Administrative associate jobs in Smithtown, NY

A prestigious, growing investment firm is seeking an Executive Assistant/ Personal Assistant to provide comprehensive support to a busy executive and his family. This hybrid role involves managing both personal and professional responsibilities, ensuring the seamless coordination of business and personal priorities. The ideal candidate will possess an ability to seamlessly manage multiple different tasks, be proactive, have a solutions-oriented mindset with strong interpersonal skills and discretion. Salary commensurate with experience: $150-175k base range + strong discretionary bonus structure + paid benefits, 20 days of PTO, 401k match Location: Greenwich, CT onsite Monday - Friday Hours: typically 8:30am-5:30p but need to be flexible and have a 24/7 mentality as needed, especially when principal is traveling Qualifications 10+ years of C suite EA/PA experience to an executive or high-profile individual Extreme sense of discretion - must be trustworthy Must be very professional and polished to represent executive across all facets of his life Warm personality and client service oriented Executive Assistant (50%) Proactively manage Outlook calendar for both business and personal Coordinate global travel including flights, accommodations, transportation, and itineraries and prepare expense reports using Concur Schedule and prepare materials for business meetings, ensuring all logistics and follow-ups are handled Act as the primary point of contact for internal and external communications, ensuring timely and accurate correspondence Personal Assistant (50%) Oversee daily household needs including vendor coordination and maintenance scheduling Manage grocery orders, household supply replenishment, and other personal shopping and returns Research, plan, and book family vacations including flights, accommodations, and activities Schedule and coordinate rides for children Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Our client is a reputable Investment Firm located in Manhattan, with offices in Stamford, CT. This will be on-site 2-3 days a week. Principal Responsibilities: Maintain complex executives' calendars by scheduling, coordinating, and updating meetings Coordinate personal travel arrangements, including domestic and international airfare (both commercial and private), ground transportation, hotel accommodations, and dining reservations Ad hoc projects and errands Book personal appointments for executives and family members Requirements: A completed Bachelor's degree 5+ years of EA/PA experience, supporting high-profile executives Must have experience working from the executive's office Exhibits a high level of professionalism and hyper attention to detail The annual base salary range is $120,000 to $150,000. The actual compensation offered to the successful candidate may vary from the posted hiring range based on geographic location, work experience, education, and/or skill level, among other factors. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

Job Title: Coordinator / Admin Onsite Requirements: Communications Skills Basic Computer Skills Organization/Scheduling Skills Job Description: Responsibilities: Assisting with the County's component school districts in procuring arts and enrichment programming Communicating daily with school district administrators and teachers, artists/arts organizations, and the public (PTA/PTO representatives) Tracking contracts and required documentation, assisting with paying invoices and filing Entering data into the "Arts in Education" website Monitoring and directing emails and phone calls Assisting artists and arts organizations with program listings, school bookings and contract issues Inputting artist credit card payments and tracking website revenue Required skills: Self-directed, organized and collaborative High level oral and written communication skills Strong computer skills, database entry and filing Ability to establish and maintain collaborative working relationships with program staff and administrators Experience with technology, including presentation programs (PowerPoint, Canva, etc.) **3rd party and subcontract staffing agencies are not eligible for partnership on this position. 3rd party subcontractors need not apply. This position requires candidates to be eligible to work in the United States, directly for an employer, without sponsorship now or anytime in the future. This client is a US Federal Government contractor and is legally required to hire US Citizens. US Citizens will only be considered for this role. Due to the nature of the work, a United States Government Clearance is required to be eligible for the position**

When it comes to baking, BakeMark has its own secret ingredient: a team of passionate talented employees. For over 100 years, BakeMark has stood for excellence in quality and service, for our customers, our stakeholders and our colleagues. We attribute our success to our colleagues and their contributions towards meeting the needs of our customers and stakeholders. We shall share our values and ways of working. We are passionate about the baking industry. We excel at creating strong partnerships within the company and with our loyal customers. We love to innovate and thrive to manufacture and deliver performing bakery products and world-class customer service. With over 100 years of service to the baking industry, BakeMark is recognized as an industry leader and trusted partner for quality bakery ingredients, products, supplies and service. BakeMark is a manufacturer and distributor with 23 branches conveniently located across the U.S. At BakeMark we appreciate our employees and their families and offer competitive pay and a full suite of benefits: Competitive Compensation Health, Dental, Vision & Life Insurance (Comprehensive healthcare benefits package, with many coverage options at a very low employee cost) 401K (generous retirement benefits) with a Company Match Paid Holidays and Paid Time Off SUMMARY: Under direct supervision, process all incoming orders from Sales force, customers, and BAKEMARK affiliates assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES: Download PSP orders into NDS system after review and correction of ROE Edit List. When necessary, manually enter orders into NDS or PSP system. Reviews and corrects Order File Status Report. Transfers order file for routing. Notify customers or sales reps. of customer item “outs”. Ensures COAs, and Spec Sheets are provided to Customers as necessary. Daily invoicing of credit memos. Credit and Collections Answers telephone and direct calls to appropriate person. Research customer, Sales Rep and BAKEMARK Affiliate inquiries. Back up to Will-Call and other positions as directed by Supervisor. Provide Sales Representative vacation relief. Files documents as directed. Assist Office Supervisor with back-office duties as needed, such as cash handling and NDS data input. Treat all customers both externally and internal with dignity and respect. Adhere to all company policies, procedures and safety rules as stated in the Employee Handbook and otherwise posted or communicated. Other duties will be assigned as needed to meet company goals and objectives. BakeMark is an equal opportunity employer and does not discriminate in hiring or employment, in accordance with the requirements of all applicable state and federal laws, based on race, color, religion, gender, sexual orientation, marital status, national origin, ancestry, disability, medical condition, age or any other basis prohibited by law.

