Administrative associate jobs in Utica, NY - 257 jobs

ABOUT OUR DISTRICT: The Syracuse City School District is undergoing a new phase of innovation and transformation with the goal of ensuring that all students graduate high school with the skills needed to be ready for college and career. For Syracuse, all means all. The School Board and Syracuse community have charged the Superintendent with improving student achievement, and she is seeking a dedicated and diverse team of educators to partner with her in moving the district toward its goals. The Syracuse City School District represents 35 schools and programs, including 6 high schools, 6 middle schools, 6 K-8 schools, 13 elementary schools, and 4 alternative education programs, serving approximately 19,000 students Pre-K-12. Of these students, 82.3% qualify for free or reduced-price lunch, 20.1% are served by the Office of Special Education, and 83% are students of color. JOB DESCRIPTION: The district is committed to ensuring that there is an effective school leadership at the helm of every school and a high quality teacher in every classroom. Administrative Interns provide transformational leadership to planning and managing one of the district's schools. This includes: assisting in implementing a school instructional model which focuses on high student achievement; building a positive school climate that supports the whole student; leveraging research and data to drive instructional practice; and building a high-performing staff to achieve the school's vision and goals. The Administrative Intern will collaborate with parents, community members, the SCSD central office, consultants, as well as other internal/external resources and stakeholders to implement new educational programs, school culture, systems reform, tools and other resources to accelerate student achievement. REPORTS TO: Principal DUTIES & RESPONSIBILITIES: The Administrative Intern will be expected to fulfill the following responsibilities: Results Orientation Promote a widely shared institutional belief that every child deserves and can have expert instruction and that all team members must be advocates for students Set high performance goals for self and others despite instability and obstacles to success Establish and enforce high standards for excellence with students, teachers, and staff Relentlessly focus school activities on student achievement Promote a widely shared institutional belief that every child deserves and can have expert instruction and that it is their responsibility to help ensure this practice Assist in creating a sense of urgency and in taking immediate action to ensure early successes Action Orientation Effectively plan and take action to achieve goals and objectives under the direction of the principal Consistently identify potential issues and obstacles and proactively take action to create and implement solutions Formulate and execute on action plans despite ambiguity, obstacles or resistance Impact and Influence Identify and engage teachers to drive consensus, build trust and facilitate change Establish a culture of learning and achievement Act consistently to influence others' thinking and behavior to achieve results Assist in anticipating and responding to stakeholder concerns and identify and engage key influencers and community resources necessary for success Lead High Performing Teams and Develop and Execute Rigorous, Standards-Aligned Instruction Know and execute teaching and learning best practices, including involving different modalities and engaging a variety of students Coach teachers on recognizing cause and effect between instructional activities and results Effectively organize adult teams to mirror vision and produce maximum results Understand strengths and areas of growth for both team and individuals Effectively engage team in shared decision-making when appropriate Encourage learning and consistently provide instruction, expectations, feedback and other developmental activities to encourage leadership and build capacity Consistently inspire excellence and promote high morale and a positive school culture Strategic Planning and Problem Solving Quickly recognize patterns and trends related to school performance Analyze complex information to help formulate strategic vision and implement action plans Use qualitative and quantitative data to help in assessing performance and to help drive goals and decision-making Quickly recognize patterns and trends related to student academic performance and be able to develop this skill in teachers The Administrative Intern will be expected to perform additional related duties as required. QUALIFICATIONS: Possession of a Master's Degree Minimum 3 years of teaching experience Adaptable to the complexities of the urban school environment Strong belief that all students can learn at high levels and focus on building this culture school-wide Proven experience in teaching in urban schools to accelerate student academic and learning performance Demonstrated success establishing a safe and positive school and/or classroom culture that is conducive to student needs and student learning Familiar with classroom and/or school level best practices to build and sustain change Knowledge of current trends and best practices in education policy and research, including comprehensive assessment systems and data-driven instruction Experience participating in successful design and delivery of educator professional development Demonstrated success in school leadership activities (student activities, department head, etc.) •Prior demonstration of exemplary attendance is expected of any candidate for hire Training and or experience with Culturally Relevant Education (preferred) Preference will be given to those internal candidates who have participated in the Syracuse Aspiring Leadership Academy (SALA). The successful candidate will be required to pass a fingerprint-based background check, at the cost of $102.50 to the candidate. City Residents are encouraged to apply! CERTIFICATION REQUIREMENTS: New York State Administrative Internship Certificate, School Building Leader (SBL) Certificate, or School District Administrator Certificate required. SALARY/SALARY RANGE: Administrative Inters will be compensated $95,000 per year and receive benefits pursuant to the Unit 2 contractual agreement.

Job DescriptionBenefits: 401(k) 401(k) matching Bonus based on performance Competitive salary Dental insurance Employee discounts Health insurance Opportunity for advancement Training & development Vision insurance Benefits/Perks Careers Advancement Opportunities Flexible Scheduling Competitive Compensation Job Summary We are looking for an Automotive Parts Assistant to join the team at our busy auto parts center. If you are a mechanically-inclined automotive professional with strong customer satisfaction and communication skills, we want to hear from you. As the Automotive Parts Assistant, you will be responsible for duties ranging from helping customers, service technicians to tracking inventory. You will use your skills to secure the best prices on inventory and ensure a consistent balance between supply and demand. To succeed in this role, you must be highly organized and have in-depth knowledge of automotive parts. Responsibilities Maintain consistent inventory levels of parts to ensure auto repairs and sales can move forward without delay. Record and track auto parts sales and repair work Maintain auto parts warranty information Hire and manage auto parts department employees Provide assistance, when necessary, with promotions or marketing efforts to increase sales Ensure all parts ordered meet the quality standards of the company Secure best available pricing on automotive parts using strong negotiation and communication skills Qualifications High school diploma or GED equivalent required At least one year of experience in auto repair or auto parts sales is required Experience is preferred Strong customer service, administrative, and organizational skills Deep knowledge of automotive parts and industry

