Administrative associate jobs in Springfield, IL - 66 jobs

As a senior-level assistant to the Special Assistant and Advisor for the Speaker, the Administrative Assistant will support critical administrative operations for the Office of the Speaker. This role will be responsible for assisting with scheduling, logistics, research, data management, and a variety of other duties as assigned. This role will also be heavily involved in organizing events and activities on behalf of the Office of the Speaker. This individual is expected to assist in executing the day-to-day operations of the Springfield Leadership Office. Essential Functions: Provide administrative secretarial support to the Special Assistant and Advisor; Maintain and manage the Special Assistant and Advisor's schedule; Manage a regular list of meeting requests for the Special Assistant and Advisor to be reviewed and approved by the Chief of Staff; Prepare travel documents and manage reimbursements; Prepare briefings for meetings and events as requested; Serve as the main point of contact for the Special Assistant and Advisor; Filter all messages/meeting requests to Special Assistant and Advisor; Handle confidential information; Receive, screen, and route correspondence and telephone calls for the Special Assistant and Advisor; Professionally greeting constituents and visitors; Assist in managing and planning events; Manage and regularly maintain large spreadsheets with highly detailed information; Produce comprehensive data reports as requested; Stay up-to-date and collect information on agency and department programs; Develop and maintain Google Forms as requested, including the committee substitute letter request form. Compile and accurately summarize many reports into one report; Participate in continuous professional development; Other duties as assigned. Required Qualifications: High school diploma required; Some college or bachelor's degree preferred; 2 years prior experience in a receptionist or office assistant role; 2 years prior experience with the Illinois General Assembly strongly preferred; Very strong proficiency in Google Suite, Microsoft Word, and Excel; and Excellent verbal and written communication skills. Compensation and Benefits: $60,000 minimum annual salary; Health, dental, vision, prescription, behavioral health, and life insurance; for details, visit State Insurance Program Participation in State Employees' Retirement System; Optional participation in health savings account and deferred compensation programs; and Competitive vacation, sick, and personal time. Work Environment: Work is performed primarily in the Illinois State Capitol Building Complex in Springfield, Illinois, which is open to the public. Security for the complex is provided by the Illinois Secretary of State Police. The working environment can be noisy, and the building can be congested with constituents, lobbyists, tour groups, and demonstrators. The person in this position needs to be able to remain in a stationary position for extended periods of time, as well as to move about inside the capitol building and grounds as necessary. The person in this position may be required to move equipment and boxes weighing over 20 pounds. The person in this position constantly operates a computer and other office productivity machinery. The person in this position frequently communicates with staff, members, lobbyists, and members of the public, and must be able to exchange accurate information in these situations. Leadership Assistants are expected to work session hours. Typical work hours are 8:30 am to 4:30 pm. Hours are subject to change. Occasional weekends may be required. Nothing in this restricts management's right to assign or reassign duties and responsibilities to this job at any time. This description reflects management's assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned. This job description is subject to change at any time. The Office of the Speaker of the Illinois House of Representatives is an equal opportunity employer and prohibits discrimination based on race, color, religion, gender, age, military discharge, national origin, ancestry, ethnicity, disability, sexual orientation, marital status, pregnancy, or any other characteristic protected by federal or state laws.

Grow With Us at Western Specialty Contractors At Western Specialty Contractors, we've been building more than projects-we've been building people, careers, and communities for over 110 years. Founded in St. Louis and proudly family-owned, we've grown into the nation's largest specialty contractor, restoring and protecting building envelopes through expertise in facades, concrete, roofing, and waterproofing. With 30+ branches nationwide, we're always looking for driven individuals who want to be part of something bigger. Our success comes from our people-those who bring teamwork, creativity, quality, and customer focus to everything they do. When you join Western, you're not just taking a job-you're stepping into a career with growth opportunities, hands-on experience, and a culture that is rooted in connection and a strong sense of community. Together, we make an impact that lasts for generations. The Role Our Springfield, IL Branch has an opportunity for a Branch Administrator. If you have a dynamic personality, are customer-focused, have strong communication skills, and meet the requirements we are looking for, then apply now! This is a small office environment that offers challenge and variety . Some of the responsibilities include, but are not limited to: * Prepare hourly union payroll every week * Process Accounts Payables for Branch operation * Prepare customer billings for all jobs and follow up with collections * Assist in coordinating all administrative functions for operating personnel * Gather information and prepare various financial and general reports * Respond to customer inquiries, where possible, in the absence of operating personnel * Maintain a filing system for Branch office * Maintain hourly employee records on the computer system * Assist with the completion of new-hire paperwork * Answer and direct incoming phone calls * Open and distribute mail and perform other clerical tasks Requirements We are seeking a team player to contribute to the successful operations of the branch by providing effective administrative and accounting support to the operating personnel. This position will assist in all administrative aspects of the Branch office. Qualified candidates should possess a High School diploma or equivalent and 4+ years of general office experience with a construction background preferred. Thorough knowledge of PC based windows applications is strongly preferred, and the ability to develop spreadsheets in Microsoft Excel. Good written and verbal communication skills are essential. Compensation for this role is determined using a variety of factors, including experience, skills, internal equity, market benchmarks, and the cost of labor in the different geographic locations where we operate. In addition to base pay, this position may also be eligible for: * Participation in the Company's annual performance-based bonus program. * A comprehensive benefits package, which includes health, dental, and vision coverage, a 401(k) plan with company match, paid time off, maternity leave, and additional benefits designed to support employees and their families. US Pay Range $17-$28 USD Western Specialty Contractors does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits. To view Western Specialty Contractors' SMS Terms of Service, click here. To view Western Specialty Contractors' SMS Privacy Statement, click here.