Epicured | Culinary Project Assistant Pay: $55,000 annual salary Job Title: Culinary Project Assistant Job Type: Full-Time (Monday - Friday 9am-6pm) Why Epicured? Epicured is on a mission to combat and prevent chronic disease, translating scientific research into high-quality food products for patients nationwide. Our evidence-based approach brings together the best of the clinical and culinary worlds to help people eat better, feel better, and live better one meal at a time. By joining our Culinary team, you'll support critical work at the intersection of food, healthcare, and innovation - helping to ensure that every meal we create meets Epicured's exacting standards for nutrition, consistency, and quality. Role Overview Epicured is seeking a Culinary Project Assistant to support recipe data management, scaling, and nutritional accuracy within our Culinary Resource Planning (CRP) system, Gally. Working directly with our Chief Culinary Officer, and Executive Chef this role plays a central part in translating culinary creativity into operational precision across our Healing Foods Facility. This position is ideal for someone analytical, organized, and excited to blend culinary operations with data-driven systems. Key Responsibilities Input, maintain, and verify recipe data in Gally, Epicured's Culinary Resource Planning (CRP) system. Partner closely with the Chief Culinary Officer & Executive Chef on recipe entry, nutrition outputs, scaling calculations, and production-ready formatting. Serve as a liaison between the Culinary team and Gally to resolve issues, test features, and optimize workflows. Ensure accuracy of ingredients, yields, portion sizes, allergen flags, and nutritional outputs across all recipes. Support culinary operations in organizing recipe files, updating documentation, and standardizing formats across teams. Assist with various culinary projects, including new product development, menu updates, and process improvements. Qualifications Bachelor's degree required. 1-3 years of experience in data analysis, production systems, or culinary operations support. Strong analytical skills and excellent attention to detail. Comfortable navigating database-driven tools or ERP-like platforms. Strong communication and collaboration skills; ability to work with chefs, operations teams, and technical partners. Preferred Qualifications Spanish-speaking preferred. Background in nutrition, food science, or culinary operations. Experience with recipe management software or ERP systems. Compensation & Benefits Salary Range: 55,000 Benefits include: 401(k) Health, Dental, and Vision insurance Unlimited Paid Time Off (PTO) Employee meal discounts Growth opportunities within Epicured's Culinary and Operations teams Equal Employment Opportunity Epicured is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of age, race, creed, color, national origin, religion, gender, sexual orientation, gender identity or expression, disability, veteran status, or any other protected status under federal, state, or local law. How to Apply Apply via job board or email your resume to *********************** with the subject line “Culinary Project Assistant - Glen Cove.”

Personal / Executive Assistant (PA / EA) Employment Type: Full -Time About Us We are leaders in the healthcare mental health industry, managing back -office operations for multiple clinics. Our mission is to deliver exceptional support to enhance efficiency and service quality. As a rapidly growing organization, we seek a highly adaptable Personal and Executive Assistant to streamline operations, optimize productivity, and enable our leadership team to focus on top -level strategic priorities. Position Summary The Personal / Executive Assistant (PA / EA) will work closely with multiple executives, providing a mix of administrative, operational, managerial, and personal support. The ideal candidate is highly organized, proactive, tech -savvy, and an excellent communicator who thrives in a fast -paced environment. This role is crucial in ensuring that time and resources are utilized efficiently, handling both business and personal tasks as needed. Key Responsibilities Administrative & Executive Support Manage executives' calendars, schedule meetings, and prioritize appointments. Prepare meeting agendas, take detailed minutes, and send recap notes with action items. Draft, edit, and proofread correspondence, reports, and presentations. Handle confidential documents and sensitive information with discretion. Office & Operations Management Oversee daily office operations, ensuring an organized and efficient workspace. Manage office supplies, vendor relationships, and maintenance needs. Coordinate team schedules, meetings, and office activities/events. Assist with HR -related administrative tasks, such as onboarding support. Project & Task Management Update and maintain CRM and project management systems. Track and oversee task delegation, ensuring timely completion. Assist with workflow optimization and process improvements. Personal & Lifestyle Management Handle personal errands, reservations, and household/vendor coordination. Manage personal travel arrangements, including flights, hotels, and itineraries. Assist with purchasing and order management, including gifts and personal items. Provide support for family or personal engagements as needed. Operational Efficiency & Business Development Support Act as a gatekeeper, managing access to executives and aligning priorities. Provide ad -hoc support for interviews, event attendance, and travel coordination. Assist with networking, business research, and recruitment efforts. Communication & Coordination Serve as a liaison between executives, internal teams, and external stakeholders. Foster a positive and collaborative work environment. Relay updates, messages, and priorities to relevant parties. RequirementsQualifications & Requirements 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role. Strong organizational, time management, and multitasking skills. Excellent written and verbal communication skills. Tech -savvy with experience in CRM, project management tools, and Microsoft/Google Suite. Ability to handle confidential and sensitive information with discretion. Strong problem -solving skills and ability to work independently. A proactive attitude and the ability to anticipate needs before they arise. Flexibility to handle both professional and personal responsibilities. Preferred Qualifications Experience in healthcare, mental health, or corporate executive support. Familiarity with Zoho, Notion, Asana, or similar tools. Background in event coordination, HR support, or business development. BenefitsCompensation & Benefits: Salary Range: $65,000-$85,000 annually, based on experience and qualifications. Performance Bonuses: Annual bonus opportunities based on individual and company performance. Full Benefits Package: Medical insurance with company contribution. Full dental, vision, and life insurance. 401k with up to 4% company matching. Time Off: 15 days PTO annually. 6 paid holidays off. Sick days (as per NY State). Professional Development: Annual training allowance for courses, certifications, or conferences. What We Offer: A dynamic and collaborative work environment. Opportunities for professional growth and development. The chance to make a significant impact in a growing company.

