Administrative associate jobs in Sandy Springs, GA - 598 jobs

Kukdo Chemical Co., Ltd. (************** is a global leader specializing in the production and sales of epoxy resins and hardeners, with annual revenues exceeding USD 1.2 billion and over 800 employees in South Korea. Our headquarters is located in Seoul, South Korea, and our U.S. subsidiary is located in duluth, Georgia. We are seeking ambitious candidates interested in developing their careers in office administration within the dynamic chemical industry. This role provides an excellent opportunity to gain hands-on experience in a professional and growth-focused environment. [Job Position] Office Administrator (On-site) [Working Hours] Monday to Friday, between 9:00 AM and 1:00 PM [Responsibilities] Overall management of company housing and office operations, including lease agreements, utilities, and office supplies. Management of company-owned vehicles, including registration, maintenance, and tax payments. Handling general administrative tasks such as mail distribution, courier services, and document filing. Monitoring and controlling office budget and expenditures to ensure cost efficiency. [Qualifications] Must be a U.S. citizen or permanent resident (Work authorization required) Proficiency in Microsoft Office suite (Excel, Word, PowerPoint, etc.) [Benefits] Paid time off Travel reimbursement

“Let goodness, fairness, and most importantly, love prevails in business; profits will inevitably follow.” - NK Chaudhary, founder Jaipur living is a socially conscious luxury brand with a passion for people, products, and design. A differentiated challenger brand, Jaipur Living is known for its beautiful rugs and textiles. Jaipur Living products can be found in the finest homes, and the company prides itself in providing only the highest quality products, a transparent and ethical supply chain, and a distinctively thoughtful customer experience, with personalized support and custom offerings. What we do for our team members: Comprehensive Benefits: Company Paid Holidays, PTO, Parental Involvement Leave, Maternity/Paternity Leave, EAP, No Cost Employee Medical Plan, Vision, Dental, and Company Paid Life Insurance. We also include a match on retirement (401K/Roth). Career Development: We're committed to providing growth for career development within the company, supporting our team members' aspirations with a well-defined succession plan that includes a variety of training and development opportunities. Pet-Friendly Workplace: We welcome your furry friends! Our 'Bring Your Dogs to Work' policy creates a pet-friendly atmosphere, allowing our team members to enjoy the companionship of their dogs during the workday. Wellness Support: Not only do we support an active lifestyle with our on-site basketball court and yoga studio, but we host quarterly mental health events to assist in creating a well-rounded work-life harmony for our team members. Sustainability Efforts: Reuse, Renew, and Refresh by joining our Green Team! Responsible for harvesting from the organic community garden, donating goods to local pet shelters and schools, creating educational workshops, leading nature walks, and much more, they promote well-being through sustainable practices. Our Values Empowerment • Inclusiveness • Responsibility • Progressive Learn more about our company story here: **************************************************** The Jaipur Rugs Foundation Since 2004, the Jaipur Rugs Foundation has worked to improve the lives of rug-weaving artisans in India. This is done through training, skills development, and social interventions. By focusing on the ideas and solutions that create social value, the Foundation supports the dignity and heritage of these traditional artisans, believing that healthy and sustainable communities are key to the survival of traditional rug weaving. Jaipur Living has made ethical and socially conscious global citizenship the foundation of its business. Through social initiatives and the Jaipur Rugs Foundation, the company supports a supplier ecosystem without a middleman of more than 40,000 artisans in 700 villages across India by providing them with a livable wage, access to health care, leadership education, and opportunities for personal growth and development. Combining time-honored techniques and of-the-moment trends, every Jaipur Living product is as ethically and responsibly made as it is beautiful. Learn more about the Jaipur Rugs Foundation here: *************************** Overview We are seeking a highly organized and detail-oriented Design Team Administrator to support our design and operations teams. This role will be instrumental in managing product launches, assisting the key accounts team, coordinating shipping logistics, and working closely with the warehouse to oversee inventory adjustments. The ideal candidate thrives in a fast-paced environment, has strong problem-solving skills, and is an excellent communicator. Essential Duties & Responsibilities: 1. Product Launch Coordination: Work with the design team to facilitate product launch timelines, ensuring all necessary steps are completed on schedule. Assist in gathering product specifications, images, and documentation for internal and external stakeholders. Coordinate with marketing, sales, and key accounts teams to align on launch strategies. Maintain and update product databases, tracking key milestones in the launch process. 2. Key Accounts Support: Assist the key accounts team with administrative support, including order tracking, customer inquiries, and reporting for samples. Ensure key accounts receive up-to-date product and inventory information. Collaborate with sales and customer service teams to address client needs efficiently. 3. Shipping & Logistics Coordination: Work closely with logistics partners and internal teams to track and coordinate shipments of our samples. Communicate with shipping carriers to resolve any delivery delays or issues. Maintain shipping documentation, ensuring accuracy and compliance with company policies. Support logistics in scheduling shipments and managing freight costs effectively. 4. Warehouse & Inventory Management: Collaborate with the warehouse team to oversee inventory adjustments and cycle counts. Monitor stock levels and assist in reconciling discrepancies. Provide inventory reports to relevant teams and assist in forecasting product availability. Ensure smooth coordination between design, production, and warehouse teams to optimize inventory flow. 5. Design Database Organization: Organize, maintain, and optimize the digital design database by implementing structured categorization, tagging, and metadata management to ensure seamless access, retrieval, and version control of rug designs, patterns, and product assets. Integrate AI-powered tools for automated tagging, pattern recognition, and search functionality to enhance workflow efficiency. Skills & Minimum Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Proven ability to manage and optimize administrative, operational, and logistics processes. Bachelor's degree in Business Administration, Supply Chain, or a related field preferred. Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with inventory management systems (ERP software experience is a plus). Strong verbal and written communication skills with the ability to liaise between multiple teams. Organizational Skills: Excellent time management, multitasking ability, and keen attention to detail. Problem-Solving: Ability to troubleshoot logistics and inventory issues efficiently. Collaboration: A team player with a proactive and solution-oriented approach. Candidates who have recently graduated and demonstrate an interest in analytics and product development are invited to apply. Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of a job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Remaining in a seated position for long periods of time Able to stand for extended periods and lift up to 50 lbs, team lift and support is available. Standing is to remain on one's feet in an upright position without moving about The ability to alternate between sitting and standing is present when a worker has the flexibility to choose between sitting or standing as needed when this need cannot be accommodated by schedules breaks and/or lunch period Entering text or data into a computer by means of a traditional keyboard Expressing or exchanging ideas by means of the spoken work to impart oral information to clients and talent and convey detailed spoken instructions to other workers accurately and quickly The ability to hear, understand, and distinguish speech and/or other sounds such as in person and telephone Clarity of vision to see computer screens and workspace Employment at Jaipur is contingent on the completion of a criminal background check and a drug screen, with the results being negative. Jaipur employees are subject to pre-employment, post-injury, post-accident, reasonable suspicion, and random testing for illegal drug usage. Management retains the discretion to add or change the duties of this position at any time. Management retains the discretion to add or change the duties of this position at any time.