Job Description Grow With Us at Western Specialty Contractors At Western Specialty Contractors, we've been building more than projects-we've been building people, careers, and communities for over 110 years. Founded in St. Louis and proudly family-owned, we've grown into the nation's largest specialty contractor, restoring and protecting building envelopes through expertise in facades, concrete, roofing, and waterproofing. With 30+ branches nationwide, we're always looking for driven individuals who want to be part of something bigger. Our success comes from our people-those who bring teamwork, creativity, quality, and customer focus to everything they do. When you join Western, you're not just taking a job-you're stepping into a career with growth opportunities, hands-on experience, and a culture that is rooted in connection and a strong sense of community. Together, we make an impact that lasts for generations. The Role Our Springfield, IL Branch has an opportunity for a Branch Administrator. If you have a dynamic personality, are customer-focused, have strong communication skills, and meet the requirements we are looking for, then apply now! This is a small office environment that offers challenge and variety . Some of the responsibilities include, but are not limited to: Prepare hourly union payroll every week Process Accounts Payables for Branch operation Prepare customer billings for all jobs and follow up with collections Assist in coordinating all administrative functions for operating personnel Gather information and prepare various financial and general reports Respond to customer inquiries, where possible, in the absence of operating personnel Maintain a filing system for Branch office Maintain hourly employee records on the computer system Assist with the completion of new-hire paperwork Answer and direct incoming phone calls Open and distribute mail and perform other clerical tasks Requirements We are seeking a team player to contribute to the successful operations of the branch by providing effective administrative and accounting support to the operating personnel. This position will assist in all administrative aspects of the Branch office. Qualified candidates should possess a High School diploma or equivalent and 4+ years of general office experience with a construction background preferred. Thorough knowledge of PC based windows applications is strongly preferred, and the ability to develop spreadsheets in Microsoft Excel. Good written and verbal communication skills are essential. Compensation for this role is determined using a variety of factors, including experience, skills, internal equity, market benchmarks, and the cost of labor in the different geographic locations where we operate. In addition to base pay, this position may also be eligible for: Participation in the Company's annual performance-based bonus program. A comprehensive benefits package, which includes health, dental, and vision coverage, a 401(k) plan with company match, paid time off, maternity leave, and additional benefits designed to support employees and their families. US Pay Range$17-$28 USD Western Specialty Contractors does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits. To view Western Specialty Contractors' SMS Terms of Service, click here. To view Western Specialty Contractors' SMS Privacy Statement, click here.

The hourly rate is $21.60/hour + $3/hour PRN differential Centurion is proud to be the provider of comprehensive services to the Illinois Department of Corrections. We are currently seeking a PRN Staff Assistant to join our team at Graham Correctional Center in Hillsboro, Illinois. The Staff Assistant is responsible for performing administrative duties and supporting program and staff needs by fulfilling routine clerical, secretarial, and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, creating spreadsheets, and providing information to callers for designated behavioral health units. This professional works extensively with Microsoft Office applications, including Word, Excel, and Access. Qualifications • High school diploma or GED equivalent required • Minimum of one (1) year of secretarial or office experience required • Must have experience with medical terminology • Good communication and organizational skills, professional phone etiquette and accurate typing skills • Demonstrated computer proficiency in Microsoft Office required • Working knowledge of spreadsheets and database programs preferred • Must be appropriately and actively certified in Cardio-Pulmonary Resuscitation (CPR) • Ability to obtain a security clearance, to include drug screen and criminal background check Shift: PRN

Full Job Description The primary purpose is to support and assist the Division of Clinical Psychology and the Psychiatry-Jacksonville providers as well as the other faculty members in the department. This shall include coordination of supportive and clinical services, as well as coordination of teaching and research efforts. This position is also intended to coordinate and integrate activities of the division with other activities in the Department of Psychiatry.

PRIMARY PURPOSE: This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator. PRINCIPAL RESPONSIBILITIES: The successful candidate's responsibilities will include, but not be limited to: Support the property's financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed Provide general administrative support and projects as directed MINIMUM QUALIFICATIONS: High school diploma or equivalent. Some college or professional school preferred 2-4 years administrative office experience in a fast paced environment Knowledge of administrative and clerical procedures, customer service principles and practices Aptitude for understanding financial reports and extracting information Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software Effective verbal and written communication Strong organizational and interpersonal skills with attention to detail Ability to prioritize, coordinate, multi-task and demonstrate initiative The salary range for this position is $14.08 - $28.30. Actual compensation within that range will be dependent upon various factors, including an individual's skills, experience, and qualifications.

