Administrative Associate jobs in Tamiami, FL

Executive Assistant to Brand Director We're looking for a sharp, dedicated Executive Assistant to support the Brand Director of our fast-growing fashion brand. This is a key role for someone who thrives in high-responsibility environments and finds purpose in helping others move faster, clearer, and more effectively. The right person is proactive, highly organized, and calm under pressure. You know how to keep things moving without needing to be asked twice-because you think ahead, spot gaps early, and solve problems before they slow anyone down. You enjoy being close to leadership and take pride in being the one who makes everything run smoothly-from scheduling to shoot coordination to personal support. This an unique opportunity for someone looking for stability and growth at the same time. Primary Responsibilities Executive Support - Own the Brand Director's calendar, priorities, and daily flow - Coordinate communication, meetings, and internal/external requests - Handle confidential information with professionalism and discretion Calendar & Travel Management - Manage Google Calendars for the Brand Director and two team leads - Schedule meetings and ensure all logistics are confirmed in advance - Book and manage business and personal travel with clear itineraries Creative & Production Coordination - Assist with logistics for photoshoots: scheduling, travel, team, and food logistics - Communicate with agencies, photographers, and locations - Prepare structured shoot schedules and confirm all needs ahead of time Business Operations Support - Track timelines, launches, and follow-ups with key departments - Help simplify and organize internal processes - Support internal accountability and keep things on pace Personal Life & Errands - Book appointments, manage reservations, and handle gifting or errands - Support work-life integration by managing overlapping responsibilities - Free up mental space for the Brand Director by removing distractions General Support & Availability - Step in wherever needed across business and personal matters - Be open to occasional support outside standard hours - Prioritize solutions, stay adaptable, and move with urgency when needed Travel & On-Site Support - Travel with the Brand Director for photoshoots, meetings, or events (local & international) - Handle logistics, expense tracking, and day-of support - Keep team schedules aligned and logistics tight while on location Candidate Requirements - 5-7 years as an Executive Assistant or similar high-level support role - Strong experience managing travel, calendars, and fast-moving logistics - Clear, professional communicator (written and verbal) - Proficiency in Google Suite (Calendar, Docs, Sheets), Slack, etc. - High level of emotional intelligence, integrity, and discretion - Resourceful, sharp, and naturally detail-oriented - Comfortable in fast-paced, changing environments - Great at organizing people and moving parts for high-volume moments Why This Role Matters & How To Succeed This role isn't just about task management-it's about protecting the Brand Director's time, focus, and energy so the business can keep growing with clarity and speed. You'll be a key partner in the day-to-day, with real impact on how efficiently the company runs. As the brand grows, this role will grow with it. Note: This is the Brand Director's first time working with an EA. We're looking for someone who can take initiative, own their lane, and bring structure without needing much direction or hand-holding. Salary & Compensation - $70,000/year - Paid time off + 7 major holidays + seasonal clothing - Work laptop provided - Access to leadership and real growth opportunities in a values-driven brand

