Administrative associate jobs in South Bend, IN - 128 jobs

Job Title: SABGC Administrative Assistant Job Classification: Classified/Non-Instructional Reports to: Building Administrator Work Schedule: Academic Year Calendar (plus 10 days before school begins and 10 days after school releases) General Description: The Administrative Assistant for SABGC supports the day-to-day operations of the school by providing clerical, organizational, and front-office assistance. This role serves as a key point of contact for students, families, and staff, ensuring smooth communication and efficient administrative processes. The Administrative Assistant must be detail-oriented, reliable, and capable of handling multiple responsibilities in a fast-paced school environment. Qualifications: High school diploma or equivalent; associate's degree preferred Previous experience in a school or office setting Strong computer skills, including proficiency with Microsoft Office and Google Workspace Excellent verbal and written communication skills Ability to manage sensitive information with professionalism and confidentiality Strong organizational skills and attention to detail Primary Responsibilities: Greet visitors, answer phone calls, and direct inquiries appropriately and professionally Maintain student attendance records and assist with other data entry Support school leadership with scheduling, correspondence, and communication Prepare documents, reports, and memos as needed Coordinate mailings, supply orders, and general office organization Provide assistance to students, staff and families Assist the Building Administrator in daily school operations Assist the enrollment staff with registration processes Help manage records and ensure compliance with school procedures and deadlines School Activities: Provide administrative support for school events, parent meetings, and student programming Participate in school committees or support teams as requested Attend Open Houses, Professional Development and any before or after school activities as needed or required Must demonstrate foundational professionalism, including consistent attendance, punctuality, adherence to school policies and procedures, and strong employability skills. These are considered essential, non-negotiable expectations of the role.

Job Description Kasten's Dog Training is a dog training and boarding facility looking for a customer service professional who has experience with QuickBooks, Microsoft Office, and dog care to fill the Office Coordinator position. Responsibilities Responsibilities include but are not limited to: · Providing exceptional customer service to clients and customers · Scheduling in Google calendar and specialized Kennel Connections software · Maintaining accounts payable and accounts receivable in QuickBooks · Maintaining social media and the company website Qualifications Applicant must have: · Strong verbal and written communication skills · Exceptional attention to detail · The ability to switch quickly from task to task and go back and finish all partially finished tasks · Excellent organizational skills · A positive attitude The right applicant for this position will be a leader to the customer service team and professionally communicate with clients and teammates. You must be detail oriented and willing to learn dog behavior and the training methods utilized by Kasten's Dog Training. You must be capable of lifting 40 pounds and possess a valid driver's license. Compensation is based on prior customer service and professional dog care experience starting at $16 or more per hour. If you would like to make a positive difference in a dog's life, their owners and at Kasten's Dog Training please submit your resume to *****************************.

Summary Reports to the Director. Under general supervision, performs various routine and non-routine secretarial services requiring some exercise of initiative and judgment. Duties may include typing, greeting visitors, setting up appointments, filing, recordkeeping, and relieving supervisor of minor administrative functions. MISSION, VALUES and SERVICE GOALS * MISSION: We deliver outstanding care, inspire health, and connect with heart. * VALUES: Trust. Respect. Integrity. Compassion. * SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team. Performs secretarial services by: * Answering telephone calls, referring callers appropriately and answering inquiries. Also greeting visitors and directing them as necessary. * Preparing a variety of items including, but not limited to correspondence, forms, charts, statistical and financial tables, records, treatment plans and treatment team conference minutes, staff conference minutes, purchase orders and other requisition forms as requested. * Relieving manager of minor administrative functions. * Maintaining manager's calendar, including making appointments and coordinating schedules. * Coordinating, as needed, minor projects for manager(s) by pulling together information, researching information and following up on projects to ensure timely completion. * Preparing files, records, charts. Making labels, indexing, gathering required standard information, posting information, searching for and obtaining reports, charts and copies to complete files. * Filing, retrieving and delivering records and charts as requested. * Contacting various associates to obtain information or relay information regarding meetings, resolving payroll, purchasing and data processing problems. * Providing general orientation to new department associates concerning general office and department practices. * Receiving, sorting and distributing mail and other materials. * Operating standard office equipment (i.e., personal computer, calculator, photocopier) and others as needed. Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by: * Completing other job-related duties and projects as assigned. ORGANIZATIONAL RESPONSIBILITIES Associate complies with the following organizational requirements: * * Attends and participates in department meetings and is accountable for all information shared. * Completes mandatory education, annual competencies and department specific education within established timeframes. * Completes annual employee health requirements within established timeframes. * Maintains license/certification, registration in good standing throughout fiscal year. * Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department. * Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self. * Adheres to regulatory agency requirements, survey process and compliance. * Complies with established organization and department policies. * Available to work overtime in addition to working additional or other shifts and schedules when required. Commitment to Beacon's six-point Operating System, referred to as The Beacon Way: * Leverage innovation everywhere. * Cultivate human talent. * Embrace performance improvement. * Build greatness through accountability. * Use information to improve and advance. * Communicate clearly and continuously. Education and Experience * The knowledge, skills and abilities as indicated below are normally acquired through successful completion of a high school diploma or equivalent. A minimum of one to two years of secretarial experience, utilizing knowledge of office procedures, organization and computer skills, is required. Knowledge & Skills * Requires well-developed secretarial skills, including keyboarding, transcription and office organization and the ability to operate and troubleshoot standard office equipment specific to the needs of the department. * Requires proficiency in computer skills with solid working knowledge of word processing and spreadsheet software applications. * Requires a comprehensive understanding of department/unit policies, procedures and operations in order to assume non-complex administrative assignments. * Demonstrates the analytical skills necessary to independently work on projects, plan the work day and to complete reports containing data from several sources. * Demonstrates interpersonal and communication skills (both verbal and written) necessary to interact effectively with a diverse group of internal and external contacts. * Demonstrated well-developed phone usage skills. Working Conditions * Works in an office environment. Physical Demands * Requires the physical ability and stamina to perform the essential functions of the position.