If this opportunity sounds right for you, give us a call today to speak with an expert Weatherby consultant for details. 3 - 4 days per week clinic plus one 24 hour in-house call shift weekly 20 - 25 patients per day in clinic Community health center 1:4 call schedule Full scope obstetrics and gynecology including deliveries and c-sections When taking in-house call doctor has next day off 1 surgical day per month Clinic hours 8 am - 5 pm Paid malpractice insurance; pre-paid travel and housing expenses Assignment details and time entry in online portal Competitive compensation 24-hour access to your Weatherby Healthcare consultant Charter member of NALTO From $150.00 to $225.00 hourly Ranges shown should be used as an estimate and are affected by many factors including the critical need of the position, your overall experience and qualifications, and other considerations. Please reach out to your consultant for more information." Since 1995, Weatherby Healthcare has established itself as an expert in locum tenens staffing for physicians, physician assistants, and nurse practitioners. The company employs nearly 600 employees committed to filling locum tenens assignments in large-scale healthcare networks, hospitals, and clinics nationwide. Learn more at ******************************

Executive Assistant/Office Coordinator DEPARTMENT: Administration FLSA STATUS: Salaried, Exempt LEGENDS GLOBAL Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component - feasibility & consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking - of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us! THE ROLE Legends Global is seeking a highly organized, proactive, and detail-oriented Executive Assistant / Office Coordinator to support our senior leadership team in Norwalk, CT. This role is critical in ensuring the smooth operation of executive-level functions, including calendar management, travel coordination, and administrative support. The ideal candidate will be a self-starter with exceptional communication skills and the ability to manage multiple priorities in a fast-paced environment. Essential Duties and Responsibilities Calendar Management: Coordinate and manage complex calendars for C-suite and VP-level executives. Schedule internal and external meetings, ensuring optimal time management and prioritization. Proactively resolve scheduling conflicts and anticipate executive needs. Travel Coordination: Arrange domestic and international travel, including flights, accommodations, ground transportation, and itineraries. Prepare and reconcile travel expense reports in a timely manner. Administrative Support: Draft, edit, and format job descriptions, memos, presentations, and other business documents. Handle confidential information with discretion and professionalism. Support meeting preparation, including agendas, materials, and follow-up actions. Executive Liaison: Serve as a point of contact between executives and internal/external stakeholders. Facilitate communication and ensure timely responses to inquiries and requests. Office Coordination: Assist with event planning, team offsites, and special projects as needed. Maintain office supplies and coordinate with vendors and facilities teams. Qualifications To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High school diploma required; bachelor's degree or equivalent experience preferred. Minimum of 3+ years' experience as an Executive Assistant or in a similar administrative support role, ideally in a corporate or fast-paced environment. Skills and Abilities Exceptional written and verbal communication skills, with the ability to liaise effectively with senior leadership, clients, and external partners. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent organizational and time-management skills, with the ability to juggle competing priorities and manage multiple tasks simultaneously. Proven ability to maintain confidentiality and handle sensitive information with professionalism and care. Strong interpersonal skills, with a professional and friendly demeanor to effectively work with executives, staff, and external stakeholders. Strong knowledge of national and international travel logistics, including visa applications, bookings, and expense management. Basic understanding of budgeting, financial reporting, and expense tracking. COMPENSATION Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan. WORKING CONDITIONS Location: On Site - Norwalk, Connecticut Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Run errands both business and personal Make appointments Schedule meetings Schedule events business and personal etc.

LNK International, Inc. is one of the nation's largest manufacturers of solid and liquid dose, over the counter (OTC) pharmaceuticals. For over 40 years, we have built a reputation for delivering the highest quality products, outstanding service and product innovation. What sets LNK apart? We believe it is our employees. Our full-time employees enjoy competitive benefits including: 401(k) with generous employer match Health Insurance Dental Insurance Paid holidays Paid vacation As the Safety & Facilities Administrative Assistant you will be in a visible role responsible to help maintain, develop, implement and enforce LNK's safety and environmental plans. Collaboration across departments and consistency across our multiple locations is critical, as well as the ability to communicate clearly and effectively with all levels of the team. Safety Department Responsibility: Maintain and update safety records, training logs, inspection reports, and compliance databases. Assist with preparing monthly safety reports, safety meeting minutes, and training materials. Track and follow up on safety corrective actions, vendor certifications, and permit renewals. Help organize and document fire drills, equipment inspections, and safety audits. Support communication between departments, vendors, and regulatory agencies as needed. Assist with card access requests and maintaining access records. Assist with new employee orientation, including safety training and onboarding documentation. Review invoices for accuracy, obtain approval signatures, and make copies for record-keeping. Assist with building walk-throughs and safety inspections as needed. Assist during safety audits, providing documentation and departmental support as required. Facilities & Sanitation Department Responsibility: Maintain and update Facilities logbooks, binders, checklists, and SOP documentation across all buildings. Track open Facilities work orders, service tickets, and project status spreadsheets. Prepare and file Facilities paperwork, including repair requests, preventive maintenance logs, and inspection forms. Maintain the current list of open Facilities projects with service providers. Communicate with Facilities vendors to coordinate service visits, request quotes, follow up on open work orders, and track completion. Update and maintain spreadsheets for HVAC service, plumbing, electrical repairs, and contractor schedules. Maintain up-to-date digital and hard copy records for building inspections, utility logs, shutdown logs, and equipment service reports. Support Sanitation by updating restroom checklists, sanitation logs, and documentation required for audits. Review weekly restroom checklists and file properly for all buildings. Update vendor insurance certificate logs and notify management when renewals are required. Assist with documentation for audits and inspections. Maintain organized filing systems for HVAC, plumbing, electrical, safety systems, and general maintenance records. Support communication between Facilities, Sanitation, Safety, Purchasing and Vendors. Additional Expectations: Maintain confidentiality for all documentation handled. Demonstrate reliability, punctuality, and strong follow-through. Maintain a clean, organized workspace and protect all controlled documents. Support both departments with urgent requests when needed. Perform other related duties as assigned by the Facilities or Safety Manager. Minimum Education or Experience Required: High school diploma or equivalent. administrative or office experience (safety, compliance, or manufacturing experience a plus). Strong computer skills (Excel, Word, Outlook required). Strong organizational skills and attention to detail. Ability to manage multiple priorities and meet deadlines. Strong written and verbal communication skills in English. Verbal Spanish skills are preferred. Understanding of cGMP, FDA, and OSHA regulations is a plus. This position works in both the warehouse, production areas and office. This is an onsite position - no remote options are available. The salary listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as permitted by law. LNK provides equal employment opportunities to all applicants and prohibits discrimination of any type on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information or any other characteristic protected by applicable federal, state or local laws.

