Administrative Associate Jobs in Totowa, NJ

A well known family office investment firm based in NYC is looking for an EA/PA to support their CEO. This role is to support the CEO with 1x1 coverage including classic administrative responsibilities as well as special projects associated with their business. This firm has a great culture and solid reputation! Responsibilities Calendar management Aid executive in preparing for meetings Managing priorities for executive Acting as a gatekeeper As hoc project based work Coordinating bills/expenses Qualifications Bachelor's degree Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Pro-active and diligent Strong written and verbal communication skills

What We're Looking For We are seeking attentive, organized and effective full-time administrative professionals who can promote our academic enrichment programs and MEK Review as a whole. The ideal candidate must have strong customer service skills, be organized and able to attentively address customer concerns and questions. Who We Are MEK Review is a leading private learning academy dedicated to transforming students into top performers. Since 1997, we have helped thousands of students begin an incredible success story with our programs. Our students have gained admission to the best colleges in the country, earned top SAT, ACT, and SAT Subject scores, prepared for difficult high school admission tests, and became high achievers in the classroom. At MEK Review, we shape the futures of students and families every day with our unique, individualized educational programs. Our learning center has been recognized across the Tri-State area for its excellence and high success rates. Whether you're an educator or a team player eager to help us grow, we have a spot for you! What we offer ● Professional Growth - Gain experience and kickstart your career growth. ● Health, Medical, Dental and Basic Life Insurance, as well as various supplemental benefits ● Readily available snacks in the breakroom and free lunch on most Saturdays ● Salary range for this position will be $40,0000.00-$55,000.00 commensurate with experience About the Role: Our hours are Tues-Friday 1:00pm-8:30pm; Saturday 9:00am-5:00pm with Sunday and Monday off. Applicants should be able available to work this schedule on a full or partial basis. Ability to transition to full-time preferred. This role will be located in Closter and Palisades Park, we're looking for people to stay primarily in either location but have flexibility to move between both when necessary. Responsibilities ● Serve as the first point of communication and first welcome for families, providing information, taking messages, or scheduling appointments ● Manage entry process and determine the nature and purpose of visit, introduce them to classes and services and direct them to appropriate staff or team ● Schedule appointments and maintain and update appointment calendars, maintain consistency while communicating changes ● Answer general questions and follow up with answers using email or calls Education and Experience ● Strong organization, prioritization, written, and verbal communication skills ● Sales or account management experience is a preferred ● Fluency in Korean or Chinese languages is a plus 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Work Location: In person

A nonprofit client of ours is looking for a temp (potential to go perm) Administrative Specialist. Th hourly rate for this role will be $36-41/hr. About the Role: This role will provide vital administrative support to the Chief of Staff (COS) to the President. The position offers a mix of event coordination, project management, and general office assistance in a fast-paced environment. The ideal candidate will be proactive, adaptable, and able to manage multiple tasks while maintaining a high level of organization and professionalism. Key Responsibilities: Support to the Chief of Staff Coordinate and host workshops, leadership meetings, and conferences. Organize meeting materials, create agendas, manage internal calendars, and arrange catering. Provide day-of-event support, which may involve working outside normal business hours. Process invoices, expense reports, and honorariums in Concur and collaborate with Accounts Payable. Prepare travel arrangements for the Office of the President's research staff, visitors, and interns. Attend meetings and take minutes, ensuring follow-up on outcomes and action items. Manage projects and correspondence, ensuring timely follow-up. Update related webpages with scientific highlights and content. Onboard new team members, assist with office tours, and ensure provision of necessary equipment and resources. Support summer school programs, including event coordination, student onboarding, and daily student support. Additional Executive and Ad-hoc Support Provide administrative support for the General Counsel, such as calendaring and occasional correspondence. Act as a point of contact, screening calls and handling inquiries. Build strong internal and external working relationships. Assist with founder-related tasks or special projects. Greet and host visitors of the Office of the President. Support the President directly in the absence of the executive assistant, managing calendars and correspondence. Qualifications: Proven experience in administrative support, ideally within an executive or senior leadership setting. Exceptional organizational and multitasking skills. Strong communication skills, both written and verbal. Proficiency with Concur and general office software. Ability to work autonomously and collaborate effectively in a team-oriented environment.