*Histology Assistant - Skin & Cancer Associates* Platinum Dermatology Partners - *Aventura, FL* *Who We Are:* *Platinum Dermatology Partners* is a network of high-quality dermatology clinics that focus on collaborative and innovative ideas to drive growth. We offer general dermatology, cosmetic, medical, plastic surgery, and cancer screening treatments. We have over 145 clinics, over 350 providers, and more than 2300 employees in clinics across Texas, Arizona, California, Nevada, and Florida. We are a rapidly growing company that allows our doctors to focus on providing exceptional care without worrying about the operational side of the business. Our core values focus on collaboration, ownership, respect, excellence, authenticity, and integrity. Our purpose is to empower the practice of exceptional dermatology. *Company Conformance Statements:* * In the performance of their respective tasks and duties, all employees are expected to conform to the following: * Perform quality work within deadlines with or without direct supervision. * Interact professionally with other employees, customers, and suppliers. * Work effectively as a team contributor on all assignments. * Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations. *Position purpose:* As a _*Histology Lab Assistant*_, you will be responsible for clerical and technical duties to assure timely, accurate and efficient distribution of pathology slides.. *Responsibilities/Duties/Functions/Tasks*: * Accessioning cases. * Accurate filing of blocks and unstained slides daily * Responsible for morning slide turn out and accurate routing of slides for pathologists (also checking off slides in LIS/QC). * QC check of block to slide before turn out * Filing of IHC and special stains slides. * Answering Histology phones and troubleshooting calls from pathologists. * Ultra reagent maintenance * Proper disposal of recycle materials & trash as needed * Assists pathologists and histologists as needed * Ability to learn Histology skills including embedding, microtomy, and special stains. * Works and communicates cooperatively with team members to identify and complete lab responsibilities and meet department goals. Participates in department activities to improve patient care/lab systems, shares new information with all team members attends team meetings and effectively orients/mentors new staff as requested. * Maintains current knowledge and skills applicable to job assignment through continuing education or professional organizations. Follows all procedures and policies and demonstrates competency and proficiency as required. * In addition to the responsibilities described above, the role may include other responsibilities and duties as assigned on occasion, based upon Platinum Dermatology needs or requirements. * Follows safety standards in all aspects of performance of the above functions, reports/removes unsafe equipment and attends safety education sessions. *Education:* * High School Diploma or GED is required. * Florida Histology License and ASCP certified is required. * A bachelor of science degree is preferred. *Qualifications:* * Previous Accessioning and LIS experience a plus * Associate Degree or higher preferred. * One year in a medical laboratory is preferred. * Knowledge of handling chemical and biohazardous material is desired. * Basic knowledge of biology and medical terminology. * Additional considerations will be given to those with an earned Bachelor of Science degree, with a human anatomy course, biology, and chemistry obtained from an accredited institution. * Medium work-exerting 20 to 50 pounds of force occasionally, and/or 10 to 25 pounds of force frequently. * Involves constant standing, walking, sitting, and movement. * All work will be performed within the laboratory and in close proximity to electrical instruments, computers, and other laboratory equipment and chemicals. *Our competitive benefits package includes the following:* * Medical, Dental, and Vision insurance * Short-term/Long-term disability * Life and other voluntary plans * 401(k) plan * Employee Referral Program * Paid Time-Off * Company-Paid Holidays *Equipment Operated:* Standard office equipment including computers, fax machines, copiers, printers, telephones, etc. *Physical Requirements:* Must possess manual dexterity to operate office machines including computer and calculator; stooping and bending to handle files and supplies; and mobility to complete errands or deliveries. Includes handling of sharps and chemicals. *Equal Employment Opportunity:* *Platinum Dermatology Partners *is committed to a policy of equal employment opportunities for applicants and Employees. Employment decisions will comply with all applicable laws prohibiting discrimination in employment, including Title VII of the Civil Rights Act of 1964, The Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act of 1990, the Immigration and Nationality Act, the California Fair Employment and Housing Act, and all other applicable state and federal laws. *Platinum Dermatology Partners* does not permit discrimination of any type against an employee because of any of the following legally protected characteristics: gender, race, color, religion, country of origin, mental disability, physical disability, marital status, gender identity, gender expression, ancestry, genetic information, medical condition, age, sexual orientation, or pregnancy. _*Please note, that any offer of employment is contingent on the successful completion of pre-employment background checks.*_ _*No phone calls or agencies, please.*_ _*INDHP2*_ Job Type: Full-time Benefits: * 401(k) * 401(k) matching * Dental insurance * Employee assistance program * Employee discount * Flexible spending account * Health insurance * Health savings account * Life insurance * Paid time off * Vision insurance Medical Specialty: * Dermatology * Pathology Schedule: * Day shift Education: * High school or equivalent (Required) Experience: * Histology: 3 years (Required) * embedding: 3 years (Required) * Laboratory: 2 years (Required) * Specimen collection / processing: 2 years (Required) * Dermatology: 1 year (Preferred) Ability to Commute: * Aventura, FL 33180 (Required) Work Location: In person

