, and the ability to work independently and collaboratively in a team environment. Three (3) years' experience with Microsoft 365 productivity applications (Teams, Word, Excel, PowerPoint, Outlook, SharePoint, and OneDrive) and recent experience with Copilot features associated with those applications. Job Objective Provide administrative and analytical work to increase the effectiveness and efficiency of work operations and programs in the office. This role involves performing a variety of general office duties, including managing correspondence, maintaining records, completing projects, and assisting with day-to-day operations. The ideal candidate is organized, detail-oriented, and capable of multitasking in a fast-paced environment. Responsibilities Provide administrative and clerical support to members of the N10 team to accomplish organizational goals. Create and maintain administrative records or documents. Collect data/information utilizing various resources. Analyze data for relevance to work being conducted and make recommendations for improvements. Collaborate with internal and external stakeholders to determine needs and meet objectives. Perform general clerical duties such as filing, photocopying, scanning, data entry and respond to data call calls, emails, and other forms of communication. Schedule and coordinate meetings, appointments, and events. Prepare and distribute correspondence, memos, reports, and other documents. Support other departments with administrative tasks and special projects. Serve as primary identification and or access badge issuing officer. Maintain the identification and access badge database. Education & Certification High school education required Bachelor degree preferred Active Secret Clearance Work Location Coronado, CA About Lukos Lukos delivers professional services to the Department of Defense. Lukos has been one of the most successful and most diversified support companies for US Special Operations Command and its components for over a decade. Since our founding, we have grown to support all military services and multiple federal civilian agencies. About Our Name: Lukos is ancient Greek for “wolf”. The characteristics of the wolf match our approach to national security. The wolf is known for cunning, aggression, patience, and teamwork. An individual wolf is smart, strong, and resilient, but the true strength of wolves is their ability to work together as a wolfpack. Kipling said it best in The Law of the Jungle. "For the strength of the pack is the wolf, and the strength of the wolf is the pack." At Lukos we take care of our pack by offering full time employees competitive benefits to include: medical, dental, vision, 401(k), life insurance, short and long term disability coverage, paid time off and Federal holidays. Lukos is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, or national origin.

Full-time Description JOB TITLE: Secretary II 2512- 99999 -SEC-001 San Diego, CA ASRT, Inc. provides scientific, information management, management consulting, bioinformatics, and administrative program support to the Centers for Disease Control and Prevention (CDC) and other Federal and private sector clients. The successful candidate will be a full-time employee of ASRT, Inc. and will be assigned to The Department of Homeland Security (DHS). SCOPE OF WORK The Secretary II will provide administrative services and expertise in support of DHS goals and mission as related to the scope of work below. MAJOR DUTIES AND RESPONSIBILITIES Administrative support to District Commanders. Manage office reception, phones, emails, and scheduling. Maintain calendars for leadership. Prepare reports, meeting minutes, correspondence. Support timekeeping (GovTA). Track PSO audits and Post Inspection spreadsheets. Maintain security equipment inventories. Process incoming and outgoing mail. Maintain FSA database files and reports. Enter Prohibited Items reports. Requirements MINIMUM QUALIFICATIONS Minimum Education: Associate's Degree within finance/accounting/quantitative methods. Minimum Experience: 4 years working as a secretary, and previous experience within DHS . Security Clearance: DHS Suitability (HSPD-12) REQUIREMENT: Must be a United States citizen or permanent resident or have authorization for employment in the United States. SALARY: Commensurate with qualifications and experience. Salary Range: $48,000-$57,000 annually. To apply for this position: If you are viewing this position on the ASRT Career page, please click on the "Apply" button. If you are viewing this position on a site other than the ASRT Career page, you may use the "click to apply" link, or you may apply by visiting our Career page and searching for the job title and position number listed at the top of this job posting. To view all our open positions and to apply to job openings in which you may be interested, please visit our Career page at ******************************** EEO/vets/disabled Salary Description Salary Range: $48,000-$57,000 annually

Full-time Description If you are looking for an exciting career opportunity in the IT, engineering, software development, logistics, and project management fields, Linchpin Solutions is the place to be! We are currently hiring for a dynamic and experienced Logistics Administration Specialist. Clearance: Active DoD Secret Clearance Work Schedule: Fulltime, On-site; limited travel ( Role Overview: The MISTC Logistics Administration Specialist supports daily site operations, logistics, and administrative functions under the direction of the MISTC Site Lead. This role provides end-to-end support for training coordination, travel, procurement, equipment inventory, and documentation management to ensure seamless execution of the Marine Corps Information Systems Training Center (MISTC) mission. MISTC Logistics Administration Specialist play a key role in supporting Command and Control (C2) training by maintaining accountability of Government Furnished Equipment (GFE), assisting with system configuration documentation, and coordinating instructor travel and scheduling. They ensure that all administrative and logistics activities comply with Marine Corps, TECOM, and MSTP policies, enabling Site Leads and instructors to focus on core training objectives. General Skillset Proficiency with Microsoft Office 365 applications (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Excellent organizational and time-management skills Strong verbal and written