Administrative associate jobs in Spokane, WA

Join a Legacy of Care - Celebrating 50 years of Healing and Hope For over five decades Cancer Care Northwest has been the Inland Northwest's premier cancer center, providing an integrated approach to the diagnosis, treatment and healing of cancer and blood-related diseases. Job Summary: This position is responsible for performing a variety of clerical duties requiring experience and knowledge of general office procedures. Types and prepares correspondence, records, transcription, reports and other documents as requested. Establishes and maintains effective filing systems. Assists with projects as requested by assigned physician/manager. Supports and adheres to the Cancer Care Northwest Compliance Program, to include the Code of Ethics and Business Standards. Job Duties and Responsibilties : To perform this job successfully, an individual must be able to satisfactorily perform each of the essential duties/responsibilities listed below. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties/responsibilities of this job. * Facilitates accurate and timely completion of documentation for patient medical records through transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics. * Tracks provider documentation deficiencies as per established guidelines. * Handles incoming and outgoing correspondence for assigned physician. * Maintains files and office equipment. * Demonstrates an understanding of patient confidentiality to protect the patient and clinic/corporation. * Performs all other duties/responsibilities as necessary or assigned. Minimum Job Qualifications: To perform this job successfully, an individual must meet the minimum qualifications listed below. These qualifications are representative of the knowledge, skill and/or ability required to perform this job. Formal Education, Certification/Licensure, and Prior Experience: to perform this job successfully, an individual must have: * a High School Diploma or a General Education Degree * demonstrated knowledge of medical terminology It is preferred an individual has: * an Associate's Degree or some college-level education * previous medical office experience * previous transcription experience * taken courses in anatomy and physiology, disease processes, and basic pharmacology Benefits and eligibility can be located at ************************************************** Salary DOE $17.50 - $24.50

Production Scheduling Assistant Fireclay Tile is here to revolutionize the tile and design industry. By implementing an innovative digital platform paired with unmatched artisan-crafted products and client service, we've made it easier than ever to specify and purchase beautiful, sustainable tile sourced and handcrafted in the US. Our tireless commitment to innovation, transparency, and sustainability has not gone unrecognized. We aim to grow 25-35% annually and are recognized as the first B Corp for how we use Business as a Force for Good. With an innovative product, an ambitious team, and an inspiring mission, we're changing the way you think about tile. Come join the makers who support the dreamers! The Team You'll Work With … As the Scheduling Assistant, you will work directly with our talented Scheduling team to audit, prioritize, monitor product status' and communicate updates between the Production and Sales and Client Support teams. The Scheduling Assistant will support our production teammates ensuring they have the tools and information needed to execute what is scheduled on any given day. In this role, you will take ownership of key scheduling activities that positively impact productivity and profitability. Being a big player in helping to improve existing processes, and brainstorming new ideas to help adapt and improve efficiency between the teams. This role reports to the Production Planning Manager and is located on-site in Spokane, WA. Our culture thrives on professional development, ongoing training, and opportunities for growth within the organization. This is an hourly position with a range of $18.00 - $21.00. The opportunities you will have … We are in need of a Scheduling Assistant who can connect with our teammates through multiple channels including e-mail, phone, slack and in person. In this role, you'll be responsible for: Managing and re-prioritizing SCS priorities for the scheduler. Providing status updates to Sales and Client Support team Managing production priorities in Asana and maintaining a constant communication channel between the production leads and scheduler. Inventory management: Monitor inventory levels of finished products, and supporting materials and ensure proper levels are maintained to avoid shortages or overstocking. KPI Scorecard Reporting: Develop or maintain existing scorecards for the production management. Cross-Functional Collaboration: Collaborate with other departments, such as procurement, logistics, to ensure a seamless flow of materials and information. Technology Utilization: Utilize production planning software (Salesforce) , project management (Asana) , and communication applications (Slack). Asana Task Creation: Create dedicated tasks for each late order in Asana, specifying the order details, required actions and deadlines. Task Tracking: Regularly monitor the status of Asana tasks, and update task progress as actions are taken and milestones are achieved. Communication: Maintain open communication either directly on the plant floor or via channels with stakeholders to address any questions, concerns, or obstacles hindering task completion. Escalation Protocol: Establish an escalation protocol for particularly critical late orders, ensuring that senior management is informed and involved as necessary. Data Analysis and Sorting: Utilize Excel to import and analyze order data, including order due dates, customer priorities, and production lead times. Create or use existing spreadsheets and pivot tables to sort and filter orders based on various criteria, such as urgency, revenue impact, or customer importance. Serving as a Fireclay Tile Brand Ambassador, representing our core values including: Kindness Honesty Tread Lightly on the Earth Measure Twice, Cut Once Ganas (Desire) Accountable to the B Corp standards, we take care of our People and our Planet while turning a Profit. About You … You are an empathetic, kind, and patient person; you are socially conscious, creative, and innovative. You are comfortable working in a collaborative environment but can operate independently and use data to make decisions. You focus on providing best-in-class support & communication between Production teams & Client Support. Take initiative to find solutions A doer, you find areas for improvement, prioritize, and get things done Resilient and determined to ensure project goals are achieved on time Flexible and fun demeanor with the ability to get involved in the details while maintaining a wider view Knowledge in Excel Maintain a communicative disposition with all teams to be able to give & receive feedback on what is working in processes and what may need improvement Meet Erika! (Erika Austin | Linkedin) The total compensation package for this position may also include other elements, stock options, and discretionary bonus in addition to a full range of medical, financial, and/or other benefits including a 4% 401(k) match, PTO (non-exempt) or FTO (exempt), benefits, sick time, and parental leave, and other perks. Details of participation in these benefit plans will be provided if a teammate receives an offer of employment. Fireclay provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Fireclay will ensure that persons with disabilities are provided reasonable accommodations. If you need a reasonable accommodation, please let us know by contacting ***********************.