CME Associates, Inc. (CME) is an engineering technology firm providing comprehensive Construction Materials Evaluation and Technical Support Services. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering. Summary This position provides essential administrative support by assisting with creation of proposals, organizing and maintaining project documentation, and assisting with client communications. This position is in-office, Monday-Friday, 8:30 AM - 5:00 PM. Responsibilities Assist in Proposal Creation: Support the development and formatting of marketing proposals and presentations and ensure accuracy and consistency in branding and messaging across all materials. Document Management: Receive, organize, and maintain project-related documents in designated systems, and track and update documentation to ensure timely access and compliance with company standards. Data Entry & System Logging: Accurately log project information into internal systems and databases, and maintain up-to-date records for project milestones, deadlines, and deliverables. Client Relations Support: Serve as a point of contact for client inquiries and provide timely responses. Administrative Support: Coordinate internal communications between marketing and other departments. Qualifications Must possess a High School Diploma; Associate degree is preferred. Minimum of 2 years' experience performing administrative responsibilities. Experience with Microsoft Office programs, including Excel, Outlook, Word; this position requires strong experience with Excel. Possess good interpersonal and communication skills. Attention to detail and problem-solving skills. Compensation: $20 - 23 per hour Benefits CME offers competitive wages and benefits such as: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full time employees. This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws. CME Associates, Inc. is an Affirmative Action Employer. A New York State Certified Woman Owned Business Enterprise (WBE).

This position provides administrative support to Kyle F Mumpton, CFP . This role is critical to our member experience and requires a friendly, upbeat demeanor. The incumbent supports the daily operations of the practice, including, but not limited to: answering the phones, meeting/greeting members, handling/distributing postal mail and practice email, ordering supplies, utilizing Thrivent Financial computer systems and programs in support of client relations, and other administrative tasks as assigned. The Administrative Assistant reports to and is employed by Kyle F Mumpton, CFP . Immediate growth track to get NY Life and Health Insurance Licensed (Life, Health, Annuity) within the first 6 months. This is a fully in-office position out of Liverpool, NY. Hours: 8a - 4pm, Monday - Friday Compensation: $20-25/hr. depending upon experience Benefits: Simple IRA with 3% match and 15 days PTO. Health benefits are not offered. Job Description Position Roles/Responsibilities/Accountabilities Handles incoming telephone calls and responds to requests for information Performs routine administrative duties such as maintaining office supplies and processing mail Prepares or coordinates the preparation of routine correspondence, reports, and special projects typically of a routine nature Supports projects, administration of various programs, and processing functions as needed Drive client/member facing activity in the practice by scheduling meetings with client/members on behalf of the practice's Financial Advisors Update the contact management system with client/member contact and preference information Assist Financial Advisors in the preparation and follow up for the client/member meetings Provides back-up support on tasks that do not require any type of licensing or registration for other staff members, as needed Participates in the business planning process Completes other miscellaneous tasks as assigned Position Qualifications Previous administrative/secretarial experience desired Insurance licensed; preferred or must be willing to attain. Strong technical computer aptitude and knowledge of business tools (e.g., Microsoft Word, Excel, PowerPoint) or ability to learn Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions Ability to maintain integrity of sensitive/confidential information Basic understanding of our products and services, and Thrivent Financial Competencies Planning/Organizing Customer Focus Communication Interpersonal Skills Teamwork and Collaboration Adaptability/Flexibility Technology Forward External/Internal Dependencies Must be able to work with all roles of the team Must be able to represent the organization in work with external clients Must be able to cultivate and maintain relationships with outside organizations As part of Kyle F. Mumptons' recruiting/hiring/contracting process, a verification of a candidate's background will be made to complete the hiring/contracting process. In addition, fingerprints will be taken for submission to the Federal Bureau of Investigation for review against nationwide fingerprint records. All persons with access to Wealthscape are deemed Access Persons and are subject to Compliance with the firm's Code of Ethics which requires all outside brokerage accounts to be maintained at one of the firms designated by TIMI.

WME is seeking an experienced Assistant for Agent in our Theater Department. Applicants must have strong attention to detail, solid knowledge of basic business practices, and excellent oral and written communication. Ideal candidates will not be afraid of a heavy workload in a fast pace environment and supporting strong personalities. Excellent benefits and intercompany growth opportunity come with the position. Responsibilities: · Maintain an awareness of the agent's obligations (internal and external) to anticipate needs · Manage heavy call volume · Schedule meetings based on a complex calendar · Take notes in meetings and calls · Other administrative duties as required Core Competencies: · Must be detailed oriented and able to handle complex instructions with care and follow-through. · Must be an excellent multi-tasker and have proven problem-solving abilities. · Demonstrates accuracy and thoroughness in execution of assigned tasks. · Friendly and open demeanor with ability to maintain confidentiality at all times. · Ability to adapt to changes and work in a fast paced, demanding environment. · Dependable and proactive. Able to prioritize the workload and use time efficiently. Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings. Hiring Rate Minimum: $21.00 hourly (minimum will not fall below the applicable state/local minimum wage thresholds) Hiring Rate Maximum: $21.00 hourly WME is an equal opportunity employer and encourages applications from qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