communication skills Ability to work collaboratively with instructors, engineers, and administrative staff Detail-oriented with strong recordkeeping and documentation habits Familiarity with military correspondence standards and administrative procedures Specific Skillset Proficiency in applying the Navy/Marine Corps Correspondence Manual (SECNAV M-5216.5) and MCO 5216.20B for document formatting and routing Experience managing equipment inventories, procurement tracking, and GFE accountability in accordance with MISTC and MSTP procedures Familiarity with GCSS-MC or equivalent logistics management systems for requisitions and material tracking Knowledge of Defense Travel System (DTS) or equivalent tools for travel coordination and voucher processing Ability to assist in the creation, editing, and control of MISTC Letters of Instruction (LOIs), trip reports, and deliverables Working knowledge of DD254, DISS, and JPAS procedures for clearance verification and access control Familiarity with C2 system terminology, configurations, and supporting documentation Strong aptitude for learning and documenting new technologies and processes Requirements Education & Certifications High school diploma or GED required; Associate's degree preferred GCSS-MC certification or equivalent logistics system training preferred Microsoft Office Specialist (MOS) Master Certification required within 90 days of hire Experience Requirements Minimum of 3-5 years of administrative or logistics experience supporting DoD or USMC programs Prior experience in a training or operational support environment preferred Experience working in classified or controlled facilities desirable Role Integration The MISTC Logistics/Admin Specialist reports directly to the MISTC Site Lead and provides essential administrative, logistical, and documentation support to the entire training team. They ensure compliance with all administrative reporting, equipment accountability, and procurement processes at their assigned site. In coordination with Systems Engineers, the Logistics/Admin Specialist ensures that C2 system components are inventoried, maintained, and properly configured for training use. They assist in the scheduling and coordination of Instructor travel, MTT deployments, and resource distribution. MISTC Log/Admin personnel also participate in Initial Key Personnel Training (IKPT), New Equipment Training (NET), and internal certification programs to remain proficient in the evolving portfolio of C2 systems, including emerging technologies such as the Joint Battle Command-Platform / Mounted Mission Command-Software (JBC-P/MMC-S). This ongoing development ensures they remain current with the systems, tools, and processes that underpin the MISTC enterprise. Impact The MISTC Log/Admin ensures the smooth, efficient operation of MISTC training sites by managing logistics, equipment, and administrative workflows that directly support the Marine Corps' C2 training mission. Their attention to detail, technical proficiency, and coordination enable instructors and Site Leads to deliver world-class training, sustain readiness, and ensure accountability across the global MISTC enterprise. Build Your Career With Us Linchpin Solutions' professional services organization is committed to delivering qualified candidates that meet or exceed clients' technical and management expectations. Our growth means exciting career opportunities for talented professionals in IT, engineering, software development, logistics, project management, and other key areas. We provide personnel that become valuable assets to the organizations they serve and contribute to the overall skill diversity and strength of the Linchpin Team. Career Choices Linchpin's success comes from the talent and commitment of our professionals. As one team, we share the challenges and rewards that come from growing the company, which reinforces our culture of ownership. All of our professionals benefit from the value we collectively create. Pay Transparency Statement: Linchpin Solutions is committed to compliance with applicable pay transparency laws and regulations. Final compensation for any position will be determined based on a variety of factors, including but not limited to: Relevant prior work experience Education and certifications Specific skills and competencies Federal Government contract labor categories and wage rates Geographic location While salary ranges may be provided for a position, these ranges are not a guarantee of final compensation, which may vary based on individual qualifications and the specific requirements of the contract. Benefits: In addition to competitive compensation, Linchpin Solutions offers a variety of benefits, including: Health, dental, and vision insurance 401(k) plan with company matching Flexible Spending Accounts (FSA) Company-funded disability and life insurance Paid time off (PTO) and company-paid holidays Employee Assistance Program (EAP) Educational assistance and parental leave Please note that the specific benefits and compensation details may vary depending on the employee's position, date of hire, and contract terms. Cyber Security Message Linchpin Solutions follows a specific recruiting practice to protect all candidates. We will never request any financial information immediately. Do not reveal confidential or sensitive information without ensuring the request is coming from Linchpin Solutions directly. Please do not hesitate to contact us at ************** if you suspect any type of social engineering attacks such as phishing, spear phishing, baiting or any other suspicious activity. Equal Opportunity Employment Statement We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Salary Description $42,687.00-$75,965.00

