Administrative associate jobs in Tulsa, OK - 113 jobs

The HealthySteps Administrative Assistant provides comprehensive administrative, logistical, and coordination support to ensure the efficient and compliant operation of the HealthySteps program. This role supports program leadership and staff by managing documentation, scheduling, purchasing processes, memberships, compliance tracking, and logistical coordination for meetings and outreach activities. This position plays a critical enabling role by supporting internal operations and providing logistical support for outreach and community engagement activities. The Administrative Assistant may represent the HealthySteps program and PCCT at designated outreach events, particularly those connected to clinic-based outreach efforts, using approved messaging and materials. PRIMARY RESPONSIBILITIES Administrative & Operational Support Provide administrative support to the HealthySteps Director and Program Manager, including scheduling, calendar coordination, correspondence, and meeting preparation. Prepare agendas, take meeting notes, and distribute summaries or follow-up documentation as requested. Coordinate logistics for program meetings, including room reservations, A/V setup, materials preparation, and attendance tracking. Support onboarding and offboarding logistics for new HealthySteps staff, including documentation coordination, scheduling, and system access requests. Fiscal, Purchasing & Compliance Coordination Coordinate agreements, purchasing and vendor-related processes, including collection of W-9s, insurance certificates, purchase orders, and invoice processing. Track and maintain records related to program supplies, materials, and inventory. Assist with budget support tasks such as compiling expense documentation, tracking spending against budget categories, and preparing materials for leadership review. Maintain organized records related to program compliance, certifications, audits, and national reporting requirements. Track deadlines, renewals, and required documentation to support national HealthySteps and agency compliance. Memberships, Endorsements & Professional Development Coordination Manage administrative processes related to professional memberships, endorsements, certifications, and continuing education for HealthySteps staff. Coordinate registrations, enrollments, and renewals with organizations such as ZERO TO THREE, National HealthySteps, and OK-AIMH. Maintain accurate records of staff certifications, endorsements, and professional development activities. Serve as the administrative point of contact for professional development logistics and documentation. Outreach, Event & Clinic-Based Representation Provide logistical and administrative support for HealthySteps outreach and community engagement activities. Coordinate materials, supplies, promotional items, and vendor support for outreach events, clinic events, and lunch-and-learn sessions. Represent the HealthySteps program and PCCT at designated outreach events, particularly those associated with clinic sites, using approved messaging and materials. Share information about HealthySteps services and community resources with families and partners at outreach events. Support clinic partners' outreach efforts through preparation, attendance, and follow-up coordination. Refer partnership inquiries, media requests, or strategic conversations to the HealthySteps Director or Program Manager as appropriate. Assist with the distribution of outreach materials, newsletters, and informational resources in coordination with leadership. Other Responsibilities Uphold PCCT's values of compassion, integrity & transparency, collaboration & respect, learning & adaptability, and excellence. Perform other administrative or support duties as assigned to ensure the effective functioning of the HealthySteps program. Requirements REQUIRED QUALIFICATIONS Minimum of 5 years of experience providing administrative, operational, or program support in a nonprofit, healthcare, or human services environment. Strong organizational skills with the ability to manage multiple priorities and deadlines. Excellent written and verbal communication skills. High level of attention to detail and follow-through. Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and OneDrive. PREFERRED QUALIFICATIONS Experience supporting early childhood, healthcare, or prevention-focused programs. Familiarity with data tracking systems, compliance documentation, or professional credentialing processes. Experience supporting events, training, or community-based activities in a logistical capacity. CORE COMPETENCIES Administrative excellence and reliability Organization and time management Professional discretion and confidentiality Clear communication and responsiveness Team-oriented and service-minded approach Salary Description $17 -$24/hour