Benefits: Opportunity for advancement Paid time off Training & development Why Work for InMotion Wellness Studio: Competitive Hourly Pay and performance reviews with potential pay increases. World Class Training that covers hands-on training regarding the business and our stretch therapy, a mentorship program, and ongoing 1:1 support. Employee discounts: Use our stretching sessions at no cost. Great work/life balance: Schedule flexibility depending on location. Direct career track: Potential to be promoted to corporate positions. Winning company culture: Positive culture helping others, community-building events, and additional perks. Employee recognition incentives: gift cards, employee of the month awards,...etc. Open door policy: an owner who knows your name and is always open to your needs. Job SummaryInMotion Wellness Studio is looking for an outgoing, organized front desk team member to help schedule appointments via phone calls and text messaging. This team member will be the first point of contact for new members scheduling sessions and inquiring about the services we offer. Schedule Monday through Thursday: 8:30 am to 6:00 pm (1 hour lunch break) Friday: 8:30 am to 1pm Responsibilities Schedule appointments over the telephone. On average, there will be ~75 outbound phone calls to prospects and members of our studio. Accommodate members, making them feel relaxed and welcome. Administer studio tours for new guests and assist with intake form completion. Greet and welcome members and schedule their next appointment. Qualifications Professional and friendly phone etiquette. Passion for improving health through exercise and stretching. Proficient with Microsoft Office software and phone systems. About InMotion Wellness Studio InMotion Wellness Studio is the fastest-growing assisted stretching studio in the country. InMotion Wellness Studio provides Assisted Motion and Recovery Therapy. It's a series of one-on-one services and stretches that are custom-tailored to each client's needs. These customized assisted-stretch sessions improve posture, range of motion, and circulation while reducing muscle and joint pain. It's like personal training but for stretching. Culture Is The Key To Our Success Helping people feel better is our goal. We are not in the stretching business, we are in the people business. Every client is part of our family. If you work here then you are also family. Compensation: $15.00 per hour InMotion is a rapidly growing wellness studio whose focus is assisted stretching for the betterment of its client's health and community improvement. We are establishing ourselves as the premier assisted stretching facility in the Nation with over 23 stores and a strong national growth plan. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchise. All inquiries about employment at this franchise should be made directly to the franchise location, and not to InMotion Wellness Studio Corporate.

Administrative Assistant Reports to: Operations Manager Employment Status: Full-Time Work Schedule: Mon-Fri, 7:30am-4:00pm. Excluding Federal holidays; occasional weekend/after-hours may be required based on mission needs FLSA Status: Non-Exempt Position Summary: The Administrative Assistant will provide administrative and clerical support to DHS Federal Protective Service (FPS) Region 5 staff. Work includes document preparation, records management, meeting support, reporting, coordination with help desks, and other administrative support functions. Work is performed independently with minimal direct supervision. The ideal candidate will already align with our core values of SOAR (Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven and Relentless Pursuit of Quality). This position is contingent upon contract award. DUTIES AND RESPONSIBILITIES The essential functions include, but are not limited to the following: Compose, type, and enter information into databases/spreadsheets. Prepare correspondence/documentation/mailing labels; copy data between records; file records. Receive/sort/distribute mail; prepare outgoing mail (including express/online services). Set up meetings/teleconferences (schedule rooms, disseminate details); attend meetings as requested; prepare/distribute agendas; take and distribute minutes; coordinate interoffice communications. Assist with inventory/maintenance/purchase/dissemination of routine supplies. Collect/disseminate GOV mileage and maintenance info monthly/as required. Maintain shared drive folders and hard copy/electronic files (e.g., Facility Security Assessments and related records) as directed. Assemble and disseminate routine reporting requirements on a schedule determined by on-site personnel. Liaison with DHS help desk for IT/telephone services (ticket initiation, follow-up, resolution, close-out). Track assigned case control numbers and route reports for review/approval. Provide support to security management branch programs as required (spreadsheets/report maintenance). Maintain, issue, and control facility keys (issuance, hand receipt, inventory). Timekeeping support duties as directed. Make travel arrangements / coordinate transportation and accommodations; support regional emergencies/taskings/projects as directed. Perform Human Resources administrative functions and tasks as directed. All other duties as assigned. About Us Aldevra was founded in 2009 by current President & CEO Rodney Marshall, a U.S. Marine Corps veteran and minority entrepreneur. The company began by selling foodservice equipment to the federal government and later expanded to include medical equipment and professional services, helping to meet a broader range of customer needs. Today, Aldevra is recognized as a top foodservice equipment dealer in the U.S., specializing in federal government sales while also growing its commercial and e-commerce customer base. Its professional services division provides federal agencies with healthcare professionals, construction and facilities managers and technicians, and administrative support. Whether it's equipment or staffing, Aldevra is committed to delivering high-quality products and timely service at the best value. Recent accolades include: Great Place to Work 2020, 2021, 2022, 2023, 2024, 2025, 2026 HIRE Vets Medallion Award 2021, 2023, 2024 and 2025 VETS Indexes 5-Star Employer for 2024 and 2025 Employer Awards Military Friendly Employer Gold designation 2021,2022,2023,2024, 2025, 2026 Foodservice Equipment Reports 2023, 2024, 2025 Top Dealer Foodservice Equipment & Supplies magazine 2024, 2025 Distribution Giants list RATIONAL 2024, 2025 Premium Partner Award ENERGY STAR Partner Department of Defense Military Spouse Employment Partnership Small Business Partner Army Partnership for Your Success (PaYS) Partner #911 Learn more about us at aldevra.com. Requirements Security Requirements: Must pass a government background investigation/suitability determination prior to performance. This position requires passing an extensive background check. Workplace Safety and Environment: Safety is a condition of employment. Employees must follow all site safety and security requirements, use required PPE, maintain a clean and safe workspace, promptly report hazards/incidents, and work in a manner that protects themselves, coworkers, and government personnel. Qualifications: High school diploma 5 years of administrative assistant experience Excellent verbal communication skills and telephone manner Excellent and accurate written communication Familiarity with Windows operating systems; online calendars and cloud systems; intermediate to advanced skills Microsoft office products required Excellent attention to detail; accurate data entry Customer Focused and team-oriented work ethic Able to multi-task efficiently and accurately, focusing on quality Veterans and Military Spouses are encouraged to apply. We offer you a generous benefits package including: Medical, Dental and Vision Short Term and Long-Term Disability Life Insurance Paid Time Off Employee 401(k) with company match Professional Team Environment Aldevra is an equal opportunity, E-Verify employer, drug free workplace, and complies with ADA regulations as applicable. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, disability status, protected veteran status, or any other characteristic protected by law.

