Administrative associate jobs in Skokie, IL

*Must have seven plus years of experience *Candidate must be onsite five days a week for the first month, with potential of remote work (up to two days remote each week) after the 30 day evaluation period Assists a VP-level Executive, their three (3) direct reports, and a mid-size department with daily administrative duties. Candidate will perform a broad variety of administrative activities including (but not limited to): managing projects, tracking deadlines, managing an active calendar of appointments, arranging travel and itineraries, completing expense reports, coordinating meetings/events, preparing/editing presentations, composing correspondence, and recommending/making purchase decisions. The candidate must possess strong written and verbal communication skills. The candidate is expected to have intermediate to advanced computer skills including word processing, spreadsheet calculations, basic presentation assembly, and familiarity with database applications; this individual may be asked to train others, if needed. Candidate must be comfortable working in a complex, fast-paced environment.

ImmersiveTouch is a fast-growing medical device company transforming surgical planning through virtual and augmented reality (VR/AR) and precision 3D printing. Our technology empowers surgeons to visualize, plan, and rehearse complex procedures using patient-specific 3D models and advanced simulation software. About the Role We're looking for a highly organized and proactive Office Administrative Coordinator to oversee the daily operations of our Chicago headquarters. In this role, you'll help keep our fast-paced startup running efficiently by managing office logistics, coordinating billing and invoicing activities, supporting the sales team, and ensuring a professional and welcoming environment for employees and visitors. Key Responsibilities Serve as the first point of contact for employees, visitors, and vendors. Support the finance and sales teams by preparing and tracking invoices, coordinating with field reps, and ensuring accurate billing documentation. Manage shipping, labeling, and logistics for customer deliveries, trade shows, and internal orders. Maintain office supplies, IT equipment, and inventory, and coordinate vendor purchases. Liaise with building management and maintenance vendors to handle repairs, cleaning, and facility needs. Organize team events, meetings, and travel arrangements. Assist with onboarding and offboarding, ensuring proper workspace setup, badge access, and equipment management. Support administrative tasks such as expense tracking, document organization, and internal communications. Help foster a collaborative and positive office culture by coordinating staff updates, wellness initiatives, and celebrations. What We're Looking For 2 - 4 years of experience in office administration, operations, or business coordination (startup or healthcare/tech experience is a plus). Excellent communication and organizational skills with strong attention to detail. Comfortable managing multiple priorities in a dynamic, fast-moving environment. Proficiency in Microsoft Office Suite; familiarity with accounting or inventory tools preferred. A proactive problem-solver with a “get-it-done” attitude and a passion for teamwork. Why Join Us At ImmersiveTouch, you'll be part of a team that's redefining surgical innovation. This role offers hands-on experience supporting operations, finance, and culture in a high-growth medical device environment. You'll have the opportunity to build efficient systems, streamline workflows, and directly contribute to a mission that improves surgical outcomes for patients worldwide. Compensation and Benefits Salary Range for Position: $50K-$75K per year Medical, Dental and Vision Insurance 401K Savings Plan Paid Company Holidays

: The mission of the Vibration Institute is to provide practical information on evaluating machinery behavior and condition without commercial bias. The Institute offers programs that include education, training, and certification, as well as opportunities for exchanging technical knowledge, information, procedures, and data through meetings, publications, formal training, and networking. Role Description: We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The ideal candidate will play a crucial role in supporting the Vibration Institute's operations by coordinating office functions and assisting with training, certification, and conference programs. This role strengthens member services and provides direct support to the Manager of Operations and staff. Key Responsibilities: Administrative & Office Support: • Provide comprehensive administrative support to the Manager of Operations and staff. • Coordinate and manage supply ordering for the office, training courses, and events. • Act as primary liaison with office vendors, including printer services, shipping providers, and building management. • Support membership functions such as mailings, webinars, and delivery of member benefits (e.g., magazine, technical resources, video library). • Process and maintain accurate records for store orders and manage online store inventory. • Perform database updates and maintenance as required. • Assist with special projects and initiatives as assigned. • Carry out additional administrative duties to ensure efficient office operations. Training & Certification Program Support: • Enter and maintain accurate data in the VI database for all customer and participant activities (domestic and international). • Assist in coordination of logistics for public training, corporate training, correspondence & online courses. • Assist in preparation and distribution of course materials, support documents and shipments in a timely manner. • Review, process, and maintain proctor database and certification records. • Assist with exam preparation, grading, proctor administration, certification issuance, and recertification requests. • Ensure quality control and consistency of all training and certification materials. • Scan, file, and archive all certification and training-related forms. • Cross-train to support both domestic and international program procedures. Conference & Committee Support: • Assist with administrative and logistical duties for the Annual Training Conference. • Support assigned Vibration Institute Committees as staff liaison as needed. Experience & Qualifications: Experience: • 2-4 years of administrative or office coordination experience, preferably in a nonprofit, association, or educational/training environment. • Experience supporting events, training programs, or certification activities strongly preferred. • Hands-on experience with databases or CRM systems (Association Management Systems a plus). • Demonstrated success in customer or member service roles, with strong communication skills. • Prior experience managing vendors, supplies, or office logistics is desirable. Skills: • Proven organizational and time management skills with strong attention to detail. • Exceptional written and verbal communication, with the ability to clearly convey ideas across diverse audiences. • Demonstrated ability to multitask, take initiative, and follow through in a fast-paced environment is required. • Must possess strong analytical and problem-solving skills with the ability to troubleshoot and resolve challenges as they arise. • Collaborative team player with ability to also work independently. Working Conditions: • Office-based with occasional travel (5-10%) • Ability to lift and carry up to 50 lbs. Compensation and Benefits: • Compensation is commensurate with experience and qualifications. • Health insurance, paid time off, retirement plan, professional development opportunities Application Process: Interested candidates should submit a resume and cover letter to ****************************. Applications will be reviewed on a rolling basis until the position is filled. References: Upon request

Firm Ranking: AmLaw20 Firm Legal Secretary Support Model: 4 to 1 Pay Rate: $80,000 - $110,000 Work Week: 8:30am - 5pm (37.5 hour work week) Onsite Logistics: 3 days a week onsite Hiring Manager: Office Administrator Job Description: Coordinates and tracks numerous legal matters of all types. Creates, edits, formats, and proofreads documents including agreements, contracts, plans, etc. Prepares and finalizes legal documents for e-Filing and filing via PACER. Communicates directly and on behalf of attorneys with third parties, including client representatives, other companies, and other institutions. Creates, executes, and monitors systems to manage client workflow, tasks, and documentation. Creates, edits, formats, and proofreads various documents, appropriately maintaining such documents within the firm's file management system. Organizes and coordinates conference calls and client meetings. Prepares new client matter requests and coordinates approval, conflict search processes, and new matter letters. Reviews and edits bills and related reports according to client billing arrangements and facilitates prompt responses to client billing inquiries. Maintains a multitude of open client matters in Serengeti. Maintains electronic and paper files following Firm and client service team guidelines. Maintains and monitors attorney calendars. Coordinates and/or books travel arrangements. Prepares, tracks and maintains attorney expenses in Chrome River.