Who we are For more than 40 years, Reworld has been a leader in sustainable waste solutions, providing our customers with innovative solutions that help them achieve carbon-negative outcomes. Our Vision Reworld is leading the charge to a carbon-negative future through revolutionary sustainable materials management solutions that reduce, reuse, recycle and reimagine waste for the benefit of society and the environment. Our Business Reworld partners with businesses by offering cutting-edge engineering and innovative solutions, to help customers reduce, reuse, recycle and recover value from waste streams and meet or exceed their sustainability goals. Our Value Reworld's differentiator comes from our ecosystem of technology, facilities and partnerships, trusted by the world's largest organizations to reimagine waste management for a smarter, more sustainable world. All that we're missing is you. Apply today! About the role Reporting to the Facility Manager, the Facility Administrative Assistant will provide vital support to our management team, Human Resources, and day-to-day operations. This multifaceted role demands self-drive, organization, and proficiency in Microsoft Office suite. Responsibilities include reporting, account reconciliation, supply procurement, and HR assistance. Position Responsibilities: Primary function is HR Administrative tasks including assistance with recruiting, interview coordination, new hires, training increases, benefit updates, etc. Confidential assistance with handling of employee issues when requested Communicates Corporate, Regional and Facility announcements and programs IT and Telephone liaison - communicate with corporate IT with issues and assist office personnel with IT questions/issues as applicable Liaison for Dimensions/timekeeping assistance and resolving issues Liaison with Payroll for Job Status Change processing, recordkeeping of changes Assist with coordinating and communicating meetings and events when requested such as tours, training, meetings, luncheons, and company parties; this may require the Administrative Assistant to adjust their schedule, at times, so they may be present to support these meetings and events Prepare/update excel spreadsheets, power point presentations, reports for management including operations, safety, and environmental, as well as assisting with special projects Maintain facility documents and offsite storage in accordance with the document retention policy Support community relations and other projects Support the Facility Safety Coordinator to manage safety documents and databases, provide updates on the status of safety programs, administer the Medical Surveillance program and track safety training Basic accounting/purchasing duties (AR, data entry) Supports the Facility Manager and other members of the management staff as needed Administrative assistance as necessary ordering supplies, sending and distribution of mail/UPS/packages, organizing meeting requests, travel arrangements, managing schedules, assisting employees with travel and expense reimbursements Preferred shift: 7:30am to 4pm, on-site, occasional overtime Qualifications: GED/HS Diploma Advanced knowledge level in MS Excel, PowerPoint and Outlook At least 5 years of experience in Executive Admin/Office Admin Accounting-based functions or in a related area (preferred) Excellent time management skills and ability to multi-task and prioritize work Physical Demands: While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard. What Reworld Offers You: Health Care Benefits - start 1st day of employment Wellness Program Incentives & Rewards 401k - match up to 7% Paid Time Off (Vacation & Holiday) Paid Parental Leave Short-Term & Long-Term Disability Benefits Tuition Reimbursement Employee Referral Bonus All Reworld positions require a candidate's ability to perform the duties and responsibilities of the role while upholding Reworld's Values, including (but not limited to) contributing to a safe and inclusive workplace, delivering results through trust, and building breakthrough capabilities. Please note that Level, Title and/or Salary may be adjusted based on the applicant's experience or skills. Our DEI Commitment Reworld is an Equal Opportunity Employer, has developed an Affirmative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law. Know Your Rights (Click to view poster) If you are an individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site because of your disability. You can request reasonable accommodations by going to Reworldwaste.com and clicking on the ‘Contact Us' button. Under Inquires, select ‘Careers' in the Interest field, fill out all required fields including your message. In the message section, please note this is a ‘Job Application Accommodation Request'. Attention Staffing Agencies & Search Firms Reworld may sometimes selectively collaborate with staffing agencies and search firms (Agencies). Reworld will only consider candidates from Agencies with whom a signed agreement and a duly authorized work order (for a specific role) has been duly executed. Any unsolicited candidate submissions or candidate submissions from Agencies that do not meet these criteria, will be deemed invalid and ineligible for any fees.

Job Description Do you like customer service and administrative work? If so, read this post. I am a Farmers Insurance agency owner in Tulsa, Oklahoma and I'm looking to hire an Administrative Assistant to join our team. Every month, our agency welcomes many new clients, and we need an Administrative Assistant to support our sales team. This role involves managing paperwork and administrative tasks, allowing our sales team to focus on what they do best - acquiring more clients. Benefits Annual Base Salary + Commission + Bonus Opportunities Paid Time Off (PTO) Life Insurance Hands on Training Mon-Fri Schedule Career Growth Opportunities Evenings Off Responsibilities Here's a brief day in the life of an Administrative Assistant: 1) Participate in our team Morning Huddle. 2) Perform administrative tasks for the sales team. 3) Welcome and onboard new clients 4) Process policy changes, take payments, and ensure a top-notch client experience. 5) Enjoys having fun when the team does well. Requirements Heres a little bit about our organization: Our agency is extraordinary. Currently, our agency ranks #1 among all Farmers locations in Oklahoma, a remarkable feat! What's our secret sauce? 1) People Rather than hunting for individuals with insurance backgrounds, we look for people who are coachable, love working with people, and align with our values. We refer to these individuals as A-Players. When A-Players get together, not only do they excel, but they also have a blast doing so. 2) Process Our team is able to perform at a high level largely due to the systems we have. We're continually refining our processes and encourage our team to contribute their ideas for improvement. 3) Professional Growth Our team is dedicated to both personal and professional development. We have professional and ongoing, daily training to become well rounded professionals. We don't just preach about improving by 1% daily; we practice it. 4) Competitive Compensation We believe in paying exceptionally well for outstanding performance. Our compensation structure is unmatched in the marketplace, offering a base salary of $36,000 alongside an attractive bonus system, allowing our team members to earn a remarkable income. Our agency's remarkable journey is a testament to our dedication to excellence, and we're just getting started. If you want to join our team, then apply today! Here are some questions that you might have: 1) Training provided? Yes, it is comprehensive from the start. 2) Need insurance experience? Not at all, we'll teach you everything you need to know. 3) Our culture? A mix of healthy competition and unwavering support. 4) Hours of operation? 8 AM - 5 PM Monday - Friday. Yes, you get weekends and major holidays off. 5) Remote or in-person? This is an in-person role, you will want to work with our team in-person. Are you ready to join our amazing team? Apply today!