At Savills, we help organizations find the solutions that ensure employee success. Sharply skilled and fiercely dedicated, our integrated teams of consultants and brokers are experts in better real estate. With services in tenant representation, capital markets, project management, workforce/incentives and workplace strategy/occupant experience, we've boosted the potential of workplaces around the corner, and around the world, for 160 years and counting. Savills is looking for a Broker Administrative Specialist to join the team in the New York office. The role provides overall administrative support for real estate professionals. In addition to preparation of normal correspondence, the role is responsible for research and analysis of properties, preparation of marketing collateral, and submittal of accounting related data upon deal closure. The Client Services Coordinator also assists with the maintenance of information in various sales databases and performs other routine office administrative roles. KEY DUTIES AND RESPONSIBILTIES Proactive in assessing the needs of the Professional and the client Prepare correspondence, documents, Request for Proposals, reports, account invoices, etc. Compose correspondence while maintaining confidentiality and utilizing correct grammar, punctuation, and spelling Prepare and produce marketing presentations and reports, while helping to develop ideas into designs using PowerPoint, often with a short lead-time. Create market surveys and tour books of available properties, including collecting necessary information from databases. Maintain and update assigned broker team's client/prospect databases Monitor action items and deadlines to ensure effective and timely completion Maintain and purge account files and records for assigned broker teams Perform general administrative duties such as filing, schedule meetings, travel arrangements, and expense reports Conduct research, assemble data, and perform special projects as assigned QUALIFICATIONS Bachelor's Degree in business or equivalent experience Minimum one year related work experience supporting multiple people; real estate experience preferred Ability to complete a high volume of tasks with minimal guidance or supervision Strong organizational, interpersonal and communication skills Detail oriented with the ability to respond effectively and efficiently while maintaining flexibility Capacity to work successfully in a team environment Strong proofreading and editing abilities Advanced working knowledge of Microsoft Word, Excel, Power Point, and Outlook Creative self-starter, multitask oriented, and strong time management skills SPECIFIC SOFTWARE PROGRAMS UTILIZED All Microsoft applications, including Word, Excel, and PowerPoint Outlook and other contact management, social media, and email systems in Design a plus CoStar/Loopnet & AIR Adobe Acrobat Salesforce Slack Salary Range: $70,000 to $75,000 Savills values a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic. Savills participates in the E-Verify program.

Full-Time Design Intern and Administrative Assistant Position Alchemy Studio design team is looking for a Full-Time Design Intern and Administrative Assistant to join the team for the summer immediately. The ideal candidate would be organized, creative, self-motivated and meticulous individual who is looking for a steady position that could lead into further positions within the firm. This person will work closely with the firms' Partner with day-to-day operations and supporting the office within both design and administrative duties. Applicants should be able to dedicate a minimum of 40 hours a week to the position and assisting the partner and team. Responsibilities: · Running bi-weekly payroll in the Payroll Interface · Scheduling for partners and calendar coordination. · Assisting in monthly pay billing in the QuickBooks interface. · Maintaining Office (Monthly rent payment, supply ordering, organizing and putting away materials, prepping for meetings and making sure the office is presented professionally). · Aiding partners in personal and professional tasks (returning packages, making online purchases, planning travel and accommodations, registering for trade shows). · General office management (setting up new computers & software). · Communicate and coordinate with vendors to schedule meetings and material library updates, as well as ordering materials for project requirements. · Building models in Sketchup and working with the team to apply materials and finalize designs. · Coordinate with rendering consultants to finalize professional renderings. · Work on design presentations in InDesign for client presentations as well as add approved materials in our specification software. · Assist with FF&E installs. · Miscellaneous tasks around the office. Requirements: · Strong communication, organization and time management skills and ability to work in a team environment. · Self-motivated and ability to multi-task in fast-paced, dynamic and creative environment. · Working on a bachelors degree in Architecture, Interior Design or any related field. Software Requirements: · AutoCAD is a must · Sketch-up is a must · Adobe Creative Suite o Photoshop o Illustrator o InDesign · Microsoft Suite o Word o Excel o Outlook Salary/Benefits: We offer a competitive package including: · Professional Hourly Rate To apply: For consideration, please email your resume as a PDF attachment along with a PDF portfolio or portfolio link to ****************************. Please title your email: (your name)- Part Time Assistant and attachments no larger than 7 MB. No phone calls please or emails to principals please. All candidates should have legal work status in the United States. Alchemy Studio is an Equal Opportunity Employer. ************************