The Biobehavioral Health Unit provides a variety of services to children and adolescents with multiple mental health and behavioral health diagnoses to encourage a healthy lifestyle. Successful candidates will have experience and be comfortable working with those who have an intellectual or developmental disability, a mental health diagnosis, and engage in challenging behavior. To ensure that our patients receive the care they need we are looking for new Outpatient Administrative Specialists to join our team. Can you help us? Here's what you'll do: Work directly with patients on insurance and other financial aspects related to care at a level of complexity unique to the BBHU and, after training on our EI and CPSE services, work with clinical staff on billing to school and county-based programs. Serve as a subject matter expert for the referral and authorization processes while also managing the denial process with patients and clinical staff to determine which assessments are in line with the treatment plan and payable/billable. Provide caring assistance to patient during check-in and check-out procedures that may include registration activities, verifying and entering insurance and other financial information. You'll cross train others on this and other duties and supervise when duties have been delegated. Assist with the preparation of monthly reporting activities by compiling statistical data relative to clinic services. Manage the EPIC Referral Work Queues and EMR tools specific to the client group and apply understanding of the need for ABN's and Waiver of Liability patient signatures. How can you become an Outpatient Administrative Specialist at SUNY Upstate? It's easy! You can qualify for this important role if you have an Associate's degree and two (2) years relevant patient financial/insurance services experience with behavioral health preferred, and we're happy to consider a combination of education and experience. In return for your dedication and commitment to provide outstanding service you'll receive: base pay rate between $ 43,000 and $ 53,612, depending on your experience generous Paid Time Off program that includes vacation, holidays, and sick days choice of several outstanding health insurance benefits Well-being plans that include Adoption Assistance, Student Loan Relief Services, Tuition Reimbursement, and an Employee Assistance Program A New York State Pension, (Yes! An actual pension!) a 403(b) plan with matching, and other retirement savings plans Please apply today and help us to help the people of Central New York, and thank you! Minimum Qualifications: Associate's degree and two (2) years relevant patient financial/insurance services experience in a healthcare related setting OR equivalent combination of education and experience required. Working knowledge of medical terminology and excellent written/oral communications skills required. Ability to multi-task all support roles in a high-volume setting. Excellent customer service and strong computer skills necessary. Preferred Qualifications: Working knowledge of computer systems such as EPIC, Word, Excel, etc. preferred. Work Days: M-F Days Message to Applicants: Recruitment Office: Human Resources Executive Order: Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at ************** or via email at ****************.

Administrative Assistant - Education Division Monday - Friday 8:00am - 3:30pm Pay $16.00 - $16.50 an hour We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to the Education Director, staff, and students across all campuses. This role acts as a key liaison, ensuring clear and effective communication with internal teams, external partners, and various departments. The ideal candidate will possess exceptional communication and customer service skills and thrive in a dynamic, fast-paced environment. Opportunities available at our Utica, Rome, and Chadwicks Campus! Core Responsibilities * Prepare and maintain professional correspondence, reports, and records. * Coordinate office operations and provide clerical oversight. * Organize meetings, trainings, and materials; record and distribute minutes. * Manage filing systems, student records, attendance, and transportation lists. * Process report cards, referrals, applications, and incident reports. * Answer calls, route inquiries, and maintain communication across departments. * Update HRIS time entries and student attendance tracking. * Oversee supply ordering, mail distribution, and maintenance requests. * Support recognition programs and maintain lobby display. * Ensure compliance with regulations, reporting laws, and agency standards. * Assist with special projects and foster a positive, collaborative environment. * Perform other duties as assigned. Qualifications * High School Degree or equivalent. * 3-5 years of related experience. * Advanced Computer Application Skills * Must have a valid NYS Driver's License. Benefits Our work environment provides the opportunity to grow and learn in a fast-paced atmosphere. We offer competitive benefits and salary to include a low-cost individual health insurance plan, dollar for dollar retirement match (up to 7%), life insurance, voluntary benefits and generous paid time off. * Comprehensive Health/Dental/Vision * Direct Deposit * Flexible Spending Account (FSA) * Retirement Plan 403(b) * Life Insurance * Voluntary Benefits * Employee Assistance Program (EAP) * Generous PTO Plans (Sick, Vacation and Employee Leave) * Tuition Reimbursement * Service Awards * Employee Appreciation Events * Employee Discounts Upstate Caring Partners is the premier provider of direct-care services and programs in Central New York for individuals of all abilities and their families. If you believe in empowering people, Upstate Caring Partners is an excellent place to start or grow your career. Please visit our careers website to access the full job description located within the job posting. upstatecpjobs.org