Full Job Description: Athletics Administration Specialist Grade: Hourly 15 | H-15 Tulsa Public Schools' existing salary schedules provide career increment adjustments based on education/experience and/or years of creditable service. For more information about the salary for this specific position please review the Salary Schedule for the corresponding Salary Grade (listed above). For more information on our comprehensive benefits packages, please visit: Compensation and Benefits website. Position Summary: The Athletics Administration Specialist provides advanced administrative and operational support for the Athletics and Activities Department. This position supports daily department operations, financial and purchasing processes, communications, and special projects. The role provides direct administrative support to the Executive Director of Athletics and Activities and serves as a central point of coordination for internal departments, external partners, and stakeholders. Work is performed under general supervision and in accordance with established district procedures. Minimum Qualifications: Education: • High School diploma or equivalent • Bachelor's degree preferred Experience: • Five (5) years of progressively responsible administrative support experience • Experience supporting budgets, purchasing, financial tracking, or project coordination preferred Specialized Knowledge, Licenses, Etc.: • Proficiency in Microsoft Office and Google Workspace, including Excel or Google Sheets About Our District: At Tulsa Public Schools, our mission is to inspire and prepare every student to love learning, achieve ambitious goals, and make positive contributions to our world. We are the destination for extraordinary educators and staff who work with our community and families to ignite the joy of learning and prepare every student for the greatest success in college, careers, and life. Our core values of equity, character, excellence, team, and joy guide how we work and interact with each other and our community.

Jenks Public Schools Job Description Building Administrative Assistant - Education Service Center Reports to: Director of Personnel Supervises: None Qualifications: High School diploma or GED required. Demonstrated aptitude or competence for assigned responsibilities. Satisfy all district requirements with regard to physical health and citizenship. Such alternatives to the above qualifications as the Board may find appropriate and acceptable. Position Goal: To contribute to effective school-public relations by prompt and courteous handling of all inquiries and visitors. Essential Functions and Responsibilities: Greets all visitors courteously, determines their needs, checks appointments, and directs or escorts them to the proper person/office. Operates multi-positioned telephone switchboard to relay incoming, outgoing, and interoffice calls. Manages visitor sign-in logs. Sorts and distributes A.M. and P.M. interdistrict mail. Maintains calendar for use of Board Room, Executive Board Room, Professional Learning Lab, and Lobby Conference Room. Assists Human Resources with letters and files. Assist the ESC departments with special projects as needed. Maintains an attractive, clean, and comfortable reception area. Takes inventory and stocks all generic printed forms and all office supplies used by ESC staff. Creates and distributes switchboard substitute calendar for daily lunch coverage. Provides emergency response procedure training to all switchboard substitutes as needed. Maintains updated list of staff members and phone extensions. Assists with distribution of communication to ESC staff members. Receives contractor bids for the District according to the open bid process. Distributes JPS parking tags for the ESC and retains staff vehicle registration cards. Handles all service requests to the Facilities Management department for the ESC. Distributes birthday messages from the superintendent to district employees. Perform all other duties as assigned. Employment Terms: Twelve (12) month classified hourly contract FLSA Qualification: Non-Exempt Evaluation: Jenks Public Schools Classified Evaluation Physical Demands: This is an overview intended for compliance with the ADA - it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position. Regular Requirements: Stand for extended periods; sit for extended periods; twist at the neck and trunk; bend at the waist; stoop, kneel, crouch; lift/move up to 20 pounds; handle objects and tools with hands; repetitive use of fingers and hands. Occasional Requirements: Reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 40 pounds. Visual Requirements: Close, color, peripheral, depth perception, ability to adjust focus. Hearing/Speaking Requirements: Adequate to exchange information.

ABOUT US Oral Roberts University is a Christian university located in Tulsa, Oklahoma. As a globally recognized, Holy Spirit-empowered university, we develop whole leaders for the whole world through a unique Whole Person education. Students come to ORU not to "stay" in their faith but to GROW in faith and to become the Spirit-empowered leaders they are called to be. Faculty, staff, and students must adhere to the Code of Honor Pledge for ORU. JOB DESCRIPTION Provides support to the Graduate School of Theology & Ministry by performing administrative secretarial duties for the Associate Dean for Academic Affairs. RESPONSIBILITIES * Schedules appointments, maintains Associate Dean's appointment calendar and student appointment calendar and reminds of appointments in a timely fashion. Coordinates calendar with Dean's office. * Service to students, meeting all deadlines, phone calls, copying student documents, student files, receptionist duties, appointments with Chair and professors, syllabi, schedules, degree plan sheets, group advisement, Hooding, Graduation, faculty load/share report, supervise work done by student workers. * Disseminates instructions from the Associate Dean to students in a diplomatic manner. * Under guidance of the Associate Dean, performs secretarial duties and tasks required to coordinate (or manage) the academic affairs. Prepares Facility and Work Order Requests. * Provides secretarial support to Associate Dean as needed to help with preparation for New Student Orientation, Faculty Load Report, Faculty Plenary Sessions, various committee meetings, faculty meetings, Group Advisement for Fall and Spring, and Hooding preparation. Records minutes at Curriculum Committee meetings. * Assists with changes to the student, adjunct faculty handbooks, and reports. * Provides secretarial assistance with course scheduling, Curriculum Committee, directed studies and thesis processing. Provides secretarial assistance with correspondence and oversees filing and other general office duties including photocopying and office mail. Assists Associate Dean with course scheduling for all semesters, Course Rotation, Curriculum Change Proposals and Course Scheduling Change Requests. * Distributes information to professors regarding policy changes/updates. * Gathers student information from the Banner/Vision systems as needed. Access Argos reports from the Registrar's link as needed * Updates degree program plan sheets annually and works with the Registrar's office to ensure they are posted on Degree Works and the website. * Serves as liaison between GSTM Academic Dean and the ORU academic catalog editor for revisions and updates; proofreads catalog proof sheets before publication. * Updates GSTM syllabi each semester, including faculty and university required format/content revisions, ISBN #s, ePortfolio artifact information, etc. Converts all files to proper format and sends to designated person to be posted on ORU website. Attends administrative meetings as required regarding University syllabi policies. Directs professors to order textbooks and desk copies and assists with Barnes & Noble as needed. Maintains files of current syllabi. * Assists with evaluating Advanced Standing and transfer credits for students. * Under guidance of the Associate Dean, organizes and facilitates the GSTM hooding ceremony with assistance from staff and graduate assistants. * Assists with setting up for new faculty i.e. office space, equipment, IT, furniture REQUIREMENTS Education & Experience: * Requires a High School diploma or GED; some college coursework preferred. * Requires four (4) years secretarial experience. Skills & Abilities: * Must have excellent communication (oral and written), grammar, spelling, interpersonal, and organizational skills. * Computer skills must include competence with MS Office Products, especially Word, Excel, and Power Point * Requires basic knowledge of Bible truths and scriptures. * Must have the ability to timely meet deadlines while maintaining flexibility and working under pressure. * Knowledge of internal operations of a university setting preferred. * An ability to learn new procedures and computer software is essential. Equal Employment Opportunity: Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.