Benefits: Bonus based on performance Paid time off Competitive salary Mad Science of Long Island brings education and entertainment to thousands of children each year though after-school programs, preschool programs, in-class workshops, camps, parties, shows/assemblies, and special events. Responsibilities: We are looking for an energetic, organized, motivated, and creative person to assist in the day-to-day operations of the best STEM activities provider on Long Island! The ideal candidate takes enthusiastic ownership of wearing multiple hats including office administrator, brand ambassador, event planner, and teaching. This position also plays a key role in the interview and hiring process, orientation training for new employees, and brand marketing strategies. Must Be: Friendly, assertive and able to work independently. Self-motivated with exceptional time management skills. Extremely organized, detailed oriented, and able to focus during hectic and busy times of year. Able to manage multiple projects simultaneously and switch from one task to another with ease, due to the diversified nature of the position. Able to work well under pressure with attention to detail. Comfortable speaking and presenting in front of large and small groups of adults and children alike. Must Have: Excellent phone voice and customer service ability as the front line for all interactions between potential and current clients and the company. Strong interpersonal skills with the ability to effectively communicate both verbally and in writing. Skilled with computers, good Microsoft Office skills including Word and Excel. Knowledge & experience with a CRM a plus. Strong organizational skills, ability to handle multiple tasks and ability to use good judgment in performing conflicting demands and managing priorities. Ability to uphold a professional and comfortable atmosphere throughout the office and in all aspects of their role. Own transportation. Office staff at times may play the role of an instructor as needed, so the ability to transport equipment is necessary for this position. Job Duties: Answer and direct phone calls, respond to inquiries by text or email. While answering the telephone, emails and other inquiries during the day it is also their responsibility to maintain the Customer Relationship Manager (CRM) program and all filing systems (physical and digital) within the office. From time to time, candidate may be given the responsibility for the management and/or supervision of one or more of these areas of business: After School Programs, Summer Camps, Workshops and other special programs. Maintain collaborative relationships with the schools' administration, PTAs/PTOs, Public Libraries, Rec. Centers and other agencies as appropriate. Handle relationships with parents as necessary through regular communication. Maintain flow of paperwork throughout the office. Confirm new jobs that are starting for the following week. Maintain reports - provide management with alerts when registration attendance is low. Assure the quality of programming through job orientation, regular staff supervision, program evaluation, staff training, etc. Sales Support - answer questions regarding current customer accounts; follow up with sales regarding needed information to ensure contracts are set up accurately and in compliance. Marketing Support - Develop and maintain social media groups (i.e., Facebook, Instagram); post and maintain content; utilize Constant Contact for all workshop marketing efforts both for e-blasts and registration; create email campaigns. Coordination - Help organize critical school events, parent coordination, and special projects Moderate lifting of portable teaching bins may be required (about 30 pounds) Education and Experience Requirements: College degree preferred 2-3 yrs prior admin or customer service experience Teaching experience is a big plus. Salary: $47,000 to $55,000 salary. Compensation: $47,000.00 - $55,000.00 per year Mad Science is a powerhouse brand with locations around the globe! For over 35 years, we have sparked imaginative learning through our summer camps, birthday parties, in-class workshops, after-school programs, and special events for kids ages 3-12. Become part of our team and help us inspire the next generation of scientists and engineers. Our locations are always looking for part-time instructors and full-time office staff.

About Hofstra Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community. Position Title Administrative Assistant to the Vice President for Administration and Chief of Staff Position Number 899703 Position Category Administration School/Division Office of the President (division) Department Office of the President Full-Time or Part-Time Full-Time Description Reporting to the Vice President for Administration and Chief of Staff, the Administrative Assistant provides high-level administrative, logistical, and organizational support to the Vice President and to the Office of the President. The Administrative Assistant plays a key role in facilitating communication, coordinating Board of Trustees meetings and materials, and assisting with projects and events that advance Hofstra University's strategic priorities. This position requires exceptional attention to detail, professionalism, and the ability to manage multiple complex tasks in a fast-paced environment. The Administrative Assistant interacts regularly with trustees, senior administrators, faculty, staff, and external partners and must demonstrate discretion, proven ability to handle confidential information, sound judgment, and a high level of customer service. Responsibilities include, but are not limited to: Administrative Support for the Vice President for Administration and Chief of Staff * Provides direct administrative and logistical support to the Vice President for Administration and Planning and Chief of Staff, including managing the calendar, travel, correspondence, and meeting coordination. * Coordinates preparation, logistics and organization of materials for all meetings of the Board of Trustees and its committees, including scheduling, record keeping, and distribution of electronic and printed materials, ensuring timely delivery of materials and adherence to confidentiality and governance standards. * Assists in the preparation of briefings, reports, presentations, and communications. * Coordinates follow-up on initiatives, action items, and communications on behalf of the Vice President. * Maintains organized systems for managing confidential information and departmental records. * Assists with special projects and initiatives as assigned by the Vice President or the President. Office of the President Support * Provides high level customer service as front line reception in the Office of the President * Works collaboratively with staff in the Office of the President to support day-to-day operations. * Partners with other administrative assistants in the President's Office to ensure seamless coverage and coordination of schedules, travel and reimbursements, correspondence, and special projects. * Provides logistical and event support for University-wide and presidential events, including Commencement, Board functions, and campus celebrations. * Maintains effective communication and collaboration with administrative units across the University. Other Responsibilities * Performs related duties as assigned. Qualifications * Bachelor's degree required. * Minimum of three years of progressively responsible administrative experience, preferably in higher education. * Exceptional organizational and project management skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment. * Excellent written and verbal communication skills. * Demonstrated ability to handle sensitive and confidential information with discretion and professionalism. * Strong interpersonal skills and the ability to work effectively with diverse constituencies including trustees, administrators, faculty, and staff. * Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with new technologies and platforms. * Ability to work occasional evenings or weekends to support Board meetings and university events. Preferred Qualifications * Experience working in a senior administrative or executive office environment. * Prior experience supporting a governing board or executive leadership team. Special Instructions Deadline Open Until Filled Date Posted 10/24/2025 EEO Statement Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law. Salary/Salary Range $75,000 - $80,000 Additional Information Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions. * Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.