FMF&E is currently seeking a dynamic, full-time professional to join our growing Accounting & Auditing (A&A) team as an Assurance Administrative Specialist. This position is a newly established full-time administrative role to help support our A&A Department and responsibilities will include working with our Assurance team at all levels . In your critical role as an Assurance Administrative Specialist, you will be responsible for the following key administrative tasks: Assist in preparing and processing the department's client deliverables, including financial statements and client communication letters. Create automated client financial statements from engagement source data. Collaborate with the Assurance team and drive internal administrative process improvements, focusing on efficiency and improving digital applications. Support the department's long range scheduling process, including managing change requests. Assist with client portal administration, including initial set-up and monitoring. Assist Marketing department with proposals and special projects as needed. Assist with organization and administration of continuing professional education (CPE); including training seminars and webcast registration/set-up. Assist with other administrative matters as required; maintain tracking system and due date lists, meeting minutes, general correspondence, billing, mailings, conference/video call set-up. Qualifications: 2 year college degree plus a minimum of 3 years administrative experience Must be highly proficient in Microsoft Office applications and network utilization and good with new technology Excellent written and verbal communication/interpersonal skills Strong organizational skills and attention to detail Ability to work well independently, prioritize and multitask CPA industry or professional services experience ideal About Us Firley, Moran, Freer & Eassa, CPA, P.C. (FMF&E) is proud to be one of the leading certified public accounting firms in CNY. Over the past 40 years, we have grown our Firm organically while always emphasizing the importance of working together to get the job done. We stay dedicated to what we do best, and it shows in our work. We are dedicated to our clients and community, and serve locally and nationwide providing audit, accounting, tax and management consulting services. Our clients include construction contractors, credit unions, energy (independent power producers), professional service organizations, manufacturers, and wholesalers and distributors. For more information, visit our website at *************** Our Benefits We offer a competitive salary, career development program, generous paid time off program, paid holidays, 401(k) plan with firm contributions, employer parking benefit and a variety of health and welfare plan options. Firley, Moran, Freer & Eassa CPA, P.C. (FMF&E) is committed to a diverse and welcoming workplace in which all team members, clients, vendors, and all visitors are respected and included. FMF&E promotes respectful and mean ingful collaboration across our diverse teams. This includes collaboration and inclusion with consideration of personal identities and experiences including physical ability, age, appearance, ethnicity, family/marital status, gender, gender expression, language, military or veteran status, nationality, political ideology, race, religion/spirituality, sex, sexu ality and socio-economic status. Our diverse team strives to live our values of care, curiosity, and courage at all times in our work. Firley, Moran, Freer & Eassa is an equal opportunity employer SMS Privacy Policy SMS Terms

Rotational Assistants are based in the mailroom and service the company across all departments. They complete ad-hoc projects and temporarily cover desks while regularly assigned assistants are away. The primary responsibilities will be those normally associated with the position of Rotational Assistant and as assigned from time to time by the Company. The nature of this entry-level position requires that the Rotational Assistant build foundational skills through the diversity of experience in working and training on different desks across departments. Rotational Assistants are required to rotate desks as requested and are expected to apply to and accept open desk opportunities, as they become available, regardless of the department. The position also entails assisting with a variety of daily administrative office tasks. Essential Responsibilities: Distributing mail across the building Running errands around Beverly Hills Maintaining schedules with high attention to detail Covering desks for regularly assigned assistants Completing department projects Reading and summarizing scripts for agents Applying to and interviewing for desks immediately upon being placed in the floater pool Core Competencies: Must be detail oriented and able to handle complex instructions with care and follow-through Must be an excellent multi-tasker and have proven problem-solving abilities Demonstrates accuracy and thoroughness in execution of assigned tasks Friendly, open, professional demeanor with ability to maintain confidentiality at all times Ability to adapt to changes and work in a fast paced, demanding environment Dependable and proactive. Able to prioritize the workload and use time efficiently Strong understanding of and enthusiasm for the entertainment industry Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings. Hiring Rate Minimum: $21.00 hourly (minimum will not fall below the applicable state/local minimum wage thresholds) Hiring Rate Maximum: $21.00 hourly WME is an equal opportunity employer and encourages applications from qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Description We are looking for an organized and detail-oriented Administrative Coordinator to join our team in Syracuse, New York. In this Contract to permanent position, you will play a pivotal role in supporting daily administrative operations while ensuring seamless communication and scheduling. This role is ideal for someone with strong organizational skills and the ability to effectively manage multiple tasks in a fast-paced environment. Responsibilities: - Manage and maintain calendars, scheduling appointments and coordinating meetings to ensure smooth operations. - Respond to inbound calls and emails promptly, providing excellent communication and customer service. - Organize and maintain filing systems to ensure easy access to important documents and information. - Support donor communication efforts by managing databases and ensuring accurate records. - Assist with scheduling for home health services, ensuring staff availability and client needs are met. - Coordinate and communicate effectively with clients and team members to maintain strong relationships. - Prepare and send clear and timely email communications, ensuring clarity and timeliness. - Handle administrative tasks such as document preparation, data entry, and report generation. - Monitor workflows and prioritize tasks to ensure deadlines are consistently met. - Collaborate with team members to address and resolve operational challenges efficiently. Requirements - Minimum of 1 year of experience in administrative coordination or a related role. - Proficiency in managing calendars and scheduling appointments. - Strong organizational skills with the ability to maintain accurate filing systems. - Excellent interpersonal and communication skills, both written and verbal. - Ability to handle inbound calls professionally and provide outstanding customer service. - Experience with donor databases and familiarity with donor communication processes. - Knowledge of home health scheduling and coordination is preferred. - Capable of multitasking and managing priorities in a fast-paced work environment. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

