Administrative associate jobs in The Woodlands, TX

LOCATED IN WEST HOUSTON - BELTWAY 8/I-10. THIS POSITION IS ON-SITE MONDAY THROUGH FRIDAY FROM 8:00AM TO 5:00PM. Responsibilities Handle HIGH VOLUME OF INCOMING AND OUTGOING CALLS Schedule and confirm meetings Ensure file organization based on office protocol Heavy scanning projects of documents and agreements into customized database. Must know Adobe Opening/closing work files Create job invoices Applying for and closing work permits as required Scheduling inspections with appropriate government offices Arrange for hotel reservations for crews for out of town jobs Arrange for per diem checks for crews when necessary Qualifications 2-3 years of administrative experience in a customer driven environment Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Salesforce, QuickBooks, Adobe, and MS Office - Word, Excel, Outlook & PowerPoint

Our client is seeking an Office Administrator on a Contract to Hire basis in Katy, TX to support operations, marketing, and client engagement for a growing real estate office. Company Profile: Real Estate Small Office Opportunity for growth Office Administrator Role: We are seeking a proactive and highly organized Office Administrator to support daily operations, marketing activities, client communications, and overall business efficiency. This role is central to managing databases, coordinating client outreach, overseeing administrative processes, and supporting real estate operations. As the business grows, this position will also take on light bookkeeping responsibilities and operational support. The ideal candidate is detail-oriented, tech-savvy, process-driven, and thrives in a dynamic environment where no two days are the same. Administrative & Operational Support Manage and maintain client and property databases; ensure accurate, organized, and up-to-date information Create, implement, and improve office processes and workflows Create and implement process automation solutions as needed to improve efficiency Perform database cleanup and ongoing database management Handle daily administrative tasks including scheduling, document management, and office organization. Create and update spreadsheets for tracking listings, transactions, client activities, and marketing campaigns Serve as primary point of contact for clients, vendors, and partners; ensure timely, polished communication Support listing preparation, open houses, transaction coordination, and operational needs as required Client Engagement & Marketing Manage and execute the Client 36-Touch Program, ensuring consistent and meaningful client outreach Coordinate marketing initiatives, including email campaigns, social media posts, and promotional materials Assist with event creation, planning, and execution for client appreciation events, open houses, and community engagement activities Bookkeeping & Financial Support Assist with basic financial tasks, including invoice tracking, expense entry, and organizing financial documents. Support the development of financial processes with room to expand into broader bookkeeping duties as the business grows. Office Administrator Background Profile: 2+ years of administrative experience in real estate or professional services industry Strong proficiency in Microsoft Office (Excel, Word, Outlook) and Google Workspace Experience working with CRM systems or database management tools Strong organizational, multitasking, and time-management skills Excellent written and verbal communication abilities Tech-savvy, resourceful, and comfortable implementing new systems and processes Ability to thrive in a small, fast-paced, team-oriented environment Interest in obtaining real estate licenses is a plus Features and Benefits while On Contract: We go beyond the basic staffing agency offerings! You can see the extensive list of benefits on our website under the Candidate Benefits tab. Features and Benefits of Client: PTO Hybrid Schedule Opportunity for growth

Clayton Services is searching for an Administrative Assistant to join a thriving company in Houston, Texas. The Administrative Assistant will be responsible for providing administrative support to the project team, ensuring the successful delivery of projects and meeting or exceeding goals through effective process management and strong client-partner relationships. Job Type: Direct Hire Pay Rate: $50,000 - $62,500/annually Benefits: Medical, Dental, Vision, PTO and more! Administrative Assistant Responsibilities: Provides comprehensive administrative support to service departments. Collaborate with field staff and project teams to ensure all resources and requirements are met for a successful project site operation. Assist Project Managers by creating necessary meeting forms and supporting documentation. Enter field personnel hours and per diem into the payroll system accurately. Process and manage expense reports for management to review. Partner with HR and safety departments to onboard new hires and manage the offboarding process for departing employees. Schedule, prepare for, and actively participate in all project meetings. Work alongside Project Managers to address and resolve client and vendor escalations. Maintain and organize departmental records and files. Oversee office activities and logistics to ensure smooth departmental operations. Administrative Assistant Skills and Abilities: Excellent verbal and written communication skills. Ability to work on numerous projects at once and multi-task. Possesses strong organizational skills and attention to detail. Ability to engage with external and internal stakeholders. Administrative Assistant Education and Experience: High School Diploma or equivalent. 2+ years of administrative or clerical experience. Project Administrative Assistant - Immediate need. Apply today!

