Administrative associate jobs in The Villages, FL - 166 jobs

Premier Medical is a leading multi-specialty group dedicated to providing high-quality, compassionate care to patients across Florida. Our interventional pain management program is designed to restore function, relieve suffering, and help patients regain their quality of life through advanced, evidence-based treatments. We are currently seeking a Physician Assistant (PA-C) or Advanced Practice Registered Nurse (APRN) with experience or strong interest in interventional pain management to join our collaborative care team. Key Responsibilities Perform comprehensive physical exams and pain assessments Develop and implement individualized treatment plans in collaboration with supervising physician Order and interpret diagnostic tests, including imaging and labs Perform or assist with minor interventional procedures such as trigger point injections, joint injections, and nerve blocks (training provided if needed) Monitor medication usage, including controlled substances, following strict regulatory compliance Provide patient education on treatment options, medication management, and lifestyle modifications Accurately document all encounters in EMR within required timelines Participate in care coordination with internal departments and external providers Qualifications Active Florida PA or APRN license (required) National board certification (PA-C, FNP, AGNP, or similar) DEA registration with authority to prescribe controlled substances (or eligibility to obtain) Experience in pain management, orthopedics, neurology, or primary care preferred, but new graduates with strong clinical acumen are encouraged to apply Strong interpersonal and communication skills Detail-oriented with excellent documentation and organizational abilities Benefits Competitive salary (based on experience) Paid time off (PTO) and holidays Medical, dental, and vision insurance 401(k) with company match Malpractice insurance coverage Continuing Medical Education (CME) support Supportive and team-oriented work environment Join Our Team If you're passionate about improving patients? quality of life through compassionate, evidence-based care, we invite you to apply and become part of the Premier Medical team. We are committed to excellence, innovation, and supporting our clinicians with the tools they need to succeed. Job Type: Full-time Pay: $100,000.00 - $135,000.00 per year Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Medical Specialty: Internal Medicine Primary Care Supplemental Pay: Bonus opportunities Work Location: In person

Serve as the primary point of contact for key internal and external customers supporting specialty pharmacy and strategic group partnerships. This role drives relationship management, customer retention, issue resolution, and operational excellence to ensure partners receive timely support, smooth onboarding, and a high-value experience. Key Responsibilities Relationship & Account Leadership Lead relationship management and retention efforts for a portfolio of strategic partner groups. Collaborate with sales and internal stakeholders to gather insights that support customer growth and retention goals. Customer Support & Issue Resolution Serve as the go-to point for timely resolution of customer issues (onboarding, account setup, ordering, returns, credits/rebills, pricing/contract updates). Troubleshoot e-commerce and system inquiries, coordinating with relevant teams to close the loop. Communication & Coordination Effectively communicate with partner administrators, internal departments, buyers, and executives via phone and email. Manage multiple partner mailboxes and ensure established process flows support superior customer service. Implementation & Continuous Improvement Assist and co-lead implementation meetings, offering guidance and resolving pain points across functions. Review and support internal/external reporting to inform strategic decision-making and compliance. Act as subject matter expert (SME) for partner product and contract setups to ensure accurate transactions and order execution. Cross-Functional Engagement Collaborate with departments to support partner needs, escalate issues, and align on solutions that enhance the customer experience. Lead problem-solving efforts that drive operational efficiency and partnership success. Qualifications & Skills Required Experience 3+ years of experience in customer service, account support, or related roles supporting either inside or outside sales. Technical & Tools Skills Advanced proficiency with Microsoft Office (Excel, Outlook, Word, OneNote). Experience using business systems such as SharePoint, SAP, Salesforce, Business Objects, or e-commerce platforms. Communication & Interpersonal Skills Excellent verbal and written communication skills with strong presentation capabilities. Ability to communicate professionally with varied audiences (internal teams, external partners, executives). Problem-Solving & Organization Demonstrated ability to troubleshoot independently and collaboratively. Strong organizational skills with the ability to manage multiple priorities and partner requests.

**Our promise to you:** Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that **together** we are even better. **All the benefits and perks you need for you and your family:** + Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance + Paid Time Off from Day One + 403-B Retirement Plan + 4 Weeks 100% Paid Parental Leave + Career Development + Whole Person Well-being Resources + Mental Health Resources and Support + Pet Benefits **Schedule:** Full time **Shift:** Day (United States of America) **Address:** 1800 N HANCOCK RD **City:** MINNEOLA **State:** Florida **Postal Code:** 34715 **Job Description:** + Shift Monday - Friday 7:00am - 4:30pm. + Provides administrative support to the leadership team and staff. + Manages calendars and assists with scheduling. + Handles daily issues and provides project oversight as requested. + Greets visitors and assists them as needed. + Answers incoming calls, routes to appropriate personnel, records messages, and retrieves voicemails. **Knowledge, Skills, and Abilities:** + Computer skills: MS Office Suite (Outlook, Word, Excel, Publisher, PowerPoint, etc.), Internet and other research tools, word-processing, and databases [Required] + Filing skills [Required] + Knowledge of office equipment use: fax, copier, printer, scanner, binding machine, blackberry, LCD monitors, multi-line phone system, etc. [Required] + Ability to easily grasp complex situations [Required] + Ability to work independently and as a team member, as well as accept direction [Required] **Education:** + Associate [Required] **Field of Study:** + Trade school certification/diploma **Work Experience:** + 2+ office administration experience [Required] + Previous project management experience [Preferred] + Previous scheduling experience [Preferred] **Additional Information:** - N/A **Licenses and Certifications:** - N/A **Physical Requirements:** _(Please click the link below to view work requirements)_ Physical Requirements - **************************** **Pay Range:** $19.22 - $35.75 _This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances._ **Category:** Administrative & Executive Services **Organization:** AdventHealth Minneola **Schedule:** Full time **Shift:** Day **Req ID:** 150773527