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide comprehensive support to ensure efficient operation of the office, assisting CEO with various administrative tasks. This role requires excellent communication skills, a proactive approach, and the ability to manage multiple priorities effectively. Responsibilities Keep the executive's calendar organized by scheduling and adjusting meetings, appointments, travel, and personal events - making sure there are no conflicts and everything runs smoothly day to day. Proactively flag time-sensitive or high-priority tasks. Provide hands-on tech support as needed, including dialing into virtual meetings, troubleshooting device issues, and assisting with emails, documents, and other digital tools to bridge the generational tech gap. Maintain a secure record of personal and business account logins and passwords. Coordinate meetings, project timelines, and cross-functional priorities by liaising with internal department heads. Track and obtain necessary signatures for invoices and approvals across multiple entities (Eventstar, Aloyd, personal) Liaise with legal counsel for contract review and signature routing on behalf of the executive. Submit purchase and donation receipts and documentation to the accountant. Prepare and submit required Eventstar documentation for setting up new memberships, accounts, and third-party vendor relationships, ensuring all forms are complete and properly filed. Research and book domestic and international flights with a strong understanding of airline programs and benefits, leveraging travel memberships, points programs, and perks to enhance executive experience. Check in executive for flights, optimize seating, and manage travel changes quickly and efficiently. Coordinate home projects including deliveries, installations, and vendor appointments. Research, hire, and offboard household service providers (e.g., landscaping, pool maintenance, etc.) Oversee household vendor payments and maintain expense documentation. Supervise and provide direction to the housekeeper. Conduct consumer research and source products or services. Coordinate couriers and time-sensitive deliveries. Maintain a secure record of personal account logins and passwords. Submit receipts and records for personal purchases to the Executive's Accountant. Track relevant expense categories when needed. Requirements Proven experience as an Administrative Assistant or in a similar role is preferred. Proficiency in Microsoft Office Suite, particularly Outlook Calendar for scheduling purposes. High level of discretion and confidentiality Experience in personal assistant roles or providing executive administrative support is a plus. Proactive, with strong critical thinking and decision making skills. Excellent computer literacy with the ability to learn new software quickly. Tech savvy and organized, with experience using scheduling, travel, and workflow tools. Strong written and verbal communication skills. Comfortable navigating both professional and personal priorities with equal attention.

Our client, a confidential asset management firm specializing in personal injury and damages-related investments, is seeking a full-time Administrative Assistant to join their Miami Beach office. This is an exciting opportunity to support a team of seasoned finance and legal professionals in a dynamic, fast-paced environment. Responsibilities: Process invoices and handle vendor communications Communicate directly with business partners Take notes during meetings and support scheduling needs Download, organize, and maintain digital files Order and manage office supplies and general administrative tasks Requirements & Qualifications: 1 years of full-time office experience (law firm, hedge fund, private equity, VC firm, or similar environment preferred) Bachelor's degree preferred Highly organized, polished, and professional demeanor Self-starter with a proactive attitude and eagerness to learn Miami Beach office five days a week (hours typically 9-5 or 8:30-5:30) Compensation & Benefits: Salary: $65,000-$70,000 DOE Discretionary bonus Full benefits package Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

A successful small law firm has an exciting growth opportunity for an Administrative Assistant. Excellent work environment and beautiful office. They are looking to hire immediately. This is a growth opportunity. Must have 1+ years as a an Administrative Assistant/Recepionist Excellent computer skills-Microsoft Office Bilingual is a mandatory The individual must be resilient under pressure Starting pay is $22.00 per hour QUALIFIED CANDIDATES NEED ONLY APPLY