Acadia (NYSE:AKR), headquartered in Rye, New York, Acadia Realty Trust (NYSE:AKR) is an equity real estate investment trust focused on delivering long-term, profitable growth via its dual - core and investment management - platforms. Our energized team is accomplishing this goal by building a best-in-class, location-driven core real estate portfolio with meaningful concentrations of assets in the nation's most dynamic urban and street-retail corridors, including those in New York, Chicago, Los Angeles, San Francisco, Washington DC, Dallas, and Boston. At the same time, we manage opportunistic and value-add investments through our investment management platform. Acadia is currently seeking a qualified intern to join its Lease Administration team, who can participate in the full cycle of tenant interaction, from lease negotiations and tenant on-boarding to tenant vacating the premises at the end of its term. This is an onsite paid internship based in Rye, New York. This 10-week program will commence on May 26, 2026 and conclude on August 6, 2026. Interns are assigned a mentor who will provide guidance throughout the duration of their internship. Interns will be encouraged to learn as much as possible about Acadia and how all of the various departments inter-relate during their experience with us. The intern should be prepared to work in a fast-paced team environment and will finish the internship having gained broad experience in Leasing matters from the landlord side of commercial real estate. INTERNS WILL BE EXPOSED TO & PROVIDE SUPPORT IN THE FOLLOWING AREAS: Assist in all phases of tenant accounts, billing and collections. Preparation and billing of periodic Common Area Maintenance (CAM), Real Estate Tax (RET) and Insurance (INS) reconciliations. Regular monitoring of tenant accounts, including tenant contact information and account status. Communicating between departments in regards to possible resolution of tenant disputes. Daily application of payments from the tenant Lock Box, bank deposits and wire transfers. Process rent increase letters and monthly statements. Assist in creating, renewing, vacating and expiring leases in our financial database (MRI). Be a liaison between tenant and landlord as well as an inter-departmental conduit between acquisition, development, legal, leasing, construction, accounting and property management teams. Assist in handling all building and tenant improvements and the required lease documentation. Assist with various tasks related to managing the Acadia annual real estate tax expenses and tax appeals process including annual NYC filings. Requirements: Must be enrolled in a college degree program at an Accredited Institution, business or communication a plus Must have completed junior year of college Must be able to work onsite in Rye, NY Ability to work 40 hours per week Must have a GPA of 3.0 or above Must have unrestricted work authorization in the US without a visa or sponsorship Desired Characteristics: Highly Self-motivated Ability to prioritize challenging work schedule/multi-task Strong written and verbal communications skills Proficient in Microsoft Office, particularly Excel Internship Benefits Overview Acadia's internship program offers a unique opportunity to gain hands-on experience in the dynamic field of commercial real estate, supported by a robust structure designed to foster both professional and personal growth. Key benefits include: 401(k) Retirement Savings Plan Eligibility Interns are eligible to participate in our 401(k) retirement savings plan, offering a head start on long-term financial planning. Daily Stipend for Lunch Pre-Tax Commuter Savings Convenient Commute from NYC with Shuttle Service to/from Harrison Metro North Station to Rye Office Campus Dedicated Mentorship Each intern is paired with a dedicated mentor who provides guidance, feedback, and career development support throughout the program. Immersive Industry Experience Interns gain comprehensive exposure to the commercial real estate industry through: Cross-functional team engagement Onsite property tours for real-world context A collaborative, hands-on group project Direct access to CEO and senior leadership team This immersive program is designed to provide meaningful insights into our business and culture, equipping interns with valuable skills and connections for their future careers. An estimate of the current compensation for this position is $20.00 - 23.00 an hour. Apply online at ************************************************** Acadia Realty is an Equal Opportunity Employer - Veteran/Disability