Job Title: Sr. Administrative Assistant Duration: 12 Months contract Key Responsibilities: Manage calendars, schedule meetings, arrange travel, and coordinate department events. Handle incoming calls, emails, and correspondence, directing inquiries as needed Prepare reports, presentations, and documentation Maintain IT project documentation, keep up with the Team Org Chart, track action items Order supplies and manage vendor communications for the IT department Provide general clerical and floor support Prepare and review expense statements for leadership Maintain confidentiality, integrity, and a high level of professionalism at all times Responsibilities: Proven experience (minimum 3 to 5 years) in an administrative or coordination role Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Visio) Excellent organizational, time management, and problem-solving skills Strong written and verbal communication abilities Ability to work independently and prioritize tasks effectively. Team Player with the ability to maintain a positive attitude and a commitment to providing excellent customer service Proactive and able to figure things out and act with a sense of urgency Must have knowledge in Concur expenses Proactively assist other administrative assistants as needed, coordinate coverage and provide back up.

We are seeking a reliable and detail-oriented Administrative Assistant for a fully onsite contract role in Conyers, GA. This position will support day-to-day office operations and requires at least 1+ year of administrative experience in a professional office environment. The ideal candidate is organized, dependable, and comfortable managing multiple tasks while providing strong administrative support. This will be for around 4-5 months. Key Responsibilities: Provide general administrative support including filing, data entry, and document management Answer and route phone calls, emails, and general inquiries Schedule meetings, maintain calendars, and coordinate appointments Assist with preparation of reports, correspondence, and internal documents Maintain office organization and support daily operational needs Perform other administrative duties as assigned Qualifications: Minimum of 1+ year of administrative or office support experience Strong organizational and time management skills Proficiency in Microsoft Office (Word, Excel, Outlook) Excellent verbal and written communication skills Ability to work fully onsite in Conyers, GA Dependable, professional, and detail-oriented Additional details about this Role: Hourly pay of $17-$18/hr Stable, fully onsite schedule

3 Arts Entertainment, an established management company based in Beverly Hills, has an immediate opening for an Assistant to an Atlanta-based Manager/Partner who represents a variety of high profile clients. The Assistant will manage a busy and fast-paced desk where duties include general administrative tasks, scheduling, rolling calls, coordinating bookings, and interacting with clients and their representatives. Previous experience at a mainstream agency or management company is preferred. We are seeking someone extremely well-organized and detail-oriented who has a passion for entertainment and talent representation. In addition to multitasking and communicating effectively with a variety of people, successful assistants are results-oriented and work strategically in partnership with their managers. Qualifications: 4-year college degree Demonstrated interest in entertainment Outstanding communication and organizational skills 1+ years of agency experience preferred If you think you would be a fit for this position, please attach your resume and a cover letter outlining your skills and experiences.

Every year, nearly 200 million travelers trust our client to get them where they're going. Take your career to new heights by working for this longstanding leader in air travel that services more worldwide destinations than any other airline. We are looking for a Sr. Administrative Assistant to join our team for a contract, onsite in Atlanta, GA. Initial 12-month contract on W2, eligible for extension and full benefits. Responsibilities: Manage calendars, schedule meetings, arrange travel, and coordinate department events. Handle incoming calls, emails, and correspondence, directing inquiries as needed Prepare reports, presentations, and documentation Maintain IT project documentation, keep up with the Team Org Chart, track action items Order supplies and manage vendor communications for the IT department Provide general clerical and floor support Prepare and review expense statements for leadership Maintain confidentiality, integrity, and a high level of professionalism at all times Qualifications: Proven experience (minimum 3 to 5 years) in an administrative or coordination role Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Visio) Excellent organizational, time management, and problem-solving skills Strong written and verbal communication abilities Ability to work independently and prioritize tasks effectively. Team Player with the ability to maintain a positive attitude and a commitment to providing excellent customer service Proactive and able to figure things out and act with a sense of urgency Must have knowledge in Concur expenses Proactively assist other administrative assistants as needed, coordinate coverage and provide back up.

ADMIN SEC - FRANK BAILEY SR CT CLASSIFICATION TITLE: ADMINISTRATIVE SECRETARY PURPOSE OF CLASSIFICATION Provides administrative support to an assigned department. Work involves preparing and maintaining personnel records, payroll documents, and related paperwork for the department; providing clerical support to department managers; prepare reports, correspondence, and other materials; entering and retrieving information from department databases; maintaining automated and manual files; and assisting callers, customers, the general public, and/or visitors. Work is performed under the general supervision of an elected official, department director, or division manager. ESSENTIAL FUNCTIONS The following duties are normal for this position; however, all functions may not be performed in all departments. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Greets and screens visitors; answers department telephones; provides assistance, requested documents, and information; refers callers to other staff members as appropriate and takes messages. Establishes and maintains personnel records for department employees; prepares and processes paperwork resulting in personnel actions (performance evaluations, salary increases, promotions, terminations, etc.). Prepares payroll information for the department; receives and reviews timesheet documents; enters data into the time management system; enters codes for leave taken, holidays, worker's compensation, and other actions which affect employee pay; reviews and verifies payroll data; and submits for final approval and processing. Responds to employee questions regarding payroll, deductions, etc. and refers questions to other departments/staff as necessary. Prepares, reviews, and processes purchasing documents; prepares purchase orders for needed materials, equipment, and supplies; receives and distributes incoming supply shipments; reviews and codes invoices; and forwards for payment. Maintains files of purchasing requisitions and completed purchase orders. Assists department management with budget related activities; provides information on past budgets and expenditures for use in developing budget proposals; and retrieves and reports information on expenditures and current fund balances. Maintains schedules/calendars for department managers and/or professional staff; makes necessary travel arrangements; schedules meetings for department staff as requested; prepares and distributes agendas; and obtains requested audio-visual equipment. Prepares department documents, records, reports, and forms requiring knowledge of programs, policies, ordinances, County Codes, and procedures. Researches, compiles, consolidates, and/or tabulates information; incorporates information into requested reports and other prepared materials; proofreads for accuracy and completeness; and distributes upon approval. Enters information into department programs and databases; updates database information; creates new spreadsheets/files; and purges old data as appropriate. Researches information from databases and incorporates into other assignments. Maintains department/program references such as vendor lists, Code books, training manuals, standard operating procedures, mailing lists, County Street Index, Land Development Guidelines, program manuals, etc. Provides information to personnel from other departments, County Officials, customers, patrons, contractors, engineers, and the general public regarding department programs, projects, land development plans, County policies and procedures, guidelines, etc. Facilitates public relations and a positive department image through contacts with the public, customers, patrons and local and County Officials. Prepares and sends press releases for scheduled programs. Provides assistance and orients staff members and/or customers in using computers and peripheral equipment. May maintain contact with staff members via two-way radio. Receives, dates, and distributes incoming mail and other documents delivered to the department such as construction plans, plats for approval, permit requests, tax returns, legal papers, court orders, etc. Reviews, verifies, and/or processes incoming documents and forwards or disburses as appropriate. Prepares outgoing mail. Receives, receipts, and monitors money received for department programs, fees, services, and other income sources. Prepares deposits and forwards to the Finance department as appropriate. Issues permits, tags, or decals as appropriate. Prepares folders; maintains files of department correspondence, program records, legal documents, etc.; photocopies documents and distributes and/or files; and requests information from other departments as necessary to complete department records/files. Maintains assigned administrative files such as purchasing, personnel records; prepares payroll, worker's compensation, and/or incident reports. May supervise subordinate staff, which involves assigning work, providing guidance and direction, explaining policies and procedures; and reviewing work. ADDITIONAL FUNCTIONS Assists other department clerical personnel as needed. Serves as back up to other staff members as needed. Performs other related duties as required. MINIMUM QUALIFICATIONS High School Diploma or GED; supplemented by two (2) years of experience providing clerical support; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Proficient in the use of personal computers. ADA COMPLIANCE Physical Ability: Tasks require the ability to exert light to very moderate physical effort in sedentary to light work; may involve some combination of stooping, kneeling, crouching and crawling and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light to moderate weight (5-20 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors: Under normal conditions essential functions are performed without exposure to adverse environmental conditions. Clayton County, Georgia, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. To download a copy of this job description click here. Position : 2511 Type : INTERNAL & EXTERNAL Location : SENIOR SERVICES Grade : GRADE 15 Posting Start : 11/14/2025 Posting End : 12/31/9999 MINIMUM SALARY: $39,477.58

