Administrative associate jobs in Springfield, OR - 62 jobs
All
Administrative Associate
Assistant
Office Specialist
Administrative Assistant
Administrative Support Specialist
Administrative Coordinator
Program And Administrative Assistant
Office Administrator
Senior Administrative Coordinator
Administrative Support
Administrative Clerk
Administrative Support Assistant
Administrative Aide
Administrative Assistant Lead
Project Assistant
[WorkStudy] Administrative Aide
Linn-Benton Community College 3.8
Administrative associate job in Albany, OR
Student (Work Study) Special Notes to Applicants: Please note: * As a condition of employment, all new employees are required to be compensated via direct deposit. * Offers of employment are contingent on the applicant having Oregon residency at the time work commences.
* Terms and conditions of employment are subject to the terms outlined in the LBCC Administrative Rules and Board Policies.
* Employment is subject to completion of a post-offer criminal background check.
* Within three days of hire, you will be required to complete the US Department of Homeland Security's Form I-9 confirming authorization to work in the United States of America.
Linn-Benton Community College is a Fair Chance employer committed to inclusive hiring practices.
We welcome applications from individuals with a broad range of lived experiences, including those who have been involved with the justice system. If you are selected as a finalist, a conditional job offer will be contingent upon the successful completion of job-related pre-employment checks. These may include a background check, sex offender registry checks, motor vehicle history check, civil records checks, or other relevant screenings. Please note that background check results do not automatically disqualify a candidate. If you have questions or concerns about the pre-employment check process, please reach out to Human Resources at **********************
LBCC is an Equal Opportunity Educator and Employer.
Position Title: [WorkStudy] Administrative Aide Employment Requirement Criminal Background Check - C4 Division/Department: Healthcare Location Job Summary:
This position will support staff, faculty and students in the Healthcare division. Primary duty expectations are assisting with printing and copier needs, lab laundry, and any projects assigned by faculty, administrative assistants or dean.
Required Qualifications:
Education and Experience:
* Must maintain enrollment in at least 6 credits at LBCC, maintain satisfactory academic progress throughout each term, maintain a cumulative grade point average (GPA) of 2.0 or better, and have financial aid in place to be eligible to work in a Work Study student employee capacity at Linn-Benton Community College
Knowledge, Skills, and Abilities:
* Requires basic computer skills including email, Microsoft Office Suite and Google Office Suite
* Working knowledge of copy machines
* Ability to communicate professionally with a variety of people, including administrative assistants, dean, faculty, and students
* Must be self-motivated, be able to work independently and with others
* May be required to sign confidentiality agreements
* Ability to interact sensitively and effectively with individuals from diverse backgrounds
Preferred Qualifications:
Experience with document editing is preferred.
Physical Requirements and Working Conditions:
* May occasionally lift light to medium weight items, with or without assistance
* Work is performed indoors with minimal exposure to safety and health hazards
* Considerable time may be spent working at a computer
Essential Duties:
* On-campus support of staff and students
* Work well independently and with others
* Provide support working in a Google drive folder
* Follow instructions and other duties as they arise
Applicant Instructions:
Applications submitted to this student recruitment pool are reviewed on an as needed basis. Qualified applicants will be contacted when positions become available.
Please complete the online application and upload or attach the following required documents:
* Resume
U.S. Veterans must attach proof of Veteran Status to their application to qualify for veteran's consideration.
Resources and Tips for Applicants:
* View information about Accessibility in Recruitment and disability accommodations at Linn-Benton Community College at this link.
Proposed Start Date: Full-time or Part-time Number of hours/week: Work Schedule: Regular Posting Date: 11/14/2025 Closing Date: Open Until Filled: No Salary Grade Salary/Rate
$15.13
$15.1 hourly Easy Apply 60d+ ago
Looking for a job?
Let Zippia find it for you.
Schnitzer School of Global Studies Administrative and Executive Support Specialist
UO HR Website
Administrative associate job in Eugene, OR
Department: The Schnitzer School of Global Studies and Languages Classification: Executive Support Specialist 1 Appointment Type and Duration: Regular, Ongoing Salary: $20.98 - $31.63 per hour FTE: .75
Review of Applications Begins
open until filled
Special Instructions to Applicants
A complete application must include:
1. A current resume/CV
2. A cover letter that demonstrates how your skills and experience meet the minimum and preferred qualifications for the position.
3. Three (3) professional references with contact information.
Department Summary
The College of Arts and Sciences (CAS) is the intellectual hub of the University of Oregon, serving nearly two-thirds of all students. Home to more than 800 faculty across 50+ departments and programs in the humanities, natural sciences, and social sciences, CAS is a dynamic and interdisciplinary academic community. Our faculty and advisors work closely with students to develop critical thinking, analytical reasoning, and clear communication skills to address real-world challenges. CAS staff and managers are integral to this work, playing vital roles in supporting academic excellence and advancing the mission of both the College and the University.
CAS is organized into multiple Academic Support Units (ASUs), housing staff and managers who provide administrative, strategic, and operations support to multiple academic departments in CAS.
The Schnitzer School of Global Studies and Languages (Schnitzer School), also known as ASU 1, aspires to draw students to UO by engaging them with cultures, languages, histories, and ways of life across the world. The Schnitzer School's mission is to prepare graduates for their future lives and careers by providing holistic, interdisciplinary perspectives on critical issues and cultural developments that are global and historical in scope. The Schnitzer School provides a career-legible, interdisciplinary curriculum, drawing on the research and pedagogic expertise of faculty in the social sciences and humanities. Customized curricular pathways allow students to acquire foundational skills in the liberal arts and to translate them into real-world abilities. The Schnitzer School is home to a community of students and faculty who value the common transformational experience of immersion in multiple languages and cultures. This shared value forges a collective mission, while honoring the diverse histories, cultures, and disciplines embraced by the Schnitzer School.
Position Summary
The Administrative and Executive Support Specialist ensures the smooth operation of the Schnitzer School of Global Studies and Languages by providing comprehensive administrative, executive, and Schnitzer School-funded event management support. This position collaborates closely with the Schnitzer School leadership team, including the Associate Director, Operations Manager, and Intercultural Experiences Coordinator (IEC), as well as the Executive Director and Center for Global Futures (CGF) Senior Director. Key responsibilities include coordinating data collection and reporting, managing School awards and website updates, and maintaining Schnitzer School listservs.
This position also encompasses executive support functions such as calendar management, meeting coordination, committee support, and travel arrangements for senior leadership. Additionally, the Specialist oversees event planning and execution of Schnitzer School-sponsored programs and conferences, manages itineraries for visitors, and partners with CAS Travel for logistical arrangements.
The Administrative and Executive Support Specialist also supervises student employees in collaboration with the IEC, approving timesheets & leave reports, and supporting the full student worker lifecycle. This position also assists with public outreach initiatives, including social media, publicity, and representation at university events.
Minimum Requirements
• Three (3) years of clerical/secretarial experience which included:
• One (1) year at full performance level performing typing, word processing, or other generating of documents; and
• Lead work responsibility or coordination of office procedures
Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the one year at the full performance level.