Job Description Job Title: Payroll, Accounts Payable, Accounts Receivable Specialist Job Type: Full-Time Reports To: CFO Salary: $40-$60K Job Summary: The Payroll, Accounts Payable, and Accounts Receivable Specialist is responsible for managing and overseeing the payroll process, handling the accounts payable and receivable functions, and ensuring accurate financial reporting and compliance with relevant laws and regulations. This role requires strong analytical skills, attention to detail, and the ability to work collaboratively across departments. Key Responsibilities: Payroll: Process payroll for all employees accurately and on time, ensuring compliance with all applicable federal, state, and local laws. Maintain and update payroll records, including employee information, tax withholdings, and deductions. Prepare and submit payroll taxes and other mandatory reports to government agencies. Address and resolve payroll-related inquiries and issues from employees and management. Assist with the preparation of annual W-2 and 1099 forms. Accounts Payable: Review and verify invoices and check requests. Sort, code, and match invoices to purchase orders and/or vouchers. Prepare and process electronic transfers and payments. Reconcile accounts payable transactions and monitor accounts to ensure payments are up to date. Maintain vendor files and resolve invoice discrepancies. Prepare and process monthly expense reports and credit card reconciliations. Accounts Receivable: Generate and send out invoices to clients/customers. Follow up on, collect, and allocate payments. Perform account reconciliations and maintain accounts receivable aging reports. Monitor customer accounts for non-payment and delayed payments. Communicate with customers regarding outstanding invoices and resolve billing issues. Prepare monthly, quarterly, and annual accounts receivable reports. General Accounting: Assist with month-end closing processes, including journal entries and account reconciliations. Support the preparation of financial statements and reports as needed. Maintain accurate and organized financial records. Assist in annual audits and provide necessary documentation and support. Participate in continuous improvement initiatives to enhance accounting processes and systems. Qualifications: Minimum of 2-3 years of experience in payroll, accounts payable, and accounts receivable roles. Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office Suite (Excel, Word, Outlook). Strong understanding of accounting principles and practices. Excellent attention to detail and accuracy in financial record-keeping. Strong analytical, problem-solving, and organizational skills. Ability to handle sensitive and confidential information with discretion. Strong communication and interpersonal skills, with the ability to work collaboratively in a team environment. .We are an equal opportunity employer. Job Type: Full-time Pay: $40,000.00 - $60,000.00 per year Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday Work Location: In person

Pac-Van, Inc., a wholly-owned subsidiary of General Finance Corporation, provides storage and office space solutions to its customers through the leasing and selling of storage containers, mobile office trailers, modular buildings and bulk liquid storage frac tanks. The company serves a wide variety of customers, including those in the commercial, construction, education, government, health care, industrial, and retail sectors. Committed to providing high quality products, dependable service and sales excellence, Pac-Van, Inc. is headquartered in Indianapolis, Indiana, and has over 60 offices throughout North America. Job Responsibilities: · Provide branch support in a casual office environment · Coordinate customer, vendor, sales and operations interactions · Assist customers with problem solving · Assist the sales representatives · Procurement & payment process for branch purchases and vendor contracts · Customer invoicing & assisting with collections · Fleet Administration -inventory reconciliation · Interact with corporate resources to ensure effective and efficient execution of standard operating procedures at the branch level Job Requirements: · Ability to quickly develop a comprehensive understanding of the business · A track record of employment success · Driven to succeed - a Make it Happen attitude · Effective priority setting and time management · High expectations of self and others · Relationship builder and effective communicator · Adherence to core company values: dependability, dedication, relationships, initiative, and ingenuity. · Computer & IT proficiency, including Microsoft Word and Excel · Valid drivers license; valid auto insurance; limited travel · Dispatching skills a plus Benefits: · Medical, 3 plan types, partial company pay · Life Insurance, company pay Voluntary coverage: · Dental · Vision · Life Insurance, self and/or family · Short Term Disability · Long Term Disability · 401(k) plan with company match Pac-Van is an Equal Opportunity Employer.