Executive Assistant (On-Site - Altamonte Springs, FL) Not Remote | High-Pressure | Multi-Company Role Reports To: President We are a mission-driven organization supporting a diverse portfolio of for-profit and nonprofit entities spanning federal government contracting, finance, real estate, firearms-related industries, and multiple 501(c)(3), 501(c)(4), 501(c)(6), and VSO (c)(19) organizations. Our work is rooted in service, execution, and long-term value creation, requiring disciplined operations, trusted leadership support, and uncompromising standards. This role is not administrative support in the traditional sense. We are seeking a highly experienced Executive/ Personal Assistant who operates as a strategic execution partner to senior leadership across multiple companies and initiatives. The position demands exceptional judgment, intellectual rigor, discretion, and the ability to protect executive time while keeping complex, high-impact work moving forward at speed. You will also be responsible for managing all aspects of executive readiness and seamless execution, ensuring both professional and priority personal logistics are anticipated, coordinated, and flawlessly executed to maximize efficiency and focus. The ideal candidate thrives in high-pressure, high-velocity environments, can anticipate needs before they are verbalized, and brings order to complexity. You must be capable of managing a dense, ever-changing calendar, coordinating across leadership teams and external stakeholders, and maintaining flawless execution across competing priorities. This role requires calm, decisive action, loyalty, and the ability to operate independently without hand-holding. This is a full-time, in-office position based in Altamonte Springs, Florida and is best suited for a seasoned executive assistant who is mission-driven, detail-obsessed, technologically competent, and capable of handling wide-ranging responsibilities every day, without excuses. Core Responsibilities Executive & Time Management Protect executive time at all costs by running a complex, dynamic calendar across multiple companies. Manage both executive and personal scheduling, priorities, and communication with precision and authority, to ensure optimal use of time and focus. Anticipate needs before they are spoken and proactively resolve logistical needs that impact the executive's availability, readiness, and performance. Filter, prioritize, and manage all inbound communication (email, calls, requests). Communication & Coordination Serve as a central coordination point between the executive and leadership teams. Coordinate with internal teams, manufacturers, distributors, political entities, and external organizations. Draft, prepare, and manage executive correspondence, reports, and presentations. Maintain the executive's voice, standards, and expectations in all communications. Project & Execution Management Keep both executive and personal projects moving forward simultaneously, ensuring both commitments are seamlessly managed. Track deadlines, deliverables, and action items across multiple initiatives and companies. Follow up relentlessly to ensure execution and accountability. Prepare summaries, reports, and project updates for leadership. Travel, Events & Meetings Ensure travel arrangements account for executive preferences, readiness, and seamless transitions between professional and personal commitments. Plan and manage complex domestic and international travel. Coordinate executive meetings, board meetings, conferences, and off-sites. Prepare agendas, materials, and ensure follow-through on all action items. Take accurate, actionable meeting minutes and distribute as directed. Confidentiality & Trust Handle sensitive and confidential matters with absolute discretion. Maintain strict confidentiality regarding executive decisions, strategies, and operations. Act with loyalty, professionalism, and judgment at all times. Exercise sound judgment when managing matters that extend beyond standard business operations. Administrative Leadership Implement and improve systems, workflows, and administrative best practices. Mentor or oversee junior administrative staff as needed. Continuously improve efficiency and execution standards. Environment & Expectations High pressure High speed Multi-company responsibility Extended hours may be required depending on executive needs and travel. This role requires calm execution under pressure and zero drama. You Must Be Able To Protect executive time relentlessly Run an extremely complex calendar Manage communication and scheduling flawlessly Coordinate across leadership teams Anticipate needs before they are spoken Keep all projects moving forward Stay calm under pressure Turn chaos into clean execution Who You Must Be Loyal Intelligent Detail-obsessed Fast-moving Mission-driven Tech-competent Highly organized Zero drama Zero excuses Able to learn and maintain executive voice and standards Capable of handling wide responsibilities every day Not for You If You get overwhelmed easily You need hand-holding You want a comfortable or slow-paced job You avoid pressure or accountability Experience & Qualifications Required: 5+ years as an Executive Assistant or similar role supporting senior or C-suite leadership Proven experience in high-demand, fast-paced environments Ability to manage multiple executives, companies, or complex operations Strong references (will be checked) Preferred: Former military strongly preferred Bachelor's degree in Business Administration, Management, or related field Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) Experience with project management tools, CRM systems, and collaboration platforms (Teams, Zoom, Webex) Serious candidates only. NO rookies. Very experienced professionals only, with proof. References will be called and verified. Physical Demands and Work Environment The position may require extended hours during peak periods or when supporting senior leadership. You will work within an energetic, dynamic environment alongside both civilian professionals and former military personnel, fostering collaboration, accountability, and high performance.

Working Title: ADMINISTRATIVE ASSISTANT I - 60020967 Pay Plan: Career Service 60020967 Salary: NLT34,760.00 Total Compensation Estimator Tool Administrative Assistant I CNR ESS Director's Office INTERNAL AD, OPEN TO CURRENT DCF EMPLOYEES ONLY. This position is open to candidates located anywhere within the Central Region. Starting Salary: $34,760.00 annually If you have a desire to use your talent and skills to assist staff and customers alike, the ESS Program invites you to apply to become an essential member of our team. The selected individual will be supporting the ESS Director. The Core Competencies of the Department of Children and Families include a strong emphasis in retaining a world class workforce including the wellbeing of all employees. POSITION DESCRIPTION (Duties and Responsibilities): This position performs a variety of complex office administrative support functions requiring independent judgment, research, collection of information/data, preparation and maintenance of reports, and maintains the confidentiality of sensitive information. Initiates special projects and provides guidance to the administration to ensure deadlines are met and or targets are achieved. Provides direction and guidance to all administrative support located in each Administrative Unit within the Region Administrative - Schedules and coordinates meetings for the Operations and Program Manager and the Program Management Director. Prepares correspondence, reports, memorandums, documents/records staff meeting minutes, and other materials for dissemination. Prepares, and submits travel requests and reimbursements. Prepares and submits required security forms to obtain systems access for staff within the administration as directed. Coordinates teleworking and network installations for the administration. Building Functions - Assists in coordinating with General Services, Information Technology, and or vendors as outlined in the Children and Families Operating Procedure (CFPO) 70-14. Tracks and manages equipment contracts, completes change orders, and maintains meter readings, and maintains inventory of equipment and supplies. Prepares and processes purchase requisitions and invoices through Florida Accounting Information Resource (FLAIR) and My Florida Market Place (MFMP). Assists with the safety coordination and emergency operations planning according to the Emergency Operations Plan. Personnel - Prepares and processes human resource actions as directed by the Operations and Program Manager and the Program Management Director in accordance with the State Personnel Rules and Department policies and operating procedures. Provides documents and other related material as it pertains to all human resource actions. Assists with the hiring process by advertising position vacancies and assembling the hiring packets. Assists with and tracks the scheduled performance evaluations within the Administration Unit and serves as a human resource liaison. Maintains employee working files for the Administration Unit. Reports - Develops and maintains tracking systems to ensure completion of assignments. Compiles information and prepares reports for the Operations and Program Manager and the Program Management Director's review. Customer Service - Handles customer complaints and Department referrals/trackers; routes and or assigns to appropriate area for proper assistance, tracks, and follows up to ensure resolution. Keeps management fully informed of activities, pertinent issues, upcoming events, and potential problems; notifies Client Relations Coordinator when appropriate. Participates in required training, meetings and conferences, and other duties as assigned. Minimum Requirements: * High School Diploma KNOWLEDGE, SKILLS, AND ABILITIES: * Knowledge of administrative principles and practices. * Knowledge of office procedures and practices. * Knowledge of the methods of data collection. * Knowledge of office equipment and computer software. * Knowledge of sentence structure and correct grammar. * Knowledge of the principles and techniques of effective communication. * Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report writing. * Ability to prepare correspondence and administrative reports. * Ability to understand and apply applicable rules, regulations, policies and procedures. * Ability to utilize problem-solving techniques. * Ability to plan, organize and coordinate work assignments. * Ability to communicate effectively. * Ability to work independently. * Ability to establish and maintain effective working relationships with others. It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies. LICENSURE, CERTIFICATION OR REGISTRATION REQUIREMENTS: Valid Florida Driver's License The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Associate, Fund Administration At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide. Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary. We're seeking a future team member for the role of Fund Administration - IC1 to join our Fund Administration team. This role location is based in Lake Mary FL. In this role, you'll make an impact in the following ways: • Perform a variety of fund administration activities, including expense allocation, budgeting, cash allocation, analysis of fund metrics and compliance • Calculate daily fund position and cash reconciliations, resolve discrepancies and escalate issues to more senior colleagues • Synthesize, report and assist in analyzing fund revenues, expenses, profitability and other key metrics • Work with clients to communicate fund expense and performance information, and answer straightforward questions about funds • Review fund data and monitor compliance with all regulatory, BNY Mellon and client specifications • Work with internal and external auditors to provide requested information • Compile and assist in analyzing fund performance data for inclusion in Board of Directors report materials • Review fund expense budgeting conducted by support staff • Contribute to the achievement of team objectives To be successful in this role, we're seeking the following: • Bachelor's degree in accounting or the equivalent combination of education and experience • 0-3 years of total work experience preferred • Experience in accounting or fund administration preferred • No direct reports At BNY, our culture speaks for itself, check out the latest BNY news at: BNY Newsroom BNY LinkedIn Here's a few of our recent awards: • America's Most Innovative Companies, Fortune, 2025 • World's Most Admired Companies, Fortune 2025 • “Most Just Companies”, Just Capital and CNBC, 2025 Our Benefits and Rewards: BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