The SUNY Polytechnic Institute's Grounds Department performs a variety of work related to the appearance and condition of the campus grounds and athletic fields. The Grounds department also maintains roadways, walkways and parking lots. Under the direction of the Facility Operations Assistant 2 (Grounds), a Facility Operations Assistant 1 will be responsible for maintaining the appearance and condition of grounds, athletics fields, walkways, parking lots, and roadways of the SUNY Polytechnic Institute in Utica, NY. The position has a variety of summer and winter duties within the Grounds department, such as maintenance of athletic fields, ground cover, planting beds, and the removal of snow and ice from roads, walkways, and parking lots. Other duties include the moving, set-up, and take down of furniture and equipment needed for campus events, and the removal of trash from exterior bins/containers. Other reasonable duties as assigned. * Grounds Maintenance: Maintain the appearance and condition of campus grounds, this includes but is not limited to, mowing lawns, pruning trees and bushes, removing weeds, plant and water vegetation, and performing general landscape upkeep. * Snow Removal: Perform snow and ice removal operations, including operation of plow trucks, snow blowers, shovel and sanders to ensure safe and accessible walkways and roadways. * Event Support: Assist with the set-up, breakdown, and movement of furniture and equipment for special events and campus functions. * Athletic Field Maintenance: Perform upkeep and preparation of athletic and grass fields to ensure they are safe, clean and game-ready. * Waste and Recycling: Handle campus trash removal and recycling collection to maintain cleanliness and sustainability efforts. * Other Duties: Perform other related tasks and reasonable assignments as directed to support the overall maintenance and operational needs of the campus. Benefits: ************************************************************************************************************************** Salary: $36,232 (SG06) Visa sponsorship is not available for this position. Your application will not be accepted if you require sponsorship to work in the United States Requirements: Minimum Requirements: Labor Class: There are no education or experience qualifications for this class*. * Must be physically able to perform the tasks of the position and be able to understand and carry out written or oral instructions. Incumbents must possess a valid NYS driver's license appropriate for the type of vehicle being operated. Additional Information: Initial review of applications will begin 2 weeks after posting. Posting will remain open until filled SUNY Polytechnic Institute offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. As an Equal Opportunity / Affirmative Action employer, SUNY Polytechnic Institute will not discriminate in its employment practices due to an applicant's race, creed, religion, color, citizenship, national origin, sex, age, sexual orientation, predisposing genetic characteristics, gender identification or expression, genetic information, familial status, marital status, pregnancy, status as a domestic violence victim, criminal conviction, disability, military status, disabled veteran, recently separated veteran, Armed Forces Service Medal veteran, active duty or wartime campaign badge veteran, or other characteristic as protected by law. Please feel free to review your equal employment opportunities protections and laws pertaining to these protections at **************************************************************** The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the College's crime statistics for the past three years; and disclosures regarding the College's current campus security policies. The SUNY Polytechnic Institute Annual Security Report is available in portable document format [PDF] by clicking this link: ********************************************** Report 2024 - Uticaw covers.pdf Inquiries regarding the application of Title IX and other laws, regulations and policies prohibiting discrimination may be directed to the Title IX Coordinator ******************** at SUNY Polytechnic Institute. Inquiries may also be directed to the United States Department of Education's Office for Civil Rights, 32 Old Slip 26th Floor, New York, NY 10005-2500; Tel. **************; Email ******************. Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at ************** or via email at ***************. Application Instructions: Applicants must address in their applications their abilities to work with a culturally diverse population. This position is contingent on the satisfactory completion of a background check; this position may require annual checks. Persons interested in the above position must submit a resume, cover letter, and the SUNY Poly application. In compliance with the Americans with Disabilities Act (ADA), if you have a disability and require a reasonable accommodation to apply for a position, please email us at ***************

Job Description We are seeking a reliable and detail-oriented Office Administrator to support daily office operations. This role is responsible for handling a variety of administrative duties within a warehouse setting. Responsibilities: Filing Answering and directing phone calls Greeting visitors in a professional manner Sending and responding to emails Entering orders into the database Printing and processing sales orders Scheduling appointments and coordinating calendars Qualifications: One year or more of office experience Experience with data entry Proficiency in Microsoft Word and Excel Strong professional communication skills, both verbal and written Schedule: Monday-Friday, 7:00 AM - 3:30 PM Overtime as needed Wage: $19.00 per hour

JOB TITLE: Administrative Assistant DEPARTMENT: Enriched Living Center (ELC) FLSA CLASSIFICATION: Full-time / Non-Exempt REPORTS TO: Program Director ELC The Enriched Living Center is a 52-bed, long-term residence for people with a diagnosis of mental illness. The Administrative Assistant is to act as the first point of contact (in person or via telephone) for visitors to the Enriched Living Center. The Administrative Assistant's primary responsibility is to convey a professional and compassionate image of the ELC to visitors and residents. ESSENTIAL JOB FUNCTIONS: Welcome visitors, determine their needs, and answer any questions. Answer phone calls and respond to them or direct them accordingly. Maintain designated ELC building office machines: monitor copy-paper supply; restock all supplies as needed; etc. Assist with any clerical projects as needed. Help Director assist in the organization of any documents or files that Director is responsible for. Generate reports and analyze reports at the request of the Program Director, including but not limited to; Board Reports, Risk Management reports, OMH survey, and units of service reports Coordinate and maintain records for staff and resident keys. Setup and coordinate meetings and conferences. Processing petty cash for monthly reimbursement. Assist in preparation of materials for Enriched Living Resident Council Meeting and Risk Management Meeting Responding to staff requests for administrative support as needed Prepare and schedule interviews for applicants and assist with follow up to Human Resources Communicate as necessary with Rescue Mission staff, and vendors Maintain confidentiality of all resident information. Monitor visitor sign in book and cameras screens. Process and distribute all incoming and outgoing mail Retrieve mail from the administration building as requested. Monitor the open radio policy during emergencies Coordinate all SPOAAs with Program Director Complete Purchase Orders for ordering of supplies Perform miscellaneous tasks at the discretion of the Director. Abide by all Mission and program and safety policies, procedures and guidelines. Attend and participate in meetings and trainings as requested by supervisor. Annual mandatory trainings. MINIMUM JOB QUALIFICATIONS: High School Diploma or equivalent. Intermediate knowledge of Microsoft Word, Excel and Outlook. Familiarity with databases. (1) year of experience working with special populations in the area of substance use disorder, homelessness and mental illness preferred Current, clean and valid New York State driver's license, preferred. Enthusiastic support of our Mission Statement. CORE COMPETENCIES: Experience with receptionist or clerical work Strong oral and written communication skills Ability to take direction and work independently Computer Literate (knowledge of MS Word), ability to use copier and fax machines Compassionate, caring demeanor. Ability to remain calm under pressure. Strong attention to detail. Ability to set appropriate boundaries with residents. Strong oral communication skills. Team player. Status/Hours: Full Time, Monday - Friday, 8am-4pm, 40 hours per week Pay Rate: $17.00-17.50 per hour Benefits: We offer a comprehensive benefit package for eligible employees to include medical, dental, life insurance, 401(k), voluntary benefits, paid time off, holidays and paid training. The Rescue Mission of Utica is an equal opportunity employer encouraging individuals with disabilities and veterans to apply.