Beacon Hill Legal's client a national law firm is seeking a Temporary-to-Hire Administrative Assistant to join their team in Coral Gables. The ideal candidate will create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and efficiency. This role requires someone who is proactive, highly organized, and thrives in a fast-paced legal office setting. Key Responsibilities: * Manage all incoming/outgoing mail and packages; open, sort, and distribute to staff promptly. * Ensure general office cleanliness and coordinate necessary repairs. * Maintain kitchen areas throughout the day: stock supplies, clean, run/load dishwasher, and maintain the refrigerator. * Keep conference rooms clean and organized; manage scheduling and prioritize room bookings. * Oversee and maintain office equipment (copiers, printers, postage machines, etc.). * Order and maintain inventory of office and printing supplies. * Assist with organizing internal events and celebrations. * Act as the first point of contact for visitors and employees. * Serve as liaison with building management and communicate updates to staff. * Coordinate with HR and IT on new hire onboarding and terminations (FOBs, directories, security, etc.). * Maintain and update vendor lists, supply inventories, and service contracts. * Provide general administrative support across teams, including data entry and special projects. * Assist with administrative team expenses and reporting. * Coordinate FedEx/mailing case tracking with the finance team. * Monitor and respond to emails in the shared administrative inbox. Qualifications: * Excellent verbal and written communication skills * Strong time management and the ability to meet deadlines * Proactive problem-solver with independent judgment * Thorough knowledge of office administration systems and procedures * Strong organizational and multitasking skills * Proficient in Microsoft Office Suite and quick to learn new systems * Accurate and efficient data entry capabilities For immediate consideration, please submit your resume in Word format. We look forward to working with you! Desired Skills and Experience Beacon Hill Legal's client a national law firm is seeking a Temporary-to-Hire Administrative Assistant to join their team in Coral Gables. The ideal candidate will create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and efficiency. This role requires someone who is proactive, highly organized, and thrives in a fast-paced legal office setting. Key Responsibilities: * Manage all incoming/outgoing mail and packages; open, sort, and distribute to staff promptly. * Ensure general office cleanliness and coordinate necessary repairs. * Maintain kitchen areas throughout the day: stock supplies, clean, run/load dishwasher, and maintain the refrigerator. * Keep conference rooms clean and organized; manage scheduling and prioritize room bookings. * Oversee and maintain office equipment (copiers, printers, postage machines, etc.). * Order and maintain inventory of office and printing supplies. * Assist with organizing internal events and celebrations. * Act as the first point of contact for visitors and employees. * Serve as liaison with building management and communicate updates to staff. * Coordinate with HR and IT on new hire onboarding and terminations (FOBs, directories, security, etc.). * Maintain and update vendor lists, supply inventories, and service contracts. * Provide general administrative support across teams, including data entry and special projects. * Assist with administrative team expenses and reporting. * Coordinate FedEx/mailing case tracking with the finance team. * Monitor and respond to emails in the shared administrative inbox. Qualifications: * Excellent verbal and written communication skills * Strong time management and the ability to meet deadlines * Proactive problem-solver with independent judgment * Thorough knowledge of office administration systems and procedures * Strong organizational and multitasking skills * Proficient in Microsoft Office Suite and quick to learn new systems * Accurate and efficient data entry capabilities For immediate consideration, please submit your resume in Word format. We look forward to working with you! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Restaurant Operations Assistant: Catch Miami Beach is looking for a talented Restaurant Operations Assistant who has experience. We are looking for a team member who is passionate about hospitality and is task orientated. Responsibilities: The Operations Assistant is a very important role in the restaurant where you are expected to support the Chef and Management Teams with administrative tasks. You will be responsible for payroll, invoicing, daily sales reconciliation, and other similar assignments. Beyond that, you are expected to use your skill, knowledge, and personality to provide a great work environment for our employees. Qualifications: · Have 1-2 years of Operations Assistant experience in a high volume, fine dining establishment · Are organized and proficient at multitasking · Are a reliable, flexible team player willing to learn and adapt to new situations · Have strong verbal communication skills · Are committed to perfection and have a genuine passion for hospitality · Thrive in a fast-paced environment and work well under pressure

About the Job The Office Coordinator is responsible for ensuring the smooth operation of daily office activities, front desk management, vendor coordination, facility upkeep, security access management, and administrative support to the Corporate Executive Team. This role plays a critical part in maintaining a welcoming, efficient, and secure environment for employees and visitors. This position requires proficiency in English and Spanish Responsibilities Front Office Management Serve as the primary point of contact for office-related inquiries and external visitors. Manage front office operations, including handling incoming calls, correspondence, and scheduling for customers, suppliers, and internal team members. Maintain a professional and welcoming reception area. Receive visitors at the Miami office and organize the logistics to properly welcome them. Organize meeting rooms, ensuring the conditions for efficient meetings. Facilities Management Oversee the maintenance and upkeep of the office suite, ensuring a clean, safe, and functional environment. Manage building and security access, including distributing badges, maintaining usage reports, and serving as backup for security camera management and access control systems. Responsible for the facilities day-to-day operations; such as distributing building access keys and back-up to security access cards, etc. Research, coordinate, and maintain relationships with vendors for services such as vending machines, cleaning services, coffee machines, and other office amenities. Regularly evaluate service contracts to ensure quality and cost-effectiveness. Supplies Purchasing Monitor and manage inventory levels for office supplies and equipment. Research, source, and purchase supplies to ensure cost-effectiveness and quality. Manage relationships with suppliers and negotiate favorable terms as needed. Administrative Support Provide comprehensive administrative support to the Corporate Executive Team, including calendar management, meeting coordination, and document preparation. Assist with travel arrangements, expense reporting, and event planning as required. Handle confidential information with discretion and professionalism. Process Improvement Identify and implement opportunities to enhance office operations and efficiency. Develop and maintain office procedures and best practices to streamline workflows. Qualifications and Experience High school diploma or equivalent; Associate's degree or higher preferred. Previous experience in reception or administrative roles. Skills/Knowledge Requirements Proficient in English and Spanish, with exceptional written and verbal communication skills tailored to diverse audiences. Demonstrates strong ability to prioritize tasks, manage time effectively, and maintain order in a dynamic environment. Works effectively across all levels of the organization, fostering a culture of teamwork and cooperation. Skilled in Microsoft Office Suite (Word, Excel, Outlook) to create documents, manage correspondence, and organize data efficiently. Delivers a high level of support and responsiveness, ensuring satisfaction for both internal and external stakeholders. Upholds a high standard of personal integrity, with the ability to handle sensitive and confidential information responsibly and professionally. We offer a competitive salary plus benefits that include: Medical, Dental, Life Insurance and Employee Assistance Program Paid Time Off (Sick & Vacation), 18 Company paid holidays 401K plan with company match Employee Referral Bonus Open and team-oriented work atmosphere Career development and advancement opportunities