We are seeking an individual with 1-3 years of general accounting and detail administrative experience to work in our office as a Accounting and Administrative Associate. This position is an immediate hire. Reporting directly to our Operations Manager, you will also work closely with our Repair Coordinator, Field Supervising Superintendent and other office staff to facilitate the administrative process of our Company. General work requirements include: Communicate with our building staff, outside building/legal consultants and vendors in the documentation of work required for various NYC filings. Prepare and/or supervise completion of daily deposits, monthly billing, monthly lease renewals and AP input. Provide accounting support as required. This is a Full-time, in office position. No remote option. Skills required: Bi-lingual Spanish - this is a MUST based on our tenancy and building workforce. Ability to think independently. Focus on accuracy. Organization. Ability to effectively communicate with internal staff, building staff, vendors, agency personnel and, if required, our tenants. Basic accounting skills. Word/Excel and document importing.

The Atlantic Group has partnered with a rapidly growing consumer product firm in the Newark, NJ area. They have an immediate need for an Office Administrator to join their team. This position is a full-time contract role with the opportunity to become permanent based on performance. Work Schedule: 5 days a week in the office Key Responsibilities: Prepare and issue sales invoices accurately and on time. Verify customer orders against pricing, inventory, and purchase orders. Maintain and organize records of invoices, payments, and financial transactions. Assist with payment reconciliation and resolve billing discrepancies. Process and submit documents such as purchase orders, invoices, and shipping notifications. Maintain accurate records of orders, invoices, and shipping confirmations. Liaise with customers, suppliers, and logistics partners regarding order status and shipment schedules. Respond to inquiries related to invoices, shipments, and order processing. Assist with office correspondence, clerical tasks, and document preparation. Support compliance and audit preparation by ensuring all documentation is accurate and up to date. Qualifications & Skills: Previous experience in clerical, administrative, logistics, or invoicing roles preferred. Must have Quickbook skills. Familiarity with EDI systems, ASN processing, and invoicing software is a plus. Strong attention to detail and ability to work with numbers accurately. Excellent organizational and multitasking skills. Proficiency in Microsoft Office (Excel, Word, Outlook) and data entry software. Strong verbal and written communication skills. Ability to work independently and collaboratively in a fast-paced environment. Note: Qualified candidates will be contacted within 3 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion. ID: 44093