Full-time Description Dannible & McKee, LLP, a premier CPA and consulting firm in Upstate New York, is seeking one full-time Audit Administrative/Billing Assistant to join our operations department. This position will be part of a fast-paced team that is responsible for providing best-in-class support to our partners, employees and clients. Job Responsibilities: Support Partners and professional staff as necessary with administrative needs not limited to monthly billing, accounts receivable monitoring, and maintaining calendars for assigned Partners. Assist in preparation, proofreading, editing and processing of documents not limited to correspondence, financial statements, proposals, mail merge and email blasts. Maintain and develop technological skills required to support Partners and professional staff. Perform rotating clerical duties not limited to answering phones, receiving, sorting and distributing mail, and correspondence filing. Cross-trained to serve as backup to other administrative assistants and reception as needed. Responsible for semi-monthly processing of timesheets and expense reports. Data entry, not limited to input of bill adjustments. Prepares functionalization reports for monthly billing meetings. Assists accounting & advisory service clients not limited to billings and payments. Other duties as assigned. Requirements Minimum Requirements: High School diploma or equivalent. Proficient in Microsoft Office Suite. Understanding of standard office functions such as filing, scanning and telephone techniques. Exceptional interpersonal and communication skills, both written and verbal. Excellent time management, planning and prioritizing skills. Must be organized, detail oriented and have ability to work in a fast-paced environment. Ability to uphold professional standards and Firm/client confidentiality. Salary Description $20 - $25 per hour

Part Time Administrative Assistant, Meadows Senior Living - New Hartford, NY General Statement of Duties: Primary responsibility is providing administrative assistance, service and support to the Property Manager and staff. Represents the company professionally to the general public and members of the community. Supervision Received: Reports to Property Manager. Supervision Exercised: N/A. FLSA status: Nonexempt Essential Functions of the Position: (Any one position may not include all of the duties listed, nor do the listed examples include all that may be found in positions of this class). Provides office administrative assistance as follows: Greets and assists applicants, residents and guests. Prepares and maintains office and rental expense budgets. Prepares, types and files office correspondence including letters, reports, and spreadsheets. Writes service orders and maintains service order log. Answers telephones in a professional manner; directs calls and records messages. Orders office supplies and maintains inventory. Opens and closes office. Secures confidential files and maintains office equipment. Administers rent collection efforts with Property Manager including cash receipts, 14 day notices, legal correspondence, etc. Processes monthly Section 8 housing assistance payment billing. Processes income certifications/recertifications. Processes and transmits TRACS (Tenant Rental Assistance Certification System). Completes special projects assigned by manager. Coordinates turnover schedule with Maintenance Supervisor. Completes administrative leasing duties: intake and processing of applications, preparing and distributing applicant correspondence, interviewing eligible applicants, preparing lease packages. Conducts new resident orientation. Fosters a positive, active and collaborative relationship with residents, communities and associated agencies. Works patiently, professionally and cooperatively with residents and staff. Preserves and respects resident and applicant confidentiality. Follows company policies, rules and regulations. Minimum Qualifications: Education and Experience: High school diploma or G.E.D. required. Associates degree or equivalent experience (business management, operations, communications, and administrative support) preferred. Qualifications and Skills: Strong computer proficiencies required. Intermediate proficiency with Word, Excel, PowerPoint, Outlook. Basic proficiency with Yardi desirable. Fluent in English. Strong oral and written communication skills. Highly organized and detail oriented. Ability to work in a fast paced environment where priorities change daily. Deadline driven. Demonstrates strong initiative and high level of professionalism. Physical Capabilities: Manual dexterity for competent use of office equipment. Ability to climb stairs and walk through the community. Beacon Core Competencies Required: Teamwork, Integrity/Ethics, Dependability, Customer Focus, Adaptability/Flexibility Beacon Functional Job Competencies required for Administrative Assistant Position: Job Knowledge, Communication, Computer Skills, Personal Organization Skills, Interpersonal Skills. Travel Requirements: May occasionally visit properties and attend offsite meetings/training seminars. Compensation: $18.00 - 20.00 per hour Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.\ BCTA