Job Description Acadia (NYSE:AKR), headquartered in Rye, New York, Acadia Realty Trust (NYSE:AKR) is an equity real estate investment trust focused on delivering long-term, profitable growth via its dual - core and investment management - platforms. Our energized team is accomplishing this goal by building a best-in-class, location-driven core real estate portfolio with meaningful concentrations of assets in the nation's most dynamic urban and street-retail corridors, including those in New York, Chicago, Los Angeles, San Francisco, Washington DC, Dallas, and Boston. At the same time, we manage opportunistic and value-add investments through our investment management platform. Acadia is currently seeking a qualified intern to join its Lease Administration team, who can participate in the full cycle of tenant interaction, from lease negotiations and tenant on-boarding to tenant vacating the premises at the end of its term. This is an onsite paid internship based in Rye, New York. This 10-week program will commence on May 26, 2026 and conclude on August 6, 2026. Interns are assigned a mentor who will provide guidance throughout the duration of their internship. Interns will be encouraged to learn as much as possible about Acadia and how all of the various departments inter-relate during their experience with us. The intern should be prepared to work in a fast-paced team environment and will finish the internship having gained broad experience in Leasing matters from the landlord side of commercial real estate. INTERNS WILL BE EXPOSED TO & PROVIDE SUPPORT IN THE FOLLOWING AREAS: Assist in all phases of tenant accounts, billing and collections. Preparation and billing of periodic Common Area Maintenance (CAM), Real Estate Tax (RET) and Insurance (INS) reconciliations. Regular monitoring of tenant accounts, including tenant contact information and account status. Communicating between departments in regards to possible resolution of tenant disputes. Daily application of payments from the tenant Lock Box, bank deposits and wire transfers. Process rent increase letters and monthly statements. Assist in creating, renewing, vacating and expiring leases in our financial database (MRI). Be a liaison between tenant and landlord as well as an inter-departmental conduit between acquisition, development, legal, leasing, construction, accounting and property management teams. Assist in handling all building and tenant improvements and the required lease documentation. Assist with various tasks related to managing the Acadia annual real estate tax expenses and tax appeals process including annual NYC filings. Requirements: Must be enrolled in a college degree program at an Accredited Institution, business or communication a plus Must have completed junior year of college Must be able to work onsite in Rye, NY Ability to work 40 hours per week Must have a GPA of 3.0 or above Must have unrestricted work authorization in the US without a visa or sponsorship Desired Characteristics: Highly Self-motivated Ability to prioritize challenging work schedule/multi-task Strong written and verbal communications skills Proficient in Microsoft Office, particularly Excel Internship Benefits Overview Acadia's internship program offers a unique opportunity to gain hands-on experience in the dynamic field of commercial real estate, supported by a robust structure designed to foster both professional and personal growth. Key benefits include: 401(k) Retirement Savings Plan Eligibility Interns are eligible to participate in our 401(k) retirement savings plan, offering a head start on long-term financial planning. Daily Stipend for Lunch Pre-Tax Commuter Savings Convenient Commute from NYC with Shuttle Service to/from Harrison Metro North Station to Rye Office Campus Dedicated Mentorship Each intern is paired with a dedicated mentor who provides guidance, feedback, and career development support throughout the program. Immersive Industry Experience Interns gain comprehensive exposure to the commercial real estate industry through: Cross-functional team engagement Onsite property tours for real-world context A collaborative, hands-on group project Direct access to CEO and senior leadership team This immersive program is designed to provide meaningful insights into our business and culture, equipping interns with valuable skills and connections for their future careers. An estimate of the current compensation for this position is $20.00 - 23.00 an hour. Apply online at ************************************************** Acadia Realty is an Equal Opportunity Employer - Veteran/Disability

Office Assistants 1 performs office support and clerical work to meet the requirements of agency programs. Such work may consist of, but is not limited to: performing data entry; math or calculations; mail, supply, and inventory functions; keyboarding and other document preparation tasks; answering telephones; completing forms; assisting customers; creating or assisting in the preparation of reports, charts, graphs, and tables; and performing other related activities. This work is accomplished in accordance with applicable procedures, rules, regulations, and laws. This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Duties of a Office Assistant 1 - may include the following but are not limited to: General Office Support Answer questions from and provide information to various parties regarding agency activities, transactions, and procedures. Refer inquiries as necessary. Operate various communication systems such as telephones and computers; and keep records of such communications. Operate, and perform basic cleaning and maintenance on office machines and equipment. Clear paper jams in copiers, scanners and printers; replace toner cartridges; and clean keyboards and screens. Schedule appointments and meetings using various office tools. Perform routine processing activities, including checking forms for completeness and accuracy. Calculations Maintain basic financial, accounting, and/or statistical records. Perform calculations and computations using known and standard formulas and methods (primarily using computers and calculators). As needed and as directed, contact various internal and external parties to obtain information. Prepare, process, review, and record numerical transactions and records. This activity may include: processing bills and vouchers; reviewing or auditing calculations or statistics; or disbursing items of value such as cash or vouchers. Keyboarding and Document Preparation Type, proofread, review, and correct correspondence, documents, records, and other written material. Make appropriate corrections for format, accuracy, and validity. Assist in gathering or compiling data for reports, graphs, charts, tables, or other products. Create graphs, charts, or other visual aids to display data. May also prepare routine reports or assist others in the preparation of reports, following established guidelines. Record-keeping and Filing Maintain, update, and correct records and files. Receive, screen, review, and verify documents and/or forms. Review applications, claims, and other documents for completeness, content, and accuracy. Establish new files by coding and numbering forms, creating folders, and compiling relevant material. Mail and Supply Receive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication. Maintain files, correspondence, documents, and materials, pursuant to guidelines. Maintain various listings for mail service purposes. Process outgoing mail by inserting letters into envelops, sealing envelopes, and applying correct postage. May operate a motor vehicle to pick up and deliver mail. Data Entry and Verification Enter data into and retrieve information from computerized systems. Verify data previously transcribed or entered to detect errors. Perform various clerical or office assistance tasks such as scanning documents, and verifying accuracy of data from scanned documents. Inventory Receive, unload, unpack, sort, store, count, and distribute goods received by the office, following established procedures. Advise supervisor upon receipt of damaged goods or incomplete or incorrect shipments. Issue and may deliver goods from stock according to procedure. May package goods for shipment. Take periodic physical inventory and maintain perpetual inventory records. Keep shelves and stock clean, neat, and in proper place. Key Responsibilities: Retrieve, organize, and prepare paper medical records for scanning. Operate scanning equipment and imaging software to digitize health records. Index and assign unique document types using patient identifiers and encounter data across multiply inbound platforms. Verify the accuracy and completeness of scanned images; perform 100% quality control activities. Ensure timely upload of documents to the electronic health record (EHR) system (Cerner Power Chart). Follow all HIPAA and hospital policies regarding patient confidentiality and record handling. Communicate with supervisors as well as clinical and administrative staff to resolve scanning issues. Scan, Prep, QC and Validation process levels must be maintained at the established rates per hour. Support hospital retention policies by preparing physical documents for secure storage and for the eventual shredding. Qualifications There are no minimum education or experience requirements for this title. Preferred Qualifications Experience with Cerner Power Chart - Document preparation, Document Q.C., CPDI Desktop Scanning, Work Queue Manager. This position may be designated 55 b/c and is subject to verification of applicant eligibility. Special Notes: Resume/CV should be included with the online application. Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date. ______________________________________________________________________________________________________________________________________ Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises. All Hospital positions maybe subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair. This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities. Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services* Complete electronic reference check with a minimum of three (3) professional references. Successfully complete a 4 panel drug screen* Meet Regulatory Requirements for pre employment screenings. Provide a copy of any required New York State license(s)/certificate(s). Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer. *The hiring department will be responsible for any fee incurred for examination. _____________________________________________________________________________________________________________________________________ Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. If you need a disability-related accommodation, please call the University Office of Equity and Access at *************. In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here. Visit our WHY WORK HERE page to learn about the total rewards we offer. Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally. Anticipated Pay Range: The salary range (or hiring range) for this position is $36,232 / year. The above salary range represents SBUH's good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate's validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired. Some positions offer annual supplemental pay such as: Location pay for UUP, CSEA & PEF full-time positions ($4000) Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line. Job Number: 2504528Official Job Title: Office Assistant 1Job Field: Civil Service PositionsPrimary Location: US-NY-Stony BrookDepartment/Hiring Area: Health Information ManagementSchedule: Full-time Shift :Day Shift Shift Hours: 7:30 AM - 4:00 PM Pass Days: Sat, SunPosting Start Date: Dec 1, 2025Posting End Date: Dec 16, 2025, 4:59:00 AMSalary:$40,232 / YearSalary Grade:SG6SBU Area:Stony Brook University Hospital