This role provides administrative, scheduling, and operational support to a department that oversees a highly structured student program. The position serves as a central point of communication between students, leadership, faculty, and external stakeholders. Job Title: Administrative Assistant Location (city, state): Lombard, IL Industry: Non Profit Pay: $45,000 - $50,000 annually (hourly role; compensation depends on experience) Benefits: This position is eligible for standard benefits offered through Addison Group (medical, dental, vision and 401k) Key Responsibilities: Maintain department records, calendars, databases, and documentation across multiple systems Coordinate schedules, meetings, agendas, minutes, space reservations, events, and department communications Support student-related processes including orientation preparation, handbook updates, advisor assignments, counseling coordination, evaluations, and annual reporting Act as a liaison between department leaders, faculty, students, and internal administrative offices Manage day-to-day administrative tasks such as mailings, announcements, housing updates, health office coordination, and distributing updated information to the campus community

TeleSolv Consulting has an immediate opportunity to work with the Federal Government as a General Clerk III enabling you to have a Tier 4 Public Trust Background investigation. based at the airport in Chicago, IL. Duties / Responsibilities: Greet and check-in applicants. Verify identity of applicant and confirm that applicant has required documents to complete transactions. Contractor staff will determine customer needs, answer general inquiries and concerns, and ensure that the check-in process is performed in a timely manner to prevent a back-up of customers awaiting assistance. Maintain accessible, up to date written information on program requirements, enrollment process, and other relevant material to expeditiously assist the general public and program members via phone or in person. Notify the Government inspection staff of any information which could adversely affect a person's application for acceptance into the program. Check applicant-supplied information by accessing government databases. Provide performance reports. Compile data to provide daily performance reports reflecting all activities performed by CBP officers and Contractor staff. Schedule interview appointments in the Trusted Traveler Programs Internal. Assist the public with creating accounts and submitting online applications for initial enrollment, renewal, card replacement, vehicle enrollment and termination, updating mailing address and license plate information. Assist the public with membership card activation. Minimum Requirements: U.S. Citizen. Willing to go through an intense background check Active Tier 4 Clearance, or the ability to obtain and maintain one. High school diploma or a General Equivalency Diploma (GED) from an accredited institution recognized by the U.S. Department of Education. Two (2) years of general administrative experience with customer interface. Two (2) years of experience with Microsoft Office products (Word, PPT, Excel, Access, Outlook, Visio). Two (2) years of related undergraduate study may substitute for experience. Able to disclose COVID-19 vaccination status and abide by contract/department's COVID-19 guidance when accessing any facility. About TeleSolv Consulting: Join the TeleSolv Consulting Team on our mission to provide quality and unparalleled service to our clients. We are a growing organization that provides a variety of professional and administrative services to public and private organizations with global operations. Rated in the top 1000 businesses in 2019 by Inc.com. Since its founding in 2000, TeleSolv Consulting has been committed to helping organizations solve complex problems. Our solutions integrate sound management principles with the most appropriate technologies to assist senior executives in effectively managing programmatic, schedule, and technical risks. TeleSolv Consulting offers excellent compensation, training, advancement opportunities, and exceptional benefits including PTO, sick leave, up to 11 paid federal holidays, medical, dental, vision, company paid life, short-term and long-term disability insurance, employee assistance program, and matching 401(k) plan. In addition to the hourly rate, you will be eligible to receive an hourly Health and Welfare (H&W) benefit, for the first 40 hours worked in any work week. The H&W rate of $4.93 is an amount provided to offset the cost of the company providing fringe benefits. Background Investigation: This position requires that you obtain a background investigation from our client. As part of this process, the government will perform a criminal, credit, tax, employment, and drug history background check. The government has varying tolerances, with mitigating circumstances, for issues in all of the categories. The government is essentially looking to confirm that you are generally in good financial standing, up to date on your tax filings, rehire eligible with your prior employers, and have adhered to any federal restrictions on illegal drug use, including marijuana, in addition to other checks related on your character and trust worthiness.

For nearly four decades, Friedman + Huey Associates LLP has been providing high-level tax and business consulting services across the United States and in nearly 30 countries around the world. With a tremendous team of professionals, we place a keen focus on providing exceptional service to our clients. Our associates enjoy great camaraderie and an excellent work culture. We work hard/play hard and continue to maintain team relationships even while working remotely/hybrid. We are looking for an onsite Administrative Assistant to join our team in our Frankfort office. This position will provide administrative support to all levels of the firm. The Administrative Assistant will regularly interact with Partners, all levels of staff and clients. This role requires supreme integrity, trust, and commitment to confidentiality and diplomacy. The ideal candidate should be self-driven, resourceful and think outside of the box. Functions will include some but not all of those listed below. Essential Functions Answer and direct phone calls in a friendly manner. Sort and distribute incoming mail. Schedule meetings accordingly using Outlook/Teams. Send/distribute incoming faxes. Prepare US mailings, UPS, FedEx, and messenger packages. Finalize letters/notices and draft engagement letters. Scan client documents and monthly statements. Assign returns to interns and manage 1040 queue. Create client codes, create locators, and update account in practice management program. Prepare, print, and collate tax organizers. Organize and process incoming client data. Downloading/uploading client data from portals/websites. Create SurePrep binders and import into GoSystem. Assemble tax returns (individual, trust, entities, gift tax, estate tax) - paper and electronic. Coordinate and prepare batch filing. Record chargeable client expenses. Draft, review & post client invoices. Prepare various reports as requested. Prepare 1099s annually and as requested. Coordinate services to maintain the office as directed by Firm Administrator. Experience Bachelor's degree preferred. Experience in the accounting industry preferred. Minimum of 5 years of administrative experience supporting multiple individuals in a fast-paced, confidential, professional services environment. Possess an intermediate skill level (at minimum) in the following: Microsoft programs - Excel, Outlook, PowerPoint, Teams, Word. Knowledge with programs a plus - e-Form RS, GFR, GoSystem, PracticePro 365, SafeSend, SurePrep. Demonstrate skills in the areas of time management, communication, interpersonal skills, high-level of emotional intelligence, relationship building, collaboration, and problem solving. Ability to incorporate creative approaches to various projects by taking initiative and working independently. Keen sense of accuracy, attention to detail. Basic accounting knowledge a plus. Benefits Highly competitive compensation and benefits package Medical/Dental/Vision/Life/Disability/401k/Profit Sharing/PTO Perk offerings in a family friendly environment If you are seeking an employee-centric firm who cares about its employees as individuals and provides career growth opportunities for its team members, we encourage you to apply.