Job Description Are you detail-oriented, highly organized, and passionate about helping visionaries succeed? We're looking for a multi-talented Personal Assistant to work closely with a CEO/Entertainer, supporting their professional evolution into media, branding, and public engagement. This is a high-impact, fast-paced role for someone who thrives in diverse responsibilities - from managing schedules to coordinating influencer campaigns. ???? Key Responsibilities:Brand & Public Image Support: Collaborate on building and maintaining a strong personal and professional brand. Manage social media accounts, including scheduling, posting, engagement, and content curation. Coordinate influencer partnerships, brand collaborations, and promotional opportunities. Identify and present high-net-worth speaking opportunities a month in advance. Research and organize elite social events, industry mixers, and community engagements. Assist in preparing for interviews, press releases, podcast appearances, and public events. Source photographers, videographers, stylists, or creative services as needed for public-facing appearances. Administrative & Executive Support: Manage and prioritize emails, texts, and phone calls on behalf of the CEO. Maintain an organized calendar, arrange appointments, and schedule meetings. Track important deadlines, renewals, and commitments with reminders and follow-ups. Prepare meeting agendas, notes, and summaries for review or distribution. Assist with data entry, document preparation, and CRM updates. Travel & Logistics: Coordinate domestic and international travel, including flights, hotels, car rentals, and itinerary planning. Book venues, spaces, or services for events, meetings, or personal occasions. Handle last-minute travel changes, cancellations, and logistics troubleshooting. Personal Errands & Concierge Tasks: Run local errands, including dry cleaning, package shipping, or purchasing items. Schedule and coordinate personal appointments, including wellness, beauty, or medical services. Assist in gift sourcing, holiday planning, and personal milestone celebrations. Maintain a high level of confidentiality and discretion at all times. Creative & Project Management: Collaborate on content ideation, copywriting, and creative direction. Help build media kits, speaker bios, pitch decks, and promotional materials. Manage small projects such as event planning, podcast development, or branded merchandise. ???? Ideal Candidate Will Have: Proven experience supporting executives or public figures. A pulse on branding, pop culture, social trends, and influencer spaces. Excellent communication and multitasking skills. Tech-savvy and familiar with platforms like Google Suite, Asana, Canva, Notion, Later, and Instagram/TikTok. Professional demeanor with a sense of humor, hustle, and discretion. Willingness to be flexible, responsive, and available in high-demand moments. ???? Why Join This Journey? This is a rare opportunity to support a CEO at the intersection of business, entertainment, and social impact. Your creativity, reliability, and strategic mindset will help fuel their transformation - and you'll gain front-row access to some incredible experiences along the way.

A large, multi-site organization is seeking a dependable and highly adaptable Executive / Personal Assistant to work directly with the CEO. This role exists to offload day-to-day tasks and operational responsibilities so the executive team can remain focused on high-impact priorities. Responsibilities: Executive & Operational Support Provide day-to-day personal, administrative, and operational support to the CEO Manage task lists, follow-ups, and execution of delegated responsibilities Coordinate closely with other executive assistants to ensure alignment and coverage Property & Vendor Coordination Assist with oversight of residential and/or commercial properties Meet vendors and contractors on-site for repairs, maintenance, and appointments Coordinate scheduling, access, follow-ups, and issue resolution Proactively identify and report property-related needs Household & Logistics Support Handle practical, hands-on tasks as needed (errands, organization, basic upkeep) Assist with household logistics and pet care when required Ensure properties and work environments are functional and well-maintained Administrative & Financial Support Organize bills and assist with basic bill pay Track invoices, receipts, and simple expenses Maintain organized records and documentation Problem Solving & Special Projects Independently troubleshoot issues and implement solutions Research options, coordinate resources, and execute tasks end-to-end Take ownership of ad-hoc projects with minimal supervision Qualifications: Prior professional experience in administrative, operations, assistant, property, or related roles Strong organizational skills and attention to detail Comfortable handling both routine and complex tasks Ability to work independently and exercise sound judgment Professional communication skills and discretion Experience supporting senior executives Exposure to property management or vendor coordination Dependable, trustworthy, and proactive Resourceful, solutions-oriented, and calm under pressure Adaptable to shifting priorities with strong follow-through