Office Assistants 1 performs office support and clerical work to meet the requirements of agency programs. Such work may consist of, but is not limited to: performing data entry; math or calculations; mail, supply, and inventory functions; keyboarding and other document preparation tasks; answering telephones; completing forms; assisting customers; creating or assisting in the preparation of reports, charts, graphs, and tables; and performing other related activities. This work is accomplished in accordance with applicable procedures, rules, regulations, and laws. This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Duties of a Office Assistant 1 - may include the following but are not limited to: General Office Support Answer questions from and provide information to various parties regarding agency activities, transactions, and procedures. Refer inquiries as necessary. Operate various communication systems such as telephones and computers; and keep records of such communications. Operate, and perform basic cleaning and maintenance on office machines and equipment. Clear paper jams in copiers, scanners and printers; replace toner cartridges; and clean keyboards and screens. Schedule appointments and meetings using various office tools. Perform routine processing activities, including checking forms for completeness and accuracy. Calculations Maintain basic financial, accounting, and/or statistical records. Perform calculations and computations using known and standard formulas and methods (primarily using computers and calculators). As needed and as directed, contact various internal and external parties to obtain information. Prepare, process, review, and record numerical transactions and records. This activity may include: processing bills and vouchers; reviewing or auditing calculations or statistics; or disbursing items of value such as cash or vouchers. Keyboarding and Document Preparation Type, proofread, review, and correct correspondence, documents, records, and other written material. Make appropriate corrections for format, accuracy, and validity. Assist in gathering or compiling data for reports, graphs, charts, tables, or other products. Create graphs, charts, or other visual aids to display data. May also prepare routine reports or assist others in the preparation of reports, following established guidelines. Record-keeping and Filing Maintain, update, and correct records and files. Receive, screen, review, and verify documents and/or forms. Review applications, claims, and other documents for completeness, content, and accuracy. Establish new files by coding and numbering forms, creating folders, and compiling relevant material. Mail and Supply Receive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication. Maintain files, correspondence, documents, and materials, pursuant to guidelines. Maintain various listings for mail service purposes. Process outgoing mail by inserting letters into envelops, sealing envelopes, and applying correct postage. May operate a motor vehicle to pick up and deliver mail. Data Entry and Verification Enter data into and retrieve information from computerized systems. Verify data previously transcribed or entered to detect errors. Perform various clerical or office assistance tasks such as scanning documents, and verifying accuracy of data from scanned documents. Inventory Receive, unload, unpack, sort, store, count, and distribute goods received by the office, following established procedures. Advise supervisor upon receipt of damaged goods or incomplete or incorrect shipments. Issue and may deliver goods from stock according to procedure. May package goods for shipment. Take periodic physical inventory and maintain perpetual inventory records. Keep shelves and stock clean, neat, and in proper place. Key Responsibilities: Retrieve, organize, and prepare paper medical records for scanning. Operate scanning equipment and imaging software to digitize health records. Index and assign unique document types using patient identifiers and encounter data across multiply inbound platforms. Verify the accuracy and completeness of scanned images; perform 100% quality control activities. Ensure timely upload of documents to the electronic health record (EHR) system (Cerner Power Chart). Follow all HIPAA and hospital policies regarding patient confidentiality and record handling. Communicate with supervisors as well as clinical and administrative staff to resolve scanning issues. Scan, Prep, QC and Validation process levels must be maintained at the established rates per hour. Support hospital retention policies by preparing physical documents for secure storage and for the eventual shredding. Qualifications There are no minimum education or experience requirements for this title. Preferred Qualifications Experience with Cerner Power Chart - Document preparation, Document Q.C., CPDI Desktop Scanning, Work Queue Manager. This position may be designated 55 b/c and is subject to verification of applicant eligibility. Special Notes: Resume/CV should be included with the online application. Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date. ______________________________________________________________________________________________________________________________________ Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises. All Hospital positions maybe subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair. This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities. Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services* Complete electronic reference check with a minimum of three (3) professional references. Successfully complete a 4 panel drug screen* Meet Regulatory Requirements for pre employment screenings. Provide a copy of any required New York State license(s)/certificate(s). Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer. *The hiring department will be responsible for any fee incurred for examination. _____________________________________________________________________________________________________________________________________ Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. If you need a disability-related accommodation, please call the University Office of Equity and Access at *************. In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here. Visit our WHY WORK HERE page to learn about the total rewards we offer. Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally. Anticipated Pay Range: The salary range (or hiring range) for this position is $36,232 / year. The above salary range represents SBUH's good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate's validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired. Some positions offer annual supplemental pay such as: Location pay for UUP, CSEA & PEF full-time positions ($4000) Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line. Job Number: 2504528Official Job Title: Office Assistant 1Job Field: Civil Service PositionsPrimary Location: US-NY-Stony BrookDepartment/Hiring Area: Health Information ManagementSchedule: Full-time Shift :Day Shift Shift Hours: 7:30 AM - 4:00 PM Pass Days: Sat, SunPosting Start Date: Dec 1, 2025Posting End Date: Dec 16, 2025, 4:59:00 AMSalary:$40,232 / YearSalary Grade:SG6SBU Area:Stony Brook University Hospital