Job Description Payroll & Office Administrator Compensation: $50,000-$60,000 Our client is looking for a dependable and detail-oriented Payroll & Office Administrator to support daily operations. This role combines payroll processing, basic bookkeeping, and front-desk responsibilities, making it ideal for someone who enjoys being the first point of contact and keeping an office running smoothly. Key Responsibilities Process payroll accurately and on schedule Assist with basic bookkeeping tasks, including data entry and reconciliations Serve as the front desk point of contact by greeting clients and visitors Answer phones, manage incoming communications, and route inquiries appropriately Support general office administration, filing, and recordkeeping Assist accounting staff with administrative support as needed Maintain a professional, welcoming office environment Required Qualifications Prior experience with payroll processing Strong organizational and multitasking skills Comfortable interacting with clients in person and over the phone Attention to detail and accuracy Basic bookkeeping or accounting support experience Proficiency with common office and accounting software Nice to Have Experience in a professional services or accounting office Familiarity with payroll systems and bookkeeping platforms Benefits & Perks Competitive salary based on experience Discretionary paid time off #ZR #IND2

Office Administrator Job Description I. Responsibilities: Serve as the point person for office manager duties including: Maintenance Mailing Supplies Equipment Bills Errands Shopping Note taking in meetings Answering phone Data entry and data maintenance Bookkeeping tasks Schedule meetings and appointments Organize the office layout and order stationery and equipment Maintain the office condition and arrange necessary repairs Partner with HR to update and maintain office policies as necessary Organize office operations and procedures Coordinate with IT department on all office equipment Ensure that all items are invoiced and paid on time Provide general support to visitors Assist in the onboarding process for new hires Address employees queries regarding office management issues (e.g. stationery, hardware and office supplies) Liaise with facility management vendors, including cleaning, catering and security services Assist in planning in-house or off-site activities, like parties, celebrations or conferences II. Requirements and Skills: Evident relationship with Jesus Christ Steady, positive attitude, people-oriented, team player, customer service minded Proven experience as an Office Manager, Front Office Manager or Administrative Assistant Experience with bookkeeping and Quickbooks online Knowledge of Office Administrator responsibilities, systems and procedures Proficiency in multiple technologies, softwares Hands on experience with office machines (e.g. printers) Familiarity with email scheduling tools Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements III. Employee's possess and exhibit the following core values in their daily lives: Love for God Love for People Work Ethic that is excellent, protective and frugal with time and money Attitude of a servant, enjoyable to be with and devoted to the call of God and the Church

The Global Education Senior Office Assistant is an experienced student with a strong knowledge of the Study Abroad offerings at Saint Mary's College. The Senior Office Assistant is the first contact for guests entering the Global Education Suite and has an important role in helping to recruit current and future students to Saint Mary's College Study Abroad Programs. The Senior Office Assistant has a strong understanding of the process to apply and go abroad on a Saint Mary's study abroad program.

Job Title: Administrative Assistant II | Sanitation Records Coordinator Period: 08/19/2024 to 02/18/2025 - potential for extension Hours/Week: 40 hours - hours over 40 will be paid at time and a half Rate: $20 - $22/hr Contract Type: W2 only Scope of Services: The Sanitation Records Coordinator plays a crucial role in ensuring the site's compliance with regulatory and GMP requirements. This position involves managing, auditing, and filing sanitation and allergen preventive control records. The Coordinator will collaborate with various teams to maintain high standards of sanitation, environmental monitoring, and pest control. Role, Responsibilities, and Deliverables: Compliance Management: Drive compliance with sanitation and allergen preventive control records and other sanitation programs. This includes reviewing, interpreting, managing, and filing records to ensure the site meets regulatory and GMP requirements. Record Auditing: Audit sanitation, allergen, and self-inspection records for compliance and completeness. Ensure that all records are accurately maintained and readily available for review. Collaboration: Work closely with Operations Leadership, Operations Associates, and the Site Cleaning Crew to achieve optimal environmental monitoring, pest control, and GMP performance. Facilitate effective communication and collaboration among teams to ensure compliance. Metrics Compilation: Compile monthly sanitation metrics for various areas of the site. Conduct weekly self-inspections as required by procedural guidelines to ensure program effectiveness and accountability. Report weekly metrics during site tier huddles when needed. Conformance Support: Support adherence to the master cleaning schedule and applicable cGMP guidelines, best practices, and requirements. Ensure that cleaning schedules are followed and that the site maintains high sanitation standards. Continuous Improvement: Exhibit a proven willingness to learn and a continuous improvement mindset. Identify areas for improvement and work collaboratively to implement changes that enhance sanitation practices and compliance. Teamwork: Work mindfully with others, demonstrating strong interpersonal skills and the ability to collaborate effectively. Maintain a positive and cooperative work environment. Software Proficiency: Utilize software tools such as Word, Excel, and PowerPoint to manage and present data, prepare reports, and support sanitation record-keeping activities. Experience: Proven willingness to learn and adapt to new processes and requirements. Continuous Improvement minded with a proactive approach to enhancing processes. Ability to work collaboratively and mindfully with others. Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. Prior experience in a role involving compliance, record-keeping, or sanitation is a plus. Qualifications: High school diploma or equivalent; additional education or certification in a related field is a plus. Strong attention to detail and organizational skills. Excellent communication skills, both written and verbal. Ability to manage multiple tasks and priorities effectively. Experience working in a regulated environment with knowledge of GMP requirements is preferred. JOB CODE: ABOJP00036364