Salary:$14.00 - $16.00 per hour Details Medical Receptionist - Operations Specialist Aveanna Healthcare is a leading national provider of home health services to medically fragile children and adults. Our mission is to revolutionize the way homecare is delivered, one patient at a time. Our team consists of operational and clinical support staff in our local office, and bedside clinicians in local patient homes. This Entry-level, front office position provides excellent customer service as a true first glimpse into Aveanna's mission and Core Values. Proficiency with office administrative tools, the ability to multi-task, and strong organizational skills will be essential in this role. Schedule: In-Office Role, Full Time Schedule, Monday - Friday, Standard Office Hours Location: 4111 S Darlington Ave Suite 1180 Tulsa, OK 74135 Compensation: $14-16/ hour What our Operational Support Staff finds, working at Aveanna: * Compassion and Purpose- Be an integral part of the impact we make first-hand * Community and Connection- Build relationships with nurses and families * Appreciation and Teamwork- We recognize and reward both individual and team success * Growth and Inclusion- Career and Skillset Advancement Opportunities * Excitement and Happiness- A place to call HOME Benefits: * Health, Dental, Vision, and Company-paid Life Insurance * Paid Holidays, Paid Vacation Days, Paid Sick Days * Fun Day and Inclusion Day * Monthly Bonus Potential * 401(k) Savings Plan with Employer Matching * Employee Stock Purchase Plan with Employee Discount * Tuition Discounts and Reimbursement Program (conditions apply) * Nationwide Footprint w/advancement opportunities * Awards and Recognition Program * Employee Relief Fund * Employee Resource Groups Operations Specialist Responsibilities: * The Operations Specialist is responsible for providing top level customer service to internal and external clients as it relates to branch location's clinical operational support activities. * General Office Support duties including but not limited to scanning or filing of documentation and records, answering incoming calls, emails and faxes, mail distribution, invoice processing, and office supply ordering * Compliance Coordination duties including but not limited to recruiting and onboarding support, personnel file completion, credentialing, and risk management * Medical Records Clerk duties including but not limited to data entry, organization, and distribution of physician plans of care, and upholding overall office communication standards * Payroll Assistant duties including but not limited to reviewing weekly time sheets, auditing weekly payroll file, and acting as primary point of contact for location caregiver payroll inquiries Operations Specialist Qualifications: * High School Diploma or equivalent required, College Degree a PLUS * Payroll and/or human resources experience * Knowledge of Microsoft Office Suite, proficient in Word and Excel * Team player, organization skillset and ability to multi-task * Home Health experience is a PLUS * Proficient in English, Bilingual a PLUS Aveanna Healthcare is an Equal Opportunity Employer and encourages applicants from diverse backgrounds to apply. CCPA Notice for Job Applicants, Contractors, and Employees Residing in California As an employer accepting Medicare and Medicaid funds, employees must comply with all health-related requirements in all relevant jurisdictions, including required vaccinations and testing, subject to exemptions for medical or religious reasons as appropriate.