Job Description At Frontline Insurance, we are on a mission to Make Things Better, and our Agency Operations Administrative Coordinator plays a pivotal role in achieving this vision. We strive to provide high quality service and proactive solutions to all our customers to ensure that we are making things better for each one. What makes us different? At Frontline Insurance, our core values - Integrity, Patriotism, Family, and Creativity - are at the heart of everything we do. We're committed to making a difference and achieving remarkable things together. If you're looking for a role, as an Agency Operations Administrative Coordinator, where you can make a meaningful impact and grow your career, your next adventure starts here! Our Agency Operations Administrative Coordinator enjoys robust benefits: Health & Wellness: Company-sponsored Medical, Dental, Vision, Life, and Disability Insurance (Short-Term and Long-Term). Financial Security: 401k Retirement Plan with a generous 9% match Work-Life Balance: Four weeks of PTO and Pet Insurance for your furry family members. What you can expect as an Agency Operations Administrative Coordinator: Coordinate/Process new agency set ups, agency changes and agency terminations. Coordinate and manage step by step department processes manual. Assist SVP of Business Development, Director of Agency Operations, Manager of Agency Operations, and Business Development Managers with administrative duties required with the ability to respond in a timely manner. Assists the Business Development department staff with questions by researching the appropriate areas and replying in a timely manner Handle incoming phone calls to the Business Development department, handling when appropriate or routing them accordingly. Project tracking and reports on a weekly, monthly, quarterly and yearly basis Assists with projects that will allow the Business Development team to be more efficient and accurate. Data entry accuracy with the ability to locate and resolve inaccurate data in regards to missing, duplicate and inaccurate information. Processing resident/non-resident license appointments/terminations Requesting various information from agency partners via email or phone when necessary. Check request processing and tracking Co-op advertising coordination and cost tracking for each participating agency partner. Working with the Business Development team to enter data in Guidewire and verify accuracy of agency partner information such as name, address. Agency contract processing Handles a variety of assigned tasks, quickly and accurately Salesforce administration and ability to create ad hoc reports in Salesforce What we are looking for as an Agency Operations Administrative Coordinator: Professional Insurance Industry Designation, 440 or 220 insurance license Prior Insurance experience (minimum 1+ years) Salesforce Administrator experience (minimum 1+ years) Must be detailed oriented High School diploma or general education degree (GED); additionally, any undergraduate education desirable, minimum 2 years' experience and/or training in P&C Insurance desired; or equivalent combination of education and experience. Must possess the ability to read and comprehend detailed instructions, correspondence, and memos as well as write simple correspondence. Must also be able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Must be proficient with the following: addition, subtraction, multiplication, and division in all units of measure, using whole numbers, common fractions, and decimals. Must be able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Must also be able to deal with problems involving several concrete variables in standardized situations. Why work for Frontline Insurance? At Frontline Insurance, we're more than just a workplace - we're a community of innovators, problem solvers, and dedicated professionals committed to our core values: Integrity, Patriotism, Family, and Creativity. We provide a collaborative, inclusive, and growth-oriented work environment where every team member can thrive. Frontline Insurance is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