**Discover a more connected career** A successful Office Coordinator shall monitor and coordinate the activities of field personnel; shall assist in ensuring that all timekeeping/payroll/project data is processed and accounted for timely and accurately. At a minimum, the position requires a good working knowledge of general office functions; experience working with various software applications including Microsoft/Google suite and similar data management tools; strong problem solving or troubleshooting skills; ability to use a computer and other office related equipment; ability to read, understand, interpret, input, and analyze data with a high degree of accuracy. **Connecting you to great benefits** + Weekly Paychecks + Paid Time Off, Parental Leave, and Holidays + Insurance (including medical, prescription drug, dental, vision, disability, life insurance) + 401(k) w/ Company Match + Stock Purchase Plan + Education Reimbursement + Legal Insurance + Discounts on gym memberships, pet insurance, and much more! **What you'll do** + Completion of low level tasks in support of an assigned department/project. + Receive, organize, file, and maintain documents and/or data for an assigned department/project. + Create, update, validate and forward various forms of communication to internal and external recipients. + Read, interpret, and input data in support of an assigned department/project. + Additional Duties as assigned. **What you'll need** + Prior work related experience. + Proficient in the use of office hardware and software. (PCs, Tablets, Printers, Copiers, Microsoft, Google, etc.) + Excellent Customer Service skills and strong English language skills both oral and written. + Authorized to work in the United States. + Successful completion of pre-employment drug screen, background, and motor vehicle record check. **Why grow your career with us** Your career here is more than just a job - it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind. **Building stronger solutions together** Our company is an equal-opportunity employer - we are committed to providing a work environment where everyone can thrive, grow, and feel connected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

NorthStar Memorial Group is seeking a Clerical & Admin Specialist at Moran & Goebel Funeral Home in Decatur, IL. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction. Responsibilities * Maintain Master files (e.g. creating/providing copies, merging/duplicating, keeping track, and scanning master files into HMIS.) * Operate a telephone system handling a large call volume * Ensure that all invoices are double-checked for accuracy and coded before being forwarded to the accounts payable department * Assist with the preparation and ordering of materials needed by leadership such as park brochures, business cards, name badges, training materials, etc. Qualifications * 1+ years of administrative support experience * Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software) * Ability to work well in a team-based environment * Ability to learn new software and conduct new tasks * Professional communication and organizational skills * Valid driver's license * High School Diploma or equivalent Compensation * $15.00 to $18.00/hour Benefits * Medical, Dental, and Vision Insurance * Health Savings Account (HSA) * Life Insurance * 401(k) with Employer Matching We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.