Here at Grant Cardone Enterprises, it's our mission to positively transform companies by providing leaders and salespeople with the very best business and sales training so they can become masters of their crafts, build unified cultures, and drive revenue and profit so they can help build a better future. We help small sized to Fortune 500 companies reach new revenue targets by finding overlooked opportunities and customizing the business process to be more effective. Our vision is to reach every individual across the world, and give them the right tools to help them 10X their life. We are seeking a highly organized and proactive Admin Assistant to support our Sales Team. This role will focus on assisting the team with various administrative tasks, sales-related activities, and project management duties. The ideal candidate will have strong communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Key Responsibilities: Sales Support: Assist the sales team with the preparation of sales reports, presentations, and proposals. Maintain and update customer databases and CRM software. Monitor and track sales orders, ensuring they are processed in a timely manner. Help schedule meetings, calls, and appointments for the sales team. Project Management Assistance: Assist in coordinating sales projects, ensuring deadlines are met. Collaborate with internal teams to ensure smooth project execution. Track project progress and provide status updates to the sales team and relevant stakeholders. Manage project-related documentation, such as contracts, proposals, and timelines. Administrative Support: Answer and direct sales-related inquiries via phone or email. Coordinate travel arrangements and expenses for the sales team. Organize and maintain sales department files and records. Assist with preparing and reviewing contracts and sales agreements. Sales Metrics and Reporting: Generate and distribute weekly, monthly, and quarterly sales performance reports. Analyze data for trends and provide insights to the sales team. Assist in the preparation of sales forecasts and help maintain accurate sales tracking systems. Team Collaboration: Act as a liaison between the sales team and other departments such as marketing, finance, and operations. Help organize sales meetings, webinars, and team-building activities. Maintain strong communication with the sales team to identify areas where administrative support is needed. Qualifications: Proven experience in an administrative role, preferably within a sales or project management environment required. Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and CRM software (HubSpot, etc.). Excellent organizational and time-management skills. Strong attention to detail and ability to multitask. Effective written and verbal communication skills. Ability to work independently as well as in a team-oriented environment. Desired Skills: Experience with project management tools. Basic knowledge of sales processes and procedures. Familiarity with data analysis and reporting. This position is fully onsite in our office in Aventura, only candidates living on a commutable distance will be considered. In accordance with our pre-employment processes and Drug-Free Workplace program, your employment is contingent upon a negative drug screen and satisfactory background check. Cardone Enterprises is an equal opportunity employer. All employment decisions, including hiring, promotion, discipline, or discharge, are based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other protected status under federal, state, or local law. Only candidates who are 18 years of age or older will be considered for this position, in accordance with legal and operational requirements.

We are seeking a responsible Administrative Assistant to join our team on a full-time basis. This role involves performing a variety of administrative and clerical tasks, making the Administrative Assistant a key representative of our organization. The ideal candidate will have experience with Building Permit Processing, QuickBooks, and Microsoft Office, along with excellent oral and written communication skills to effectively engage with our clients. Strong problem-solving abilities, organizational skills, and a collaborative attitude are also required. The primary objective of this role is to provide administrative support to the company owner, handling routine tasks, and fulfilling other essential duties as needed. Duties and Responsibilities: Collaborate closely with management to support office operations and ensure smooth functioning. Build and maintain relationships with customers, handling routine tasks such as phone calls, scheduling, and managing email and mail correspondence. Assist with special projects as assigned, contributing to various initiatives and tasks. Support media and marketing campaigns to enhance company visibility and outreach. Demonstrate the ability to work both independently and as part of a team, adapting to different work environments. Maintain clear and effective communication with the team to provide detailed information about job requirements, expectations, and change orders. Attend and actively participate in weekly company meetings. Qualifications: Prior experience as an administrative assistant or in a similar role is preferred. Excellent communication skills, both verbal and written. Proven ability to collaborate effectively with others. Proactive and self-motivated with a strong work ethic. Positive attitude, dependable, and capable of following instructions accurately. Exceptional attention to detail and strong organizational skills. What we offer: Full time employment Work/life balance Company merch Weekends off Stable working hours, earning potential, and bonus pay