We're seeking a detail-oriented HVAC Administrative Assistant to support the daily operations of a busy service department. This fast-paced position plays a central role in dispatch coordination, customer communication, and internal team support. You'll be the key point of contact for both customers and technicians, helping ensure service calls are scheduled efficiently and handled professionally. If you're organized, proactive, and have experience in HVAC or dispatching, this could be the perfect fit. Schedule: 8:00a - 5:00p Pay: $18 - $22/hr DOE Benefits: Once permanent - Medical, Dental, Vision, FSA, 401k, PTO/Holidays and EAP Key Responsibilities Answer incoming calls from customers and technicians with professionalism and accuracy Schedule, confirm, and dispatch service appointments Provide updates to customers and assist with inquiries or issues Support Service Manager and Sales Rep with scheduling, communication, and workflow coordination Enter work orders, manage documentation, and maintain accurate service records Process purchase orders and assist with inventory/material procurement Collect and review weekly timesheets Prepare reports to evaluate service scheduling and performance Assist with technician documentation, billing backup, and general administrative duties Maintain a clean and organized office environment

Replies within 24 hours Benefits: 401(k) matching Bonus based on performance Company parties Free food & snacks Health insurance Opportunity for advancement Paid time off Training & development Our growing family owned Independent Insurance Agency is looking for a Rockstar to join our winning team! This is not just a job it's a mission. We want to reach and educate every one of our clients and make the insurance experience the best it can be. We promise to provide any and all the support that you need to be the best you can be! - This full-time position entails learning our computer system, answering phones and providing assistance to our growing team. - Lots of data entry so you need to be computer savvy and have exceptional attention to details. - Digital Marketing and Branding with social media, website updates, event planning and print mail to our clients. - A great attitude because we work hard and play hard. Ideal candidate will have a great work ethic, punctuality and a phenomenal outlook on life. Excellent growth opportunities in our agency. We are dedicated to building a great team by having weekly lunches, quarterly fun days and getting involved in community events. Blackwell Insurance Agency is passionate about giving back and supports several charities including South County Outreach, an organization who's vision is to end hunger & house hope in Orange County. If this sounds like a position you would be interested in, please respond with your resume. Benefits: Paid Time Off Group Health Benefit Matching Simple IRA Plan Great Work Environment Room For Growth Compensation: $17.00 - $19.50 per hour

At HoganTaylor , we're not just about numbers; we're about people. Our firm stands tall on the principles of unity, service, and dynamic, reflecting in everything we do. We are on the lookout for an Administrative Assistant for our Client Accounting & Advisory Services (CAAS) team. We are looking for someone who's passionate about making a meaningful impact on our clients, our communities, and our team.

In business since 2000, LanceSoft is a nationally certified Minority Business Enterprise (MBE) that has established itself as a pioneer in providing highly scalable, cost-effective workforce solutions to a diverse set of customers across various industries in the United States. Headquartered in Virginia, LanceSoft currently operates out of several locations in the US and Canada. Job Description General administrative responsibilities include preparation of reports/presentations using various software packages and databases, compilation of information from various sources, and handling small scale projects. Performs audits of various types. Individuals at this level may still perform office functions outlined in the first two levels but these are not the primary focus of the position. Individuals may deal with confidential material on a regular basis. Qualifications Additional Job Details: Setting up interviews and scheduling tours for helpers and insiders for the OK East Division. Additional Information

Job Posting Title Administrative Assistant II Agency 650 DEPARTMENT OF VETERANS AFFAIRS Supervisory Organization Claremore Veterans Home Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation $22.38 per hour Job Description Basic Purpose Positions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to an administrator or an official. This may include responsibility for the administration of an agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials, and performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks. Typical Functions The functions performed in this job family will vary by level, unit and organization, but may include the following: Participates in projects as team member or team leader Develops and implements special procedures Initiates correspondence requiring knowledge of agency or program procedures and policies Develops and maintains confidential or complex files Interprets and advises internal and external customers on departmental or program rules, regulations, and laws Administers, prepares, or oversees administrative operational functions, such as preparing invoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties Represents agency, supervising official, or program area at meetings, conferences, or civic organizations Coordinates activities with internal and external customers Establishes educational and/or training programs Interviews callers, arranges appointments, and performs other office tasks and duties Utilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; reviews coded and uncoded source documents; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff. Trains or mentors other staff. Supervises subordinate staff. This includes supervising an administrative, clerical or technical clerical unit or staff responsible for performing a variety of duties. Level Descriptor Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others. This is the full performance level where duties and responsibilities assigned are at the full performance level. Employees will establish and maintain positive working relationships, respond to internal and external customer inquiries according to applicable policies and procedures in written and oral form, perform assigned administrative and operational tasks, this may include editing and auditing various reports for accuracy and ensuring errors are corrected, inventory control and similar duties, and participate in team, unit, or office projects to improve the effectiveness and efficiencies in delivering agency services. Knowledge, Skills, Abilities and Competencies Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; establishing and maintaining records; and major policies and procedures governing assigned programs. Ability is required to establish and maintain effective working relationships with internal and external partners, customers, and staff; perform confidential work and maintain confidentiality; and interpret and respond to inquiries at various levels of complexity in accordance with agency policy, in written or oral form. Education and Experience Education and Experience requirements at this level consist of a bachelor's degree plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience. Special Requirements Some agencies may require frequent job-related travel for certain positions. Some agencies may require typing or keyboarding at a rate of 50 words per minute from printed copy. Some agencies may require a specific bachelor's degree or college hours. Some agencies may prefer a candidate with a specific bachelor's degree or college hours. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact

Job Description Provide the following administrative duties for the property management team and Tulsa office: . Front Desk/Receptionist - Front Office Point Person; Must possess a professional presence and telephone voice Sort and distribute mail on daily basis. Order and stock supplies, as needed. Excellent typing, grammatical, writing and proofing skills are required. Prepare and send correspondence (tenants, vendors, owners): insurance letters, delinquent letters. Maintain database for tenant insurance verification. Compare certificates to requirements in lease. Request updated information or certificates, as necessary. Update and record documentation in IMPAK or other software Call insurance companies to request new certificates as needed. Maintain and update all tenant lease files, including filing of correspondence and other information. Scan leases into Yardi and contracts to Sharepoint; update Sharepoint. Develop and maintain tenant rosters, vendor lists, insurance lists, HVAC lists, maintenance contracts, etc Take maintenance calls. Input Work Orders. Work with managers/tenants to resolve work orders/calls. Assist with any reporting requirements of the property owner, including compiling, assembling, supervision of the final product, copying, distributing and mailing. Coordinate special events and documents, i.e., fire drills, newsletters, tenant surveys, welcome packages. Gain knowledge of the tenants, location in each building, contact persons, the nature of their business, etc. Attend and complete required safety training Other Duties as Assigned.

Job Posting Title Administrative Assistant I Agency 131 DEPARTMENT OF CORRECTIONS Supervisory Organization DOC JDCC Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation $38,328.16 Basic Purpose Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. Typical Functions * Trains other staff * Assigns projects to staff as needed; develops and places in operation special procedures. * Initiates correspondence requiring knowledge of agency or program procedures and policies. * Develops and maintains confidential or complex files. * Interprets and advises internal and external customers on departmental or program rules, regulations, and laws. * Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties. * May supervise subordinate staff. * Represents agency, supervising official, or program area at meetings, conferences, or civic organizations. * Coordinates activities with internal and external customers. * May establish educational and/or training programs. * Interviews callers, arranges appointments, and handles office details. * Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections. Level Descriptor This is the career level where duties and responsibilities will be performed at all levels of complexity. Employees may supervise others. Education and Experience Education and Experience requirements at this level consist of four years of technical clerical office work; or an equivalent combination of education and experience. Knowledge, Skills, Abilities and Competencies Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions. Additional Job Description Jess Dunn Correctional Center This position works in the Law Library. This is not a remote position. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact

N99910 Administrative Assistant Continuing Education - Broken Arrow Campus provides administrative support for assigned university operations. Prepares a variety of correspondence. Attends meetings and records minutes; prepares meeting agenda and supporting documents. Makes travel arrangements for assigned personnel. Researches and prepares a variety of reports. Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel. Maintains office supply inventory; reorders as needed. Sorts and distributes mail. Makes appointments and manages calendars. Processes purchase orders; processes purchase card statements. Assists in the development and management of assigned budgets. Designs and prepares marketing and promotional materials. Maintains website and social media accounts. Maintains a variety of documents and forms. Directs the work of student employees as assigned. Enters information to computerized databases. Prepares a variety of schedules and calendars. Maintains a variety of files and records. Assists in the coordination of conferences, programs and special events. Performs related duties. And other duties as assigned. KNOWLEDGE REQUIRED BY THE POSITION Knowledge of university policies and procedures. Knowledge of university purchasing policies. Knowledge of modern office practices and procedures. Knowledge of computers and job-related software programs. Skill in the provision of customer services. Skill in oral and written communication. SUPERVISORY CONTROLS The supervisor assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results. GUIDELINES Guidelines include department and university policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application. COMPLEXITY/SCOPE OF WORK The work consists of related administrative duties. Frequent interruptions contribute to the complexity of the position. The purpose of this position is to provide administrative support for assigned university operations.Success in this position contributes to the efficiency and effectiveness of those operations. CONTACTS Contacts are typically with co-workers, other college personnel, students, faculty, vendors, and members of the general public. Contacts are typically to provide services, to give or exchange information, or to resolve problems. PHYSICAL DEMANDS/ WORK ENVIRONMENT The work is typically performed while sitting at a desk or while intermittently sitting, standing, walking, bending, crouching or stooping. The employee frequently lifts light and occasionally heavy objects. The work is typically performed in an office. SUPERVISORY AND MANAGEMENT RESPONSIBILITY This position may have direct supervision over assigned personnel. MINIMUM QUALIFICATIONS Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with an Associate's degree. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years. Annual salary $28,188.00 with excellent benefits, including generous leave time. Anticipated hire date: 02/02/2026 Applications will be accepted until: 01/25/2026 NOTE: Posting will close to applicants at 11:59 p.m., CST, on the date above. An application cannot be changed after it has been submitted. To complete the application process, it is critical to create a profile. Notice to applicants It is Northeastern State University's policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment. Applicants must be currently authorized to work in the United States on a full-time basis.