Administrative Assistant - Algonquin, IL $50,000 -$56,000+ PTO, Benefits, 401k We're a national food and beverage leader with a product portfolio that includes 12 brands creating hundreds of well-known products enjoyed around the world. As part of a global manufacturing organization, you gain the best of both worlds: an innovative, fast-moving environment backed by the resources, stability, and reach of a global company. Our collaborative culture and worldwide presence create endless opportunities to learn, grow, and contribute. We're looking for an Administrative Assistant to support our Algonquin office. In this role, you'll be the first point of contact for visitors, vendors, and internal staff while ensuring smooth day-to-day operations. You will handle front-desk reception duties, provide administrative support to leadership and internal teams, and help keep documentation, communication, and office processes running efficiently. Responsibilities: Greet visitors, manage check-ins, and direct guests to the appropriate contacts or meeting areas. Answer and route incoming phone calls and monitor the main email inbox, escalating urgent matters when needed. Assist with planning and coordinating company events, including meetings, holiday celebrations, and team activities. Organize event logistics such as scheduling, vendor communication, supplies, and day-of setup to ensure smooth execution. Manage incoming documentation, mail, and deliveries to ensure proper distribution and follow-up. Assist with scheduling meetings, sending reminders, and coordinating calendars for internal leaders. Prepare and format memos, correspondence, and basic reports as requested. Support data entry, digital filing, and document management across various internal systems. Maintain organized physical and digital filing systems to ensure accurate recordkeeping. Coordinate with internal departments to gather required information or documentation. Update trackers, spreadsheets, and internal logs to keep key processes moving. Provide general administrative support for special projects or company initiatives. Qualifications: 1 year of administrative, receptionist, or office support experience, in a fast-paced or corporate setting required Professional and friendly communication skills both written and verbal Strong attention to detail and accuracy when handling paperwork, scheduling, and calls Experience managing digital and physical filing systems Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Ability to stay organized, prioritize incoming requests, and manage multiple tasks at once Comfortable being the face of the office and providing excellent first-point-of-contact service *Corporate Resources has been hired by our client to recruit for this open position and any/all other positions as requested and posted.

Responsible for managing the full administrative and compliance process for municipal permitting, contractor licensing, and project documentation. This role ensures that all jobs are properly approved, tracked, and completed in accordance with local regulations and company standards while supporting communication across departments including sales, project management, and insurance. Experience 1-3 years of experience in an administrative, clerical, or office support role Experience with scheduling, recordkeeping, and data entry is often required Skills and Abilities Strong written and verbal communication skills Excellent organizational and time management abilities Proficiency with office software (e.g., Microsoft Office Suite or Google Workspace) Ability to handle confidential information with discretion Attention to detail and accuracy Problem-solving and multitasking skills Customer service orientation Responsibilities: Permitting & Licensing Management Work directly with municipalities to obtain contractor licenses and necessary permits for each project. Compile, complete, and submit all required documentation including bonds, certificates of insurance (COIs), signed contracts or purchase orders, scopes of work, and plats of survey. Ensure all projects are reviewed and approved by the appropriate municipal authorities before work begins. Track and update permit status daily, identifying outstanding applications and following up as needed. Dispatch & Project Coordination Prepare and distribute daily dispatch schedules outlining job locations, tasks, and assigned project managers. Maintain organized records linking each job number with its corresponding documents, communications, and approvals. Manage job closeouts by scheduling and overseeing final inspections with municipalities, ensuring all work meets local requirements and company standards. Insurance & Vendor Documentation Coordinate with the insurance team to issue and manage COIs for all vendors, subcontractors, and clients. Verify accuracy and compliance of insurance documentation prior to approval for work. Maintain up-to-date vendor records including W-9 forms, insurance certificates, and contact details within the CRM system. CRM & Administrative Management Utilize the company CRM system (Procru) to upload project documentation, input job costs, and track billing-related information. Update CRM data for customers, vendors, and job sites in coordination with the sales team. Generate and review reports to monitor project progress, permit status, and document compliance. Cross-Departmental Communication Act as a liaison between municipalities, sales teams, project managers, and vendors. Keep sales informed of permit progress, inspection results, and project readiness. Ensure all relevant documents are accurate, current, and accessible to internal teams. Heartland Paving Partners is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, protected veteran status, or any other characteristic protected by local, state, or federal law and will not be discriminated against on the basis of disability.

CEO/President Support: Reports directly to the CEO/President (C/P). Provide comprehensive support services to the (C/P) that ensures a professional, responsive, and effective experience with the organization. Maintain C/P calendar. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements. Update and maintain data bases for C/P. Office Management: Limited Support of Human Resources for the organization including: Limited Assistance with recruitment efforts, new hire orientations and on-boarding. Acts as a liaison with landlord and building management on any office-related issues. Provides timely and proactive management of the organization's office environment. Maintains physical and electronic office filing systems for C/P, and other as assigned. Administrative Functions: Writes error-free, emails and letters for various events and announcements. Maintains confidentiality and uses a high degree of discretion. Works in a professional and focused manner to schedule internal and external meetings. Takes notes and distributes meeting minutes, agendas and meeting packages. Maintain digital files. Other duties as assigned. QUALITIES OF OUR ADMINISTRATIVE ASSISTANT Maintains punctual, regular, and predictable attendance. Works collaboratively in a team environment with a spirit of cooperation and as a relationship builder. Displays excellent communication skills including presentation. Diplomatic skills required in working with guests, vendors, and coworkers and including the ability to communicate effectively and remain calm and courteous under pressure. Displays engaging interpersonal skills including the ability to think and act strategically, provide sound judgment, and provide a positive and energetic attitude. Provides systematic and dependable follow up, as well as a high level of organization and preparedness. Maintains workflow under pressure and in a fast-paced, high-profile work environment. Respectfully takes direction from C/P. REQUIREMENTS 2+ years of administrative experience Bachelor's degree preferred, but an associate's degree with sufficient administration experience may suffice Event management experience (working with major events) Coordinate and execute email blasts and mail campaigns to promote events and initiatives. Manage follow-up communications and outreach related to event planning and attendance. Experience using web conferencing tools such as Zoom or WebEx Uses Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences. Understanding of basic AI tools. Experience and knowledge of YouTube Understanding of social media platforms Some Photoshop and Canva experience preferred. Ability to multitask. An attention to detail. Works with little direction Organized Ability to plan ahead. Ability to work with Posh / Eventbrite or similar apps. Spanish speaking (Bilingual) strongly preferred. Both written and verbal skills