Professional Competencies
• Excellent organizational and time management skills, with attention to detail.
• Effective communication skills.
•Ability to work effectively with individuals from diverse backgrounds, in support of an inclusive and welcoming environment.
• Ability to effectively work independently and as part of a team, providing support where needed.
• Proficiency with Microsoft Office 365 software, and the ability to learn new software.
• Ability to apply and implement policies, procedures, rules, and/or regulations, including problem-solving skills, and the ability to exercise sound judgment.
Preferred Qualifications
• Experience in a college or university setting.
• Experience working in Banner Information System or Cognos.
• Experience with communications and/or social media.
• Experience planning and/or conducting special events.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background check.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website.
The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call ************.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.
$21-31.6 hourly 6d ago
Administrative Assistant II
Centene Corporation 4.5
Administrative associate job in Springfield, OR
You could be the one who changes everything for our 28 million members. Centene is transforming the health of our communities, one person at a time. As a diversified, national organization, you'll have access to competitive benefits including a fresh perspective on workplace flexibility.
This is a hybrid role, and candidates for this position must reside within a commutable distance to Springfield, OR.
**Position Purpose:** Provides administrative and staff support to an organizational unit.
+ Schedules appointments and travel arrangements, gives information to callers, and takes dictation
+ Composes memos, transcribes notes, and researches and creates presentations
+ Administers programs, projects, and/or processes specific to the operating unit served
+ Communicates and interprets administrative and operating policies and procedures
+ Assists in the preparation and coordination of records, statistics, and reports regarding operations, etc
+ Serves as administrative liaison with others internally and outside the organization regarding issues related to purchasing, facilities, and operations
+ May use applications and other information systems for reporting and inquiry
**Education/Experience:** High school diploma or equivalent. 2+ years of experience in the field or in a related area. Must be familiar with a variety of the field's concepts, practices, and procedures.
Pay Range: $19.43 - $32.98 per hour
Centene offers a comprehensive benefits package including: competitive pay, health insurance, 401K and stock purchase plans, tuition reimbursement, paid time off plus holidays, and a flexible approach to work with remote, hybrid, field or office work schedules. Actual pay will be adjusted based on an individual's skills, experience, education, and other job-related factors permitted by law, including full-time or part-time status. Total compensation may also include additional forms of incentives. Benefits may be subject to program eligibility.
Centene is an equal opportunity employer that is committed to diversity, and values the ways in which we are different. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristic protected by applicable law.
Qualified applicants with arrest or conviction records will be considered in accordance with the LA County Ordinance and the California Fair Chance Act
$19.4-33 hourly 5d ago
APPAREL/RELIEF ASST DEPT LEADER
Kroger 4.5
Administrative associate job in Eugene, OR
Assist with the management of the department, maximize all financial opportunities, and assume the management responsibilities in the absence of the manager and assistant manager. Role model and demonstrate the Company's core values of respect, honesty, integrity, diversity, inclusion and safety.
Minimum
High school diploma or general education degree (GED) plus a minimum of six months Fred Meyer experience and one-two years related retail experience; or combination of relevant education and experience.
Minimum 18 years of age/19 years of age in Alaska
Ability to pass drug test
Ability to work in a fast-paced environment
Ability to work weekends/nights on a regular basis
Ability to travel independently on a rare basis
Maintain confidentiality
Accuracy/attention to detail
Familiarity with industry/technical terms/processes
Ability to work within set time frames and fixed deadlines
Ability to continue education
Valid driver's license
Desired
Knowledge of Fred Meyer policies, procedures, and organizational structure
Proficiency with Microsoft Word and Excel, Report Management and Distribution System (RMDS), and current Company email
Experience directing/participating on project teams
Working knowledge of alarms, sprinklers, and printers
Sell products to customers; perform cashier functions
Maintain compliance with the following: divisional signing, merchandising, recovery, fixtures usage and maintenance standards, divisional folding/hanging standards, stockroom standards, corporate policies, labor agreements (when applicable), freight receiving and freight stocking standards, and safety guidelines and standards
Verify ads are in stock and perform ad audits
Process and file mail
Maintain compliance with Replenishment Management System (RMS) procedures
Participate in shrink control guidelines and Electronic Article Surveillance (EAS) standards
Maintain awareness of overstock/understock conditions
Follow up on daily tours
Verify daily follow up of Time and Attendance
Maintain awareness of daily sales
Identify and take appropriate action on all maintenance/repair needs
Respond to verbal customer comments/complaints/requests
Complete customer incident and associate incident/accident report forms, when necessary
Process salvage and donations
Complete call backs/verify credits
Access on-line sales information
Process Intersection Transfers
Promote and follow Company initiatives
All store management work with associates to manage all common associate areas (i.e. break rooms and training areas) to make sure they are inviting in appearance and reflect "Our People Are Great"
Must be able to perform the essential functions of this position with or without reasonable accommodation
$37k-46k yearly est. Auto-Apply 2d ago
Administrative Coordinator
Therapeutic Associates 4.2
Administrative associate job in Eugene, OR
#LI-DNI
$43k-63k yearly est. 6d ago
Accounting & Administrative Support Specialist
Broadway Apothecary
Administrative associate job in Eugene, OR
Job DescriptionBenefits:
401(k)
401(k) matching
Opportunity for advancement
Paid time off
Profit sharing
Training & development
At Broadway Apothecary, we hold ourselves to the highest standard.
Broadway Apothecary is the first pharmacy in the state of Oregon and one of the first in the nation to earn the PCAB Seal of Accreditation. Our quality and safety measures set industry standards, and our team is wholly committed to the pursuit of excellence in compounding and patient care.
Broadway Apothecary is looking to add a part-time Accounting & Administrative Support Specialist to our team of professionals. In this position, you will play a critical support role in supporting the accounting and administrative department including accounts receivable and insurance reconciliation. Tasks will vary by day as needed. Part-time position to start but could eventually become a full-time, benefited position.
Learn more about our Pharmacy: *********************************
Responsibilities:
Scan and file as directed.
Data entry.
Run ad hoc reports as directed.
Perform other accounting activities.
Compile and scan source documents
Record payments received
Research any outstanding/unpaid insurance claims
Prepare quarterly statements of open Accounts Receivables
Run business errands as needed.
Use Excel, Word and other Microsoft Office software to make and provide reports to administrative team.
Various supporting tasks (shipping, sorting, labeling, copying).
Assist with special projects as needed.
Compile and keep records of business transactions and office activities of establishment, and performs a variety of other administrative duties, utilizing knowledge of systems or procedures.
Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Preferred Qualifications/ Experience:
Strong desire to learn along with professional drive
Excellent verbal and written communication skills
Experience in document control, record keeping and data management
Experience using Microsoft Office products
Additional Requirements
Candidates must undergo a background check and drug screen.
Must provide references and work history.