The Administrative Assistant for Student Ministries supports the Church by performing general administrative duties and providing support to the Student Ministry team. He or She must be committed to the Mission and Core Values of St. Martin's Episcopal Church. ESSENTIAL FUNCTIONS To glorify God every day by affirming and valuing the Christian faith as affirmed by the worldwide Anglican Communion, which emphasizes the Holy Scriptures as the primary authority and guide for individual faith and practice. Oversee all administrative aspects of Student Ministries, including maintenance of student databases, parent newsletter, and retreat and mission trip coordination. Oversee mail-outs (birthdays, life groups, etc.). Assist with and attend life groups as needed. Assist with budget/finance functions as appropriate, including credit card reconciliation and event payments. Engage parents and students in a loving and responsive manner. Attend departmental and staff meetings for input and informational purposes. Create and maintain big event binders containing all pertinent information on all Student Ministry events. Track attendance for Student Ministry functions. Maintain all necessary forms for Student Ministries. Assist in calendar planning and notification to the appropriate parties, including booking appropriate space for events in the online event scheduler. Ensure that office equipment is clean and well-maintained; includes procurement of replacements and supplies. Proofread any newsletter or mass communication pieces as assigned. Order supplies for Student Ministry. Perform related duties as required. SCHEDULE: This is a full-time position. Days and hours of work will generally be Monday - Friday, with occasional overtime on evenings or weekends if requested by leadership. No travel is expected for this position. EDUCATION AND EXPERIENCE: Required experience includes graduation from high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping. Additional eligibility qualifications include three to five years of increasingly responsible related experience, or any equivalent combination of related education and experience.

Job Title: Administrative Assistant Duration: 1 year+ ***Due to client requirements this role is only open to USC or GC candidates*** • 3+ years of Administrative Assistance experience *Strong emphasis on travel and events planning experience. • Must have experience managing travel, schedules, and expense reporting for senior-level executives. • Associate's degree Minimum knowledge, skills and abilities required of the position: • Results focused, detail oriented, problem solving, and, self-starter. • Strong interpersonal skills and ability to develop strong relationships and seamless interfaces across the business, including front, middle and back-office teams as well as with senior management. • Strong skills with Microsoft Office tools. • Ability to handle confidential and sensitive information with discretion. About Matlen Silver Experience Matters. Let your experience be driven by our experience. For more than 40 years, Matlen Silver has delivered solutions for complex talent and technology needs to Fortune 500 companies and industry leaders. Led by hard work, honesty, and a trusted team of experts, we can say that Matlen Silver technology has created a solutions experience and legacy of success that is the difference in the way the world works. Matlen Silver is an Equal Opportunity Employer and considers all applicants for all positions without regard to race, color, religion, gender, national origin, age, sexual orientation, veteran status, the presence of a non-job-related medical condition or disability, or any other legally protected status. If you are a person with a disability needing assistance with the application or at any point in the hiring process, please contact us at email and/or phone at: ********************* // ************ At The Matlen Silver Group, Inc., W2 employees are eligible for the following benefits: Health, vision, and dental insurance (single and family coverage) 401(k) plan (employee contributions only)

JOB STATUS: OPEN POSTING DATE: 11/20/2025 CLOSING DATE: 12/10/2025 04:00 PM POSTING NUMBER: 051592 LOCATION: Mitchell Intermediate - 067 POSITION TITLE: Campus Secretary/Intermediate JOB DESCRIPTION: Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff. DUTIES and RESPONSIBILITIES: * Prepare correspondence, forms, reports, manuals, and presentations for the principal and other staff members. * Compile, maintain, and file all reports, records, and other documents as required. * Update handbooks, policy manuals, and other documents as assigned. * Maintain physical and computerized files, including mailing lists, records, visitor logs, and office communications. * Maintain a daily teacher attendance log and records for substitute teachers. * Maintain school calendar of events. * Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations. * Prepare and make cash deposits for activity accounts(s). May be responsible for maintenance of activity checkbook(s) and ledger(s). * Order and maintain inventory of office supplies and program equipment. * Answer and respond to incoming calls, take reliable messages, and route to appropriate staff. * Maintain a schedule of appointments and make travel arrangements for appropriate staff. * Make meeting arrangements for campus activities including preparing materials, scheduling and setting up facilities, and arranging equipment. * Receive, sort, and distribute mail and other documents to staff. * Assist students, teachers, and parents as needed. * Maintain confidentiality of information. * Regular attendance. * Other duties as assigned. EXPERIENCE: * One to three years secretarial experience QUALIFICATIONS: Education/Certification: * High school diploma or GED Special Knowledge/Skills: * Proficient skills in keyboarding, data entry, word processing, and file maintenance * Ability to use personal computer and software to develop spreadsheets, databases and word processing documents * Ability to prioritize workflow to address the multiple needs of the supervisor or the department * Ability to multi-task numerous complex administrative activities * Effective organizational, communication, and interpersonal skills * Basic math skills CONTACT INFORMATION: Mental Demands/ Physical Demands/Environmental Factors: Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours; occasional districtwide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress APPLY TO: To apply for this position, click "login" above. Additionally, once you've logged into your WinOcular application, upload your current resume and letter of interest and ensure your application is updated. Current employees must apply using the internal system. Principals have requested no telephone calls, please. GROUP / GRADE: 5-6 SALARY: Pay Grade AS-5 - Minimum hourly rate - $18.75 DAYS: 202 START DATE: 2025-2026 School Year