Title: Administrative Coordinator Classification: Non-Exempt About The Organization RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees. Position Summary The Administrative Coordinator handles essential office tasks in a fast-paced environment, focusing on billing and accounting. Responsibilities include processing invoices, payments, and reconciling accounts with billing software, ensuring accuracy, and resolving discrepancies. Additional duties involve managing incoming calls, scheduling, and general office support. Proficiency in MS Outlook, Excel, Word, and office equipment, along with strong organizational skills and attention to detail, are crucial for success in this role. Essential Functions Answering and directing incoming phone calls to the appropriate departments or personnel. Setting up jobs in the TCR system and electronically scheduling tickets for field technicians to perform daily rental setups, traffic closures, and flagging operations. Reviewing work tickets daily to ensure all required photos, items, and signatures are completed accurately. Handling filing and mailing tasks to maintain organized records and timely communication. Assisting with Accounts Receivable (AR) collections as needed to support financial operations. Managing the company's cell phone inventory, including setting up and activating phones for new hires and troubleshooting issues by coordinating with the designated cell phone and app contact. Serving as a backup to the Recruiter by assisting with tasks related to New Hire Orientation. Following all safety rules and regulations to ensure a safe work environment. Adhering to all company policies and procedures to maintain compliance and consistency. Performing other work-related duties as assigned to support team objectives and operational needs. Education, Experience And Skills Required High School Diploma or GED is required. Associates degree is preferred. Must have 2+ years of experience as an office administrative assistant, construction industry is a plus. Strong verbal, written and interpersonal skills. Attention to detail to ensure invoices are error-free and payments are applied correctly. Proficiency in using billing software and accounting systems is essential for processing invoices, payments, and reconciling accounts accurately. Strong numerical skills and the ability to analyze financial data are necessary to identify discrepancies, resolve billing issues, and provide accurate reports. Ability to work in a fast-paced construction office environment. Ability to organize and prioritize workload to meet deadlines. Proficient in MS Outlook, Excel and Word as well as skilled use of office equipment. Knowledge of TCR software a plus. EOE Statement RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans

Come Join the Builtech Team: Looking for a place to advance your career and find your purpose at work? Named a ‘Best Places to Work' by Crain's Chicago Business and The Charlotte Business Journal and with nearly 25 years in the construction industry, Builtech Services is among America's fastest growing, nation-wide construction services companies. We focus on ground-up new construction and tenant improvements in a variety of markets including Multi-Family, Retail, Automotive, Aviation and Hospitality. Our Core Values drive our actions as a company and as individuals - Trust, Passion, Humility, Respect, Integrity and Courage. We offer exciting projects, attractive compensation, and benefits along with the opportunity to become part of a creative, innovative organization that is focused on your growth and development. Builtech is seeking an Office Administrator ready to join our fast-paced and team-oriented environment. Responsibilities: Serve as the first point of contact for visitors and tenants; manage phones, mail, and a clean, welcoming reception area. Oversee office supply inventory, process purchase orders, and coordinate building needs. Support the CEO with calendar management, travel coordination, call and email screening, and confidential administrative tasks. Assist with tenant administration, including collecting rent payments, processing building expenses, resolving minor issues, and partnering with the Day Porter. Act as the liaison with our outsourced IT Service Partner for onboarding, equipment setup, permissions, and troubleshooting support. Provide training, guidance and support for new hires and existing employees on company systems and applications including troubleshooting IT issues and resolving user problems. Coordinate simple building technology needs (climate, security, etc.). Assist with internal communications, visitor hosting, and special projects as needed. Requirements: Alignment with Builtech's Core Values - Integrity, Humility, Trust, Respect, Passion & Courage. Strong verbal and written communication; able to support both technical and non-technical team members. Highly organized with the ability to manage multiple priorities and maintain accurate records. Proactive problem-solving skills and discretion with sensitive information. Comfortable learning new technology and providing basic user support. Ability to remain in a stationary position 95% of the time The ability to constantly operate a computer and other office productivity machinery, such as computer keyboards, copy machines, and computer printers. The ability to occasionally lift and carry lightweight office items like supplies or equipment. Valid driver's license. Benefits: Health, dental and vision insurance Health Savings Account (HSA) 401(k) with company match Unlimited performance time off (PTO) Company-paid life insurance Builtech Services, LLC is an equal opportunity employer. Equal employment opportunities are provided to all applicants and employees without regard to actual or perceived gender, sex, race, age, national origin, disability, religion, sexual orientation, veteran status or any other characteristic protected by applicable local, state or federal law. Job Type: Full-time Pay: $50,000.00 - $60,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Referral program Vision insurance Ability to Commute: Palatine, IL (Required) Work Location: In person

Salary: Job Description: Executive Assistant to the General Counsel Department: Legal Reports To: General Counsel The Executive Assistant to the General Counsel at the Chicago Center for Sports Medicine and Orthopedic Surgery plays a vital role in supporting the General Counsel in managing legal affairs, healthcare compliance, and administrative tasks. This position involves dynamic responsibilities in coordinating events, managing schedules, and ensuring seamless communication within the legal and compliance functions. Essential Tasks and Activities: Administrative Support: Provide high-level administrative assistance to the General Counsel, including managing calendars, scheduling meetings, and handling correspondence. Communication Management: Act as a central point of contact for the General Counsel, managing phone calls, responding to emails, and ensuring effective communication internally and externally. Event Coordination: Coordinate legal and compliance-related events, ensuring smooth execution and timely communication to relevant stakeholders. Travel Arrangements: Make travel arrangements for the General Counsel, including booking flights, accommodations, and other logistical details. Meeting Support: Assist in scheduling, preparing materials, and taking accurate notes and minutes during legal and compliance-related meetings. Business Errands: Run various business errands on behalf of the General Counsel, ensuring efficient handling of external tasks. Rent Collection: Manage rent collection processes, ensuring timely and accurate handling of financial transactions related to the legal and compliance department. Data Management: Manage spreadsheets, organize data, and create organizational systems to enhance efficiency within the legal and compliance functions. Collaboration: Work closely with the Practice Administrator and other department heads to ensure seamless collaboration and communication across the organization. Competencies: Organizational Skills: Exceptional organizational abilities to manage calendars, events, and administrative tasks effectively. Communication: Strong written and verbal communication skills to interact with internal and external stakeholders. Time Management: Ability to prioritize and manage time efficiently in a fast-paced environment. Adaptability: Flexibility and adaptability to handle dynamic responsibilities and changing priorities. Work Environment/Physical Demands: Primarily office-based with occasional requirements for external tasks and errands. Required Education & Experience: Bachelor's degree preferred. Proven experience as an executive or personal assistant, preferably in a legal or healthcare compliance setting. Preferred Qualifications: Familiarity with healthcare compliance processes and legal affairs. This role presents an exciting opportunity for an energetic and organized professional to contribute to the legal and compliance functions within a dynamic healthcare environment. The Executive Assistant will play a key role in supporting the General Counsel and enhancing the overall efficiency of legal and compliance operations.