Valid drivers license
About our Operations and Benefits
Hours of operation: Monday - Friday 8:30am -- 5:00 pm
401k with employer match
Paid Time Off (PTO)
Eight (8) Paid Holidays Off
$37k-49k yearly est. 27d ago
Life Enrichment Assistant - Part Time Position
Radiant Senior Living 2.8
Administrative associate job in Springfield, OR
HAVE FUN CREATING HAPPY MOMENTS FOR OTHERS!
Do you have the magic that makes people smile? Come join our awesome team! We strive to maintain a care-centered culture that begins with caring for you in the same way we care for our residents. Each individual member of our team plays an extremely valuable role in our community as they use their cheerfulness, enthusiasm, and kindness to care for and brighten the daily lives of the seniors we serve.
WAYS WE CARE FOR YOU
Competitive wages with increased wage scale - Have experience? Find out what you can start at! If you don't have experience, no problem, join our team and grow with us!
Generous benefits package including medical, dental, vision, and supplemental insurance
PTO
Referral bonus program
Flexible Spending Accounts
401(k)
PERKS
Enjoy “Perks at Work” which offers access to 30,000+ national and local employee discounts, online classes, and personal development
Use earned Radiant Bucks to purchase special items
Monthly all-staff meetings with fun events and great prizes
GROWTH
Opportunities for career advancement and promotion
Online and in-person education and training
Education Reimbursement Program
Ongoing training programs and services
THE DIFFERENCE YOU WILL MAKE:
Assist in planning, developing, organizing, implementing, and evaluating activity programs
Encourage residents to participate in scheduled activity programs
Create a positive atmosphere of warmth, personal interest, and fun.
Provide safe, courteous transportation service
Ensure vehicle pre-trip inspections are done prior to each trip
Be a team player and assist in the activities department when there are no transportation needs
WHAT MAKES YOU A GREAT CANDIDATE:
Compassionate, patient, and kind, and have a heart for working with senior adults
Must be at least 21 years of age
Must have a valid driver's license and proof of an excellent driving record and meet Company auto policy requirements in order to drive the van/bus for resident outings
Ability to physically assist residents in need. May require lifting and bending
If you have a heart to serve, a positive attitude, and the desire to learn & grow we would love to talk to you!
To view our Careers Page and learn more about how we fulfill our mission to our residents, families, and team members click here
$29k-33k yearly est. 17d ago
Schnitzer School of Global Studies Administrative and Executive Support Specialist
University of Oregon 3.9
Administrative associate job in Eugene, OR
Apply now Job no: 536290 Work type: Classified Staff Categories: Administrative/Professional, Administrative/Office Support, Foreign Languages/Linguistics Department: The Schnitzer School of Global Studies and Languages Classification: Executive Support Specialist 1
Appointment Type and Duration: Regular, Ongoing
Salary: $20.98 - $31.63 per hour
FTE: .75
Review of Applications Begins
February 3, 2025; position open until filled
Special Instructions to Applicants
A complete application must include:
1. A current resume/CV
2. A cover letter that demonstrates how your skills and experience meet the minimum and preferred qualifications for the position.
3. Three (3) professional references with contact information.
Department Summary
The College of Arts and Sciences (CAS) is the intellectual hub of the University of Oregon, serving nearly two-thirds of all students. Home to more than 800 faculty across 50+ departments and programs in the humanities, natural sciences, and social sciences, CAS is a dynamic and interdisciplinary academic community. Our faculty and advisors work closely with students to develop critical thinking, analytical reasoning, and clear communication skills to address real-world challenges. CAS staff and managers are integral to this work, playing vital roles in supporting academic excellence and advancing the mission of both the College and the University.
CAS is organized into multiple Academic Support Units (ASUs), housing staff and managers who provide administrative, strategic, and operations support to multiple academic departments in CAS.
The Schnitzer School of Global Studies and Languages (Schnitzer School), also known as ASU 1, aspires to draw students to UO by engaging them with cultures, languages, histories, and ways of life across the world. The Schnitzer School's mission is to prepare graduates for their future lives and careers by providing holistic, interdisciplinary perspectives on critical issues and cultural developments that are global and historical in scope. The Schnitzer School provides a career-legible, interdisciplinary curriculum, drawing on the research and pedagogic expertise of faculty in the social sciences and humanities. Customized curricular pathways allow students to acquire foundational skills in the liberal arts and to translate them into real-world abilities. The Schnitzer School is home to a community of students and faculty who value the common transformational experience of immersion in multiple languages and cultures. This shared value forges a collective mission, while honoring the diverse histories, cultures, and disciplines embraced by the Schnitzer School.
Position Summary
The Administrative and Executive Support Specialist ensures the smooth operation of the Schnitzer School of Global Studies and Languages by providing comprehensive administrative, executive, and Schnitzer School-funded event management support. This position collaborates closely with the Schnitzer School leadership team, including the Associate Director, Operations Manager, and Intercultural Experiences Coordinator (IEC), as well as the Executive Director and Center for Global Futures (CGF) Senior Director. Key responsibilities include coordinating data collection and reporting, managing School awards and website updates, and maintaining Schnitzer School listservs.
This position also encompasses executive support functions such as calendar management, meeting coordination, committee support, and travel arrangements for senior leadership. Additionally, the Specialist oversees event planning and execution of Schnitzer School-sponsored programs and conferences, manages itineraries for visitors, and partners with CAS Travel for logistical arrangements.
The Administrative and Executive Support Specialist also supervises student employees in collaboration with the IEC, approving timesheets & leave reports, and supporting the full student worker lifecycle. This position also assists with public outreach initiatives, including social media, publicity, and representation at university events.
Minimum Requirements
* Three (3) years of clerical/secretarial experience which included:
* One (1) year at full performance level performing typing, word processing, or other generating of documents; and
* Lead work responsibility or coordination of office procedures
Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the one year at the full performance level.
Professional Competencies
* Excellent organizational and time management skills, with attention to detail.
* Effective communication skills.
* Ability to work effectively with individuals from diverse backgrounds, in support of an inclusive and welcoming environment.
* Ability to effectively work independently and as part of a team, providing support where needed.
* Proficiency with Microsoft Office 365 software, and the ability to learn new software.
* Ability to apply and implement policies, procedures, rules, and/or regulations, including problem-solving skills, and the ability to exercise sound judgment.
Preferred Qualifications
* Experience in a college or university setting.
* Experience working in Banner Information System or Cognos.
* Experience with communications and/or social media.
* Experience planning and/or conducting special events.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background check.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website.
The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call ************.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.
$21-31.6 hourly 7d ago
Assist Mngr Trainee Sutherlin Burger King
Ambrosia QSR
Administrative associate job in Sutherlin, OR
Assistant Manager The Assistant Manager role at Ambrosia QSR supports the overall operations of a single restaurant. Assistant Managers must have open availability, work full-time, and be scheduled to work shifts that complement the General Manager's schedule (opposing days and shifts). They serve as the right hand to the General Manager and will participate in ongoing development training to foster internal growth within the company. Assistant Managers should possess strong coaching skills, be proficient in all workstations, and have a solid understanding of shift control responsibilities. They must also be capable of handling administrative tasks as requested.