Job DescriptionWho We Are: Mathnasium of Cinco Ranch is committed to teaching children math so that they understand it, master it, and love it. Our world-class curriculum is built upon the Mathnasium Method the result of decades of hands-on instruction and development and has changed the lives of children in Katy area since 2006. Job Responsibilities: Support the Center Director in administering student assessments. Assist with sales responsibilities, including promptly responding to leads and successfully enrolling students Provide exceptional customer service by building relationships with families and communicating student progress Lead and coach team members to effectively deliver individualized instruction in a group setting Manage students learning progress and engagement throughout instructional sessions Mentor and support employee development by providing on-the-job training to instructional staff. Become proficient with digital educational materials and processes Support the maintenance of a safe and professional learning environment Qualifications: Passion for math and working with students Excellent interpersonal and organizational skills Eagerness to learn and be trained Ability to cultivate teamwork and balance education and sales responsibilities Proficiency in computer skills admin Officer/Manager Run the day-to-day operations of the center, grow center enrollments, provide exceptional customer service. Ability to handle general office duties, light computer/tech skills. Ability to manage and improve efficiency and drive the profitability of the center. Ability to manage successfully customer service, administrative duties, sales, and employees to operate the center. This position has the potential to grow for a higher leadership position, such as Admin/Office Manager. A minimum of two years of a college education is required. Experience in Education and/or sales, customer service is a plus. Office Hours: Sunday 1:00 -5:30 PM Mon - Thur 2:00 - 8:30 PM Compensation: Besides the hourly rate, there will be commissions after the training period. If you are driven, motivated, and eager to make a difference, we would love to meet you! All applicants will be required to provide work authorization and pass a background check.

Starting Salary Range is $40,747.20 - $42,825. The initial salary offer is commensurate with education and related work experience. This role is designed for a motivated, detail-oriented professional who loves organization, problem-solving, and creativity. The Administrative Specialist serves as an integral member of the Marketing and Public Affairs team and provides daily operational leadership to Navigator Press. This individual will manage administrative tasks, financial and budget processes, and support the executive director and MPA team administratively. The position offers opportunities to exercise creativity through involvement with social media, promotional campaigns, and print and digital collateral.Administrative and Marketing Duties: * Administrative Coordination: Maintain department calendars, schedule meetings, take meeting notes, and track deadlines, make travel arrangements for MPA team members. Support the executive director with project management tasks. * Financial Support: reconcile department credit card transactions, prepare purchase orders and track invoices, assist managers with monitoring department budgets using enterprise software, assist with vendor contracts and payment follow-up. * Campaign Support: Assist with planning and execution of marketing campaigns, including preparing collateral, ordering giveaways, proofing materials, and coordinating with internal stakeholders. Navigator Press Responsibilities: * Greet and assist faculty, staff, and students placing orders, enter and track print jobs, ensuring timely completion and quality standards. * Manage the processes intentionally to expand services and capacity. * Assist when needed with finishing processes (binding, cutting, laminating), monitor inventory and reorder supplies as needed. * Learn basic print production and equipment troubleshooting (training provided). * Serve as back-up to Print Shop Manager in their absence. * Ensure excellent customer service and positive representation of Navigator Press. * On-campus position with some workdays split between the Navigator Press shop floor and the Marketing office. * High school diploma or equivalent (G.E.D.). * One (1) year of related work experience. * Demonstrated experience with administrative, clerical, or customer service work. * Strong organizational and problem-solving skills with high attention to detail. * Excellent communication skills - written, verbal, and interpersonal. * Comfort with learning enterprise software systems (for budget, purchasing, and job tracking). * Basic computer proficiency (Microsoft Office, Google Workspace). * Collaborative: Enjoys working on a team and helping colleagues succeed. * Creative: Brings ideas to marketing campaigns and finds fresh ways to tell stories. * Resourceful: Willing to learn, problem-solve, and manage multiple priorities. * Customer-Focused: Friendly and service-oriented, making the Marketing office and Navigator Press a welcoming space. * Some standing, lifting (paper boxes up to ~30 lbs), and walking required. * Standard weekday hours, with occasional early/late hours during major campaigns or events. Preferred: * Associate's (or higher) degree * Experience supporting a marketing or communications function. * Knowledge of social media platforms and content creation best practices. * Familiarity with graphic design software (Adobe InDesign, Photoshop, Canva). * Exposure to printing, publishing, or production environments. * Interest in storytelling, photography, or video production.