About Us: CDO Group is a leading construction management firm dedicated to delivering high-quality projects on time and within budget. We take pride in our innovative approach and commitment to excellence. For more information, visit cdogroup.com. Job Title: Executive / Personal Assistant to the CEO Location: Oak Park, IL (In-House) Company: CDO Group Reports To: Chief Executive Officer (CEO) Employment Type: Full-Time, On-Site Salary Range: $50,000 - $70,000 annually (commensurate with experience) Position Overview: We are seeking a highly organized, proactive, and resourceful Executive / Personal Assistant to support the CEO of CDO Group. This in-house role requires a high level of discretion, professionalism, and the ability to manage a wide range of administrative and personal tasks in a fast-paced environment. Key Responsibilities Executive Support: Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel. Prepare and organize materials for meetings, presentations, and reports. Act as a liaison between the CEO and internal/external stakeholders. Handle confidential information with integrity and discretion. Track and follow up on key action items and deadlines. Assist with email management and correspondence. Personal Assistance: Coordinate personal appointments, travel, and errands as needed. Manage household or personal projects and vendors. Support event planning for both professional and personal engagements. Operational Support: Assist with special projects and initiatives led by the CEO. Conduct research and compile data to support decision-making. Help streamline processes and improve organizational efficiency. Qualifications: Proven experience as an executive or personal assistant, preferably supporting C-level executives. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools. Ability to work independently and handle multiple priorities. High level of discretion and professionalism. Preferred Qualifications: Experience in the construction or real estate industry. Bachelor's degree in Business Administration or related field. Familiarity with project management tools (e.g., Asana, Trello, Monday.com). Why Join Us? Be part of a dynamic and growing company with a strong mission. Work closely with visionary leadership. Competitive compensation and benefits. Opportunities for growth and development. If you thrive in a role that demands excellence, precision, and creativity, we want to hear from you!

The Fund Administration intern will work with the members of the Fund Administration team and other departments on financial and regulatory activities in support of the funds. The role will have cross-functional interactions with Accounting, Operations, Tax, Compliance, and other departments through normal course of business. Primary Responsibilities: * Reviews daily fund activity by validation of calculated NAV through valuation, expense, and position reconciliation. * Completes periodic and ad-hoc expense processing and analysis. * Assists in the review of regulatory annual and quarterly financial reporting filings. * Provides support and participates in the gathering of information for internal and external audits. * Provides support on additional projects as required. Preferred Qualifications: * Undergraduate junior or senior, preferably majoring in Accounting, Finance or Economics, or MBA student. Evidence of challenging curriculum and a minimum 3.0 GPA. * Ability and desire to work as part of a team. * Independent and original thinker. * Strong level of integrity with an entrepreneurial spirit. * Demonstrated interest within the investment management industry is preferred. * Intermediate knowledge of Microsoft Office applications - primarily Excel. * Familiarity or experience with AI tools in an educational or professional setting. (Claude, Chat GPT, Copilot, Gemini, etc.) For Illinois Applicants only: the expected hourly rate for this position is $22/hr.