Requirements High school diploma required; associate degree or related office experience preferred 2+ years of administrative or receptionist experience; experience supporting sales staff is a plus Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Strong written and verbal communication skills Must be detail-oriented, organized, and able to prioritize multiple tasks Professional appearance and demeanor Ability to work independently and collaboratively across departments Dependable transportation required Advantages Familiar with marketing software like Canva and Constant Contact Other · Must work well with others and maintain a customer-first approach · Ability to handle confidential and time-sensitive information with discretion · Occasional travel or attendance at company events/trade shows may be required Equal Employment Opportunity We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Veteran Friendly Employer: Shredfast & ShredSupply value the leadership, teamwork, and integrity veterans bring to our workplace and encourage veterans to apply.

We are in the process of staffing a Virtual Assistant where a client needs someone to handle the following responsibilities. If you are interested, please complete the Virtual Assistant application. For other job information and updates on Virtual Assistant roles, make sure you follow us at @momtovirtualassistant. Key Responsibilities Manage invoices Manage agreements Send agreements Send reminders Organize and file Escalate if delay / questions to client Make sure all pieces of the package are ordered when someone starts a program Manage assessments Order assessments Track results Send reminders Let client know statuses Manage social media Repurpose content Post and manage engagement on LinkedIn, Meta, and Instagram Create a content calendar Assist with various other projects / tasks Platforms: Google WorkSpace GoHighLevel ClickUp Instagram Meta LinkedIn Canva Telegram Requirements Experience as a Program Manager / Project Manager (a plus) Self-starter and ability to work independently Intuitively organized Deadline oriented Detail oriented Excellent communicator 7-10 hours per week Ideal candidates will be located in the following zip codes: 99001, 99004, 99005, 99021, 99022, 99026, 99036, 99201, 99202 99203, 99204, 99205, 99206, 99207, 99208, 99212, 99217, 99218 99223, 99224, 99251, 99258, 99260, 83854, 83815, 83814 Benefits There are no benefits for this role as it is meant to be performed by independent contractors. Please let me know if you have any questions.

Full-time Description Join Aldrich, a leading accounting firm, as an Administrative Assistant and become an integral part of our Administrative team! Our Administrative Assistants act as a dedicated resource for our team, helping to ensure we provide exceptional service and deliverables to our clients. If you want to be a part of a growing firm in Spokane, while enjoying an organization that values your well-being, we would love to meet you. We believe in balance, even within the demands of our seasonal business cycles, and are dedicated to making a positive impact in the communities we serve. Why Aldrich Aldrich is a growth-minded west coast regional professional services firm with an innovative and entrepreneurial spirit. We are a values driven firm committed to accountability, agility, collaboration, and respect. Aldrich's leadership philosophy encompasses the firm's clearly defined mission, vision, and values. We exist to improve the lives of our people, our clients and our communities. Honoring why we exist and our people as our number one priority, Aldrich is committed to providing opportunities to develop the whole person and ensure employees can bring their authentic selves to our shared mission. Aldrich supports individuals' pursuit of wild success in life and work, and their ability to impact their colleagues, clients, and communities. Aldrich is an equal opportunity employer. Check out more about Aldrich at ***************************** You'll Get a Chance To Serve as the primary point of contact between staff and clients, assisting with incoming calls, centralized email requests, and facilitating information sharing between offices. Provide comprehensive administrative support, including coordinating and managing electronic paperwork, onboarding clients into various applications, preparing client engagement letters, and maintaining a professional office atmosphere. Assist with scheduling and calendar management, meeting organization, and arranging courier and overnight services as needed. Support tax-related tasks, such as electronic tax return filing, logging and tracking, assembling tax returns, and financial statements. Assist with firm mailings, including quarterly newsletters and annual mailings, and provide additional administrative support as required. What You Bring to the Team Resourceful team-player with the ability to work independently and take initiative Ability to identify and resolve problems in a professional and timely manner Strong organizational skills and attention to detail Excellent written and verbal communication skills One-year related experience in a professional services environment; or equivalent combination of education and experience Strong proficiency with Microsoft Office Suite, specifically Outlook, Excel, and Word Bachelor's Degree preferred Requirements How We'll Reward You At Aldrich, we know a great client experience starts with an exceptional employee experience. Aldrich offers a comprehensive benefits package that includes: Medical, dental, vision, life, and disability insurance Health savings, flexible spending, and dependent care 401(k) plan with 1.5% match and 5% discretionary profit sharing 4 weeks of vacation and sick leave in the form of a Paid Time-Off bank 10 Paid Holidays 16 Hours of Volunteer Time Paid Sabbaticals and Paid Parental Leave This information is provided in compliance with applicable state equal pay and pay equity legislation. It is in the company's good faith and reasonable estimate of the compensation range and benefits offered for this position. At Aldrich, it is not typical for an individual to be hired at or near the top of the range for their role and compensations decisions are dependent on facts and circumstances of each candidate. The compensation offered may vary based on factors including experience, skills, education, location, and other job-related reasons. Aldrich makes internal equity a consideration in all pay decisions. A reasonable estimate of the current range for the full-time position is $24.00-26.00 per hour. For a full summary of our benefit offerings, check out Life at Aldrich at ***************************************************** What You Should Know This is a full-time position and will be required to be onsite. Our standard office hours are Monday - Friday, 8 AM - 5 PM. Occasional Saturday availability may be required during peak periods, with prior notification provided for any scheduled weekend hours. Candidates interested in applying for this opportunity must be geographically based in Spokane and must be legally authorized to work in the United States without the need for employer sponsorship. To Apply Submit your resume today! We do not accept agency resumes and are not responsible for any fees related to unsolicited resumes. Salary Description $24.00-$26.00 Per Hour