Job DescriptionSalary: $16 - $20 per hour The Executive-Personal Assistant is responsible for providing critical support to the executive in various business endeavors and her personal life. This position will involve performing in-office duties in midtown Atlanta and providing personal support in the Alpharetta area. The ideal candidate will be proficient in working under pressure, coordinating projects and marketing, be a self-starter, and possess strong organizational skills. MUST HAVE A CAR and a valid drivers license to handle multiple tasks. Duties: Manage calendars, including scheduling meetings, appointments, client calls, and marketing events. Drive to various locations in Atlanta and the surrounding areas for meetings, to pick up supplies, and to run personal and professional errands for the client, among other tasks. Support with content assistance for social media and organization of the clients event participation. Handle project management by keeping track of ongoing projects, ensuring deadlines are met, and priorities are communicated effectively. Organize and maintain files, records, and documents Assist in completing required paperwork and communicating with others on behalf of the client as needed. Attend various events with the client. Secure and attend local marketing events to educate the public about our services and generate new leads. Assist upper management in day-to-day operations. Perform other tasks as needed. OFFICE: Greet people entering the building, answer any questions, provide directions, and alert staff when someone is there to meet or visit them. Answer a multiple-line phone system, manage calls by routing them to the proper extensions or taking messages and delivering them within our message system, and set up conference calls as requested. Manage the building log of who is entering and exiting the building. Accept deliveries and mail, organize them for distribution to the correct recipients using the office mailing system, and ensure they reach the recipient on time. Also, manage outgoing mail and packages for pickup. Requirements: 2+ years in an administrative or personal assistant role, preferably supporting executives MUST have a car and a valid drivers license 1-2 years in managed care, medical, or behavioral health settings. Experience with Medicaid-managed care plans (a plus). Strong organizational and time-management skills Excellent verbal and written communication abilities Able to prioritize tasks and work efficiently in a fast-paced environment Able to think quickly and resolve issues independently while maintaining a positive attitude Able to handle confidential information with integrity and professionalism Job Type: Contract, Full-time Expected hours: 30 - 40 per week

The first 3 letters in workplace safety are Y-O-U! TK Elevator is currently seeking a motivated, excited and innovative Contract Administration Intern for our Summer 2026 Internship in Atlanta, GA. The Intern will be responsible for assisting the Contract Administration's Manager to meet the needs of the organization, project management and assisting with process improvement. ESSENTIAL JOB FUNCTIONS: * Obtain basic knowledge of day-to-day processes of Contract Administration in Shared Services. * Work with booking team to assist in high volume processing of NI/MOD order intake. * Gain working knowledge of systems such as Salesforce, Oracle, Appian, and Jaggaer. * Assist with OCCIP/CCIP monthly reporting and closeouts * Assist team with completing prequalification's. * Identify opportunities to improve contract administration processes and recommend improvements. * Other Day-to-day department responsibilities as assigned by the department leadership EDUCATION & EXPERIENCE: * Seeking candidate that is currently enrolled in college, preferably a junior or higher * Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) * Possess a high level of self-motivation and excellent time management skills * Possess effective communication skills * Demonstrated ability to establish and maintain good working relationships. * Demonstrated ability to review, communicate * Excellent written and oral communication skills essential for the role * Ability to work in a collaborative manner * Ability to maintain a high level of data entry accuracy and adhere to deadlines.