Job Responsibilities
Team
* Recruit, train, and develop new and existing team members while adhering to training plans, procedures, and systems established to meet targeted goals
* Coordinate team meetings, including pre-shift and safety committee meetings
* Lead by example, fostering a "guest first" mindset and outstanding service
* Ensure compliance with all applicable local, state, and federal regulations, including but not limited to break laws, minor employment laws, safety policies, sick leave policies, timekeeping, and scheduling
* Ensure a safe and inclusive work environment free from harassment, discrimination, and retaliation, and promptly report any concerns or complaints to the General Manager and Human Resources
Guests
* Greet every guest warmly and promptly, creating a welcoming atmosphere
* Strive to provide an exceptional experience for every guest on every visit, addressing any issues with positivity and sound judgment
* Regualarly walk through the resteaurant to check on guests, inquire about their dining experience, and ensure the building's interior and exterior is inviting and safe
* Stay informed about the local market trends and community needs to make guest-centric decisions
Operations
* Oversee compliance with all food safety regulations and restaurant safety procedures, with clear postings as required
* Adhere to local marketing plans, ensuring staff are properly trained and prepared for promotions using materials provided by the franchisor
* Enforce policies, procedures, and best practices to maintain a safe and positive work environment
* Ensure daily food safety standards and operational procedures are consistently met
* Maintain open communication with the general manager and leadership as needed
Profitability
* Ensure all food is prepared fresh to order, following company recipes, and accurately record all items in the POS system
* Oversee inventory management by performing regular stock checks and placing orders as needed, while maintaining cost standards
* Monitor staffing levels throughout the day to ensure accurate payroll and timekeeping
* Manage labor costs to maximize profitability while maintaining employee productivity
* Oversee proper use of equipment, small wares, and products
* Conduct regular equipment functionality checks and enforce safety rules and regulations
* Follow company policies and procedures for cash handling to ensure accuracy, security, and compliance with financial guidelines
Education and Work Experience
* High school diploma or equivalent
* Serv Safe training & certificate
* Prior experience with a POS System
* 1-2 years of hands-on food or retail management experience
Qualifications and Skills
* Authorized to work in the United States
* Must be at least 18 years of age
* Ensure compliance with all required training as mandated by local, state, and federal laws, as well as company policies, to maintain operational and regulatory standards
* Maintain a working cell phone and effectively communicate via text, phone calls and emails
* Intermediate or higher proficiency in Microsoft 365
* Strong communication and leadership skills, with the ability to collaborate effectively
* A responsible team player, demonstrating punctuality, proper attire, and respect for others
* Experience in a fast-paced office environment with shifting priorities is a plus
* Engage in hands-on leadership with a strong focus on growth and development of people
* Be able to work with, coach, and develop a diverse group of people from different backgrounds and with varying strengths
* Demonstrate the core Cultural Foundations of Energy, Engagement, Empathy, and Execution through all interactions with both internal and external stakeholders
Work Environment and Physical Requirements
The work environment is fast-paced, high-energy, and dynamic, requiring the ability to multitask and remain organized under pressure. You will be working in a team-oriented atmosphere, collaborating with other members of the team to ensure smooth restaurant operations. This role involves frequent interaction with customers, creating a welcoming and efficient dining experience. The restaurant environment includes both indoor and outdoor areas, and you may be required to stand, walk, and move throughout the shift. Safety and cleanliness are top priorities, and all staff members are expected to follow health and safety protocols. Flexibility in working hours, including nights, weekends, and some holidays, is required.
REQUIRED Personal Protective Equipment (PPE):
Boots (oil/heat resistant for fryer filter)
Gloves (oil/heat resistant for fryer filter)
Apron (oil/heat resistant for fryer filter)
Face Shield (oil/heat resistant for fryer filter)
Heat Resistant Gloves (oil/heat resistant for fryer filter)
Cut Resistant Gloves (slicing equipment)
Oven Mitts (heat resistant for ovens)
Broiler Gloves (heat resistant for ovens)
Benefits
* Medical - United Healthcare and Kaiser
* Voluntary Life Insurance, Dental and Vision - United Healthcare
* Company Paid Life Insurance - United Healthcare
Flexible Spending Accounts - Medical, Limited Dental & Vision, Dependent Day Care
* Matching 401(K) and Roth retirement savings plans - age 20 or above
* Vacation Time - 10 days a year
* Floating Holidays - 3 days a year
* Sick Time - 1 hour for every 30 hours worked, no waiting period
* Direct Deposit
* Monthly Bonus
Quarterly Bonus
* Flexible Scheduling
Growth Opportunities
* Complimentary meal for each shift worked
The information provided here is not intended to be a comprehensive list of the job duties and responsibilities, nor is it intended to cover all the necessary skills for the position. Management reserves the right to assign or reassign duties at any time. The responsibilities outlined in this may change as needed.
This Assistant Manager supersedes any earlier versions approved by Ambrosia QSR. It is not intended to create a written or implied employment contract. Ambrosia QSR operates as an at-will employer, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause. Ambrosia QSR is an equal opportunity employer.
I acknowledge that I have received and reviewed the Assistant Manager job description and understand that I am responsible for effectively carrying out the essential functions outlined, regardless of any circumstances described.
Employee Signature _________________________________________
Employee Name _________________________ Date _______________
$25k-35k yearly est. 43d ago
HSG OFFICE SPECIALIST 2
Community Services Consortium 3.3
Administrative associate job in Albany, OR
SUPERVISION RECEIVED: Works under the general direction of the Program Manager. . Responsible for a variety of complex administrative and clerical operations.
ESSENTIAL FUNCTIONS/ DUTIES & RESPONSIBILITIES
The duties listed are intended only as illustrative examples of the various types of work that may be performed by individuals in this classification. Any of the following duties may be performed. These examples are not necessarily performed by all incumbents and do not include all specific essential functions and responsibilities the incumbent may be expected to perform.
Provides advanced and specialized clerical support to Program Manager, professional or technical staff.
Prepares documents, correspondence, reports, or other materials on general and technical subjects; may transcribe oral or written material. May compose correspondence in accordance with standard procedures.
May attend meetings, record minutes, and prepare agendas.
May function as principal administrative support for a division or program area.
May receive funds and issue receipts. May operate and maintain a billing system for a functional area, office, or program.
May maintain inventories of equipment and supplies.
Performance of other duties as assigned.
Regular attendance is a requirement of this position.
Maintain a professional and courteous manner and the ability to work harmoniously with other employees and the general public.
QUALIFICATIONS & REQUIREMENTS
EDUCATION AND EXPERIENCE:
High school diploma or equivalent, plus three months of responsible clerical experience; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of modern office practices and procedures. Proficiency in the MS Office suite of products. Knowledge of business English, spelling, grammar, punctuation, arithmetic, and routine bookkeeping procedures. Operation of office equipment including photocopy machines, multi-line phone systems and personal computers. Skill in taking notes and transcribing oral or written materials. Ability to learn assigned tasks rapidly and to adhere to prescribed routines and established departmental policies. Ability to plan, organize and complete work in a timely manner. Ability to perform work with initiative and independent judgment and to use resourcefulness and tact in public contacts. Ability to maintain complex clerical records and to prepare accurate reports. Ability to understand and apply guidelines to a variety of operational requirements. Ability to express ideas clearly, both orally and in writing.