HIRING A CONSTRUCTION ADMINISTRATOR INTERN IN HOUSTON Founded in 1972, DBR has evolved into the premier MEP engineering firm in Texas, providing mechanical, electrical, and plumbing engineering services, as well as building commissioning, integrated technology, and security system consulting. DBR's steady growth has been fueled by loyal clients who appreciate our willingness to listen, open-minded approach to problem-solving, and relentless commitment to service. Now, more than 50 years later, DBR has a team of over 200 professionals in seven cities across the State of Texas. While our history guides our growth, our talented team of consultants are focused on the future. We are helping to create healthy and comfortable environments that will stand the test of time. RESPONSIBILITIES Observe and/or interact with various professionals related to the construction field including owners, engineers, architects, general contractors, and subcontractors Attend company training and departmental meetings on an ongoing basis Assist with the overall construction administration responsibilities, manage RFI's, and answer, complete, and return submittals in a timely manner Assist in 11-month warranty and maintenance site walks. Attend owner, architect, and contractor meetings, take meeting notes Review MEP documents for quality control Survey existing MEP systems to document existing conditions Review owner and maintenance manuals (O&Ms) and prepare written report Perform project site visits and create observation reports Attend project kick off meetings or huddles Attend onsite meetings to assist in resolving coordination conflicts Learn how to navigate through drawings and specifications Watch DBR's safety training video Attend manufacture equipment startups demonstration and training PHYSICAL REQUIREMENTS Ability to physically maneuver by foot minor obstacles at construction projects Talk/Hear: The person in this position frequently communicates with clients and team members regarding project information. Must be able to exchange accurate information in these situations. Use hands/fingers to handle or feel objects, tools or controls: Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer Stand or Sit: Must be able to remain in a stationary position 50% of the time Move: The person in this position needs to occasionally move about inside the office to access office machinery, project information, etc. See/Visual Acuity: Must have close vision, distance vision and the ability to focus to perform an activity, such as preparing and analyzing data and figures; viewing a computer terminal; extensive reading at distances close to the eyes Must be able to lift to 15 pounds at times. WORKING CONDITION Subject to inside environmental conditions: protection from weather conditions but not necessarily from temperature changes. The worker is not substantially exposed to adverse environmental conditions (such as in a typical office environment.) The noise level in the work environment is usually low to moderate. QUALIFICATIONS Pursuing a degree in Construction Science or Engineering Works well in a fast-paced environment Maintain a positive attitude Show a willingness to learn and ask questions Must be eligible to work in the United States without sponsorship Valid driver license for required travel (20-30%) SKILLS Proficient in all Microsoft Office Applications Ability to communicate and work with others as part of a project team Excellent research and organizational skills This is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.

Get ready to buckle up and meet the powerhouse that's revolutionizing the Oil & Gas industry - ROGII! We're a dynamic team of tech enthusiasts who are not afraid to take risks and bring innovation to the forefront with our comprehensive software solutions. Here at ROGII, we're all about optimizing well operations and streamlining workflows for clients all over the world. And we've been smashing that goal out of the park with products that have been adopted by over 350 clients worldwide! But hey, we're not your average team. We're made up of ROGII Stars - creative, out-of-the-box thinkers who are always developing and improving our products with our users in mind, and you can find us all around the world. With each new day, we're pushing the boundaries of what's possible in our industry and having a blast while we do it. Now, here's your chance to join our team and help us continue being the unparalleled leader in our field. Join the revolution and let us help you lead the digital transformation for the Oil & Gas industry. We're seeking our next ROGII Star who can help us scale towards that goal. Let's ROGII and lead the digital transformation for the Oil & Gas industry together! Are you ready to embrace the future with us? About the Role Job Type: Full-time We are seeking a highly organized and dynamic individual to join our team as an Executive/Personal Assistant. In this role, you will provide comprehensive administrative support to our executive leadership while also managing personal tasks to ensure seamless day-to-day operations. Responsibilities: Executive Support: Calendar Management: Efficiently organize and manage schedules, appointments, and meetings for executives. Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, and transportation. Communication: Facilitate effective communication by managing emails, calls, and other correspondence on behalf of executives. Document Preparation: Draft, edit, and proofread documents, presentations, and reports as needed. Meeting Support: Prepare meeting agendas, attend meetings, and take accurate minutes as required. Personal Assistance: Personal Calendar: Coordinate personal appointments, family events, and social engagements. Errands and Tasks: Manage personal errands, including shopping, deliveries, and other ad-hoc tasks. Home Office Organization: Oversee organization and maintenance of personal and home-related documents. Administrative Support: Office Management: Maintain a well-organized office environment, including inventory management and ordering supplies. Expense Management: Track and reconcile expenses for both professional and personal activities. Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality. Requirements: Previous experience as an Executive Assistant or Personal Assistant is preferred. Ability to manage multiple tasks and priorities with a high level of efficiency. Valid drivers license and a clean driving record. Strong written and verbal communication skills. Proficient in Microsoft Office Suite and other relevant office software. Capable of adapting to changing priorities and handling unexpected situations with poise. Demonstrated ability to handle confidential information with utmost discretion. At ROGII, we value diversity and are committed to creating an inclusive environment for all employees. We offer a competitive salary, comprehensive benefits package, and opportunities for professional growth and development. If you are passionate about accounting and want to be part of a dynamic team that is revolutionizing the Oil & Gas industry, we encourage you to apply for this exciting opportunity.