Job Description Kros-Wise is looking for an Administrative Specialist for our customer located in San Diego, CA. You will become part of a team of professionals providing direct customer support. Perform general administrative and clerical duties which include but are not limited to: -Perform word processing on technical documents and materials using available Windows based software -Maintain Program Manager and Deputy Program Manager's calendar -Travel Management and experience with DTS. -Maintain TWMS Accounts -Build and Maintain Sharepoint -Record Meeting minutes for Staff meetings -Receive phone calls, emails, and facsimiles Word Processing duties -Typing memos, letters, and prepare various documents using Microsoft Office Suite -General clerical duties to include forms updates, proofreading documents, and filing -Assist Program Manager with preparation and delivery of monthly deliverables to the customer -Maintain customer deliverable schedule -Other duties as assigned Position Requirements Experience Requirements: - Must has an Active Secret Clearance - Must have a minimum of three years experience in word processing - Well versed in Microsoft Office products, including Outlook, Word, Excel, PowerPoint, is required; knowledge of MS Access is a plus - Editing and reformatting written or electronic drafts - Transcribing reports, analysis, meeting notes, or similar material - Knowledge of technical terminology and office terminology, practices - Aptitude to acclimate to new subjects quickly Educational Requirements: - High School/Technical School Diploma or GED certificate

FuturePlan is the nation's largest third-party administrator (TPA) of retirement plans, partnering with advisors in all 50 states. FuturePlan delivers the best of both worlds: high-touch personalized service from local TPAs backed by the strength and security of a large national firm, Ascensus. Our roots go back decades, with nearly 30 outstanding legacy firms now joined together to deliver unmatched levels of service, innovation and expertise to a fast-growing client base from coast to coast. The FuturePlan team includes more than 500 credentialed plan professionals, 60 actuaries, and one of the industry's largest in-house ERISA teams. Learn more at FuturePlan.com. Section 1: Position Summary Supports all clerical functions (typing, filing, faxing, copying, mass mailings, phone and mail) to ensure that daily Benefit Trust Services Department Operations needs are achieved in a timely and accurate manner. Section 2: Job Functions, Essential Duties and Responsibilities * Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients. * Our I-Client service philosophy and our Core Values of People Matter, Quality First and Integrity Always should be visible in your actions on a day to day basis showing your support of our organizational culture. * Assist with other tasks and projects as assigned * Learn functions of all aspects of Support Staff Team to fully support the team and to help maintain excellent customer service * Provide clerical assistance necessary to ensure the office meets all service standards including filing, copying, mailings necessary reporting, assisting with opening mail, etc. (Including handling COBRA and HIPAA protected information.) * Assist administrator with data entry such as contribution and enrollment processes as needed. * Prepare and make all deposits via the necessary process (electronic, paper, etc.) for each Trust. * Utilize Benefit Trust Services department Electronic and Paper filing procedures when completing any clerical task including scanning of necessary reports and documents. * Provide back up to office receptionist (office duties) as needed. * Deliver daily outgoing mail to mailbox. * Pick-up incoming mail daily from mailbox. * Provide clerical back up support for Benefit Trust Services team members * Assist in mass mail projects * Miscellaneous errands (post office, bank, etc.) * Meet all quality, productivity, and turnaround goals Supervision * N/A Section 3: Experience, Skills, Knowledge Requirements * Learn functions of Benefit Trust Services administration * Obtain a basic knowledge of prevailing wage fringe benefit guidelines, COBRA and HIPPA rules and regulations * Effective oral and written communication skills * Organization and prioritization skills * Software Skills: MS Office (Word, Excel, Outlook), TMS, VHCS, COBRA Solutions Etc. * Online portals for Insurance Carriers * Bank Deposit Machines (WF CEO, CB&T, Union Bank etc) * Detail orientation * Ability to work independently * Effective Interpersonal skills * Demonstrates initiative * Good judgment * 1 - 2 years office experience We are proud to be an Equal Opportunity Employer The national average salary range for this role is $20-$22 per hour in base pay, exclusive of any bonuses and benefits. This base salary range represents the low and high end of the salary range for this position. Actual salary offered will vary and may be above or below the range based on various factors including but not limited to location, experience, performance, and internal pay alignment. We do not anticipate that candidates hired will begin at the top of the range however, from time to time, it may occur on a case-by-case basis. Other rewards and benefits may include: 401(k) match, Medical, Dental, Vision, Paid-Time-Off, etc. For more information, please visit careers.ascensus.com/#Benefits. Be aware of employment fraud. All email communications from Ascensus or its hiring managers originate ****************** ****************** email addresses. We will never ask you for payment or require you to purchase any equipment. If you are suspicious or unsure about validity of a job posting, we strongly encourage you to apply directly through our website. For all virtual remote positions, in order to ensure associates can effectively perform their job duties with no distractions, we require an uninterrupted virtual work space and there is also an expectation of family care being in place during business hours. Additionally, there is an internet work speed requirement of 25 MBps or better for individual use. If more than one person is utilizing the same internet connection in the same household or building, then a stronger connection is required. If you are unsure of your internet speed, please check with your service provider. Note: For call center roles specifically, it is a requirement to either hardwire your equipment directly to the internet router or ensure your workstation is in close proximity to the router. Please ensure that you are able to meet these expectations before applying. Ascensus provides equal employment opportunities to all associates and applicants for employment without regard to ancestry, race, color, religion, sex, (including pregnancy, childbirth, breastfeeding and/or related medical conditions), gender, gender identity, gender expression, national origin, age, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, military or veteran status, genetic information, sexual orientation, criminal conviction record or any other protected category in accordance with applicable federal, state, or local laws ("Protected Status").