Join Aldrich, a leading accounting firm, as an Administrative Assistant and become an integral part of our Administrative team! Our Administrative Assistants act as a dedicated resource for our team, helping to ensure we provide exceptional service and deliverables to our clients. If you want to be a part of a growing firm in Spokane, while enjoying an organization that values your well-being, we would love to meet you. We believe in balance, even within the demands of our seasonal business cycles, and are dedicated to making a positive impact in the communities we serve. Why Aldrich Aldrich is a growth-minded west coast regional professional services firm with an innovative and entrepreneurial spirit. We are a values driven firm committed to accountability, agility, collaboration, and respect. Aldrich's leadership philosophy encompasses the firm's clearly defined mission, vision, and values. We exist to improve the lives of our people, our clients and our communities. Honoring why we exist and our people as our number one priority, Aldrich is committed to providing opportunities to develop the whole person and ensure employees can bring their authentic selves to our shared mission. Aldrich supports individuals' pursuit of wild success in life and work, and their ability to impact their colleagues, clients, and communities. Aldrich is an equal opportunity employer. Check out more about Aldrich at ***************************** You'll Get a Chance To * Serve as the primary point of contact between staff and clients, assisting with incoming calls, centralized email requests, and facilitating information sharing between offices. * Provide comprehensive administrative support, including coordinating and managing electronic paperwork, onboarding clients into various applications, preparing client engagement letters, and maintaining a professional office atmosphere. * Assist with scheduling and calendar management, meeting organization, and arranging courier and overnight services as needed. * Support tax-related tasks, such as electronic tax return filing, logging and tracking, assembling tax returns, and financial statements. * Assist with firm mailings, including quarterly newsletters and annual mailings, and provide additional administrative support as required. What You Bring to the Team * Resourceful team-player with the ability to work independently and take initiative * Ability to identify and resolve problems in a professional and timely manner * Strong organizational skills and attention to detail * Excellent written and verbal communication skills * One-year related experience in a professional services environment; or equivalent combination of education and experience * Strong proficiency with Microsoft Office Suite, specifically Outlook, Excel, and Word * Bachelor's Degree preferred Requirements How We'll Reward You At Aldrich, we know a great client experience starts with an exceptional employee experience. Aldrich offers a comprehensive benefits package that includes: * Medical, dental, vision, life, and disability insurance * Health savings, flexible spending, and dependent care * 401(k) plan with 1.5% match and 5% discretionary profit sharing * 4 weeks of vacation and sick leave in the form of a Paid Time-Off bank * 10 Paid Holidays * 16 Hours of Volunteer Time * Paid Sabbaticals and Paid Parental Leave This information is provided in compliance with applicable state equal pay and pay equity legislation. It is in the company's good faith and reasonable estimate of the compensation range and benefits offered for this position. At Aldrich, it is not typical for an individual to be hired at or near the top of the range for their role and compensations decisions are dependent on facts and circumstances of each candidate. The compensation offered may vary based on factors including experience, skills, education, location, and other job-related reasons. Aldrich makes internal equity a consideration in all pay decisions. A reasonable estimate of the current range for the full-time position is $24.00-26.00 per hour. For a full summary of our benefit offerings, check out Life at Aldrich at ***************************************************** What You Should Know This is a full-time position and will be required to be onsite. Our standard office hours are Monday - Friday, 8 AM - 5 PM. Occasional Saturday availability may be required during peak periods, with prior notification provided for any scheduled weekend hours. Candidates interested in applying for this opportunity must be geographically based in Spokane and must be legally authorized to work in the United States without the need for employer sponsorship. To Apply Submit your resume today! We do not accept agency resumes and are not responsible for any fees related to unsolicited resumes.