Subsidium, Inc. is a global provider of engineering, systems integration, technical, and programmatic services to both Government and Commercial entities. Subsidium provides mission-critical services to Department of Defense (DoD) customers in CONUS, OCONUS, and forward-deployed environments. Our customers demand the innovative, flexible, and mission-focused approach that we deliver. Subsidium is dedicated to helping our customers overcome challenges through creative solutions, particularly the continuing and evolving challenges presented in the transformation of the U.S. military and in the global war on terror. Subsidium and its employees are committed to accomplishing the mission and achieving organizational excellence. Salary: $66,045 - $71,045 Location: Work to be performed at the Regional Office of the Department of Homeland Security (DHS) Federal Protective Service, at 180 Ted Turner Drive, SW - Atlanta, GA 30303. Job Summary: The Administrative Support Assistant provides independent, high-level administrative and clerical support to mission, program, and law enforcement personnel with minimal supervision. This position serves as a key liaison for office services and procedures, managing communications, calendars, meetings, travel coordination, and timekeeping functions. The assistant supports senior staff and management by preparing correspondence, reports, and meeting documentation; coordinating IT service requests; processing mail and records; and maintaining organized filing and automated data systems. The role also involves collecting, verifying, analyzing, and reporting program, budgetary, and operational data; supporting compliance and law enforcement data systems; assisting with special projects; and ensuring accurate, timely dissemination of information. Strong organizational skills, discretion, technical proficiency, and the ability to communicate effectively across all organizational levels are essential to supporting daily operations and regional mission requirements. Responsibilities/Duties: Independently performs administrative and clerical support functions with minimal guidance and supervision. Serves as liaison to answer questions pertaining to office services and procedures. Monitors telephone calls; responds to routine questions; and routes callers to the appropriate staff member(s), as appropriate. Coordinates and maintains work calendars for senior staff and makes notifications of meetings, events and activities requiring their participation. Supports meetings/conference calls prepares and disseminates minutes and coordinates the completion of follow-up action items with appropriate staff members. Coordinates to ensure that key staff members are present at meetings, and brief the participants before meetings occur. Coordinates IT service requests /help desk tickets for new installation, repair, and maintenance of all IT equipment and follows up with the requestor of origin to verify work order completion. Performs administrative timekeeper support functions for Staff that is responsible for WebTA data input; data verification; auditing; payroll processing; coordination for timely submissions; records maintenance; and coordination of password resets, including validating timecards (with the approval of Task Manager or another FPS supervisor), updating profiles, providing reports as requested. Processes, sorts and delivers incoming and outgoing priority and express mail, to appropriate staff members. In addition, prepares packages for courier or express service pick-up. Assists in coordinating SES level travel approval through the Assistant Director for Field Operations; prepares draft Travel Authorizations; and reviews expense reports for accuracy prior to management approval. Prepares and collects data for the development of employee Performance Work Plans, Individual Development Plans; and Performance Evaluations. Coordinates and disseminates instructor requirements to include venue locations and training materials/aids. Establishes and maintains functional filing systems. Receives documentation to monitor and track fund allocations and expenditures. Prepares monthly draft expense reports. Performs and compiles basic analysis of data and generates a variety of reports to upper management. Verifies timely submission and compiles data for recurring reports and deliverables. Initiates special reports, composes routine correspondence, and compiles statistical and budget information, providing communication with all levels of NPPD personnel to gather and convey information. Welcomes guests and customers by greeting them in person or on the telephone, and answers or directs inquiries. Independently completes research. Conducts numerous automated system searches to collect information with minimal information and forward data to higher-level agents or specialists. Maintains contact with investigative personnel concerning oral requests and dispatch reports. Checks defined criteria and appropriate clearances of data files. Reviews case entries prior to processing for appropriate documentation, serial number, and approval by higher-level agents or specialists. Assists with analyzing information to ensure adherence to established requirements for entering data into the law enforcement computer system, and gather, assemble, and analyze facts to draw conclusions and devise solutions. Assists with establishing protocols for incoming data, organize computerized data sets, and retrieves computerized data. Assists with the planning, review, and reporting of data/statistical results of program or project studies. Maintains automated systems of program-specific data to track suspense on items, such as project milestones, progress reports, and etc. Exchanges and develops information, and assists with making recommendations about inconsistent data, such as proposing validation steps for entering and retrieving information from enforcement case files and program materials to boost the accuracy of program reports. Collects program information from technical specialists, entering it into a variety of electronic information systems, searching for related information, and retrieving all relevant data; extracting and reviewing a considerable volume of information to arrive at an end product; and consolidating the information into standard reporting formats. Coordinates meetings within Branch or District, and the Region, including scheduling conference rooms and the conference line and sending out invites to all participants. Coordinates to ensure that staff members are present at meetings and brief the participants before meetings occur. Performs ESTT coordinator duties, keeping in communication with personnel throughout the region to ensure tasks are completed on time. Creates internal ESTT tasks for Branch or District,, compiling the data gathered from these tasks and creating reports. Performs miscellaneous duties associated with administrative support tasks. Coordinates the use of the Conference Rooms with FPS personnel and/or outside agencies/other stakeholders. As required by Task Manager, assists Law Enforcement and Security Program Manager in the dissemination of completed facility security assessment documents to include downloading of electronic documents; binding packages; shipping to the location of origin; and retaining accountability of released material. As required by the Task Manager, maintains a Regional record file system for the storage of original's prepared by Law Enforcement personnel and Protective Security Officers throughout the Region. As required by the Task Manager, collects information from Inspectors, technical specialists and program managers for input into a variety of electronic information systems; queries required data for transformation into standard reporting format for usage by program managers. As required by the Task Manager, utilizes existing directives, regulations, guidelines and handbooks to assist with the implementation of the National Security Countermeasures Program updates of existing requirements to ensure program compliance. As required by the Task Manager, posts the national countermeasures inventory list and missing 3155 Incident Reports to the Regional RMB SharePoint site for region-wide visibility. As required by the Task Manager, assists in maintaining a current and accurate inventory of security systems, magnetometers and X-ray machines throughout Region 4. As required by the Task Manager, assists in development of unfunded security countermeasure requirements which will be submitted to FPS Headquarters' Acquisition Review Board. As required by the Task Manager, maintains automated systems of program-specific data to track suspense's on items such as project milestones, the status of programs and workloads, progress reports, funding accomplishments, compliance strategies, etc.: this data is forwarded to higher-level agents or specialists. Drafts special research requests for review. As required by the Task Manager, supports program data collection from technical specialists, entering data into a variety of electronic information systems, searching for related information, and retrieving all relevant data; extracting and reviewing a considerable volume of information to arrive at an end product; and consolidating the information into draft standard reporting formats. Supports the conduct of unique queries of considerable difficulty to extract data from a broad range of law enforcement, compliance, and/or inspection computer systems. Supports analysis of information to ensure adherence to established requirements for entering data into the law enforcement computer systems. Information is gathered, assembled, and analyzed in order to draw conclusions and devise recommended solutions. Supports establishment of protocols for incoming data, organizing computerized data sets, and retrieving computerized data. Supports planning, reviewing, and reporting of data/statistical results of program or project studies Maintains automated systems of program-specific data to track suspense on items such as project milestones, the status of programs and workloads, progress reports, funding accomplishments, compliance strategies, and other program related duties. Provides back-up for Executive Assistant. Collects program information from technical specialists, enters data into a variety of electronic information systems, searches for related information, and retrieves all relevant data; extracts and reviews large volumes of information to arrive at an end product; and consolidates the information into standard reporting formats. Conducts unique queries of considerable difficulty to extract data from a broad range of law enforcement, compliance, and/or inspection computer systems. Performs administrative and clerical support functions, rectifies problems, and serves as liaison to Mission Support staff in order to answer questions concerning office supply procurement and office service procedures. Answers phone calls and emails from within the region, responding to procedural questions with personal knowledge of programs (i.e. Concur, WebTA, SharePoint), and coordinates with the appropriate staff members to handle technical inquiries. Provides assistance to Mission Support Branch staff, including the financial management staff, CORs, Regional Property Officer, Regional VCO, Human Capital liaison, etc. Administrative duties include, but will not be limited to, drafting letters, filing, scanning and emailing documents to the appropriate regional or Headquarters staff, compiling/updating reports, etc. Assists the SIP and ABC coordinator with yearly reports, including gathering and compiling information for required reports. Acts as travel coordinator for Mission Support Branch Chief. Acts as office supply coordinator for Mission Support Branch. Qualifications: Must possess practical knowledge of the organization, including the understanding of operational relationships between offices and organizational levels. Proficiency in Microsoft Office computer software applications, including Word, Excel, PowerPoint, SharePoint, Visio and Access. Must possess knowledge and skill in oral communication and interpersonal skills. Must possess knowledge and skill in written communication. Must possess the ability to coordinate varied administrative projects simultaneously Must be a U.S. citizen and able to obtain and maintain a DHS suitability determination and HSPD-12 PIV card. Education/Certifications: An AA, BS or BA degree is highly preferred, or five (5) years of experience as an Administrative Assistant/Secretary assisting Administrators at/or equivalent to the GS-12 and GS-13 grade level will in lieu of the degree. Benefits and Perks: Medical / Vision and Dental Plans Holiday and Personal Time Off Pay 401K plan Life Insurance Education and Training Assistance Program (discussed during the on-boarding process) Incentive Plans and Referral Bonuses Employee Assistance Programs Subsidium, Inc. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Powered by JazzHR TucqNuKr0i