Employment Type: Full-time, on-site Starting Salary : $20/hr + (DOE) VIP Executive Search is representing a growing and dynamic construction company specializing in high-end commercial and residential projects. We are seeking an organized and proactive Administrative Assistant to join their team. This is an excellent opportunity for someone with entry to mid-level experience looking to grow their career in a fast-paced, professional environment. What You'll Do Provide day-to-day administrative support to the office and project management teams. Answer phones, greet visitors, and handle incoming/outgoing correspondence. Prepare and maintain project files, contracts, change orders, and other documentation. Assist with scheduling meetings, coordinating calendars, and booking travel arrangements as needed. Track and order office supplies; maintain organized office spaces. Support the accounting team by processing invoices, expense reports, and purchase orders. Assist with bid preparation, subcontractor communication, and document collection. Perform other general office duties as assigned to ensure smooth operations. What You'll Bring High school diploma or equivalent required; Associate's or Bachelor's degree preferred. 1-3 years of administrative experience, ideally in construction, real estate, or a related field. Strong organizational and time management skills; ability to prioritize tasks effectively. Excellent verbal and written communication skills. Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and comfort learning new software. Attention to detail and a proactive, can-do attitude. Ability to work independently and as part of a collaborative team. Bilingual - English/Spanish Why Join? Be part of a growing, reputable construction company with a commitment to excellence. Gain exposure to high-profile projects and the opportunity to learn the industry. Work in a supportive, professional, and team-oriented environment. APPLY TODAY #HiringNow #AdministrativeAssistant #EntryLevelJobs #MidLevelJobs #ConstructionCareers #MiamiJobs #VIPExecutiveSearch #WeAreVIP #ApplyToday #CareerGrowth #JoinOurTeam

New Edge Associates is collaborating with a reputable banking partner that is currently hiring a detail-oriented and customer-focused temporary Branch Administrator in Miami, FL. The Branch Administrator will float around the Doral, 8th street, South Miami, and Bird Road branches and support the Operations Coordinator in all aspects of branch operations and report directly to the Business Banking Manager. You will also ensure operational excellence, compliance with regulatory requirements. Responsibilities • Manage and oversee daily branch operations, including opening and closing procedures, cash management, and compliance with bank policies. • Supervise and mentor branch staff, conducting performance evaluations, training, and professional development initiatives. • Collaborate with the Branch Manager to implement branch goals, sales strategies, and productivity plans. • Drive sales performance by assisting in setting individual and team sales targets, tracking progress, and implementing performance improvement plans when necessary. • Maintain strict adherence to banking regulations and policies, including BSA, AML, FATCA, and other regulatory guidelines. • Assist the Branch Administrator in developing strategic plans for market growth, product rollouts, and branch initiatives. • Demonstrated ability to lead, coach, and motivate staff to achieve performance goals and uphold service standards. • Experience in hiring, training, and evaluating employees, with a focus on developing a cohesive and high-performing team. • Strong sales management skills with a track record of meeting or exceeding business development goals. • Comprehensive understanding of banking regulations, including BSA, AML, FATCA, and CIP. Qualifications • Bachelor's degree in business administration, Finance, or related field preferred. • Five (5) to ten (10) years of experience in banking, with at least three (3) years in a supervisory or leadership role. • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and banking software applications. • Familiarity with CRM tools and data analysis for sales and performance tracking. • Bilingual (English/Spanish) for client interactions and community engagement.

Minimum Qualifications Bachelors degree. One year of administrative experience is required. Additional administrative experience may substitute for the required college education on a year for year basis. Preferences Experience in hearings and arbitration processes, and Excel. Recruitment Notes This job involves advanced administrative work performing various administrative functions in the Department's Retail Customer Services Division Account Management Services Section. Under Implementing Order, WASD Rules and Regulations, Any Customer of the Department who wishes to dispute the accuracy, amount, or calculation of any water and sewer service billing, credits, or denial thereof may request an administrative hearing. The position is responsible for managing the Administrative Hearings. These are civil proceedings scheduled through the Miami-Dade County Clerk of the Court per the Miami-Dade County Code. The incumbent represents the Department in these proceedings and is responsible for explaining the Department's actions under the Department's Rules and Regulations Rules and Regulations. The incumbent is responsible for the receipt audit of customer hearing requests. The duties include researching account history, billing, and communications and evaluating the merits of customer disputes. The Administrative Officer is also responsible for assembling a hearing package, including the account chronology, support documentation, and a summary of the Department's actions and explanations of applicable rules and regulations for management review and presentation. The employee performs some analytical work on the section's performance measures outlined by management. Incumbents exercise some independent judgment in devising and installing new work methods, interpreting rules, regulations, and procedures, and making recommendations to superiors. Supervision may be exercised over clerical and technical employees who assist in various phases of administrative operations.