SPECIAL REQUIREMENTS:
Must pass a criminal history background investigation; however, a conviction of a crime may not necessarily disqualify an individual from this classification. Possession of or ability to obtain a valid Oregon driver's license required.
WORK ENVIRONMENT/ WORKING CONDITIONS/ PHYSICAL DEMANDS
The work environment and working conditions described here are representative of those that are typical of the job and must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job is typically performed in an office environment under usual office working conditions. The noise level in the work area is typical of most office environments, with telephones, personal interruptions, and background noises. In the performance of job duties, the employee is frequently required to sit; talk or hear; walk; use hands to handle or feel objects, tools, or controls; and reach with hands and arms.
$30k-36k yearly est. 23d ago
Hospice Admininistrative Assistant / Intake Support
Suncrest Hospice 4.2
Administrative associate job in Eugene, OR
Why Suncrest At Brighton/Suncrest Hospice our goal is to change the expectation of hospice care in your area by providing exceptional care and service to our patients. This is achieved by allocating the resources to increase our staff to patient ratios, thereby increasing clinical visits while lowering clinician caseloads. We are proud to be a Community Health Accreditation Partner (CHAP) certified hospice. If you have a commitment to providing the highest quality of care to patients and their families, we would like to hear from you!
Benefits
* Actual Work/Life Balance
* Pay range is $19-$23 per hour + monthly bonus opportunities
* Competitive Pay
* Benefits Package including Medical, Dental, and Vision insurance
* Paid Time Off
* 401k plan with employer match and 100% vesting after 90 days of employment
* A culture with an emphasis on appreciating and valuing the team member
* The opportunity to be part of a rapidly growing national company, with possible position upgrades
Details
The Administrative Assistant will handle various administrative tasks in our front office area by reporting to and assisting the Office Manager. This role plays an extremely important part in communicating effectively with patients, co-workers and other team personnel, with the continued goal of fulfilling Brighton's/Suncrest's mission in providing the highest quality of care and customer service to our patients, their families and our referring sources.
Qualifications
* A self-motivated team player with strong and effective communication skills
* Demonstrate accuracy and thoroughness; looking for ways to improve and promote quality.
* Monitor and self-correct own work processes and outcomes as well as apply feedback from others to improve performance.
* Has the capability to balance team and individual responsibilities; exhibit objectivity and openness to others' views, contributing to building a positive team spirit by putting the success of the team above his/her own interests.
* Possesses an extraordinary ability to multi-task in a fast-paced, deadline driven environment.
* Has great attention to detail, technological proficiency including extensive software/computer skills, great customer service skills, and a general understanding of administrative principles and the expectations associated.
* Able to type 50 words per minute
* High School Diploma
* Completed 1-2 years of business college preferred
$19-23 hourly Auto-Apply 20d ago
Administrative Clerk
Anbtx9835
Administrative associate job in Albany, OR
Part-Time Administrative & Accounting Assistant
20-30 hours per week
We are looking for a detail-oriented and reliable Administrative & Accounting Assistant to join our team in the automotive industry on a part-time basis. The ideal candidate is organized, accurate, and comfortable working with numbers and various software tools.
Responsibilities:
- Post invoices and maintain accurate accounting records
- Complete daily deposits and reconcile accounts
- Track expenses and assist with basic bookkeeping
- Work closely with our CPA during tax time
- Support general administrative tasks as needed
- Utilize Excel confidently for reports, tracking, and data entry
- Work within additional software tools as needed (DMS, QuickBooks, etc.)
Schedule & Pay:
- Part-time: 20-30 hours per week
- Flexible scheduling available
- Competitive pay based on experience
If you're dependable, motivated, and looking for a great part-time opportunity, we'd love to hear from you. Please send your resume and a brief introduction.
Qualifications
Requirements:
- Previous accounting or bookkeeping experience
- Strong proficiency in Excel (formulas, spreadsheets, organization)
- Familiarity with accounting software is a plus
- Excellent attention to detail and strong organizational skills
- Ability to work independently and be proactive
- Good communication skills and comfort working with a CPA when required
$31k-39k yearly est. 17d ago
Cashier Assistant (Front End)
Costco Wholesale Corporation 4.6
Administrative associate job in Eugene, OR
California applicants: Please click here to review the Costco Applicant Privacy Notice. The jobs listed are examples of the typical kinds of positions that Costco may hire for when openings exist. The listing does not mean that any positions are currently open or available at Costco.
Position Summary:
Packs member orders into boxes and transfers items to a separate cart for cashiers. Performs cleanup, cart retrieval, merchandise restocking and runs for items as directed.
For additional information about pay ranges, click here.
We offer a comprehensive package of benefits including paid time off, health benefits (medical/dental/vision/hearing aid/pharmacy/behavioral health/employee assistance), health care reimbursement account, dependent care assistance plan, short-term disability and long-term disability insurance, AD&D insurance, life insurance, 401(k), and stock purchase plan to eligible employees.
$32k-36k yearly est. 5d ago
Office Administrator
Caliber Collision 3.7
Administrative associate job in Eugene, OR
Service Center
Eugene
Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center's consistent application of all Caliber Standard Operating Procedure's through ongoing training and monitoring.
OUR OFFICE ADMINSTRATOR FOR THIS POSITION CAN MAKE UP TO:
$18 - $20 per hour!
BENEFITS OF JOINING THE CALIBER FAMILY
Benefits from day one: Immediately eligible for medical, dental and vision
Industry Comparable Pay - Paid weekly and eligible for overtime
Paid Vacation & Holidays - Can begin accruing day 1
Career growth opportunities - we promote from within!
A career for life: You'll gain hands-on experience within a production shop.
REQUIREMENTS:
2+ years of experience within a customer facing environment
1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred)
Must have a valid driver's license and be eligible for coverage under our company insurance policy
ABILITES/SKILLS/KNOWLEDGE
Effective verbal and written communication skills
Ability to navigate multiple software systems, i.e., Microsoft Office Suite
Work through competing priorities and adapt easily to a fast-paced environment
Ability to provide personable, friendly customer service to internal and external customers
Caliber is an Equal Opportunity Employer
$18-20 hourly Auto-Apply 8d ago
Philanthropy Assistant
Peacehealth 4.1
Administrative associate job in Springfield, OR
PeaceHealth is seeking a Philanthropy Assistant for a Full Time, 1.00 FTE, Day position. The salary range for this job opening at PeaceHealth is $25.49 - $38.18. The hiring rate is dependent upon several factors, including but not limited to education, training, work experience, terms of any applicable collective bargaining agreement, seniority, etc.