Job DescriptionDescription: This position is responsible for overseeing the preparation and execution of commercial loan packages and maintaining all necessary loan documentation. Will assist one or more commercial loan officers, handling loans that are confidential and complex in nature. All other duties and responsibilities as assigned. ESSENTIAL DUTIES, RESPONSIBILITIES, SKILLS: · Reviews and prepares loan packages and documentation following underwriting guidelines and policies. · Will prepare loan documents to protect the bank's security position. These may include but not be limited to various types of promissory notes, sworn statements, security agreements, addendum and mortgages. · Will type letters, memos and reports for loan officers. · Will screen incoming telephone calls, respond and write routine correspondence for loan officers. · May be required to meet with customers and close small business loans. · Complies and prepares month-end and quarter-end reports that are reviewed at the monthly Board of Directors meetings. · Will order Third Party loan documentation such as title commitments, title searches, real estate valuations, and insurance with proper coverage as requested for loan officers. · Collect pending loan documentation and assist loan officers with the delivery of documents. · Prepares and sends notices on denied credit applications. · Advances commercial credit lines and floor plan lines of credit. · Will assist customers with problems, billing, accounts or loans. · Helps cross train and assist others in the Commercial Loan and Credit Departments. SUPERVISORY RESPONSIBILITIES: None QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and maintain confidentiality and professionalism. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: · High School Diploma or Equivalent. · Basic computer experience including Windows, Microsoft Word, and Excel. · Proficient typing skills. · Ability to interpret the needs of customers and effectively resolve any problems to ensure complete satisfaction. · Basic math skills including the ability to calculate fractions, decimals and percentages. · Ability to apply common sense understanding to carry out verbal and written instructions and deal with standardized and unique situations. · Excellent customer service skills. INTERPERSONAL SKILLS: This position is required to deal with internal as well as external customers, in a positive, “Quality Customer Service” manner. An open, willing to assist approach to work is expected along with the ability to work beyond their normal job duties as the situation requires. Interpersonal and problem-solving skills are required. This position will have access to highly confidential information that must be handled in a professional manner. PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; stop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance, color vision, depth perception and ability to adjust focus. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. WORK ENVIRONMENT: The noise level in the work environment is usually moderate/conversational. Requirements:

By submitting this application I authorize LaPorte Community School Corporation to check my employment history including, without limitation, evaluations, criminal arrest and conviction record, reference checks, and any investigatory information possessed by any private or public employer or any state, local, or federal agency. I further authorize those persons, agencies, or entities that the La Porte Community School Corporation contacts in connection with my employment application to fully provide the La Porte Community School Corporation any information on the matters set forth above. I expressly waive, in connection with any request for or provision of information, any claims, including without limitation, defamation, emotional distress, invasion of privacy, or interference with contractual relations that I might otherwise have against the La Porte Community School Corporation, its agents and officials, or against any provider of such information. It is also understood and agreed that any misrepresentation, by me, in this application will be sufficient cause for cancellation of this application or separation from the employer's service if I have been employed. SPECIAL SKILLS: Exhibit competency in the following areas: computer applications (Microsoft Word/Excel/Google, Skyward); ability to handle receptionist duties and correspondence; must have excellent bookkeeping skills and work well with people in the office and the school community; must be able to function as a team member and maintain confidentiality. Before an individual can work with students or have his/her name submitted for approval to the Board of School Trustees, the candidate must complete the background check authorization (at a cost of $15.00--cash or check) and the background check must receive a "cleared" rating. Additionally, the individual must complete a federal I-9 form (providing appropriate identification documents); tax forms; a direct-deposit form (with an attached voided check); and, view training videos at the Educational Services Center (approximately one hour in length). Health, Dental, Life, LTD Insurance; membership in Public Employees Retirement Fund; 11-12 paid holidays per year; 9 sick, 3 family illness & 4 personal business days awarded annually (prorated for less than a full year of service); 10 vacation days awarded after one year of service; severance benefits upon retirement.