Make us your new Home. Help us accelerate the growth of our expanding medical services firm! The Personal and Administrative Assistant will play a pivotal role in supporting the CEO and ensuring the seamless operation of many important functions. This position is ideal for a proactive, detail-oriented professional who excels in managing diverse tasks and thrives in a dynamic work environment. In this role, you will provide essential support in managing daily activities and ensuring smooth operations for the CEO. This position offers an unparalleled opportunity to work closely with top leadership, providing invaluable support and contributing to their productivity and success. RESPONSIBILITIES: Supports directly as the go-to person for all needs, including daily administration, calendar management, travel schedule, project coordination, answering calls, etc. May serve as a spokesperson and serves as point of contact with vendors, partners, contractors, consultants, clients, etc. Provides general administrative support. Makes administrative decisions and takes action in CEO's absence. Engage in tasks that support the proper functioning of my personal and professional life, including schedules, travel, activities, among other categories. Arrange travel including flights, ground transportation, lodging, dining and other activities. Help to coordinate functions, events and other activities. Purchasing of household supplies and groceries. Maintain a digital rolodex, update when necessary. Coordinate and effectuate mailings such as cards, invitations. Planning/executing events and parties. Research and execute special projects. Be responsible for “gifting” and delivery of gifts. Create files, spreadsheets and other documentation of certain matters, as necessary. Prepare reports and other materials. Manage healthcare reimbursement, if necessary. Run errands. Keep CEO's home organized and neat. Assist with administrative duties: scheduling appointments, planning travel arrangements, checking emails, answering and making phone calls. Take care of household upkeep and maintenance Sourcing contractors and other personnel to resolve house/house-hold repairs, developing new amenities, etc. Overseeing any repairs, new projects Managing daily/weekly upkeep of the home and its various components Handle bills. Light Housekeeping. Pet (Dog) care. Other related types of duties as assigned/requested by employer. EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS: High school diploma, GED, or equivalent required. Bachelor's degree preferred. Client services experience a plus. SKILLS, KNOWLEDGE, AND ABILITIES: Proven ability to manage a flexible schedule. Always available, mobile, and open to travel. Exemplary planning and time management skills. Outstanding verbal and written communications skills. Ability to interact with high profile clients and executives. Adaptable. Organized. Detail-oriented. Friendly/personable. Discreet. Problem solver/resourceful. Excellent interpersonal skills. Multitasker. Self-starter/takes initiative. Works well under pressure. SOFT SKILLS: Possess positive attitude and highly communicative interpersonal skills. Always exhibit polite and professional communication. Team-oriented. Excellent customer service. PAY: Commensurate dependent upon experience, competencies, and qualifications. Neuro Alert is an Equal Opportunity Employer. Employment with Neuro Alert is at-will.

Administrative Assistant - Greenwich, CT - Hybrid 4 days in office - Salary + Bonus Our client, a prominent, global private investment firm focused on Real Estate, is looking for an Administrative Assistant to support the CFO and team of their Family office. In this dynamic role you will handle both administrative and bookkeeping duties and partner with key stakeholders at all levels. This is an exciting opportunity to work with a collaborative team at a top firm around the world and build your administrative career! This position reports to the office in Greenwich, CT 4 days/ week onsite, 1 day remote Compensation package includes base + bonus and benefits RESPONSIBILITIES Create, maintain, and edit documents, spreadsheets, and presentations. Organize and keep track of financial records, including recording payments and wires, tracking invoice statuses, and ensuring timely documentation of transactions. Manage capital calls and investment documentation for high net-worth family portfolio Write checks and assist with basic accounts payable/receivable tasks, ensuring accuracy and proper documentation. Monitor and reconcile financial transactions across multiple currencies; familiarity with currency conversions is a plus. Act as a gatekeeper taking messages and passing along calls in a timely and professional manner Coordinate internal and external meetings including room reservations, equipment set-up, and meeting material preparation (e.g., presentations, agendas). Process expense reports in Concur, ensuring compliance with the Travel & Expense Policy. Arrange all travel for executives including flights, hotels, car rentals, and car services through the Amex travel desk. Track team PTO and sick days. Perform ad-hoc assignments as requested. QUALIFICATIONS 2 + years of Administrative and bookkeeping experience Strong organizational skills, attention to detail is crucial Proficiency in Microsoft office - Word, PowerPoint, and Excel Excellent time management, organizational and interpersonal skills; Resourceful, well organized, highly dependable, efficient and detail oriented; Hands-on problem solver; High level of discretion and ability to handle sensitive and confidential information Team player with flexible attitude Bachelor's Degree preferred You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Coordinate schedule, appointments, reservations, and travel arrangements for C-Level Executives (Business and personal) Organize and maintain email inboxes for executives. Organize information and respond accordingly. Track tasks and projects to ensure appropriate prioritization of projects with respect to deadline and organizational developments Demonstrate poise and tact under pressure and handle matters with sound judgement and confidentiality Draft and send memos and notifications with important updates and information Build rapport with clients, vendors, and corporate team members Facilitate excellent communication in the office Run errands for corporate office and executives as needed