Part Time Hourly Position - 20 hours per week Generally, M-F 1- 5 pm with occasional evenings or weekends for Y special events Pay Range: $18.00- $20.00 Hour Reports to the Downtown Branch Executive Director View Benefits in Application section for more information. POSITION SUMMARY: Reporting directly to the Downtown Branch Executive Director, the Administrative Assistant manages the efficient and consistent operations of the branch's administrative operations, coordinates cooperative activities with local social service agencies, assists in preparing for internal and external meetings, works independently on projects, coordinates event scheduling for the Association and assists with Association administrative duties as needed. The Administrative Assistant will work independently on projects from conception to completion and must be able to work under pressure at times to handle a wide variety of activities and confidential matters. OUR CULTURE: Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger, beginning with you. OUR SERVICE EXPECTATIONS: Display a friendly, helpful, and positive disposition. Provide customer service that is thorough, timely, organized, and accurate. Help ensure the Y is meeting member and participant needs by utilizing good listening skills, attentiveness, objectivity, and patience in all situations. Place members and participants as the first and highest priority, always showing kindness and compassion. Demonstrates the Y core values of caring, honesty, respect and responsibility through all daily activities and responsibilities ESSENTIAL FUNCTIONS: Organizes meetings including scheduling, sending reminders, and produces and maintains meeting minutes for Branch and All-Association meetings. Researches, prioritizes, and follows up on incoming issues and concerns, mail and communication addressed to the Downtown Branch Executive Director including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Ensure systems are in place to maintain a well-run administrative office where equipment is in good repair, supplies are readily available for program and membership staff, and other facilities related purchasing needs. Develop weekly bank deposits and deliver to the bank upon completion. Manage the Branch Petty Cash according to Association policy. Assists with membership and program registration as needed Manage facilities scheduling related to both internal and external users. Handle room rentals and birthday parties: all scheduling, fees, etc. Assist with all major facility events. Maintains computer databases for various reports, committees, and mailings. Process and deliver outgoing mail. Keeps Downtown Branch Executive Director is well informed regarding other staff's performance in areas which directly affect their productivity and tasks. For example, patterns of missed deadlines, errors, not following procedures, policy violations and/or lack of communication. Schedules and maintains records for work orders relating to facility repairs and maintenance. Receives and responds to donation requests from community organizations. Purchase and maintain vending machine supplies and maintenance of vending machines. Handle responsibilities as assigned by Downtown Branch Executive Director. Key Leadership competencies for this position: Functional Expertise Critical Thinking & Decision Making Fiscal Management Engaging Community Collaboration Communication and Influence SAFETY & COMPLIANCE Child Abuse Policies & Prevention The YMCA enforces its policies and practices to prevent child abuse. Allegations or suspicions of child abuse are taken very seriously at the YMCA and will be reported to the proper authorities for investigation. We have abuse reporting procedures, unscheduled visits from supervisors, an open door for parents, and a code of conduct for staff. We minimize opportunities for abuse to occur and we talk with children about personal safety and touching limits. We screen carefully to prevent abusers from being hired. We provide child abuse prevention training to staff including how to conduct yourself for safe practices and termination of employment for employees who fail to report suspicion or failure to follow policies. Employees who failure to support, actively engage in prevention and be forthcoming about concerns or violations of this policy will be subject to discipline, up to and including immediate termination of employment. Background Check: A background check, criminal, work, and reference checks, will be required of any employee at hire and may be repeated during their employment. A barred report, negative report or discovery of false information will result in immediate termination. Alert & Focused: Use of illegal drugs, alcohol, prescribed or over the counter medications and lack of sleep can impact a person's ability to be alert and focused while on duty. Used illegally or inappropriately while off duty may affect employment status. Responsibility, respect, caring, and honesty are core values of the YMCA. Employees involved in any injury found to be work-related may have to submit for a screening for drug and alcohol use. Suspicious behaviors observed while working or in the YMCA or at a YMCA program where the employee would be perceived by others as an employee may also be subject to alcohol and drug screening. Positive results of a drug or alcohol screening will result in termination of employment. Behaviors perceived as unbecoming a YMCA employee may be subject to discipline up to and including immediate employment termination. Qualifications QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and Experience Requirements Bachelor's degree preferred Strong work tenure; 5-10 years' experience supporting C-level executives, preferable in a non-profit organization. Experience and interest in internal and external communications, partnership development and fundraising. Proficient in Microsoft Office (Word, Publisher, Excel, Teams) as well as related platforms like Adobe. Key Characteristics: Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, external partners, and donors. Expert level written and verbal communication skills. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Emotional maturity. Must be creative and enjoy working in an environment that is mission-driven and community oriented. Must have the ability to exercise good judgement in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a balance among multiple priorities Highly resourceful team-player, with the ability to be effective independently. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrates the highest level of customer/client service and response. Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment. Forward looking thinker who actively seeks opportunities and proposes solutions. Cash handling experience preferred Comfortable with technology and open to learning and becoming proficient in electronic and digital platforms and software used by the organization. Have leadership competencies in the identified key areas Ability to learn quickly. Ability to work with integrity, discretion, and a professional approach. Prefer knowledge of, and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.). Ability to complete all required trainings within 60 days of employment, including but not limited to CPR, first aid, Living Our Cause, DCFS Mandated Report, IL Gateway Registry Modules and to maintain these certifications as current as outlined by regulations or requirements WORK ENVIRONMENT & PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to speak concisely and effectively communicate. Be able to communicate using a computer and phone/smart device. The employee frequently is required to sit and reach and must be able to move around the work environment. Physically able to sit at a computer terminal and enter data into the computer and stand at the member welcome center waiting on customers for extended periods. Visual and auditory ability to respond to critical situations ability to act swiftly in an emergency. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust. May require physical effort while reaching with hands and arms, stooping, kneeling, crouching, standing, walking, balancing, bending, leaning, kneeling, walking, and climbing. Lifting and carrying supplies to and from work locations, normally lifting less than 25lbs. The noise level in the work environment is usually moderate.