Our client, an investment firm, is seeking a Temporary to Permanent Administrative Receptionist to join their NYC office. The hours are 8am-5pm and this position is in the office five days a week. Responsibilities: Sit at reception and greet guests and vendors Coordinate conference room schedules and manage onsite meetings Coordinate events, on-sites, and team activities (happy hours, team activities, etc.) with the admin team Manage kitchen stocking, inventory ordering and daily cleaning Manage office supplies and orders Schedule meetings and calendars for team members potentially in multiple offices (eastern and pacific time zones) Create and manage the best ways to maintain a consistent cadence and achieve a proactive scheduling methodology Support travel plans for members of the team in the US and UK (flights, accommodation, transport, etc...) Ad hoc on site technology support to team, including equipment and conference room troubleshooting Create and maintain administrative processes and procedures with the admin team Qualifications: Bachelor's degree preferred 2+ years of experience, ideally at least one of those years in professional services (finance, real estate, or legal industry) Small firm experience This person will arrive at 8am to ensure the kitchen is ready for the morning. Hyper-organized and structured and completion-oriented Comfort with multi-tasking and prioritization Actionable and efficient with an excellent eye for detail Strong communication and interpersonal skills, and comfort interacting all members of the firm Proficiency with office suite, teams, asana Comfort with learning new tools as appropriate for improved productivity Previous experience as an Executive Assistant and/or admin Ability to be proactive, resourceful and solutions-oriented Highly reliable, responsible and responsive Ability to learn quickly, and when mistakes are made, learn from them Compensation/Benefits: Up to $85K base depending on experience Medical, dental, and vision plans 80% covered by employer 401K 15 days' vacation, 5 sick days, and standard holidays Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Our client, a well-established company in White Plains, NY is looking to hire an Administrative Assistant to start right away! Responsibilities: Review and confirm accuracy of information within the company's database Performing data entry of new and updated customer account information Notify supervisor of discrepancies and/or correct discrepancies as needed Assisting with various administrative tasks (may include filing and scanning of documents) Providing support with other projects as needed Required Qualifications: Prior administrative, data entry, or general office support experience Bachelor's Degree is preferred but not required. Basic to intermediate proficiency in Microsoft Excel Strong communication skills and attention to detail Ability to meet deadlines and multi-task If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