Subsidium, Inc. is a global provider of engineering, systems integration, technical, and programmatic services to both Government and Commercial entities. Subsidium provides mission-critical services to Department of Defense (DoD) customers in CONUS, OCONUS, and forward-deployed environments. Our customers demand the innovative, flexible, and mission-focused approach that we deliver. Subsidium is dedicated to helping our customers overcome challenges through creative solutions, particularly the continuing and evolving challenges presented in the transformation of the U.S. military and in the global war on terror. Subsidium and its employees are committed to accomplishing the mission and achieving organizational excellence. Salary: $66,045 - $71,045 Location: Work to be performed at the Regional Office of the Department of Homeland Security (DHS) Federal Protective Service, at 180 Ted Turner Drive, SW - Atlanta, GA 30303. Job Summary: The Administrative Support Assistant provides independent, high-level administrative and clerical support to mission, program, and law enforcement personnel with minimal supervision. This position serves as a key liaison for office services and procedures, managing communications, calendars, meetings, travel coordination, and timekeeping functions. The assistant supports senior staff and management by preparing correspondence, reports, and meeting documentation; coordinating IT service requests; processing mail and records; and maintaining organized filing and automated data systems. The role also involves collecting, verifying, analyzing, and reporting program, budgetary, and operational data; supporting compliance and law enforcement data systems; assisting with special projects; and ensuring accurate, timely dissemination of information. Strong organizational skills, discretion, technical proficiency, and the ability to communicate effectively across all organizational levels are essential to supporting daily operations and regional mission requirements. Responsibilities/Duties: * Independently performs administrative and clerical support functions with minimal guidance and supervision. * Serves as liaison to answer questions pertaining to office services and procedures. * Monitors telephone calls; responds to routine questions; and routes callers to the appropriate staff member(s), as appropriate. * Coordinates and maintains work calendars for senior staff and makes notifications of meetings, events and activities requiring their participation. * Supports meetings/conference calls prepares and disseminates minutes and coordinates the completion of follow-up action items with appropriate staff members. Coordinates to ensure that key staff members are present at meetings, and brief the participants before meetings occur. * Coordinates IT service requests /help desk tickets for new installation, repair, and maintenance of all IT equipment and follows up with the requestor of origin to verify work order completion. * Performs administrative timekeeper support functions for Staff that is responsible for WebTA data input; data verification; auditing; payroll processing; coordination for timely submissions; records maintenance; and coordination of password resets, including validating timecards (with the approval of Task Manager or another FPS supervisor), updating profiles, providing reports as requested. * Processes, sorts and delivers incoming and outgoing priority and express mail, to appropriate staff members. In addition, prepares packages for courier or express service pick-up. * Assists in coordinating SES level travel approval through the Assistant Director for Field Operations; prepares draft Travel Authorizations; and reviews expense reports for accuracy prior to management approval. * Prepares and collects data for the development of employee Performance Work Plans, Individual Development Plans; and Performance Evaluations. * Coordinates and disseminates instructor requirements to include venue locations and training materials/aids. Establishes and maintains functional filing systems. * Receives documentation to monitor and track fund allocations and expenditures. Prepares monthly draft expense reports. * Performs and compiles basic analysis of data and generates a variety of reports to upper management. Verifies timely submission and compiles data for recurring reports and deliverables. * Initiates special reports, composes routine correspondence, and compiles statistical and budget information, providing communication with all levels of NPPD personnel to gather and convey information. * Welcomes guests and customers by greeting them in person or on the telephone, and answers or directs inquiries. Independently completes research. * Conducts numerous automated system searches to collect information with minimal information and forward data to higher-level agents or specialists. * Maintains contact with investigative personnel concerning oral requests and dispatch reports. Checks defined criteria and appropriate clearances of data files. * Reviews case entries prior to processing for appropriate documentation, serial number, and approval by higher-level agents or specialists. * Assists with analyzing information to ensure adherence to established requirements for entering data into the law enforcement computer system, and gather, assemble, and analyze facts to draw conclusions and devise solutions. * Assists with establishing protocols for incoming data, organize computerized data sets, and retrieves computerized data. * Assists with the planning, review, and reporting of data/statistical results of program or project studies. * Maintains automated systems of program-specific data to track suspense on items, such as project milestones, progress reports, and etc. * Exchanges and develops information, and assists with making recommendations about inconsistent data, such as proposing validation steps for entering and retrieving information from enforcement case files and program materials to boost the accuracy of program reports. * Collects program information from technical specialists, entering it into a variety of electronic information systems, searching for related information, and retrieving all relevant data; extracting and reviewing a considerable volume of information to arrive at an end product; and consolidating the information into standard reporting formats. * Coordinates meetings within Branch or District, and the Region, including scheduling conference rooms and the conference line and sending out invites to all participants. * Coordinates to ensure that staff members are present at meetings and brief the participants before meetings occur. * Performs ESTT coordinator duties, keeping in communication with personnel throughout the region to ensure tasks are completed on time. * Creates internal ESTT tasks for Branch or District,, compiling the data gathered from these tasks and creating reports. Performs miscellaneous duties associated with administrative support tasks. * Coordinates the use of the Conference Rooms with FPS personnel and/or outside agencies/other stakeholders. * As required by Task Manager, assists Law Enforcement and Security Program Manager in the dissemination of completed facility security assessment documents to include downloading of electronic documents; binding packages; shipping to the location of origin; and retaining accountability of released material. * As required by the Task Manager, maintains a Regional record file system for the storage of original's prepared by Law Enforcement personnel and Protective Security Officers throughout the Region. * As required by the Task Manager, collects information from Inspectors, technical specialists and program managers for input into a variety of electronic information systems; queries required data for transformation into standard reporting format for usage by program managers. * As required by the Task Manager, utilizes existing directives, regulations, guidelines and handbooks to assist with the implementation of the National Security Countermeasures Program updates of existing requirements to ensure program compliance. * As required by the Task Manager, posts the national countermeasures inventory list and missing 3155 Incident Reports to the Regional RMB SharePoint site for region-wide visibility. * As required by the Task Manager, assists in maintaining a current and accurate inventory of security systems, magnetometers and X-ray machines throughout Region 4. * As required by the Task Manager, assists in development of unfunded security countermeasure requirements which will be submitted to FPS Headquarters' Acquisition Review Board. * As required by the Task Manager, maintains automated systems of program-specific data to track suspense's on items such as project milestones, the status of programs and workloads, progress reports, funding accomplishments, compliance strategies, etc.: this data is forwarded to higher-level agents or specialists. * Drafts special research requests for review. * As required by the Task Manager, supports program data collection from technical specialists, entering data into a variety of electronic information systems, searching for related information, and retrieving all relevant data; extracting and reviewing a considerable volume of information to arrive at an end product; and consolidating the information into draft standard reporting formats. * Supports the conduct of unique queries of considerable difficulty to extract data from a broad range of law enforcement, compliance, and/or inspection computer systems. * Supports analysis of information to ensure adherence to established requirements for entering data into the law enforcement computer systems. Information is gathered, assembled, and analyzed in order to draw conclusions and devise recommended solutions. * Supports establishment of protocols for incoming data, organizing computerized data sets, and retrieving computerized data. * Supports planning, reviewing, and reporting of data/statistical results of program or project studies * Maintains automated systems of program-specific data to track suspense on items such as project milestones, the status of programs and workloads, progress reports, funding accomplishments, compliance strategies, and other program related duties. * Provides back-up for Executive Assistant. * Collects program information from technical specialists, enters data into a variety of electronic information systems, searches for related information, and retrieves all relevant data; extracts and reviews large volumes of information to arrive at an end product; and consolidates the information into standard reporting formats. * Conducts unique queries of considerable difficulty to extract data from a broad range of law enforcement, compliance, and/or inspection computer systems. * Performs administrative and clerical support functions, rectifies problems, and serves as liaison to Mission Support staff in order to answer questions concerning office supply procurement and office service procedures. * Answers phone calls and emails from within the region, responding to procedural questions with personal knowledge of programs (i.e. Concur, WebTA, SharePoint), and coordinates with the appropriate staff members to handle technical inquiries. * Provides assistance to Mission Support Branch staff, including the financial management staff, CORs, Regional Property Officer, Regional VCO, Human Capital liaison, etc. Administrative duties include, but will not be limited to, drafting letters, filing, scanning and emailing documents to the appropriate regional or Headquarters staff, compiling/updating reports, etc. * Assists the SIP and ABC coordinator with yearly reports, including gathering and compiling information for required reports. * Acts as travel coordinator for Mission Support Branch Chief. * Acts as office supply coordinator for Mission Support Branch. Qualifications: * Must possess practical knowledge of the organization, including the understanding of operational relationships between offices and organizational levels. * Proficiency in Microsoft Office computer software applications, including Word, Excel, PowerPoint, SharePoint, Visio and Access. * Must possess knowledge and skill in oral communication and interpersonal skills. * Must possess knowledge and skill in written communication. * Must possess the ability to coordinate varied administrative projects simultaneously * Must be a U.S. citizen and able to obtain and maintain a DHS suitability determination and HSPD-12 PIV card. Education/Certifications: * An AA, BS or BA degree is highly preferred, or five (5) years of experience as an Administrative Assistant/Secretary assisting Administrators at/or equivalent to the GS-12 and GS-13 grade level will in lieu of the degree. Benefits and Perks: * Medical / Vision and Dental Plans * Holiday and Personal Time Off Pay * 401K plan * Life Insurance * Education and Training Assistance Program (discussed during the on-boarding process) * Incentive Plans and Referral Bonuses * Employee Assistance Programs Subsidium, Inc. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Full-time Description Report/Proposal Processing · Prepare and process reports for all departments: Environmental, Geotechnical, and Material Testing, as needed · Prepare hardcopies for government submissions or as required by the client · Email reports to client, upload to client sites, mail, or ship hard copies · Prepare and process all proposals/contracts. Job Setup · Upload all documents in SL and SharePoint · Prepare Figures and other Appendix documents for reports as needed · Set up report templates in SharePoint DCA Reports - Once a year •Prepare process and organize all reports · Process and organize Appendix items as they become available · Prepare hard copies as needed · Email/send reports as drafts/final to clients General: · Willing to work overtime as needed · Ordering supplies · Set up space's new hires in the department · Type and process all letters, i.e., Release letters, affidavits, etc. · Perform any other duties not specifically stated herein but may be logically inherent to this position. · Email/Mail reports, letters, etc. · Filing · Handle massive, certified mailouts to clients. Requirements MINIMUM REQUIREMENTS: Must be proficient in Microsoft Word, PDF, and Excel; must be a multi-tasker, able to learn new software programs quickly (including SharePoint and Dynamics SL, Navision, and Metafield). Flexible with work duties, able to work with multiple personalities, and have strong communication skills. Cross-train for all departments. Excellent organization, coordination, and follow-up skills. Experience and Degree preferred.