Who We Are: Mathnasium of Cinco Ranch is committed to teaching children math so that they understand it, master it, and love it. Our world-class curriculum is built upon the Mathnasium Method- the result of decades of hands-on instruction and development - and has changed the lives of children in Katy area since 2006. Job Responsibilities: * Support the Center Director in administering student assessments. * Assist with sales responsibilities, including promptly responding to leads and successfully enrolling students * Provide exceptional customer service by building relationships with families and communicating student progress * Lead and coach team members to effectively deliver individualized instruction in a group setting * Manage students' learning progress and engagement throughout instructional sessions * Mentor and support employee development by providing on-the-job training to instructional staff. * Become proficient with digital educational materials and processes * Support the maintenance of a safe and professional learning environment Qualifications: * Passion for math and working with students * Excellent interpersonal and organizational skills * Eagerness to learn and be trained * Ability to cultivate teamwork and balance education and sales responsibilities * Proficiency in computer skills admin Officer/Manager * Run the day-to-day operations of the center, grow center enrollments, provide exceptional customer service. * Ability to handle general office duties, light computer/tech skills. * Ability to manage and improve efficiency and drive the profitability of the center. * Ability to manage successfully customer service, administrative duties, sales, and employees to operate the center. * This position has the potential to grow for a higher leadership position, such as Admin/Office Manager. * A minimum of two years of a college education is required. Experience in Education and/or sales, customer service is a plus. Office Hours: Sunday 1:00 -5:30 PM Mon - Thur 2:00 - 8:30 PM Compensation: Besides the hourly rate, there will be commissions after the training period. If you are driven, motivated, and eager to make a difference, we would love to meet you! All applicants will be required to provide work authorization and pass a background check.

We are looking for an Administrative Officer to join our team and support our daily office procedures. A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records. If you have previous experience as an Office Administrator or similar administrative role, we'd like to meet you. Our ideal candidate also has a working knowledge of office equipment and office management tools. Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis. Responsibilities Manage office supplies stock and place orders Prepare regular reports on expenses and office budgets Maintain and update company databases Organize a filing system for important and confidential company documents Answer queries from employees and clients Update office policies as needed Maintain a company calendar and schedule appointments Book meeting rooms as required Distribute and store correspondence (e.g. letters, emails and packages) Prepare reports and presentations with statistical data, as assigned Arrange travel and accommodations Schedule in-house and external events Requirements Proven work experience as an Administrative Officer, Administrator or similar role Solid knowledge of office procedures Experience with office management software like MS Office (MS Excel and MS Word, specifically) Strong organization skills with a problem-solving attitude Excellent written and verbal communication skills Attention to detail High school diploma; additional qualifications in Office Administration are a plus

Job DescriptionBenefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, inputing customers information into our CRM, retreiving documents, printing of documents for signing, putting a deal together. Posting of expenses. Answering phones, waiting on customers, taking payments, giving out cutomers plates, keeping your desk tidy. focusing on your work and not others.planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and has friendly customer demeanor and is good about following the rules We are looking for a bilingual person to help be able to communicate with our clientele and one that is reliable. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines and can type. Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

Start your career as an Administrative Specialist at Vopak and contribute to social themes such as energy security and energy transition. We offer you a working environment that is safe and pleasant and where equality, diversity and satisfaction are of paramount importance. Ready to develop yourself and make a positive impact? Improve the world and start as an Administrative Coordinator at Vopak. What will you do as an Administrative Specialist? Vopak is seeking a detail-oriented Administrative Coordinator to support various administrative functions and enhance our operational effectiveness. The ideal candidate will be detail-oriented, resourceful, and capable of managing multiple priorities - supporting leadership, coordinating meetings and events, and ensuring smooth day-to-day operations. What do we offer you? * Competitive, market-based compensation package depending on your experience and * knowledge. * Career development and growth opportunities. * Medical / Dental / Vision Insurance * Flexible Spending Account Options * Short Term/Long Term Disability Insurance * Basic and Supplemental Life/AD&D Insurance * 401(k) Incentive Savings Plan * Paid Holidays (Fixed and floating) * Paid Time Off and Sick Days * Additional Benefits: * Tuition Reimbursement * Employee Assistance Program * Accident Insurance * Legal Plan * Critical Illness Insurance * Hospital Indemnity Insurance * Legal Plan * ID Theft Insurance * Universal Life What do we expect from you as an Administrative Specialist? * Must possess or be able to obtain a TWIC (Transportation Worker Identification Credential) as required by the Maritime Transportation Security Act. * AA degree in Business (preferred) or High school diploma or GED * College courses in business, finance, or related fields helpful * Certified Professional Secretary preferred * 4 - 7 years office clerical experience * Strong organizational and multitasking abilities with attention to detail. * Proficiency in Microsoft Office Suite, Google Workspace, and scheduling software. * Excellent written and verbal communication skills. * Ability to work independently and manage priorities in a fast-paced environment. * Professional, reliable, and team-oriented attitude. What does your day look like? Your core responsibilities are: * Adhere by all applicable safety procedures and practices for the location and position; participate in appropriate safety training; demonstrate commitment to and support of SHEQ principles and values; champion safety as a top priority * Serve as the primary, professional, and welcoming contact for all visitors at reception, managing guest sign-ins and maintaining lobby protocols. * Efficiently organize and coordinate logistical arrangements (lunch orders, transportation, for all internal/external customer and visitor meetings. * Assist managers with various administrative tasks, ensuring efficient workflow. * Provide support for the health and safety based programs(Voyagers, Randoms, etc) . * Responsible for inputting requisitions and receiving purchase orders. Creates and submits the Terminal's Purchase Orders (POs) for approval, adhering to established workflow procedures. * Ensure timely payment by monitoring all outstanding payables. * Review and adjust benefit invoices for accuracy. * Assist in planning and executing corporate events, luncheons, retirement, and anniversaries while supporting managers and HR in organizing employee engagement activities and event committees. * Assist with timekeeping and payroll timesheet auditing. * Monitor utility consumption and compile data for the monthly reporting. * Responsible for small purchases for the terminal, such as office and cleaning supplies. * Coordinate cleaning contractors and small repairs in the office building. * Work on special projects for the business unit or individual operating companies as assigned. * Perform other duties assigned by management that fall within the generally expected scope of this position. Work Environment This position requires an employee to be in an office environment as well as exposed to outside elements. Most extreme elements are heat in the summer months of up to 104°F (40°C) and some exposure to cold of generally no less than 15°F (-10°C) in the winter months. There will be exposure to various chemicals and compounds, including fumes and smells, some of them hazardous. The employee may enter confined spaces and work in elevated environments. Employees must be able to wear PPE required by the location. General office noise may be experienced and louder sounds and vibrations when outside. The noise level in the work environment is usually moderate. All environments are safe with appropriate PPE. Physical Demands While performing the duties of this job, the employee is regularly required to walk, sit, speak and hear. The employee is required to stand, use hands to finger, handle, or feel; reach with hands and arms; the employee may be required, on occasion, to climb or balance, stoop, kneel, or crouch. The employee may be required to climb ladders/storage tanks up to 50' in height. The employee may be required to enter confined spaces. The employee may occasionally lift and/or move up to fifty (50) pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus. Employees may be required to travel by air, rail, bus, or car. Applicants must be eligible to work in the United States. The Company will not sponsor immigration or work visas. Inclusion & Diversity: Vopak stores vital products with care. Our commitment to care extends to all our stakeholders, including our own employees, new talents and people in our local communities around the globe. We believe that each individual has the right to be treated with respect and dignity, and to work in a professional atmosphere that promotes equal opportunities and prohibits discrimination or harassment on the basis of race, color, national origin, religion, sex, sexual orientation, age, political orientation or trade union membership, allowing everyone at Vopak to develop their full potential. It is Vopak's policy to employ and administer employees without regard to race, color, religion, gender, sexual orientation, age, national origin, disability, citizenship status, or status as a disabled veteran or veteran of the Vietnam Era and in accordance with federal and state civil rights laws. Accommodations If you require reasonable accommodation to complete a job application, pre-employment testing, or a job interview, or to otherwise participate in the hiring process, please contact ****************. Want to start as an Administrative Specialist at Vopak? Are you ready to share your vision and contribute to Vopak's projects? Then start as an Administrative Specialist and apply now!