Are you an experienced administrative professional or legal secretary ready for a meaningful and dynamic role in the justice system? If so, we invite you to join our team as a Trial Court Administrative Coordinator. In this vital role you will support the Trial Court Administrator (TCA) and Deputy TCA in ensuring the smooth operation of court functions that impact our entire community. Why You'll Love This Opportunity: * Competitive Pay: $23.83 - $28.30 per hour, depending on experience. * Amazing Benefits: Enjoy an exceptional benefits package including health care for eligible employees and their dependents at our free medical clinic offering primary care, select medications and select lab services. * Generous Paid Time Off: Full-time employees earn up to 8 hours of vacation each month, with increases based on years of service-because we believe in giving you the time to recharge! * Retirement: The County provides a robust retirement plan through the Public Employees Retirement System of Idaho (PERSI), helping you plan for your future. * Learn and Grow: Opportunities to build new skills and expand your knowledge. As a public employer our employees may qualify for the federal Public Student Loan Forgiveness program. We're Looking for a Candidate with: * Associate degree (or applied associate degree, Paralegal certification, or equivalent combination of education/experience) * 3+ years of related administrative or legal experience * Valid driver's license and insurability * Exceptionally organized and skilled at prioritizing in a high-volume environment * A strong communicator, both written and verbal * Able to exercise sound judgment, maintain confidentiality, and navigate sensitive issues * Adept with Microsoft Office, Adobe, spreadsheets, and case management systems * Comfortably working collaboratively with judges, staff, and community partners What You Would Do: Provide High-Level Administrative Support * Manage the Trial Court Administrator's calendar, meetings, deadlines, and travel logistics * Prepare agendas, reports, presentations, and official correspondence * Track and coordinate administrative projects with accuracy and independence Keep Court Operations Running Smoothly * Support major district initiatives like caseflow management, specialty courts, security protocols, and facilities planning * Research policies, procedures, and best practices; prepare organized summaries and recommendations * Coordinate trainings, district meetings, conferences, and related logistics Be a Key Communication Hub * Serve as a professional, courteous representative of the TCA's office * Facilitate communication between judges, court staff, county officials, attorneys, justice partners, and the public * Provide accurate, neutral information consistent with statutes and district policies Support Personnel & HR Functions * Assist with onboarding and training coordination for new employees * Maintain confidential personnel, administrative, and security records in compliance with Idaho law * Uphold high standards of confidentiality, integrity, and discretion Assist with Financial & Data Management * Help develop and monitor district budgets, track expenses, and coordinate budget requests * Gather and report operational data related to case volumes, calendars, staffing, and performance metrics Additional Responsibilities * Must pass pre-employment and random drug testing * May be required to work some weekends or holidays; overtime may be requested * Must maintain a positive, professional attitude with coworkers, officials, and the public * Must protect confidential information as required by Idaho Code Title 9 * Monitor and maintain office supply inventories. * Explore the full job description to see if this role is the right fit for you. Life in Beautiful Kootenai County Nestled in the stunning north of Idaho, Kootenai County is a paradise for outdoor enthusiasts. From breathtaking mountains to pristine lakes, our area offers the perfect balance of work and play. With a thriving community of approximately 180,000 residents, you'll enjoy a low-crime, peaceful atmosphere. Our County Seat in Coeur d'Alene is known for its picturesque lakeside views and vibrant lifestyle. Ready to Join Us? If you're excited about this opportunity and meet the qualifications, we encourage you to apply here today! Submit your application, cover letter and resume through our online application portal. Position Open Until Filled. Questions? Reach out to our Human Resources team at ************** or email ******************. Equal Opportunity Employer/Vets Preference/Drug-Free Workplace

Summary: Responsible for general reception and answering telephones as well as greeting customers and visitors. Provides assistance to the on-site Team Leader with necessary administrative activities, including vendor relationships, record retention, office organization, and general office operations. Essential Duties and Responsibilities include the following. Other duties may be assigned. Answers incoming telephone calls, determines purpose of callers, provide customer assistance if necessary and forwards calls to appropriate personnel or department. Receives and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable. Maintain office appearance, including cleanliness of closing rooms after each transaction. Maintain, order and receive all office supplies, including organization and neatness of supply area and inventory. Coordinate maintenance and repairs of all office equipment. Code and review all office related bills for accuracy, contact vendors with discrepancies. Prepare daily deposit and ensure delivery to the bank. Other duties may include typing correspondence, performing light data entry and facilitating incoming/outgoing mail. Assist on-site Team Leader in scheduling, coordinating, and follow-through on all new hire orientation and training plans. Establish tickler-system for PerformanceOne tasks such as playbooks, 90-day reviews, and annual appraisals. Assist on-site Team Leader in timely completion of applicable PerformanceOne activities. Troubleshoot and assist with office day-to-day issues. Qualifications/Experience: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Three to five years experience in an office environment. Pleasant phone voice. Excellent computer proficiency, including Word, Excel, Outlook, and Internet Ability to work independently as well as in a team environment. Strong written, oral communication and proofreading skills. Ability to manage multiple tasks simultaneously. Strong organizational skills. Proficient at word processing, E-Mail and data entry. Self-motivated, detail oriented and able to complete projects independently. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk. The employee is frequently required to lift up to 10 pounds. The employee is occasionally required to lift up to 25 pounds. The vision requirements include: close vision.

Job Description Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today! Responsibilities • Be energetic and professional in a large office environment. • This position will help gather electronic records requests received from clients • Serve as primary administrative support to Pharmacy Director and management staff • Provide administrative and clerical support in a variety of areas • Enter information into database as needed. Type memos, reports, correspondence, newsletters and any other communication as directed. • Separate and distribute mail to appropriate personnel. Scan all accounts payable into system • Keep kitchen stocked and cleaned up - reorder kitchen items from approved list and submit to purchasing department • Other duties as assigned Qualifications • High School Diploma required. Previous experience working in an office environment a plus • Excellent communication and phone skills with ability to adapt within our diverse customer base • Be able and comfortable in making a high volume of outbound calls daily • Proficient in computer and typing skills with the ability to multitask using different programs simultaneously • Excel knowledge a plus

Scope of Work Greet visitors, Answer, Screen and field telephone calls, respond to requests for information, and provide assistance Publications: assist in the maintenance of operating instructions (OI) and standard operating procedures (SOP). Assist with the administration of various tracking systems. Enter IT Service Catalog requests, and submit IT help desk trouble calls Maintain bulletin boards, displays, and announcements Process lost/found, and office calendar Schedule/escort sensitive document delivery/pickup Provide distribution and transmittal system for all correspondence and incoming and outgoing mail Copying/Scanning/Faxing/Shredding Type letters, memoranda, reports, presentations, graphics, correspondence, and other documentation, including those for decision management, for signature or review by Government personnel Review, finalize, and check correspondence, records, reports, and forms for accuracy, completeness, and conformance to applicable formatting guidelines. Assist in setting up meetings and events which includes agenda and slides, opening and setting up the conference room, preparing and distributing materials, and securing the room after the meeting. Assist in establishing and maintaining file plans for Government approval Data Entry responsibilities Assist Office Manager with reporting (Fuel, Usage, Costs, and Mileage) Oversee Reservations/Key distribution Coordinate and assist with in/out processing for new/departing employees SUSPENSE MANAGEMENT SUPPORT Assist with the administration of suspense tracking system. This includes appropriate tasking, tracking, follow-up, and closeout of required actions. Track suspense for tasks assigned to the designated area, to ensure suspense dates and deliverables are met. DATABASE MANAGEMENT Assist in maintaining databases for tracking status of suspense associated with training, customer feedback, and other administrative or personnel programs. Provide assistance in processing and tracking database entries with internal and external customers and organizations. !!!Benefits!!! **Generous Vacation package after 1 year **Eligible for full benefits from DAY 1!!