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry-leading practices. ProSidian services focus on the broad spectrum of Enterprise Service Solutions for Risk Management | Compliance | Business Process | IT Effectiveness | Engineering | Environmental | Sustainability | and Human Capital. We help forward-thinking clients solve problems and improve operations. Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals globally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies. Our solution-centric services are deployed across the enterprise, target drivers of economic profit (growth, margin, and efficiency), and are aligned at the intersections of assets, processes, policies, and people delivering value. ProSidian clients represent a broad spectrum of industries including but not limited to Aerospace And Telecommunications | Consumer Products, Services, And Retail | Development And Sustainability | DOD/Military | Energy, Resources, & Industrials | Financial Services | Government & Public Services | Information Technology, Media, And Telecommunications | Life Sciences & Health Care | Manufacturing And Operations | Nuclear and Environmental | Professional Services |, etc. Learn More About ProSidian Consulting at ************************** Job Description ProSidian Seeks a FERMILAB Administrative Support Specialist (FRA3) [Key Personnel | Senior Consultant - Exempt 874-1 Consultant] located: CONUS - Batavia, IL, 60510 (Remote) to provide Energy, Resources, & Industrials Sector related Program / Project Management Solutions for Proton Improvement Plan II Project (PIP-II) Construction Administration (CA) Support Services Services on behalf of The Fermi Research Alliance, LLC (FRA). These services are considered part of the ProSidian Energy, Infrastructure, & Environment Sector Group with overall focuses being Tailored Solutions To Meet Global Needs And Manage Resources across Energy, Infrastructure, & Environment In A Changing Environment. under NAICS Code: 541330 - Engineering Services for The U.S. Department of Energy (DOE) Office of Science (SC) with service(s) also characterized as Construction Administration (CA) Support Services JOB OVERVIEW GENERAL PROGRAM SUPPORT BY THE ADMINISTRATIVE SUPPORT SPECIALIST Managing correspondence, including answering phones, responding to emails, and drafting letters and memos. Scheduling and coordinating appointments, meetings, and events. Managing and maintaining documents, including creating, editing, and organizing files, both electronically and physically. Entering and maintaining data in databases and spreadsheets, and generating reports as needed. Responding to general questions and providing customer service to clients, vendors, and other stakeholders. Performing general office tasks such as ordering supplies, managing mail, and overseeing office maintenance and cleaning. Providing support for projects, including tracking progress, generating reports, and assisting with research. Qualifications REQUIRED EDUCATION AND CERTIFICATIONS B.S. or equivalent in a science related field - Bachelor's Degree in mechanical engineering or mechanical engineering technologies. Mechanical engineering programs usually include courses in mathematics and life and physical sciences, as well as engineering and design. Successful completion of a Bachelor of Science (B.S.) or Master of Science (M.S.) Degree in Engineering or a related field from an accredited university or college or A combination of education or training: College-level education, training, and/or technical experience that has furnished (1) a thorough knowledge of the physical and mathematical sciences underlying engineering or related technical fields, and (2) a good understanding, both theoretical and practical, of the engineering sciences and techniques and their applications to one of the branches of engineering or related fields. Licensure as a Professional Engineer (P.E.) is desirable but not required. Project Management Professional (P.M.P.) certification is desirable but not required. Experience reviewing and analyzing transportation project plans for compliance with legal requirements, environmental impacts, Federal-aid requirements, and/or Federal funding standards Experience researching, interpreting, or applying Federal transportation funding/aid laws, regulations, standards, policies, and procedures for transportation projects Experience reviewing and making recommendations in the selection process for awarding grants Experience resolving federal grant implementation issues OR administering grant programs and project facilitation in a State or local agency Qualifications : Desired Qualifications For FERMILAB 003 | Key Personnel | Senior Consultant - Exempt 874-1 Consultant Candidates: Skills Required Ability to multi-task and pay close attention to detail. Excellent analytical, organizational and time management skills. Strong communication skills, both oral and written. Competencies Required U.S. Citizenship Required - You must be a United States Citizen Excellent oral and written communication skills (This employer participates in the e-Verify program) Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe) All ProSidian staff must be determined eligible for a “Facility Access Authorization” (also referred to as an “Employment Authorization”) by the USG's designated Security Office. Ancillary Details Of The Roles : 003 Other Details Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. All employees, in the performance of their respective responsibilities, shall conduct themselves in the highest possible standards of ethical and business conduct. The candidate shall ensure that duties are performed in a competent and professional manner that meets milestones/delivery schedules as outlined. #TechnicalCrossCuttingJobs #Consulting #Jugaad #Technical Support #FERMILAB Additional Information CORE COMPETENCIES Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader Leadership - ability to guide and lead colleagues on projects and initiatives Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people Communication - ability to effectively communicate to stakeholders of all levels orally and in writing Motivation - persistent in pursuit of quality and optimal client and company solutions Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications Organization - ability to manage projects and activity, and prioritize tasks ------------ ------------ ------------ OTHER REQUIREMENTS Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together Humility - exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference Willingness - to constantly learn, share, and grow and to view the world as their classroom ------------ ------------ ------------ BENEFITS AND HIGHLIGHTS At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. Our team members receive a comprehensive benefits package that includes Competitive Compensation, Group Health Insurance Health Benefits, 401(k) Retirement Savings Plan Contributions, Vacation and Paid Time off (PTO) Benefits, Pre-Tax Payment Programs, Purchasing Discounts & Savings Plans, a ProSidian Employee & Contractor Referral Bonus Program, Performance Incentives, etc. Our comprehensive benefits package includes a medical, dental and vision plan. Our growing list of benefits currently include the following: Competitive Compensation: Pay range begins in the competitive ranges with full Gold Level (Tier 1) Group Medical Benefits, Pretax Employee Benefit Plan, plus performance incentives Group Health Insurance Health Benefits: Group Health Insurance Including Medical, Dental And Vision Insurance: Contributions are deducted from pay on a Pretax basis - Employee and family coverage is available with employer contribution of 50% of Employee (only) premiums under the Health and Vision Plan through Blue Cross Blue Shield NC (Blue Options Medical Plan Code: PB07840 / Metallic Level: Gold - - bcbsnc.com ) and Dental Plan (Ameritas - ****************** 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement. Eligible employees can make before-tax contributions to the 401(k) Retirement Savings Plan to help you save for retirement. Contributions are deducted from pay on a pretax basis. A wide range of investment options are available with a personal financial planner available to assist you. The Plan is a Safe Harbor 401(k) Retirement Savings Plan. Vacation And Paid Time Off (PTO) Benefits: The flexibility of Paid Time Off (PTO) lets you set your own priorities. Eligible employees use PTO for vacation, a parent-teacher conference, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days - 2 weeks | Holidays - 10 Federal Government. Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees. Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The ProSidian Corporate Perks Benefit Program - Helping You Do More With Less: ************************************* This provides special discounts for eligible employees on products and services you buy on a daily basis. Security Clearance: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes; oftentimes there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials based on past, present, and future work. Leverageable Experience and Thought Leadership: By collaborating with firm leadership, other members of the team, as well as Fellows and collaborating partners in what is a flat organization, you'll make valuable professional connections, interact with clients daily, gain leverageable Experience, and contribute to Thought Leadership while you build a basket of marketable experiences. ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to $5k for all referrals (payments made after new hire has been employed for 90 days) for candidates submitted through our Employee Referral Program. Performance Incentives: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes there are performance incentives associated with each new client that each employee works to pursue and support. Flexible Spending Account: Pending ------------ ------------ ------------ ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines. ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status. Furthermore, we believe in " HONOR ABOVE ALL " - be successful while doing things with the right way. The pride comes out of the challenge; the reward is excellence in the work. FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON ************************* OR SEND YOUR RESUME'S, BIOS, AND SALARY EXPECTATION / RATES TO ***********************. ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED . Be sure to place the job reference code in the subject line of your email. Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials. Risk Management | Compliance | Business Processes | IT Effectiveness | Engineering | Environmental | Sustainability | Human Capital

Job Description Seeking Call Center Supervisors for 12-month contract positions for one of the nation's largest utility companies. PAY: $32.50 CONTRACT DATES: ASAP - 12 month contract HOURS: M-F, rotating schedule between 8:00am-4:30pm and 10:30am-7:00pm RESPONSIBILITIES Managing the day-to-day operations of the department, including coordinating meetings, managing calendars, and organizing files. Providing administrative support to department managers and staff, such as drafting correspondence, preparing reports, and creating presentations. Responding to inquiries from internal and external stakeholders, and resolving issues or directing them to the appropriate personnel. Assisting with the development and implementation of departmental projects and initiatives. Coordinating logistics for departmental events, such as meetings, conferences, and training sessions. Maintaining and updating departmental documentation, policies, and procedures. Managing departmental budgets, including tracking expenses, processing invoices, and preparing financial reports. Collaborating with other departments and teams to support cross-functional projects and initiatives. Assisting with the onboarding and training of new departmental staff. QUALIFICATIONS High school diploma or equivalent 2 years call center supervisor experience Strong organizational, communication, and problem-solving skills. Proficiency in Microsoft Office (Outlook, Word, Excel, Powerpoint) applications