Our Story Introduced in 2006, Madewell is a premium denim brand for men and women. Beautiful construction, the world's finest fabrics and an original approach to design-we don't spare any details. No one makes denim like we do, but we don't stop there. The perfect tee, the most versatile shoe, an essential leather bag-if it came from us, it's made well. Beyond our impeccably designed products, we're committed to making a difference. At Madewell we believe in being better when it comes to sustainability. We're committed to exploring new ways to protect our planet and its people-and that means thinking about how our clothes are made from start to finish. Our story is just unfolding and there's so much more to come. Join us at Madewell. Our dedication to Diversity, Equity, Belonging & Sustainability has been celebrated with industry recognition, reflecting our commitment to fostering an inclusive and sustainable workplace. The Role + Purpose: Madewell Is seeking an Administrative Assistant to support Madewell's SVP Creative & Marketing in managing daily operations, communications, and administrative functions while serving as a key liaison between marketing leadership, internal teams, and external partners. Role is expected to be on-site for 4 days. Calendar Management - Coordinate and maintain the Senior Vice President, Brand Creative and Marketing's daily schedule, including meetings, travel arrangements and appointments. Ensure all meetings are properly schedule dand time is effectively managed. Communication - Serve as the primary point of contact between the Senior Vice President, Brand Creative and Marketing and other Senior Executives, team members and external partners. Handle incoming emails and other correspondence, and have a clear understanding of how to prioritize responses as needed. Shoot Travel and Event Coordination - Manage the Senior Vice President, Brand Creative and Marketing's travel arrangements, including flight bookings, hotel accommodations and transporation. Assistant with organizing necessary transportation for any company-related events, ensuring logistics are smoothly executed. Expense Reports - Administer expense reports in a timely manner and create systems to make receipt management seamless. Meeting Coordination - Organize meetings pertaining to the Creative & Marketing department and cross-functional deparments, including setting up agendas, taking notes and following up on action items. Ensure all necessary materials are prepped and available for meetings. General Administrative Support - Assist in day-to-day operations, including ordering office supplies, maintaining office organization and support last minute tasks as assigned. Operational Efficiency - Prioritize the day-to-day efficiency of the team and cross functional partners, often working with other assistants and teams across the organization Qualifications: BS/BA degree or equivalent combination of education and experience sufficient to successfully perform essential functions of the job 2-3 years administrative assistant experience Experience working in a Creative or Marketing team or a keen understanding of how a Creative and Marketing functions is a MUST Exceptional organizational skills with the abitlity to prioritize tasks and manage time effectively Ability to handle multiple tasks and work in a fast-paced environment Detail-orientaed with excellemtn problem-solving skills Strong communication skills , both written and verbal Experience with project management tools and calendar management systems. Has an extreme sense of urgency Flexible and adaptable to changing needs and priorities, especially in high- pressure situations Proactive, resourceful and solution-oriented Strong interpersonal skills with the abiity to build relationships at all levels of the organization Positive attitude, with a strong work ethic and willingness to learn and contribute to team success Proficient in Microsoft Office Suite, Keynote and Google docs. Must be able to maintain the highest level of confidentiality We welcome you to apply, even if you don't check all the boxes. Our passion is scouting life-long learners who are driven by curiosity, and who feel connected to our brands and share our desire to make an impact. We're always seeking bright new talent who leverage their unique experiences to discover, grow and evolve with our teams. Benefits + Perks Health & Well-being - Eligible associates and family members receive medical, dental, prescription and vision insurance, family planning (fertility, adoption & surrogacy support), fitness discounts, medical travel and more. Associate Discount - We love our products just as much as you do! That's why we offer a great associate discount across all of our brands (J.Crew, J.Crew Factory, and Madewell). Flex Fridays - In addition to our hybrid work model, we also close our office at 1:00 PM every Friday year-round. Community Impact - We support the communities where we live and work through our philanthropic efforts and the J.Crew Cares Program. Winter Break - In addition to our PTO package, J.Crew Group offers a winter break at the end of December to eligible full-time associates at the Home Office to provide time to refresh and recharge. Note: Availability of these benefits and perks may be subject to work location & employment type and may have certain eligibility requirements. At J.Crew Group (JCG) we aim to pay competitively for our company's size and industry. The base salary offered will take into account internal equity and may vary depending on the candidate's geographic region of work premises, job-related knowledge, skills, and experience among other factors. The base salary is just one component of J.Crew Group's competitive total rewards strategy that also includes the opportunity for bonus, competitive benefits and perks. One of our core focuses here at JCG is creating a community and culture that builds belonging. We are deeply committed to our Diversity, Equity and Inclusion efforts, and we warmly welcome job applicants of all backgrounds. JCG is proud to affirmatively provide equal opportunity to all associates and qualified applicants without regard to race, color, religion, national origin or citizenship, age, sex, marital status, ancestry, legally protected physical or mental disability, veteran status, gender identity, sexual orientation or any other basis protected under applicable law.

Fantastic learning opportunity to support midsized financial services due to growth and promotion. This is an interesting position to truly learn the business from one of the most stable, no turnover companies in NYC! The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. Responsibilities Assist in meeting, greeting and supporting well known VIPs Coordinate onsite internal and external meetings and presentations Oversee conference rooms, luncheons, etc. Help with new hire packets Support Junior Executive team with expense reports, emails, etc. Qualifications Bachelor's degree 2-3 years working in an office environment Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite WFH Fridays Wonderful, intellectual culture, great benefits, strong bonus!