Preparation of complex reports/presentations and analysis using various software packages and databases Will be considered a specialist in the department or division---responsible for a complete process of complex nature Determining methods and procedures used to accomplish tasks Qualifications Strong MS Office Suite Knowledge is a must! 2+ yrs of Administrative Assistant position Previous work in a warehouse environment is a plus but not required High school diploma or equivalent Legal authorization to work in the US Additional Information Pay: DOE Shift: Mon-Fri, 8am-5pm 3 Month Contract +/-

The agency reserves the right to make a hiring decision at any time after the initial screening date of January 2, 2025. It is in the applicant's best interest to submit materials before the initial screening. Are you organized, detail-oriented, and motivated with a knack for critical thinking? If so, we have an exciting opportunity for you! We're seeking a dedicated, proactive professional to fill our office Administrative Assistant 3 position providing high-level administrative and technical support to key leaders in our Enforcement and Operations Division. This full-time position is located at our office in Spokane, Washington. In this position you'll have the opportunity to take the reins on a variety of important responsibilities, acting on supervisors' behalf for confidential matters and managing personnel, fiscal, and administrative tasks. You'll also be interfacing with the public and supporting field staff throughout the state while managing unit expenditures and budgets. If you love a challenge and the opportunity for growth and development, then this is the job for you! The Washington State Gambling Commission is a state accredited; limited-jurisdiction law enforcement agency whose mission is to protect the public by ensuring that gambling is legal and honest. We are the only statewide agency that licenses and regulates an estimated $3.5 billion gambling industry comprised of Tribal, commercial, and nonprofit businesses. Why Join Our Team: We are a small agency with approximately 120 employees and are committed to equity, diversity, and inclusion, fostering an inclusive work environment. As a Washington state agency, we offer: * Statewide Employee Business Resource Groups that bring together groups of employees with a common interest or characteristic. * Professional development opportunities. * Educational and career development aid. * Public Service Loan Forgiveness eligibility. * A comprehensive benefits package designed to meet the needs of you and your family. Beyond the traditional benefits such as Health, Life Insurance, Retirement, and related benefits, we offer Flex Spending Accounts, Dependent Care Assistance, Deferred Compensation and so much more. To learn more about our agency, we invite you to visit our website or watch why you should join our team. * Coordinate daily office operations, provide administrative and secretarial support * Create and maintain division databases * Create and coordinate training for units, divisions and agency staff * Maintain current agency policies * Manage purchasing and budget for the division * Coordinate travel for division staff * Serve as an evidence officer for the Spokane office * Serve as ACCESS Terminal Agency Coordinator Required Qualifications: High school diploma or GED; AND Three years of progressively responsible experience in office, clerical, bookkeeping or general administrative work; OR Formal education and/or training in office or clerical occupations, bookkeeping or accounting may substitute year-for-year for the experience requirement. Must be extremely organized and able to multitask Preferred/Desired Qualifications: * Demonstrated experience coordinating office operations, managing travel arrangements and payment * Demonstrated experience working with multiple supervisors and units and balancing conflicting priorities * Experience with record keeping, bookkeeping, or budget monitoring * Experience with planning, coordinating, and organizing projects and assignments Location and Flexibility Join our onsite team to collaborate directly with colleagues and be part of our dynamic workplace environment. This position requires working onsite and in-person at our Spokane office. Special Requirements/Conditions of Employment The WSGC is a licensing, regulatory and law enforcement agency. Therefore, applicants must be willing to undergo and be able to pass an extensive background investigation, which includes a criminal history check, credit check and fingerprinting. Applicants will be required to sign a release authorizing the background investigation. Information obtained from background checks will not necessarily preclude employment. In addition, you must: * Be eligible to work in the United States. * Maintain a Driver's License valid in Washington State. * Not serve as an officer or manager of any corporation or organization that conducts a lottery or gambling activity, including tribal gaming activities. * Refrain from gambling in tribal gaming activities and all gambling licensed activities. HOW TO APPLY Interested candidates may apply by submitting the following items: * A complete application. * Introductory letter that addresses your interest in the position and ability to perform the responsibilities described in this announcement. * Provide at least three (3) professional references with current contact information as part of your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates. * NOTE: As part of our hiring process, we require an employment reference for the preferred candidate from their current or most recent supervisor. If the preferred candidate is a current or recent state employee, we will also review the personnel file as part of our process. References are typically contacted after interviews. General suggestions for creating a good application packet * Make sure your application and supplemental question responses address how you meet each of the required and desired qualifications. * Carefully read each of the supplemental questions and respond completely to each one. Pay attention to each component of the question, providing examples, and thoroughly describing when and where you achieved the experience. Detail the types of work you performed, the work products, etc., to demonstrate 'how'. * Specifically include all your work experience doing the same or similar work, especially if you reference work in these jobs in describing when/where you gained experience or skills. Do NOT include your salary history. Wage/salary depends on qualifications or, if applicable, rules of promotion. The initial screening will be based on the content and completeness of your application and the materials submitted. All information may be verified, and documentation may be required. Applications with comments such as "see attachments" or "N/A" in the supplemental question responses will be considered incomplete. The Washington State Gambling Commission is an equal opportunity employer. Individuals with disabilities needing assistance in the application process or needing this job announcement in an alternative format should provide contact information via email to ***********************. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or **************. For questions regarding this recruitment announcement, email us at *********************** or call ************.