Administrative Assistant - Education Division Monday - Friday 8:00am - 3:30pm Pay $16.00 - $16.50 an hour We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to the Education Director, staff, and students across all campuses. This role acts as a key liaison, ensuring clear and effective communication with internal teams, external partners, and various departments. The ideal candidate will possess exceptional communication and customer service skills and thrive in a dynamic, fast-paced environment. Opportunities available at our Utica, Rome, and Chadwicks Campus! Core Responsibilities Prepare and maintain professional correspondence, reports, and records. Coordinate office operations and provide clerical oversight. Organize meetings, trainings, and materials; record and distribute minutes. Manage filing systems, student records, attendance, and transportation lists. Process report cards, referrals, applications, and incident reports. Answer calls, route inquiries, and maintain communication across departments. Update HRIS time entries and student attendance tracking. Oversee supply ordering, mail distribution, and maintenance requests. Support recognition programs and maintain lobby display. Ensure compliance with regulations, reporting laws, and agency standards. Assist with special projects and foster a positive, collaborative environment. Perform other duties as assigned. Qualifications High School Degree or equivalent. 3-5 years of related experience. Advanced Computer Application Skills Must have a valid NYS Driver's License. Benefits Our work environment provides the opportunity to grow and learn in a fast-paced atmosphere. We offer competitive benefits and salary to include a low-cost individual health insurance plan, dollar for dollar retirement match (up to 7%), life insurance, voluntary benefits and generous paid time off. Comprehensive Health/Dental/Vision Direct Deposit Flexible Spending Account (FSA) Retirement Plan 403(b) Life Insurance Voluntary Benefits Employee Assistance Program (EAP) Generous PTO Plans (Sick, Vacation and Employee Leave) Tuition Reimbursement Service Awards Employee Appreciation Events Employee Discounts Upstate Caring Partners is the premier provider of direct-care services and programs in Central New York for individuals of all abilities and their families. If you believe in empowering people, Upstate Caring Partners is an excellent place to start or grow your career. Please visit our careers website to access the full job description located within the job posting. upstatecpjobs.org

Job Description Mr. Rooter Plumbing is seeking a detail-oriented and organized individual to join our team as a Plumbing Administrative Assistant. The ideal candidate will provide administrative support to our plumbing team, assist with scheduling, invoicing, and customer service tasks, and contribute to the overall efficiency of our office operations. Responsibilities: - Assist with scheduling appointments for plumbing services and dispatching technicians to customer locations. - Answer phone calls and emails, providing excellent customer service and addressing inquiries or concerns in a professional manner. - Prepare and send invoices, process payments, and follow up on outstanding invoices to ensure timely payment. (Accounts Receivable) - Maintain accurate records of customer information, service requests, and billing details in our database. - Coordinate with technicians, customers, and vendors to ensure smooth communication and timely completion of plumbing services. - Assist with general office tasks, such as filing, data entry, and document management, to support the administrative needs of the plumbing team. - Collaborate with team members to streamline workflow and improve office efficiency. Qualifications: - High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or related field preferred. - Previous experience in an administrative assistant role, preferably in a plumbing or construction industry. - Strong communication skills and ability to interact professionally with customers, technicians, and team members. - Proficiency in Apple products and familiar with a Mac desktop or laptop. - Experience with scheduling software or customer management systems. - Detail-oriented, organized, and able to prioritize tasks effectively in a fast-paced environment. - Ability to work independently and as part of a team, demonstrating flexibility and adaptability to changing priorities. - Experience in Quickbooks Online, at least 1 year experience. - Can type at least 40 WP Pay will be $20.00 - $22.00 an hour. This could be part time or full time. Before you click apply, please make sure you take our typing test at : ********************************************** If you meet the qualifications and are interested in the Plumbing Administrative Assistant position at Mr. Rooter Plumbing, please submit your resume and cover letter highlighting your relevant experience. We are looking for a dedicated individual to support our plumbing team and contribute to the success of our office operations.

The Administrative Assistant will assist with the necessary legal documents needed to process transactions of all vehicle sales. This includes verifying costs, New York State Department of Motor Vehicles documents, various financial institution contracts, warranty and protection contracts, the sale of back-end products and deal add on products. Essential Job Duties and Responsibilities: (Additional duties as assigned) The Administrative Assistant is responsible for reviewing all documentation to determine if there are discrepancies and contacting customers about their accounts, ensuring all information is up to date. This position is also responsible for the following: Preparing tax and title documents. Submitting all legal transfer documents to the DMV. Preparing stock cards for new and used vehicles. Receiving and processing paperwork from the financial department. Posting vehicle sales and purchases according to accounting and VMS. Inputting inventory control information. Preparing trade-in vehicle files. Posting aftermarket information to the online spreadsheet. Ensuring that name and address files are updated on an ongoing basis. Performing clerical duties such as typing, filing, and sorting mail as needed. Maintaining CSI in top 10% of group. Supporting and endorsing dealership policies and procedures as set forth by Dealership Management and Manufacturers' standards. Cross-trains others for this position as directed by management Supervisory Responsibilities: The Administrative Assistant has no direct supervisory responsibility. Required Experience and Education: High School Diploma or General Educational Diploma (GED) Experience as a title clerk or general accounting experience desired. Adherence to laws and confidentiality guidelines. Required Skills and Attributes: Must be able to manage multiple priorities effectively as well as multitask. Must have strong organizational skills and be highly detail oriented. Must have excellent verbal, written, and electronic communication skills. Must have the ability to interact well with customers and coworkers, be a team player, and maintain a professional demeanor. Must exhibit analytical skills with the independent ability to research and initiative to conduct same. Equipment, Machines and Software Used: Computer software: Microsoft Office to include Word, Outlook, Excel, and QuickBooks. Physical and Mental Requirements: Ability to sit, stand, walk, talk, hear, use hands to point, grasp, handle or feel, push, pull, reach, crouch, bend, kneel, climb, and perform repetitive motions of the hands and/or wrists. Mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, using a computer terminal, and reading. Physical Exertion: Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to lift, carry, push, pull, or otherwise move objects. Light exertion can involve sitting, walking and/or standing most of the time. Environmental Conditions: Work is performed in an office setting. Occasional weekend and evening hours are required. Hazards and Safety Precautions: Hazards: Slips, trips and falls, ergonomic injuries, and occasional lifting. Safety Precautions: Breaks are encouraged to allow for stretching and training is provided covering slips, trips, and falls, safe lifting and stretching techniques. Disclaimer: All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee(s) occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. The dealership reserves the right to add to or revise an employee's job duties at any time at its sole discretion. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