MAN IN THE MIRROR RESOURCES AND ADMINISTRATIVE COORDINATOR Vision: To see every man reflect honestly, pursue God wholeheartedly, and live vibrantly. Mission: To help Christian men around the world engage in meaningful relationships that change lives and build the Kingdom of God. Through discipleship, leadership development, and strategic partnerships, we aim to foster authentic connections that encourage spiritual growth, accountability, and a vibrant Christian life. Values: LOVE Sharing the gospel; Humility; Serving and caring for each other VISION Focus on our mission; Changing to meet team and customer needs; Thought leadership EXCELLENCE Exceeding expectations; Striving to provide the best products & services; Going the second mile RESILIENCE Adapting to change; Positive Attitude; Overcoming setbacks and failures Position Purpose To ensure excellence in customer service, product fulfillment, resource coordination, and general office support in a manner that upholds the ministry s mission and fosters a warm, welcoming environment for all ministry partners, guests, and team members. Position Overview The Resource and Administrative Coordinator plays a dual role in managing the day-to-day logistics of ministry resources and providing administrative and hospitality support for the organization. This role is essential to the smooth operation of the ministry s headquarters and contributes directly to the discipleship mission by ensuring timely delivery of materials and excellent support to staff, vendors, and constituents. The position also supports the Board of Directors and field staff through resource reporting, meeting coordination, and administrative duties. Additionally, this role includes some back-end website support for the ministry s ecommerce platforms. Key Objectives Provide Excellent Customer and Fulfillment Service Process and fulfill orders efficiently while maintaining warm, responsive customer service that reflects the ministry s values. Maintain Resource and Inventory Oversight Ensure accurate tracking of inventory, coordinate with third-party vendors and publishers, and support budgeting for materials. Deliver Administrative and Office Support Assist with administrative tasks for the President & CEO and support organizational operations with professionalism and hospitality. Coordinate Board and Web Support Activities Assist with online board meetings, documentation, and back-end website updates to help sustain smooth ministry operations. Areas of Responsibility and Essential Position Functions 1. Resource and Fulfillment Management Fulfill all website and phone orders, including packaging, labeling, and shipping Monitor and maintain inventory levels for all ministry resources and materials, including those with third-party vendors Manage account and billing information with shipping and logistics partners (FedEx, USPS, UPS etc.) Serve as point of contact for printers and publishers regarding product inventory and production timelines Place inventory orders as needed and assist in preparing related budget documentation Prepare regular resource reports for field staff (Area Directors), ensuring they have up-to-date inventory insights and usage trends Provide timely and helpful customer support for all product-related inquiries or issues 2. General Administrative Support Welcome guests, answer incoming calls, respond to general ministry emails and ensure a professional and hospitable office environment Provide direct administrative assistance to the President & CEO, including scheduling, communication, and project coordination Assist in organizing meetings, managing calendars, and tracking workflows as assigned Coordinate online Board of Directors meetings, assist in assembling board packets, and prepare meeting minutes for review and distribution Support event planning and hospitality for ministry gatherings, board meetings, or special occasions Coordinate travel, lodging, and transportation logistics for staff or ministry guests when needed Interact with vendors (e.g., suppliers, service providers, tradespeople) for day-to-day operational needs Qualifications Personal commitment to Jesus Christ and alignment with the organization s Statement of Faith High school diploma required; associate or bachelor s degree preferred Minimum 2 years of experience in administrative support, customer service, or inventory/fulfillment roles Experience with Microsoft Office (Word, Excel, Outlook); ability to quickly learn internal systems and databases Familiarity with ecommerce platforms such as WooCommerce or GiveCloud highly preferred Experience with order fulfillment, shipping systems, or inventory platforms is a plus Skills Communication Skills Strong written and verbal communication across a variety of internal and external stakeholders Customer Service Ability to provide responsive, friendly, and gospel-aligned support to ministry partners and customers Organizational Abilities Skilled at managing multiple tasks, tracking details, and meeting deadlines Technical Proficiency Comfortable using databases, shipping software, Microsoft Office, and website management tools Event and Travel Coordination Experience arranging logistics with attention to detail and professionalism Website and Ecommerce Management Able to make basic content and product updates to ecommerce platforms Competencies Mission Alignment Lives out the ministry s mission, vision, and values in attitude and behavior Flexibility Able to adapt to changing priorities and support varied needs across departments Discretion and Integrity Maintains confidentiality and exercises sound judgment in sensitive matters Team Orientation Works well with others, contributing to a unified and spiritually uplifting environment Reliability Dependable, punctual, and consistent in follow-through on tasks and responsibilities Work Environment and Physical Demands 16-20 hours per week, on site in our Casselberry office Regular lifting, packaging, and shipping of resource materials (up to 30 lbs) Frequent use of computer, phone, and standard office equipment Occasional flexibility for early or evening hours during special events or projects Spiritual and Cultural Expectations Must agree to and sign the organization s Statement of Faith Lives in alignment with the ministry s mission, vision, and values Willing to pray with and for coworkers, guests, and partners as part of daily ministry life

Build Your Career. Build America's Future. Vulcan Materials Company is the nation's largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it's more than starting an exciting career - you get to make a difference for millions of people every day across the country. When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way, at the right time. What You'll Do: * Perform various daily administrative plant duties as the plant manager requires (e.g., purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs, and running local reports for the plant manager). * For assigned area(s), create and maintain asset records, including asset specification, naming nomenclatures, R&M inventory items, PM maintenance schedules, inspection schedules, and warranty information. * Analyze data and performance metrics to identify opportunities for improvement and cost savings * Participates in month-end accounting functions with regard to fuel inventory and accounting and fuel allocation. Prepares inventory reports, reviews reports, and creates journals via system software. Investigates discrepancies in data from the plants with regards to physical versus book inventory * Maintain correct inventory levels for all plant and office materials, ordering new materials when appropriate. Prepare correspondence, reports, manuals, and forms. Work with the region's Human Resources department to handle personnel requests and problems. Work with the region's Safety department to handle safety and environmental issues. Skills You'll Need: Experience. Experience in bookkeeping, accounting, or related experience is preferred. Knowledge of Accounting Principles. Must possess a fundamental understanding of accounting principles and knowledge of standard office practices, procedures, and use of office equipment. Technology Skills. Must be able to use computers, cell phones, and other electronic devices. Must have appropriate typing skills and a thorough understanding of Microsoft Word and Excel. Interpersonal Skills. Must have outstanding communication skills and can interact well with people at all levels of the organization. Integrity. Must act with integrity and honesty in business transactions, promote company policies, and hold oneself and other employees accountable. What You'll Like About Us: Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness and communication. Safe. Industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers. Meaningful Work. What sets us apart is the work we do impacts daily lives - and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States. Health Benefits. Medical, Dental, Vision programs, plus much more. Rest and Relaxation. Paid vacation, personal floating days, and paid holidays. Prepare for the Future. 401(k) with company match and contribution. Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business. Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions. NOTICE TO TEMPORARY STAFFING AGENCIES, PLACEMENT SERVICES AND PROFESSIONAL RECRUITERS Vulcan Materials Company has an internal recruiting department. Please review our policy as it relates to the use of temporary staffing agencies, placement services and professional recruiters.