The Department Assistant II reports to the Director of Campus Recreation. As a key member of the Campus Recreation team, this position serves as point of first contact for the department and performs a wide variety of secretarial duties. Specific responsibilities include maintaining the administration of departmental files; supervising student office staff; answering and directing all incoming phone calls; processing and maintaining Collins Fitness Center memberships, Fitness Class and Intramural support; designing and administering the distribution of all Campus Recreation publicity; maintaining all office equipment and inventories; updating all Campus Recreation publications and various forms such as the Facility Staff Manual, Intramural Policies and Procedures, Recreational Facility Use contracts; handling all daily correspondence and all purchasing and budgets for Campus Recreation Department. Essential Functions (Responsibilities): Customer Service * Greet and assist all members, guests, and visitors in a friendly and professional manner. * Provide information on fitness center programs, membership options, and facility policies. * Handle inquiries, resolve complaints, and address member and guest needs promptly. Membership Management * Process membership applications, renewals, and cancellations. * Assist with managing and updating the membership database. Social Media Management * Manage and update the fitness center's social media accounts (e.g., Instagram, Facebook). * Create and post engaging content to promote fitness center programs, events, and services. Member/Guest Services Operations * Oversee daily operations of member/guest services, including answering phones and managing emails. * Facilitate member check-ins and ensure accurate tracking of facility usage. Supervision of Collins Fitness Center Student Staff * Supervise and mentor Collins Fitness Center student staff in member/guest services and fitness programs. * Assist in recruiting, training, and scheduling student staff. * Provide feedback and conduct performance evaluations for student employees. * Ensure student staff adhere to fitness center policies and deliver excellent customer service. * Oversee recognition programs, celebrating achievements, milestones, and contributions of student staff. Incident Report Review & Escalation * Review incident reports and escalate issues to the Associate Director of Wellness and Recreation or other relevant personnel as needed. Daily Shift Reports & Facility Audits * Review daily shift reports to ensure seamless communication across shifts. * Audit and record daily fitness center usage, including member check-ins and class participation. * Monitor the cleanliness and condition of the Collins Fitness Center and report any maintenance or safety concerns. Inventory Management * Maintain and track inventory of fitness center supplies and equipment. * Ensure inventory levels are sufficient and place orders for supplies as needed. Climbing Wall Operations & Certification * Maintain climbing wall instructor certification. * Assist with the operation of the climbing wall, ensuring adherence to safety protocols. Performs other duties as assigned/needed. Required Qualifications Required Qualifications: Knowledge/Skill/Ability * Strong verbal and written communication skills. * Attention to detail in planning, assessing, and * reporting. * Familiarity with recreation & wellness. * Proficiency in Adobe Photoshop, Power Point, * Microsoft Access, Google docs and social media. Equivalent Education/Experience * Associate's degree * 2-3 years of customer service experience. Note: Work may take place during normal business hours or into the evening or weekends as programmatic needs dictate. Preferred Qualifications Bachelor's degree preferred. Physical Demands Recreational Center Environment

ABOUT US Oral Roberts University is a Christian university located in Tulsa, Oklahoma. As a globally recognized, Holy Spirit-empowered university, we develop whole leaders for the whole world through a unique Whole Person education. Students come to ORU not to "stay" in their faith but to GROW in faith and to become the Spirit-empowered leaders they are called to be. Faculty, staff, and students must adhere to the Code of Honor Pledge for ORU. JOB DESCRIPTION Provides support to the Graduate School of Theology & Ministry by performing administrative secretarial duties for the Associate Dean for Academic Affairs. RESPONSIBILITIES Schedules appointments, maintains Associate Dean's appointment calendar and student appointment calendar and reminds of appointments in a timely fashion. Coordinates calendar with Dean's office. Service to students, meeting all deadlines, phone calls, copying student documents, student files, receptionist duties, appointments with Chair and professors, syllabi, schedules, degree plan sheets, group advisement, Hooding, Graduation, faculty load/share report, supervise work done by student workers. Disseminates instructions from the Associate Dean to students in a diplomatic manner. Under guidance of the Associate Dean, performs secretarial duties and tasks required to coordinate (or manage) the academic affairs. Prepares Facility and Work Order Requests. Provides secretarial support to Associate Dean as needed to help with preparation for New Student Orientation, Faculty Load Report, Faculty Plenary Sessions, various committee meetings, faculty meetings, Group Advisement for Fall and Spring, and Hooding preparation. Records minutes at Curriculum Committee meetings. Assists with changes to the student, adjunct faculty handbooks, and reports. Provides secretarial assistance with course scheduling, Curriculum Committee, directed studies and thesis processing. Provides secretarial assistance with correspondence and oversees filing and other general office duties including photocopying and office mail. Assists Associate Dean with course scheduling for all semesters, Course Rotation, Curriculum Change Proposals and Course Scheduling Change Requests. Distributes information to professors regarding policy changes/updates. Gathers student information from the Banner/Vision systems as needed. Access Argos reports from the Registrar's link as needed Updates degree program plan sheets annually and works with the Registrar's office to ensure they are posted on Degree Works and the website. Serves as liaison between GSTM Academic Dean and the ORU academic catalog editor for revisions and updates; proofreads catalog proof sheets before publication. Updates GSTM syllabi each semester, including faculty and university required format/content revisions, ISBN #s, ePortfolio artifact information, etc. Converts all files to proper format and sends to designated person to be posted on ORU website. Attends administrative meetings as required regarding University syllabi policies. Directs professors to order textbooks and desk copies and assists with Barnes & Noble as needed. Maintains files of current syllabi. Assists with evaluating Advanced Standing and transfer credits for students. Under guidance of the Associate Dean, organizes and facilitates the GSTM hooding ceremony with assistance from staff and graduate assistants. Assists with setting up for new faculty i.e. office space, equipment, IT, furniture REQUIREMENTS Education & Experience: Requires a High School diploma or GED; some college coursework preferred. Requires four (4) years secretarial experience. Skills & Abilities: Must have excellent communication (oral and written), grammar, spelling, interpersonal, and organizational skills. Computer skills must include competence with MS Office Products, especially Word, Excel, and Power Point Requires basic knowledge of Bible truths and scriptures. Must have the ability to timely meet deadlines while maintaining flexibility and working under pressure. Knowledge of internal operations of a university setting preferred. An ability to learn new procedures and computer software is essential. Equal Employment Opportunity: Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.