Are you passionate about human space exploration, understanding the origins of the universe, and working with a passionate and diverse team to make a difference? If you are, we need you! We need your talent, teamwork, and energy to help us achieve great things that inspire people all over the globe. We need you to bring creative ideas and diverse backgrounds to help us envision, shape, and deliver systems that will enable the exploration of space while benefiting people here on Earth. We are excited about what we do, and we need you on our team as we take on exciting challenges for NASA's pursuits in deep space exploration. As NASA's largest engineering solutions provider working together with NASA at centers across the United States. We have an exciting opportunity for an Mission Science Administrative Specialist to join the JETSII Contract! We are actively searching for qualified candidates for this potential opening; however, we do not have assurance at this time when the position will be finalized and opened. Because we have strong reason to believe the position will be approved soon, we are proceeding with identifying qualified candidates and conducting interviews. The Mission Science Administrative Specialist will: * Administration * Provide comprehensive administrative support for Orbital Debris and Hypervelocity Impact task orders * Coordinate and compile JETS2 task order reporting * Coordinate and process contractor travel for JS23/JS24 employees * Coordinate contract training requirements for JS23/JS24 employees * Submit purchase requisitions (PRs); monitor purchasing and shipping statuses and help expedite when necessary; maintain detailed tracking; correspond with shipping support personnel * Schedule and coordinate meetings for both in-person conference rooms and Microsoft Office Teams meetings * Prepare and manage project correspondence, meeting presentations, interoffice and interdepartmental communications as instructed * Update and maintain databases such as mailing lists, contact lists and client information * Maintain office administrative filing and storage systems, both hard copy and digital * Maintain office supply inventory by checking stock to maintain inventory levels; anticipating needed supplies; placing and monitoring orders; verifying receipt of supplies * Contribute to team effort by accomplishing related administrative tasks as needed * Support Section and Group managers for various contact management activities, as required * Document Archive * Retrieve information from internal archive or order from STI Center library on request Learn and apply cataloging rules and procedures specific to this collection * Download files from conferences and archive for digital reference * Scan paper documents for electronic storage and archiving * Execute quality control processes * Upload documents to server and backup location Requisition Qualifications: This position has been posted at multiple levels. Depending on the candidate's experience, requirements, and business needs, we reserve the right to consider candidates at any level for which this position has been advertised. * Requires a HS diploma or its equivalent and a minimum of 8 years of experience in the field or in a related area. * The work requires a basic knowledge of proper office procedures. Must have ability to follow instructions. * High school diploma or equivalent * Proficient in spelling, punctuation, grammar, and other English language skills * Experience with Microsoft Office and operation of standard office equipment * Ability to operate a personal computer including email, Internet connections, MS Teams, SharePoint, and software related to collection database and scanner * Ability to work in a team-based environment and independently * Ability to communicate effectively and professionally Requisition Preferences: * Experience working in the NASA environment Why Join Our Team? Click on the below links to view just a small sample of all that we do! Come join our team and be part of our future. We look forward to seeing you! See What We Do Aerospace Solutions Overview (Please view in Chrome or Microsoft Edge) In addition to exciting career opportunities, we also have: * Excellent personal and professional career growth * 9/80 work schedule (every other Friday off), when applicable * Onsite cafeteria (breakfast & lunch) * Much, much more! For more information on our partnership with NASA at Johnson Space Center (JSC), please visit ************************* * Proof of U.S. Citizenship or US Permanent Residency may be a requirement for this position. * Must be able to complete a U.S. government background investigation. * Management has the prerogative to select at any level for which the position is advertised. Essential Functions Work Environment Generally, an office environment, but can involve inside or outside work depending on task. Physical Requirements Work may involve sitting or standing for extended periods (90% of time). May require lifting and carrying up to 25 lbs. (5% of time). Equipment and Machines Standard office equipment (PC, telephone, printer, etc.). Attendance Regular attendance in accordance with established work schedule is critical. Ability to work outside normal schedule and adjust schedule to meet peak periods and surge requirements. Other Essential Functions Professional behavior that enhances productivity and promotes teamwork and cooperation. Grooming and dress must be appropriate for the position and must not impose a safety risk/hazard to the employee or others. #JETS #JETSII