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers . If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post. Job Description Administrative Assistant - Decatur, IL This is a permanent, non-exempt level position. Job Summary: ADM is seeking a highly organized and detail-oriented individual to join our Engineering & Projects team as an experienced Administrative Assistant, specializing in Project Accounting. This role will support the team by maintaining accounting systems, managing administrative tasks, and assisting with project-related activities to ensure smooth operations and compliance with company standards. Key Responsibilities: Ajera Accounting Software Management: Maintain and update project information in Ajera for the Engineering & Projects team Generate monthly invoices and reports Assist Project Managers and staff with KPI tracking and report generation Approve Ajera timesheets for all Engineering Service (ES) employees and Tech Services contractors Timekeeping and Payroll: Approve ADM timecards for non-exempt employees. Supervise and approve timesheets for temporary contractors in Fieldglass Purchasing and Vendor Management: Process invoices in Coupa Create and receive purchase orders for ES and Tech Services contractors Provide information and coordinate safety boots/glasses for the team Administrative Support: Organize and maintain project files and employee records Assist with new hire onboarding processes Gather information and complete Tax Credit Questionnaires Coordinate travel arrangements for ES and Tech Services personnel Maintain professional certifications and licenses for ES employees Office and Equipment Management: Maintain copiers, plotters, and ES fleet cars, including oil changes, repairs, and mileage reporting Order office and safety supplies as needed Organize the department library, record new books, and file documentation Event and Meeting Coordination: Organize ES department meetings, including room setup, food, and refreshments Plan and coordinate holiday food days, anniversaries, and retirement celebrations Assist management with meeting setups and miscellaneous tasks Records and Document Management: Manage records retention, including requesting boxes, maintaining spreadsheets, and ensuring proper storage Scan drawings and upload them to ProjectWise Download photos from cameras and organize them in ProjectWise Facilities and Seating Assignments: Assist with in-office seating assignments and workspace organization Accounting and Reconciliation: Interface with the accounting team for reconciliations and financial reporting Support financial analysts with cashflow and net income analysis (profit/loss) reporting Required Qualifications: High school diploma or equivalent required Proven experience in administrative support, project accounting, or a similar role Strong organizational and multitasking skills with attention to detail Excellent communication skills, both written and verbal Ability to work independently and collaboratively in a fast-paced environment Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) Preferred Qualifications: Associates or Bachelor's degree in Business Administration, Accounting, or a related field preferred Prior experience in engineering or technical services environments is advantageous Proficiency in Ajera Accounting software, Coupa, and Fieldglass preferred Familiarity with ProjectWise or similar document management systems is a plus Why Join ADM? At ADM, we value our employees and provide opportunities for growth and development. As part of our Engineering Services team, you'll play a vital role in ensuring operational excellence and contributing to the success of our projects. ADM requires the successful completion of a background check. Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours. If hired, employees will be in an “at-will position” and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors. The pay range for this position is expected to be between: $35,400.00 - $66,600.00

Acuren is seeking an Entry Level NDT Assistant for operations in Decatur, IL. LOCAL APPLICANTS ONLY. and will be a fast track to NDT Level II. NDT Assistants will assist in performing calibrations, Nondestructive Tests, and evaluations for acceptance or rejection determinations according to written instructions and record results. Responsibilities Set up and utilize Nondestructive Test equipment Assist Radiographers in the calibration of NDT equipment Assist Radiographers to conduct tests to ensure quality or detect discontinuities (defects) using NDT methods of inspection Record results of inspections Assist performing NDT procedures, carrying equipment and other operations Perform other job related tasks as assigned by management Requirements High School Diploma or equivalent Some college preferred Technical background desired Must be able to have experience, credentials and history to be certified as Trustworthy & Reliable to comply with federal and state regulations, as determined by a thorough background check Motor Vehicle Driving record must meet company standards to drive company vehicles MUST PASS DRUG/ALCOHOL AND BACKGROUND SCREENS PER CLIENT REQUIREMENTS. Benefits Competitive Salary Medical, dental, vision, and supplemental insurance 401K Plan Paid Holidays Paid Time Off Pay Transparency: As per applicable state law the job posting pay range is $15.15-$25.25/hr depending on experience and applicable certifications. Company Overview Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability , Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services. Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 4,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world's largest industrial segments. Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees. #LI-BE1

Heritage Behavioral Health Center - Decatur, IL Salary: $18.50-$22.50/hour Schedule: Full-Time | Monday-Friday, 8:00 AM-5:00 PM Every Other Friday Off - Paid Wellness Day Make a Career Where Your Work Truly Matters Heritage Behavioral Health Center is seeking a detail‑oriented, service‑minded People Services Administrative Assistant to join our dedicated team. If you're passionate about supporting others and want to contribute to meaningful work in mental health and substance use care, we want to meet you! About Heritage Behavioral Health Center Heritage is a mission‑driven Certified Community Behavioral Health Clinic (CCBHC) serving individuals across a multi‑county region. We believe every employee-regardless of their role-plays a part in improving the lives of the people we serve. At Heritage, your well-being matters too. Why You'll Love Working Here Every other Friday off - paid wellness day Collaborative, mission-driven work culture Meaningful work that directly supports community health Organization that values and invests in its team At Heritage, we care about our staff so they can focus on caring for others. Position Overview The People Services Administrative Assistant provides essential administrative and operational support to the People Services (HR) team. This role supports daily HR functions-such as onboarding, personnel file management, employee communication, scheduling, and compliance activities-while maintaining a trauma‑informed, customer‑focused approach aligned with Heritage's mission. You will work closely with leadership, staff, payroll, compliance, and external partners to ensure a positive employee experience and smooth HR operations. Key Responsibilities Provide administrative support including scheduling, correspondence, document preparation, and meeting coordination Assist with onboarding logistics and track required documentation Maintain accurate personnel files and support agency compliance processes Enter and manage employee data in HR systems; assist with basic reporting Serve as a first point of contact for routine employee inquiries Ensure all employee information is handled confidentially and securely Support department collaboration with payroll, compliance, and leadership Assist with agency audits and personnel file maintenance Participate in special projects and perform other duties as assigned Knowledge, Skills & Abilities Strong professionalism, interpersonal skills, and customer service mindset Ability to maintain the highest levels of confidentiality Excellent attention to detail and organizational skills Proficient with Microsoft Office (Word, Excel, Outlook, Teams) Ability to learn HR systems such as ADP and document management tools Understanding of HIPAA, HR confidentiality standards, and compliance practices Strong written and verbal communication skills Ability to manage multiple priorities in a fast-paced environment Demonstrates initiative, problem‑solving, and process‑improvement mindset Education & Experience High school diploma or equivalent required Prior administrative or office support experience preferred HR, healthcare, behavioral health, or social service experience is a plus Valid driver's license, reliable transportation, and insurance required What We Offer Generous Time Off: vacation, sick, personal, and holiday leave Wellness Benefits: paid wellness day every other Friday, EAP, fitness reimbursement Insurance: health, dental, vision, FSA (healthcare & dependent care), and supplemental life insurance Retirement: 401(k) and Roth options Professional Growth: tuition assistance and continuing education opportunities