**Job Summary**
This position provides direct fundraising, executive coordination, and board of director support for the PeaceHealth Foundations. Responsibilities include ongoing executive planning and office coordination. This role is responsible for helping to oversee medical center specific stewardship programs which includes rounding and recognition events. The position also assists in the execution of the annual caregiver campaign, along with pre and post activities. Assists in meeting specialized fundraising goals, and contributes to the achievement of the organization's vision, mission and strategic objectives by providing special project and executive support. Supports an executive(s) by managing calendars, correspondence, meeting and agenda preparation, interfacing with foundation board members, while providing business solutions and associated services to philanthropic projects. Works with high-net-worth individuals, foundations, and corporations. Networks extensively with many of the organization's leadership and health system stakeholders and represents their supervisor and the health system in a positive and professional manner.
**Essential Functions**
+ Independently, or in consultation with their supervisor, develops plans needed to carry out assigned projects and activities; establishes methods and schedules to implement and maintain activities for the executive. Exercises extensive independent judgment to reflect and match executive's leadership style.
+ Facilitates, and performs administrative functions in support of meetings of executive groups (board, committees, campaigns) as assigned. Support activities include collection and preparation of draft agendas; prioritizing items in consultation with executive to finalize agenda; dissemination of meeting materials; coordination of meeting records, evaluations and follow-up reports.
+ Oversees the coordination of the office of the executive they support. Assures a logical flow for scheduling of activities, including preparation and planning time. Works independently to schedule meetings, travel and outside commitments. Assures that the executive has the materials needed for meeting obligations in advance of appointments through maintenance of confidential department files.
+ Interfaces with internal stakeholders in advancement services, and hospital and system leadership to ensure timely and accurate communications and activities with donors and board members. Enhances administrative functions to improve and align with fundraising strategies and stewardship of donors, including fund disbursements, acknowledgement letters and database upkeep.
+ Composes and coordinates writing, editing and communications tasks. This includes initiating and drafting correspondence; recording minutes of meetings and telephone conference calls; compiling information and preparing summary reports; overseeing and prioritizing incoming or outgoing mail and messages and preparing information for presentation or publication. Exercises independent judgment and decision-making in handling incoming and outbound information and material.
+ Supports the executive through positive communications and relations with internal and external customers in an environment that is open and inviting. Maintains relationships with and responds to contacts from internal and external customers (such as internal leadership, board members, board committee members, consultants) and others related to the foundation with the purpose of exchanging information, scheduling meetings and communicating confidential and non-confidential matters.
+ Interfaces with donors, granting agencies, and corporations. Rounds on patients as requested as part of the grateful patient program.
+ Oversees the coordination of foundation activities which includes but not limited to board retreats, educational forums, donor stewardship activities and board education.
+ Assists with the execution and direct fundraising as part of the caregiver campaign and serves in a lead role on the fundraising committee.
+ Coordinates patient rounding program for the foundation including working with clinicians, visiting Friends of the Foundation patients, and ensuring HIPAA compliance for foundation staff team.
+ Assists in the execution of board and donor cultivation and stewardship events for the foundation.
+ Performs other duties as assigned.
**Qualifications**
**Education**
+ Associate Degree Preferred: or equivalent combination of education and applicable experience.
**Experience**
+ Minimum of 3 years Required: Previous experience in a professional office environment, with demonstrated experience coordinating staff, projects, providing customer service and other administrative tasks. and
+ Preferred: Previous work in healthcare or a fundraising environment strongly preferred.
**Credentials**
**Skills**
+ Excellent verbal and communication skills across mediums. Ability to customize communication strategies based on a wide range of audiences.
+ Interpersonal skills to establish and maintain good working relationships with diverse groups, including caregivers, physicians, donors, boards, volunteers and administrators.
+ Strong organizational and time management skills and meticulous attention to detail; the ability to set, negotiate, and meet priorities and produce high-quality work.
+ Experience using software packages such as Microsoft Office Suite, SharePoint, Sale Force, Teams, Raiser's Edge and Visio.
+ Good organizational, critical thinking and analytical skills.
+ Team player who has a commitment to, upholding and demonstrating the values of PeaceHealth (Stewardship, Communication, Respect, Collaboration). Possesses the qualities of integrity, industry, and curiosity.
+ Ability to travel within assigned network and occasionally to other locations in the PeaceHealth service area.
+ Self-motivation and ability to advance work independently.
**Working Conditions**
Lifting
+ Consistently operates computer and other office equipment.
+ Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
+ Sedentary work.
Environmental Conditions
+ Predominantly operates in an office environment.
Mental/Visual
+ Ability to communicate and exchange accurate information.
+ The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
PeaceHealth is committed to the overall wellbeing of our caregivers: physical, emotional, financial, social, and spiritual. We offer caregivers a competitive and comprehensive total rewards package. Some of the many benefits included in this package are full medical/dental/vision coverage; 403b retirement plan employer base and matching contributions; paid time off; employer-paid life and disability insurance with additional buyup coverage options; tuition and continuing education reimbursement; wellness benefits, and expanded EAP and mental health program.
See how PeaceHealth is committed to Inclusivity, Respect for Diversity and Cultural Humility (********************************************************************************************************************************** .
For full consideration of your skills and abilities, please attach a current resume with your application. EEO Affirmative Action Employer/Vets/Disabled in accordance with applicable local, state or federal laws.
REQNUMBER: 122326
$28k-34k yearly est. 57d ago
Administrative Support - Cottage Grove #209
Les Schwab Tire Centers 4.3
Administrative associate job in Cottage Grove, OR
Job Description:Sales & Administration (Clerical & Sales Support)
The Sales & Administration position is responsible for performing Administration duties related to store accounting and operations, assisting in the sales of tires and wheels to customers, providing excellent customer service and completing work according to company policies, procedures, and the Code of Conduct.
Primary Responsibilities:
Greeting customers; discussing customer needs and answering questions related to merchandise, vehicle repairs, and other issues; providing product and service quotes and referring customers to other qualified employees as necessary. Assists in store accounting and bookkeeping procedures; assists in the administration of Les Schwab credit program; assists with store inventory; and picking up merchandise and parts as required. Provides excellent customer service; promotes store sales; asks questions to identify customer wants and needs; refers customers to other qualified employees as necessary.
Experience:
Les Schwab offers opportunities for a variety of skills, with on-the job training.
Qualifications:
Valid driver's license; excellent customer service skills and the ability to work in a rapid pace environment; occasional lifting up to 20 pounds; continuous standing and walking
Pay and Benefits:$14.85 - $24.50
For full time positions after eligibility criteria are met, benefits include:
Quarterly Bonus
Medical, dental, vision, and life insurance
Company-funded retirement plan
Paid time off
Short- and long-term disability
Employee discount
Tuition Assistance
Benefits are subject to change at any time and governed by plan documents and Company policy.
Higher minimum wage applies in applicable locations.
$31k-38k yearly est. Auto-Apply 24d ago
Imaging Office Specialist
Imaging 4.8
Administrative associate job in Albany, OR
Responsible for greeting patients, answering phones, appointment scheduling for multiple modalities / exams, disseminating accurate prep information and ensuring that all background information is available for walk-in and call-in patients. Perform basic PACS media room duties and handle payments.