The Nursing Division Administrative Assistant performs a wide range of administrative activities to support efficient operations of the Nursing Division. Qualifications Minimum Education: High school diploma Minimum Experience: 3 years secretarial, receptionist or clerical experience. Computer experience in Word and Excel.

**Discover a more connected career** A successful Office Coordinator shall monitor and coordinate the activities of field personnel; shall assist in ensuring that all timekeeping/payroll/project data is processed and accounted for timely and accurately. At a minimum, the position requires a good working knowledge of general office functions; experience working with various software applications including Microsoft/Google suite and similar data management tools; strong problem solving or troubleshooting skills; ability to use a computer and other office related equipment; ability to read, understand, interpret, input, and analyze data with a high degree of accuracy. **Connecting you to great benefits** + Weekly Paychecks + Paid Time Off, Parental Leave, and Holidays + Insurance (including medical, prescription drug, dental, vision, disability, life insurance) + 401(k) w/ Company Match + Stock Purchase Plan + Education Reimbursement + Legal Insurance + Discounts on gym memberships, pet insurance, and much more! **What you'll do** + Completion of low level tasks in support of an assigned department/project. + Receive, organize, file, and maintain documents and/or data for an assigned department/project. + Create, update, validate and forward various forms of communication to internal and external recipients. + Read, interpret, and input data in support of an assigned department/project. + Additional Duties as assigned. **What you'll need** + Prior work related experience. + Proficient in the use of office hardware and software. (PCs, Tablets, Printers, Copiers, Microsoft, Google, etc.) + Excellent Customer Service skills and strong English language skills both oral and written. + Authorized to work in the United States. + Successful completion of pre-employment drug screen, background, and motor vehicle record check. **Why grow your career with us** Your career here is more than just a job - it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind. **Building stronger solutions together** Our company is an equal-opportunity employer - we are committed to providing a work environment where everyone can thrive, grow, and feel connected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Join UGN: A Thriving Team, A Rewarding Career At UGN, what truly sets us apart as a great place to work is our culture, which we call The UGN Way. The UGN Way is grounded in our commitment to our values of Respect, Trust, and Communication. We are an agile organization of empowered Team Members working together to create outstanding results. We are proud of the success we achieve by collaborating exceptionally well, caring for one another, and holding ourselves and each other accountable to high standards. Why Join UGN? Be part of a recognized industry leader with a proven track record of success. Thrive in a workplace that prioritizes Team Member satisfaction and professional growth. Contribute to a culture grounded in values that foster collaboration and innovation. Make an impact, both professionally and in the community. At UGN, you're not just joining a company - you're joining a team that's committed to excellence, empowerment, and making every Team Member feel valued. Explore the UGN Way today, and let's create the future together. Discover the exceptional UGN Valparaiso facility in Indiana! Spanning an impressive 180,000 square feet, this exceptional facility has been a cornerstone of innovation and excellence since opening its doors in 1997. Home to a dedicated team of 300 dedicated Team Members, the Valparaiso location embodies UGN's unwavering commitment to quality and community. UGN Valparaiso-where innovation, community, and quality thrive! Ready to take the next step? Apply now and discover your place in the UGN team. The Maintenance Administrative Assistant provides administrative support to the Maintenance Department. This position also provides support to the plant team members by performing various clerical tasks. What you will do for UGN: Compiles and maintains records of quantity, type and value of material, merchandise and supplies stocked in the facility. Optimizes the use of company assets in the acquisition of assigned goods and services Create purchase orders within the ORACLE system; create and maintain files /Log for open/closed purchase orders Monitor and maintain open purchase orders/invoices with accounting for partial payment. Create requisitions using the Proteus system; develop e-requisitions for routine outside services. Organize packing slips; verify information that will be matched with purchase orders; receive into ORACLE system. Collate, copy and submit all pertinent information of closed purchase orders to accounting for payment. Cooperate with all UGN departments to establish methods and procedures to minimize supply Act as liaison between vendors and UGN departments when necessary. Participate on the plant's Cost Reduction Committee. What you will bring to UGN: Associate degree preferred. 3+ years related experience as an Administrative Assistant. Ability to multitask and juggle multiple responsibilities simultaneously. Prior experience with Inventory Management Mechanical Aptitude Experience with Microsoft Office applications Word, Excel, Outlook, and PowerPoint Prefer candidates who are detailed, organized, and thorough, with strong communication skills at all levels. We strive to ensure each team member feels valued, respected, and included and is presented with equal opportunities to be successful here at UGN. We are proud to be an equal opportunity workplace. UGN participates in E-Verify. For more information go to ********************* E-Verify is a registered trademark of the U.S. Department of Homeland Security. UGNPIJ