Description Description If you are looking for employment with a purpose where you can help improve the daily lives of the members of your community, then consider a career with Pioneer Human Services! We are currently looking for an Administrative Assistant I with a passion for human services. This is an exciting opportunity to be involved with an organization focused on a transformative path towards social change, creating pathways for rehabilitation, reintegration, and redemption. Who we are - Our Mission We empower justice-involved individuals to overcome adversity and reach their full potential. For over 60 years, we have proudly serviced our clients with professionalism and empathy. We are a nationally recognized non-profit with 35+ locations across Washington state that provided a chance for change to over 9,500 individuals in 2024. What We Offer At Pioneer, our employees are our most valuable asset. That's why we're proud to offer a comprehensive Total Rewards package designed to support your health, security, and work-life balance. Compensation: New hires for this position typically start between $17.00 and $20.78 hourly, depending on factors such as work location, experience, qualifications, skills, competencies, internal equity, and market conditions. While the full pay range is provided to support pay transparency, individual compensation will vary within the range based on these factors. Benefits: Eligible after 30 days of full-time employment (minimum of 30 hours/week): * Medical * Flexible spending * Dental * Vision Additional coverage after 60 days: * Life * AD&D * Disability Other benefits: * Dependent Daycare Flexible Spending * Tuition assistance (100% for bachelor's, 50% for graduate programs) * Retirement plan (3.5% annual compensation contribution, plus 3.5% match for 6% individual contribution) * Employee recognition programs * Public transportation discount * Employee assistance program (EAP) Join Pioneer and be part of a team that values and invests in you. What you'll do The Administrative Assistant supports the assigned group with administration duties, they will assist with contract and insurance billing, fee collections, client scheduling and database management. As the Administrative you will ensure provision of quality and cost effective services. Primary/essential duties and responsibilities are but not limited to: * Preparing monthly invoices and reports as requested for all contract providers * Creating and distributing, prior to designated deadlines, all contractual deliverables * Collecting required data for all quarterly deliverables * Assisting with insurance and private pay billing * Database entry and management including running reports * Developing and maintaining internal tracking systems and reports for QA purposes * Preparing professionally written documentation and correspondence * Copying and maintaining forms/documents/new client files * Filing of agency correspondence and assisting with maintenance of clinical records * Performing general offices tasks including; answering phones, ordering office supplies, distributing mail, light cleaning, and maintaining and operating copier, fax machine, phone/voice mail systems, and document shredder * Assists Director in gathering and analyzing data related to Quality Assurance activities to maintain quality of care consistent with or exceeding Washington State standards * Analyzes data from multiple data sources as directed * Prepares and assists in the preparation of data reporting as directed * Providing excellent customer service to staff, clients and community partners. * Scheduling client appointments * Making appointment reminder calls as needed * Engages in clear, consistent, and professional communication with clients, program staff, service providers and community members * Will perform/observe UA screens periodically What you'll bring * High School Diploma or GED * At least one year of clerical/office experience * Proficient with Microsoft Excel in addition to other Microsoft Office Suite applications * Excellent oral and written communication skills * Employees who operate their own or PHS vehicles on PHS business, must have a safe driving record as defined by PHS * Employees who operate their own vehicle(s) on PHS business must carry auto liability insurance that complies with the requirements of PHS Preferably you'll bring * AA degree in office administration, business, or healthcare field * Previous experience dealing with medical claims to insurance carriers Previous experience working in healthcare office or similar setting preferred EEO Pioneer human services is an equal opportunity employer of minorities/women/individuals with disabilities/protected veterans and does not unlawfully discriminate under federal, state, or local laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status. EEOC is the Law/EEO Policy Statement Pioneer Human Services is a Drug-Free Company Pioneer Human Services is a drug free company. This position has been deemed safety sensitive under RCW 49.44.240(3) and is subject to both pre-employment drug testing and drug testing during employment, to include testing for marijuana. Salary17.00 - 20.78 Hour Listing Type Jobs Categories Clerical/Administrative Position Type Full Time Salary Min 17.00 Salary Max 20.78 Salary Type /hr.