We are working with a well-established financial services firm that is looking for a detail-oriented and proactive Administrative Assistant. The ideal candidate will be organized, efficient, and able to manage multiple priorities in a fast-paced environment. Key Responsibilities: Maintain a well-organized office environment, including managing supplies, equipment, and office resources. Manage calendars, schedule meetings, and coordinate appointments for team members. Handle incoming calls, emails, and correspondence; serve as the first point of contact for clients and visitors. Prepare, edit, and distribute documents, reports, and presentations; maintain accurate records and filing systems. Assist with data entry and database management, ensuring accuracy and confidentiality. Provide general administrative support, including travel arrangements, expense reporting, and meeting logistics. Collaborate with team members to support various projects and initiatives as needed. Qualifications: Proven experience as an administrative assistant or in a similar role. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Concur. Excellent organizational and multitasking skills. Strong written and verbal communication abilities. Ability to work independently and as part of a team

The Administrative Assistant plays a key role in supporting the daily operations of the Communications & Brand Experience team. This includes scheduling meetings, assisting with events, maintaining databases, and handling invoices, contracts, and reports. The role requires a proactive mindset, an entrepreneurial spirit, and the ability to manage multiple priorities effectively. The ideal candidate is a resourceful problem-solver with strong communication skills. Department Overview: The Communications & Brand Experience team is responsible for enhancing and safeguarding the company's reputation, engaging with customers, prospects, employees, and other stakeholders. Externally, the team manages marketing and communications efforts, including branding, advertising, sponsorships, public relations, social media, marketing materials, events, and conferences. Internally, the team works with global and regional leaders to communicate key information on strategy, business goals, and company culture while fostering employee engagement on topics such as diversity, equity & inclusion (DE&I), community impact, and sustainability. Key Responsibilities: Provide administrative support, including processing invoices, managing contracts, submitting expenses, scheduling meetings, and handling financial reporting. Assist in managing third-party vendors, including ordering print materials and branded gifts. Support event planning for internal events and engagements, coordinating logistics, room reservations, catering, and materials. Qualifications and Skills: 4+ years of related experience in a similar role. Proficiency with Microsoft Excel, PowerPoint, Word, and Teams. Strong attention to detail and a strong work ethic. Ability to multitask, prioritize, and thrive in a fast-paced environment, working with a sense of urgency. Event management experience. Excellent verbal and written communication skills. Strong interpersonal skills and ability to build relationships with internal and external stakeholders. Knowledge of Concur, Agiloft, and Cvent preferred, but not required. Graphic design experience is a plus.

A non-profit organization in midtown NYC is seeking an Administrative Assistant who will specialize in providing front desk and overall office support. Weekly Schedule: Monday - Friday, 8:30am-5:30pm, 9:00am-5:00pm or 9:30am-5:30pm (rotating schedule with other administrative staff) Onsite Requirement: Fully onsite, 5 days/week Assignment Length: Ongoing temporary engagement, possibly contract to hire Responsibilities: Provide primary support for the reception areas for the Center's Manhattan Office - Welcome and greet visitors, ascertain their needs, answer basic questions, and direct them to the appropriate staff person or department Provide high quality service and communication to all Center staff, guests, visitors, clients, stakeholders, participants Answer and direct incoming telephone calls Receive and sort all mail and packages. Place mail and packages at appropriate mailboxes and location Assist with the submission of invoices and credit card reconciliations into Coupa and perform other duties assigned by management Screen all visitors; Ensure that visitors are identified and signed in Assist with events planning at the office location (e.g., responsible for conference room set-up and break down, assist with catering services when needed) Assist the facilities team with the distribution of supplies from office location to various projects Qualifications: High school diploma or associates degrees with 1-2 years of experience Energetic, motivated, well-organized professional with top-notch communication skills Excellent time management and problem solving skills to manage multiple requests and tasks

Highly regarded Investment Management firm located in the heart of Manhattan, is seeking a mature minded Executive Assistant with 2+ years of experience to support a small team of executives. Must have experience managing calendars and travel, processing expenses, editing documents and assisting with planning events and activities. Some personal assistance for main executive and a true desire to utilize their skillset. Must have a very confident persona and solid communication and technology skills. Position is days on site. Hours 8-4p. Proficiency in MS Office required. Base salary up to 90K plus bonus. Great for an assistant who is looking for that Family feel!