Are you in search of a new career opportunity that makes a meaningful impact? If so, now is the time to find your calling at Enhabit Home Health & Hospice. As a national leader in home-based care, Enhabit is consistently ranked as one of the best places to work in the country. We're committed to expanding what's possible for patient care in the home, all while fostering a unique culture that is both innovative and collaborative. At Enhabit, the best of what's next starts with us. We not only make it a priority to maintain an ethical and stable workplace but also continually invest in our employees. By extending ongoing professional development opportunities and providing cutting-edge technology solutions, we ensure our employees are always moving their careers forward and prepared to deliver a better way to care for our patients. Ever-mindful of the need for employees to care for themselves and their families, Enhabit offers competitive benefits that support and promote healthy lifestyle choices. Subject to employee eligibility, some benefits, tools and resources include: 30 days PDO - Up to 6 weeks (PDO includes company observed holidays) Continuing education opportunities Scholarship program for employees Matching 401(k) plan for all employees Comprehensive insurance plans for medical, dental and vision coverage for full-time employees Supplemental insurance policies for life, disability, critical illness, hospital indemnity and accident insurance plans for full-time employees Flexible spending account plans for full-time employees Minimum essential coverage health insurance plan for all employees Electronic medical records and mobile devices for all clinicians Incentivized bonus plan Responsibilities The administrative specialist/human resources designee coordinates day-to-day telephone and personnel communication systems. This position designee maintains the branch office, processes accounts payable and assists with medical supply management. The administrative specialist/human resources assists the branch director with ensuring that branch employees are supported related to important human resources needs and information, in addition to keeping electronic personnel files up to date. Qualifications Education and Experience (ESSENTIAL): Must possess a high school diploma or equivalent. Must have demonstrated experience in the use of a computer, including typing and clerical skills. Education and Experience (DESIRED): Six months experience performing health care office functions is preferred. Qualifications: Must be able to effectively communicate, both orally and in writing. Must have exceptional customer service skills and be able to communicate well with a diverse group of stakeholders. Must be capable of multitasking while maintaining a professional and friendly demeanor. Must be able to problem solve effectively. Must be organized and able to perform multiple tasks simultaneously. Must have an understanding of issues related to delivery of home care services. Requirements: • Must possess a valid state driver license • Must maintain automobile liability insurance as required by law • Must maintain dependable transportation in good working condition • Must be able to safely drive an automobile in all types of weather conditions *For employees located in Oregon, requirements related to driving are not applicable unless employee has a clinical license. Additional Information Enhabit Home Health & Hospice is an equal opportunity employer. We work to promote differences in a collaborative and respectful manner. We are committed to a work environment that supports, encourages and motivates all individuals without discrimination on the basis of race, color, religion, sex (including pregnancy or related medical conditions), sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, genetic information, or other protected characteristic. At Enhabit, we celebrate and embrace the special differences that makes our community extraordinary.