We are currently looking for Administrative Support Interns to join our team! This position is a part\-time, paid internship with numerous opportunities and room for advancement, as well as extensive hands\-on experience. What You Will Do Our 12\-week paid internship program offers students a unique opportunity to gain hands\-on experience and learn valuable skills with an employer matched to you by skillsets and preferences. Throughout the program, interns will have a chance to work on meaningful projects, collaborate with experienced professionals, and gain applicable skills in their field of study. Highlights of the program: Flexible hours to accommodate student needs Paid Internship One\-on\-one mentorship to guide your professional development Requirements Education, Experience, And Qualifications Pursuing a bachelor's degree in a relevant field Excellent people and communication skills both written and verbal Good analytical skills and excellent organizational skills Other skills may be required depending on the employer. Benefits What you will gain: Paid organizational and interpersonal skills in the professional world Exposure to real\-world business challenges and decision\-making processes Networking opportunities and long\-term connection to the organization "}}],"is Mobile":false,"iframe":"true","job Type":"Part time","apply Name":"Apply Now","zsoid":"677686142","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Job Opening ID","uitype":111,"value":"LCN_46_REQ"},{"field Label":"Salary","uitype":1,"value":"10.00 \- 20.00"},{"field Label":"Work Experience","uitype":2,"value":"0\-1 year"},{"field Label":"Industry","uitype":2,"value":"Other\/Not Classified"},{"field Label":"Target Date","uitype":24,"value":"08\/15\/2024"},{"field Label":"Number of Positions","uitype":32,"value":"10"},{"field Label":"City","uitype":1,"value":"Atlanta"},{"field Label":"State\/Province","uitype":1,"value":"Georgia"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"30313"}],"header Name":"Administrative Support Intern","widget Id":"4**********0072311","is JobBoard":"false","user Id":"4**********0223003","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":true,"job Id":"4**********3132124","FontSize":"12","google IndexUrl":"https:\/\/lifecyclenetwork.zohorecruit.com\/recruit\/ViewJob.na?digest=HP9LH8simF3LExdA5uhTjDtyMrs71VfNOKo8EeAdCZQ\-&embedsource=Google","location":"Atlanta","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"l9wsub8ce4519930b4467a619745d287a57b9"}