Bond No. 9, New York's first ever luxury fragrance company dedicated to paying homage to the life, style and history of New York City is looking for an enthusiastic, eager, professional Administrative Assistant to join the growing Bond No. 9 team. The Administrative Assistant will work in a fast-pace, creative environment and have the opportunity to be part of a rapidly expanding luxury fragrance company. Job Description of Administrative Assistant: Communicate with vendors and handle vendor inquiries Process orders between the warehouse and vendors Arrange logistics (domestic & international) and maintain detailed documentation Responsible for managing orders and project timelines with suppliers / warehouse / and freight forwarder Create and update project schedules Assist in execution and ensuring deadlines are met for existing and new product development Manage task list File and organize Must have strong organizational skills and ability to manage multiple projects simultaneously. Detail-oriented with strong attention to accuracy. Excellent communication and interpersonal skills Proficient in Microsoft Office Suite. Advanced Excel is a must.

Our client, a prominent venture capital firm, is seeking a Front Desk Coordinator/ Admin Assistant to support their office in the Flatiron district. The ideal candidate will be highly organized, coordinated, and personable. Job Details- Company: Venture Capital Firm Position: Front Desk Coordinator/ Admin Assistant Location: Flatiron district, New York (5 days in office) Hours: 9:00am - 5:30pm with potential for overtime Salary: $75-90K (DOE) plus paid overtime + bonus and benefits package Bachelor's Degree: Required Responsibilities- Maintain a clean and welcoming front desk area. Greet guests, offer beverages, and direct them to conference rooms. Answer calls, manage mail/packages, and coordinate room bookings. Oversee conference room schedules, Zoom meetings, and on-site office support. Assist with catering, meeting setups, and support for Board or in-person events. Provide support to junior team members with calendars, expenses, and travel. Assist visiting executives and offer backup for administrative team members. Help the Office Manager with projects, IT system implementations, and supplies distribution. Monitor office supplies and ensure equipment is functional. Requirements- 3+ years in reception or office admin in a professional services setting. Strong communication, phone etiquette, and attention to detail. Organized, fast paced, and proficient with MS Office (Outlook, Word). Experience with Concur is a plus. Excellent customer service and problem-solving skills Proactive, accountable, and responsive. Calm under pressure, able to manage diverse personalities. Team player with a "no task too big or small" attitude. Positive, upbeat, and can-do mindset.

Job Title: Administrative Assistant About the Role: We are seeking a detail-oriented and organized Admin Support Clerk to assist with inventory tracking, order management, and supply chain coordination for retail stores. This role will be essential in ensuring inventory accuracy, resolving discrepancies, and supporting store operations. This position is a great fit for someone who enjoys working in a fast-paced environment, has strong Excel skills, and can effectively manage multiple responsibilities. Key Responsibilities: Pull inventory reports and verify stock levels across stores. Compare store-reported inventory with internal tracking systems and resolve discrepancies. Process orders for equipment and supplies while maintaining accurate records. Track incoming shipments and ensure stores receive necessary inventory. Follow up on missed deliveries and coordinate rescheduling. Work with vendors and internal teams to improve delivery visibility. Process equipment returns, upgrades, and exchanges. Create and update return labels for stores. Track and report warehouse return violations. Manually input order requests into the system. Support store teams with inventory-related inquiries and discrepancies. Report issues with bill payment kiosks and assist in resolving them. Required Qualifications: Five to seven years of experience in administrative support, inventory management, supply chain, or retail operations. Experience using Microsoft Excel, Word, Outlook or Google Sheets, Docs, Gmail Ability to multitask and prioritize tasks effectively in a fast-paced environment. Strong communication and problem-solving skills to collaborate across departments. Retail experience is helpful but not required. What you need to know about us We are Connectors. We thrive on ‘quality over quantity' and put in the work building strong relationships. We create connections, discover qualities, uncover skills, and place people with accuracy. We are your true partner! We are Collaborators. You'll be working with a wholly-owned subsidiary of Kelly and part of the Kelly Telecom division. It allows us to be as nimble and fiercely competitive as a startup while having the backing of a multibillion dollar publicly traded company which has been in business for 75 years. With direct access to hiring managers, services don't stop at standard recruiting processes. We use our expertise to improve your application skills and provide ongoing career support. We give 24/7 Support. We are in this together. We provide around the clock availability, competitive employee benefits, and continuously check-in to make sure things are going smoothly. Check out our Glassdoor page!