Job Description About Company: We Provide Our Clients With Turnkey Services Established in 2008, we have been dedicated to providing high-quality telecom services that meet the needs of our clients. Our mission is to provide our clients with the best quality services so they can connect businesses and communities to the future with fast, reliable, and efficient communication services. We take pride in using state-of-the-art technology and tools to create innovative telecom solutions that are efficient, dependable, and cost-effective. We work with a team of veteran technicians, engineers, and designers dedicated to serving the telecommunication industry with high-quality services that exceed our client's expectations. We are proud to have served businesses and communities of all sizes and industries, and we are enthusiastic about continuing to provide innovative telecom solutions that help our clients succeed. Our Training Programs Prepare Anyone For A Career In The Broadband Industry We always seek talented and passionate individuals committed to making a difference in the telecom industry! Why Luck Grove? At Luck Grove, we don't just build telecommunications infrastructure-we build careers. Our team of dedicated professionals works together to shape the future of connectivity nationwide. We're passionate about innovation, committed to excellence, and driven to make a real difference. If you're looking for a place where your skills and talents will be valued and where you'll be empowered to reach your full potential, Luck Grove is the place for you. Our Culture At Luck Grove, we believe that our people are our greatest asset. We foster a culture of collaboration, inclusivity, and continuous learning. Our core values of integrity, initiative, and innovation guide everything we do. We strive to create an environment where everyone feels welcome, respected, and supported. Benefits and Perks We understand that a fulfilling career is more than just a paycheck. That's why we offer a comprehensive benefits package to support your overall well-being and professional growth. Comprehensive Health Plans: Including medical, dental, and vision coverage. Retirement Savings: 401(k) plan with individual financial coaching. Paid Time Off: Generous PTO policy to ensure work-life balance.. Team Building Events: Regular activities to strengthen team cohesion and collaboration. Career Development At Luck Grove, we are committed to helping you grow. Whether you're just starting your career or looking to take the next step, we provide opportunities for advancement and professional development. Our mentorship programs, leadership training, and cross-departmental projects give you the tools and experiences to succeed. Diversity and Inclusion We are dedicated to fostering an inclusive workplace that reflects the diverse communities we serve. Our initiatives include inclusive hiring practices, supplier diversity, and employee resource groups. We believe that diverse perspectives drive innovation and make us stronger as a company. About the Role: The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of the office by providing comprehensive administrative support to management and staff. This position is responsible for managing calendars, coordinating meetings, and handling travel arrangements to optimize executives' time and resources. The role requires meticulous attention to detail in maintaining records, facilitate effective communication within and outside the organization, and submitting RFQs. By performing general clerical duties and managing office supplies and documentation, the Administrative Assistant contributes to a well-organized and productive work environment. Ultimately, this position supports the overall success of the team by enabling seamless administrative processes and fostering professional interactions. Minimum Qualifications: High school diploma or equivalent required; associate degree or higher preferred. Proven experience in an administrative or clerical role, preferably supporting senior management. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and calendar management software. Strong organizational skills with the ability to multitask and prioritize effectively. Excellent verbal and written communication skills. Preferred Qualifications: Experience with travel booking platforms and expense reporting software. Familiarity with records management systems and office equipment. Ability to work independently and as part of a team in a fast-paced environment. Prior experience in a corporate or professional services setting. Additional language skills or certifications in office administration. Responsibilities: Manage and maintain executive calendars, scheduling appointments and coordinating meetings to ensure optimal time management. Submitting RFQs and working with departments to provide support as needed. Arrange domestic and international travel plans, including booking flights, accommodations, and transportation. Handle 800 number, directing calls appropriately and responding to inquiries in a professional manner. Perform general clerical duties such as filing, data entry, and preparing correspondence to support office operations. Maintain accurate records and documentation, ensuring confidentiality and easy retrieval when needed. Coordinate meeting logistics, including room reservations, equipment setup, and distribution of materials. Assist with office supply management, ordering and restocking as necessary to maintain operational efficiency. Supporting Human Resources and be a backup to the HR Generalist. Skills: The required skills such as general administrative tasks, calendar management, and travel arrangements are essential for organizing daily schedules and ensuring executives' time is used efficiently. Proficiency in managing a variety of tasks and general office duties supports smooth communication and operational flow within the office. Maintaining records and arranging meetings require attention to detail and strong organizational abilities to keep information accurate and accessible. Preferred skills like familiarity with travel booking platforms and records management systems enhance the ability to streamline processes and reduce administrative burdens. Together, these skills enable the Administrative Assistant to provide comprehensive support that contributes to a productive and well-coordinated workplace.