Are you an organized multitasker who thrives on keeping operations running smoothly? The Villages Community Development Districts is seeking a detail-oriented Administrative Assistant to work with our Community Watch department. If you excel at juggling multiple priorities, love creating efficient systems, and take pride in providing exceptional service to both residents and team members, this is your opportunity to make a real difference in Community Watch operations. Your Role From managing house checks and coordinating patrol logistics to handling recruiting activities and supporting administrative operations, you'll touch every aspect of our department's daily success. You'll work independently while collaborating with all levels of staff, ensuring residents feel heard, team members have what they need, and operations run like clockwork. What Makes This Role Special Diverse Responsibilities : No two days are the same, handle everything from resident house checks to recruitment coordination, map production to training logistics Independence with Support : Work autonomously on projects while being part of a collaborative team environment Technology-Forward : Use Microsoft Office suite, databases, and cloud-based systems to streamline operations Growth Potential : Gain comprehensive exposure to Community Watch operations The Ideal Candidate You're a natural organizer who can keep multiple plates spinning without breaking a sweat. You have 1-2 years of administrative experience and are proficient with Microsoft Office (Word, Excel, PowerPoint, Access). Most importantly, you're someone who stays calm under pressure, communicates clearly with diverse audiences, and takes pride in accuracy and attention to detail. You understand that in a 24/7 operation like Community Watch, your behind-the-scenes work is essential to everything we do. Location: The Villages, Florida Department: Community Watch Reports To: Administrative Coordinator Classification: Non-Exempt/Full-Time Competitive Benefits as a full-time employee of the District include: Medical Insurance (fully paid for employee single coverage) Voluntary health benefits including Dental and Vision Insurance 401(a) Retirement Plan, with contributions funded by the District 457(b) Retirement Plan, permitting employee pre-tax deferrals Flexible Spending programs for both Medical and Dependent Care Employee Assistance Program Paid Time Off Tuition Reimbursement Public Service Loan Forgiveness Eligible Tier 2 qualifying organization for The Villages Charter School JOB SUMMARY This position directs and oversees the department's daily office operations to ensure smooth functioning of administrative support staff and functions. Performing receptionist and administrative/clerical duties and routines related to the management and operation of the department, independently and in conjunction with direction from the management team. Position also assists with the department's daily office operations. This is a multi-faceted position responsible for successfully working and communicating with residents and other administrative office duties. This is a multi-faceted position responsible for working with all levels of management, department members, as well as residents, general public, vendors and other government entities &/or Public Safety departments with little or no supervision. ESSENTIAL DUTIES AND RESPONSIBILITIES (Includes, but not limited to) Administrative Receives incoming calls and relays messages in a timely manner to appropriate staff members. Verifies ID and signs in all guests or vendors. Assists in proofing department materials for accuracy prior to distribution. Assists in maintaining and establishing Excel spreadsheets to track various forms of data. Assists in preparing and updating PowerPoint presentations as necessary. Researches official documents. Confirms priorities of daily workload on a regular basis to handle multiple tasks. Works independently and ensures completion of all projects in a timely manner. Keeps administrative staff apprised of important issues and assists in daily departmental operations as needed. Handles new, extensions & cancellations of House Checks (HC) & Resident Out of Area (ROA) in databases received from Customer Service. Handles HC problems that are received by dispatch or patrol and then contacts homeowners or key holders of issues. Prints & distributes daily HC forms for patrols and enters daily HC numbers in monthly HC spread sheet. Sends HC Dispatch Supervisors Resource Report to Dispatch for their use on notifications of HC issues. Scans & renames HC forms returned by patrol by residents' name, then enters those forms into the residents completed HCs folders & then shreds the original HC forms for the protection of the resident's information. Fills needed supply requests for gate or patrol personnel. Produces Word Maps for current villages and new villages. Produces patrol area maps for the patrol districts. Produces or adjusts patrol logs and/or supervisor & patrol daily vehicle check list. Collects & collates returned patrol logs in patrol order per 4-day shifts, then scans logs & places the logs into the appropriate monthly folder. Collects & collates returned pre-patrol vehicle check list by patrol, tabulates daily mileage, enters mileage into Excel spreadsheets, then scans sheets & moves scanned files into correct month in yearly mileage folder. Produces yearly & monthly Blue & Red Calendars for CW staff members. Reports any issues of patrol logs and or vehicle check list to Patrol Operations Manager. Assists with mandatory training for current and new personnel taking written or computer-based tests. Schedules training rooms and coordinates room set up as necessary. Recruiting Performs all duties associated with recruitment, selection and hiring of candidates. Posts jobs. Reviews applications and forwards to management for review. Pre-screens candidates. Works with management in selection of interview panel and schedules interviews. Coordinates any candidate computer-based tests or shadowing Completes references. Awards jobs. Completes tracking sheets and paperwork for Human Resources. Works with Human Resources to ensure onboarding of candidates and follows-up when necessary. Processes new hire paperwork, contact information, IT and department related forms. Ensures that new hires have access and permissions for cloud-based programs. General Greets visitors, residents and contractors, refers to proper offices. Answers questions and provides assistance to guests by directing them to proper facility. Answers and screens incoming phone calls, takes messages, or forwards to proper personnel. Responds to resident inquiries, references any question or concern they might encounter. Picks up, date stamps and routes incoming mail to proper recipient. Provides back-up when necessary to other office personnel. Supports overall HR function as needed daily by assisting and/or serving as back-up to other HR staff as needed. Tracks Dream Sheets and awards positions. Responds and performs recovery duties as assigned by immediate supervisor in case of emergency or crisis (hurricane, flood, etc.). Additional Performs other duties as assigned. May be expected to perform additional duties in an emergency. ESSENTIAL EXPECTATIONS OF PERFORMANCE AND BEHAVIOR (Includes, but not limited to) Models behavior to the District Core Values at all times. Cultivates and maintains effective working relations within the department, the District, as well as outside of the organization. MINIMUM EDUCATION AND EXPERIENCE High School Diploma or GED; or one to two years related experience and/or training; or equivalent combination of education and experience. Associate's Degree or equivalent from two-year college or technical school preferred. MINIMUM CERTIFICATES, LICENSES, REGISTRATIONS Valid Florida Driver's License required. Required FEMA (ICS) certifications must be completed within six months of hire. All candidates and employees must successfully pass background screening. MINIMUM KNOWLEDGE, SKILLS AND ABILITIES (Includes, but not limited to) Knowledge Knowledge as required to support the Essential Duties and Responsibilities. Skills Proven intermediate or better ability in Microsoft Office programs (Microsoft Word, Excel, PowerPoint, and Access). Proven ability to accurately access, input, and retrieve information from a computer using the aforementioned programs. Abilities Proven ability to successfully interact with diverse customer populations while providing excellent customer service. Well organized and able to successfully multi-task, and work under pressure in a fast-paced environment to meet multiple demanding deadlines. Ability to successfully review, and accurately classify, categorize, prioritize, and/or analyze data and/or information. Ability to successfully interpret instructions furnished in written, oral, diagrammatic, or schedule form to produce required information. Ability to exercise independent judgment to adopt or modify methods and standards to meet assigned objectives. Ability to periodically work flexible schedule required to assist in special projects/programs during the course of the year. Excellent written and verbal communication skills and professional appearance and demeanor. EQUIPMENT Position regularly requires the use of office equipment, including but not limited to telephones, personal computers and productivity software, copier, printers, scanners, and fax machine. WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee will be exposed to the following: Interior office environment, with moderate change in temperature. The employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate. Physical Requirements The physical requirements described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the following applies: Regularly required to sit, stand, walk talk, push/pull; use hands to finger, handle, or feel; reach with hands and arms forward and overhead. The employee is occasionally required to climb or balance and stoop, kneel, crouch, twist; squat; balance or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds

Administrative Assistant Position Type: Full Time, Hourly Reports to: Senior Administrative Coordinator The Administrative Assistant provides essential administrative, operational, and office support to ensure the smooth day-to-day functioning of the organization. This role serves as a primary point of contact for visitors, vendors, and internal staff while supporting office operations, accounting coordination, ERP system administration, and company culture initiatives. The ideal candidate is detail-oriented, highly organized, proactive, and comfortable managing a wide variety of responsibilities across office administration, reporting, vendor coordination, and internal systems. This position plays a key role in maintaining an efficient, well-run office environment and supporting business operations. Key Responsibilities Front Desk & Office Administration Greet visitors including customers and vendors, ensuring a professional and welcoming environment Answer incoming phone calls and route or track calls as needed Perform general office duties as needed, including copying, scanning, filing, and shredding Maintain administrative ticket boards and track assigned tasks Assist with email management and follow-up tasks Office Supplies, Snacks & Resources Order and maintain office supplies, restroom supplies, and kitchen items Order and manage office snacks Manage water cooler service and supplies Order company apparel and branded materials Order business cards for employees Track petty cash usage Shipping, Mail & Logistics Manage incoming and outgoing shipping and mailing Coordinate internal and external shipments Track deliveries and ensure proper documentation Time, Vehicles & Scheduling Track employee timesheet submittals Track company vehicle usage and manage reservations as needed Assist with booking travel for leadership and employees as requested, including: Hotel reservations Flight bookings Events, Culture & Employee Engagement Track employee birthdays and work anniversaries Assist with planning and coordinating company events Process employee recognition and rewards Accounting & Financial Support (Administrative-Level) Scan and input checks into the ERP system (Acumatica) Process miscellaneous accounts payable entries for purchases Manage monthly recurring payments Assist with commission and operational reporting Review and process monthly invoices and billing breakdowns Support ERP billing tasks, including accounts payable and prorated customer invoices Monitor and manage the accounts payable inbox ERP System, Data & Records Management Create and maintain vendor records in the ERP system Create and maintain customer records in the ERP system Manage recurring invoices and billing records Process certificates of insurance as needed Maintain renewal tracking and reporting boards Provide quoting and administrative sales support Assist with inventory audits and record accuracy IT, Licensing & Systems Audits (Administrative Coordination) Assist with Microsoft Office 365 user and license management Perform recurring system audits and reviews, including: License and user access audits (monthly and quarterly) Cloud service usage and storage reviews Security and authentication reviews Device count audits Review invoices related to software, services, and telecommunications Maintenance, Compliance & Special Processes Open and track building maintenance and repair requests with property management Coordinate notary-related needs Assist with vendor renewal and compliance documentation Support annual tax-exempt and compliance documentation processes Track internal workflow milestones related to completed sales and commissions Assist with employee insurance administration changes and billing reviews Qualifications: High school diploma or equivalent required; additional administrative training is a plus Prior experience in an administrative assistant, office coordinator, or operations support role Proficiency in Microsoft Office (Excel, Word, Outlook); familiarity with Office 365 administration preferred Experience working with an ERP system such as Acumatica is a strong plus Strong organizational, time management, and multitasking skills High attention to detail and accuracy Professional written and verbal communication skills Ability to handle confidential information with discretion Work Environment: In-office position in a professional office environment Routine use of standard office equipment Light cleaning and basic office upkeep required Ability to sit, stand, walk, lift light supplies, and perform repetitive administrative tasks Benefits: You will be eligible for immediate enrollment into our benefits program with a lead time that ranges between thirty (30) and sixty (60) days before coverage begins. Highlights of the current benefits are as follows: Medical, dental, and vision insurance with competitive plan options 401K plan + employer match + immediate vesting Employer paid long-term disability insurance + life insurance 22 days off per year (15 days of accrued PTO + 7 paid holidays) 6 weeks paid parental leave Company issued laptop Company paid training as necessary

Are you in search of a new career opportunity that makes a meaningful impact? If so, now is the time to find your calling at Enhabit Home Health & Hospice. As a national leader in home-based care, Enhabit is consistently ranked as one of the best places to work in the country. We're committed to expanding what's possible for patient care in the home, all while fostering a unique culture that is both innovative and collaborative. At Enhabit, the best of what's next starts with us. We not only make it a priority to maintain an ethical and stable workplace but also continually invest in our employees. By extending ongoing professional development opportunities and providing cutting-edge technology solutions, we ensure our employees are always moving their careers forward and prepared to deliver a better way to care for our patients. Ever-mindful of the need for employees to care for themselves and their families, Enhabit offers competitive benefits that support and promote healthy lifestyle choices. Subject to employee eligibility, some benefits, tools and resources include: 30 days PDO - Up to 6 weeks (PDO includes company observed holidays) Continuing education opportunities Scholarship program for employees Matching 401(k) plan for all employees Comprehensive insurance plans for medical, dental and vision coverage for full-time employees Supplemental insurance policies for life, disability, critical illness, hospital indemnity and accident insurance plans for full-time employees Flexible spending account plans for full-time employees Minimum essential coverage health insurance plan for all employees Electronic medical records and mobile devices for all clinicians Incentivized bonus plan Responsibilities The administrative specialist/human resources designee coordinates day-to-day telephone and personnel communication systems. This position designee maintains the branch office, processes accounts payable and assists with medical supply management. The administrative specialist/human resources assists the branch director with ensuring that branch employees are supported related to important human resources needs and information, in addition to keeping electronic personnel files up to date. Qualifications Education and Experience (ESSENTIAL): Must possess a high school diploma or equivalent. Must have demonstrated experience in the use of a computer, including typing and clerical skills. Education and Experience (DESIRED): Six months experience performing health care office functions is preferred. Qualifications: Must be able to effectively communicate, both orally and in writing. Must have exceptional customer service skills and be able to communicate well with a diverse group of stakeholders. Must be capable of multitasking while maintaining a professional and friendly demeanor. Must be able to problem solve effectively. Must be organized and able to perform multiple tasks simultaneously. Must have an understanding of issues related to delivery of home care services. Requirements: • Must possess a valid state driver license • Must maintain automobile liability insurance as required by law • Must maintain dependable transportation in good working condition • Must be able to safely drive an automobile in all types of weather conditions *For employees located in Oregon, requirements related to driving are not applicable unless employee has a clinical license. Additional Information Enhabit Home Health & Hospice is an equal opportunity employer. We work to promote differences in a collaborative and respectful manner. We are committed to a work environment that supports, encourages and motivates all individuals without discrimination on the basis of race, color, religion, sex (including pregnancy or related medical conditions), sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, genetic information, or other protected characteristic. At Enhabit, we celebrate and embrace the special differences that makes our community extraordinary.