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry-leading practices. ProSidian services focus on the broad spectrum of Enterprise Service Solutions for Risk Management | Compliance | Business Process | IT Effectiveness | Engineering | Environmental | Sustainability | and Human Capital. We help forward-thinking clients solve problems and improve operations. Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals globally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies. Our solution-centric services are deployed across the enterprise, target drivers of economic profit (growth, margin, and efficiency), and are aligned at the intersections of assets, processes, policies, and people delivering value. ProSidian clients represent a broad spectrum of industries including but not limited to Aerospace And Telecommunications | Consumer Products, Services, And Retail | Development And Sustainability | DOD/Military | Energy, Resources, & Industrials | Financial Services | Government & Public Services | Information Technology, Media, And Telecommunications | Life Sciences & Health Care | Manufacturing And Operations | Nuclear and Environmental | Professional Services |, etc. Learn More About ProSidian Consulting at ************************** Job Description ProSidian Seeks a FERMILAB Administrative Support Specialist (FRA3) [Key Personnel | Senior Consultant - Exempt 874-1 Consultant] located: CONUS - Batavia, IL, 60510 (Remote) to provide Energy, Resources, & Industrials Sector related Program / Project Management Solutions for Proton Improvement Plan II Project (PIP-II) Construction Administration (CA) Support Services Services on behalf of The Fermi Research Alliance, LLC (FRA). These services are considered part of the ProSidian Energy, Infrastructure, & Environment Sector Group with overall focuses being Tailored Solutions To Meet Global Needs And Manage Resources across Energy, Infrastructure, & Environment In A Changing Environment. under NAICS Code: 541330 - Engineering Services for The U.S. Department of Energy (DOE) Office of Science (SC) with service(s) also characterized as Construction Administration (CA) Support Services JOB OVERVIEW GENERAL PROGRAM SUPPORT BY THE ADMINISTRATIVE SUPPORT SPECIALIST Managing correspondence, including answering phones, responding to emails, and drafting letters and memos. Scheduling and coordinating appointments, meetings, and events. Managing and maintaining documents, including creating, editing, and organizing files, both electronically and physically. Entering and maintaining data in databases and spreadsheets, and generating reports as needed. Responding to general questions and providing customer service to clients, vendors, and other stakeholders. Performing general office tasks such as ordering supplies, managing mail, and overseeing office maintenance and cleaning. Providing support for projects, including tracking progress, generating reports, and assisting with research. Qualifications REQUIRED EDUCATION AND CERTIFICATIONS B.S. or equivalent in a science related field - Bachelor's Degree in mechanical engineering or mechanical engineering technologies. Mechanical engineering programs usually include courses in mathematics and life and physical sciences, as well as engineering and design. Successful completion of a Bachelor of Science (B.S.) or Master of Science (M.S.) Degree in Engineering or a related field from an accredited university or college or A combination of education or training: College-level education, training, and/or technical experience that has furnished (1) a thorough knowledge of the physical and mathematical sciences underlying engineering or related technical fields, and (2) a good understanding, both theoretical and practical, of the engineering sciences and techniques and their applications to one of the branches of engineering or related fields. Licensure as a Professional Engineer (P.E.) is desirable but not required. Project Management Professional (P.M.P.) certification is desirable but not required. Experience reviewing and analyzing transportation project plans for compliance with legal requirements, environmental impacts, Federal-aid requirements, and/or Federal funding standards Experience researching, interpreting, or applying Federal transportation funding/aid laws, regulations, standards, policies, and procedures for transportation projects Experience reviewing and making recommendations in the selection process for awarding grants Experience resolving federal grant implementation issues OR administering grant programs and project facilitation in a State or local agency Qualifications : Desired Qualifications For FERMILAB 003 | Key Personnel | Senior Consultant - Exempt 874-1 Consultant Candidates: Skills Required Ability to multi-task and pay close attention to detail. Excellent analytical, organizational and time management skills. Strong communication skills, both oral and written. Competencies Required U.S. Citizenship Required - You must be a United States Citizen Excellent oral and written communication skills (This employer participates in the e-Verify program) Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe) All ProSidian staff must be determined eligible for a “Facility Access Authorization” (also referred to as an “Employment Authorization”) by the USG's designated Security Office. Ancillary Details Of The Roles : 003 Other Details Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. All employees, in the performance of their respective responsibilities, shall conduct themselves in the highest possible standards of ethical and business conduct. The candidate shall ensure that duties are performed in a competent and professional manner that meets milestones/delivery schedules as outlined. #TechnicalCrossCuttingJobs #Consulting #Jugaad #Technical Support #FERMILAB Additional Information CORE COMPETENCIES Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader Leadership - ability to guide and lead colleagues on projects and initiatives Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people Communication - ability to effectively communicate to stakeholders of all levels orally and in writing Motivation - persistent in pursuit of quality and optimal client and company solutions Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications Organization - ability to manage projects and activity, and prioritize tasks ------------ ------------ ------------ OTHER REQUIREMENTS Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together Humility - exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference Willingness - to constantly learn, share, and grow and to view the world as their classroom ------------ ------------ ------------ BENEFITS AND HIGHLIGHTS At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. Our team members receive a comprehensive benefits package that includes Competitive Compensation, Group Health Insurance Health Benefits, 401(k) Retirement Savings Plan Contributions, Vacation and Paid Time off (PTO) Benefits, Pre-Tax Payment Programs, Purchasing Discounts & Savings Plans, a ProSidian Employee & Contractor Referral Bonus Program, Performance Incentives, etc. Our comprehensive benefits package includes a medical, dental and vision plan. Our growing list of benefits currently include the following: Competitive Compensation: Pay range begins in the competitive ranges with full Gold Level (Tier 1) Group Medical Benefits, Pretax Employee Benefit Plan, plus performance incentives Group Health Insurance Health Benefits: Group Health Insurance Including Medical, Dental And Vision Insurance: Contributions are deducted from pay on a Pretax basis - Employee and family coverage is available with employer contribution of 50% of Employee (only) premiums under the Health and Vision Plan through Blue Cross Blue Shield NC (Blue Options Medical Plan Code: PB07840 / Metallic Level: Gold - - bcbsnc.com ) and Dental Plan (Ameritas - ****************** 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement. Eligible employees can make before-tax contributions to the 401(k) Retirement Savings Plan to help you save for retirement. Contributions are deducted from pay on a pretax basis. A wide range of investment options are available with a personal financial planner available to assist you. The Plan is a Safe Harbor 401(k) Retirement Savings Plan. Vacation And Paid Time Off (PTO) Benefits: The flexibility of Paid Time Off (PTO) lets you set your own priorities. Eligible employees use PTO for vacation, a parent-teacher conference, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days - 2 weeks | Holidays - 10 Federal Government. Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees. Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The ProSidian Corporate Perks Benefit Program - Helping You Do More With Less: ************************************* This provides special discounts for eligible employees on products and services you buy on a daily basis. Security Clearance: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes; oftentimes there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials based on past, present, and future work. Leverageable Experience and Thought Leadership: By collaborating with firm leadership, other members of the team, as well as Fellows and collaborating partners in what is a flat organization, you'll make valuable professional connections, interact with clients daily, gain leverageable Experience, and contribute to Thought Leadership while you build a basket of marketable experiences. ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to $5k for all referrals (payments made after new hire has been employed for 90 days) for candidates submitted through our Employee Referral Program. Performance Incentives: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes there are performance incentives associated with each new client that each employee works to pursue and support. Flexible Spending Account: Pending ------------ ------------ ------------ ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines. ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status. Furthermore, we believe in "HONOR ABOVE ALL" - be successful while doing things with the right way. The pride comes out of the challenge; the reward is excellence in the work. FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON ************************* OR SEND YOUR RESUME'S, BIOS, AND SALARY EXPECTATION / RATES TO ***********************. ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED. Be sure to place the job reference code in the subject line of your email. Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials. Risk Management | Compliance | Business Processes | IT Effectiveness | Engineering | Environmental | Sustainability | Human Capital