Nutrien is a leading provider of crop inputs and services, and our business results make a positive impact on the world. Our purpose, Feeding the Future, is the reason we come to work each day. We're guided by our culture of care and our core values: safety, inclusion, integrity, and results. When we say we care, we mean it. We're creating an inclusive workplace where everyone feels safe, has a sense of belonging, trusts one another, and acts with integrity. Nutrien Ag Solutions is the retail division of Nutrien, providing full-acre solutions through our network of trusted crop consultants at more than 2,000 locations in North America, South America, and Australia. For more than 150 years, we have been helping growers achieve the highest yields with the most sustainable solutions possible, offering a wide selection of products, including our proprietary brands: Loveland Products, Inc.; ProvenSeed and Dyna-GroSeed; as well as financial, custom application and precision ag services. Through the collective expertise of our nearly 26,000 employees, we operate a world-class network of production, distribution, and ag retail facilities We efficiently serve growers' needs and strive to provide a more profitable, sustainable, and secure future for all stakeholders. Help us raise the expectation of what an agriculture company can be and grow your career with Nutrien and Nutrien Ag Solutions. What You'll Do:

Job DescriptionBenefits: 401(k) 401(k) matching Competitive salary Paid time off Job Type: Seasonal Pay: $15.50 - $17.00/hour Hours: Monday-Friday 8am 5pm Saturdays 8am 1pm Opportunity for Overtime Experience & Requirements Minimum of a High School Diploma. Must be able to multitask, stay organized, and communicate professionally with clients and team members. Must demonstrate respect for client privacy and adhere to confidentiality protocols. Must pass a background check. Minimum 2 years of office experience, including answering phone calls and direct client interaction. Basic understanding of business operations. Proficiency in Microsoft Word, Excel, Outlook, Zoom. Bonus: Experience with QuickBooks, tax software, or familiarity with the tax industry. Comfortable using office technology (scanners, printers, copiers). Must have reliable transportation. General Duties Handle phone calls, emails, and other basic office communications. Maintain a clean and organized workspace, ensuring sensitive documents are secured daily. Tasks Answer and manage phone calls for both Gillespie and Carlinville offices. Schedule client appointments and manage the calendar. Facilitate client appointments related to tax return preparation, document drop-offs, and pick-ups. Learn the basics of tax return processing. Support small business services during downtime to aid in tax preparation. Train to manage client interactions, primarily with small business clients. Organize and process incoming/outgoing client documents. Ensure all documentation is scanned and uploaded into client software. Assist with bookkeeping, payroll, and sales tax services. Occasional travel to the Carlinville Office to work or check the mailbox.

Centurion is proud to be the provider of comprehensive services to the Illinois Department of Corrections. We are currently seeking a Full-time Staff Assistant to join our team at Lincoln CC in Lincoln, Illinois. The Staff Assistant is responsible for performing administrative duties and supporting program and staff needs by fulfilling routine clerical, secretarial, and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, creating spreadsheets, and providing information to callers for designated behavioral health units. This professional works extensively with Microsoft Office applications, including Word, Excel, and Access. Available Shift: 8:00am to 4:00pm / 40 hours per week Pay rate: $24/hr