Are you in search of a new career opportunity that makes a meaningful impact? If so, now is the time to find your calling at Enhabit Home Health & Hospice. As a national leader in home-based care, Enhabit is consistently ranked as one of the best places to work in the country. We're committed to expanding what's possible for patient care in the home, all while fostering a unique culture that is both innovative and collaborative. At Enhabit, the best of what's next starts with us. We not only make it a priority to maintain an ethical and stable workplace but also continually invest in our employees. By extending ongoing professional development opportunities and providing cutting-edge technology solutions, we ensure our employees are always moving their careers forward and prepared to deliver a better way to care for our patients. Ever-mindful of the need for employees to care for themselves and their families, Enhabit offers competitive benefits that support and promote healthy lifestyle choices. Subject to employee eligibility, some benefits, tools and resources include: * 30 days PDO - Up to 6 weeks (PDO includes company observed holidays) * Continuing education opportunities * Scholarship program for employees * Matching 401(k) plan for all employees * Comprehensive insurance plans for medical, dental and vision coverage for full-time employees * Supplemental insurance policies for life, disability, critical illness, hospital indemnity and accident insurance plans for full-time employees * Flexible spending account plans for full-time employees * Minimum essential coverage health insurance plan for all employees * Electronic medical records and mobile devices for all clinicians * Incentivized bonus plan Responsibilities The administrative specialist/human resources designee coordinates day-to-day telephone and personnel communication systems. This position designee maintains the branch office, processes accounts payable and assists with medical supply management. The administrative specialist/human resources assists the branch director with ensuring that branch employees are supported related to important human resources needs and information, in addition to keeping electronic personnel files up to date. Qualifications Education and Experience (ESSENTIAL): * Must possess a high school diploma or equivalent. Must have demonstrated experience in the use of a computer, including typing and clerical skills. Education and Experience (DESIRED): * Six months experience performing health care office functions is preferred. Qualifications: * Must be able to effectively communicate, both orally and in writing. * Must have exceptional customer service skills and be able to communicate well with a diverse group of stakeholders. Must be capable of multitasking while maintaining a professional and friendly demeanor. * Must be able to problem solve effectively. Must be organized and able to perform multiple tasks simultaneously. * Must have an understanding of issues related to delivery of home care services. Requirements: * Must possess a valid state driver license• Must maintain automobile liability insurance as required by law• Must maintain dependable transportation in good working condition• Must be able to safely drive an automobile in all types of weather conditions * For employees located in Oregon, requirements related to driving are not applicable unless employee has a clinical license. Additional Information Enhabit Home Health & Hospice is an equal opportunity employer. We work to promote differences in a collaborative and respectful manner. We are committed to a work environment that supports, encourages and motivates all individuals without discrimination on the basis of race, color, religion, sex (including pregnancy or related medical conditions), sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, genetic information, or other protected characteristic. At Enhabit, we celebrate and embrace the special differences that makes our community extraordinary.

Cabot Cabot is a global developer and operator of world-class golf destinations with a growing portfolio of six Cabot properties and four Cabot-managed properties. The Cabot portfolio includes Cabot Cape Breton in Nova Scotia, Canada, Cabot Saint Lucia in the Caribbean, Cabot Revelstoke in British Columbia, Canada, Cabot Citrus Farms in the United States, Cabot Highlands in Scotland, and Cabot Bordeaux in France. With extensive expertise in golf and hospitality management, Cabot also oversees the operations of several premier golf courses through its Cabot-managed properties in the U.S., including: Cascata Golf Club and Rio Secco Golf Club in Las Vegas, Nevada; Grand Bear Golf Club in Saucier, Mississippi; and Chariot Run Golf Club in Laconia, Indiana. Cabot continues to cultivate a legacy of excellence, providing guests and homeowners with exclusive access to bespoke, destination-inspired experiences and a commitment to exceptional service across its luxury residential and boutique resort offerings. Cabot Citrus Farms Cabot's first American property, Cabot Citrus Farms, is set across 1,200 acres of pristine natural beauty in the Central-West region of Florida, aptly known as the Nature Coast. Offering dramatic elevation changes, sandy soil, and rolling hills canopied by towering sand pines, palmetto trees, and century-old moss-covered oaks, the unique landscape is enchanting. With two 18-hole golf courses, one 10-hole course, an 11-hole par-3 course, and an unparalleled practice facility, Cabot Citrus Farms is the ultimate golf adventure. In addition to golf, the property offers luxury accommodations, real estate opportunities, elevated food and beverage experiences, and off-course activities that include a Sport Club, a fishing pond, and sports courts, with a Pool and Racquet Club coming in the future. Position Overview The Administrative Assistant at Cabot Citrus Farms works closely with the General Manager to support the effective day-to-day operation of the resort's administrative functions. Serving as a central point of coordination for internal teams, this role provides direct support to the General Manager while managing routine administrative activities that contribute to smooth and efficient operations. This position supports scheduling, correspondence, recordkeeping, and document management, while handling sensitive and confidential information with discretion. The Administrative Assistant helps ensure priorities are tracked, information flows accurately, and administrative processes remain organized and reliable. The role also monitors social media and online platforms for guest feedback, summarizes trends and notable items, and escalates issues as needed to support leadership awareness and timely follow-up. This role plays a critical part in enabling leadership effectiveness by delivering consistent, detail-oriented administrative support within a fast-paced hospitality environment. The Profile A successful Administrative Assistant is a dependable extension of the General Manager, known for organization and follow-through. They are proactive in identifying needs and skilled at managing multiple priorities with professionalism. The Administrative Assistant is a vital member of the team providing support to the operating teams to deliver on the brand's mission to “Create Magical Places Where Remarkable Memories are Made.” The Administrative Assistant is a trusted teammate who always maintains confidentiality and exemplifies Cabot's values of confidence, authenticity, humility, and warmth. Key Responsibilities Provide administrative support to the General Manager and Executive Leadership Team as needed. Organize and schedule meetings and appointments. Prepare and distribute correspondence, including letters, forms, and emails. Ensure accuracy and professionalism in all communications. Carry out administrative duties such as filing, typing, copying, binding, etc. Reply to email, telephone, or face-to-face inquiries. Handle sensitive information with confidentiality and discretion. Prepare materials for board or management meetings. Assist in organizing team events, luncheons, and recognition programs. Other administrative duties as assigned. Qualifications High school diploma or equivalent; college degree preferred. Resort or hotel experience preferred. Knowledge of office management systems and procedures. Proficiency in Microsoft Office. Attention to detail and problem-solving skills. Strong organizational and planning skills. Work Conditions Office-based with regular interaction with resort staff and guests. May require flexible scheduling, including weekends or holidays. Occasional walking between resort facilities. Benefits We offer a comprehensive benefits package, including: Health, Dental, and Vision Insurance 401(k) 10 Paid Vacation Days 5 Paid Sick Days 14 Company Holidays Maternity and Paternity Leave Complimentary Staff Lunch Early Earned Wage Access Golf Privileges Employee Discount Program And much more! Our greatest asset, and the key to our success, is our team. We have developed an incredibly positive and exceedingly vibrant culture by attracting the most caring, engaging, and driven people in golf and hospitality. With a focus on the principles of the Golden Rule - treating others as we wish to be treated - the warmth, kindness and good nature of our team is ultimately what sets Cabot apart. Work hard and be nice to people - it's as simple as that! If your values align with the Cabot vision, we welcome you to apply and join our amazing team that is building this one-of-a-kind property!