Job DescriptionSalary: 15.50-17.50+ DOE The Front Office Administrator plays a critical role in supporting daily business operations by managing administrative, billing, and reporting functions using proprietary internal software systems. This position serves as the primary point of contact for incoming communications and provides essential support across accounting, purchasing, and operational departments. Accuracy, discretion, and strong organizational skills are key to success in this role. Key Responsibilities Administrative & Front Office Support Serve as the first point of contact by answering and directing incoming phone calls professionally Greet visitors and coordinate basic front office logistics Provide general administrative support to management and operations teams Billing & Data Entry Enter billing information accurately into proprietary internal software systems Review data for completeness and accuracy prior to submission Assist with invoice tracking and basic billing inquiries Purchasing & Order Entry Enter purchase orders into proprietary systems based on internal requests Verify purchase order details, pricing, and quantities Coordinate with internal departments to ensure timely processing Timekeeping & Payroll Support Collect, review, and enter employee time cards Ensure accuracy of hours, job codes, and approvals prior to payroll submission Reporting & Recordkeeping Assist with monthly reporting, including compiling data from multiple sources Maintain organized electronic and physical records Support audits, reconciliations, and internal reviews as needed Required Qualifications High school diploma or equivalent (Associates degree preferred) 2+ years of experience in an administrative or front office role Experience working with proprietary or custom business software Strong data entry skills with high attention to detail Proficiency in Microsoft Office (Excel, Word, Outlook) Ability to manage multiple priorities in a fast-paced environment Preferred Skills & Attributes Strong organizational and time-management skills Timeliness and professionalism Attendance is critical Professional phone etiquette and communication skills Discretion when handling confidential employee and company information QuickBooks Experience Manufacturing Experience Self-starter with the ability to work independently and as part of a team Comfortable working with structured processes and deadlines Monday - Friday 8:00 AM - 3:00 PM CST

Benefits: 401(k) matching Bonus based on performance Employee discounts Health insurance Paid time off Profit sharing Cole's Appliance is looking for a talented Administrative Assistant to join our team! You will be responsible for supporting our Appliance Repair staff to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. You are detail-oriented and take pride in being highly organized. With a knack for building processes and communicating effectively, you play a key role in helping our team stay efficient so we can serve our customers! The primary focus of this position will be to coordinate our appliance repair department. Responsibilities: Respond to customer inquiries timely and professionally Perform general office duties Order parts, process them into inventory, and submit for returns Prepare operational reports and schedules to ensure accuracy and efficiency Handle invoicing and collections process Monitor the facility to ensure that it remains safe, clean, and well-maintained Schedule and call customers expecting delivery and service appointments Qualifications: 2+ years of office and/or customer service experience Strong attention to detail, solid organization, and time management capabilities Outstanding written and verbal communication skills Self-motivated with the ability to manage multiple priorities General computer proficiency Mechanical/repair background preferred but not required Benefits/Perks: Flexible Scheduling Growth and Career Advancement Opportunities Great Working Environment Cole's Appliance and Home Furnishings is a family-owned company that has been serving the area for over 60 years! We offer flexible scheduling and a friendly work environment. Cole's is located in beautiful Northeast Michigan, near Lake Huron and other smaller inland lakes. The area is perfect for hunting, fishing, and anything outdoors. Northeast Michigan is an area with a reasonable cost of living. Compensation: $12.00 - $18.00 per hour Independent Retail offers a myriad of opportunities for people of all backgrounds. When you think of jobs in retail, sales associates and store managers are probably the positions which come to mind. But what if we told you that 44% of people who work in retail don't work in sales? Retail offers flexible, collaborative careers in logistics, marketing, project management, finance, merchandising, purchasing, technical trades, and customer service - to name just a few. Retail companies are also some of the most exciting brands in the country - and they're driving the industry's innovations in customer experience. Retail is the #1 private-sector employer in the country If you're seeking to make an impact from the start of your career, spark impressive change, learn new or innovative skills and most importantly, gain success in a field that rewards ambitious hard workers, retail is for you! This employment opportunity is available at the organization listed at the top of this page. Your application will go directly to them and all hiring decisions will be made by their management. All inquiries should be made directly with the organization that posted this employment opportunity.