Job DescriptionDescription: Administrative Assistant Reports to: Operations Manager Employment Status: Full-Time Work Schedule: Mon-Fri, 7:30am-4:00pm. Excluding Federal holidays; occasional weekend/after-hours may be required based on mission needs FLSA Status: Non-Exempt Position Summary: The Administrative Assistant will provide administrative and clerical support to DHS Federal Protective Service (FPS) Region 5 staff. Work includes document preparation, records management, meeting support, reporting, coordination with help desks, and other administrative support functions. Work is performed independently with minimal direct supervision. The ideal candidate will already align with our core values of SOAR (Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven and Relentless Pursuit of Quality). This position is contingent upon contract award. DUTIES AND RESPONSIBILITIES The essential functions include, but are not limited to the following: Compose, type, and enter information into databases/spreadsheets. Prepare correspondence/documentation/mailing labels; copy data between records; file records. Receive/sort/distribute mail; prepare outgoing mail (including express/online services). Set up meetings/teleconferences (schedule rooms, disseminate details); attend meetings as requested; prepare/distribute agendas; take and distribute minutes; coordinate interoffice communications. Assist with inventory/maintenance/purchase/dissemination of routine supplies. Collect/disseminate GOV mileage and maintenance info monthly/as required. Maintain shared drive folders and hard copy/electronic files (e.g., Facility Security Assessments and related records) as directed. Assemble and disseminate routine reporting requirements on a schedule determined by on-site personnel. Liaison with DHS help desk for IT/telephone services (ticket initiation, follow-up, resolution, close-out). Track assigned case control numbers and route reports for review/approval. Provide support to security management branch programs as required (spreadsheets/report maintenance). Maintain, issue, and control facility keys (issuance, hand receipt, inventory). Timekeeping support duties as directed. Make travel arrangements / coordinate transportation and accommodations; support regional emergencies/taskings/projects as directed. Perform Human Resources administrative functions and tasks as directed. All other duties as assigned. About Us Aldevra was founded in 2009 by current President & CEO Rodney Marshall, a U.S. Marine Corps veteran and minority entrepreneur. The company began by selling foodservice equipment to the federal government and later expanded to include medical equipment and professional services, helping to meet a broader range of customer needs. Today, Aldevra is recognized as a top foodservice equipment dealer in the U.S., specializing in federal government sales while also growing its commercial and e-commerce customer base. Its professional services division provides federal agencies with healthcare professionals, construction and facilities managers and technicians, and administrative support. Whether it's equipment or staffing, Aldevra is committed to delivering high-quality products and timely service at the best value. Recent accolades include: Great Place to Work 2020, 2021, 2022, 2023, 2024, 2025, 2026 HIRE Vets Medallion Award 2021, 2023, 2024 and 2025 VETS Indexes 5-Star Employer for 2024 and 2025 Employer Awards Military Friendly Employer Gold designation 2021,2022,2023,2024, 2025, 2026 Foodservice Equipment Reports 2023, 2024, 2025 Top Dealer Foodservice Equipment & Supplies magazine 2024, 2025 Distribution Giants list RATIONAL 2024, 2025 Premium Partner Award ENERGY STAR Partner Department of Defense Military Spouse Employment Partnership Small Business Partner Army Partnership for Your Success (PaYS) Partner #911 Learn more about us at aldevra.com. Requirements: Security Requirements: Must pass a government background investigation/suitability determination prior to performance. This position requires passing an extensive background check. Workplace Safety and Environment: Safety is a condition of employment. Employees must follow all site safety and security requirements, use required PPE, maintain a clean and safe workspace, promptly report hazards/incidents, and work in a manner that protects themselves, coworkers, and government personnel. Qualifications: High school diploma 5 years of administrative assistant experience Excellent verbal communication skills and telephone manner Excellent and accurate written communication Familiarity with Windows operating systems; online calendars and cloud systems; intermediate to advanced skills Microsoft office products required Excellent attention to detail; accurate data entry Customer Focused and team-oriented work ethic Able to multi-task efficiently and accurately, focusing on quality Veterans and Military Spouses are encouraged to apply. We offer you a generous benefits package including: Medical, Dental and Vision Short Term and Long-Term Disability Life Insurance Paid Time Off Employee 401(k) with company match Professional Team Environment Aldevra is an equal opportunity, E-Verify employer, drug free workplace, and complies with ADA regulations as applicable. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Job DescriptionPeople Services Administrative Assistant Heritage Behavioral Health Center - Decatur, IL Salary: $18.50-$22.50/hour Schedule: Full-Time | Monday-Friday, 8:00 AM-5:00 PM Every Other Friday Off - Paid Wellness Day Make a Career Where Your Work Truly Matters Heritage Behavioral Health Center is seeking a detail‑oriented, service‑minded People Services Administrative Assistant to join our dedicated team. If you're passionate about supporting others and want to contribute to meaningful work in mental health and substance use care, we want to meet you! About Heritage Behavioral Health Center Heritage is a mission‑driven Certified Community Behavioral Health Clinic (CCBHC) serving individuals across a multi‑county region. We believe every employee-regardless of their role-plays a part in improving the lives of the people we serve. At Heritage, your well-being matters too. Why You'll Love Working Here Every other Friday off - paid wellness day Collaborative, mission-driven work culture Meaningful work that directly supports community health Organization that values and invests in its team At Heritage, we care about our staff so they can focus on caring for others. Position Overview The People Services Administrative Assistant provides essential administrative and operational support to the People Services (HR) team. This role supports daily HR functions-such as onboarding, personnel file management, employee communication, scheduling, and compliance activities-while maintaining a trauma‑informed, customer‑focused approach aligned with Heritage's mission. You will work closely with leadership, staff, payroll, compliance, and external partners to ensure a positive employee experience and smooth HR operations. Key Responsibilities Provide administrative support including scheduling, correspondence, document preparation, and meeting coordination Assist with onboarding logistics and track required documentation Maintain accurate personnel files and support agency compliance processes Enter and manage employee data in HR systems; assist with basic reporting Serve as a first point of contact for routine employee inquiries Ensure all employee information is handled confidentially and securely Support department collaboration with payroll, compliance, and leadership Assist with agency audits and personnel file maintenance Participate in special projects and perform other duties as assigned Knowledge, Skills & Abilities Strong professionalism, interpersonal skills, and customer service mindset Ability to maintain the highest levels of confidentiality Excellent attention to detail and organizational skills Proficient with Microsoft Office (Word, Excel, Outlook, Teams) Ability to learn HR systems such as ADP and document management tools Understanding of HIPAA, HR confidentiality standards, and compliance practices Strong written and verbal communication skills Ability to manage multiple priorities in a fast-paced environment Demonstrates initiative, problem‑solving, and process‑improvement mindset Education & Experience High school diploma or equivalent required Prior administrative or office support experience preferred HR, healthcare, behavioral health, or social service experience is a plus Valid driver's license, reliable transportation, and insurance required What We Offer Generous Time Off: vacation, sick, personal, and holiday leave Wellness Benefits: paid wellness day every other Friday, EAP, fitness reimbursement Insurance: health, dental, vision, FSA (healthcare & dependent care), and supplemental life insurance Retirement: 401(k) and Roth options Professional Growth: tuition assistance and continuing education opportunities Include shift schedule