Responsibilities:
Will participate and maintain a culture within The Corvallis Clinic consistent with the content outlined in the Service and Behavioral Standards Handbook. To this end, employee will be expected to read, have familiarity, and embrace the principles contained within.
Secure from walk-in patients, call-in patients, and from other medical personnel scheduling appointments the appropriate information according to the exam required, communicate accurate prep information back. Convey co-payment requirements as necessary.
Prior to appointments, assemble vital information by securing all orders from outside facilities and from the Clinic. Retrieve operating reports from hospitals when needed.
Act as cashier in handling payments and co-payments.
Competently use all aspects of the radiology system as it relates to processing patients, scheduling exams, ICD-10 coding, and faxing. Competently use Athena and PACS systems for information retrieval, authorization verification and setting up special financial class arrangements as necessary.
Provide training for new IOS Staff in the department and ancillary staff outside the department as needed.
Escort patients to the appropriate department dressing area, and assist them in undressing, dressing, and using the restroom when necessary.
Responsible for making sure medical record release form are filled out accurately by following HIPAA guidelines.
Participate as requested by the department manager or supervisor in special projects and be actively involved in the ongoing review and improvement of department processes.
Education, licensure and experience:
Medical Office Specialist certification or 3 years equivalent front desk clinic experience preferred.
Knowledge and skills:
Good planning and organizational skills.
Well-developed interpersonal and communications skills.
Professional appearance and manner.
Computer literate.
Ability to work in stressful situations and the ability to negotiate effectively.
Ability to work compatibly with physicians, patients, and other staff.
Perks and Benefits:
Work-life balance is a top priority at The Corvallis Clinic
8 holidays + 2 floating holidays = 10 Paid Holidays! Early release on Christmas Eve and New Year's Eve
Generous Personal Leave Accrual
Benefits: Medical w/ HSA or HRA, Dental, Flexible Spending Acct (FSA)
Employer contribution to HSA and HRA (when enrolled in Medical Plan)
Employer paid Long Term Disability (LTD), Basic Life/AD&D, Employee Assistance Program (EAP)
Voluntary Benefits (Vision, Life Insurance and AD&D, Pet Insurance, Aflac, Legal Shield)
Retirement - 401k eligible and auto enrolled after 90 days, 100% vested from day 1, with clinic match after 1 year (w/hours requirement) and Discretionary Profit Share after 2 years (w/hours requirement)
Pay on Demand (up to 2x per month)
Casual Fridays (with clinic approved attire)
Year-round employee engagement events and festivities
Team centered culture, delivering exceptional medical care with compassion and a commitment to service
$28k-34k yearly est. 60d+ ago
Office Specialist 1
Oregon State University 4.4
Administrative associate job in Corvallis, OR
Details Information Department Horticulture (AHT) Classification Title Office Specialist 1 Job Title Office Specialist 1 Appointment Type Classified Staff Job Location Corvallis Benefits Eligible Not benefits eligible Remote or Hybrid option? Yes Employment Category Regular Job Summary
This recruitment will be used to fill one part-time (approximately 16 hours per week) Office Specialist 1 position for the Department of Horticulture at Oregon State University.
This position will provide assistance and support related to training events statewide for the Oregon State University (OSU) School Integrated Pest Management (IPM) Program.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
* Top 1.4% university in the world
* More research funding than all public universities in Oregon combined
* 1 of 3 land, sea, space and sun grant universities in the U.S.
* 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
* 7 cultural resource centers that offer education, celebration and belonging for everyone
* 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
* 35k+ students including more than 2.3k international students and 10k students of color
* 217k+ alumni worldwide
* For more interesting facts about OSU visit: *****************************
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
* Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
* Free confidential mental health and emotional support services, and counseling resources.
* Retirement savings paid by the university.
* A generous paid leave package, including holidays, vacation and sick leave.
* Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
* Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
* Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU's safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive.
2025 Best Place for Working Parents Designation!
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
30% General Office Support
* Responsible for duplication of flash drives, print training materials, assemble training packets, print Certificates of Completion, create sign-in sheets and name tags.
* Reserve training locations and act as liaison to ensure appropriate equipment, rooms, and seating are available.
* Arrange for catering at training events.
* Contact prior participants via phone calls and emails to remind them of registration deadlines.
* Apply for continuing education credits with the Oregon Department of Agriculture, and others as appropriate, for participants.
* Assist with on-site logistics at two to five large training events each year.
* Provide excellent and empathetic customer service while engaging in the clerical and administrative support duties for internal and external customers. This includes, receiving and routing incoming calls and inquiries from public and OSU employees as necessary, sorting and distributing incoming mail and faxes, posting notices, and creating signage as needed or directed, while engaging in culturally appropriate and inclusive communication.
35% Record Processing
* Maintain Salesforce Customer Relationship Management System, make changes to clientele data (such as payment status, contact information, registration/attendance status, organization name) as needed.
* Track training registration changes.
* Transcribe/tabulate training evaluations.
20% Bookkeeping
* Receive checks from the Program Leader, track payments and deliver these payments to Financial Strategic Services (FSS).
* Mail invoices to attendees, receive invoices from contracted trainers and vendors, and deliver invoices to FSS.
* Responsible for set up of caterers as vendors with FSS.
10% Information and Assistance
* Responds to inquires via telephone and email about training events or directs inquires as necessary.
* Provides information to general public and institutions about available services.
5% Other duties as assigned
What We Require
Completion of courses or training in Office Technology; OR One year of general clerical experience which included typing, word processing, or other generation of documents; OR An equivalent combination of training and experience.
What You Will Need
Demonstrated ability to communicate successfully and inclusively, both in writing and verbally, with a diverse audience.
Demonstrated ability to provide excellent customer service to a diverse and broad group of internal customers with varying backgrounds, needs, and identities.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
Proficiency in the use of Microsoft PowerPoint, Excel, and Word or comparable software programs.
Demonstrated ability to communicate effectively orally and in writing.
Demonstrated ability to work independently and cooperatively within a team; maintain schedules and meet deadlines.
Excellent attention to detail.
Experience in planning/organizing events.
Experience in education or outreach programs.
Working Conditions / Work Schedule
Work hours are flexible (averaging 16 hours per week), with the exception of peak times during the annual school IPM coordinator training season. Partial work from home options are possible after the first four months of employment.
Frequent interaction with clientele via email and phone.
Work at a computer.
Travel to training sites with overnight stays up to five times per year.
Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min Salary $18.06 Max Salary $24.99 Link to Position Description
********************************************************
Posting Detail Information
Posting Number P05509CT Number of Vacancies 1 Anticipated Appointment Begin Date 02/26/2026 Anticipated Appointment End Date Posting Date 01/16/2026 Full Consideration Date 01/26/2026 Closing Date 01/29/2026 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants
To ensure full consideration, applications must be received by January 26, 2026. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact:
Tim Stock
*************************
************
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at **********************************.