Onsite job opportunity Schedule: Some nights and weekends based on business need/meetings a couple times per month. Provides administrative support for Director level positions through the appropriate use of technology and/or other tools. Assists with the day-to-day operations of the department and provides excellent customer service. Exhibits initiative, ability to multi-task and knowledge to meet deadlines, handle multiple priorities, and build trust and credibility with leadership team. Essential Functions Utilizes the appropriate technology and software application to maximize efficiency and effectiveness of department workload including timekeeping editing, managing SharePoint pages, and processing invoices. Greets and communicates in a manner consistent with the organization's core values, and follows established policies for confidentiality. Answers telephone, takes messages, welcomes visitors and provides/relays information in a manner consistent with hospitality standards. Uses problem solving and marketing skills to communicate in a position of high visibility. Independently composes original correspondence, prepares and disseminates meeting agendas, minutes and supplementary materials as needed, and updating websites with minutes, meeting information, board members, etc. Performs/coordinates office duties such as sorting/distributing mail, copying, filing, faxing, completing forms, and ordering/maintaining equipment/supplies. Schedules meetings, appointments, and manages calendars for directors. Uses independent judgments regarding priorities/rescheduling and initiating communication and activities in order to ensure an efficient calendar of events. Arranges for meetings and makes travel arrangements as needed. Collects, compiles and prepares data for analysis and develops systems that facilitate tracking of data. Independently maintains accountability for completion of assigned projects. Ensures confidentiality of all sensitive information, data, and communications in order to protect privacy, maintain confidentiality and protect the organization. Qualifications Required Associate's Degree or equivalent business, office administration, secretarial science, or related field 3 years of relevant experience Secretarial or administrative support Preferred Bachelor's Degree related field About Corewell Health As a team member at Corewell Health, you will play an essential role in delivering personalized health care to our patients, members and our communities. We are committed to cultivating and investing in YOU. Our top-notch teams are comprised of collaborators, leaders and innovators that continue to build on one shared mission statement - to improve health, instill humanity and inspire hope. Join a nationally recognized health system with an ambitious vision of continued advancement and excellence. How Corewell Health cares for you Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here. On-demand pay program powered by Payactiv Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more! Optional identity theft protection, home and auto insurance, pet insurance Traditional and Roth retirement options with service contribution and match savings Eligibility for benefits is determined by employment type and status Primary Location SITE - Watervliet Hospital - 400 Medical Park Dr - Watervliet Department Name Site Admin - Watervliet Hosp Employment Type Full time Shift Day (United States of America) Weekly Scheduled Hours 40 Hours of Work 8:00 a.m. - 5:00 p.m. Days Worked Monday - Friday Weekend Frequency Variable weekends CURRENT COREWELL HEALTH TEAM MEMBERS - Please apply through Find Jobs from your Workday team member account. This career site is for Non-Corewell Health team members only. Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief. Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category. An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization. As a health system, we advocate for equity as we care for our patients, our communities, and each other. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do. We invite those that share in our commitment to join our team. You may request assistance in completing the application process by calling ************.

Full-time Description This position is responsible for overseeing the preparation and execution of commercial loan packages and maintaining all necessary loan documentation. Will assist one or more commercial loan officers, handling loans that are confidential and complex in nature. All other duties and responsibilities as assigned. ESSENTIAL DUTIES, RESPONSIBILITIES, SKILLS: · Reviews and prepares loan packages and documentation following underwriting guidelines and policies. · Will prepare loan documents to protect the bank's security position. These may include but not be limited to various types of promissory notes, sworn statements, security agreements, addendum and mortgages. · Will type letters, memos and reports for loan officers. · Will screen incoming telephone calls, respond and write routine correspondence for loan officers. · May be required to meet with customers and close small business loans. · Complies and prepares month-end and quarter-end reports that are reviewed at the monthly Board of Directors meetings. · Will order Third Party loan documentation such as title commitments, title searches, real estate valuations, and insurance with proper coverage as requested for loan officers. · Collect pending loan documentation and assist loan officers with the delivery of documents. · Prepares and sends notices on denied credit applications. · Advances commercial credit lines and floor plan lines of credit. · Will assist customers with problems, billing, accounts or loans. · Helps cross train and assist others in the Commercial Loan and Credit Departments. SUPERVISORY RESPONSIBILITIES: None QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and maintain confidentiality and professionalism. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: · High School Diploma or Equivalent. · Basic computer experience including Windows, Microsoft Word, and Excel. · Proficient typing skills. · Ability to interpret the needs of customers and effectively resolve any problems to ensure complete satisfaction. · Basic math skills including the ability to calculate fractions, decimals and percentages. · Ability to apply common sense understanding to carry out verbal and written instructions and deal with standardized and unique situations. · Excellent customer service skills. INTERPERSONAL SKILLS: This position is required to deal with internal as well as external customers, in a positive, “Quality Customer Service” manner. An open, willing to assist approach to work is expected along with the ability to work beyond their normal job duties as the situation requires. Interpersonal and problem-solving skills are required. This position will have access to highly confidential information that must be handled in a professional manner. PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; stop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance, color vision, depth perception and ability to adjust focus. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. WORK ENVIRONMENT: The noise level in the work environment is usually moderate/conversational.