What This Position is All About As the Fifth Avenue Club Assistant, you are client focused and take initiative to resolve problems. You seek out responsibilities and follow through on all projects and tasks. You also possess strong organizational skills and demonstrate attention to detail. Who You Are: A towering strength at winning over an audience with their perspective A thought leader, capable of creating a breakthrough strategy or transformative approach the most complex challenges A thought leader, trusted for inventive and game changing ideas to even the most complex challenges, constantly seeks improvement and new ways to do things by challenging convention You Also Have: Retail Experience Required Available to work a flexible schedule that can include nights and weekends Always portrays a professional and polished demeanor demonstrating confidence and a positive attitude Has the ability to interact professionally and respectfully with people As The Fifth Avenue Club Assistant, You Will: Have the ability to continue client relationships and address all client needs when consultant is not available, acts as a liaison between client and consultant Utilize good time management and prioritizes daily tasks Be computer literate and systems savvy Ad hoc responsibilities as needed Your Life and Career at SFA: Be a part of a team of disruptors focused on stores and redefining the luxury experience. Exposure to rewarding career advancement opportunities, from retail to supply chain, to digital or corporate A culture that promotes a healthy, fulfilling work/life balance Benefits package for all eligible full-time Associates (including medical, vision and dental) An amazing Associate discount Saks.com is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. *The above expected salary range may have some variability based upon factors including, but not limited to, a candidate's overall experience, qualifications, and geographic location. If you are interested in the role, we encourage you to apply and, if selected to move forward in the interview process, you will have a chance to speak with our recruitment team regarding your specific salary expectations.

Sentry Management is an industry leader in full-service community association management. Our purpose is to nurture communities we are all proud to call home by putting our communities first, enhancing property values by supporting the board's endeavors, and improving the lifestyles of residents. Our community managers and support personnel are best-in-class, and we've been recognized as a National Top Workplace by USA Today for our engaged, people-centric workplace culture and employee engagement. We are currently seeking a professional and reliable Part- time Administrative Assistant for our Division located in Longwood, FL (Home Office). The Office Administrator is responsible for providing administrative and community management support for all division community managers and the division as a whole. Duties may vary from accounting, customer service, general office work, and administration of internal office processes to attending board meetings and providing support to communities as needed. Part-Time 16 Hours per week Responsibilities Include: Assist and support division with general office duties Create, maintain, and enter information into databases, scan, copy and file documents Prepare and provide reports, meeting materials, work orders, and other documents Assist in account setups and onboarding Provide service and support to customers with inquiries, account information, and other requests Utilize computer systems to maintain accurate data and organized filing Applicants Must: Have previous Office or administrative experience Be professional, organized and self-motivated Be able to work independently with little supervision Possess strong written and verbal communication skills Have a proficiency with Microsoft Office and general computer skills Benefits and Compensation: Salary commensurate with experience and qualifications Training and Support provided Comprehensive benefits package Work-life balance

Sentry Management is an industry leader in full-service community association management. Our purpose is to nurture communities we are all proud to call home by putting our communities first, enhancing property values by supporting the board's endeavors, and improving the lifestyles of residents. Our community managers and support personnel are best-in-class, and we've been recognized as a National Top Workplace by USA Today for our engaged, people-centric workplace culture and employee engagement. We are currently seeking a professional and reliable Part- time Administrative Assistant for our Division located in Longwood, FL (Home Office). The Office Administrator is responsible for providing administrative and community management support for all division community managers and the division as a whole. Duties may vary from accounting, customer service, general office work, and administration of internal office processes to attending board meetings and providing support to communities as needed. Part-Time 16 Hours per week Responsibilities Include: Assist and support division with general office duties Create, maintain, and enter information into databases, scan, copy and file documents Prepare and provide reports, meeting materials, work orders, and other documents Assist in account setups and onboarding Provide service and support to customers with inquiries, account information, and other requests Utilize computer systems to maintain accurate data and organized filing Applicants Must: Have previous Office or administrative experience Be professional, organized and self-motivated Be able to work independently with little supervision Possess strong written and verbal communication skills Have a proficiency with Microsoft Office and general computer skills Benefits and Compensation: Salary commensurate with experience and qualifications Training and Support provided Comprehensive benefits package Work-life balance

We are seeking a detail-oriented On-Site Administrative Assistant to work closely with the Licensed Community Association Manager (LCAM), Board of Directors, and community members. This role is perfect for an organized professional with excellent communication skills and a proactive attitude. Schedule: Monday, Wednesday, Friday: 11:00am-7:00pm Responsibilities: - Communication: - Answer incoming calls, assist callers, and forward messages to LCAM, board members, or maintenance staff as necessary. - Greet and assist guests in the management office, ensuring a positive experience. - Provide support to legal counsel and real estate agents as instructed by the LCAM. - Work Orders and Records: - Prepare and dispatch work orders based on service requests, and maintain the computerized work order system. - Type and manage violation letters, organize unit owner files, and handle correspondence. - Maintain records for the gate entry system, serving as the system administrator. - Coordinate application processes for new residents, provide welcome packages, and assist in new owner orientation. - Meeting Support: - Attend Board of Directors meetings as required, take minutes, and submit for review by the LCAM. - Prepare notices for meetings under LCAM supervision and coordinate mass mailings for the Association. - Office Management: - Order office supplies, process incoming mail, and manage invoices with LCAM approval. - Maintain up-to-date emergency contact information and update the Association's Information Sheet. - Provide change of address information for residents. - Vendor Coordination: - Coordinate with vendors, contractors, and other service providers as authorized by the Board and LCAM. This position plays a crucial role in supporting the daily operations of the community association, ensuring smooth communication, accurate record-keeping, and efficient administrative processes. Requirements Qualifications: Previous experience in administrative roles or property management is preferred. Proficient in MS Office Suite and comfortable working with computerized systems. Ability to work independently. Excellent organizational and multitasking abilities. Strong communication skills, both written and verbal. Ability to maintain confidentiality and handle sensitive information. Education and Experience: High School/GED or equivalent 1 year in property management experience or office administration experience (preferred) Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Salary Description $16-$18 per hour

Bayonet Plumbing, Heating, and Air Conditioning, a division of IES, is looking for an Office Assistant in our Clermont location. This position will provide high-level administrative support to multiple departments within the company. Qualified candidates will be friendly, team-oriented, and have the following skills: Excellent interpersonal skills to build strong relationships with colleagues Effective communication, including speaking, writing and active listening Extremely proficient with Microsoft Office, with a heavy emphasis on Excel Good phone presence Attention to detail Accurate work production Time management, prioritization, organization and multitasking abilities Ability to work independently, self starter works well with little supervision Highly organized These additional skills are not required but are beneficial Bilingual Benefits: Medical, Dental, Vision, and supplemental insurance Company-paid life insurance and short term disability insurance 401K plan Paid Holidays