Open Requirements for Person with Disability Role- Billing Executive Work Mode- Work from Office Interview Mode- Walk in Interview Experience- 3-5 Years Ctc- 4-6LPA Disability Type- Locomotor Disability, Low Vision, Hard of Hearing, Dwarfism, Muscular Dystrophy, Blood Disorder Job Description- 1. Prepare picking list and share with dispatch team 2. Prepare invoices for customer 3. Prepare report for billing as per management requirement 4. Ensure accounts teams has all up to date data Qualifications Diploma and B.E Additional Information All your information will be kept confidential according to EEO guidelines.

Job Description Job Title: Executive Personal Assistant to CFO Department: Administration Reports To: Chief Financial Officer (CFO) Position Type: Full-Time, Contract 1099 Job Summary: The Executive Personal Assistant to the Chief Financial Officer (CFO) requires a dynamic, dedicated, and highly organized individual who can manage a range of important personal tasks and collaborate on business tasks with efficiency and discretion. Responsibilities include managing the CFO's personal schedule, coordinating personal travel, handling administrative tasks, managing the personal estate & residences, overseeing the management of pets, running daily errands, coordinating small events & gatherings and assisting with vehicle fleet management. The ideal candidate will be adaptable, proactive, sharp, a problem solver, task & results oriented, and able to maintain confidentiality while ensuring the CFO's daily operations run smoothly. This is a full-time position that demands flexibility and a high level of commitment. The Executive Personal Assistant to the CFO will provide comprehensive support, ensuring smooth and efficient operations in both professional and personal aspects of the CFO's life. This role requires a high level of discretion, proactive planning, and the ability to handle various tasks simultaneously. Duties and Responsibilities: Personal Support: Manage and coordinate the CFO's personal schedule, appointments, and meetings. Assist with administrative tasks, including email management, document preparation, signatures and filing. Organize and coordinate travel arrangements, including flights, accommodations, events and itineraries. Coordinate personal scheduling, including personal appointments, social engagements, and family commitments. Plan and organize personal trips, including researching destinations, booking travel, and arranging activities. Run and manage various errands such as grocery shopping, picking up packages, and other necessary supplies. Procure and prepare gifts for personal and professional occasions. Research, gather information and present options so that decisions can be made. Estate & Vehicle Management Coordinate vehicle care and maintenance, including scheduling services, cleaning, repairs, new purchases, etc. Manage household tasks, including minor cleaning, house inventories, incoming mail & packages and organization. Coordinate with Vendors & Subcontractors on house related matters, upgrades and small repairs & maintenance. Pet Care Management: Provide pet care services, including feeding, walking, watching, and work with professional groomers. Schedule and attend veterinary appointments. Ensure a safe and healthy environment for pets. Flexibility and Availability: Be available outside of regular working hours for urgent tasks and emergencies. Adapt to changing priorities and schedules as needed. Qualifications: Proven experience as a personal assistant or in a similar role. Excellent organizational and time-management skills. Strong communication and interpersonal abilities. Ability to multitask and prioritize effectively. High level of discretion and confidentiality. Valid driver's license and reliable vehicle. High energy and proactive approach to tasks. Comfortable with minor household cleaning and maintenance. Pet care experience preferred. Working Conditions: This position will require occasional evening and weekend work. The role involves traveling to various locations for errands and other tasks. EEOC: We are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. All candidates must be willing to submit to a background check to be considered for the position.