Reports to the Director of Associate Population Health. Supports the Employee Health and Associate Wellness teams by assisting in the planning, development, implementation, and monitoring of company-wide total wellbeing initiatives, while also performing key administrative and clerical duties. This role helps facilitate appointments, maintain accurate records, coordinate communications, and ensure smooth daily operations for both Employee Health and the Associate Wellness program. MISSION, VALUES and SERVICE GOALS * MISSION: We deliver outstanding care, inspire health, and connect with heart. * VALUES: Trust. Respect. Integrity. Compassion. * SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team. Employee Health & Administrative Support * Serve as the primary administrative assistant for Employee Health and the Associate Wellness team. * Schedule and confirm Employee Health and wellness appointments. * Assist with data entry, chart maintenance, and document management within Employee Health record systems. * Manage incoming calls, emails, and correspondence related to Employee Health and wellness appointments. * Support staff with clerical tasks including filing, scanning, faxing, copying, and preparing packets or materials for clinics and screenings. * Maintain office supplies, inventory, and assist with vendor coordination for Employee Health clinics. * Provide administrative support for compliance tracking, reporting, and communication related to vaccinations, screenings, and wellbeing initiatives. Coordinates Associate Wellness Benefit Programs by: * Working with vendors and internal parties regarding annual plan set-up, scheduling, and communication of program. * Tracking program participation and communicating non-participant information to vendors as necessary. * Working closely with the PBM to establish 340B program eligibility based on participation results. * Communicating results of the annual program with associates and assisting with the development of future wellness programs and initiatives based on these results. * Coordinating annual wellness celebration activities. * Participating as a member of the Total Wellbeing Committee. * Answering employee questions regarding wellbeing programs. * Managing and tracking monthly billings and premium payments for the Wellness program. * Assisting in drafting employee communications with respect to wellbeing programming to provide continuing education. * Implementing wellbeing-related activities (e.g., health screenings, lunch-and-learn seminars, fitness classes). * Staying current on national wellness initiatives and maintaining a network of resources to enhance participation. Acts as a Liaison with Benefit Plan Third-Party Administrators by: * Serving as a contact for employees across all Beacon entities for benefits-related questions or concerns. * Responding in a timely manner to inquiries (phone, email, or in person) and explaining various benefits including paid time off, health/dental/life insurance, FSA, COBRA, tuition reimbursement, employee discounts, and other applicable benefits. * Developing and maintaining strong working relationships with Third-Party Administrators and other vendors. * Playing a key role in activities related to Open Enrollment, including communications and employee support. * Communicating with the Benefits and Compensation Administrator regarding adjustments to employee data maintained in PeopleSoft (e.g., benefits added or terminated). Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by: * Performing special projects as assigned. ORGANIZATIONAL RESPONSIBILITIES Associate complies with the following organizational requirements: * Attends and participates in department meetings and is accountable for all information shared. * Completes mandatory education, annual competencies and department specific education within established timeframes. * Completes annual employee health requirements within established timeframes. * Maintains license/certification, registration in good standing throughout fiscal year. * Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department. * Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self. * Adheres to regulatory agency requirements, survey process and compliance. * Complies with established organization and department policies. * Available to work overtime in addition to working additional or other shifts and schedules when required. Commitment to Beacon's six-point Operating System, referred to as The Beacon Way: * Leverage innovation everywhere. * Cultivate human talent. * Embrace performance improvement. * Build greatness through accountability. * Use information to improve and advance. * Communicate clearly and continuously. Education and Experience Associate's degree required; bachelor's degree in Human Resources, Business Administration, or related field preferred. Three to five years of related administrative or HR experience, preferably within a healthcare or wellness environment. Experience supporting Employee Health, wellness, or benefit programs strongly preferred. Knowledge & Skills * Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and comfortable learning HR/health databases. * Excellent organizational, customer service, and communication skills (written and verbal). * Strong attention to detail, accuracy, and confidentiality. * Ability to work independently, manage multiple projects, and prioritize competing tasks. * Professional demeanor with the ability to interact effectively with employees, leadership, and vendors. * Demonstrated flexibility, discretion, and a service-oriented mindset. Working Conditions * Primarily office-based with occasional onsite presence at Employee Health clinics or wellness events. A fast-paced environment that requires adaptability and strong time management skills. Physical Demands * Requires physical ability to perform administrative tasks (sitting, standing, light lifting, bending, walking to clinic areas).