Job Description Type: Full Time Overtime Exempt: No Reports To: ARMADA HQ Security Clearance Required: Secret; or the ability to obtain *******************CONTINGENT UPON AWARD************** The Administrative Support Assistant will perform diverse secretarial and administrative duties in support of a designated Program Office and/or Senior Manager. Key responsibilities include: initiating special reports, composing routine correspondence, compiling statistical and/or budget information and communicating with personnel at all levels of region and designated personnel at the FPS HQ level to gather, record and convey information. Duties & Responsibilities: Administrative & Office Support Provide independent administrative and clerical support with minimal supervision Serve as a liaison for office procedures, services, and administrative inquiries Answer and route phone calls and emails; welcome visitors and guests Maintain filing systems (electronic and hard copy) and office records Provide backup support for the Executive Assistant as needed Scheduling, Meetings & Coordination Maintain calendars for senior staff and coordinate meetings, conference calls, and events Prepare meeting materials, take minutes, and track follow-up action items Coordinate conference rooms, call lines, and meeting logistics Data Management & Reporting Collect, enter, track, and maintain program data in automated systems Compile data for recurring reports, deliverables, and management briefings Perform basic data analysis and prepare draft reports and summaries Conduct system searches and retrieve information from multiple databases Timekeeping, Travel & Financial Support Support timekeeping functions (WebTA), including validation, audits, and reporting Assist with travel coordination and preparation of travel authorizations and expense reports Track expenditures and assist with draft monthly expense reports IT, Systems & Administrative Tools Coordinate IT service requests and track completion Utilize and support systems such as WebTA, Concur, SharePoint, and other federal platforms Program & Mission Support Assist mission support staff, including finance, CORs, property, security, and human capital liaisons Support training coordination, instructor logistics, and material distribution Assist with program data collection, compliance tracking, and documentation dissemination Additional Duties Perform special projects, research requests, and other administrative duties as assigned Other duties as assigned Knowledge, Skills, and Abilities (KSAs): Ability to obtain, and maintain a Secret security clearance. Ability to use a personal computer and various software applications, including (but not limited to): Databases used to track organizational information. Accurate typing skills with a minimum speed of 40 words per minute. Proficiency in Microsoft Office computer software applications, including Word, Excel, PowerPoint, SharePoint, Visio and Access. Establishment and maintenance of a comprehensive file system. Possess knowledge of procedures to formulate, compile, and organize documents and reports. Skilled in oral communication, interpersonal skills, and written communication. Ability to coordinate varied administrative projects simultaneously. Must possess problem solving skills and be able to conduct independent research. Minimum Education and Experience: An AA, BS or BA degree is highly preferred OR in lieu of degree five (5) years of experience as an Administrative Assistant/Secretary assisting Administrators at/or equivalent to the GS-12 and GS-13 grade level. Disclaimer: The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ****************** Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.

4P Consulting Inc. is seeking a highly organized and experienced Advanced Administrative Support Specialist to provide crucial administrative assistance to our team. The ideal candidate will bring 6-10 years of experience, demonstrating a proven ability to handle complex tasks and manage multiple priorities with a focus on efficiency and professionalism. In this role, you will ensure smooth operations across our team, facilitating communication, managing schedules, and supporting key functions to enhance overall productivity. Key Responsibilities: Calendar & Schedule Management: Independently manage and prioritize calendars, schedules, and appointments for team members, optimizing time management and ensuring critical tasks are addressed in a timely manner. Meeting & Event Coordination: Plan, coordinate, and organize meetings, conferences, and events, including logistics, agendas, and follow-up actions. Display exceptional attention to detail in all aspects of meeting planning. Document Preparation & Editing: Prepare and edit documents, reports, presentations, and correspondence, ensuring high quality and professionalism in all written materials. Research & Data Compilation: Conduct research, gather data, and compile detailed reports to support strategic decision-making and organizational planning. Confidentiality & Discretion: Handle sensitive and confidential information with the utmost discretion, maintaining confidentiality at all times. Financial Support: Assist with budget management, track expenses, and support financial reporting, ensuring accuracy and compliance with company policies. Stakeholder Communication: Serve as a point of contact for internal and external stakeholders, providing excellent communication and interpersonal support to ensure smooth collaboration and relationships. Qualifications: 6-10 years of experience in an administrative support role, preferably within a consulting or professional services environment. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Strong organizational and time-management skills with the ability to prioritize and manage multiple tasks simultaneously. Excellent communication skills.

We are seeking an Administrative & Accounting Support Specialist to assist our VP of Finance & Administration with daily financial and office operations. This is a balanced administrative and accounting support role, ideal for someone with foundational experience who is eager to learn, grow, and develop into a long-term position within the organization. The ideal candidate is detail-oriented, organized, professional, and comfortable supporting both financial processes and general office needs. Key Responsibilities Accounting & Finance Support Assist with accounts payable, including processing and paying vendor bills Assist with accounts receivable, including receiving and applying invoice payments Assist with client invoice creation Prepare and organize credit card expense reports Perform basic bank and credit card reconciliations with training and oversight Assist with payroll processing and payroll-related administrative tasks Maintain organized financial records and documentation Provide general finance and accounting support as directed Administrative & Office Support Support general office operations and administrative needs Coordinate office birthdays and small employee celebrations (e.g., ordering cakes) Draft and send internal office announcements Assist with purchasing office supplies and handling miscellaneous office needs Perform other administrative tasks as assigned Required Qualifications 1-3 years of experience in an administrative, accounting, or bookkeeping support role Working knowledge of Microsoft Office, especially Excel Experience using QuickBooks Online or similar accounting software Strong attention to detail and organizational skills Ability to handle confidential information professionally Willingness to learn, take direction, and grow within the role Preferred Qualifications Exposure to payroll processing (ADP experience is a plus, but not required) Experience supporting a finance or administrative leadership role Pay: $22.00 - $26.00 Term: 6-month temp to perm

Salary: 16-18 Job Title: Administrative Support / Office Assistant Job Type: Full-Time | Hourly Pay Range: $16$18 per hour (based on experience) Job Description: We are seeking a dependable and organized Administrative Support Office Assistant to join our trucking company on a full-time basis. This role supports daily office operations and requires strong multitasking skills, attention to detail, and the ability to manage administrative duties in a fast-paced environment. Experience in the trucking industry is a plus but not required. Responsibilities: Provide day-to-day administrative and clerical support to office staff and management Manage and organize physical and digital files, records, and paperwork Assist with processing trucking documentation, including Bills of Lading (BOLs) and related paperwork Enter, update, and maintain accurate data in company systems and spreadsheets Answer and direct phone calls, emails, and general inquiries Support drivers and dispatch with administrative needs Assist with scheduling, tracking paperwork, and follow-ups Ensure office workflow runs smoothly and efficiently Maintain confidentiality and accuracy of company records Perform other administrative duties as assigned Qualifications: Strong organizational skills and ability to multitask effectively Proficiency with general office computer programs (email, word processing, spreadsheets) Basic understanding of office procedures and workflow Strong attention to detail and time-management skills Reliable, punctual, and professional demeanor Ability to work independently and as part of a team Preferred Qualifications: Prior administrative or office support experience Experience in the trucking or transportation industry Knowledge of trucking paperwork and Bills of Lading (BOLs) Position: Full-time, in-person office position MondayFriday 8am-5pm Benefits are not offered at this time We will reach out if you are an ideal fit for the position. Please do not call the office. Thank you.