At HoganTaylor, we're not just about numbers; we're about people. Our firm stands tall on the principles of unity, service, and dynamic, reflecting in everything we do. We are on the lookout for an Administrative Assistant for our Client Accounting & Advisory Services (CAAS) team. We are looking for someone who's passionate about making a meaningful impact on our clients, our communities, and our team. Our CAAS team partners closely with clients to deliver timely, high-quality financial information, and this role plays a key part in making that happen. We're looking for a detail-driven, service-minded Administrative Assistant who enjoys keeping things organized, supporting multiple stakeholders, and contributing to a collaborative, fast-paced environment. What You'll Do Support CAAS Operations. Provide day-to-day administrative support to the CAAS team, working closely with Partners, Managers, and engagement teams to keep workflows moving smoothly. Process Client Deliverables. Assist with compilations, financial statements, payroll tax reports, Forms 1099, and client payables while ensuring accuracy and timeliness. Prepare Client Materials. Help assemble and distribute engagement letters, proposals, presentations, reports, and other client-facing documents. Ensure Quality & Accuracy. Perform quality assurance reviews, including proofreading for grammar and formatting and completing basic math checks. Manage Client & Engagement Data. Set up new clients and jobs in the Firm Practice Management System (FPMS), maintain engagement records, and perform accurate data entry across firm systems. Coordinate Workflow. Support engagement teams within CAAS software platforms, assist with assignment updates, and help manage workflow coordination. Handle Administrative Details. Prepare client conflict checks, reconcile third-party software disbursements, process expense reports and P-card statements, and assist with travel and training logistics. Organize & Protect Information. Scan, organize, maintain, and retrieve client documents while ensuring confidentiality and data security. Communicate & Coordinate. Assist with scheduling meetings, maintaining calendars, preparing draft agendas, and coordinating with clients as directed by engagement managers. Pitch In Where Needed. Support special projects, provide general firm administrative assistance, and serve as front desk backup or travel to other offices or client locations when needed. Be a Team Player. Contribute to a positive, professional, and collaborative team environment. What You'll Bring High school diploma required; bachelor's degree in business administration strongly preferred 3-5 years of administrative professional experience; professional services experience preferred Strong proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint, Teams, OneNote) and Adobe PDF Confidence learning new systems and finding solutions within existing tools (especially Excel) Excellent organizational, analytical, and time-management skills High level of professionalism with strong verbal and written communication skills Experience with paperless document management systems preferred Experience with QuickBooks Online or other QuickBooks products preferred Ability to work independently with minimal supervision while collaborating effectively across all levels Why HoganTaylor? Reputation for Excellence: Join a team recognized as a Best Place to Work in Oklahoma and Arkansas and one of Accounting Today's Best of the Best Firms. At HoganTaylor, you'll be part of a firm known for exceptional client relationships and a standard of excellence. Meaningful Connections: Build deep relationships-not just with colleagues, but with clients and the communities we serve. At HT, people are at the center of everything we do. Purpose-Driven Culture: Be part of something bigger. Our commitment to service means you'll have opportunities to give back, make an impact, and support the causes that matter to you. Innovation and Leadership: At HT, your voice matters. We believe everyone is a leader in their own right, and we encourage fresh ideas, diverse perspectives, and forward-thinking solutions. You won't just have a seat at the table-you'll help shape the conversation. Elevate Your Career: We invest in your growth. Our tailored, one-size-fits-one approach to learning and development puts you in the driver's seat, giving you the tools and support to thrive personally and professionally. Embrace the opportunity to do work that matters in an environment that supports your life and your ambitions. Your journey at HoganTaylor starts now!

In business since 2000, LanceSoft is a nationally certified Minority Business Enterprise (MBE) that has established itself as a pioneer in providing highly scalable, cost-effective workforce solutions to a diverse set of customers across various industries in the United States. Headquartered in Virginia, LanceSoft currently operates out of several locations in the US and Canada. Job Description General administrative responsibilities include preparation of reports/presentations using various software packages and databases, compilation of information from various sources, and handling small scale projects. Performs audits of various types. Individuals at this level may still perform office functions outlined in the first two levels but these are not the primary focus of the position. Individuals may deal with confidential material on a regular basis. Qualifications Additional Job Details: Setting up interviews and scheduling tours for helpers and insiders for the OK East Division. Additional Information