CrossCountry Mortgage (CCM) is the nation's number one distributed retail mortgage lender with more than 7,000 employees operating over 700 branches and servicing loans across all 50 states, D.C. and Puerto Rico. Our company has been recognized ten times on the Inc. 5000 list of America's fastest-growing private businesses and has received many awards for our standout culture. A culture where you can grow! CCM has created an exceptional culture driving employee engagement, exceeding employee expectations, and directly impacting company success. At our core, our entrepreneurial spirit empowers every employee to be who they are to help us move forward together. You'll get unwavering support from all departments and total transparency from the top down. CCM offers eligible employees a competitive compensation plan and a robust benefits package, including medical, dental, vision, as well as a 401K. We also offer company-provided short-term disability, an employee assistance program, and a wellness program. Position Overview: The Branch Administrator supports to Spokane, WA office of CrossCountry Mortgage. The Branch Administrator is responsible for entering data from incoming leads, providing high-level support including heavy calendar management with excellent communication skills. Job Responsibilities: Manage branch calendar and schedule a variety of business meetings, including initial consultations. Handle incoming and outgoing phone and electronic communications. Work with various software tools to perform daily tasks, including spreadsheet programs and Salesforce. Accurately enter data from incoming leads for the branch. Complete and maintain branch-assigned checklists, prospect follow up and file set up. Handle gifting programs for the branch. Qualifications and Skills: High School Diploma or equivalent. 1+ year of banking, financial services or mortgage experience, preferred. Skilled in working independently with advanced skill in self-motivation. Excellent communication and organization skills. Proficient in Microsoft Excel, Word, PowerPoint and Outlook. This is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. Pay Range: Hourly Rate: $22.00 - $24.00 The posted pay range considers a wide range of compensation factors, including candidate background, experience and work location, while also allowing for salary growth within the position. #LI-CCMREC CrossCountry Mortgage, LLC offers MORE than a job, we offer a career. Apply now to begin your path to success! careersatccm.com CrossCountry Mortgage, LLC strives to provide employees with a robust benefit package: ********************************** California residents: Please see CrossCountry's privacy statement for information about how CrossCountry collects and uses personal information about California applicants. CrossCountry Mortgage supports equal employment opportunity in hiring, development and advancement for all qualified persons without regard to race, color, religion, religious creed, national origin, age, physical or mental disability, ancestry, marital status, uniformed service, covered veteran status, citizenship status, sex (including pregnancy, childbirth, and related medical conditions, and lactation), sexual orientation, gender identity, gender expression, transgender status, domestic violence victim status (where applicable), protected hair style or texture, genetic information (testing or characteristics), or any other protected status of an individual or because of the individual's association with a member of a protected group or any other characteristic protected by federal, state, or local law (“Protected Characteristics”). The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation. The Company is committed to fostering, cultivating and preserving a culture that welcomes diversity and inclusion. CrossCountry Mortgage, LLC (NMLS3029) is an FHA Approved Lending Institution and is not acting on behalf of or at the direction of HUD/FHA or the Federal government. To verify licensing, please visit ***************************

Job Details Entry ID - The Renaissance - Coeur d Alene, ID Full Time High School $17.75 Hourly None Day Business OfficeDescription A CAREER WITH PURPOSE! Come join an awesome team! We strive to maintain a care-centered culture that begins with caring for you in the same way we care for our residents. Each individual member of our team plays an extremely valuable role in our community as they use their cheerfulness, enthusiasm, and kindness to care for and brighten the daily lives of the seniors we serve. WAYS WE CARE FOR YOU Competitive wages with increased wage scale - Have experience? Find out what you can start at! Generous benefits package including medical, dental, vision, and supplemental insurance PTO Referral bonus program Flexible Spending Accounts 401(k) PERKS Enjoy “Perks at Work” which offers access to 30,000+ national and local employee discounts, online classes, and personal development Use earned Radiant Bucks to purchase special items Monthly all-staff meetings with fun events and great prizes GROWTH Opportunities for career advancement and promotion Online and in-person education and training Education Reimbursement Program Ongoing training programs and services THE DIFFERENCE YOU WILL MAKE: Provide administrative support to the members of the management team Answer the telephones in a polite and courteous manner Maintain office systems Perform administrative tasks using software programs WHAT MAKES YOU A GREAT CANDIDATE: Experience in faxing, filing, scanning, and collecting reports is a plus Compassionate, patient, and kind, and have a heart for working with senior adults Must be at least 18 years of age Be able to read, write, speak and understand the English language. If you have a heart to serve, a positive attitude, and the desire to learn & grow we would love to talk to you!

TGB3 is seeking to contract an Administrative Assistant to assist practitioners performing Compensation & Pension Exams (C&P) for our military Veterans at various sites throughout the USA. · Length: one year with option to extend · Hours: Mon-Fri, 8a-4p unless otherwise noted; Full Time/40 hours per week · Location: Spokane Valley, WA · Pay: $16 hourly · The VA has requested that we have someone for each gender available to accompany Veterans during certain sensitive exams. This position requires a FEMALE Contract Description Assist Practitioners by performing as a CHAPERONE during the exams. These exams are one-time, non-treatment compensation and pension exams for Veterans. Job responsibilities will include performing ancillary and administrative duties include greeting Veterans, effectively managing office functions, ensuring exam entry is complete, answering the phone, keeping supply inventory current and other duties as assigned. Administrative Assistant Greet the Veterans and show them to the exam room. Be present in the exam room with the Practitioner as a chaperone for all exams on site. Report any no-shows of Veterans to client. Keep the facility tidy. Obtain ancillary results from the practitioners. Track completed and pending exams to ensure they are submitted within 48 hours via the Provider Portal. Education/Qualifications · Qualified candidates must possess a welcoming, friendly and professional disposition as Admin is the first person to be seen by Veteran upon entering facility for appointment. · Prefer medical office, patient interaction experience, but not required. · Qualified candidates must possess organizational and problem-solving skills, exceptional communication, and customer service skills with a strong attention to detail. · Individuals must be able to work independently and as part of a team, have good interpersonal skills and a willingness to be flexible and adapt to changing situations. · Candidates must possess basic computer skills. This job may require sitting and standing for long periods of time, bending, twisting, and occasionally lifting more than 10 pounds. Please send your resume to ___________ along with the best date/time to schedule a call to discuss this contract opportunity. We look forward to working with you, as you work to serve America's Heroes.