Supplemental Questions
$18.1-25 hourly Easy Apply 11d ago
Office Admin Full Time
Powersource Telecom
Administrative associate job in Albany, OR
PowerSource Telecom, Inc. Job Summary We are seeking an Office Admin to join our team. In this role, you will accurately transfer information into our database system. Your responsibilities may include verifying data, updating existing information, entering new information, creating spreadsheets, and other administrative tasks. There will be phones and emails to navigate, as well as receipts and invoices to manage. The ideal candidate is an accurate typist with attention to detail and excellent computer skills. Additionally, you'll log and keep track of equipment movement.
Responsibilities
Use keyboard, optical scanners, or other office equipment to transfer information into the database system
Collect information directly from clients, employees, management, and enter information into the database
Create accurate spreadsheets in Google Sheets and Dropbox
Inventory management (heavy equipment, tools, materials, etc.)
Create reports or otherwise retrieve data from database
Perform regular backup of data
Maintain an organized filing system of original documents
Phone and email management
Regular use of Quickbooks Online accounting software
Qualifications
High school diploma/GED
Previous experience as Office Admin or in a similar position is preferred
Skilled in Quickbooks Online, Dropbox, and Google Workspace
Understanding of databases
Familiarity with standard office equipment such as computers, scanners and printers
Excellent verbal and written communication skills
Attention to detail
Benefits/Perks
Career Growth Opportunities
Health Insurance
Retirement Plan
About us
We are a growing Telecom construction company based in Alaska. We have just expanded into the PNW, and have based our new warehouse in Albany, Oregon. For more info on our company, please head over to our website at **************************
Compensation: $19.00 per hour
About Us We're a minority business company. Our technician has over twenty years' experience in telecommunication field. Power source telecom in North Slope oil field, Power plant, Oil refinery. All construction projects and remote sites communications systems. Power source Telecom also provides comprehensive telecommunication services for government federal/state industry and other heavy industries in the State of Alaska. We are experienced, capable, and qualified to provide the services described below.
All phase constructions
Alaska Electrical commercial contractor.
AC/DC Back up power system.
Temp communication for remote site project.
Celluar GSM & LTE Installatin and Service
Central office and Earth station Networks main frame system
Communications Tower and Installation and Service
Satellite network : certify Hughes net and star band
OSP/ISP copper category
OSP/ISP fiber optic cables
OSP/ISP coaxial cable
Terminating, splicing and testing fiber optic cables system
Operations and maintenance service
CATV: Dish network, Hughes net.
CCTV: Pelco, March.
VOIP Digital and analog telephone system.
Emergency restore and repair stand by
Fire/security Alarm system.
$19 hourly Auto-Apply 60d+ ago
Part Time Assistant
Pacsun Careers 3.9
Administrative associate job in Eugene, OR
Join the Pacsun Community Pacsun is dedicated to delivering an exclusive collection of the most relevant brands and styles to a community of inspired youth. Through partnerships with brands such as adidas, Brandy Melville, Essentials Fear of God, our own brands, and many more.
Our Pacsun community believes in and understands the importance of using our voice, platform, and resources to inspire and bring about positive development. Our program PacCares supports and partners with organizations that align with our internal and external initiatives surrounding mental health, diversity, and equality. Join the Pacsun Community.
Learn more here: LinkedIn- Our Community
About the Job:
The Assistant Store Manager assists the Store Manager in leading a customer focused, top-line sales driven, profitable and productive store location. The Assistant Store Manager must also inspire and motivate others by exhibiting core value behaviors-including a customer focused selling culture, and ensuring the execution of the Store's KPl's. Assistant Managers also must hold store employees accountable to following all policies and procedures.
A day in the life, what you'll be doing:
· Displays a customer-focused mindset at all times and ensures all team members deliver an engaging, positive and authentic customer experience
· Handles customer situations in compliance with policy and procedures, attempts to "solve for yes" and escalates issues as appropriate
· Maintains a clean and well organized store, promoting a safe working and shopping environment to maximize the customer experience
· Shares feedback from customers with the leadership team to improve the overall customer experience
· Performs as the floor supervisor role as needed to cover non-peak periods (breaks etc.)
· Delivers an engaging, positive and authentic customer experience with all customers
· Displays a customer-focused mindset at all times and ensures all team members deliver an engaging, positive and authentic customer experience
· Holds self and others responsible for the accomplishment of all operational tasks
· Coaches and provides feedback on Sales Associate's performance
· Supports associate engagement by recognizing and rewarding outstanding performance
· Provides direction to associates to ensure understanding of company directives and standards
· Prioritizes and delegates tasks to meet all operational needs
· Supports and executes visual directives and maintains visual standards set by the company
· Drives efficiency in all operational store processes
· Maintains merchandise flow, filling and presentation standards throughout the store and stockroom
· Maintains a clean and well organized stockroom and store, promoting a safe working and shopping environment to maximize the customer experience
· Ensures all store associates follow all policies, procedures and all Safety Program practices
· Reflects the PacSun brand by demonstrating passion and affinity for product, brands, fashion and trends
· Inspires and motivates others by consistently exhibiting core value behaviors
· Demonstrates willingness, aptitude, and initiative to learn what is unknown about product, brands, fashion and trends
What it takes to Join:
· Passion for product, brands, fashion and trends
· High School Diploma or equivalent preferred
· Effective written, verbal and presentation skills
· Strong communications skills
· Excellent time management skills
· Proficient in math and possesses strong computer skills
Developing the Community/ Leadership Qualities:
· Operate with the highest level of conduct, integrity, and confidentiality; setting the example for leaders and associates.
· Develop and nurture strong cross functional partnerships; driving business results and inspiring a culture of transparency, collaboration, and accountability.
· Serve as a Pacsun advocate in the industry and marketplace.
· Recruit, identify, develop, and retain talent that delivers performance excellence.
· As a manager, serve as a leader of company culture, norms, and conduct.
· Ability to balance a strong management presence with a high level of approachability, encouraging and eliciting associate feedback and interaction.
Physical Requirements:
The physical demands described here are representative of those that are required by an associate to successfully perform the essential functions of this job.
· The associate must frequently lift and/or move up to 20 pounds and occasionally lift and/or move up to 35 pounds.
· The associate must frequently sit/stand for long periods of time and climb ladders as needed.
· While performing the duties of this job, the associate is regularly required to talk or hear. The associate is frequently required to sit; stand; walk; use hands to finger, handle or feel; as well as reach, twist or squat.
· Ability to maneuver around sales floor, stockroom and office areas.
· Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus.
· Ability to work in open environment with fluctuating temperatures and standard lighting.
· Hotel, Airplane, and Car Travel may be required SM and above roles only.
Position Type/Expected Hours of Work:
This is a part-time position. Ability to work a range between 20-40 hours per week is required. As a National Retailer, flexibility with work schedule (able to work weekends, nights, peak holiday periods) is required.
Other Considerations:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the associate for this job. Duties, responsibilities and activities may change at any time with or without notice. Reasonable accommodations may be made to qualified individuals with disabilities to enable them to perform the essential functions of the role.
How much does an administrative associate earn in Springfield, OR?
The average administrative associate in Springfield, OR earns between $18,000 and $45,000 annually. This compares to the national average administrative associate range of $23,000 to $51,000.
Average administrative associate salary in Springfield, OR