ABOUT THE OPPORTUNITY We are a part of The Jamaica National Group Limited and together, we represent a globally respected brand, boldly finding ways to enrich lives and build better communities. Our core values make us who we are and are demonstrated in everything we do; rooted in RESPECT we believe our everyday jobs contribute to something bigger than ourselves. We are dependable and pride ourselves in our authenticity and in the transparent solutions we create that bring value to our customers. JN Money Services USA Inc. is seeking to recruit suitably a qualified Administrative Officer. The Administrative Officer is responsible for a range of activities which will aid in ensuring the operational effectiveness and day to day functionalities. The Admin Coordinator will ensure report management on assigned projects and make appropriate recommendations that will positively impact operational efficiency. Responsibilities will also include, but not limited to file maintenance, correspondences, some Agent communications, assist with events planning and coordination, research and analysis as needed. KEY RESPONSIBILITIES Assist Regional Managers in the preparation of various reports as directed. Maintain year-to-date (YTD) management reports for the Northeast (NE) and Southeast (SE) regions. Prepare and submit monthly transaction and event reports to the Marketing Department. Attend and assist with the setup, coordination, and execution of events as directed. Assist in providing monthly reports on teller discrepancies. Complete business tax licenses for SE Region states. Prepare bi-weekly time sheets for staff and submit to the Compensation Department for payroll processing. Manage the EPX platform for the USA market, including ordering card machines, managing user access, reviewing and researching chargebacks for the recouping of funds, responding to missing customer receipts, and facilitating refunds and voids. Handle procurement and ensure setup and takedown of marketing and branding materials for branches, agents, and events. Maintain inventory of marketing materials (e.g., promotional items, branded tablecloths, pull-up banners), and update or replace items as needed. Ensure SE branches are stocked with deposit books, receipt rolls, ink ribbons, printer toner, and change for branch floats. Assist with the purchase office supplies as needed. Periodically collect report boxes from Branch locations to store at offsite secure storage location. Prepare, disseminate, and oversee monthly teller schedules, making adjustments when necessary. Monitor and manage all USA staff vacation, sick, and rollover day records in OrangeHRM. Assist in recruiting new employees and setting up interviews for teller vacancies in the SE Region. Provide backup coverage for SE tellers and back-office accounts payable. Provide additional operations support as directed. Maintain a good flow of communication

Job Description We’re looking for a professional, proactive, and highly organized executive assistant to play a key role in our growing team. You’ll be responsible for assisting our high-level executive with administrative duties such as making travel arrangements, overseeing itineraries, answering phone calls, and managing our office filing system. If you love the idea of stepping into a versatile role and working closely with leadership, we want to hear from you! Compensation: $52,000 yearly Responsibilities: Manage office duties such as organizing filing systems and ordering office equipment and supplies Make sure basic bookkeeping duties are completed in a timely manner Be the main point of contact for high-level executive Organize incoming information such as phone calls, voicemail messages, emails, and memos and report details to an executive Support an executive with meeting preparation and take minutes Be Able to Drive from Miami to Palm Beach Daily (gas will be paid) Qualifications: 2+ years performing supportive duties in a personal assistant or executive assistant role, or similar Strong organizational skills, communication skills, time management skills, and interpersonal skills Must be comfortable using Microsoft Office Must have graduated high school or received an equivalent certificate of completion Experience handling confidential information and adhering to strict deadlines About Company The Replay Club is a luxury sports and wellness facility located in South Florida, offering premier amenities and exceptional service. Our club features state-of-the-art padel and pickleball courts, a fully equipped gym, spa services, and a wide range of clinics and training programs. We are committed to delivering a welcoming experience for all members through personalized service, top-tier facilities, and a strong sense of community.

A professional Registered Nurse who functions as a direct liaison between the physician, patient, community and all hospital departments to coordinate patient flow in the hospital. Assists in managing the delivery of patient care for administrative and clinical aspects to include organizing, developing, directing and assuring the delivery of cost-effective, quality patient care. Assists in the process which ensures that patient care is delivered in accordance with established hospital, State, Federal, Joint Commission (TJC), and ANA policies, procedures, regulations, ethics, and standards. Provides education to staff based on theoretical and clinical expertise. This position will have accountability during duty hours to ensure clinical resource and continuity of patient care. ********** Employment practices will not be influenced or affected by an applicant's or employee's race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Tenet will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.

About the Role Join a renowned surgeon's Miami Beach office as a key Office Administrator. This is a high-visibility, client-facing role requiring professionalism, organization, and a positive, polished presence. The ideal candidate will thrive in a fast-paced environment, deliver exceptional service, and support both administrative and sales functions as needed. Key Responsibilities Manage daily office operations, including scheduling, patient check-in/out, and general administrative support Handle phone and email communications with professionalism and warmth Maintain organized records and manage confidential information with discretion Learn to track new patient leads and follow up in a timely, engaging manner Support the team with additional tasks as needed, including light sales activities for interested candidates Must-Have Skills & Attributes Highly organized and detail-oriented Fluent Spanish Proficient with basic computer applications (email, scheduling, data entry) Comfortable learning lead management and follow-up processes Excellent verbal and written communication skills Friendly, engaging, and polished demeanor Professional appearance and attitude Positive, eager, and fast learner Growth Opportunities Opportunity to take on sales-related responsibilities for those interested, with potential for higher compensation Path for advancement within administrative functions, with increasing responsibility over time