About ESU: Each category of produce has their favorite parts of the earth to grow and to present their best flavors. We source them and bring them to you. In short - we are the source for your tastes. ESU is a produce import industry leader providing families with the year-round delight of the best flavors of the world - specializing in citrus, pomegranate, grapes, garlic, and other key categories. We firmly believe that our success stems from the commitment, dedication, and passion of the people in our team. Accordingly, we invite you to join our team. Position Overview: The Administrative Assistant will take responsibility for managing office supplies, handling procurement, maintaining cleanliness, organizing meeting spaces, assisting with general administrative tasks, and coordinating travel arrangements. This role will also include managing the CEO's calendar, coordinating meetings and travel, and supporting the organization of internal events and team-building activities. The ideal candidate will be proactive, detail-oriented, and possess strong organizational and communication skills. Key Responsibilities: Reception & Hosting: Greet and manage guest schedules, ensuring a welcoming and professional experience. Answer the phone and handle inbound calls with professionalism. Travel/Meeting Arrangements: Book and coordinate travel, including flights, hotels, car rentals, and transportation. Assist with meeting coordination, including scheduling, preparing agendas, and booking necessary facilities. Office Supplies & Maintenance: Manage office supplies, restocking materials as needed. Oversee general office maintenance and ensure all spaces are clean and functional. Manage CEO Calendar & Reminders: Schedule meetings and events for the CEO, ensuring proper time management. Send timely reminders to the CEO for upcoming meetings, appointments, and events. Phone & Email Communications: Handle inbound phone calls and emails, directing inquiries to the appropriate department or individual. Administrative Tasks: Organize travel and meeting schedules for the CEO, employees, and guests. Assist in handling general administrative tasks such as filing, email management, and document organization. Manage Expenses & Receipts: Track and organize expenses, ensuring all receipts are documented and ready for accounting. Building Maintenance Coordination: Follow up with vendors for office maintenance, ensuring that any repairs or service needs are addressed in a timely manner. Amazon Orders: Manage and place orders for office supplies through vendors such as Amazon. Employee Events: Organize internal events, team-building activities, and other employee-focused events. Document Organization: Assist with the organization and management of company documents for easy access and retrieval. Required Skills & Qualifications: Organizational Skills: Ability to efficiently manage multiple tasks, track inventory, and stay on top of procurement needs. Attention to Detail: Ensuring all office supplies are adequately maintained, restocked, and properly managed. Strong Communication Skills: Excellent written and verbal communication when interacting with staff, vendors, and guests. Experience: Previous experience in an administrative or office support role preferred. Computer Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint), and familiarity with expense tracking systems. Customer Service: Experience in a customer-facing role, particularly when greeting and assisting guests. Problem Solving: Ability to identify and resolve office-related issues effectively and efficiently. Presentation Skills: Comfort in creating professional presentations with a good understanding of design principles to ensure clarity and visual appeal. Travel Coordination: Experience with managing travel arrangements, including booking transportation and accommodations. Experience & Education Requirements: Education: High school diploma or equivalent required; a bachelor's degree in business or a related field is a plus. Experience: At least 1-2 years of administrative or office support experience. Specialized Skills: Familiarity with procurement, inventory management, travel coordination, event planning, and document management is a plus. Why Join Us? Be a key player in an impactful, company-wide initiative. Work in a collaborative and supportive environment with growth opportunities. Leverage your skills in a role that bridges technical and business functions. Competitive compensation package and benefits.