Administrative Specialist - (ADV000BCW) Are you passionate about human space exploration, understanding the origins of the universe, and working with a passionate and diverse team to make a difference? If you are, we need you! We need your talent, teamwork, and energy to help us achieve great things that inspire people all over the globe. We need you to bring creative ideas and diverse backgrounds to help us envision, shape, and deliver systems that will enable the exploration of space while benefiting people here on Earth. We are excited about what we do, and we need you on our team as we take on exciting challenges for NASA's pursuits in deep space exploration. As NASA's largest engineering solutions provider working together with NASA at centers across the United States. We have an exciting opportunity for a part-time Administrative Specialist to join the team! This position is hybrid and telework eligible supporting the Spacesuit Knowledge Capture and Strategic Communication Team also known as Spacesuit, Tools, and Rovers (STAR) Productions Team in the EC5/Spacesuit and Crew Survival Branch in administrative functions as follows: Facilitate the NASA JSC Export Control Review process for products produced internal as well as external to the team. External products may include for example products produced by the Extravehicular Activity and Human Surface Mobility Program (EHP) and the Crew and Thermal Systems Division (CTSD). Prepare and process products through NASA JSC Export Control processes including Scientific, Technical, and Research Information DiscoVEry System (STRIVES) for approval. This includes products such as manuscript abstracts, manuscripts for conferences and journals, presentations, videos, and photographs. Assist authors with the STRIVES process, work with reviewers, and coordinate with Export Control reviewers to facilitate timely approval Monitor conference related STRIVES submissions and report regular status updates to EC5 and CTSD management. Compilation of the Weekly Activity Report Facilitate the writing of an annual manuscript documenting the teams progress Maintain a list of events and products processed through export control processing with approval status. Comply with NASA JSC Export Control policies. Assist the Spacesuit Knowledge Capture and Strategic Communication Administrator as needed with following: Assist in maintaining the STAR Productions calendar. Communicate educational opportunities within the Extravehicular Activity (EVA) community and broader as appropriate. Schedule events with Subject Matter Experts (SMEs) Coordinate with SMEs to sign written release for event. Provide periodic statuses on progress. Surge support may require additional weekly hours in isolated instances Requisition Qualifications: This position has been posted at multiple levels. Depending on the candidate's experience, requirements, and business needs, we reserve the right to consider candidates at any level for which this position has been advertised. Must be a US Citizen Typically requires a bachelor's degree in a related area and normally possess 3 years of work experience. Familiarity with Microsoft Office tools (e.g. Word, Excel, and PowerPoint) Excellent oral and written communication skills Requisition Preferences: Familiarity with Johnson Space Center (JSC) organizations, processes, and procedures.

Job DescriptionDescription Initiates, coordinates, and executes administrative support to the Operations department. Key Responsibilities Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls. Exercises considerable judgement and discretion in handling requests for appointments and telephone calls. Distributes daily internal/external mail and overnight packages; sends and distributes faxes. Composes, types, and distributes professional correspondence and memoranda, e-mails and faxes, using individual initiative and as assigned. Proactively establishes, and maintains highly organized filing system; files correspondence and other records. Coordinates calendars and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness. Meets and greets visitors. Coordinates travel arrangements; completes expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained. Conducts research; compiles and types statistical reports. Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and recording and transcribing meeting minutes. Orders and maintains supplies; coordinates equipment maintenance. Manages office petty cash fund and reimbursement procedures. Assists in development and implementation of department systems and procedures as needed. Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing. Demonstrates a high level of professionalism in dealing with confidential and sensitive issues. Assists with special projects as assigned. Performs other related duties as assigned by management. Skills Knowledge and Expertise Associate degree (A.A.) or equivalent, three to five years related experience, or equivalent combination of education and experience Firm commitment to excellence and high standards Strong verbal and written communications skills including ability to listen attentively and to communicate information clearly and effectively Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow Strong interpersonal skills Ability to follow established policies and procedures Ability to understand and follow written and verbal instructions Ability to deal effectively with a diversity of individuals at all organizational levels Good judgement with the ability to make timely and sound decisions Creative, flexible, and innovative team player Self-motivated, resourceful and adaptable; able to work independently within team focused environment Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm Detail oriented and highly organized with the ability to prioritize duties and responsibilities Excellent time-management skills with demonstrated ability to manage multiple projects at a time while meeting deadlines Demonstrated ability to plan and organize projects Proficient with Microsoft Office 365 software; SAP experience preferred Education: Associate's Degree (AA) or equivalent from a two-year college or technical school, or six months to one year related experience and/or training, or equivalent combination of education and experience.

Performs complex administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under general supervision with moderate latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS A. Performs technical program assistance work for Laundry, Food and Supply programs; participates in the planning and execution of an agency program; prepares and disseminates information concerning agency programs and procedures; and responds to inquiries regarding rules, regulations, policies, and procedures. B. Prepares, edits, and distributes correspondence, reports, forms, and other documents; compiles and enters data, makes calculations, and prepares administrative and statistical reports; and maintains record keeping and filing systems to include automated information systems. C. Coordinates work with organizational units of the agency; assists in the preparation of presentations for administrative meetings; and attends meetings, takes notes, and prepares meeting minutes. D. Researches, composes, designs, and edits agency publications to include brochures, forms, manuals, and charts. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Two years full-time, wage-earning customer service, clerical, secretarial, administrative support, technical program support, or criminal justice experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Accounting or numerical detail work experience preferred. 4. Computer operations experience preferred. B. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 3. Skill to communicate ideas and instructions clearly and concisely. 4. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 5. Skill to interpret and apply rules, regulations, policies, and procedures. 6. Skill in problem-solving techniques. 7. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 8. Skill to prepare and maintain complex records and files in an automated system. 9. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred. 10. Skill in the electronic transmission of communications. 11. Skill to type 45 words per minute (with no more than 10 errors) preferred. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.