Reports To: General Manager FLSA Status Type: Non-Exempt - Hourly Direct Reports: None Assistant Manager The Assistant Manager role at Ambrosia QSR supports the overall operations of a single restaurant. Assistant Managers must have open availability, work full-time (35+ hours per week), and be scheduled to work shifts that complement the General Manager's schedule (opposing days and shifts). They serve as the right hand to the General Manager and will participate in ongoing development training to foster internal growth within the company. Assistant Managers should possess strong coaching skills, be proficient in all workstations, and have a solid understanding of shift control responsibilities. They must also be capable of handling administrative tasks as requested. Job Responsibilities Team * Recruit, train, and develop new and existing team members while adhering to training plans, procedures, and systems established to meet targeted goals * Coordinate team meetings, including pre-shift and safety committee meetings * Lead by example, fostering a "guest first" mindset and outstanding service * Ensure compliance with all applicable local, state, and federal regulations, including but not limited to break laws, minor employment laws, safety policies, sick leave policies, timekeeping, and scheduling * Ensure a safe and inclusive work environment free from harassment, discrimination, and retaliation, and promptly report any concerns or complaints to the General Manager and Human Resources Guests * Greet every guest warmly and promptly, creating a welcoming atmosphere * Strive to provide an exceptional experience for every guest on every visit, addressing any issues with positivity and sound judgment * Regularly walk through the restaurant to check on guests, inquire about their dining experience, and ensure the building's interior and exterior is inviting and safe * Stay informed about the local market trends and community needs to make guest-centric decisions Operations * Oversee compliance with all food safety regulations and restaurant safety procedures, with clear postings as required * Adhere to local marketing plans, ensuring staff are properly trained and prepared for promotions using materials provided by the franchisor * Enforce policies, procedures, and best practices to maintain a safe and positive work environment * Ensure daily food safety standards and operational procedures are consistently met * Maintain open communication with the general manager and leadership as needed Profitability * Ensure all food is prepared fresh to order, following company recipes, and accurately record all items in the POS system * Oversee inventory management by performing regular stock checks and placing orders as needed, while maintaining cost standards * Monitor staffing levels throughout the day to ensure accurate payroll and timekeeping * Manage labor costs to maximize profitability while maintaining employee productivity * Oversee proper use of equipment, small wares, and products * Conduct regular equipment functionality checks and enforce safety rules and regulations * Follow company policies and procedures for cash handling to ensure accuracy, security, and compliance with financial guidelines Education and Work Experience * High school diploma or equivalent * Serv Safe training & certificate * Prior experience with a POS System * 1-2 years of hands-on food or retail management experience Qualifications and Skills * Authorized to work in the United States * Must be at least 18 years of age * Able to successfully pass a background check, including criminal history and a Motor Vehicle Report (MVR) * Ensure compliance with all required training as mandated by local, state, and federal laws, as well as company policies, to maintain operational and regulatory standards * Have reliable transportation, a valid driver's license and all state required insurances * Maintain a working cell phone and effectively communicate via text, phone calls and emails * Intermediate or higher proficiency in Microsoft 365 * Strong communication and leadership skills, with the ability to collaborate effectively * A responsible team player, demonstrating punctuality, proper attire, and respect for others * Experience in a fast-paced office environment with shifting priorities is a plus * Engage in hands-on leadership with a strong focus on growth and development of people * Be able to work with, coach, and develop a diverse group of people from different backgrounds and with varying strengths * Demonstrate the core Cultural Foundations of Energy, Engagement, Empathy, and Execution through all interactions with both internal and external stakeholders Work Environment and Physical Requirements The work environment is fast-paced, high-energy, and dynamic, requiring the ability to multitask and remain organized under pressure. You will be working in a team-oriented atmosphere, collaborating with other members of the team to ensure smooth restaurant operations. This role involves frequent interaction with customers, creating a welcoming and efficient dining experience. The restaurant environment includes both indoor and outdoor areas, and you may be required to stand, walk, and move throughout the shift. Safety and cleanliness are top priorities, and all staff members are expected to follow health and safety protocols. Flexibility in working hours, including nights, weekends, and some holidays, is required. Benefits Medical - United Healthcare and Kaiser Voluntary Life Insurance, Dental and Vision - United Healthcare Company Paid Life Insurance - United Healthcare Flexible Spending Accounts - Medical, Limited Dental & Vision, Dependent Day Care Matching 401(K) and Roth retirement savings plans - age 20 or above Vacation Time - 10 days a year Floating Holidays - 3 days a year Sick Time - 1 hour for every 30 hours worked, no waiting period Direct Deposit Monthly Bonus Quarterly Bonus Flexible Scheduling Growth Opportunities Complimentary meal for each shift worked

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Newport, Washington. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job will include: * Greet guests in a professional and friendly manner. * Maintain open communications with all property and regional staff. * Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. * Process accounts payable within the automated accounting system. * Assist in processing procurement card reconciliations. * Organize and maintain files and order office supplies. * Research and implement company-sponsored activities. * Attend and participate in training programs and seminars as required. * Handle inquiries by telephone in order to back up property staff. * Run errands, including delivering various communications to guests or residents, as needed. * Perform other miscellaneous duties as assigned. Experience & skills you need: * High school diploma, or the equivalent experience. * 1+ year of office experience. * Strong communications and organizational skills. * Meticulous attention to detail. * Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. * Willingness to work a flexible schedule, including weekends. In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants. Estimated compensation for this position in the states of BC, CA, CO, IL, MA, MD, MN, NJ, NY, VT and WA is: Hourly: $17.50 - $18.50 The salary listed is an estimate and not guaranteed. A salary offer will vary based on applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data. In addition to the base pay and our benefits, some positions are eligible for bonuses, sales commissions, or incentive pay.

Job Description Primary Location District Wide Substitute Salary Range Per Hour Shift Type Substitute