International Motors has an excellent opportunity for a Licensing and Dealer Administration Specialist to join our growing team. In this role, you will be responsible for obtaining and maintaining all required manufacturer, branch, used truck, and sales representative licenses across all U.S. states. You will also assist with dealer administration activities, with a primary focus on global/export markets and support for domestic (U.S. and Canada) dealer operations. This position plays a critical role in ensuring that all corporate and dealer entities remain compliant with state and federal regulations, enabling the organization to sell and distribute products effectively across all markets. The ideal candidate is detail-oriented, highly organized, and adept at managing multiple priorities while maintaining accuracy and compliance. Responsibilities * Obtain and maintain all required licenses for manufacturer, branch, used truck, and sales representative operations across all states. * Manage initial and renewal licensure for the Corporation and its representatives as a vehicle manufacturer, including UTO sales licenses, Secretary of State registration, and state tax registrations (e.g., California). * Develop and maintain a tracking and compliance process to ensure timely filing of all applications and supporting documents to avoid fines and restrictions. * Identify and implement process improvements for licensing across all International brands, including automation, enhanced data sharing, and system efficiency. * Interpret, apply, and enforce individual state licensing requirements consistently and accurately. * Partner with the Legal Department to coordinate incorporation documentation and ensure regulatory alignment. * Communicate effectively across business units to ensure proper representation of licenses. * Evaluate and manage the license implications of name or DBA (Doing Business As) changes. * Maintain accuracy and data integrity in key systems, including Siebel, for dealer and customer locations. * Support dealer operations activities, including market assignments, mapping, AOR (Area of Responsibility) system updates, and coordination of dealer, Idealease, associate, and fleet locations. * Prioritize and manage multiple tasks while maintaining a high level of attention to detail. Minimum Requirements * Bachelor's degree * At least 2 years of analytics, business intelligence, strategy or forecasting experience OR * At least 4 years of analytics, business intelligence, strategy or forecasting experience OR * Master's degree Additional Requirements * Qualified candidates, excluding current employees, must be legally authorized on an unrestricted basis (US Citizen, Legal Permanent Resident, Refugee or Asylee) to be employed in the United States. We do not anticipate providing employment related work sponsorship for this position (e.g., H-1B status) Desired Skills * Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint) and general computer systems. * Strong oral, written, and listening communication skills. * Understanding of business contractual and legal relationships. * Experience or familiarity with a dealership environment and dealer operations processes. * Working knowledge of dealer systems, applications, and data management. * Excellent organizational and planning abilities with strong attention to detail. * Proven ability to manage pressure, handle ambiguity, and meet deadlines. * Self-motivated, responsible, and dependable with a strong sense of urgency. * Dedicated to exceeding internal and external customer expectations. * Strong problem-solving and analytical thinking skills. * Demonstrated adaptability, composure, and agility when working with senior management and cross-functional teams. Benefits and Compensation We provide a competitive total rewards package which ensures job satisfaction both on and off the job. We offer market-based compensation, health benefits, 401(k) match, tuition assistance, EAP, legal insurance, an employee discount program, and more. For this position, the expected salary range will be commensurate with the candidate's applicable skills, knowledge and experience. You can learn more about our comprehensive benefits package at ******************************************** Company Overview ABOUT TRATON With its brands Scania, MAN, International, and Volkswagen Truck & Bus, TRATON SE is the parent and holding company of the TRATON GROUP and one of the world's leading commercial vehicle manufacturers. The Group's product portfolio comprises trucks, buses, and light-duty commercial vehicles. "Transforming Transportation Together. For a sustainable world.": this intention underlines the Company's ambition to have a lasting and sustainable impact on the commercial vehicle business and on the Group's commercial growth. ABOUT INTERNATIONAL From a one-man company built on the world-changing invention of the McCormick reaper in 1831, to the 15,000-person-strong company we are today, few companies can lay claim to a history like International. Based in Lisle, Illinois, International Motors, LLC* creates solutions that deliver greater uptime and productivity to our customers throughout the full operation of our commercial vehicles. We build International trucks and engines and IC Bus school and commercial buses that are as tough and as smart as the people who drive them. We also develop Fleetrite aftermarket parts. In everything we do, our vision is to accelerate the impact of sustainable mobility to create the cleaner, safer world we all deserve. As of 2021, we joined Scania, MAN and Volkswagen Truck & Bus in TRATON GROUP, a global champion of the truck and transport services industry. To learn more, visit ********************** * International Motors, LLC is d/b/a International Motors USA in Illinois, Missouri, New Jersey, Ohio, Texas, and Utah. EEO Statement We are an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. If you are a qualified individual with a disability and require a reasonable accommodation to access the online application system or participate in the interview process due to your disability, please email ********************* to request assistance. Kindly specify Job Requisition Number / Job Title and Location in response. Otherwise, your request may not be considered.